European Cup Race Walking Team Manual - European Athletics

Team Manual

CONTENTS 

1. GENERAL INFORMATION 3 

1.1 France 3 

1.2 City of Metz 4 

1.3 Diplomatic Missions in Paris 5 

2. ORGANISATIONAL STRUCTURE 6 

2.1 European Athletics Council 6 

2.2 European Athletics Delegates 6 

2.3 European Athletics Office 6 

2.4 Executive Board of French Athletic Federation 7 

2.5 Local Organising Committee 7 

2.6 Competition Organisation 8 

2.7 Participating Federations 8 

3. ARRIVALS 9 

3.1 Arrival by Air 9 

3.2 Arrival by Train 9 

3.3 Arrival by Road 9 

3.4 Visa Requirements 9 

4. TRANSPORT 10 

4.1 Transport Office 10 

4.2 Bus Shuttle Service 10 

4.3 Return to Airport 10 

5. ACCOMMODATION & HOTEL INFORMATION 11 

5.1 General Information 11 

5.2 Information Desk 11 

5.3 Official Hotels 11 

5.4 Costs and European Athletics Quota 12 

5.5 Payment Procedures 13 

5.6 Meals 13 

5.7 Meeting Rooms for Teams 13 

5.8 Telephone Calls 13 

6. ACCREDITATION 14 

6.1 General 14 

6.2 Accreditation Procedure 14 

6.3 Loss of an Accreditation Card 14 

6.4 Access Areas for Teams 14 

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7. TECHNICAL INFORMATION 15 

7.1 Technical Information Centre (TIC) 15 

7.2 Technical Meeting 15 

7.3 Inspection of the Competition Venue 16 

7.4 Dressing / Physiotherapy Rooms 16 

7.5 Training 16 

8. COMPETITION REGULATIONS 17 

8.1 Team Composition 17 

8.2 Entries 17 

8.3 Competition Numbers 17 

8.4 Scoring 17 

8.5 Competition Clothing 18 

9. COMPETITION PROCEDURE 19 

9.1 Timetable 19 

9.2 Warming up Before Events 19 

9.3 Assembly and Call Room Procedures 19 

9.4 Starter’s Commands 19 

9.5 Timing 19 

9.6 Drinking/Sponging and Refreshment Stations 19 

9.7 Protests 19 

9.8 Doping Control 20 

9.9 Victory Ceremonies 20 

10. MEDICAL SERVICES 21 

10.1 General 21 

10.2 Medical Services in the Hotel(s) 21 

10.3 Medical Care at the Stadium 21 

11. INFORMATION 21 

11.1 Course 21 

11.2 Start lists 21 

11.3 Result lists and intermediate scores 21 

11.4 Complete set of Result lists 21 

12. SECURITY 22 

13. OPENING CEREMONY 22 

13.1 Opening Ceremony 22 

14. DEPARTURE 22 

15. CONTACT DETAILS 22 

16. APPENDICES 23 

Appendix 1 – Maps 24 

Appendix 2 – Useful words 25 

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1. GENERAL INFORMATION 

1.1 France 

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Area: 675 417 km ² 


METZ ETZ 2009 

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Population: 64 473 140 inhabitants, density: 93.59 persons per km² 

Official language: French 

Capital: Paris 

Type of government: Republic 

Elevations: Highest: Mont-Blanc (4 807 m) 

Major religion: Catholicism 

Life expectancy: Women: 84 and Men: 76 

GDP: 1 792 000 000 euros 

Labour distribution: Manufacturing: 26.9%, Services: 68.3% and Agriculture: 4.8% 

Foreign trade: Principal trade partners: Europe, United States, Japan and 

Africa. 

Currency: The French currency is the euro. You can change your money 

at any bank and at the hotel reception desk. However, in the 

hotels the rate of exchange is less favourable. International 

credit cards are accepted in hotels, shops and restaurants. 

Local Time: GMT + 2 hours 

Water: Metz tap water is completely safe for drinking. 

Driving: Right-hand traffic 

Electricity: The electric current for use in homes and hotels is 220 volts 

(50 Hz) and the plugs used are two round pins. 

Telephone: Public telephones are installed everywhere, most will allow 

international calls. There are some telephone booths which 

accept coins and others operate with telephone cards. It is 

possible to buy telephone cards in the hotels. Some telephones 

will also accept international credit cards. The country code is 

33. 

Mobile phone network: French mobile phone network operate under 3G, Edge, GSM 

and GPRS, only phones that are manufactured to operate 

under these systems will work in France. 

Mobile phone companies: Orange, SFR and Bouygues 

Business Hours: Business hours of the main establishments are as follows: 

Weekdays Saturdays Sundays 

Banks 9:00 - 17:00 some- - 

Post Office 8:00 - 19:00 8:00 - 12:00- - 

Shops 9:00 - 19:00 9:00 - 19:00 Some 

Administrations 9:00 - 17:00 - - 

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1.2 City of Metz 

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Metz is a city located between Paris and Strasbourg in the region of the Lorraine, chief town of the 

Department of Moselle. 

