Council Minutes - 27 October 2009 - City of Greater Geelong

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Greater Geelong City Council 27 October 2009 Minutes of Ordinary Meeting SECTION B - REPORTS Page 17 3. GEELONG FUTURE CITIES – GEELONG LIBRARY & HERITAGE CENTRE (CONT’D) The PCG has been meeting fortnightly to develop the strategic approach to the development of the business case. In early August 2009 a team of consultants were appointed to undertake the design review phase. As part of this process, the current Masterplan assumptions are being tested and a ‘reconfirmed’ conceptual framework is being developed to inform future building requirements. The testing of the Masterplan is critical, in the light of changes such as demographic forecasting. The demands analysis is also being refreshed. A Strategic Plan created specifically for the redevelopment of the GLHC has been completed as part of the process. In addition, the public realm adjacent to the GLHC (and GPAC) is being considered as part of the business case process. Following presentations to Council, the Geelong Regional Library Board, GPAC Trust and Geelong Heritage Centre Committee of Management on the conceptual framework process, the Steering Committee will meet on 30 th October 2009. At this meeting the Steering Committee will be requested to note the progress of the GLHC and GPAC business cases, and note and endorse the conceptual frameworks that are proposed as a basis for the completion of the business cases. Officers are ensuring synergies and opportunities between the Geelong Future Cities, Transit Cities project and Gordon Institute of TAFE Masterplan are considered, with regular meetings taking place between respective departments of State and Council. Environmental Implications The development of the Cultural Precinct will be completed in accordance with State Government and CoGG requirements for environmentally sustainable developments. The development of any public space provides the opportunity to showcase environmentally sustainable practices to the community. It is intended that any new developments meet the highest energy and water efficiency standards and that the development of any heritage buildings be retrofitted to achieve the highest efficiency outcomes. ESD consultants, considered to be one of the best in their field, have been engaged to review the integrated Geelong Library & Heritage Centre as well as GPAC. They have recommended a holistic view of the precinct which in addition to providing recommendations for minimising the carbon footprint of the facilities, is anticipated to bring benefits for Johnstone Park. However a stand-alone approach will also be required for each facility. As a new building, the GLHC offers excellent scope for high ESD principles to be incorporated. Financial Implications The upgrade of the Old Courthouse Building has been the subject of outright funding of $6,565,000 by the State Government with Council providing in-kind support through project management.
Greater Geelong City Council 27 October 2009 Minutes of Ordinary Meeting SECTION B - REPORTS Page 18 3. GEELONG FUTURE CITIES – GEELONG LIBRARY & HERITAGE CENTRE (CONT’D) The cost to develop business cases for two components of the Masterplan – an integrated Geelong Library & Heritage Centre and redeveloped GPAC – is also being borne by the State Government through $1.3M funding and project management by MPV. The capital cost to develop the integrated GLHC is currently being reviewed as part of the business case process. It is expected funds will be required from external sources to undertake the project in addition to a Council contribution. As part of the next phase of the business case process the recurrent operational costs as well as the collection needs for the proposed integrated Geelong Library & Heritage Centre will be developed for Council consideration. It is worth noting that a recent New South Wales State Library Study into Public Libraries has found that the libraries generate economic benefits with at least $4.24 of value for each dollar expended (an amount considerably boosted by intangible benefits). It further found libraries generated $2.82 of economic activity for each dollar expended directly as operating or capital expenditure. The current Library and Heritage Centre visitation is close to 250,000 per year and is expected to at least double. The Masterplan proposes Public Realm works which include the replacement of Johnstone Park’s public lavatories and development of a kiosk. The inclusion of cafés in the Library & Heritage Centre and GPAC may make the kiosk and/or lavatories redundant. Costs for Public Realm work adjacent to each facility is being developed as part of the business case process. The business case process will be completed by the end of the year. Following completion a report, including financial requirements for capital, operational and collection needs, will be developed for Council’s consideration. A functional brief will also be developed to assist in the detailed scoping of subsequent design phases. The business case for the integrated Library & Heritage Centre will then provide the platform for a funding strategy, including Council contribution. The business case and functional brief will support future funding bids to external sources. Policy/Legal/Statutory Implications The policies and strategies that relate to the Cultural Precinct Masterplan projects are the State Government’s Moving Forward (Improving Provincial Victoria) and Geelong Transit City, the G21 Regional Plan, the City of Greater Geelong’s Western Wedge Framework, and Council’s Cultural Strategy – Creativity +. At its meeting of 22 nd September 2009, Council adopted the Geelong Public Library Buildings Development Strategy which includes a suggested planning and review schedule for all current libraries. Based on population forecasts, current age and physical condition of the existing building, the Geelong City Library is recommended for review in the short-term (0-5 years). The Geelong Future Cities project is the highest project priority for the G21 Arts and Culture Pillar. The project was also identified as a Geelong region priority and will be presented for the consideration of the Interdepartmental Committee of the State Government as one of 15 priorities. The integrated Library & Heritage Centre project was also endorsed for the same process under the G21 Education and Training Pillar.
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Council Minutes - 27 October 2009 - City of Greater Geelong

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