IRD Vehicle Policy - International Relief & Development

Title: Vehicle Policy Effective Date: 11/22/10
• Observe local driving laws and regulations.
• Avoid night driving when possible.
• Never let fuel tank fall below half full. Refuel at the end of each day, when possible.
• Always travel with at least one other person.
• Keep a spare key.
• Never carry an unauthorized passenger.
• Consider posting decals on your door or window indicating guns are not permitted in the
vehicle.
• Drive at the safest speed for prevailing conditions.
• Keep doors locked.
• Keep a minimum number of windows open (no more than five centimeters and only those
windows near occupied seats).
• Constantly check rear-view mirror.
• Never leave vehicles unattended.
Each new arrival will receive technical training, if necessary, in mine awareness, vehicle operation, and
the operation of radio equipment. Curfews will be considered and/or implemented for times of travel by
the Security Review Team or Designated Security Officer. No-go zones will be considered and/or
implemented by the Security Review Team or Designated Security Officer for areas or places that may
be specific targets, such as political buildings and/or certain restaurants/clubs.
Vehicles and Transport 3
Vehicles are working tools, a means of transportation and, in insecure environments, a means of
escaping danger. It is, therefore, mandatory for management and staff to ensure the guidelines of vehicle
management are practiced and followed by all.
A. Documentation
1. Each IRD owned and/or operated vehicle must contain the necessary and current documents
denoting:
Ownership
Registration
Insurance
Any other papers required by the local government
Note: In some environments, such as Iraq, it may be a danger to carry any documents that could
identify the vehicle and the passengers with a specific organization. In these environments it
would not be a requirement to carry the documents as specified.
3 This Section adapted from Administrative Security Policy And Procedures July 2008: Section Six
Notice: A printed copy of this document may not be the latest version.
Available online: https://portal.ird.org
Updated: January 2011 8