Supply of Condiments and Garam Masala to BV Yard, Mumbai

Telephone : 22151798
Reply should be addressed to the
Base Victualling Officer
Base Victualling Yard
Dr. Homi Bhabha road
Colaba
Mumbai 400 005
Quoting : BVY/447/113/Condiments 02 Jul 12
________________________
________________________
________________________
________________________
(Name and Address of Contractor)
CONTRACT FOR SUPPLY OF CONDIMENTS AND GARAM MASALA
TO BV YARD ( MB)
Dear Sir,
1. On behalf of the PRESIDENT OF INDIA, tenders for supply of Condiments at BV
Yard (MB) for the period of one year from exact date of commencement of contract will
be notified in the Acceptance of tender note to be shown in the attached schedule IAFZ-
2121) are invited by the Base Victualling Officer, Base Victualling Yard, Mumbai 400
005. The date of commencement is provisional and subject to change to be notified in
the acceptance of tender note (IAFZ-2124). The tenders will be received upto 1030 hrs
on 23 Jul 12. A complete set of the contract forms amended upto-date, governing the
contract is already with you. You should follow instruction as per IAFZ 2120 and IAFZ-
2121 (enclosed) and send the same duly signed (name of the tenderer should be
indicated in block capitals) in a sealed cover conspicuously marked “TENDER FOR
SUPPLY OF CONDIMENTS TO BV YARD(MB)” and address to the Base Victualling
Officer, Base Victualling Yard, Dr. Homi Bhabha Road, Colaba, Mumbai 400 005 and
not to any officer by name, if the tender is sent by post, this cover may be enclosed in a
second strong cover. The tender will be received on single bid i.e Commercial Bid for List
A and B at Para 3 and Two Bid for List C items mentioned at Para 4 i.e Technical Bid
and Commercial Bid. The outer cover will be addressed to the Base Victualling Officer,
Base Victualling Yard, Dr. Homi Bhabha Road, Colaba, Mumbai 400 005 and will not
bear any indication of the contents. The tenders (technical bid) will be opened at the
office of the HQWNC/CLOGO(SSO CONTRACT),INS Angre, Shahid Bhagat Singh
Road, Mumbai -400 023 at 1130 hrs on 23 Jul 12 in the presence of the tenderers
present.
2. You are to sign and date both the tender and schedule. You will make the
supplies as per specifications and conditions which are already in your possession. You
will not make any alteration or addition to any of the documents connected with the
tender. Tenders that do not comply with the conditions specified above are liable to be
rejected on that ground.
3. You will hold your offer open upto and including any date before the last date of
commencing the contract. If the tender is withdrawn before this date, the earnest
money of the tender will be forfeited.
4. Tenders received without depositing the requisite earnest money are liable to be
rejected. Earnest money may be deposited by means of DDs/Deposits at call/FD
Receipts from any Nationalised Bank drawn in favour of the Controller of Defence
Accounts (Navy), Mumbai.
Contd….2/-

5. The approval or rejection of tenders rests with the Flag Officer Commanding-in-
Chief, Western Naval Command, Mumbai who reserves to himself the right of rejecting
any tender in whole or in part or any item in whole or in part or any item in whole or in
part in respect of any or all the delivery points shown in the schedule(IAFZ-2121)
without cause assigned. The lowest tender will not necessarily be accepted.
6. Any further information required can be obtained on application on any working
day between 1000 and 1400 hrs to the Base Victualling Officer, Base Victualling Yard,
Dr. Homi Bhabha Road, Colaba, Mumbai 400 005
7. Payment of Bills of successful tenderers will be made by Controller of Defence
Accounts (Navy), Mumbai.
8. With reference to para 19 of IAFZ-2137-A) the officer operating the contract will
be Base Victualling Officer, Mumbai/The Commanding Officer of the units as
applicable.
9. The tenderers should clearly indicate PAN on top of the schedule (IAFZ-2121) The
contractor who has been awarded the contract should submit their bills bearing PAN to
the authority concerned for payments against supplies made by them.
10. Please return this letter duly signed alongwith the complete tender forms
attached.
11. Tenderers are advised to bring sample at the time of Technical Bid opening
on 23 Jul 12.
-2-
12. Standard Condition of Contract(SCOC): The standard condition of the contract
as per Defence Procurement Manual 2009.
II
Yours faithfully,
SD/---
(Rajat Kapoor)
Commander
Base Victualling Officer
I/We am/are in possession of complete set of contract forms issued by you and have
understood and agree to abide by the above instructions as well as those contained in
the contract forms. The attached tender forms duly completed and signed are
submitted herewith.
Station:
Signature of Tenderer
Capacity of Tenderer/Partner
Date :
Authority / Authority etc.

