1993 Swinburne Higher Education Handbook

Refund of fees
Later VTAC offer
A student who has enrolled as a result of an offer made
through the Victorian Tertiary Admissions Centre (VTAC) and
who receives a later offer from VTAC for a higher course preference,
may receive a refund of all fees paid if notice of the
withdrawal and application for the refund is lodged at the
Student Administration Office, Administration Building, prior
to 31 March 1993.
No later VTAC offer
A student who withdraws and does not receive a higher preference
offer from WAC may receive a refund of fees. less a
$5.00 service charge, if notice of the withdrawal is lodged at
the Student Administration Office, Administration Building,
prior to 31 March 1993 for semester one and 31 August 1993
for semester two.
No refunds of fees will be made where a student withdraws
from study after 31 March 1993 for semester one and 31
August 1993 for semester two.
No refunds of fees will be made under any of the provisions
set out above unless the student returns to the Student
Administration with the notice of withdrawal, his or her 1993
student identity card. A copy of the student's enrolment receipt
must also be attached for any refund applications. No refunds
can be processed without a copy of the receipt.
HECS refunds
HECS refunds will be made to upfront payees where a student
withdraws from the course on, or before 31 March for semester
one and 31 August for semester two. Students who require
a refund must apply to the HECS Officer, Student
Administration. A copy of the receipt must be provided.
Postgraduate fees refunds
Students should contact course authorities for details.
Confirmation of University records
The University recognises that errors can be made in the
transcription of enrolment details from original copies of
enrolment forms to the computer-held files. It is also realised
that such errors can cause a great deal of inconvenience to
students (and staff) if not detected.
Students are therefore asked to check the record of each semester's
enrolment.
Students who do not check the statements, or who do not
by the due date notify the Student Administration Office of
any errors existing in the records will be required to pay a
substantial fee for each amendment to be made.
Amendments to enrolments
Withdrawing from subjects
A student may withdraw from a subject or unit without penalty
of failure up to the dates shown below:
(a) for subjects concluding at the end of the first semester
31 March 1993 or
(b) for subjects concluding at the end of the second semester
31 August 1993.
A withdrawal made after the dates set out above will result
in a fail being recorded on the student's academic record (the
symbol NWD - failure because of late withdrawal - will
appear).
A student who believes that the failing result NWD should
not be recorded must obtain the specific approval of the dean
of the faculty concerned, and the Registrar. Circumstances
supporting the application must be set out on the Amendment
to Enrolment form on which the approval for the withdrawal
is sought. A late fee of $5.00 per subject may be imposed.
If, as a consequence of withdrawing from a subject or subjects,
a student changes from full-time to part-time status, a refund
of a portion of the general service fee will be made only if
the withdrawal is made prior to 31 March 1993 for semester
one, or for semester two, prior to 31 August 1993.
HECS liability
Students who withdraw from subjects or total enrolment after
31 March 1993 for subjects concluding at the end of the first
semester or after 31 August 1993 for subjects concluding at
the end of the second semester will still incur a HECS liability
for that semester.
Students who withdraw from a full year subject after 31 March
1993 will still incur a HECS liability for semester 1. Students
who withdraw from a full year subject after 31 August 1993
will incur a HECS liability for two semesters.
Adding subjects
No subject may be added to a student's enrolment without
the approval of both the teaching and the awarding departments.
Students should be aware that some faculties have
restrictions on the period during which subjects can be added.
Notwithstanding any faculty rules, after 31 March 1993 (for
subjects concluding at the end of the first semester) or 31
August 1993 (for subjects concluding at the end of the second
semester) an amendment will be permitted only where special
circumstances exist and the approval of the dean of the faculty
concerned and the Registrar has been given. A fee of $10.00
per subject will be charged. Students not enrolled in a subject
during examination pefiod must seek approval of the faculty
concerned. A fee of $50.00 per subject added will be charged.
Students should note that the addition of subjects may result
in a change from part-time to full-time status. In such circumstances
the amendment will only be recorded when an
amount of money being the difference between the part-time
and full-time general service fee paid has been paid. It is the
responsibility of students to ensure that they are aware of any
additional fees required and to arrange for their payment at
the Cashier's Office.
Leave of absence
Students who have enrolled in a course and who wish to apply
for a period of leave of absence may do so in writing addressed
to the Registrar. The application should clearly indicate
the circumstances on which the request is based and the
length of time for which leave is sought.
Each application is considered within the faculty concerned
under any specific faculty rules relating to leave of absence.
Students who have been granted leave of absence will be
notified in writing by the faculty concerned. Enrolment for all
subjects for the duration of the leave will be cancelled.
Students who have been granted leave of absence will be
eligible for a refund of their 1993 General Service Fee only
if their application is received prior to 31 March 1993 for
semester one or 31 August 1993 for semester two. Students
must also attach copy of their enrolment receipt with their
application. Refunds cannot be processed without a copy of
the receipt.
Amendments to personal details
A student who changes his or her name, address or place
of employment should complete an Amendment to Personal
WIs form which is available from the Student Administration
Off ice.
Students recording a change of name will be required to
produce legal documentary evidence (e.g. marriage certificate,
statutory declaration, deed poll certificate) in addition to completing
an Amendment to Personal Details form.