Metz, a city open to ... 

• urban ecology, a policy it has been implementing without respite now for some thirty years, 

in order to build a city for People to live in, 

• its heritage, which it is constantly and tirelessly maintaining and restoring, offering its 

inhabitants and visitors architectural surroundings of the finest quality which also represent a 

voyage through the ages, 

• its economic environment, encouraging the setting up of new activities, a source of new 

jobs for all and particularly the young, 

• the New Information and Communication Technologies, which it has made its speciality, 

developing since 1984 a Technopole entirely dedicated to those technologies, with 200 

companies providing some 4,000 jobs. 

• a dynamic cultural life, centred on a number of high-calibre institutions, the Arsenal, the 

Opera-Theatre, the Philharmonie de Lorraine, the Museums of the Cour d'Or covering all the 

art forms to the satisfaction of audiences from all walks of life, 

• finally, a Metz open to its European destiny, which it is building day after day with its 

immediate neighbours Luxembourg and Germany. 

In short, a city that is simply open to life itself 

Area: 41,94 km² 

Population (2006): 124 435 inhabitants, density: 2 967 persons per km² 

Climate in Metz: The average maximum temperature for July is 18,4 o C and the 

minimum average is 1,5 o C. 


1.3 Diplomatic Missions in Paris 

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Austria 6 rue Faber – 75007 Paris +33 1 4063 3063 

Belarus 38 boulevard Suchet – 75016 Paris +33 1 4414 6979 

Belgium 9 rue de Tilsitt – 75017 Paris +33 1 4409 3939 

Czech Republic 15 avenue Charles Floquet – 75007 Paris +33 1 4065 1300 

Denmark 77 avenue Marceau – 75008 Paris +33 1 4431 2121 

Estonia 17 rue de la Baume – 75008 Paris +33 1 5662 2200 

Finland 1 place de Finlande – 75007 Paris +33 1 4418 1920 

Germany 13-15 avenue Franklin Roosevelt – 75008 Paris +33 1 5383 4500 

Great Britain and North Ireland 35 rue du Faubourg Saint-Honoré – 75008 Paris +33 1 4451 3100 

Greece 17 rue Auguste Vacquerie – 75016 Paris +33 1 4723 7228 

Hungary 5 square de l’avenue Foch – 75016 Paris +33 1 4500 9497 

Ireland 4 rue Rude – 75016 Paris +33 1 4417 6700 

Italy 51 rue de Varenne – 75007 Paris +33 1 4954 0300 

Latvia 6 villa Saïd – 75006 Paris +33 1 5364 5810 

Lithuania 22 boulevard de Courcelles – 75017 Paris +33 1 4054 5050 

Netherlands 7-9 rue Eblé – 75007 Paris +33 1 4062 3300 

Norway 28 rue Bayard – 75008 Paris +33 1 5367 0400 

Poland 1 rue de Talleyrand – 75007 Paris +33 1 4317 3400 

Portugal 3 rue de Noisiel – 75016 Paris +33 1 4727 3529 

Romania 5 rue de l’Exposition – 75007 Paris +33 1 4705 1046 

Russia 40-50 boulevard Lannes – 75016 Paris +33 1 4504 0550 

Serbia 5 rue Léonard de Vinci – 75016 Paris +33 1 4072 2424 

Slovak Republic 125 rue du Ranelagh – 75016 Paris +33 1 4414 5600 

Spain 22 avenue Marceau – 75008 Paris +33 1 4443 1800 

Sweden 17 rue Barbet de Jouy – 75007 Paris +33 1 4418 8800 

Switzerland 142 rue de Grenelle – 75007 Paris +33 1 4955 6700 

Turkey 16 avenue de Lamballe – 75016 Paris +33 1 5392 7112 

Ukraine 21 avenue de Saxe – 75007 Paris +33 1 4306 0737 


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2. ORGANISATIONAL STRUCTURE 

2.1 European Athletics Council 


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President Hansjörg Wirz (SUI) 

Vice-Presidents José Luis de Carlos (ESP) 

Svein Arne Hansen (NOR) 

Treasurer Karel Pilny (CZE) 

Director General Christian Milz (SUI) 

Council Members Janez Aljancic (SLO) 

Franco Arese (ITA) 

Sylvia Barlag (NED) 

Jonathan Edwards (GBR) 

Frank Hensel (GER) 

Dobromir Karamarinov (BUL) 

Philippe Lamblin (FRA) 

Toralf Nilsson (SWE) 

Ludmila Olijar (LAT) 

Antti Pihlakoski (FIN) 

Jorge Salcedo (POR) 

Salih Munir Yaras (TUR) 

Vadim Zelichenok (RUS) 

IAAF President (ex officio member) Lamine Diack (SEN) 

European Athletics Honorary Life President Carl-Olaf Homén (FIN) 

2.2 European Athletics Delegates 

Council Delegate Jorge Salcedo (POR) 

Technical Delegate Frédéric Bianchi (SUI) 

