Central Valley School District Agreement for Owner ... - BoardDocs

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Central Valley School District
Agreement for Owner Representative Services
McDonald and Adams Elementary Schools
This contract between Central Valley School District #356 and Roen Associates is for owner's representative services for
the modernization and addition to Adams and McDonald Elementary Schools. This agreement shall be the basis for
subsequent services for Greenacres Middle School, Opportunity and South Pines Elementary Schools, and Evergreen
Middle School provided that there is:
(1) Availability of District funding for the proposed projects.
(2) TIle District's favorable evaluation ofRoen A::.sociates' work on previous projects. (3) Satisfactory financial
negotiation with the District for the proposed work.
(4) Willingness on behalf of bOth parties to continue the relationsrup.
Sco~e of Services
Work will include that shown in Attachment A.
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Fees will be based on actual time spent by Roen Associates' personnel at the hourly rates shown in Attachment B. Clerical
support and cell phone time are included in the hourly rates. Travel costs
will not be invoiced unless specifically approved by the District. Estimated fees are as follows:
Adams Elementa~
1
Consultant selection (as requested by District) VE Study
Geo Tech
Constructability
Inspection/testing
Abatement
6hrs 4hrs 6hrs 4hrs
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Subtotal
2.
Preconstruction (as requested by District) Dec. '01 thru June '02 Participate in VE 24 hrs
& review findings
Review DD documents 20 hrs Participate in Constructability
Study 20 hrs
Review bid documents 10 hrs
& bid evaluation
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24 hrs
152 hrs
3.
4.
Attend design meeting
26 weeks @ 3 hrs/week ~ Subtotal
Construction phase July '02 thru July '03 Weekly construction meetings
56 weeks @ 4 hrs/week
Pay application, Change orders
& misc. 56 weeks @ 8 hrs/week
224 hrs
448 hrs Subtotal
672 hrs
Post Construction (as requested by District) Aug. '03 thru Oct '03 13 weeks @ 2 hrs/week
Misc. & reimbursables
Adams Elementary Fee, not to exceed
McDonaJd EJementa~
McDonald Elementary Fee, not to exceed
Same as above less $3,800 for consultant selection and V.E. participation
26 hrs
874 hrs x S75/hr S 65.550 2.450
$ 68.000
$ 64.200
$132.200
The estimated fees as outlined above establish "not to exceed" amounts for owner's representative services for each
project. Those amounts shall not be exceeded without prior written authorization from Central Valley School District.
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INSURANCE
Roen Associates shall purchase from and maintain, in a company or companies lawfully authorized to do business in the
jurisdiction in which the Project is located, such insurance, with liability limits of not less than $1,000,000 as well protect
Roen Associates from claims set forth below which may arise out of or result from Roen Associates' operations under this
Agreement alldfor much Roen Associates may be legally liable.
1.
2.
3,
Claims under workers compensation, disability benefit and other similar employee benefit acts which are applicable to the
operations to be performed.
Claims for damages because of bodily injury. occupational sickness or disease. or death ofRoen Associates' employees.
Claims for damages because of bodily injury, sickness or disease, or death of any person other than Roen Associates'
employees.
4.
5.
6.
Claims for damages insured by usual personal injury liability coverage which are sustained (1) by a person as a result of an
offense directly or indirectly related to employment of such person by RoeD Associates, or (2) by another person.
Claims for damages, other than to the work itself, because of injury to or destruction of tangible property, including loss of
use resulting therefrom.
Claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance
or use of a motor vehicle.
DISTRICT CONTACT
The project representative will report to the District Superintendent or to his designee in charge of the respective project.
If the above terms are acceptable, please sign in the space provided below.
Signed
ROEN ASSOCIATES
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Date
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CENTRAL VALLEY SCHOOL DISTRICT #356
Date
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Owner's Representative Services Central Valley School District No. 356 January 10, 2002
2002-03 2003-04 2004-05 2005-06
A TT A CHMENT A
Sco~e of Services
Adams and McDonald Elementary Schools Greenacres Jr. High School
Opportunity and South Pines Elementary Schools Evergreen Jr. High School
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1. 2. 3.
4.
5
6.
1. 2.
1.
2.
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Monitor schedule compliance during design process.
Assist District in selection of technical consultants as fe(}uested.
Ser..e as a resource as the District determines early procurement and bulk purchasing strategy .
Participate as a District Representative in the Value Engineering and Constructability Review.
Review plans and specifications for consistency, completeness and conformance with the project requirements.
Work with designers to establish submittal and change proposal procedures.
Bidding
Provide input concerning bidding schedule and process. Assist in evaluating bids received.
Construction Phase
Cooperate with the design team in establishing and monitoring a schedule of critical dates during the construction phase.
Assist architect and contractor in developing recovery strategies if work faIls behind schedule.
Provide field supervision and project monitoring in addition to that provided by the architect. Elements of field supervision
are to include, but may not be limited to:
A.
.
. .
Quality Assurance
Monitorpt'oject to see that work COIUOnns to plans, specifications and that appropriate testing is done.
Report to architect and to owner any apparent deviations from specifications. Monitor contractor's compliance with on-site
safety programs.
B.
Advise District and Architect concerning on-site safety programs.
c.
Assist District to evaluate and timely process change order proposals and change orders.
D.
Represent District in negotiating cost of proposed changes.
B.
Maintain appropriate log of job progress, conditions and observations.
Owner's Representative SelVices Central Valley School District No. 356 Januaty 10,2002
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3.
4.
5.
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Represent District in evaluating proposed changes in construction or in specified equipment. Prepare recommendations
concerning proposed changes for District consideration.
Represent District at on-site project meetings.
Review, in the field, ''as built" drawings provided by the contractor.
Construction Phase. continued
6.
1. 2. 3. 4. S. 6. 7.
1
2. 3. 4.
Coordinate with designer in reviewing contractor applications for payment. Make recommendations to District concerning
request for payment.
Close-Out
Assist in developing close-out schedule.
Assist in identifying and monitoring completion of punchlist items.
Coordinate operation and maintenance training sessions for District's personnel Receive, review and organize operating
manuals and warranty documents. Participate as requested in Commissioning activities.
Assist in District's occupancy of facilities as requested.
Represent District in identification and monitoring warranty work.
General
The individual or firm selected as Project Representative will serve as a District representative in recommending finns or
individuals who will provide Value Engineering, Constructability and Commissioning services for anticipated remodel
projects. The Project Representati ve must be free of any perception of conflict of interest.
Periodically review project schedules vs. amount of work completed.
Assist in preparing District submittals to Spokane County and other agencies as required. Prepare monthly oral and written
reports for the District, including but not limited to 1) progress of work vs. project schedule and 2) budget status.
Owner's Representative Services Centlal Valley School District No. 356 January 10, 2002
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A TC A CHMENT B
Central Valley School District #356 Project Representative Services
CONTRACT/SCOPE OF WORK
Hourly Rates:
Roger RoeD
Harvey Morrison
David Cooper
$85/hr
$75/hr
$75/hr
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