Section V: Public Works (revised 2/22/2010) - Town of Natick

Town of Natick
Home of Champions
Department: Public Works Division Administration
GGoals l ( (con't) 't)
Evaluate Opportunities to Restructure Operations
Consider in‐house HVAC service
Consider alternative water billing systems (w/Finance Director)
Participate in evaluation of consolidating Town/School building maintenance
Miscellaneous
With Personnel Director, Director schedule management training for supervisors
Participate in development of “Master Plan” for building maintenance
Participate in Committees on environmental sustainability and energy
Pursue grant for acquisition of land in Aquifer Zone 1
Budget Overview:
I I. Main Purpose of the Department
The Administration Division provides all of the supervision, administration, administrative support and secretarial
services to the department. Office staff assists residents with questions or concerns relating to rubbish collection,
recycling, highway maintenance, land facilities, street lights, snow removal, and water or sewer. The staff is also
responsible for:
• weekly payroll and updating/monitoring vacation, sick leave and personal days;
• preparing and processing over 2,900 purchase orders and invoices;
• handling all emergency and storm‐related inquiries;
• d development l and d preparation i of f the h annual l b budget; d
• monitoring the budget on a monthly basis;
• working with the Procurement Officer in preparation and review of all bids and construction contracts;
• collecting fees from street openings, water and sewer permits, bulk pick‐up, maps, and recycling;
• scheduling final water readings, high water bill inspections, irrigation meter appointments; and
• reporting street light outages to the contractor, and monitoring maintenance and outage reports.
II. Recent Developments
• Continue to upgrade tracking systems and databases.
• Continue to improve customer service through a public information campaign using the website and mailings to
residents.
III. Current Challenges
• Maintain a high level of customer service to all residents.
• Monitor and assist the divisions of the Department of Public Works
• Use available technology to improve day to day efficiency and operations.
• Find ways to maximize the training opportunities as costs increase.
IV. Significant Proposed Changes for the Upcoming Fiscal Year and the Budget Impact
• Budget constraints will force reductions in some areas as expenses increase. The Department of Public Works will
look for ways to improve efficiency and maintain level services.
• Continue to monitor the department’s energy conservation measures measures.
• Continue to review the Fee Structure for all of the department’s services.
FY 2011 TA Proposed Budget Page V-4
revised February 22, 2010