Doping Control Delegate Luc Magnus (BEL) 

Jury of Appeal to be nominated on site 

Judges Recorder Peter Marlow (GBR) 

Deputy Chief Judges Gérard Lelièvre (FRA) 

Miloslav Lapka (CZE) 

Race Walking Judges Anne Froberg (FIN) - Chief 

Luis Saladie (ESP) 

Lamberto Vacchi (ITA) 

Inge Marie Scholer (DEN) 

Olive Dobson (GBR) 

Andre Brito (POR) 

Jean-Pierre Dahm (FRA) 

Manfred Bott (GER) 

Can Kormazoglu (TUR) 

2.3 European Athletics Office 

European Athletic Association, Avenue Louis-Ruchonnet 18, 1003 Lausanne, Switzerland 

Tel: +41 21 313 43 50 - Fax: +41 21 313 43 51 

E-mail: competition@european-athletics.org - Web: www.european-athletics.org 

Event Coordination Ken Van Deyck (BEL) 


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2.4 Executive Board of French Athletic Federation 


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President Bernard Amsalem 

Senior Vice-Presidents Michel Marle 

André Giraud 

Vice-Presidents Marie-Claire Bruck 

Marcel Ferrari 

Gilbert Marcy 

Martine Prevost 

General Secretary Doris Spira 

Deputy Secretary François Vigneau 

General Treasurer Christian Roggemans 

Deputy Treasurer Solange Carfantan 

Members Jean-Pierre Fournery 

Anne Tournier-Lasserve 

General Director Jean Gracia 

Head Coach Ghani Yalouz 

2.5 Local Organising Committee 

2.5.1 Honorary Committee 

Minister of Health, Youth and Sports Roselyne Bachelot 

Secretary of State in charge of Sports Bernard Laporte 

City of Metz Mayor Dominique Gros 

Moselle Department President Philippe Leroy 

Lorraine Region President Jean-Pierre Masseret 

2.5.2 Executive Committee 


Representatives of French Federation Doris Spira, Annie Laurent, Christian Roggemans & 

Jean Gracia 

Representatives of Local Athletics René Comoretto, Jean Thomas, Jean-Marcel Martin 

& Gérard Burg 

2.5.3 Organising Committee 


FFA Council Delegate Christian Roggemans 

General Coordination Jean Gracia 

Local Coordination Jean Thomas & René Comoretto 

International Relations Julien Mauriat 

Protocol Jean Thomas 

Welcome & Transportation Eric Berenyi & René Nitschké 

Accommodation Jean-Sébastien Menigoz & Claude Legris 

Marketing Philippe Boidé 

Communication & Promotion Souad Rochdi & François Abel 

Television Virgile Caillet 


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Media Isabelle Collette 

Venue, Course Alain Grouselle & Christian Bautrau 

Technology Christian Bautrau 

Competition Edouard Antczak, Jean-Marcel Martin 

Volunteers Hervé Desmoulins 

Security Bernard Boudaud 

Medical Mustapha Moulla 

Doping Control Michel Marle 

2.6 Competition Organisation 

Competition Director Christian Bautrau 

Meeting Manager to be nominated 

Call Room Manager to be nominated 

Chief Referee to be nominated 

DQ Board Operators to be nominated 

TIC Manager to be nominated 

2.7 Participating Federations 

Austria, Belarus, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Great Britain and 

North Ireland, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Netherlands, Norway, Poland, Portugal, 

Romania, Russia, Serbia, Slovak Republic, Spain, Sweden, Switzerland, Turkey and Ukraine. 


3. ARRIVALS 

3.1 Arrival by Air 

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Luxembourg International Airport is the official airport. 

2009 

Upon arrival, teams will be met by the team attachés. A welcome desk will be located on the 

arrival hall and will be open on Friday 22 nd May and Saturday 23 rd May. The opening hours will be 

for both days: 9:00 – 21:00 (or until the last known arrival has been provided for). 

Once luggage has been collected, team members will be escorted to buses, minibuses or cars 

which will take them to their hotels in Metz. 

3.2 Arrival by Train 

The teams arriving at Metz Railway Station will be met by the team attachés and will be escorted to 

their hotels. 

3.3 Arrival by Road 

Teams arriving by road are kindly asked to go directly to their hotel, where representatives from the 

LOC will welcome them. 

3.4 Visa Requirements 

The following countries require visas: Belarus, Romania, Russia, Serbia, Turkey and Ukraine. 

Visas should be obtained from French Embassy or Consulate before leaving your country. Should 

you have any problems, or require a letter of invitation please contact the LOC. 

Julien Mauriat at the French Athletic Federation, 33 avenue Pierre de Coubertin, 75640 – Paris 

cedex 13, France – Mobile +33 6 3210 6220 – Mail international@athle.org. 


