Hindustan Petroleum Corporation Limited

HINDUSTAN PETROLEUM CORPORATION LIMITED
LPG PROJECTS, HINDUSTAN BHAVAN-3, 8 S.V. MARG, BALLARD ESTATE,
MUMBAI-400001
INSTRUCTIONS TO BIDDERS
1 Brief Scope of Work
The scope of work includes (but not limited to) the Design, Engineering, Supply & Material
procurement, Fabrication, Assembly, Painting, Inspection at manufacturers works, Supply &
Delivery to site, Installation and Commissioning of REMOTE OPERATED VALVES at
Mysore & Hubli LPG Bottling Plant project Site, HPCL
Offered equipment and accessories shall meet all statutory requirements. Necessary
documents supporting statutory approvals shall be submitted along with the un-priced bid.
2 Delivery Period
16 WEEKS for the supply of the equipment-from the date of issue of PO/LOI for complete
supply work as per SOQ and 15 days for commissioning from the date of advise from EIC.
Delivery at site shall be considered as date of delivery for supply. LD as per GTC will be
applicable supply and commissioning separately as per above delivery periods.
3 Information/Documents required along with Application:
a) Title, style and postal address of the firm.
b) Communication particulars including telephone numbers, fax numbers and e-mail address.
4. Part Order
HPCL reserves the right to accept any tender in whole or in part or reject any or all tenders
without assigning any reason. HPCL reserves right to accept any or more tenders in part.
Decision of HPCL in this regard shall be final and binding on the bidder.
Special Instructions to Bidders
1. The third party inspection agency (TPIA) for the entire work will be arranged by the Bidder.
2. Vendor shall submit tentative detailed Quality assurance plan (QAP) for stage wise
inspection. The detailed QAP will be drawn up after finalisation of the order along with the
TPIA. Vendor to incorporate the comments and observations made byHPCL and
execute the same at no EXTRA COST to HPCL.
3 Bid Clarifications/Amendments By HPCL
3.1 HPCL may issue clarifications / amendments in the form of addendum / corrigendum
during the bidding period and may also issue amendments subsequent to receiving the bids.
For the addendum / corrigendum issued during the bidding period, bidders shall confirm
the inclusion of addendum / corrigendum in their bid. Bidders shall follow the instructions
issued along with addendum / corrigendum.
3.2 Bidders shall examine the bidding documents thoroughly and submit to HPCL any
apparent conflict, discrepancy or error. HPCL shall issue appropriate clarifications or