naval dockyard, mumbai - Irfc-nausena.nic.in

Tele: 0222275 2066 

Fax: 0222266 6985 

Email:incodndmb@gmail.com 

Reply should be addressed to 

Naval Dockyard 

The Admiral Superintendent 

Shahid Bhagat Singh Road 

(For DGM Commercial) Mumbai – 400 023 

Quoting DYT/INCOD/1213/106(a)/PLYCM/ 

MADHURREFIT/420 02 Feb 2013 

RFP FOR OFFLOADING REFIT OF FC MADHUR ON TURNKEY BASIS 

INSTRUCTIONS TO BIDDERS 

1. Quotations in sealed cover are invited for Refit of Ferry craft Madhur. 

2. General Information about the tender: 

(a) Tender reference No DYT/INCOD/1213/106(a)/PLYCM/ 

MADHURREFIT/420 

(b) Last date and time for receipt of tenders 04 Mar 2013/ 1200 Hrs 

(c) Date and Time for opening of tenders: 04 Mar 2013/ 1400 Hrs 

(d) Place of opening of tenders Tiger Gate, Naval Dockyard, Mumbai 

(e) PreBid Conference on 25 Feb 2013, 1000 hrs. at SMYCM Office, 

Tel No. 22752186, 22751576, 

(The details of personnel attending is to be 

intimated one day prior to the prebid meeting) 

(f) For clarification contact as follows: 

Clarification on Technical matters/Scope of 

Work 


(for SMYCM) 


Mumbai 400023 

Senior Manager (YCM) 

Tele: 022 22752186, 22751576, 

Fax: 022 22660394 

Clarification on Commercial matters/Terms of 

Contract 


(for SMCOM) 


Mumbai 400023 

Senior Manager (Commercial) 

Tele: 022 22752066/ 1476/ 1327 

Fax: 022 22666985 

3. The tender shall be submitted in single stage two bid system, the Technical and 

Commercial bids. The following enclosures are forwarded along with this enquiry to assist you in 

preparing your technical and commercial offer : 

(a) Index of Tender Document – Enclosure I 

(b) Schedule of Requirements – Enclosure II 

DYT/INCOD/1213/106(a)/PLYCM/MADHURREFIT/420 

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(c) Standard Conditions of Contract Enclosure III 

(d) Guidelines for Preparation of Technical Bid Enclosure IV 

(e) Guidelines for Preparation of Commercial Bid Enclosure V 

(f) Summary Sheet for Costing Enclosure VI 

(g) EMD format Enclosure VII 

4. Quotation shall remain valid up to 180 days from the date of opening of Technical Bid. 

Submission/Opening of Tenders 

5. PLEASE QUOTE OUR RFP NO AND DATE OF TENDER OPENING ON SEALED COVER. 

FAILURE TO DO SO WILL RENDER YOUR OFFER INVALID. 

6. The Technical and Commercial bids are to be submitted in two separate sealed envelopes, 

duly marked as “Technical Bid for RFP No. DYT/INCOD/1213/106(a)/PLYCM/MADHURREFIT/420 

dated 02 Feb 2013” and Commercial Bid for RFP No. DYT/INCOD/1213/106(a)/PLYCM/MADHUR 

REFIT/420 dated 02 Feb 2013”. The quotes are to be superscribed with your firm’s name, address, 

and official seal and ink signed by an authorised representative of the Tenderer. Sealed Bids addressed 

to “The Admiral Superintendent (For DGM Commercial), Naval Dockyard, Mumbai– 400 023” 

should be dropped in tender box Marked as “TENDER BOX NO. INCOD” located at Tiger Gate, Naval 

Dockyard, Mumbai, or to be sent by registered post so as to reach this office by 1200 hrs on 04 Mar 

2013. No responsibility will be taken for postal delay or nondelivery/nonreceipt of tender documents. 

7. Sealed quotations will be opened by a committee on due date and time. Your authorised 

representative from the Company can attend the tender opening. If due to any exigency, the due date 

for opening of tenders is declared as closed holiday, in such cases, the tenders will be opened on next 

working day at the same time or any other day/time as intimated by the customer. The date of opening 

of Commercial Bid will be intimated after acceptance of Technical Bids. 

8. Tenders sent by FAX / Hand written. 

(a) Tenders found in sealed box marked INCOD at Tiger Gate will only be considered. To 

avoid any complications with regard to Late Receipt/Nonreceipt of Tenders, it may please be 

noted that responsibility rests with the tenderer to ensure that tenders reach this office before 

due date. Late quotes will be rejected outright. Tenders sent by FAX will not be considered. 

(b) 

Hand written Bids will not be considered and will be rejected outright. 

9. In case your firm is not willing to quote due to any reasons, your regret should be sent well 

before the due date, failing which your firm can be delisted from the Contractor’s list. 

10. Payment of Cost of Tender (OTE cases). A sum of Rs. 250/ (Rupees Two Hundred 

Fifty only) is to be enclosed in the form of a DD payable to the “PCDA, Navy, Mumbai” as cost of the 

tender document This amount is not refundable. Bids that are received without this amount will be 

disqualified. Cost of Tender is exempted for MSMEs (Micro Small and Medium Enterprises) registered 

with NSIC under its single point registration scheme in accordance with Para 2.5.2 of DPM 09. Please 

note that a firm registered with ND(MB) or any other defence organization is not exempted unless it 

meets above criterion. 

11. Commercial offers will be opened only of those firms, who’s Technical Offers have been found 

suitable after technical evaluation. Further negotiations will be made only with the lowest bidder (L1) as 

determined by the committee. The date, time and venue fixed for this purpose will be intimated 

separately. 


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12. Earnest Money Deposit. The bidders are to furnish EMD for a sum of Rs. 2,40,000/ (Rupees 

Two Lakhs Forty Thousands Only) in the name of “PCDA, Navy, Mumbai” with a validity of 45 days 

beyond the final bid validity period, in the form of an Account Payee Demand Draft or Banker’s Cheque 

(including IDBI Bank) or Bank Guarantee as per Form DPM13 (Enclosure VII to RFP) from any of the 

public sector banks or a private sector bank authorized to conduct government business viz. Axis / 

ICICI / HDFC Banks only, will be acceptable. EMDs from any other bank (including Coop & 

Scheduled Banks) will not be accepted and bids will be liable for disqualification. EMD is not 

required to be submitted by those Bidders who are registered with Naval Dockyard (Mumbai 

)/NSIC/Central Purchase Organisations for the same item/range of products/goods or services. 

These firms must however submit a valid registration certificate with the ‘T’ bid, failing which their offers 

will be rejected. 

Evaluation Criteria 

13. (a) The bidder is to quote for all the sections/subsections mentioned in the SOW/SOR 

(Mode of Quotation) placed at Annexure 2 to Encl II to RFP. Any omissions/deviations to the 

SOR are to be recorded in the Record of Deviations and submitted along with the ‘T’ Bid. 

CUSTOMER reserves the right to determine the qualification of a firm on this account. The 

bidder, while preparing Qbid, is to strictly adhere to Mode of Quotation (MOQ) format. No 

deviation from the MOQ format is permitted. Bidder is to avoid making any changes to the 

MOQ format and in case of any discrepancy, seek clarification during the prebid meeting. Nonadherence 

to this format may result in disqualification of the bidder. No Serial number in the 

Mode of Quotation is to be left blank. Vendors are to mandatorily enter itemized cost for every 

Serial number in the Mode of Quotation, for both services and material. In case a particular 

serial number is not being quoted for, a zero (0) should be put against each column in both unit 

and total cost. In the absence of the zero (0), the highest value quoted by a bidder will be 

loaded against any Serial number left blank. 

(b) Following documents are required to be submitted by vendors not registered with Naval 

Dockyard, Mumbai along with the Technical Bid, which will be referred to as part of the 

evaluation process: 

(i) State Sales Tax Certificate 

(ii) Central Sales Tax Certificate 

(iii) Incorporation Certificate/Shop & Establishment Certificate 

(iv) Bank Solvency Certificate (Taken within last one year) 

(v) Valid Financial rating Certificate from M/s CRISIL/SMERA/D&B or any organization 

of similar repute 

(vi) Partnership deed, if any. 

(vii) Purchase Order Copies (Latest) 

(viii) Copy of last three years Balance Sheet attested by C. A.” 

(c) Registration with the Yard. The L1 bidder will have to obtain a temporary registration 

from Quality Assurance Department of ND(MB), if not already registered for the same 

item/range of products/goods or services. Work order will be placed on the L1 bidder only after 

temporary registration formalities have been completed. 

Finalising of L1 Firm 


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14. The L1 firm will be decided on sum total of services, repair charges, cost of spares, 

applicable taxes (excluding Service tax) and duties (including exemptions sought/granted) but 

exclusive of Octroi/Entry Tax. Foreign Exchange content if any is to be clearly specified along 

with the specific items on which customs duty would be applicable alongwith the applicable 

rates of customs duty. Customs duty exemption certificate will be issued only if the above 

mentioned particulars are provided unambiguously; else the bid will be summarily rejected. 

Master list of spares requiring customs duty exemption is to be provided separately with the 

quotation indicating cost and applicable customs duty. A period of ten working days is required 

to process requests for Customs duty exemption certificate subsequent to receipt of Airway 

Bill of Materials. 

15. Payment Terms. The Payment Terms for the Contract Price shall be as follows: 

Sl.No. Activity Stage Payment 

Definition 

1 1. 25% on completion of version I of dry docking, 

provided all u/w steel renewal except for Ver I dock block 

areas is completed with WCC signed by MYCM and 

MYC&R. 

2. 25% on completion of Version II of dry docking, with 

WCC signed by MYCM and MYC&R. 

3. 50% On completion of sea trials and all DLs and paint 

manufacturers performance guarantee for underwater 

and internal paint scheme along with purchase voucher 

of paint to be submitted to user department WCC duly 

signed by MYCM., 

duly certified by user manager. 

Standard Conditions of Contract (SCOC) 

16. (a) Firm shall be required to accept the SCOC. A Contract will be signed between the Contract 

Operating Authority, Integrated Commercial Department (INCOD), Naval Dockyard, 

Mumbai and the shipyard/firm incorporating the SCOC at Enclosure III of this RFP, which will 

form an integral part of the Contract. 

(b) The firms requested to furnish complete details in Tbid sought in Enclosure IV of RFP, if 

the same is not indicated the bid will be disqualified. 

PreBid Conference 

17. The SOR (Enclosure II) and SCOC (Enclosure III) should be carefully considered while 

preparing the bids. All clarifications are to be resolved in the PreBid Conference on 25 Feb 2013, 1000 

hrs. at SMYCM Office, Tel No. 22752186, 22751576, prior submission of bids. No revision of 

Commercial Bid would normally be permitted after opening of the Technical Bid. 

(Note: The detail of personnel attending the prebid meeting is to be intimated to the User Manager at 

least one day prior to the prebid meeting.) 

Commercial Bid 


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18. (a) The Commercial bid is to be submitted strictly in accordance with Enclosure V to this 

tender enquiry and in format given under “Mode of Quotation” indicated at Annexure 2 to Encl – 

II to RFP. This format is to be strictly adhered to for submission of commercial bid. Non 

compliance could result in disqualification of the firm. The Commercial bid once opened, 

will not be subjected to unilateral revision by the firm, unless the firm is called for price 

negotiations specifically and asked to justify the rates. (Total Nos of pages in the Qbid are 

to be mentioned on the first page of the Qbid. Further each page to be numbered. For 

example if there are 20 pages in Q bid, first page to be numbered as 1/20 and last page 

to be numbered as 20/20.) 

(b) Foreign Exchange Content. Foreign Exchange content, if any, is to be clearly 

specified along with the specific items on which customs duty would be applicable 

clearly indicating the rates of customs duty applicable. In the absence of complete 

unambiguous details, following actions will be taken: 

(i) Loading custom duty at the rate of 25% on entire material cost, when 

‘Foreign Exchange’ content is not specified in the Q bid. 

(ii) Loading custom duty at the rate of 25% when applicable rate of customs 

duty is not specified in Q bid. 

(iii) Further, customs duty exemption certificate will be issued only if the 

above mentioned particulars are provided unambiguously. 

(c) Exemption Certificates. All bidders are to specify the list of items for which 

Customs/ Excise/ Octroi exemption certificates are sought. The list is to be forwarded alongwith 

the T bid for evaluation by the TEC. Exemption certificates if sought by the firms will be issued 

only for the list of items specified in the T Bid of the firm in the following format: 

(i) 

For Issue of Customs Duty Exemption 

S No Description Part No Qty 

(ii) 

For Issue of Excise Duty Exemption 


(iii) 

For Issue of Octroi Duty Exemption 


19. Service Tax. Government of India, Ministry of Finance (Department of Revenue) 

Notification No. 12/2012 – ‘Service Tax’, dated 17 Mar 2012 exempts ‘Service tax’ for repair of 

ships or boats or vessels belonging to the Government of India. Therefore the firms are 

requested not to quote for service tax. 

Conditions under which this RFP is issued 


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20. This RFP is being issued with no financial commitment and Customer reserves the right to 

change or vary any part thereof at any stage. The Customer reserves the right to reject any or all of the 

offers without assigning any reason whatsoever. The Customer also reserves the right to withdraw the 

RFP should it be so necessary at any stage. Successful bidders will have to be registered with Naval 

Dockyard Mumbai prior to opening of Q bids/ finalization of order. 

21. Please acknowledge receipt. 

Thanking you, 

Yours faithfully, 

Sd/ 

(Praphull Lal) 

Commander 

Sr. Manager Commercial 

for Admiral Superintendent 

Enclosure I of RFP 

Index of Tender Document 

1 Enclosure I of RFP 

2 Enclosure II of RFP 

Annexure 1 : Particulars of Vessel/Asset on which work 

is required to be carried out 

Annexure 2 : Quantified Work Package 

Annexure 3 : Quality Inspection Schedules/QAP 

3 Enclosure III of RFP 

ARTICLE 1 DEFINITION AND ABBREVIATION 

ARTICLE 2 EFFECTIVE DATE AND OPERATION OF 

CONTRACT 

ARTICLE 3 SCOPE OF CONTRACT 

ARTICLE 4 CONTRACT PRICE AND TERMS OF 

PAYMENT 

ARTICLE 5 TAXES AND DUTIES 

ARTICLE 6 ADVANCE BANK GUARANTEE 

ARTICLE 7 PERFORMANCE BOND 

ARTICLE 8 DURATION AND DELIVERY 

ARTICLE 9 LIQUIDATED DAMAGES 

ARTICLE 10 RISK AND EXPENSE CLAUSE 


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ARTICLE 11 QUALITY AND INSPECTION 

ARTICLE 12 WARRANTY & WARRANTY BOND 

ARTICLE 13 GENERAL TERMS AND CONDITIONS 

ARTICLE 14 INDEMNITY & INSURANCE 

ARTICLE 15 SECURITY 

ARTICLE 16 FORCE MAJEURE 

ARTICLE 17 TERMINATION OF CONTRACT 

ARTICLE 18 LAW 

ARTICLE 19 ARBITRATION 

ARTICLE 20 PENALTY FOR USE OF UNDUE 

INFLUENCE 

ARTICLE 21 AGENTS/AGENCY COMMISSION 

ARTICLE 22 ACCESS TO BOOKS OF ACCOUNT 

ARTICLE 23 NON DISCLOSURE OF CONTRACT 

DOCUMENTS 

ARTICLE 24 NOTICES 

ARTICLE 25 AMENDMENTS 

ARTICLE 26 FREE SERVICES BY NAVY 

ARTICLE 27 NOTICES & COMMUNICATIONS 

ARTICLE 28 INTERPRETATION 

ARTICLE 29 ENVIRONMENTAL POLICY 

ARTICLE 30 LABOUR REGULATIONS 

ARTICLE 31 REMOVAL OF METAL SCRAP & 

DEBRIS 

ARTICLE 32 SIGNATURE AND WITNESSING BY 

PARTIES 

ANNEX 1 : FORMAT OF CERTIFICATE OF 

ACCEPTANCE 

ANNEX 2 : SCOPE OF WORK (DEFECT LIST WITH 

ITEMISED COST) 

ANNEX 3 : FORMAT OF PROMULGATING CHANGE 

IN SCOPE OF WORK 

ANNEX 4 : BREAKDOWN OF CONTRACT PRICE 

ANNEX 5 : FORMAT OF WORK COMPLETION 

CERTIFICATE 

ANNEX 6 : FORMAT FOR COMPLETION OF 

HANDING OVERALL DATA BY CONTRACTOR 

RELATED TO WORK 

4 Enclosure IV of RFP : GUIDELINES FOR 

PREPARATION OF TECHNICAL BID 

5 Enclosure V of RFP : GUIDELINES FOR 

PREPARATION OF COMMERCIAL BID 

6 Enclosure VI of RFP : SUMMAYY SHEET FOR 


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COSTING / QUOTATION 

7 Enclosure VII of RFP : EMD Bank Guarantee format 

SCHEDULE OF REQUIREMENTS (SOR) 

Enclosure II of RFP 

(Note: The Schedule of Requirements is a technical document and specific 

to the Project/ Service and is part of the RFP) 

Annexure 1 Particulars of Vessel/Asset on which work is required to be carried out. 

