Minutes - UF-Facilities Planning & Construction - University of Florida

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Motion Carried Unanimously II. MINOR PROJECTS Band Practice Field (Pony Field) – Light Installation Frank Javaheri Frank said that he was before the committee to get approval for a lighting installation on the northwest end of Pony Field. He recapped the improvements made to the field previously and that they had added lights on the east side to help with night time practices. He said that the band director feels that lights are insufficient and he would like to have installed two new poles near the band tower, or at the north and south ends facing east towards the field. Frank said the final location will be chosen by a lighting specialist and that they would minimize lighting bleed into the adjacent Conservation Area. He also, noted that the lights are only used during practice from 4-8 PM. Stephanie Sims asked about making the existing lights brighter. Frank said the existing ones are very bright and that since they face west brighter ones would bleed more into the Conservation Area. Gail Hansen De Chapman asked about the height of the poles. Frank said they were looking at 25- 30 foot poles that are not as high as the other side. Greg McDonald suggested that they consider adding the new lights to the tower. Frank said that they would look at that option. Jason Smith asked if there would be issues with the lights creating issues with the cars along Gale Lemerand. Frank said that they would add shade /eyebrows to direct the light downward. Jason said that the project should coordinate with the FDOT greenway project. Frank said that they have been coordinating, but that the band director wants to put in the lights this summer and the greenway project is still in design. Jason said that Frank should coordinate with Jeff Holcomb about safety issues and angles. Frank assured him that he would coordinate with UPD on the installation. Greg asked if the electrical would be run underground, which Frank answered in the affirmative. Motion: Greg MacDonald made the motion to approve the project as presented. Second: Gail Hansen De Chapman Motion Carried Unanimously III. MAJOR PROJECTS UF-400 Single Student Housing Frank Javaheri Frank recapped his previous visit to the committee for site approval back in November. He noted that at that presentation there had been concern about the heritage Live Oak on the site and that he had said they would try and avoid it. He continued that he had Jack Ponikvar, project architect, with him to go over the design scenarios they had put together. Jack went over the site constraints noting that he was advised to avoid impacting the drive that parallels 13 th Street, needed to be placed by the Disability Center and to stay under 5 stories since it was within the Historic Area Impact Zone. He went over 7 various footprints placed on the site and said that the program specified a minimum footprint to accommodate the specialized rooms they would be putting in on the 1st floor for people with profound disabilities. He discussed the various scenarios and said that the only one that worked with the constraints mentioned (in addition to the slope of the site and with Yulee Pit to the south) was the L-shaped one, which he said would require the elimination of a heritage Live Oak and Pecan (heritage) that they were trying to avoid. Gail Hansen De Chapman asked if they could reduce/change the circle drive to avoid the Live Oak. Linda Dixon said that there were additional heritage oaks inside the circle drive. Jason Smith noted that the proposed orientation of the building (parallel to 13 th Street as opposed to angled away like Reid and Yulee) was different than adjacent ones and that the result seemed a bit odd. Jason asked if there would be a sidewalk on the west side. Jack said that there would be sidewalks on the east and west, and said regarding the orientation that the Division of Historical Resources had said that the building “should be of its time”. Gail asked if there would be parking losses. Jack said that they are currently projecting 22 spaces being removed. Stephanie Sims asked the reason for the height limitations. Jack said that the Division of Historical Resources would reject any higher than 4 stories on the north and 5 on the south (slope). Gail asked how the building occupants would access the main campus. Jack showed the path they would take on the north side by Reid Hall and up towards Fine Arts and said that they would be working with Ken Osfield to get the ADA requirement correct. Jack showed an
image of the large tress they were proposing to use as mitigation for the Live Oak and Pecan. Stephanie asked why the Pecan needed to be removed. Jack said that for the students to access the Disability Center they would need to remove the Pecan and showed the site constraints on the screen. He said that they would be replacing the Pecan and oak with two large oaks and showed images of their proposed landscape placement along with an image of larger live oaks in a nursery. Gail asked the size of the Live Oak being removed. Jack said it was 34 dbh and that the new live oaks would be of a similar scale (12 dbh). Jason noted that the project would be coming back one more time and that the basic change they were being asked to approve was the removal of the Pecan and Live Oak. Mark Siburt said that that he was concerned about the planting of such large trees and the required care needed to get them established. Linda suggested that they get a warranty for them. Mark suggested that they be dropped from a 12 dbh tree to an 8 dbh tree. Jason said that he agreed with Mark. Gail asked who would be responsible for making sure they were established. Jack said that David Conner, Landscape Architect, would put it in the purchase contract. Linda noted that the contract needed to include a few years of warranty. Jason said that they should also ensure that good soil is put in, not the typical builders sand. Gail noted that they would need to be irrigated until established. Jack said that they would present the specifications the next time they came before the committee. Motion: Gail Hansen De Chapman made the motion to approve the project with the larger Live Oaks reduced from 12 dbh to 8 dbh, including a 3 year warranty, individual irrigation and improved soil. Second: Greg MacDonald Motion Carried Unanimously UF-368 Reitz Union Expansion Cydney McGlothlin Cydney said that the project was at design development and that she would be bringing back a more detailed landscape design after the Reitz Union Lawn Master plan was completed. She said they would be moving the three large date palms to the new Clinical Translational Research Building on Mowry and Gale Lemerand. Cydney showed the previous north lawn design that had led to the master planning exercise and noted that instead of bridges and swales they were grading up to the building. She went over the south side design stating the David Conner, landscape architect, wants to include more native plantings in the area adjacent to the Constans Theatre and said that she is not sure yet whether there will be additional tree impacts beyond what she had covered previously. Cydney said that they gotten Housing to agree to mill the heritage Spruce Pine that was being removed on the north side and will include the wood in the Reitz as furniture or accents. She went over the renderings of the building and it’s interior. Gail Hansen De Chapman asked about putting trees back in the amphitheater, stating that it seems sparsely used due to the lack of shade. Cydney said that they were not planning on putting in trees and that the user group says the site is well used, particularly in the evening. Jason Smith asked about the sidewalk connection coming up from the Constans and access. Cydney showed a rendering of the connection. Stephanie Sims asked about access to the Constans, which Cydney said would be through the addition once completed. Gail asked about glare from all the glass. Cydney said the glass was non-reflective, so she did not think it would be an issue. Stephanie suggested that potted trees be considered for the south side above the amphitheater. Erik Lewis asked Cydney whether they were still thinking of using solar table umbrellas in that area, which she said they were. There was additional discussion of the south side regarding shade, maintenance and irrigation. Gail said that she thought some small trees placed in the amphitheater would enhance the space’s daytime use and soften the look of the area. Jason noted that there are some nice Chinese fan palms around the theatre that he uses for teaching. Motion: Gail Hansen De Chapman moved to approve the project as presented. Second: Greg MacDonald Motion Carried Unanimously IV. MINOR PROJECTS Reitz Union Lawn Master Plan Cydney McGlothlin
Page 1: DRAFT MINUTES University Lakes, Veg
Page 5 and 6: Hull Road Expansion Shawn Webber Li

Minutes - UF-Facilities Planning & Construction - University of Florida

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