IRD Vehicle Policy - International Relief & Development

Title: Vehicle Policy Effective Date: 11/22/10
every IRD project will need the level of security precautions listed below, the general guidelines for safe
operation of vehicles for any project should be followed. In more secure countries, the Chief of Party
will determine the level of security precautions to take in regards to vehicles. (See: Security and Traffic
Incident Report)
General Guidelines
Wear seat belts – Always.
Select primary and alternate routes that avoid checkpoints.
Vary routes and times.
Notify others of your travel time and destination and steps they should take in the event you do
not arrive as scheduled.
Check the vehicle daily. Vehicles must be well maintained.
Do not travel without an HF or VHF radio, first-aid kit, maps, compass, and other emergency
supplies.
Have travel documentation in order. Always carry your international driver’s license or a valid
license for the host country.
Require the driver to fill out a vehicle log after each use. A log should include drivers’ names,
destinations, dates, and times and be kept in each vehicle.
Observe local driving laws and regulations.
Avoid night driving when possible.
Never let fuel tank fall below half full. Refuel at the end of each day, when possible.
Always travel with at least one other person.
Keep a spare key.
Never carry an unauthorized passenger.
Consider posting decals on your door or window indicating guns are not permitted in the
vehicle.
Drive at the safest speed for prevailing conditions.
Keep doors locked.
Keep a minimum number of windows open (no more than five centimeters and only those
windows near occupied seats).
Constantly check rear-view mirror.
Never leave vehicles unattended.
Each new arrival will receive technical training, if necessary, in mine awareness, vehicle operation, and
the operation of radio equipment. Curfews will be considered and/or implemented for times of travel by
the Security Review Team or Designated Security Officer. No-go zones will be considered and/or
implemented by the Security Review Team or Designated Security Officer for areas or places that may
be specific targets, such as political buildings and/or certain restaurants/clubs.
Notice: A printed copy of this document may not be the latest version.
Available online: https://portal.ird.org
Updated: April 2012 8