4. TRANSPORT 

4.1 Transport office 

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The transport office will be located at the Organisation Headquarters located at the Railway 

Station and will be open from Friday 22 nd May till Monday 25 th May. The contact person is Eric 

Berenyi – Mobile +33 6 2024 5953 – Mail eric.berenyi@athle.org. The transport office opening times 

will be: 

• Friday 22 nd May: from 9:00 – 22:00 

• Saturday 23 rd May: from 9:00 – 18:00 

• Sunday 24 th May: from 9:00 – 18:00 

• Monday 25 th May: from 9:00 – 18:00 

4.2 Bus shuttle service 

A regular bus shuttle service will be provided between the team hotels, social functions, the 

technical meeting and the competition venue. Full details of the schedule will be displayed at the 

Information desk in each hotel. Transfer times between the hotels and the competition venue will 

be between 15 to 25 minutes, depending on the hotel location and traffic conditions (some hotels 

are located at a walking distance from the competition venue. 

• Saturday 23 rd May: between team hotels, competition and training venue a bus 

shuttle service will be available from 15:30 to 18:30, each half an 

hour. This includes the Technical Meeting for Team Leaders and 

inspection of competition venue. 

• Sunday 24 th May: between team hotels and competition venue a bus shuttle service 

will be available from 6:00 to 17:00, each half an hour. 

A bus shuttle service will be provided for the Team Leaders on Saturday 23 rd May in order for them 

to attend to the French Athletic Federation Dinner at the Restaurant “à la Ville de Lyon” which 

starts at 20:30. Exact timing will be provided at the information desk. 

Transport to the Closing Dinner at Palais des Expositions which starts at 20:30 will be made available 

from all team hotels. Shuttle transport back to the hotels will also be available. 

4.3 Return to Airport 

Transport will be arranged according to the flight schedules submitted by the teams. Further 

information will be available from the hotel information desks. 

The teams must arrive at Luxembourg International Airport at least 90 minutes before their flight 

departure. 


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5. ACCOMMODATION & HOTEL INFORMATION 

5.1 General Information 

The LOC has reserved 4 three stars (***) hotels for teams, providing full board accommodation and 

easy accessibility to both the centre of Metz and the competition venue. 

5.2 Information Desk 

An information desk will be located in the lobby of each hotel, which will be open from 9:00 to 

20:00 from Friday 22 nd May until Sunday 24 th May. 

5.3 Official Hotels 

Team Hotels 

Hotel Name Address, Telephone, Fax, Mail & Internet site 

Novotel Metz Centre (***) 

Mercure Metz Centre (***) 

Novotel Metz 

Hauconcourt (***) 

Résid’Home (***) 

Place des Paraiges - Centre Saint-Jacques 

57000 – Metz 

Tel. +33 3 8737 3839 

Fax +33 3 8736 1000 

Mail h0589@accor.com 

www.novotel.com 

29 place Saint Thiebault 

57000 – Metz 

Tel. +33 3 8738 5050 

Fax +33 3 8775 4818 


www.mercure.com 

Autoroute A 31 

57280 – Maizières-les-Metz 

Tel. +33 3 8780 1818 

Fax +33 3 8780 3600 


www.novotel.com 

10 rue Lafayette 

57000 - Metz 

Tel. +33 3 8757 9706 

Fax +33 3 8752 4238 

Mail metz.lorraine@residhome.com 

www.residhome.com 


VIP Hotels 

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Hotel Name Address, Telephone, Fax, Mail & Internet site 

Royal All Seasons (***) 

Media Hotels 

23 avenue Foch 

57000 - Metz 

Tel. +33 3 8766 8111 

Fax +33 3 8756 1316 

Mail hotel-royal2@wanadoo.fr 

www.accorhotels.com 

Hotel Name Address, Telephone, Fax 

Hôtel de la Cathédrale (***) 

Grand Hôtel de Metz (***) 

Alérion Hôtel (**) 

Cécil Hôtel (**) 

25 place Chambre 

57000 – Metz 

Tel. +33 3 8775 0002 

Fax +33 3 8775 4075 

3 rue des Clercs 

57000 – Metz 

Tel. +33 3 8736 1633 

Fax +33 3 8774 1704 

20 rue Gambetta 

57000 – Metz 

Tel. +33 3 8766 7403 

Fax +33 3 8766 1978 

14 rue Pasteur 

57000 – Metz 

Tel. +33 3 8766 6613 

Fax +33 3 8756 9602 

5.4 Costs and European Athletics Quota 

According to European Athletics Regulation 810.4 accommodation and full board for the visiting 

teams will be paid for by European Athletics up to 2 days and for the following scoring athletes: 

• Men 50 km: max 3 athletes 

• Men 20 km: max 3 athletes 

• Women 20 km: max 3 athletes 

• Men Junior: max 2 athletes 

• Women Junior: max 2 athletes 

The following rates must be paid for “out of quota” team members and for additional days: 

Team Members Single room Twin room 

Athletes outside the quota 100 € per person/night 80 € per person/night 

Officials outside the quota 120 € per person/night 100 € per person/night 

Additional nights (more than 2 nights) 120 € per person/night 100 € per person/night 

All prices include meals and VAT 


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Each team will be allocated a minimum number of single rooms equivalent to 10% of the total 

number of athletes and officials within the quota. Any single rooms above the 10% threshold will be 

charged at the rate of 100 € per night for athletes and 120 € per night for officials outside the 

quota. For additional nights the cost will be 120 € per night. 