Annexure 2 Quantified Work Package (comprehensive scope of work that contains breakup 

of individual jobs to be completed including survey, dismantling and inspection, routines 

and repair to be carried out, consequent repair, trials and comprehensive list of services 

required such as dry docking, berthing, jetty services (electricity, accommodation, phone, 

fresh water, fire main), cranes facilities, tugs and pilot charges. 

Annexure 3 Quality Inspection Schedules/QAP (minimum and essential parameters that are 

required to be achieved for the scope of work to be deemed as satisfactorily completed). 

Note : Vendor should prepare a working level QAP based on actual SOW and 

submit to MQC for approval within 10 days of placement of order. 


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9/127

(Annexure 1 to Encl – II to 

RFP DYT/INCOD/1213/106(a)/PLYCM/MADHURREFIT/420 

Dated 02 Feb 13) 

SCHEDULE OF REQUIREMENTS (SOR) 

REFIT OF FERRY CRAFTMADHUR 

Sl Description Remarks of Indenter 

1 Department initiating the SOC MYCM 

2 Name of the item(s)/services being procured Normal Refit 

3 Summary of case for procurement 

a Name of ship/equipment Ferry craft Madhur 

b Broad purpose of items/services being procured As per yard policy, planned 

maintenance/refit of yard craft 

is required to be undertaken 

through offloading/RCs to 

obviate overloading on various 

centres of dockyard. Due to 

capacity constraints of the yard, 

it is proposed to offload the refit 

of FC Madhur to the trade on 

open tender basis. 

c Location where work is to be undertaken Ferry Craft Madhur. 

d Type of Work Refit of Ferry craft Madhur 

e Start Date of Work On date of commencement of 

phase – I docking 

f Estimated Duration of Work 20 Weeks including 

mobilization time. 

g Earnest Money Deposit Rs 2,40,000 

h Test Specification : In accordance to that specified 

in drawings / QAP / repair 

manuals 

j Technical Acceptance Criteria : In accordance to that specified 

in drawings / QAP / repair 

manuals 

k Acceptance Agency Inspection notes to be issued 

by MQC based on acceptance. 

WCC to be issued by MYCM. 

l Inspection stages In accordance to that specified 

in QAP placed at Annexure 3 to 

EnclII to RFP. 

m Ability to give support at country wide locations 

(required/not required). If required locations to be 

NA 

n 

indicated. 

Past experience in undertaking (required/not 

required) 


The firm should have carried 

out a refit/major repairs in engg 

10/127

p 

q 

Similar jobs in marine field 

Similar jobs 

Details of Dockyard facilities that will be made 

available to the Contractor (such as crane, 

electricity, compressed air, crane) 

Note for user department: 

1. Details of services that will be provided 

need to be elaborated. 

2. Necessary confirmation from the concerned 

department providing the service that the 

same will be made available needs to be 

placed on file. 

Suggested stages of completion and terms of 

payment 

and hull of a craft of minimum 

200 tons displacement. 

Crane, electricity, compressed 

air will be provided by 

dockyard. 

1. 25% on completion of 

version I of dry docking, 

provided all u/w steel renewal 

except for Ver I dock block 

areas is completed with WCC 

signed by MYCM and MYC&R. 

2. 25% on completion of 

Version II of dry docking, with 

WCC signed by MYCM and 

MYC&R. 

r 

List of Specifications/drawings, as applicable 

(Specifications and drawings to be attached if 

applicable) 

s Technical details with technical parameters NA 

3. 50% On completion of 

sea trials and all DLs and paint 

manufacturers performance 

guarantee for underwater and 

internal paint scheme along 

with purchase voucher of paint 

to be submitted to user 

department WCC duly signed 

by MYCM. 

NA 

t Requirement of training/onjob training NO 

U Requirement of installation / commissioning Yes 

V Requirement of Factory Acceptance Trials (FAT), 

Harbor Acceptance Trails (HAT) and Sea 

Acceptance Trials (SAT) 

Yes, Harbors Acceptance and 

Sea Acceptance Trials (HATs 

AND SATS) 

W List of Technical documentation to be provided by NA 

the vendor 


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X Nature of assistance required after completion of NA 

warranty 

Y Requirement of presite/equipment inspection NA 

Z Any other details, as considered necessary The following additional 

qualification criteria requirement 

will be applicable : 

1. The firm is to have a 

industrial base/ manufacturing 

facility of its own within the 

municipal limits of Mumbai, Navi 

Mumbai and Thane. 

2. The Shipyard / firm should 

possess a valid ISO 9001:2000 

certification for 

manufacturing/repair processes. A 

copy of same is to be attached as 

part of Tbid. 

3. The firm should have carried 

out a refit/major repairs in engg, 

electrical and hull of a craft of 

minimum 200 tons displacement 

aa 

. 

bb 

. 

cc. 

Disposal of Scrap/Debris to be responsibility of 

Vendor (Yes/No). If yes indicate where and how 

the scrap/debris is to be disposed. 

Indicate who will be the owner scrap/debris 

Is degutting and regutting the responsibility of 

vendor (Yes/NO). If yes indicate the details of 

items (such as cables/pipes etc to be degutted/regutted) 

Yes. Scrap items to be 

disposed / dumped at the spot 

indicated by the yard. All scrap 

except for metal scrap will be 

the liability of the vendor. 

ND(MB) 

Yes. 


12/127


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RFP 




SOW/SOR (MODE OF QUOTATION) 

(To be strictly adhered to. Nonadherence to this format may result in disqualification) 

(A) Steel plate IS 2062 Grade ‘B’ 

SL Description 

No. 

1 Under water and above water 

shell plate (Keel, port & stbd) 

2 Under water and above water 

shell plate (Port , stbd and 

transom) 

3 Qtr deck and foxle 

deck/bullwork plating 

STEEL RENEWAL ESTIMATE : FC MADHUR 

Sq. Mtr. 

Area 

renewal 

Thickness 

Approx 

Tonnage 

140 8 mm 8.79 Yard 

125 6 mm 5.89 Yard 

Supply 

30 8 mm 1.88 Yard 

Supply 

Unit Rate in (Rs) Total Rate in (Rs) Total 

Mat + 

Ser 

Mat Ser Mat Ser 

in (Rs 

) 

Yard 

Supply 

Supply 

Yard 

Supply 

Yard 

Supply 

4 Decks, bulkheads, internal 

compartments, 

superstructure, bullwork 

plating 

150 6 mm 7.07 Yard 

Supply 

Yard 

Supply 

5 Tanks plating 30 6 mm 1.41 Yard 

Supply 

Yard 

Supply 

6 Deck strips quarter and foxle 

deck (10’x1.5”x 6mm) 

6 mm 0.30 Yard 

Supply 

Yard 

Supply 

7 Bottom frame fabricated and 70 8 mm 4.4 Yard Yard 

DYT/INCOD/1213/106(a)/PLYCM/MADHURREFIT/420 14/127

fender securing brackets Supply Supply 

8 Pits buildup 1 cm x 1 cm 200 nos 

Total tonnage 29.74 

Total tonnage rounded off 30 Tons 

(C) Structural Stiffeners IS 2062 grade ‘A’ (Contractor Supply) 

Sl 

No. 

Description Size Approx 

Quantity 

1 Side plating transverse angle 50x50x6 200 R/Mtr. 

mm 

2 Deck head and transverse 80x80x8 150 R/mtr 

frame angle 

mm 

3 Bull work coming GI pipe & G/R 30 mm OD 50 R/Mtr 

Unit Rate in (Rs) Total Rate in (Rs) Total Mat + 

Ser in (Rs) 

Material Ser Mat Ser 

4 Foundations angle 75x75x10 

mm 

40 R/Mtr 

5 GI pipe for Guard rail shoes 75 MM OD 8 Mtr. 

NOTE: 

Steel plates and welding electrodes will be yard supply. Actual quantity of steel renewal will be 

indicated post hull survey by FAB department. Payment will be made on actual quantity of steel renewed. 


DEFECT LIST 

DL NO 

H10001 

DESCRIPTION 

04 first aid boxes of Material GI Size 50 CmX 50 Cm X 

100 Cm with four racks and locking arrangement to be 

manufactured and fitted. 

(a) 16 in no MKI sacrificial anodes on under water hull 

to be renewed. 

Qty 

04 Nos 

16 Nos 

Unit Rate in (Rs) Total Rate in (Rs) Total 

Material Services Material Services Materia 

l + 

Service 

s in 

(Rs) 

H10002 

(b) 04 in no MKIII sacrificial anodes on under water hull 

to be renewed. 

04 Nos 

NOTE: Sacrificial Anode should conform to NCD 

3906 /3907 and to be procured from IHQ (MOD)/Navy 

approved sources. 

H10003 04 sets of draught marks to be renewed and painted. 04 Sets 

Remove anchor winch and carry out overhaul, renew Lumpsum 

MS foundation, winch side plates, brake liners and both 

H10004 

winch operating handles, overhaul winch, related 

gearbox and winch motor. Prove winch. 

Remove/disconnect two in no anchors /shackles/ Lumpsum 

associated fittings from chain cable. Chip / clean 

H10005 prepare for survey and paint as per approved paint 

scheme post survey by FAB department. Connect up on 

completion. 

H10006 06 MS racks of size – 15 ft x 3.5 ft x 7 ft in fwd and aft 06 Nos 


store corroded/broken. To be renewed. 

MS angle bar foundation for securing chequered plates Lumpsum 

in crew mess and engine room and stores corroded / 

H10007 

broken. To be renewed. Size of angle bar 3" x 3". 

Approx length – 80 m. 

15 nos deck drains with brass strainers corroded / 15 Nos 

H10008 thinned / holed along with securing clips corroded / 

thinned / broken. To be renewed. Mat – CuNi. Size – 3". 

06 nos GI fire hose boxes of size 2 ft x 2 ft x 20 cm with 06 Nos 

H10009 glass in front, hinges and locking arrangement corroded 

/ thinned / broken. To be renewed. 

01 flag locker along with foundations and having 90 01 Nos 

H10010 racks on 02 deck corroded / broken. To be renewed. 

Mat – GI. Approx size – 140 x 130 cm Depth: 30 cms 

01 MS stand of stern light corroded/broken. To be 01 nos 

H10011 

renewed. Dimension (Length 7 feet / dia 03 inches). 

01 Ladder leading from 01 deck to 02 deck with 06 01 Nos 

H10012 rungs corroded, thinned and holed. To be renewed. mat 

– MS Dimension: 06 feet by 3 feet. 

02 In No MS angle bar Ladders Broken. To Be 02 Nos 

Renewed. Mat – MS angle bar of 2 inch x 2 inch, length 

H10013 

– 22 ft and 50 cm wide and rungs placed at 01 foot 

distance. 

H10014 (a) Shipside and deckhead of passenger lounge to be 200 Sq m 

covered with 3 mm MPL sheets and moulded beading. 

To be renewed. Shade – Teak wood. Total size of 

passenger lounge Length – 20 m, Breadth 7m, Height – 

2m. 

(b) Wooded partition with sunmica sheets for officers 14 Sq m 


section Broken / perished. To be renewed with 2mm 

stainless steel partition with 2" SS pipe framing. 

Partition size – Breadth – 7m, Height – 2m. 

Wheel house sides and deckhead covered with 60 Sq m 

formica /MPL sheets and wooden beading broken / 

H10015 

perished. To be renewed. Size of wheel house Length 

5m, Breadth – 4m, Height – 2m. Shade Teak wood 

Hand support rails on deckhead of passenger lounge 80 mtr 

broken. To be renewed and replaced with Stainless 

H10016 

Steel railing and hand grips of heavy duty plastic (100 

nos). Total length of railing – 80m. 

Bulwark of foxle and quarter deck with stiffeners 15 Sq m 

H10017 corroded, thinned and bent. To be renewed. Mat – MS. 

Length – 15m, Height – 1m. 

(a) Stainless steel paneling in galley broken / perished. 35 Sq m 

To be renewed. Size of galley 3m x 2m x 3m. 

H10018 

(b) 01 Stainless steel Wash basin in galley perished. 01 nos 

To be renewed. 

3 mm MPL sheets Paneling and moulded beading on 56 Sq m 

sides and deck head in master cabin and chief cabin 

H10019 

perished. To be renewed. Size of Master cabin 4m x 3m 

x 2m. Size of Chief cabin 2m x 2m x 3m 

Ventilation trunking in crew mess, chief cabin, wheel 15mtrs 

house, master cabin, engine room and galley corroded / 

H10020 broken including punkha lower. To be renewed. Approx 

size – Length 15 mtrs, 25cm x 25cm. Mat – 2mm GI 

sheet 

H10021 Two status boards of white sunmica sheet and 02 Nos 

Stainless steel framing broken / perished. To be 


enewed. Size – 3ft 6 in x 3 ft 

(a)07 fixed glass windows of wheel house 

07 Nos 

cracked/defective and become partially opaque. 07 to 

H10022 

be renewed Approx size – 70 X 70 cm (each). 

Toughened shatter proof glass 

(b) 02 fixed glass windows of wheel house 

02 Nos 

cracked/defective and become partially opaque. 02 to 

be replaced with sliding windows. Approx size – 70 X 70 

cm (each). Toughened shatter proof glass 

(a)09 curtain rods of length 01 mtrs each broken to be 09 Nos 

renewed 

H10023 (b) Curtains of fire retardant material in wheel house 09 Nos 

broken / torn. To be renewed. Size of each window – 

70cm X 70 cm (each) 

Followings doors and hatches to be repaired: 

06 Nos 

(a) 06 nos. W/T doors along with rubber beading and 08 

clips each and 04 nos. To be repaired and chalk tested. 

H10024 Size of W/T doors – 125 X 65 cm. 

(b) 04 nos. W/T hatches with rubber beading and 04 04 Nos 

clips broken /defective. To be repaired and chalk tested. 

Size of W/T hatches – 80 X 80 cm 

Syncolite / PVC tiles deck covering of wheelhouse 16 Sq m 

perished. To be removed and covered with deck 

H10025 

covering of IHQ MoD(N) / DNA approved variety. To 

conform to NCD 3717. Approx area 16 Sq m. 

03 sliding windows with glass of masters cabin bent and 03 Nos 

H10026 defective. To be renewed along with rubber beading. 

Mat – SS. Size – 70 X 70 cm. 


Syncolite / PVC tiles deck covering on deck of masters 12 Sq m 

cabin to broken / perished. To be renewed with deck 

H10027 

covering of IHQ MoD(N) / DNA approved variety. To 

conform to NCD 3717. Approx area 12 Sq m. 

(a) Pipelines of 02 fresh water tanks on 01 deck 10 Meter 

corroded, thinned and perished. To be renewed. Dia 2" 

dia Mat – CuNi. Approx length – 10 m. 

H10028 

(b) 04 valves of 2" dia in the system line on fresh water 04 Nos 

tank on 01 deck jammed / broken. To be 

repaired/overhauled. 

08 mushroom heads on upper deck along with wheel, 08 nos 

H10029 flap and spindle arrangement defective / perished. To 

be overhauled/repaired. 

20 chairs of GRP, mounted on MS frames to be 20 Nos 

replaced on 01 deck, with heavyduty pure stainless 

H10030 steel perforated chairs with high back rest and welded 

in place. Frames to be of SS. All chairs to be bolted to 

the frames. 

150 chairs in passenger lounge to be replaced with 150 Nos 

heavyduty pure stainless steel perforated chairs with 

H10031 

high back rest and welded in place. Frames to be of SS. 

All chairs to be bolted to the frames. 

One table of MS on 01 deck to be replaced with SS 01 Nos 

H10032 

table and welded. Approx size – 2 ft x 4 ft 

04 wooden craft name boards broken / perished. To be 04 Nos 

renewed with metallic craft board fitted with perspex 

H10033 

sheet with craft name in Hindi & English. Approx size – 

4 ft x 5 ft 

H10034 (a) Green GRP sheets of 03 mm thickness on metallic 506 SqFt 


structure on 01 deck broken / perished. To be renewed. 

Approx size of structure – 22 ft x 23 ft. 

(b)MS stanchions for GRP sheets with 10 longitudinal Lumpsum 

frame 07 no beams and 180 J bolts of 2" dia corroded / 

perished. To be renewed. Approx length 40 m. 

MS guard rails with stanchions on 01 deck, foxle and Lumpsum 

H10035 quarter deck corroded, thinned and perished. To be 

renewed. Size 1" Approx length 100 m, 2" – 50 m. 