Telephone: 22751393
Reply should be addressed to the
Base Victualling Officer
REGISTERED
Base Victualling Yard
Near Afghan Church
Colaba, Mumbai – 400 005
Quoting: BVY (MB)/447/113/Condiments & Garam Masala 02 Jul 12
____________________
____________________
____________________
TENDER ENQUIRY FOR ANNUAL RATE CONTRACT FOR SUPPLY OF
CONDIMENTS AND GARAM MASALA TO BVY (MB) FOR THE PERIOD (2012 – 2013)
1. Sealed Tenders are invited by the Flag Officer Commanding-in-Chief, Western Naval
Command, Mumbai from registered Armed Forces contractors, reputed manufacturers for supply
of Condiments and Garam Masala to BVY (MB) for the period from 2012-2013.
2. List of condiments: The list of condiments required with quality packaging is placed at
Para 3. You are requested to quote accordingly.
3. Agmark Items: Among the condiments items available under Agmark are listed below as
per packing details and you are requested to supply the Agmark items only and indicate the
Brands for which you are quoting under the Brand column.
CONDIMENTS / GARAM MASALA WITH ‘AGMARK/ BRANDED’
SL. ITEM PACKING QTY IN KGS
NO.
List- A (Agmark / Branded Item)
(i) Chilly Powder 01 Kgs. 28,731.000
(ii) Chilly Powder 100 Gms. 3,597.000
(iii) Turmeric Powder 01 Kgs. 23,467.000
(iv) Turmeric Powder 100 Gms. 3,363.000
(v) Coriander Powder 01 Kgs. 7,467.000
(vi) Coriander Powder 100 Gms. 2,313.000
(vii)
Pre mix curry powder
(Total Qty - 6073.000 Kgs)
Biryani Masala 01 Kgs. 750.000
Chicken masala 01 Kgs. 750.000
Chat Masala 01 Kgs. 400.000
Sambar Masala 01 Kgs. 680.000
Garam Masala 01 Kgs. 753.000
Meat Masala 01 Kgs. 680.000
Pav Bhaji Masala 01 Kgs. 360.000
Chana Masala 01 Kgs. 680.000
Sandwich Masala 01 Kgs. 300.000
Pani Puri Masala 01 Kgs. 300.000
Paneer Masala 01 Kgs. 420.000
List – B (Agmark / Branded Item)
(i) Cumin seed 01 Kgs 14,480.000
(ii) Cumin seed 100 gm 2,396.000

(iii) Black Pepper Whole 01 Kgs. 3,328.000
(iv) Fenugreek 01 Kgs. 1,200.000
(v) Mustered Whole 01 Kgs. 7,333.000
(vi) Tamarind 01 Kgs 2,239.000
(vii) Asafoetida 100/200Gms. 2,309.000
4. Items not covered under Agmark : For the items not covered under Agmark you are
requested to supply items in accordance with control sample held with this office/ as per ASC
specification. These items are as under:-
List - C
(i) Garlic 01 Kgs 12,000.000
(ii) Cinnamon Stick 01 Kgs. 1,317.000
(iii) Cardamom Large 01 Kgs. 3,144.000
(iv) Cloves 01 Kgs. 2,500.000
(v) Aniseed 01 Kgs. 1,203.000
(vi) Bay leaf 01 Kgs. 447.000
(vii) Nutmeg 01 Kgs. 800.000
(viii) Poppy Seed 01 Kgs. 400.000
(ix) Coriander Whole 25 Kgs. 10,533.000
(x) Rosemary 01 Kgs. 165.000
(xi) White Til 01 Kgs. 133.000
(xii) Kashmiri Chilly (W) 01 Kgs. 495.000
(xiii) Amchur 01 Kgs. 20.000
(xiv) Ajwain 01 Kgs. 133.000
5. Tender forms can be obtained between 1400 to 1600 hrs on working days from
02 Jul 2012 to 20 Jul 2012 from the Office of The Base Victualling Yard, Dr. Homi Bhabha Road,
Near Afghan Church, Mumbai -400 001 on production of following:-
6. Demand Draft : Rs. 500.00 (Non refundable) drawn in favour of the PCDA (Navy),
Mumbai.
7. Air Tight Packing: Items are to be supplied in air tight packing in order to ensure
quality and should have ESL of at least 06 months, but for garlic which should be 3 Months.
8. Firms are requested to quote any of the following brands for items having AGMARK, ASC
Specification in list „A‟ and list „B‟:-
(a) MDH Brand
(b) Everest Brand
(c) Badshah Brand
(d) Aashirwad Brand
(e) Ramdev Brand
(f) M/s Apna Bazar
(g) Bedekar Brand
(h) Praveen Brand
(j) Kusum Brand
(k) JV Brand
(l) Tit Bit Brand