The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception 

desk, before departure. The team leader will be requested to provide a credit card at the time of 

checking in at the reception desk to cover any extras. 

All payments must be made in Euros. 

5.5 Payment Procedures 

An invoice will be sent to each Federation detailing the amount they owe based on their 

preliminary entries. Federations are kindly encouraged to make an advance payment. 

Advance payments should be made in Euros by bank transfer to the following account: 

• Bank account name: Fédération Française d’Athlétisme 

• Bank reference: Caisse d’Epargne Ile-de-France Paris 

• Bank address: Agence Flandre, 90 rue de Flandre, 75019 Paris, France 

• Swift No: CEPAFRPP751 

• IBAN: FR76 1751 5900 0004 2945 2272 941 

Please note that a copy of the bank transfer will be required on arrival. 

The balance of the payment must be paid on-site by the Team Leader on arrival at the Accreditation 

Centre. Payment can be made by credit card (Visa and MasterCard only) or by cash in Euros. 

5.6 Meals 

All meals will be served in the respective teams hotels. It is essential to show the accreditation card 

to enter the dining room. If it is necessary, vouchers will also be given to the teams and will be 

collected by the hotel staff at the dining room entrance. 

All meals will be served according to the timetable indicated below: 

• Breakfast: 07:00 – 10:00 (except on Sunday from 4:30 to 10:00) 

• Lunch: 11:30 – 14:00 

• Dinner: 19:30 – 22:00 

For lunch, dinner and throughout the day, mineral water is available free of charge. All other drinks 

must be paid for. 

5.7 Meeting Rooms for Teams 

Arrangements can be made for team meeting rooms through the information desk in each hotel. 

Requests shall be made at reasonable time in advance. 

5.8 Telephone Calls 

The telephone will be automatically activated to make room-to-room calls. Any athletes or 

delegation officials requiring the use of the room phone for outgoing calls must make 

arrangements with the information desk at the hotel. The telephone will be made available upon 

the presentation of a credit card to cover all charges. 


6. ACCREDITATION 

6.1 General 

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Each team member will receive an accreditation card, which must be worn at all times and should 

be clearly visible. Security personnel will control all areas. The accreditation is not transferable and 

does not allow the holder to take another person beyond checkpoints. Photos are not required for 

the accreditation card system. 

6.2 Accreditation Procedure 

Accreditation cards will be prepared in advance of the event, based on the information provided 

by the Member Federation in the final entry submitted trough the Teams On-Line Entry System. No 

changes will be accepted after the final entry deadline. 

Accreditation cards will be distributed to the team leader at the Accreditation Office located at 

the Organisation Headquarters located at the Railway Station, where the respective team leaders 

will be transported upon arrival. 

6.3 Loss of an Accreditation Card 

Any lost or damaged accreditation cards should be reported to the Accreditation Office. 

Duplicate cards can be obtained where proof of identity can be established. 

6.4 Access Areas for Teams 

A description of the accreditation system is included on the back of the accreditation card. 

All team accreditation cards will allow access to the team seating area and warm up area. Only 

athletes who are about to compete will have access to the call room and to the course. 

The Head of Delegation of each team is invited to the VIP Hospitality area and will be given the 

necessary accreditation card. 

Separate cards will be issued to Team Leaders, for access to the coaching areas, the refreshment 

area as well as the information deposited in the respective team’s pigeon box at the TIC. 

Access to the Doping Control: 1 pass will be given to the athlete upon notification and an 

additional pass for an accompanying person. Passes will be collected once they enter the Doping 

Control Station. 


7. TECHNICAL INFORMATION 

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7.1 Technical Information Centre (TIC) 


METZ ETZ 2009 

2009 

The main function of the centre is to ensure smooth communication between each Team 

Delegation, the LOC and European Athletics Technical Delegates and Competition Management, 

regarding technical matters. 

The TIC is located at the Organisation Headquarters at the Railway Station and will be open on: 

• Friday 22 nd May from 15:00 to 19:00 

• Saturday 23 rd May from 10:00 to 19:00 

• Sunday 24 th May from 6:00 to 18:00 or later in case of an appeal 

The TIC will be linked to all information desks set up for this event and shall be responsible for the 

following: 

• Competition information (Start Lists, Results, etc) 

• Liaison points concerning technical matters between Team Delegate, Technical Delegate, 

European Athletics and LOC 

• Urgent notices – collection and delivery of any urgent written notices to the Team 

Delegations from Technical Delegates, European Athletics and LOC 

• Settlement of technical enquiries from delegations 

• Recovery of confiscated items at the call room 

• Receipt of final confirmation for athletes 

• Receipt of protests from the teams 

• Official invitations ordered by the teams 

Access to the information in the teams pigeon boxes at the TIC will be controlled by separate entry 

cards, not by the accreditation card (see point 6.4). 

