Ocean Freight Operations Procedure Issue: OCT 27, 2009 - Aramex

Ocean Freight Operations Procedure
MS LUBNA ALHOMSI - OCEAN FREIGHT OPERATIONS - Lubna.alhomsi@aramex.com
MR HANI AL HAFFAR - OCEAN FREIGHT OPERATIONS - Hani.alhaffar@aramex.com
SERVICE INFORMATION-:
COLLECT- YES.
COD- NO.
FREE DOMICILE - CHECK WITH DESTINATION.
IF NOT DESTINATION SOLD TRAFFIC, AND THE CONSIGNEE DOES NOT HAVE AN ACCOUNT NUMBER, HOLD
FREIGHT AT ORIGIN AND CHECK WITH DESTINATION TO CONFIRM THEY WILL BE ABLE TO COLLECT CHARGES.
BE SURE TO INCLUDE ALL SHIPMENT DETAILS INCLUDING: SHIPPER, CONSIGNEE NAME, ADDRESS AND
TELEPHONE NUMBERS, PIECES, WEIGHT, CUBIC MEASUREMENT OR CONTAINER SIZE, COMMODITY DESCRIPTION
AND INVOICE VALUE.
CONTACT DESTINATION TO SEE IF FREE DOMICILE IS AVAILABLE FOR YOUR PARTICULAR SHIPMENT. YOU MUST
PROVIDE ALL OF THE FOLLOWING INFORMATION:
COMMODITY DESCRIPTION, PIECES, WEIGHT, CUBIC MEASUREMENT OR CONTAINER SIZE, INVOICE VALUE AND
COMPLETE CONSIGNEE NAME, ADDRESS AND TELEPHONE NUMBER.
PRE-ALERT NEEDS TO BE SENT BY E-MAIL TO: Lubna.alhomsi@aramex.com
Hani.alhaffar@aramex.com
damfreightops@aramex.com
PLEASE NOTE
DOCUMENTATION REQUIRED-:
MASTER B/L – ORIGINALS.
MASTER BILL OF LADING MUST BE CONSIGNED TO THE ULTIMATE CONSIGNEE (COMPLETE ADDRESS) WITHOUT
ARAMEX SHOWN AS THE NOTIFY PARTY. IF MOVING ON AN L/C THE MASTER B/L IS TO BE CONSIGNED TO THE
BANK’S FULL ADDRESS AS WELL AS THE CONSIGNEE’S FULL ADDRESS. IT MUST NOT SHOW C/O ARAMEX
INTERNATIONAL IN ADDITION TO THE DESCRIPTION OF THE GOODS (IN THE DESCRIPTION OF PACKAGES FIELD),
THE FOLLOWING MUST BE ALSO STATED:
1. LETTER OF CREDIT DATE AND NUMBER (IF ANY).
2. DATES AND NUMBER OF THE OFFER (IF ANY).
3. DATES AND NUMBER OF THE IMPORT LICENSE (IF KNOWN). (IT IS NOT A MUST TO SHOW THE IMPORT
LICENSE DATE & NUMBER ON THE B/L, BUT IT IS REFERRED IF KNOWN.)
HOUSE B/L – IS NOT ACCEPTABLE FOR FCL, LCL SHIPMENTS
PACKING LIST – ORIGINAL. (MUST BE MANUALLY SIGNED).
CERTIFICATE OF ORIGIN – REQUIRED – MUST BE AN ORIGINAL*** MUST BE LEGALIZED BY THE SYRIAN
CONSULATE AT ORIGIN. MUST ALSO BE NOTARIZED AND STAMPED BY AN ORIGIN CHAMBER OF
COMMERCE.
COMMERCIAL INVOICE- ORIGINAL** ORIGINAL LEGALIZED INVOICES ARE REQUIRED (IN ARABIC
WILL MAKE THE CLEARANCE EASIER).
LEGALIZATION-: REQUIRED.
THE BELOW INFORMATION SHOULD BE MENTIONED ON ANY ORIGINAL INVOICE:
WE HEREBY CERTIFY THAT THIS INVOICE IS AUTHENTIC AND IS THE ONLY INVOICE ISSUED FOR THE GOODS
DESCRIBED THEREIN; THAT IT MENTIONS THE EXACT VALUE OF THE GOODS WITHOUT DEDUCTIONS OF ANY
ADVANCE PAYMENT AND THAT THE ORIGIN OF GOODS IS (------) AND THE NAME OF MANUFACTURING
COMPANY.
WE DECLARE UNDER OWN RESPONSIBILITY THAT WE ARE NOT REPRESENTED IN SYRIA AND THAT SYRIA IS NOT
INCLUDED IN THE TERRITORY OF ANY OTHER AGENT WHO WOULD BENEFIT WHATSOEVER FROM ANY
COMMISSION ON OUR PRODUCTS EXPORTED TO SYRIA.
Page: 50 of 58 Issue: OCT 27, 2009
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