MS stanchions for holding canvas covers over two Lumpsum 

openings leading to 01 deck corroded / perished. To be 

H10036 

renewed. Size – 3/4" – 1/2" GI pipes. Approx length – 

3/4" – 10m and 1/2" 10 m. 

PVC coated nylon fabric canvas covering for 02 hatch Lumpsum 

openings leading to 01 deck perished. To be renewed. 

H10037 

Mat – PVC coated nylon cloth. Approx size – 2m x 2m x 

1m each. 

02 sliding windows with glass on front side of passenger 02 Nos 

lounge defective/perished. To be renewed with heavy 

duty stainless steel windows and toughened glass. 

Size – 70 X 70 cm. 

H10038 

04 fixed windows with glass on aft side of passenger 04 Nos 

lounge defective/perished. To be renewed with heavy 

duty stainless steel windows and toughened glass. 

Size – 70 X 70 cm. 

H10039 24 in nos window openings in passenger lounge on 24 Nos 

either sides (windows) broken / defective to be replaced 

with heavy duty stainless steel sliding windows and 

toughened glass. Size – 60 cm x 50 cm. One curtain 

rod with brackets on each window to be provided and 


H10040 

curtains of FR material to be provided on each window. 

MS rods outside of each window on ship side to be 

welded. Dia of MS rod – 24 mm. 

Two main entrance door of MS with flap doors with 

glasses on top portion of the doors with 10 clips each 

leading to passenger lounge on port and stbd ship side 

bent / damaged. To be renewed. Rubber beading to be 

renewed. Approx size of the doors – 155cm x 160 cm 

(a) 01 wooden double door to W/C with latch,handles 

and tower bolt broken / damaged. To be renewed. Mat 

– Marine Plywood with sunmica laminates. Approx size 

– 140cm x 70 cm 

02 Nos 

Lumpsum 

H10041 

(b) 06 NWT door with mortise lock, tower bolts and Lumpsum 

handles of Master cabin, Galley, Chief cabin, W/C and 

Wash space broken / damaged. To be renewed. Mat – 

Marine Plywood with sunmica laminates. Approx size – 

140cm x 70 cm 

02 coolers in passenger lounge (100 ltrs ) with 02 02 nos 

aquaguard water purifiers to be renewed. Inlet pipes to 

be provided to Aqua guard from fresh water tank and 

H10042 

from Aqua guard to cooler. Size of GI pipe – 1/2". 

Length – 10m. 02 1/2" Ball valves on inlet lines of each 

coolers to be provided. 

Deck covering on deck of passenger lounge, W/C and 150 Sq m 

wash space, galley and chief cabin broken / perished. 

H10043 

To be renewed with deck covering of IHQ MoD(N) / 

DNA approved variety. Approx area 150 sq m 

H10044 04 bunks with cushions in crew mess broken / perished. 04 Nos 


To be replaced with four double bunks with hard base 

(one on top of the other – total 08 bunks) of branded / 

reputed make and cushions of Kurlon make and 

secured in place Size – 2.5 ft x 6 ft. Cushions to be 

provided with covers of FR material. 

04 lockers damaged and broken to be replaced with SS 04 Nos 

H10045 lockers of branded / reputed make. Size – 0.5m x 0.5m 

x 1m. 

06 Scuttles in crew mess and 04 Scuttles in aft store 10 Nos 

H10046 with toughned glass perished/defective. To be renewed. 

Dia of scuttle – 30 cm. Mat – brass 

Following bathroom fittings to be renewed: 

(a) 04 SS wash basins with 04 pillar cocks of 1/2" 04 nos 

dia and foundations, 

(b) 02 ceramic urinals with 02 flushing valves of 1/2" 02 nos 

H10047 

dia and foundations, 

(c) 02 SS W/C pans with 02 flushing valves of 3/4" 02 nos 

dia and foundations 

(d) 04 mirrors of size – 50 cm x 50 cm with frames. 04 nos 

White MPL sheet in W/C with partitions perished. To be 45 Sqm 

H10048 renewed. Approx size of bathroom – Length5m, 

Breadth3m, Height – 2m. 

(a) 20 in nos eyes for securing tyre fenders perished. To 20 Nos 

be renewed. 

H10049 

(b)20 Nos Tyre fenders to be renewed and fitted with 20 Nos 

chain cable of 24 mm dia and 2 m in length 

H10050 Wooden fender around the ship perished.. To be 50 m 

replaced with polymeric fenders. MS Coaming corroded 

/ perished. To be renewed. Approx size of coaming – 4" 


width. Size of Polymeric fender 5" x 6" and length – 

50 m approx. 

02 straight ladder with 07 rungs corroded and broken. 02 Nos 

H10051 

To be renewed. Mat – MS. Approx length 180 cm 

02 gangways of aluminium with eight wheels damaged. 02 nos 

H10052 Structure with wheel brackets to be repaired. Wheels to 

be renewed. 

(a) Sanitary system pipe lines corroded and thinned. To 20 mtr 

be renewed. Mat – Heavy duty GI. Approx length – 3/4" 

Approx length 20m 

H10053 

(b) Fresh water system pipe lines corroded and thinned. 15 mtr 

To be renewed. Mat – Heavy duty GI. 1/2" Approx 

length 15m. 

04 in nos twin bollards along with base on upper deck 04 Nos 

corroded, and thinned. To be renewed (as per IS 

H10054 

5740/5625).Approx size – Base – 80x23x7 cm and 

circumference of pipe 54 cm height 75 cm. 

(a) 08 cleats on upper deck corroded, thinned and 08 Nos 

perished. To be renewed (as per IS 5220). Item to be 

H10055 cast. 

(b) 06 nos stage horns broken on 01 deck. to be 06 Nos 

renewed(Dia of pipe 3”) 

Metallic eye brows of following corroded and thinned to 

be renewed Mat – MS: 

30 Nos 

H10056 

(a)30 Windows 

(b) 06 doors 

06 Nos 

02 nos. fair leads with base plate corroded to be 02 Nos 

H10057 

renewed as per IS 6704/6691). Item to be cast. 

H10058 Canvas of 10 in nos life buoys to be renewed and 10 Nos 


painted with craft name. 

08 in nos life buoy securing brackets corroded/broken. 08 Nos 

H10059 

To be renewed. Mat – MS. 

02 MS locker in crew mess broken / perished. To be 02 Nos 

H10060 replaced with approved make. Approx Size – 3ft x 1 1 / 2 ft 

x 5 ft 

(a)05 Soil pipes of 150 mm dia / approx 15 m length 15m 

and drain pipes of 125 mm / 20 m length corroded / 

thinned and holed. To be renewed. Mat – Cu Ni. 

H10061 Thickness – 5mm. 

(b) Drain pipes of 125 mm / 20 m length corroded / 20m 

thinned and holed. To be renewed. Mat – Cu Ni. 

Thickness – 5mm. 

H10062 

Under Water Area (280 Sq m) 

One of the three paint schemes given below to be 

applied and paint manufacturers performance 

guarantee certificate and original purchase 

vouchers for all paints to be submitted to user 

department 

JOTUN SCHEME 

Surface preparation by hydro blasting to WJ 2 

standard 

and application of 01 coat of pen guard primer 

Surface preparation by vacuum blasting to SA 2.5 

standard 

280 Sq m 

280 Sq m 


01 coat of Pen guard primer (patt No N8010 

P009678 (DFT 50 Microns) 

01 Coat of Jota coat Universal (Aluminium anti 

corrosive paint 

(patt No N8010P061977) – DFT 150 Microns 

01 Coat of Jota coat Universal (Grey anti corrosive 

paint (patt No N8010P061944) – DFT 150 Microns 

01 Coat of Safe Guard E 3 (Tie coat paint (patt No 

N8010P009601) – DFT 125 Microns 

01 Coat of Sea quantum Ultra (Brown/ Light red anti 

fouling 


01 Coat of Sea quantum Ultra (Red Brown/ Dark Red – 

anti fouling paint (patt No N8010P009603) – DFT 

150 Microns 

01 Coat of Sea quantum Ultra (Brown/Light Red anti 

fouling paint (patt No N8010P009602) – DFT 150 

Microns 

01 Coat of Sea Quantum Classic (Black anti fouling 

paint 

(patt No N8010P009604) – DFT 150 Microns – For 

boot topping area. 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

80 Sq m 

or 

Akzo Nobal 



standard 



standard 

One coat of primer Intergard 269. DFT 50 micron. 

(N8010P009678) 

One coat of anticorrosive Intershield 300(aluminium). 

DFT 150 micron. (N8010P061977) 

One coat of anticorrosive intershield 300(bronze). 

DFT 150 micron. (N8010P061944) 

One coat of tie coat intergard 263. DFT 125. (N8010 

P009601 

One coat of antifouling intersmooth 360(brown). DFT 

150 micron. (N8010P009602) 

One coat of antifouling intersmooth 360 (dark red). 

DFT 150 micron.(N8010P009603) 

One coat of antifouling intersmooth 360 (brown) . 150 

micron. (N8010P009602. 

One coat of antifouling(boot top) intersmooth 

360(black). DFT 150 micron. (N8010P009604) 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

80 Sq m 

or 

SIGMA SCHEME 


standard 


280 Sq m 



standard 

01 coat of Sigma cover 280 primer (patt No N8010 

P009678 (DFT 50 Microns) 

01 Coat of Sigma cover 630 (Aluminum anti 

corrosive paint 


01 Coat of Sigma cover 630 (Grey anti corrosive 


01 Coat of Sigma cover 525 (Tie coat paint (patt No 

N8010P009601) – DFT 125 Microns 

01 Coat of Sigma Alphagen 650 (Brown anti fouling 

paint 


01 Coat of Sigma Alphagen 650 (Red Brown anti 

fouling paint 


01 Coat of Sigma Alphagen 650 (Brown anti fouling 


01 Coat of Sigma Alphagen 650 (Black anti fouling 

paint (patt No N8010P009604) – DFT 150 Microns – 

For boot topping area 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

280 Sq m 

80 Sq m 

H10063 Ballast tank (50 Sq m) 



guarantee certificate and original purchase vouchers 

for all paints to be submitted to user department 


(a) M/s Sigma paint scheme 

(i) To be blasted to Sa 2.5 standard 

(ii) Apply one coat to achieve 75 microns F/C Sigma 

EP universal primer 

(iii) Thereafter apply two coats of F/C Sigma guard BT 

(7451) paint to achieve 300 microns thickness 

or 

(b) M/s Jotun paint 


(ii) Apply one coat of microns to obtain 30 microns 

F/C Epoxy holding primer. 

(iii) Thereafter apply two coats of F/C Balloxy HB light 

paints to obtain 200 microns on each coat. 

or 

(c) M/s Akzo Nobel 


(ii) Apply one coat of intergard 269 primer to achieve 

40 microns 

(iii) Apply two coats of intergard 403 to obtain 250 

microns thickness. 

H10064 Fuel tank / lub oil tank / FODS tank / dirty oil tank 

(50 Sq m) 

paint manufacturers performance guarantee 

certificate and original purchase vouchers for all 

paints to be submitted to user department 

(i) To be thoroughly cleaned and dried 

(ii) apply one coat of heavy filtered mineral oil DS cat 

no 9150000058 

50 Sq m 

50 Sq m 

100 Sq m 

50 Sq m 

50 Sq m 

100 Sq m 

50 Sq m 

50 Sq m 

100 Sq m 

50 Sq m 

50 Sq m 


H10065 Engine room / store bilges (100 Sq m) 



guarantee certificate and original purchase vouchers 

for all paints to be submitted to user department 

SIGMA 

100 Sq m 

(i) Surface preparation ST 3 

(ii) Primer – sigma cover 280 – 50 micron 100 Sq m 

(iii) Anticorrosive – sigmacover 100 Sq m 

630(aluminimum) – 1X150 micron 

(iv) AnticorrosiveSigmacover 630(grey) – 100 Sq m 

1x150 micron 

or 

JOTUN 

(i) Surface preparation ST 3 

100 Sq m 

(ii) Penguard primer – 50 micron 

100 Sq m 

(iii) Jotacote universal (aluminium) – 1X150 100 Sq m 

micron 

(iv) Jotacote universal (grey) –1x150 micron 100 Sq m 

(v) Penguard topcoat – 50 micron 

100 Sq m 

or 

AKZO NOBEL 

(i) Surface Preparation ST 3 100 Sq m 

(ii) Integard 269 – 50 micron 100 Sq m 

(iii) Intershield 300(aluminium) 1X150 100 Sq m 


(iv) Intershield 300(bronze) – 150 micron 100 Sq m 

H10066 Fresh water tank (30 Sq m) 




(i) Surface preparation SA 2.5 

(ii) Two coats of SFAC, EP1paint to achieve total DFT 

350400 micron 

30 Sq m 

60 Sq m 

H10067 Weather Work Surfaces / Railings (50 Sq m) 




(Jotun paint scheme) 

(i) Surface preparation – ST 3 standard 

(ii) Penguard, Primer, red to achieve a dry film 

thickness of 40 microns 

(iii) Pilot Primer, Grey to achieve a dry film thickness 

of 40 microns 

(iv) Pilot II, White to achieve a dry film thickness of 40 

microns 

(v) Pilot II, White to achieve a dry film thickness of 40 

microns 

50 Sq m 

50 Sq m 

50 Sq m 

50 Sq m 

50 Sq m 


(iv) Total dry film thickness of paint to be achieved 

160 microns 

H10068 Weather Decks (110 sq m) 





(i) Surface preparation SA 2.5 standard 110 Sq m 

(ii) Muki EPS, Red to achieve a dry film thickness of 110 Sq m 

30 mincrons 

(iii) Jotamastic 87 alu, alum to achieve a dry film 110 Sq m 


(iv) Jotamastic 87 alu, alum R/T to achieve a dry 110 Sq m 

film thickness of 200 microns 

(v) Penguard Topcoat, Grey 38 to achieve a dry 110 Sq m 


(vi) Penguard Topcoat, Grey 38 to achieve a dry 110 Sq m 


(vii) AntiSkid Powder, grey and a dry film thickness 

of 530 micons 


H10069 General Surfaces in Dry Compartment Deck 

head/Bulkhead (Behind Insulation) (275 Sq m) 





(i) Surface to be prepared to ST 3 standard 

(ii) Pilot Primer, Red to achieve a dry film thickness of 

50 microns 

(iii) Pilot Primer, Grey to achieve a dry film thickness 

of 50 microns 

(iv) Total dry film thickness of paint to be achieved 

100 microns 

275 Sq m 

275 Sq m 

275 Sq m 

H10070 

Cable locker (35 sq m) 





(i) Surface preparation SA 2.5 35 Sq m 

(ii) Primastic Universal, aluminium/RT to achieve a 35 Sq m 

dry film thickness of 150 microns 

(iii) Primastic Universal, aluminium to achieve a dry 35 Sq m 


(iv) Total dry film thickness of 300 microns 


H10071 Ship side (175 Sq m) 





Surface preparation to SA 2.5 standard with vacuum 

blasting 

(i) Pilot Primer, Red to achieve a dry film thickness of 

40 microns 

(ii) Pilot Primer, Gery to achieve a dry film thickness 

of 40 microns 

(iii) Correx, RAL 7040 (Black) to achieve a dry film 


(iv) Correx, RAL 7040 (Black) to achieve a dry film 

thickness o 40 microns 

(v) Total dry film thickness of 160 microns to be 

achieved. 

175 Sq m 

175 Sq m 

175 Sq m 

175 Sq m 

175 Sq m 

H10072 Superstructure (175 Sq m) 





Surface preparation to SA 2.5 standard with vacuum 

blasting 


40 microns 

175 Sq m 

175 Sq m 



of 40 microns 

(iii) Correx, RAL 7040 (White) to achieve a dry film 


(iv) Correx, RAL 7040 (White) to achieve a dry film 

thickness o 40 microns 


achieved. 

175 Sq m 

175 Sq m 

175 Sq m 

H10073 Engine room above bilges (125 Sq m) 

Paint manufacturers performance guarantee 





40 microns 


of 40 microns 

(iii)Pilot II White to achieve a dry film thickness of 40 

microns 

(iv)Pilot II White to achieve a dry film thickness o 40 

microns 


achieved. 

125 Sq m 

125 Sq m 

125 Sq m 

125 Sq m 

125 Sq m 

MODE OF QUOTATION ENGINEERING 


E20001 Carryout cleaning, polishing and greasing of 02 Nos 

propeller post docking by removing the securing 

screws from the propeller boss and refitment. 

E20002 Carry out metal build up, grinding and balancing of 

propeller post inspection and as per MQC 

recommendation. 