Teams that were not able to attend the Technical Meeting, under extreme circumstances, can 

collect their competition numbers from the TIC after the technical meeting. 

7.2 Technical Meeting 

The Technical Meeting will be held on Saturday 23 rd May at 17:00, in the Organisation Headquarters 

at the Railway Station. 

Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is 

very important that all teams are represented at the Technical Meeting. 

All questions related to the Technical Meeting must be presented in writing and in English to the TIC 

before 12:00 on Saturday 23 rd May. The Technical Meeting will be conducted in English. 

A shuttle service from the team hotels will be provided for this meeting – please refer to the 

information board in the athletes’ hotel. 

The Technical Meeting will be attended by: 

• European Athletics President (or a representative) 

• European Athletics Delegates 

• Jury of Appeal 

• International Officials 

• Representatives of the Local Organising Committee 

• National Competition Officials 

• TIC Representatives 

• European Athletics Staff 

7.2.1 Agenda 

The preliminary agenda of the Technical Meeting includes: 


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• Welcome by the President of the Local Organising Committee or his representative 

• Welcome by the European Athletics President or his representative 

• Presentation of the International Officials 

• Presentation of the Competition Officials 

• Information briefing by the Technical Delegate: 

o Technical information 

o Call-room procedure and schedule 

o Numbers 

o Protests 

o Advertising Rules and Regulations 

• Competition site: 

o Presentation of the competition and warm up sites 

o Starting team position 

o Display of disqualifications 

o Drinking, Sponging and Refreshment Stations 

o Finishing area 

o Mixed Zone 

• Information briefing by the Doping Control Delegate 

• Victory Ceremonies, Opening and Closing Ceremonies 

• Answering of questions submitted in writing by federations 

• Distribution of numbers 

7.3 Inspection of Competition Venue 

Heads of Delegation may visit the course on Saturday 23 rd May from 16:00 to 18:00, inspecting 

access routes and other facilities which will be important to the teams. 

There will be no organised tour as the presentation regarding the competition and warm up areas 

will be given at the Technical Meeting. 

Athletes’ seats are located in the tribune located at the arrival area. 

7.4 Dressing / Physiotherapy Rooms 

Tents will be installed near the arrival area for the teams. 

7.5 Training 

Athletes will have the possibility to train in the Lafayette street and the Jean XXIII street. 

Opening hours of this facility will be on Saturday 23 rd May from 16:00 to 18:00 

Details about transportation for training sessions are included in the transport section of this manual. 

The transport schedule will be displayed at the information desks in each team hotel. 


8. COMPETITION REGULATIONS 

8.1 Team Composition 

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Each Federation may enter 1 (one) men’s team and 1 (one) women’s team seniors and juniors. For 

each senior race 4 (four) walkers may be entered of whom 3 (three) will score. For each junior race 

3 (three) walkers may be entered of whom 2 (two) will score. 

8.2 Entries 

Entries shall be made through European Athletics online entry system. The online entry system will be 

accessible on European Athletics website: www.european-athletics.org in the section “Member 

Federations Zone/Competition”. Member federations should use the already known ID and 

password. 

8.2.1 Final Entries 

Final entries indicating the names of the athletes and their performances in the current year, plus 

the names of officials must be submitted not later than 10 (ten) days before the first day of the 

competition. 

All teams will receive a .pdf report with a status of their entries 24h before the deadline and one 

.pdf confirmation after closing of the system. 

According to the regulations the deadlines for final entries are: 

• opening date of the online entry system: 30 th April 2009 

• deadline for the entries: 14 th May 2009 at 24.00 CET 

8.2.2 Final Confirmation 

Team Leaders or their representatives must confirm the names of those competitors already 

entered who will actually take part in the competition. 

Forms for the final declaration and confirmation will be distributed to each delegation during 

accreditation. The forms must be completed and returned immediately and not later than 

Saturday 23 rd May at 12:00 at the TIC. Final start lists will be ready for collection after the Technical 

Meeting. 

After the Technical Meeting justified changes due to injury, illness or other uncontrollable matters 

will be possible until the beginning of the respective event, provided that the Technical Delegate 

has been previously informed and has accepted the change. 

For more details please refer to European Athletics Regulation 803.5 

8.3 Competition Numbers 

The LOC will provide the teams with competition numbers at the Technical Meeting. 

Each competitor receives 3 numbers. Their personal competition number shall be pinned on the 

front and the back of the competition clothing and on the athlete’s bag. 

The competition numbers may not be cut, bent or covered in any way. 

8.4 Scoring 

Each team shall consist of up to 4 (four) athletes for Senior Men and Senior Women and up to 3 

(three) athletes for Junior Men and Junior Women: 

• The finishing positions of the teams in each event shall be decided according to the 

aggregates of the finishing places of the first 3 (three) finishers of each team in the Senior 


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events and of the first 2 (two) finishers of each team in the Junior events, the team with the 

lowest aggregate being the winner, and so on. 