9. The tenders shall be received upto 1030 hrs on 23 Jul 2012 and opened at 1130 hrs on
same day. In case of a holiday, the tender will automatically be opened on next working day.
10. Arbitration: There may arise a situation when there is a dispute between the
purchaser and its supplier, which could not be resolved through mutual discussion. In such
circumstances, FOC-IN-C will appoint a panel of attribution, where decision will be final.
11. LD Claim: @ 0.5% per week subject to maximum of 10% of undelivered items.
12. Risk & Expense Clause: Risk & Expense purchase will be undertaken by its purchaser
in the event of the supplier failing to honour the contractual obligation within the stipulated period
at the cost and expense of supplier.
13. Security Deposit: @ 5 % of the total order value within 30 days of supply order in
favour of PCDA (N), Mumbai.
14. EMD : A sum of Rs. 3,95,100/-(Rupees Three Lakh Ninety Five Thousand
One Hundred only) be deposited as EMD in the form of FDR of Deposit Receipt of Nationalised
bank for amount as shown in the annexure drawn in favour of PCDA(N) Mumbai. The EMD will
stand forfeited contractor/firm after having drawn the application form does not participate in the
tendering process. Two photographs of individuals holding power of attorney duly attested will
required to be pasted on the General Power of Attorney by the Contractor/firm while submitting
General Power of Attorney. This is applicable even for collection of tenders.
15. You are requested to place your ink signed quotations duly sealed, in the Tender Box
located at the Ground Floor of the BV Yard complex. Your quotations should mention separately,
the basic cost of item, taxes. Octroi exemption certificate and sale tax exemption (Form „D”) will
be provided Quotations are to indicate the Tender Enquiry No., BST/CST registration number,
address, telephone number and name of the authorized signatory of the quotation. Offers should
indicate the unit price for the denomination indicated in the enquiry. Fax quotations not accepted.
Quotations not conforming to any of the above requirements will be deemed invalid and shall not
be considered for further action.
16. Payment: No advance payment will be made. Payment will be made by the
concerned contracting authority. Bank details viz. Name of Bank, Bank branch, Name & address,
Bank code, Nature of A/c (SB/ Current), Bank A/c, MICR Code may be furnished to enable „e‟
payment. The purchase will be on Credit basis and payment through Cheque/ECS shall be made
by the concerned contracting authority on submission of all relevant documents, bills etc.
17. Submission Of Samples: Tenderers are advised to bring sample of their product
for List „C‟ items to be produced before a board for inspection on 23 Jul 2012 with Technical Bid.
The board will carry out visual inspection with control samples. Tendrers whose items
recommended/approved by the board, will only be considered for participation in the tendering.
18. Delivery Schedule: The contract will be operated by the Base Victualling Officer and the
items are to be supplied within one week of placement of supply order.
19. Consignee/ Delivery Terms: The supply order shell be placed by BVO (MB)
indicating the place of dispatch (in the jurisdiction of Mumbai).
20. The Consignee has the right to increase/ Decrease the quantity by 25 %.
21. Blacklisted firms are not permitted to participate in the tendering process.
22. Validity Of Quote: The Quotes will be valid for the period of 90 days from the date of
tender opening.
23. Registration : Registration certificate of HQWNC be forwarded along with
quotation.