E20003 Renew SS locking pin of propeller as per MQC 


E20004 Examine and Check clearances of both shaft stern 

tube bushes, Plummer block Bearings and ‘A’ 

brackets bearing of shafts by feeler gauge 

(i) Renew stern tube outer oil seal, newark type 

seal, matsynthetic rubber and ph. Bronze flanges 

(male and female sealing flange) 

(ii) Renew stern tube inner side gland hemp 

packing (matgreased hemp, size 1/2 inch sq x 

420mm long x 08 no, shaft dia 114 mm). 

02 Nos 

02 Nos 

02 Nos 

02 Nos 

02 Nos 

E20005 

If stern tube clearance found beyond permissible 

limits, withdraw shaft and stern tube bushes (fwd 

and aft) carry out following repairs as per 

inspection and recommendation of MQC (quote 

separately). Separately quoted cost will be 

included for calculation of L1. 

(i) Renew stern tube bushes (Mat gun metal with 5 

mm thick white metal lining, 115x147x362 & 

114x148x248 mm length) and machine the bushes 

to reduce the clearance within minimum 

permissible limits. ( Quote for port and stbd shaft ) 

02 Nos 


(ii) Withdraw shaft and check trueness of shafts, 

carry out metal build up / insert sleeves on both 

journals (fwd & aft) machine and journals to be 

made smooth and mirror finish as per MQC 

instructions. Resight shaft line and align shaft with 

respect to gear box. 

(iii) Check and renew split roller Plummer bearing 02 Nos 

(self aligning ball bearings Type SN 520 Series), 

bearing grease to be renewed.) 

(iv) Renew bulkhead glands hemp packing (matgreased 

hemp, size 1/2 inch sq x 370 mm long x 

08 no, shaft dia 90 mm). 

(v) Inspect shaft couplings, coupling key and 

keyways, coupling nut and renew. 

E20006 Carry out renewal of ‘A’ Bracket thordon bushes 

with carrier and correction of eccentricity if any. 

Renewal of bushes and machining instruction as 

per inspection report and recommendation of 

MQCE. 

E20007 02 in nos. sea chest grating to be opened, Mud 

Box/Sea tube to be chipped, cleaned and 

inspected. Repair / renew as necessary, Anode to 

be renewed in side mud box/sea tube and to be 

painted with approved paint scheme. 

E20008 Overhaul and clean both hydraulic rudder 

motor(Type HSG TK 70), renew top & bottom oil 

seals, piston seals, “O” rings as per sample and 

refit relief valves(set pressure40 kg/cm2). Prove 

the system on board and offer trials. (Make Geeta 

Engg Works P ltd, Thane). 

02 Nos 

02 Nos 

02 Nos 

02 Nos 

02 nos 

02 Nos 


E20009 Both rudder stock bush clearances to be checked. 

On completion renew gland packing as per sample 

(MatGreased Hemp/cotton grease, complete 05 

turn, rudder stock dia 110 mm). 

E20010 If clearances found beyond permissible limits, 

withdraw rudder stocks and renew bushes, 

sleeves, repair rudder journals and restore to 

design clearances. Details of bushes and sleeves 

as below. 

(i) Bushes: Mat GM BS 1400, LG 3C; 

Length 260 mm; ID 122 mm; OD 152 

mm 

ii) Sleeves: Mat Phosphor Bronze BS 1400PB 

1C; Thickness 6 mm; ID 110 mm, Length480 

mm; shrunk fitted; 

E20011 Steering hydraulic motor driven pump(Type M 4) 

to be overhauled and gears, shafts, bearing seals, 

02 in nos electrically operated maneuvering valves 

to be renewed (Type S 35 P, 24 V DC, make 

Tenfjord). (Working pressure 40 Kg/cm2, testing 

pressure 60kg/cm2).Prove pumps post 

overhauling. ). 

E20012 Overhaul and repair steering hand operated wheel 

pump (Type H 33) and transmitter, renew worn out 

parts as per MQC inspection. Prove the pump for 

satisfactory operation. 

E20013 02 in nos gear box lub oil coolers to be removed, 

chemically cleaned, pressure tested & fitted back 

on completion. Defective tubes to be blanked Qty 

02, Test Pressure 10 Kg/ cm2. ). 

02 Nos 

02 Nos 

01 Nos 

01 Nos 

02 Nos 


E20014 Overhauling (3000 Hourly routines) of. air 

compressors and offer trials on completion. Prove 

the compressor post completion. 

Make ELGI, model THPC 300 ). 

E20015 Overhauling of 02 in nos GS Pump. Renewal of 

Impellers, shafts, bearing and seals. Prove the 

pump post Overhauling. 

Make FloRite pump, Type: SE 62/1 ). 

E20016 Renewals of motor driven bilge pump and offer 

trials post renewal. Make FloRite pump, Type: SE 

62/1, capacity 21 TPH ). 

E20017 Renewal of foundation plate for following view 

perished. 

(a) 02 in nos G.S pump 

(b) 01 in nos bilge pump. 

Mat MS Size 300mm x 1000 x 8mm thick (as per 

sample). Alignment of pump with motor post 

renewal of foundation. 

E20018 Overhaul of semi rotary hand pump for following 

system view malfunctioning. 

(a) F/W System Qty 02 

(b) Fuel system – Qty 01 

(c) Bilge System Qty 01. 

(MakeBEW, ModelBSS No. 5) 

E20019 Renewal of 20 in nos studs & nuts of 04 in no fuel 

tank view damaged. 

E20020 Removal, cleaning, pressure testing at 600 PSI & 

refitment of 02 in nos HP Air bottle, pressure test 

certificate is to be provided (Capacity 120 Ltr) 

02 Nos 

02 Nos 

01 Nos 

03 Nos 

4 Nos 

80 Nos 

02 Nos 


E20021 Remove, refit, overhaul and pressure test the 

following: 

(a) Air bottle chest valve of air bottles (test 

pressure 600 PSI). 

(b) Two safety Valve (Set pressure 440 psi) 

(b) Reducing valve (30 / 7 bar) ). 

(c) Relief valve, Dia ½ inch, set limit8 kg/cm2). 

(d) Air stop valve/ air system valve (MatGM), dia 

½ inch). 

(e) Renewal 02 inch dial pressure gauge (0 to 1000 

PSI) with isolating valve. ). 

E20022 Renewal of following Sea water strainers (Mat 

Gun metal/Bronze) as per sample 

(a) 100mm dia x 235 mm in length ). 

(b) 70mm dia x 150 mm in length. ). 

E20023 Following system pipes to be removed, chemically 

cleaned, repaired, pressure tested and fitted back 

as per following dimension 

{Dia (in mm) / Test Pressure} 

(a) 05 in nos. main sea suction (MS Galv) pipes 80 

dia / 4.5 Kg/Cm2. Approx Length. 

(b) 05 in nos. M/E S/W suction (MS Galv) pipes/ 50 

dia/ 4.5 Kg/Cm2. 

(c) M/E F/W system MS pipe/ 50 dia/ 4.5 Kg/Cm2. 

(d) M/E F/W system MS pipe/ 25 dia/ 4.5 Kg/Cm2. 

(e) Fire main system MS pipes/ 50 dia/ 10.5kg/cm2 

(f) GS/ Bilge S/W system MS pipes/50 dia/4.5 

Kg/cm2. 

02 Nos 

02 Nos 

01 No 

02 Nos 

05 Nos 

02 Nos 

02 Nos 

04 Nos 

05 mtr 

05 mtr 

06 mtr 

08 mtr 

14 mtr 

10 mtr 


(g). Fuel filling system MS pipes/ 50 dia/ 10 

kg/cm2. 

(h) Fuel system MS pipes/ 32 dia/10 kg/cm2. 

(j) LO system MS pipes/ 20 dia / 10 kg/cm2 

(k) Air system MS pipes/ 20 dia/10.5kg/cm2. 

04 mtr 

10 mtr 

05 mtr 

10 mtr 

E20024 Following system pipes to be removed, renewed, 

pressure tested and fitted back as per following 

dimension 

{Dia (in mm) / Test Pressure} 


dia / 4.5 Kg/Cm2. Approx Length. 


dia/ 4.5 Kg/Cm2. 

(c) M/E F/W system MS pipe/ 50 dia/ 4.5 Kg/Cm2. 

(d) M/E F/W system MS pipe/ 25 dia/ 4.5 Kg/Cm2. 

(e) Fire main system MS pipes/ 50 dia/ 10.5kg/cm2 

(f) GS/ Bilge S/W system MS pipes/50/4.5 Kg/cm2. 

(g). Fuel filling system MS pipes/ 50 dia/ 10 

kg/cm2. 

(h) Fuel system MS pipes/ 32/10 kg/cm2. 

(j) LO system MS pipes/ 20 dia / 10 kg/cm2 

(k) Air system MS pipes/ 20/10.5kg/cm2. 

05 mtr 

05 mtr 

06 mtr 

10 mtr 

10 mtr 

12 mtr 

08 mtr 

10 mtr 

05 mtr 

06 mtr 


E20025 The following Water valves to be removed 

Overhauled, Pressure tested and fitted back.{size 

(In mm)/Test Pr (in Kg/Cm2).} MaterialGun Metal. 

(a) Both main sea suction SDNR valve 80/ 3.5 02 Nos 

kg/cm2 

(b) Both main sea suction SDSL valve 80/ 3.5 02 Nos 

kg/cm2 

(c) Both sea chest air release SD valve 40/ 3.5 02 Nos 

kg/cm2 

(d) Both sea chest weed cleaning Air Valve 20/ 02 Nos 

10.5 kg/cm2 

(e) Both M/E S/W pump suction (N/R) Valve 50/ 

3.5 kg/cm2 02 Nos 

(f) Both M/E S/W suction 3 way plug Valve 50/ 3.5 04 Nos 

kg/cm2 

(g) Both M/E S/W pump delivery valve 40/ 4.5 02 No 

kg/cm2 

(h) M/E Inter cooler inlet and outlet valve 40/4.5 02 Nos 

kg/cm2 

(j) Both M/E Emergency cooling SDNR valve 40/ 02 Nos 

4.5 kg/cm2 

(k) D/G SW pumps suction/emergency cooling/ 02 Nos 

overboard SDNR valve 32/ 4.5 kg/cm2 

(l) Both M/E S/W pump overboard discharge valve 02 Nos 

(SDNR)/ 40/ 4.5 kg/cm2 

(m) G.S pump & bilge Pump suction and discharge 04 Nos 

valve 50/4.5 kg/cm2 

(n) Both M/E F/W pp suction valve 50/4.5 kg/cm2 

02 Nos 

(p) Both M/E F/W drain valve 25/4.5 kg/cm2 

02 Nos 


(q) Both M/E F/W cooler drain valve 25/ 4.5 kg/cm2 

(r) Both M/E & DG Spring loaded fire safe fuel line 

valve/Fuel Storage Tank Valve15/ 03 kg/cm2 

(s) G.S pump valve chest (01 nos x 06 valves on 

chest)/50/ 4.5 kg/cm2 

(t) Bilge pump valve chest (02 No's x 03 valves on 

each) 50/ 4.5 kg/cm2 

(u) Fire main line valve/ GS Pump system valve 50/ 

07 kg/cm2 

(v) Fire hydrant valve 32/ 07 kg/cm2 

(w) Fuel filling valve 50/ 3.5 kg/cm2 

E20026 Air operated pneumatic horn/siren to be renewed 

along with strainer, horn valve, isolating cock and 

limiting valve, and to be proven. (MakeM/s 

Westinghouse Saxby Farmer). Qty 01 set 

E20027 Renew following Main engine and DG Exhaust 

system compensator/ Flexible pipe, silencer and 

exhaust pipe as per sample. 

(a) Main engine Exhaust Compensator, Dia 188 

mm(NB), Mat Steel, TP 3.0 kg/cm2. 

(b) Main engine Exhaust silencer, Dia 200 mm 

(NB), MatM.S. ASTM 106 Gr.B. or Eqv. TP 3.0 

kg/cm2. Per valve Per valve 

(c) Main engine Exhaust pipe, Dia 200 mm (NB), 

MatM.S. ASTM 106 Gr.B. or Eqv. TP 1.7 kg/cm2. 

(d) DG Exhaust Expansion joint/ Flexible pipe, Dia 

65 mm, Mat Steel, TP 3.0 kg/cm2 

(e) DG Exhaust silencer, Dia 65 mm, MatM.S. 

ASTM 106 Gr.B. or Eqv., TP 1.7 kg/cm2 

02 No 

02 Nos 

06 Nos 

06 Nos 

04 Nos 

08 Nos 

02 Nos 

01 Nos 

02 Nos 

02 Nos 

10 meter 

01 Nos 

1 meter 


(f) DG Exhaust pipe, Dia 65 mm, MatM.S. ASTM 12 meter 

106 Gr.B. or Eqv., TP 1.7 kg/cm2 

E20028 Renewal of 02 in nos submersible pump (with 02 Nos 

starter) makes Modi, Capacity 20 TPH. 

E20029 EOT to be repaired and proved. 01 Nos 

E20030 Port gear box has specific defects like: 

01 nos 

Gear box making abnormal noise while clutching. 

Seals observed to be leaking. Undertake 

necessary repairs / renewal of parts. Make – KPCL 

Marine reverse gear box. Model – MGP 305 

10/21(List of mandatory and anticipatory spares to 

be quoted as part of defect list, cost of both 

spares to be included for calculation of L1). List 

of mandatory and anticipatory spares for renewal 

is as follows: 

MANDATORY SPARES 

(a) Plate clutch, Part Nos 503.0.02.08.00 

24 Nos 

(b) Plate driven steel, Part Nos 503.0.09.00 22 Nos 

(c) Set of Gaskets consists of following 

(i)Ring piston 7” Clutch, Part Nos 

503.0.02.04.00 

(ii)Ring piston 2” Clutch, Part Nos 

503.0.02.05.00 

(iii)Hose connecting, Part Nos 511.0.06.07.00 

(iv) Hose for suction, Part Nos 511.0.06.08.00 

(v) Seal oil propel flange, Part Nos 

504.0.10.02.00 

(vi) Seal oil input flange, Part Nos 

511.0.05.02.00 

(vii) Ring piston Part Nos 503.0.02.03.00 

01 Nos 


(viii) Seal oil Part Nos 509.0.10.12.00 

(ix) Element filter Part Nos 503.0.01.37.00 

ANTICIPATORY SPARES 

(i) Shaft forward clutch, Part Nos 509.0.03.05.00 

(ii) Input flange, Part Nos 509.0.01.69.00 

(iii) Bearing Roller, Part Nos 509.0.06.03.00 

(iv) Bearing Roller, Part Nos 509.0.06.04.00 

(v) Bearing Ball, Part Nos 509.0.06.06.00 

01 Nos 

01 Nos 

02 Nos 

02 Nos 

01 Nos 

MODE OF QUOTATION ELECTRICAL 

L30001 One in no. 40KV/ 415V, 3 phase,50 Hz alternator 

to be overhauled and tested onboard on full load. 

Make – Kirloskar Electric Co. Model/ Type – CM 

200L 

(a) Check insulation value of winding and improve 

insulation. 

(b) Renew coupling keys and bearings. 

01 nos. 

02 nos. 

(c) Check condition of AVR (01 nos) and replace 

brushes. 

L30002 Overhaul and repair main switchboard and 

following to be tested onboard. 

(a) Service breaker (100Amp, Make Simens Co.) 

(b) Hand Change Over switch (100 Amps, Make 

Kaycee Co.) 

(c) Rotary switch renew (32 Amps, Make Kycee 

Co.) 

(d) Rotary switch renew (16/10 Amps, Make 

Kycee Co.) 

08 nos. 

01 nos. 

01 nos. 

05 nos. 

05 nos. 


(e) Renew defective internal wiring (as per sample) 

(f) Indication lamps to be replaced (as per sample) 

L30003 (a) 02 in nos GS pump motors 5 HP (415V,3Ph, 50 

Hz)to be overhauled. 

(b) Both Motors bearings to be renewed 

L30004 (a) Steering Gear motor 5 HP (415V,3Ph, 50Hz) to 

be overhauled. 

(b) Both bearings to be renewed 

L30005 (a) Air Compressor motors 5 HP (415V,3Ph, 50Hz) 

to be overhauled. 

(b) Both bearings of 02 motors to be renewed 

L30006 (a) E/R Supply blower motors 3 HP (415V,3Ph, 

50Hz) to be overhauled. 

(b) Both bearings to be renewed 

L30007 (a) GS Pump motor stardeltastarters panel 

(415V,3Ph, 50Hz)to be overhauled and tested 

onboard. 

(b) Both OLR(Makesiemens,06 A) to be replaced 

(c)Contactors to be replaced (MakeL&T Co. Type 

MV1,10/16 amps). 

L30008 (a) Steering Gear motor DOL starter panel (415V, 

3Ph , 50Hz) to be overhauled and tested onboard. 

(b) OLR(Makesiemens & 06 amps) to be 

replaced. 

(c) Contactor to be replaced (MakeMarine 

electrical Co,10amps) 

(d) Steering Control Panel in Wheel House to be 

25 mtr 

15 nos. 