• If two or more teams have an equality of scores calculated according to the previous 

statement, the tie shall be decided in favour of the team with the best placed athlete. 

• Any team finishing with fewer than 3 (three) athletes in the Senior events or 2 (two) athletes 

in the Junior events shall not be counted in the teams classification but those athletes shall 

be included as if they had been participating as individuals. 

• In calculating teams’ scores, no adjustment to placings shall be made in respect of non 

scoring athletes or athletes participating as individuals. 

• A separate classification of all athletes in each event shall be compiled. 

The team having the best aggregate score from all 5 (five) events shall receive a cup to be 

provided by the European Athletics (European Athletics Regulation 812.3.2). 

8.5 Competition Clothing 

Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly 

applied. Please make sure to follow the IAAF Advertising Regulations (version 2009). Clothing and 

items not conforming to this rule and the current IAAF Advertising Regulations will be removed or 

taped at the call room. 

The European Athletics has a record of the Team vests of all Member Federations on the European 

Athletics website. If the uniform displayed on the website differs from your current official uniform, a 

full set of photographs must be provided to the European Athletics by Friday 15 th May at the latest 

(preferably in an electronic version): 

• JPEG file, maximum resolution and size 300 dpi / 500KB 

• Compressed ZIP file, if possible 

• Mail to: competition@european-athletics.org 

• Otherwise, the existing records will be used as reference 

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the 

competition area and will not be allowed to compete. 

This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits. 


9. COMPETITION PROCEDURE 

9.1 Timetable 

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• 8:00 50km Senior Men 

• 9:00 10km Junior Men 

• 10:00 10km Junior Women 

• 13:30 20km Senior Women 

• 15:30 20km Senior Men 

9.2 Warming-up before events 


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Warming up will take place in the Curel street and Jean XXIII street. 

9.3 Assembly and Call Room Procedures 

The first call for the participants will be made in the Curel street. It is the responsibility of the team 

managers to ensure that their athletes are aware of the last check-in times for entry to the call 

room. Athletes arriving late may be excluded from participation in the event. 

All athletes must report to both the call room and the last checkpoint. 

Athletes must report to the Call Room before each event as follows: 

9.4 Starter’s Commands 

Event Entry in the Call Room 

50km Senior Men 20 minutes 

20km Senior Men 20 minutes 

20km Senior Women 20 minutes 

10km Junior Men 20 minutes 

10km Junior Women 20 minutes 

The starter’s commands will be given in French language: 

• A VOS MARQUES 

• fire 

9.5 Timing 

The official timing will be provided by Matsport and will be displayed on the official electronic 

timing instrument provided by Matsport. For all races of the elapsed time will be displayed on 

electronic timers located at the end of each straight. 

9.6 Drinking/Sponging and Refreshment Stations 

Water and sponges are provided at the Drinking/Sponging Station located on the course. For the 

Refreshment Station, a maximum of two officials per team will be able to provide refreshment to 

the athletes. Further details will be given at Technical Meeting. 

9.7 Protests 

Any protest shall, in the first instance be made verbally to the Referee by either the athlete or by 

someone acting on his/her behalf. The Referee will be identifiable by an armband. 

If the Referee makes a decision, there shall be a right of appeal to the Jury. Any protest must be 

submitted to the TIC within 30 minutes of the announcement of the results. The results are 


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considered to be officially announced when the official list of results has been posted on the 

information board outside the TIC. 

The protest is to be submitted in writing, in English on the special protest forms provided by the TIC. 

The protest office operates during competitions and until 30 minutes after the announcement of 

the last results. 

A deposit of 75 € should be submitted together with the appeal. This deposit will be forfeited if the 

appeal is not upheld. 

The protest may only be submitted by a staff member of the athlete’s own team. When the protest 

is being handled, a team representative must be easily reachable in case the Jury wishes to 

question him. The Jury’s decision will be provided in writing. 

9.8 Doping Control 

9.8.1 General Information 

Doping control shall be conducted in accordance with IAAF Rules and Procedures under the 

supervision of the European Athletics Doping Control Delegate. Both urine and blood samples may 

be collected immediately before, and during, the Competition. 

Athletes selected for doping control shall be informed by anti doping officials. Athletes will be 

required to sign a confirmation of notification. Athletes who are to be tested may invite a team 

official to accompany them to the Doping Control Centre (DCC). 

A selected athlete has to report immediately from the time of official notification, except in cases 

mentioned in IAAF Anti-doping regulations (3.19). All selected athletes will be accompanied by a 

trained chaperone or Doping Control Officer from the time of notification until arrival at the DCC. 

Athletes are reminded that refusal to provide a sample can render them liable to disqualification 

and may lead to further disciplinary action. 

Athletes who are required to use prescribed medication for the treatment of a medical condition 

should ensure that they have registered their medication, where necessary, through the 

Therapeutic Use Exemption system prior to attending the Competition. 

9.8.2 Selection of Athletes 

The selection of athletes for control will be made on a final position and/or random basis under the 

supervision of the European Athletics Doping Control Delegate. In addition, the selection of further 

athletes may be ordered at the discretion of the European Athletics Doping Control Delegate. 