24. Acceptance Of Tenders: The CFA reserves the right to accept or reject all
tenders without assigning any reasons whatsoever.
Sd/---
(Rajat Kapoor)
Commander
Base Victualling Officer

PAN No._________ IAFZ -2121
SUPPLY OF CONDIMENTS AND GARAM MASALA AT BASE VICTUALLING YARD
COLABA, MUMBAI (DURING 2012-13 )
THE SCHEDULE (Referred to the Tender I.A.F.Z – 2120)
Earnest Money : Rs. 3,95,100.00 (Rupees Three Lakh Ninety Five Thousand one
Hundred only)
Period of the contract : For One Year (2012-13)
Tender opening Date : 1130 HRS ON 23 JUL 2012
SPECIAL CONDITIONS GOVERNING THIS CONTRACT ARE ATTACHED MARKED
1. Specification and conditions not shown in the tender should be shown at the end of this
form, or if the space left available does not admit of this, on as attached statement.
2. The quantities shown below as “Approximate requirement” are only given as a rough
guide. Plus/Minus upto 25% variation over “Approximate Requirements” will be accepted and no
claim for compensation will be made or entertained for the same. All indents must be complied
with at the contract rates whether the quantities demanded therein be within or in excess of the
“Approximate Requirements”.
3. Each item will be considered as independent and separate item to arrive at L-1 in
tendering
4. Column (1) to (4) below are to be filled is by the Officer calling for tenders before he issues
the forms to tenderers. The quantities to be shown under column (4) must be multiples of the units
entered respectively under column
CONDIMENTS/ GARAM MASALA WITH ‘AGMARK/ BRANDED
Sl.
No.
Item Packing Approximate
requirement
(in Kgs.)
Rates Tendered For
Delivery at Supply Depots
Clearly Mention Brand
Name as per Para 8 of
Tender Enquiry for List A
and B
List- A (Agmark / Branded Item)
(i) Chilly Powder 01 Kgs. 28,731.000
(ii) Chilly Powder 100 Gms. 3,597.000
(iii) Turmeric Powder 01 Kgs. 23,467.000
(iv) Turmeric Powder 100 Gms. 3,363.000
(v) Coriander Powder 01 Kgs. 7,467.000
(vi) Coriander Powder 100 Gms. 2,313.000
(vii)
Pre mix curry powder (Total
Qty – 6073.000 Kgs)
Biryani Masala 01 Kgs. 750.000
Chicken masala 01 Kgs. 750.000
Chat Masala 01 Kgs. 400.000
Rates
per Kgs
(in figure)
Rates per
Kgs
(in word)

Sambar Masala 01 Kgs. 680.000
Garam Masala 01 Kgs. 753.000
Meat Masala 01 Kgs. 680.000
Pav Bhaji Masala 01 Kgs. 360.000
Chana Masala 01 Kgs. 680.000
Sandwich Masala 01 Kgs. 300.000
Pani Puri Masala 01 Kgs. 300.000
Paneer Masala 01 Kgs. 420.000
List – B (Agmark/ Branded Item)
(i) Cumin seed 01 Kgs 14,480.000
(ii) Cumin seed 100 gm 2,396.000
(iii) Black Pepper Whole 01 Kgs. 3,328.000
(iv) Fenugreek 01 Kgs. 1,200.000
(v) Mustered Whole 01 Kgs. 7,333.000
(vi) Tamarind 01 Kgs 2,239.000
(vii) Asafotida 100/200Gm
s.
List – C
2,309.000
(i) Garlic 01 Kgs 12,000.000
(ii) Cinnamon Stick 01 Kgs. 1,317.000
(iii) Cardamom Large 01 Kgs. 3,144.000
(iv) Cloves 01 Kgs. 2,500.000
(v) Aniseed 01 Kgs. 1,203.000
(vi) Bay leaf 01 Kgs. 447.000
(vii) Nutmeg 01 Kgs. 800.000
(viii) Poppy Seed 01 Kgs. 400.000
(ix) Coriander Whole 25 Kgs. 10,533.000
(x) Rosemary 01 Kgs. 165.000
(xi) White Til 01 Kgs. 133.000
(xii) Kashmiri Chilly (W) 01 Kgs. 495.000
(xiii) Amchur 01 Kgs. 20.000
(xiv) Ajwain 01 Kgs. 133.000
5. I/We agree that substitutes for contracted articles as hereto above provided for may be
purchase, procured or supplied from existing Govt. stocks at my/our risk and expense in
accordance with the provisions of Clause 7(ii) of I.A.F.Z.-2120, attached hereto.
Station……………
(Name……………………….)
Dated Day of 2012 (Address…………………
(Signature of Tenderers)
Witness
(Occupation…………………