02 nos. 

04 nos. 

01 nos. 

02 nos. 

01 nos. 

02 nos. 

02 nos. 

04 nos. 

02 nos. 

02 nos. 

02 nos. 

01nos. 

01 nos. 

02 nos. 

01 nos. 


overhauled and tested onboard, 

(e) Contactor of control panel (wheel House) to be 

replaced. 

(f) Indication lamps with holders to be replaced. 

L30009 (a) Air Compressor motor stardeltastarters panel 

(415V,3Ph, 50Hz)to be overhauled and tested 

onboard. 

(b) Both OLR(Makesiemens&06amps) to be 

replaced. 

(c) Contactors to be replaced( MakeMarine 

electrical Co, 10/16 amps). 

L30010 (a) E/R supply blower motor DOL starters panel 

(415V, 3Ph , 50Hz) to be overhauled and tested 

onboard. 

(b) Both OLR(MakeMarine electricalsCo.&06amps 

) to be replaced. 

(c) Contactors to be replaced(10/16 amps). 

L30011 (a) Crew Acco. Supply blower motor DOL starters 

panel (415V, 3Ph , 50Hz) to be overhauled and 

tested onboard. 

(b) OLR(MakeMarine electricalsCo.&06amps) to 

be replaced. 

(c) Contactor to be replaced(10/16 amps). 

L30012 (a)1 KW Battery charger rectifier 415V, 3Ph, 

50hz,to be repaired, tested on board. (Make 

Automatic electrical Co.) 

(b) One Lead coated, metal box to be 

manufactured for battery storage as per sample. 

01 nos. 

05 nos. 

01 nos. 

01 nos. 

01 nos. 

02nos. 

02nos. 

02nos. 

01nos. 

01 nos 

01 nos. 

01nos 

01 Nos 


(c) 12V,180AH lead acid battery to be replaced. 

Make Exide 

L30013 The Following items to be over hauled/repaired 

and tested on board. 

(a) Self starter 24V DC 

MakeLucas TVS Ltd. ModelGBS 524P. 

(b) Battery charging Alternator 24V DC 

MakeLucas TVS Ltd. ModelGBS 524P 

(c) DG monitor panel 

L30014 The following Meter to be renewed and proved on 

board. 

(a) Main Engine RPM Meter 

MakeAEC, Range 0 to 1500 rpm. 

(b) Tacho generator 

MakeBeacon Co.,24VDC, 

(c) Rudder Angle Indicator Meter with 

Potentiometer 

Make – Geeta Eng. 24VDC, Range( Port&Stbd 40 

0 40.) 

L30015 30 in no.Wall mounted fans to be replaced (OEM 

Khaitan,sona make,400 mm sweep). 

L30016 The following items to be replaced : 

(a) E/R lamp light fittings (230V, 1Ph, 50Hz) 

(b) 2ft. Double tube light fittings ( 230V,1Ph, 50Hz) 

04 Nos 

01 nos 

01 nos 

01 nos 

04 nos 

02 nos 

01 nos 

30 nos 

(c) Marine switch socket of water tight (230V. 1 

phase 50Hz) 

(d) Navigational light fittings 24VDC 

L30017 (a) 3KW galley hot plate 415 V, 3 PH, 50 HZ to be 02 nos. 

renewed & tested onboard 


(b) control panel defective to be overhauled and 

tested on board. 

Make Sushma Co. Model1985. 

L 30018 (a) 240Watt. Amplifier to be renewe and tested 

onboard. 

(b) 07 in nos loud speakers with microphone to be 

renewed and tested on board. 230V, 1Ph, 50Hz. 

MakeAhuja Co.(Out of 07 in no. two loudspeaker 

to be fitted at passengers deck) 

02 L30019 in nos win (a) 24VDC Window Wiper motor (OEM) to be 

overhauled. Wiper assembly defective and 02 in 

nos, wiper system to be made operational and 

tested on board. 

Wiper assem(b) Defective wiper assembly to be repaired 

wiper blade a(c) 02 in no. wiper blade perished to be replaced 

L30020 (a) Navigational light panel 24 V DC in wheel 

house defective. To be replaced / renewed. 

(MakeAspolite Goa, TypeBA13.) 

(b) Rotary switches to be renewed. 

(c) D.P.MCB 10 AMP. To be renewed. 

(d) Control wiring (2 core) erratic, to be rewired 

and proved. 

(e) Wheel house to Nav. Light point wiring(2 core) 

perished to be renewed and circuit to be made 

operational. 

(f) Wheel house to Nav. Light point fitting perished 

to be renewed and circuit to be made operational. 

L30021 (a) Shore supply connection box 415 V, 3 Ph, 50 

HZ of 100Amps with Phase sequence meter to be 

01 nos. 

01 nos. 

07 nos. 

02 nos 

02 nos. 

02 nos. 

01 nos 

01 no. 

04 nos 

15 mtrs 

30 Mtrs 

05 nos 

01 no 


enewed. 

(b) 03 core Shore Supply Cable as per sample to 

be replaced 

L30022 Both shaft rpm meter not working in engine room 

and wheel house. Shaft rpm meters along with 

magnetic pickup sensors (02), amplifier, 

associated fittings/panel and wiring to be renewed. 

System to be proved during basin and sea trials. 

L30023 Search light fitting 230 V,1 ph, 50 Hz, 1000 W 

defective to be overhauled/repaired and tested 

onboard. 

L30024 Main Engine protection panel to be 

overhauled/repaired(Make Symptronics) 

L30025 Electric Kettle of 230V 500/1000 W not working, to 

be replaced with Murphy make 2 lt kettle. 

L30026 Deck illumination light fitting in upper deck and 

lower deck to be replaced. 230V,1 phase,50 

Hz,100W 

L30027 24 V emergency light fittings to be replaced with 

new fittings and test onboard 

L30028 04 in nos. 415V/240V ,1 ph, 50 Hz lighting 

transformer to be overhauled, check insulation 

value of winding. (Make Static Transformers) 

Taxes and all applicable duties as follow 

(a) Excise duty @___%(if applicable) 

(b) Freight charges(if applicable) 

(c) Octroi @______%(if applicable) 

(d) Transportation & packaging charges(if 

applicable) 

80 meters 

02 sets 

01 no 

02 nos 

01 no. 

10 nos 

15 nos 

04 nos 


(e) 

(f) 

Total 

VAT @______% (if applicable) 

Custom duty(if applicable) 


Note (A) 

1. The firm is to have a industrial base/ manufacturing facility of its own within the 

municipal limits of Mumbai, Navi Mumbai and Thane. 

2. The Shipyard / firm should possess a valid ISO 9001:2000 certification for 

manufacturing/repair processes. A copy of same is to be attached as part of Tbid. 

3. The firm should have carried out a refit/major repairs in engg and hull of a craft of 

minimum 200 tons displacement. 

Note (B): 

1. "All material and services are to be supplied by the contractor unless 

specifically mentioned in the SOW." 

2. All applicable taxes and requirement of duty exemption certificate are to be 

clearly mentioned in QBid. All prices are to be indicated in both words and figures. 

3. Hand written Qbids will be disqualified. 

4. The bidder is required to quote for material and services against each serial, else 

put a zero (‘0’) if providing item/service free of cost. If the quote is left blank or dash (‘‘) has 

been indicated, loading of that particular item at the highest rate quoted by any other bidder 

will be levied for comparing all bidders in an equitable manner. 

5. Total cost implication including taxes to be clearly indicated in the ‘Q’ bid, failing 

which firms are liable to be disqualified. 

6. In case the Quote runs into more than one page subtotal on each page to be 

indicated. 

7. Taxes as extra are to be clearly mentioned in ‘Q’ bid. If not mentioned quote will be 

considered inclusive of Taxes. 

8. Quotation to be submitted on firm’s letter head clearly indicating TIN/CST Nos. 

9. Total Number of pages in the Qbid are to be mentioned on the first page of the Q 

bid. Further each page is to be numbered. For example if there are 20 pages in Q bid, first 

page to be numbered as 1/20 and last page to be numbered as 20/20. 

10. Stagging is to be undertaken in accordance with IS 4014 Part I & II (Code of 

practice for steel tubular scaffolding). 

11. Foreign Exchange Content. Foreign Exchange content, if any, is to be 

clearly specified along with the specific items on which customs duty would be 

applicable clearly indicating the rates of customs duty applicable. In the absence of 

complete unambiguous details, following actions will be taken: 

(i) Loading custom duty at the rate of 25% on entire material cost, when 

‘Foreign Exchange’ content is not specified in the Q bid. 

(ii) Loading custom duty at the rate of 25% when applicable rate of customs 

duty is not specified in Q bid. 

(iii) Further, customs duty exemption certificate will be issued only if the 

above mentioned particulars are provided unambiguously. 

12. Service Tax. Government of India, Ministry of Finance (Department of Revenue) 

Notification No. 12/2012 – ‘Service Tax’, dated 17 Mar 2012 exempts ‘Service tax’ for 


52/127

epair of ships or boats or vessels belonging to the Government of India. Therefore the 

firms are requested not to quote for service tax. 

RESPONSE FORMAT TO BE ATTACHED IN TBID 

(C) 

Related Activities (NOT TO BE QUOTED) 

Sl Activity Confirm ability to 

meet requirement 

(Answer in Yes/No) 

i) Through Surface preparation of internal compartments and 

external compartments for survey. 

ii) Grit blasting /hydro blasting/vacuum blasting of external hull 

to bare metal for survey 

iii) Painting as per the NCD 1481/1491 approved specifications 

of U/W hull and A/W hull. Paint manufacturers performance 

guarantee certificate and original purchase vouchers for all 


iv) Painting of deck internal compartments and deck fittings as 

per the NCD/ NCD approved specifications. paint 

manufacturers performance guarantee certificate and 

original purchase vouchers for all paints to be submitted to 

user department 

v) Air pressure test of all tanks to 0.2 Kg/cm2 more than 

atmospheric pressure with drop not exceeding 0.01 Kg/Cm2 

after 10 Minutes. 

vi) All pipes to be Gr “C” heavy galvanized pipes conforming to 

IS1239 (Part I) Pipe fittings as per IS 4310. 

vii) Side shell and deck boundaries are to be double continuous 

welded. 

viii) All brackets, connections and all seams and butts are to be 

double continuous welded. 

ix) 100% DPT to be undertaken on all weld joints. 

x) Replacement (with new one) of all fittings such as brackets, 

paneling, MFMB/lagging, deck fittings, strips etc after 

completion of hot work / main job 

xi) Rectifiers would be used by the contractor with suitable 

electrodes as approved by MQC(H) for welding. 

xii) Project monitoring of the craft would be done by CCPM and 

CCPM would be prepared and presented by the contractor. 

Weekly presentation would be given by the contractor to 

User Manager and MYCR. MYCR would be the nodal 

agency to coordinate CCPM through contractor. Any 

clarification in this regard would be clarified by contractor to 


53/127

xiii) 

the User Manager and MYCR 

Firm to provide performance guarantee from OEM for paint 

scheme 

(D) 

CONTRACTOR’S LIABILITY 

WELDER QUALIFICATION: 


meet requirement 


i) The firm should have qualified welders certified by IRS or 

any other welding society to adhere with Naval structural 

standards NES/DGS welding booklet and should submit 

their experience & qualification certificate for tradesmen and 

welder, performance qualification (WPQ) certificate to the 

inspection authority. These welders are required to be 

qualified in all positions for welding. 

ii) Survey and quality inspection for the work being undertaken 

is to be done by MFAB/ MQC(Hull). Final inspection after 

assembly at the site is to be undertaken both by dockyard 

QC . 

iii) Prior to commencement of work, firm has to submit following 

documents: 

(a) QAP for undertaking the job. The extent of NDT is to be 

included in the QA / QC plan. 

(b) Welder qualification duly certified by IRS / LRS. 

(c) Work can commence on approval of QAP and 

acceptance of Welder qualifications and NDT norms by ND 

(MB). Delay in approval of QAP will be attributable to 

Contractor. 

(E) 

OTHER LIABILITIES 


adhere to 

requirement 


i) Supply of all types of paints as specified in the SOW 

ii) Gas cutting /welding equipment & materials/ Electrodes to 

conform IS 814 all positions. Contractor has to maintain the 

quality records in respect of moisture content and baking of 

electrodes on a daily basis and should deploy sufficient 

number of portable ovens to ensure electrodes are not let 

open after baking 

iii) All accessories required for undertaking the task such as 

welding equipments, grinding machines, chipping, beveling 


54/127

machine, measuring instruments, 

Oxygen,Actylene,Argon,Co2 etc are to be catered by the 

contractor. 

iv) Seamless steel pipes for steel bollards to conform IS 

4373/80 

v) Steel plates / frames not mentioned as Dockyard liability to 

conform IS 2062 GR – B 

vi) Degutting and regutting in way of repair work/steel renewal 

work and any damage during degutting/ regutting 

vii) Scaffolding/ staging, safety gears & equipments, fire 

extinguishers with sentry 

viii) Any incidental job/any other item which is not separately 

mentioned in the SOW and is required for the full and 

satisfactory completion of the work will be provided by the 

Contractor. 

ix) Cleaning and removal of scrap generated during repairs from 

DD/Yard/On board craft to the place indicated by the Yard 

authorities. 

x) If any specification of material / spare is not given in the 

SOW, it will be as per sample or as per QC 

directive/approval and Contractor will adhere to such 

directive. 

xi) Transportation of all materials, provision of any other item 

which is not specifically mentioned 

xii) The firm has to submit a time bound PERT Chart prior to 

commencement of refit 

xiii) Any damages or loss to the yard material / equipment / 

property to be made good at the contractor’s cost and risk 

xiv) Bank Guarantee, Indemnity Bond and Transit Insurance to 

be undertaken by subcontractor for ND (MB) material as per 

commercial terms 

xv) Safety gear i.e. personal protective equipment for workmen 

employed is to be provided by the contractor. Insurance for 

the employees working at the Naval Dockyard would be the 

responsibility of the contractor 

xvi) Contractor has to arrange Temporary lighting as and when 

required. 

xvii) During contractual period, if the contractor is unable to meet 

the production targets required by ND (MB) or if quality of 

work is substandard. ND (MB) will reserve the right to cancel 

the contract without any financial implications to ND (MB). 

xviii) The work is to be carried out by the contractor utilizing their 

own manpower and infrastructure within ND(MB) premises 

and further subcontracting of the work to another agency is 

not permitted 

xix) In case of any addition / alteration required during progress 

of work, User Manager's recommendation would be binding 


55/127

RFP 




NAVAL DOCKYARD MUMBAI 

DOC CODE Q C H 7 4 Q A P 0 3 8 

DEPT : MQC ( HULL) C NO 74 ISSUE 

NO 02 

DATE : 22 APR 09 PAGE 56 OF 9 

COMPREHENSIVE REFIT PACKAGE OF YARD CRAFTS 

Activity 

No. 

Description & sequence 

of activities 

Reference 

Documents 

All materials not supplied 

by dockyard to be 

material tested in NABL 

lab 

i) MS Plates IS 2062 Gr B 

ii) MS Stiffeners IS 2062 GrA 

iii) GP Pipes 

IS 139 PartI, 

Pipe Fittings as 

per IS 4310 

a) Bolts IS 1363 

b) Eye Plates IS 6203 

vi) Wooden Planks 

African Teak 

Wood 

vii) Deck cleats IS 5520 

viii)Bollards IS 4374/80 

IX) Paint 

NCD1416 

STEEL RENEWAL 

1 

Survey and marking of 

defected areas 

Action against defect and 

2 marking of renewal area 

3 

Cropping of plate as per 

Sl. No. 2 

Standard ship 

repairing 

practices 

P R W H Remarks 

2 3 

3 

1 

1 3 

1/ 

2 

The material will be 

stamped by QCH prior 

sending to lab 





NO 02 


4 Prior commencement of 

welding, The yard/ 

Contractor must posses 

(a) WPS & PQR (b) As 

per WPS & PQR valid 

certificate for welders with 

their individual identity 

w.r.t certification while 

working (c) Proper 

welding equipments (d) 

Proper baking oven and 

hand oven (e) Correct 

consumable and process 

prescribed for the job. 

Ensure all the terms 

before finalise the 

contract. 

5 Weld edge preparation / 

fairing and grinding of the 

area. Frames and 

longitudinal to be 

assessed / renewed, 

where ever possible 

template or mould to be 

prepared to manufacture 

new plate for renewal 

New plate to be prepared 

according to the template 

or mould and prepare 

weld edge prior to lift the 

6 

plate & ensure plates and 

sections are detect free 

and SA2.5 blasted and 

primed. 