All athletes setting World or European records must report to the DCC to provide a sample. Failure 

to provide a sample will result in the record not being ratified. 

9.8.3 Additional Controls 

Additional athletes, such as those achieving National Records who have not been selected for 

doping control, may present themselves for testing. These athletes must report to the TIC where 

they will have to complete the “Doping Control Request Form”. They will then be escorted to the 

Doping Control Station. 

The cost of this control will be paid by the European Athletics and will be deducted from the 

member federation’s European Athletics subvention after the Championships. 

9.9 Victory Ceremonies 

The victory ceremonies will take place on Sunday 24 th May just after each race. Athletes must wear 

the official team clothing for the ceremony. Further details will be provided at the Technical 

Meeting. 


10. Medical Services 

10.1 General 

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The medical service is in charge of any medical assistance to the team leaders, the competition 

organisation, the information personnel and the honorary guests 

The participating teams are responsible for taking out their own insurance to cover illness or injury to 

any member of their team when travelling to and from European Athletics competitions and during 

the event itself (European Athletics Regulation 810.7). 

In case of an emergency please contact the nearest medical aid station, in other cases the given 

instructions should be followed. Below is information on the medical care sites and relevant 

instructions. Doctor Mustapha Moulla (Tel. +33 6 8523 0080) is in charge of the medical service. 

10.2 Medical Services in the Hotels 

For any medical questions you can contact Doctor Mustapha Moulla 

10.3 Medical Care at the course 

The course medical service is responsible for any problems concerning the athletes’ health. There is 

also a room for medical attention next to the finish line. The team doctor has access to the medical 

service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. 

There are also well equipped physiotherapy facilities here. The course medical service is also 

responsible for first aid in the warming up area. 

There are first aid teams on the infield, supervised by a doctor and marked with red crosses. 

11. Information 

11.1 Course 

Official announcements will be made in French and English. 

11.2 Start Lists 

Start Lists will be available for Team Leaders immediately after the Technical Meeting. 

11.3 Result Lists / Intermediate Scores 

Results will be displayed on the notice boards near the TIC. 

11.4 Complete Set of Result Lists 

Copies of the results of events will be distributed to each Team Manager through the TIC team 

pigeon boxes on the evening of competition. Completed results in the form of a booklet will be 

issued and distributed to each Team Manager at the Closing Banquet. 


12. Security 

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Instructions given by the LOC, the security personnel and the police must be followed in all areas, 

as well as during transport from one location to another. 

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported 

immediately to any LOC information desk. 

The emergency phone number is 112 with a mobile phone (police, ambulance and fire 

department). If necessary, the police can be contacted through the LOC information desk at your 

hotel. 

13. Opening Ceremony 

13.1 Opening Ceremony 

The Opening Ceremony will take place on Saturday 23 rd May at 18:30. Further information will be 

provided at the Technical Meeting. 

14. Departure 

Teams will be asked to provide full travel details in the Teams Online Entry System. Teams will also 

receive a departure form, which should be completed and returned to the LOC Information Desk in 

the hotel, at least 24hours before departure, especially if there are any changes to the already 

registered travel details. 

Departure times of the buses from the hotel to the airport will be provided and displayed at the 

hotel Information Desk. 

All outstanding fees, charges and possible other expenses must be settled with the cashier. On the 

day of departure the team attaché might check the rooms together with the respective team 

leaders. 

15. Contact Details 

For further details about the European Cup Race Walking in Metz, please contact: 

• Jean Gracia, FFA General Director 

• Julien Mauriat, FFA Deputy General Director 

By using a common mail : international@athle.org 


16. Appendices 

Appendix 1 - Map 

Appendix 2 – Useful words 

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APPENDIX 1 : MAP 


APPENDIX 2 – USEFUL WORDS 

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Yes 

No 

Good morning/afternoon 

Good evening 

Goodbye 

Please (formal) 

Please (informal) 

Thank you 

My name is 

How are you? 

Fine, thank you 

How much does it cost? 

Do you speak …? 

English? 

Where is …? 

Entrance 

Exit 

Danger 

Open 

Close 

Toilets 

Doctor 

Hotel 

Water 

Beer 

Wine 

Menu 

Today 

Tomorrow 

Yesterday 

Morning 

Afternoon 

Evening 


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Oui 

Non 

Bonjour 

Bonsoir 

Au revoir 

S'il vous plaît 

S'il te plaît 

Merci 

Mon nom est 

Comment allez-vous ? 

Bien, merci 

Combien cela coûte-t-il ? 

Parlez-vous …? 

Anglais ? 

Où est …? 

Entrée 

Sortie 

Danger 

Ouvert 

Fermé 

Toilettes 

Docteur 

Hôtel 

Eau 

Bière 

Vin 

Menu 

Aujourd'hui 

Demain 

Hier 

Matin 

Après-midi 

Soir

European Cup Race Walking Team Manual - European Athletics

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