SECURITY

San Jose Unified School District ADMINISTRATIVE BULLETIN Fiscal Year 2012-2013
SECURITY
Bulletin: 2013-702
Date: February 6, 2013
To:
All Administrators
From: Steve Adamo
Re:
Contact:
Security
Sherri Greer, Ext. 13212 (Break-ins & vandalism)
Kelly Cefalu, Ext. 18213 (After hours access)
In order to ensure school site security, the following procedures are to be followed consistently:
1. All break-ins and vandalism are to be reported to SJPD. Be sure to receive a report/case
number. Complete a Major Incident Report, including the number, space provided, and
Email it to Sherri Greer.
2. Alarms are turned on and monitored whenever there are no activities at schools.
3. Whenever employees need to enter school facilities after hours they must contact Central
Station at 408-278-6923 before entering and leaving the facilities
4. All employees must be sure the doors and windows are securely closed when leaving.
_______________________________________________________________________
2012-2013 S.J.U.S.D. SITE ACCESS PROCEDURES
CENTRAL STATION Phone Number 408-278-6923
Hours of Operation
Monday through Friday - 4:00 P.M. to 6:00 A.M.
Weekends and Holidays - Open 24 hours a day
ACCEPTABLE HOURS FOR S.J.U.S.D. EMPLOYEES TO BE AT A DISTRICT SITE
DURING WEEKENDS, HOLIDAYS AND SUMMER IS
.
7:00 A.M TO 5:00 P.M.
The only exception to these access hours will be when an outside group or a school site group is
scheduled to use the site and has an approved “Application for Use of School Facilities Form” on
file with the District Office.
Alarms:
Monday through Friday all District sites including the Lenzen Building will be armed at the end
of office hours:
• Elementary School Sites will be armed at 7:00 PM
• Secondary School Sites will be armed when custodians leave (between 10:30 PM and
11:30 PM)
• Lenzen Building will be armed at 11:30 PM when custodians leave.
Administrative Bulletins are on the intranet at www.sjusd.org 2013-309 Page: 1

San Jose Unified School District ADMINISTRATIVE BULLETIN Fiscal Year 2012-2013
SECURITY
Bulletin: 2013-702
PROCEDURES FOR ENTERING A SITE ON WEEKENDS AND HOLIDAYS
Employees with a Principal Authorized Keypad Code:
1. Enter the site through the door nearest the keypad because you don’t have a lot of time to
disarm before setting off the alarm system.
2. If the keypad is beeping this means the alarm system is on and you will need to punch in
your numeric code and press ENT to disarm the system.
3. If the keypad is NOT beeping when you enter or if the keypad display reads “Ready To
Arm” this means the system is already turned off and you will NOT need to put your
code in.
Employees without a Keypad Code, Outside Groups and Construction Personnel:
1. Call Central Station at 408-278-6923 a minimum of a half an hour prior to entering the
site in order to give the operator time to disarm the site before entry. The half hour time
frame is necessary due to the high volume of calls and requests the Central Station
Department receives on weekends and holidays. Your cooperation with this is extremely
appreciated.
2. You will be asked to state your name or the name of your group, room number, school
site or department. The Operator will verify that you are on the Principal’s Authorized
Employee List for that site or that you have an “Application for Use of School Facilities”
on file. After the brief verification process the site will be disarmed within a half hour
and ready for your access.
Employees with Keypad Code:
PROCEDURES FOR LEAVING A SITE
1. Make sure all doors and windows are secured and lights are turned off. If you are the
only one left at your site you would punch your code into the keypad and hit ENT. You
will hear beeping, this means the system is arming and you need to exit. If you get a
strange message on the display or the keypad does not start beeping, call Central Station
for assistance.
2. If you are not the last person on site you will need to call Central Station and report that
you are leaving but there are still people on site. This will be noted in the log at Central
Station.
Employees without a Keypad Code, Outside Groups and Construction Personnel:
1. Make sure all doors and windows are secured and lights are turned off. Call Central
Station and let them know that you are leaving. Let Central Station know if you are the
last one out or if there are people still on site. This information will be logged in at
Central Station. If you are the last one out, Central Station will give you a few minutes to
exit the building and then set the alarm.
Each year, site Administrators must send a list of personnel authorized for after-hours access to
their site each year to Central Station.
Administrative Bulletins are on the intranet at www.sjusd.org 2013-309 Page: 2

San Jose Unified School District ADMINISTRATIVE BULLETIN Fiscal Year 2012-2013
SECURITY
Bulletin: 2013-702
Site Secretaries must communicate the following information to Central Station via email
each Friday before 4:00 pm:
• Groups that will use your site after hours or on weekends and holidays
• Hours that the group is authorized to use your site
• Areas of your site that the group is authorized to use
• Name and number of contact person for the group
School Construction Office/Project Managers must notify Central Station via email
whenever construction is scheduled to take place at a District Site. Call before entering
and again when departing.
Administrative Bulletins are on the intranet at www.sjusd.org 2013-309 Page: 3