7 Plate fitup inspection i.e. 

tack welded all around 

with longitudinal, frames, 

Standard ship 


practices as per 

NES 155 or 

approved 

equivalent 

standards 

Standard ship 



NES 155 or 

approved 

equivalent 

standards 

Standard ship 



NES 155 or 

approved 

equivalent 

standards 

Standard ship 



1/ 

2 

1/ 

2 

1/ 

2 

1/ 

2 

3 

3 Check mismatch, root 

gap, weld edge, 

chamfering for different 


stiffeners etc and plate 

breached with supports 

around the periphery with 

moon plate etc to prevent 

deformation due to full 

welding. 

NES 155 or 

approved 

equivalent 

standards 

thick etc are as per 

weld joint standard. 




NO 02 


7 

8 

9 

10 

Plate fitup inspection i.e. 

tack welded all around 

with longitudinal, frames, 

stiffeners etc and plate 

breached with supports 

around the periphery with 

moon plate etc to prevent 

deformation due to full 

welding. 

Weld the plate with 

stiffeners from inner side 

strictly in sequence. 

Back gauging and 

grinding, 1 st DP test for to 

rectify the defects prior to 

offer the DP to QC(H) 

Inspection of back gauge 

and DP Test prior to full 

weld from outside, 

through clean post 

inspection 

(a) Full weld from outer 

side with breches 

11 

(b) Rectify deformation 

beyond tolerances 

12 Remove / cutting and 

grinding of moon plates, 

keys etc and prepare the 

weld bid or reinforcement 

Standard ship 



NES 155 or 

approved 

equivalent 

standards 

PCW’s sequence 

of welding for 

plating Page 343 

Standard ship 



NES 155 or 

approved 

equivalent 

standards 

Standard ship 



NES 155 or 

approved 

equivalent 

standards 

Standard ship 



NES 155 or 

1/ 

2 

1/ 

2 

1/ 

2 

1/ 

2 

1/ 

2 

1/ 

2 

3 

3 

Check mismatch, root 

gap, weld edge, 

chamfering for different 

thick etc are as per 

weld joint standard. 


suitable for DP Test 

approved 

equivalent 

standards 




NO 02 


(a) Second DP Test, 

(b) Examine defect free 

weld and adjoining area, 

13 

(c) Identify and note the 

‘X’ Ray spots or locations 

approx. 10% of weld 

length (Seam + Butts) for 

u/w and 5% for a/w, 

which can corelate while 

interpretation / review of 

‘X’ ray film. UT will be 

substitute where 

radiography not possible. 

(a) Interpretation of 

radiography film and 

justify the ‘X’ Ray report. 

1/ 

2 

3 3 

14 (b) Action accordingly i.e. 

accept or repair (c) 

Follow the same (a) if 

there is repair but as per 

procedure. 

Pressure test or leak test 

whichever possible or 

15 

suitable for particular job 

will be decided by QC 

16 Preservation (in and out) 

priming and painting after 

above all tests are 

SB Standard, 

ASME Sec IX 

SB Standard 

1/ 

2 

1/ 

2 

1/ 

2 

3 

3 

3 


17 

cleared 

BLASTING Of 

UNDERWATER AREA 

Area to be washed by salt 

water followed by fresh 

water after undocking 

2 3 3 




NO 02 


18 

19 

20 

21 

22 

Underwater hull area to 

be prepared to SA 2.5 std 

by Grit blasting 

2 3 3 

Areas to be primed within 

2 hrs of blasting after QC 

2 3 3 

concurrence 

Application of paint 

scheme as per SOW No 20/03 2 3 3 

RENEWAL OF ANODES 

Determine No. of anodes 

to be renewed 

Identification of material 

Visual inspection 

report & Survey 

report 

Ship's record 

1 2 

1/2 3 3 

Iron grits to be used of 

G 24 

Inspection be offered 

at each coat interval 

prior to next coat 

23 

Inspection after fitment of 

anodes 

As per installation 

manual. NDT post 

fitment 

2 3 3 

Areas where anodes 

are fitted to be blasted 

prior fitment 

FITTINGS 

24 Survey, Repair/ Renewal/ 

Replacement/ of various 

foundations, 

miscellaneous out fittings, 

Guard Rails, Hand Rails, 

Stanchions, Cable locker, 

Hawse pipe & Naval pipe, 

Bollard, Cleats, 

AS per SOW 

( If repair work is 

carried out then it 

has to follow the 

norms approved 

by QC) 

2 3 3 Structure which 

required renewal is 

manufactured as per 

approved drawings 


25 

Fairleads,Ventilation 

trunking etc 

Fittings which are 

renewed/repaired is 

chipped for application of 

appro paint scheme 

As per SOW 2 3 3 

Paint scheme 

application should 

follow crafts record 




NO 02 


26 

27 

28 

29 

Overhauling and easing 

of various units, 

machineries & 

equipments 

TANK TESTING 

Survey and Repair/ 

Renewal, pressure 

testing and chipping/ 

cleaning and painting of 

Ballast tanks, Fuel tanks, 

F/W gravity tanks and 

chipping/ cleaning and 

painting of E/R and ASP 

bilges 

CITADEL DEFECTS 

Repair/ Renewal of WT 

doors, hatches, port holes 

and replacement of clips, 

nuts etc 

Replacement of rubber as 

per existing 

As per SOW and 

Ships manual for 

concerned 

equipment 

As per SOW 

Air pressure 

testing of the 

tanks at 0.2 bar 

pressure for 15 

minutes 

Painting as per 

approved paint 

scheme 

2 3 3 

2 3 3 



Firm to submit 

separate QAP for 

overhauling of 

machineries 

All underwater tanks 

(F W tank) to be 

blasted to SA 2.5 std 

Items which are 

manufactured should 

as per sample 

Only IRMRA procured 

rubber to be used and 

certificate of same is 

submitted to QC 


30 

31 

32 

Chalk test on renewed 

rubber 

WOODEN 

UPHOLSTERY 

Wooden deck flooring to 

be surveyed and renewed 

as per existing 

Internal wooden planks 

for cargo hold 

Survey to be 

carried by MOUT 

As per SOW 

(Specification of 

wood to be used 

should be given 

by user dept) 

2 3 3 

4 

2 3 3 

Planks to be inspected 

prior fitment by QC 




NO 02 


33 

34 

35 

Application of 

wooden primer 

and finish coat 

Sal wood wedges 

for securing cargo 

hold canvas 

PVC coated 

canvas covers for 

cargo hold 

SURFACE 

PREPARATION & 

PAINTING 

36 The areas to be 

blasted should be 

surface prepared 

to SA 2.5 and 

appropriate paint 

scheme is 


As per SOW 

(Specification 

of wood to be 

used should 

be given by 

user dept) 

As per sample 

NCD 1453 

2 3 3 

2 3 3 

Prior 

application 

surface to be 

prepared 

Wood to be 

inspected prior 

fitment by QC 

Specification of 

PVC to be 

mentioned by 

user 

As per SOW 2 3 3 Grit to be used 

G24 


followed 

37 Provision of 

material test 

certificates for 


(i) H&R Johnson 

anti skid Endura 

tiles 

(ii) Paint 

3 Breaking of old 

Tiles and underlay 

in the 

compartment. 

IS 13755 

TILING 

2 3 3 




NO 02 


4 Cleaning the surface to 

bare metal, surface finish 

to St2 standard. 

5 Application of 01 coat of 

Epoxy Red Oxide primer 

to 25 30 microns DFT 

with drying time of 24 hrs 

6 Application of three coats 

of coal tar epoxy to 300+ 

25 microns DFT with inter 

coat interval of 24 Hours 

7 Dry Film Thickness 

measurement 

8 Laying of wire mesh of 

dimensions 85X40X1.5 

mm and painting of wire 

mesh with CTE. 

9 Tack welding and 

securing of wire mesh 

HITTU 

handbook/Swedish 

std 

2 3 3 

No 20/03 2 3 3 

As per approved 

WLD 

2 3 3 

3 3 




10 Laying of Portland 

Cement and white river 

sand in the ratio of 1:3 to 

obtain 4060 mm 

thickness with required 

slopes for drainage for 

water 

11 Inspection post curing of 

the cement layer 

12 Material conformity 

checks of Tiles 

manufactured by H&R 

Johnson antiskid Endura 

tiles as per IS 

specification. 13755. 

Sample to be landed. 

13 Laying of New Tiles and 

grouting with white 

cement. 


3 3 


2 3 3 




NO 02 


14 Final Cleaning and Polishing. ,3 

Final Inspection of completed 

3 

work 

Issue of Work Completion 

Certificate 

1 

N.B. : 

1. Above QA do not include degutting and regutting which may place at 3 rd and 17 th respectively, where 

required. 

2. All contractors & yard will follow this draft QA plan for steel (Plate) renewal to prepare their own QA 

Plan and submit for approval to QC / M(Fab) before they commence operation. 

4. QC Inspectors/ Supervisors must ensure timely preparation of Inspection reports on all the H (Hold) 

points after due inspection on respective hold point. 

5. Legend: A) “P” – Perform, “R” – Review, “W” – Witness, “H” – Hold 

B) 1 – MFAB Department, 2 – CONTRACTOR, 3 – QC(H) Department 



NAVAL DOCKYARD, MUMBAI 

TITLE : QUALITY ASSURANCE PLAN DOC CODE Q C L 7 4 Q A P 0 6 3 

DEPT. : 

QC(ELECTRICAL ) 

C. NO. 74 ISSUE NO : 00 DATE : 15 Apr 12 PAGE 01 OF 14 

QAP FOR REPAIR, REFURBISHMENT / NEW INSTALLATION /REPLACEMENT AND 

TESTING /COMMISSIONING OF ELECTRICAL DEFECTS DURING SHIP /BOAT REFIT 

1. THE PROCEDURE IS COMMON TO: 

Repair, refurbishment,/renewal/ New Installation /replacement and Testing / 

Commissioning of Electrical Defects on board ship / establishment. The procedure is 

common for new /replace /renewal refurbish/repair of electrical equipments, 

electrical items, weapons and electrical cabling, electrical rotating machines and 

different types of Electrical /weapons systems and includes various types protective 

control fuses & assembly, Various types of Indications, Different types of switches, 

Change over switch, Miniature circuit breaker(MCB), Moulded case circuit breaker 

(MCCB), cables/ wires & cabling, alarm/hooters, All types of Control panels and 

system control panels, Generator/Alternator, AC/DC Motors, Measuring instruments 

& gauges, Light / pressure/ temp/ current sensors, connectors, thermostat, 

Float/level switches/ sensors, Rectifier, drum controller, carbon brushes& holders, 

commutator, collector, slip ring, bus bar & power cables, Lugs, numbers/ ferrules, 

Identification tallies, Potential/Voltage transformer(PT) & Current transformer(CT), 

Isolation transformer, Lights and light fittings, Switch board, Local control panels, DB, 

JB, Heat shrink & PVC sleeve, counter, timer, Electronic PCB, Cutouts, Varnishes, 

Insulators, Galley hot plate, Battery charger, 

2. REFERENCE DOCMENTS: 

(a) QC Hand Book : QPSD for Starters, Switch Gear, Control panels and motor. 

(b) OEM Technical Manual for Details, installation, commissioning and 

maintenance. 

(c) Cabling QAP: QCL74QAP023 

(d) IS 8623 Part : I : 1993 : Standards for Specification for Low Voltage Switch gear 

and control gear assemblies : Requirements for Installation 

(e) IS 3231 : Calibration of relays. 

(h) IS standards for switch Gears. 

3. CLASS OF SHIP / SUBMARINE IN WHICH FITTED : Indian Naval Ships. 

4. TEST AND MEASURING INSTUMENTS USED : 

(a) Multimeter, (b) Megger (c) Tong tester (d) Temperature mete (e) SPM meter (f) 

Vibration meter 

(g) RPM meter, (h) Frequency meter, (i) Power factor meter.(k) Phase sequence 

meter 




DEPT. : 



5. QC CHECKS TO BE UNDERTAKEN AS PER SOW/ CHECK LIST : 

Sr. ACTIVITY 

No. DESCRIPTION 

REFERENCE DOCMENT & CHECK LIST INSPECTION 

SCOPE OF WORK P R W H 

01 Repair, Overhauling, Refer to QAP : QCL074QAP001 for Alternator 1 2&3 3 3 

refurbishment, new (i) Checks during removal and opening inspection, 

installation and Check for technical details of removed / opened 

commissioning/Testing Alternator for any damage /missing / 

of Alternator / abnormalities . Check for serviceability / condition 

Generator 

of Alternator for to ascertain the serviceability of 

each components to undertake repair/ overhaul / 

renewal. 

ii) Check for old & New bearings to be QC checked 

before fitment at QC bearing Lab. 

iii) Check winding ohmic values & insulation of winding. 

iv) Check for overhauling and cleaning of all by CTC / 

alcohol / petrol Alternator parts like body, winding, rotor, 

shaft, rocker 

Arms, carbon brusher & AVR . Defective parts to be 

renewed as per sample and reputed / OEM make 

conforming IS. 

v) Carbon brusher to be renewed as per grade & size 

confirming IS 

vi) If winding found burnt/over heated/Zero insulation 

(Not improved even overhauling) to be rewound as per 

original data. 

vii) New procured winding wire to be QC checked in the 

QC WWT Lab 

viii) Dr bake varnish / coat varnish to be applied on the 

winding. 

viii) Rotor to be balanced and trueness checked. 

Certificate to be provided . 

ix) Shaft bearing size to be checked, if found changes 

then rotor shaft built up/machined by fabrication & 

machining. 

x) Check rotor bar open / crack / shorted with shaft to be 

repaired, if It found beyond then to be renewed as per 

design. 

xi) Check for inspection for insulation & proper 

assembling, fitment, alignment and connections. 

xiii) Check for terminal block, terminal connections 

cables lugs, cable glands. Check for insulation of Cable 

1 2&3 3 3 


& Winding separately. 

xiv) Check for AVR overhauling, repairing/renewal & 

fitment connections, tuning / setting & Performance. 

xv) Check for No load /full load trial performance . 

Checks 



DEPT. : 



Sr. ACTIVITY 




electrical parameters like RPM, SPM, vibration, temp, 

O/P Volts, frequency, load current should be within limit 

as per Alternator tally plate & Alternator QAP: 

QCL074QAP001 

xvi) Alternator body paint / rust to be removed. After 

cleaning Navy grade paint to be applied before that red 

oxide to be used. 

xvii) New materials to be offered for QC checks prior 

to fitment. Bill voucher to be submitted 

02 Repair, refurbishment, Refer to QAP : QCL074QAP058 for Repair & 1 2&3 3 3 

new installation and refurbish of Switch board 

commissioning/Testing (i) Checks during removal and opening inspection, Check 

of Switch board. for technical details of removed / opened switch gears for 

any damage /missing / abnormalities . Check for 

serviceability / condition of switch board for to ascertain 

the serviceability of each components to undertake repair/ 

overhaul / renewal 

ii) Checks during overhauling of switchboard for 

cleanness, secure, missing, defective part and broken. 

Defective parts to be renewed as per sample reputed 

make/ OEM. 

c) Checks for MCB, MCCB, Contractor, rotary switches, 

CT, PT relays , fuses assembly, Connector, cable entries, 

cables, lugs, lay out, alarm, indications, measuring 

instruments and switch gears for serviceability. If found 

defective to be renewed as per make design. 

d) Check for MCCB overhauling / renewal. 

e) Check for rotary switches (heavy duty ) for 

renewal/overhaul. 

f) Check for internal wiring 

renewal/cleaning/securing/connections. 

g) Check for all indications with assembly to be 

operation / renewed. 

h) Check for fuse assembly & fuses. 


i) Check for meters serviceability, If found unserviceable 

then meters 

to be replaced as per OEM make/ sample/AE make 



DEPT. : 



Sr. ACTIVITY 




j) Check for internal wiring for joints, parish, & unsecure. 

To be renewed as per sample/ rating. Check for fitment, 

tightness, securing of internal wiring. m) Check for 

paint, identification tallies. 

n) Check for operational performance of indications, 

switch gears then testing of full switch board. 

o) New material spare to be offered for QC checks 

prior to fitment bill voucher to be submitted 

03 Repair, Overhauling, 

refurbishment, new 

installation and 

commissioning/Testing 

of AC/DC Motor 

Refer to QAP : QCL074QAP001 for AC/DC Motor 

(i) Checks during removal and opening inspection, 

Check for technical details of removed / opened 

Alternator for any damage /missing / 

abnormalities . Check for serviceability / condition 

of Alternator for to ascertain the serviceability of 

each components to undertake repair/ overhaul / 

renewal. ii) Check for old & New bearings to be QC 

1 2&3 3 3 

checked before fitment at QC bearing Lab. iii) 

Check winding ohmic values & insulation of 

winding. iv) Check for overhauling and cleaning of 

all by CTC / alcohol / petrol Alternator parts like 

body, winding, rotor, shaft, rocker Arms, carbon 

brusher & Defective parts to be renewed as per 

sample and reputed / OEM make conforming IS. v 

) Carbon brusher to be renewed as per grade & 

size confirming IS vi) If winding found burnt/over 

heated/Zero insulation (Not improved even 

overhauling) to be rewound as per original data. vii 

) New procured winding wire to be QC checked in 


the QC WWT Lab 

viii) Dr bake varnish / coat 

varnish to be applied on the winding. viii) Rotor to 

be balanced and trueness checked. Certificate to 

be provided . ix) Shaft bearing size to be checked, if 

found changes then rotor shaft built up/machined 

by fabrication & machining. 

x) Check rotor bar open / crack / shorted with shaft to be 

repaired, if It found beyond then to be renewed as per 

design. xi) Check for inspection for insulation & proper 

assembling, fitment, alignment and connections. 

xiii) Check for terminal block, terminal connections 

cables lugs, cable glands. Check for insulation of Cable 

& 



DEPT. : 



Sr. ACTIVITY 




Winding separately. xiv) Check for No load /full load trial 

performance . Checks electrical parameters like RPM, 

SPM, vibration, temp, load current should be within limit 

as per Motor tally plate & Motor QAP: QCL074QAP001 

xv) Motor body paint / rust to be removed. After cleaning 

Navy grade paint to be applied before that red oxide to be 

used. xvi) New materials to be offered for QC checks prior 

to fitment. Bill voucher to be submitted. 

04 Repair, O/H, 



Refer to QAP074QAP059 for Starters and Control panels 

i) Visual checks for opening starter for any 

damage/missing/defectives/ abnormalities . ii) Visual 

1 2& 3 3 

commissioning/Testing checks for overhauling starter defective missing part to be 

renewed as per sample / OEM reputed make & cleaning 

of AC/DC Motor 

tightness securing connections. iii) Checks for perished 

Starters/ Control 

wiring renewal as per sample. iv) Check for serviceability 

panels 

of contractor relay it found defective to be renewed as per 

sample/ OEM. v) Overload relay to be calibrated 

certificate to be submitted. O/L relay to be calibrated as 

per QAP059. vi) Starter box existing paint / rust to be 

removed & repainted by navy grade paint. New gasket to 

be fitted. vii) Check for fitment, tightness, connections & 

secure of starter. Cable glands to be filled. viii) 

Operational performance of starter to be checked. 

ix) New spare / material to be offered for QC checks 

bill voucher to be submitted. 

05 Repair, Overhauling, i)Visual checks to be offered for check for any damage/ 1 2&3 3 3 


efurbishment, new 



of transformer / 

CT/PT 

missing /defects. ii) Body to be renewed / overhauled/ 

repainted iii) Check for varnish of winding & insulation & 

ohmic value. iv) Check for fitment, tightness of 

connections & secure with earthing of transformer . 

v) Check for operational and load performance 



DEPT. : 



Sr. ACTIVITY 







Refer to QAP : QCL074QAP059 for control panels. 

i) Visual checks after opening for any defects 

ii) Check for overhauling, repairing and cleaning of control 

1 2&3 3 3 

commissioning/Testing panels. iii) Check defective /missing competent to be 

renewed as per sample / OEM make/ reputed make. iv) 

of Control panels 

Check for fitment, connection, secure & tightness of 

control panels. New material bill to be submitted v) 

Overload relay to be calibrated 

vi) New material compartment to be offered the QC check 

prior to fitment. vii) Operational performance to be 

checked as per Tech. manual & data. 





of Self Starter / 

Battery charging 

Alternator / Dynamo 

i) Visual checks after opening for any defects for 

serviceability. 

ii) Check for overhauling, repairing and cleaning / renewal. 

iii) Check defective /missing competent to be renewed as 

per sample / OEM make/ reputed make. iv) Check for 

fitment, connection, secure & tightness. New material bill 

to be submitted v) If item /equipment found beyond 

repair to be renewed as per sample/make/ OEM 

make/rating. 


prior to fitment. vii) Operational performance to be 

checked as per Tech. manual & data. V)Test 

certificated to be produced / submitted. iv) Check for full 

DYT/INCOD/1213/106(a)/PLYCM/MADHURREFIT/420 71/127 

1 2&3 3 3





of Shore supply box. 

load trials / to be proved. 

i) Visual checks for any defects for serviceability. 








vi) Check for new supply box. v) Check for new voltmeter 

phone sequence meter OEM range. Meters to be 

calibrated. 

vi) New material bill/ voucher to be submitted. 

vii) Check for test, sequence & performance. To be 

proved on board on load 

1 2&3 3 3 



DEPT. : 



Sr. ACTIVITY 




09 Repair, O/H refurbish, 

new installation and 





1 2&3 3 3 

of Galley hot plate. & iii) Check defective /missing competent to be renewed as 


Control panel. 





vi) Overload relay to be calibrated . 

vi) New material compartment to be offered the QC 

check prior to fitment. vii) Operational performance to 

be checked 





of Alarm, alarm 

control panel, Hooter 

& Electric Siren, 

whistle, Horn. 











1 2&3 3 3





of Battery charging 

rectifier 


prior to fitment. vii) Check for Operational performance & 

full load trials. 












full load trials onboard. 

1 2&3 3 3 



DEPT. : 



Sr. ACTIVITY 










1 2&3 3 3 

commissioning/Testing iii) Check defective /missing competent to be renewed as 


of Distribution Boxes/ 

JB 







full load trials on board. Viii) DB/JB box to be painted 

asper Navy grade. 





of Light fittings / 








1 2&3 3 3

Search light fittings/ 

Halogen light fittings/ 

Flood light fittings/ 

Dom light fittings / 

Navigation light fittings/ 

Fluorescent tube light 

fittings,/ Emergency 

light fittings, 

Ceremonial & Weather 

deck light fittings, 

Table lights 



make/rating. vi) New material compartment to be offered 

the QC check prior to fitment. vii) Check for Operational 

performance & full load trials on board. viii) Light 

fittings to be painted as per Navy grade. 

iii) Check for fitment & connection of switch socket 

connection tightness securing. iv) Check for operation of 

fittings & switch socket as per QAP. 



DEPT. : 



Sr. ACTIVITY 




14 Repair, Overhauling, Refer to QAP : QCL074QAP059 for control panels. 1 2&3 3 3 

refurbishment, new i) Visual checks for any defects for serviceability. 

installation and testing ii) Check for overhauling, repairing and cleaning / renewal. 

of Navigational light iii) Check defective /missing competent to be renewed as 


control panel. 






performance & full load trials on board. viii) Panel box 

to be painted as per Navy grade. 



installation and testing 

Refer to QAP : QCL074QAP059 




1 2&3 3 3 


of Wall mounted fan 

16 Overhauling, 



commissioning / 

testing of Lead Acid 

batteries / Dry Cell 

batteries /No 

maintenance batteries 

17 Renewal /new 

installation and / 

testing of Socket / 

Switches / Extension 

board /Indication 

lamps type 







performance & full load trials on board. Vii) Check for 

new wall mounted fan Make/sweep/rating etc. as per 

SOW ii) Check for fitment & operational test. 



iii) To be renewed as per sample / OEM make/ reputed 

make. iv) Check for fitment, connection, secure & 

tightness. New material bill to be submitted vi) Batteries 

to be offered the QC check prior to fitment. vii) Check for 

Operational and commissioning of batteries viii) Batteries 

to be tested two times for charging & discharging on full 

load. Acid density to be checked. 



ii) Check for cleaning / renewal. iv) Check for fitment, 

connection, secure & tightness. New material bill to be 

submitted v) If item /equipment found beyond repair to 

be renewed as per sample/make/ OEM make/rating. vi) 

1 2&3 3 3 

1 2&3 3 3 



DEPT. : 



Sr. ACTIVITY 




New material compartment to be offered the QC 

check prior to fitment. vii) Check for Operational 

performance & full load trials on board. Vii) Check 

for new multipin switch socket make/ capacity ii) 

Check for test as per SOW 



1 2&3 3 3 

refurbishment, new i) Visual checks for any defects for serviceability. 

installation and ii) Check for overhauling, repairing and cleaning / 

commissioning / testing renewal. iii) Check defective /missing competent to be 


of Intercom System & 

Loud hailer/ Broad 

casting/ PI /SRE 

System/PA system & 

VHF/Telecommunication 

system. / Television 




commissioning / testing 

of Window wiper 

system /motor, 


refurbishment, 

renewal ,new installation 

and commissioning / 

testing of Main steering 

system & Dash board 

panel at Wheel 

house/bridge / 

Steering gear system 


Check for fitment, connection, secure & tightness. New 

material bill to be submitted v) If item /equipment found 

beyond repair to be renewed as per sample/make/ OEM 



performance of Communication system & full load trials 

on board. Viii) Check for system operation as per SOW 

& Tech manual ix) Check for fitment & operational test 

Test certificate to be provided if any 

Refer to QAP : QCL074QAP001 for AC/DC Motor 

As per Sl No 03 

Refer to QAP : QCL074QAP059 for control panels 


ii) Check for overhauling, repairing and cleaning / 

renewal. iii) Check defective /missing competent to be 


Check for fitment, connection, secure & tightness. New 

material bill to be submitted v) If item /equipment found 

beyond repair to be renewed as per sample/make/ OEM 


the QC check prior to fitment. vii) Measuring instruments 

1 2&3 3 3 

1 2&3 3 3 



DEPT. : 



Sr. 

No. 

ACTIVITY 


DESCRIPTION 


to be calibrated viii) Check for Operational performance of 

Steering System & full load trials on board. ixi) Check for 

system operation as per SOW & Tech manual ix) Check 

for fitment & operational test x) Test certificate to be 

provided if any 







refurbishment, 

renewal ,new 



commissioning / 

testing of Oily water 

separator & Fire 

monitoring System & 

Flood Alarm System 

RO plant system & 

STP System 

22 Repair, refurbishment, 

new installation and 

commissioning of 

switch gears in the 

system panel / 

starter/switch board & 

Auto/hand Change 

Over switch / 

Switches/ Indications / 

relays/contactor / 

Pressure switch/ level 

switches /temp 

sensor/ sensors / 

Solenoid Valve, cutout 

& Thermostat/ flood 

/float switches/sensor 





the QC check prior to fitment. vii) Measuring 

instruments to be calibrated viii) Check for 

Operational performance of System & full load trials 

on board. ixi) Check for system operation as per 

SOW & Tech manual ix) Check for fitment & 

operational test x) Test certificate to be provided if 

any 










the QC check prior to fitment. vii) Measuring instruments 

to be calibrated viii) Check for Operational performance & 

full load trials on board as per SOW & Tech manual ix) 

Test certificate to be provided if any x) Panel to be 

painted as per navy Grade. 

1 2&3 3 3 



DEPT. : 



Sr. ACTIVITY 




23 Cable/wire, cabling & 

Bus bar , bus bar 

i) QCL074QAP023 for Cabling . 

(ii) Check for opening inspection for cabling for 

1 2&3 3 3 

fitment, External condition of system / internal wiring. If perished wiring 

/Internal wiring found to be renewed, . if one / two cables/ wires 

found perished/ burnt. Then only perished wiring to 

be renewed. 


iii) Perished wiring / cable / total wiring to be replaced 

as per order/ requirement OEM specified . 

(iv) Cable samples to be approved from QC prior to 

fitment & should be IS 694/1554 confirming LFHR 

/LFH /FR wires 1100Volts. For control wiring 

minimum 1.5 / 2.5 sq mm cables for power cables 

defend upon current rating/requirement / OEM 

specified / Navy order. (v) Check for control cables 

termination to be done by tinned copper lugs with 

appropriate current rating with heat shrink sleeve / 

PVC sleeve with numbering as per drawing. Lugs : 

Dowell’s make. (vi) Check for replacement of 

existing cables as per sample / Current and voltage 

rating. 

(vii) Check for all laid cables secured and lay out 

properly. Power and control cables shall be neatly 

bunched separately (viii) Check for numbering to all 

cables ends as per Circuit Diagrams. (ix) As per IS 

standard Bus bar should be tinned / electroplated 

and heat shrink sleeve to be covered on the bus bar. 

Bus bar to be used as per current rating requirement. 



DEPT. : 



Sr. 

No. 

ACTIVITY 

DESCRIPTION 



(i) Check and confirm for make, model, type, design 1 2&3 3 3 

and capacity of controller. Check for Type, rating & 

model of controller, current capacity. . 

(ii) Check for serviceability of controller & Drum 

controller for to ascertain the serviceability of each 

24 Controller & Drum 

Controller 


25 Carbon brushes, 

brush holder, Rocker 

arms, Spring, Slip 

ring, commutator, 

collector 

components to undertake repair/ overhaul / renewal. 

To find out actual faults, deficiencies, worn out, 

damage, missing parts.etc. 

(iii) After dismantling, check for any play/ wear and 

tear in the drum controller, controller, Slip ring, 

Brushes, rocker arms, brush holders, main contacts 

and associated parts. 

(iv) Carbon brushes & Main contacts to be removed 

from controller and drum controller. Contactor, slip 

ring, commutator, worn out contacts to be cleaned, 

polished, petroleum gelly to be applied on main 

contacts place. 

(v) Main contacts/ slip ring worn out & found beyond 

repair to be replaced as per sample. , Check for 

insulation, fitment and tightness. Should not create 

any humming noise/vibration etc. 

(vi) Drum controller / controller , if found 

unserviceable, by confirming worn out contacts, 

play in the main contacts, main contacts wear and 

tear, broken/missing etc. then to be procured from 

as per sample & make / OEM make, / manufactured 

as per sample. Sample to be approved prior to 

fitment. Check quality, type, model, sizes, shape & 

as per IS standards/ requirement/ OEM make 

(vi) Check for fitment, installation & connection 

(vii) Check for cold checks. Then check for on No 

load & full load test / operation with system/unit. 

(i) Check for serviceability of carbon brushes, 

holder, commutator, collector, rocker arms, 

(ii) Check for any play/ wear and tear, 

damage/missing parts in carbon brushes, holder, 

slip ring, commutator, rocker arms. 

(ii) Check for worn out of carbon brushes & 

live contacts. (iv) (iv) After 

dismantled/opened of rocker 

1 2&3 3 3 



DEPT. : 



Sr. 

No. 

ACTIVITY 


DESCRIPTION 


arms, slip ring, commutator, check for worn out 

parts to be cleaned, polished, repaired. (v) If found 


26 Sleeve, Identification 

tallies, terminals / 

studs and connectors 

beyond repair to be replaced/ manufactured as per 

sample/grade. Check for insulation, fitment and 

tightness. Should not create any humming 

noise/vibration/sparking etc. 

(vi) New carbon brushes / rocker arms/ spring, slip 

ring, commutator to be procured from as per sample 

& make / OEM make, / manufactured as per 

sample. Sample to be approved prior to fitment. 

Check quality, type, model, sizes, shape & as per 

IS standards/ requirement/ OEM make 

(vi) Check for fitment, installation, connection & 

insulation. 

(vii) Check for hot test / operation with uint. 

(i) Check for Cable lugs, numbers, ferrules, PVC / 

metal sleeve, identification tallies & terminals, 

terminals base and connector (ii) Cable lugs should 

be tinned copper conductor and heavy duty current 

carrying capacity to be used / as per circuit 

diagrams/ requirement. Cable lugs should be proper 

size, rating, type(I type, U type & O type) for proper 

connection. Copper lugs Dowell’s make / reputed 

make to be used.. 

(iii) Cable / wire terminals should be numbered as 

per circuit drawing. 

(iv) Cable lay out should be compact/ suitable and 

secured by cable ties/ cable channel/ casing 

capping./ conduit pipes. Cable tie, PVC / Metal 

pipes, casing and capping and cable channel to be 

procured from reputed make /OEM make 

confirming IS standards, New material should be 

durable, suitable, reliable, heavy duty and quality 

material. 

(v) Check for connection, terminal base, terminals / 

connectors & should be heavy duty, tight, cleaned, 

insulated. durable, suitable, reliable, heavy duty 

and quality material. 

New material to be procured from reputed firm 

/make /OEM make with IS STD confirming . 

1 2&3 3 3 



DEPT. : 



Sr. 

No. 

ACTIVITY 

DESCRIPTION 

REFERENCE DOCMENT & CHECK LIST 

INSPECTION 



vi) Check for identification tallies. Tallies should be 

suitable, visible, durable, reliable, identified & tally 

material should be durable, quality material. Like for 

example aluminum metal/PVC engraved tally. vii) 

Check for Identification tallies for panel internal and 

external as per drawing/ requirement/OEM specified. 

viii) Check for numbers / ferrules of wiring end 

terminal as per circuit diagrams. It should be visible, 

proper size, quality material, suitable and durable. 

ix) Check for sleeve over cable joints, at cable 

terminal ends, For over Cable joints/ Cable end 

terminal /over lugs heat shrink sleeve / PVC sleeve to 

be used. Confirming IS Standard only. 

Remarks : (A) For QC clearance Repair, refurbishment / installation / fitment & 

testing /commissioning of Electrical DL’s on the ship /craft/boat 

(B) Legends : (i) P : Perform, R : Review, W: Witness, H: Hold 

(ii) 1. : Contractor / firm, 2 : USER , 3: MQC(L) , 4 : SS 

© (i) CHP (Customer Hold point ) The contactor is not to proceed further till approval of QC 

Supervisor 

(ii) Calibration certificate of Sensor, counter, timer, relays, Control PCB’s, Cut Out, 

Gauges & measuring instruments to be submitted. If requirement of recalibration, To be 

carried from approved Govt lab. 

(iii) Test certificates of material / spares from OEM make / Government approved lab to 

be 

provided / submitted. New material used during overhauling / New installation 

of STP, bill/voucher copies to be provided/ submitted. (IV) Firm has to offered in 

stage wise / in process inspection that are Removal, Opening, overhauling, 

Installation and load trials & commissioning for QC checks. If HAT & SAT trials 

reports and Ship issued WDC to be submitted for preparation for inspection Note. 

(v) Additional QC checks may be undertaken in case of repeated failure. 

DEPT: QC(E) C. No 

74 

SHIP: FC MADHUR 


QUALITY ASSURANCE PLAN 

REV DATE: 23 May 12 FORM Q C E 0 7 4 R E 0 1 0 

No:01 

NO 

JOB TITLE : REFIT 


QAP No : QCE74 245 QAP DATE : 11JUL12 PAGE 82 OF22 

DL No. / Defect Description & 

Qty Referen Inspection 

Sr No. Activity Description 

ce P R W H 

Docume 

nt 

E20001 Defect Description 

02 1 4 3 3,4 

Carryout cleaning, polishing and greasing of 

propeller post undocking by removing the securing 

screws from the propeller boss and refitment. Hub 

impression 

Activity Description 

Removal of rope guard, removal of propeller cone, 

propeller nut, propeller, visual & dimensional 

inspection of each above items, rectify the defects 

of propeller, propeller keys, nut and cone if any. 

Carryout the impression of the propeller hub and 

coupling hub with shaft tapered journal 


02 1 3 3,4 

Carry out metal build up, grinding and balancing of 

propeller post inspection and as per MQC 



Measure the pitch of the propeller, Repair any 

damaged on the blade and other area carry out 

ringing test. 


02 1 3 3,4 

Renew the propeller nut and SS locking pin and 

rope guard as per MQC recommendation 


Renew propeller nut if threads are damaged or 

rectify the same; renew the locking pins, rope guard 

if damaged. 


1 3 3 

Carry out balancing of propeller post inspection and 

recommendation as per MQC 

Activity DYT/INCOD/1213/106(a)/PLYCM/MADHURREFIT/420 Description 

82/127 

Carryout static and dynamic balancing


74 





No:01 

NO 

JOB TITLE : REFIT OF FERRY CRAFTMADHUR 

QAP No : QCE74 245 QAP DATE : 11JUL12 PAGE 2 OF 22 

E20005 

Defect Description 

Examine and Check clearances of both shaft stern 

tube bushes, Plummer block Bearings and ‘A’ 

brackets bearing of shafts by feeler gauge 

(i)Renew stern tube outer oil seal, newark type 

seal, matsynthetic rubber and ph. Bronze flanges 

(male and female sealing flange) 

(ii)Renew stern tube inner side gland hemp packing 

(matgreased hemp, size 1/2 inch sq x 420mm long 

x 08 no, shaft dia 114 mm). 


Check the opening up bearing clearances after 

removing of propeller and marna gland from aft side 

and hemp packing from fwd side and plummer 

block roller ball feeler gauge clearances if bearing is 

in roller type or oil clearances if white metal bearing 

(i) Removal of marna gland, carryout visual and 

dimensional inspection of marna gland assembly, 

which includes male, female , wearing plates, joints 

and compression rubbers. Renew if it necessary 

(ii) Renew the hemp packing after repair/refit of 

shaft line , assemble the unit and check the oil 

leakage 

02 

02 

1 

1 

 

2 

3 

3 

3,4 

3,4 



74 





No:01 

NO 

JOB TITLE :REFIT 




If clearance found beyond permissible limits, 

withdraw shaft and stern tube bushes (fwd and aft) 

carry out following repairs as per inspection and 

recommendation of MQC(quote separately). 

(i) Renew stern tube bushes (Mat gun metal with 5 

mm thick white metal lining, 115x147x362 & 

114x148x248 mm length) and machine the bushes 

to reduce the clearance within minimum permissible 

limits. ( Quote for port and stbd shaft ) 

(ii) Check trueness of shafts, carry out metal 

building up / insert sleeves on both journals (fwd & 

aft) machine and journals to be made smooth and 

mirror finish as per MQC instruction. Resight shaft 

line and align shaft with respect to gear box. 

(iii) Check and renew split roller Plummer bearing 

(self aligning ball bearings Type SN 520 Series), 

bearing grease to be renewed.) 

(iv) Renew bulkhead glands hemp packing (matgreased 

hemp, size 1/2 inch sq x 370 mm long x 

08 no, shaft dia 90 mm). 

(V) Inspect shaft couplings, coupling key and 

keyways, coupling nut and renew 


(i) Removal of stern tube bushes from the housing, 

visual and dimensional inspection of the bushes if 

damaged renew the bushes and its housing by 

remetaling as per the specification refer OEM 

manual for details, machining the bushes as per 

sighting if required, check the boxing up clearances 

of stern bush, pack the inner side gland with hemp 

packing as specified. 

(ii) Removal of tail shaft, intermediate shaft, visual 

and dimensional inspection of shaft , key, key slot, 

check trueness of the shaft with coupling, check the 

shaft load line with respect to its bearing. Check the 


02 

02 

02 

02 

1 

1 

1 

1 

1 

2 

2 

 

 

3 

3 

3 

3 

3 

3,4 

3,4 

3,4 

3,4 

3,4


74 


REV 

No:0 

1 



DATE: 23 May 12 FORM Q C E 0 7 4 R E 0 1 0 

NO 



E 

20007 


Carry out renewal of ‘A’ Bracket thorden bushes with 

carrier shaft and sighting, correction analyze of eccentricity and evaluate if any. the shaft Renewal sighting of 

bushes readings, and machine machining the instruction bushes as per as the per sighting, inspection 

report check and the recommendation butt clearance of of the MQCE. bushes after fitment in 

02 

Activity the housing, Description check the load line of the shaft, check 

Measure the compression the clearances of the of Marna the A gland bracket , check bushes the oil and 

rectify leakage after the sighting reading. Renew the bearing 

with (iii) it’s check carrier the if plummer required block bearing with its fittings, 

visual and dimensional inspection of bearings, renew 

the damaged bearings, check the bearing clearances, 

check the plummer block loading. 

(iv) Replace the bulkhead gland and insert the hemp 

packing ensuring the clearances between shaft and 

Bulkhead. 

(v) Check the impression of the coupling hub, key 

with respect to shaft and check the nut 

1 3 3 



74 





No:01 

NO 




Overhaul and clean both hydraulic rudder 

motor(Type HSG TK 70), renew top & bottom oil 

seals, piston seals, “O” rings as per sample and refit 

relief valves(set pressure40 kg/cm2). Prove the 

system on board and offer trials. (Make Geeta Engg 

Works P ltd, Thane). Qty 02 

1 3 3 


Drain Oil from the motor. Disconnect all the 

associated hydraulic pipes, disconnect the 

potentiometer and feed back linkage. Remove pin 

and tie rod. Open all the fasteners holding the cover. 

Hold the rudder stock on the chain block if taking 

whole load of the rudder stock. Loosen the nut 

holding the rudder stock. Remove the tiller block. 

Remove the oscillator piston along with the piston 

seal. Check the housing for scoring if so follow the 

instruction by the QC(E) rep. check the bottom seal 

journal surface if scoring the same must be machined 

/ renew the sleeve. Check the centre bush for the 

clearances if excessive the same must be renewed. 

Renew bottom seal. Check the top seal journal and 

renew as above. Renew piston seal of OEM make. Fit 

all the components and pressure test for leakages if 

sat go for performance trials. 



74 





No:01 

NO 

JOB TITLE : REFIT OF FERRY CRAFTMADHUR 



Both rudder stock bush clearances to be checked. 

On completion renew gland packing as per sample 

(MatGreased Hemp/cotton grease, complete 05 

turn, rudder stock dia 110 mm). 


Remove the old hemp packing Check the feeler 

gauge clearances 


If clearances found beyond permissible limits, 

withdraw rudder stocks and renew bushes, sleeves, 

repair rudder journals and restore to design 

clearances. Details of bushes and sleeves as 

below. 

(i) Bushes: Mat GM BS 1400, LG 3C; Length 260 

mm; ID 122 mm; OD 152 mm 

(ii) Sleeves: Mat Phosphor Bronze BS 1400PB 

1C; Thickness 6 mm; ID 110 mm, Length480 

mm; shrunk fitted 


(i) Inspect the rudder stock journal and rudder 

bushes check the ovality and taper 

(ii) Rectify the defect and restore the initial 

clearances. Align the rudder bushes if required. IRS 

should be witnessed the forging of material. 

02 1 3 3 

02 

1 2 

02 

1 2 

3 3/4 

3 3/4 



74 





No:01 

NO 




One in no. Steering hydraulic motor driven pump 

(Type M 4) to be overhauled and gears, shafts, 

bearing seals, 02 in nos electrically operated 

maneuvering valves to be renewed (Type S 35 P, 

24 V DC, make Tenfjord). (Working pressure 40 

Kg/cm2, testing pressure 60kg/cm2). Prove pump 

post overhauling. ). Qty 01 

1 3 3 


Dismantle pump and its components; mark each 

part for its location and identification. Clean each 

part, Gauging of parts. Damaged/ worn out parts to 

be renewed. Check new spares of OEM make only, 

gauging and final boxing up inspection. 

Maneuvering valves to be cleaned. Checked for 

internal leakages of the spool. Check the continuity 

of the solenoid coil, renew seal. 

Oil tank to be thoroughly cleaned, clean the 

magnetic filter for any metal chips, assemble all the 

components, charge with fresh oil and conduct 

performance trial in workshop / on board. 

All pressure gauged to be calibrated with approved 

Government lab. Any gauge found damaged then 

renew with same range, calibration certificate to be 

submitted to QC(E) office 


Overhaul and repair 01 in No. steering hand 

operated wheel pump (Type H 33) and transmitter, 

renew worn out parts as per MQC inspection. Prove 

the pump for satisfactory operation. Qty 01 



74 





No:01 

NO 



E20013 


Dismantle pump completely clean all the parts 

visual inspection, if any wear, scoring is observed 

on the gears the set must be renewed. Scoring 

observed on the spool the valve must be renewed, 

carry out the internal leakages test if exceed the 

same must be renewed refer the OEM manual for 

data. Check the solenoid coil, spring and seal 

renew if require, carryout painting post trials. 


Overhauling (3000 Hourly routines) of air 

compressors through authorized dealer only and 

offer trials on completion. Prove the compressor 

post completion. 

Make ELGI, model THPC 300 ). Qty 02 

1 3 3 

E20015 


Dismantle completely, clean all parts, gauge all 

bearings, piston dia, cylinder bore, renew piston 

rings set, clean the LO sump, clean LO level 

indicator, intermediate cooler, safety valve to be set 

to the desired pressure, valve reed to be renewed 

along with the spring plate. Balancing of the 

flywheel, renew the belts if damaged. Carry out 

painting post trials. 

1 3 3 


Overhauling of 02 in nos GS Pump. Renewal of 

Impellers, shafts, bearing and seals. Prove the 


pump post Overhauling. 

Make FloRite pump, Type: SE 62/1 ). Qty 02. 



74 





No:01 

NO 



E20016 Activity Description 

Dismantle the pump clean all the parts carry out the 

visual inspection and gauging of parts if excessive 

clearance is observed between the sealing rings, 

restore the clearances. Carry out the shaft trueness 

check, dynamic balancing of the rotating unit, 

submit the certificate, carryout painting post HAT 

1 3 3 


Renewal of 01 in nos motor driven bilge pump and 

offer trials post renewal. Make FloRite pump, Type: 

SE 62/1, capacity 21 TPH ). Qty 01 

E20017 . Activity Description 

Renew and prove efficacy of the pump during trials 

1 3 3 


Renewal of foundation plate for following view 

perished. 

(c) 02 in nos G.S pump 

(d) 01 in nos bilge pump. 

Mat MS Size 300mm x 1000 x 8mm thick (as per 

sample). Alignment of pump with motor post 

renewal of foundation. 



74 





No:01 

NO 


QAP No : QCE74245 QAP DATE : 11JUL12 PAGE 10 OF22 

E20018 9ctivity Description 

Renew plates as per given specification and align 

these pumps with motor in the presence of QC (E) 

inspector. 

1 3 3 


Overhaul of semi rotary hand pump for following 

system view malfunctioning. 

(d) F/W System Qty 02 

(e) Fuel system – Qty 01 

(f) Bilge System Qty 01. 

(MakeBEW, ModelBSS No. 5) 


Dismantle pump completely, clean all parts, gauge 

spindle, flap valve at seat, pins in good conditions, 

renew the shaft packing, carryout painting post 

overhaul. 

1 3 3 


Renewal of 20 in nos studs & nuts of 04 in no fuel 

tank view damaged. 


Remove all old studs and Nuts. Replace it with New 

studs and nuts and offer QC (E) inspection. 

1 3 3 


The following steering hydraulic system valves to be 

renewed. (MaterialGun Metal) 

(a) HP line valves ( size 28 mm testing pressure 60 

Kg/cm2) Qty 02 

(b) LP line valves ( size 15 mm testing pressure 10 

kg/cm2) Qty 02 



74 





No:01 

NO 



E 

20022 

E 

20023 


Remove, refit, overhaul and pressure test the 


(a) Air bottle chest valve of air bottles (test pressure 

600 PSI 

Qty 02 

(b) Two safety Valve (Set pressure 440 psi) ). Qty 

02 

(b) Reducing valve (30 / 7 bar) Qty 01 

(c) Relief valve, Dia ½ inch, set limit8 kg/cm2). Qty 

01 

(d) Air stop valve/ air system valve (MatGM), dia ½ 

inch ). Qty 05 


PSI) with isolating valve. ). Qty 02 

Activity Description Remove the Valves (13 Nos.) 

from their location prior permission of ss. Dismantle 

the valves. Renew the defective parts as per 

opening inspection report of QC rep., after 

confirming the parent material. The renewed parts 

material to be tested in NABL in presence of QC 

rep. Gaskets, seals etc to be renewed. Valves to be 

overhauled and pressure tested after setting at 

designed pressure. 


Renewal of 06 in no. Sea water strainers (Mat Gun 

metal/Bronze) as per sample 

(a) 100mm dia x 235 mm in length). Qty 02 

(b) 70mm dia x 150 mm in length. ). Qty 04 

Activity Description Procure the material (Mat 

Gun metal/Bronze) confirm the material from NABL 

Lab in presence of QC rep. Manufacture the 

strainers as per sample/size 

1 3 3 

1 3 3 



74 


REV 

No:0 

1 



DATE: 23 May 12 FORM Q C E 0 7 4 R E 0 1 0 

NO 



E20024 19. Activity Description 

Remove old valves, replace those with new ones as 

per given specification and pressure test them in 

the presence of QC (E) Inspector. 

1 3 3 


The following steering hydraulic system LP/HP 

connection (with flexible pipe/hose) to be renewed 

as per sample. 

(a) HP connection to maneuvering ( size 28 mm 

working pressure 40 kg/cm 2 ) Qty 02 

(b) HP connection to Hand pump ( size 28 mm 

working pressure 40 kg/cm 2 ) Qty 02 

(c) LP flexible Hose ( size 15 mm working 

pressure 10 kg/cm 2 ) Qty 01 


Remove above mentioned old hoses, replace them 

with new ones as per sample, carry out the 

hydraulic pressure testing at test pressure at (a)60 

kg/cm 2 (b) 60 kg/cm 2 (c) 15 kg/cm 2 respectively and 

offer to QC (E) inspection. 

1 3 3 


Air operated pneumatic horn/siren to be renewed 

along with strainer, horn valve, isolating cock and 

limiting valve, and to be proven. (MakeM/s 

Westinghouse Saxby Farmer). Qty 01 set 



74 





No:01 

NO 



(b) Reducing valve (30 / 7 bar) Qty 01 

(c) Relief valve, Dia ½ inch, set limit8 kg/cm2). Qty 

01 

(d) Air stop valve/ air system valve (MatGM), dia 

½ inch ). Qty 05 


PSI) with isolating valve. ). Qty 02 








overhauled and pressure tested after setting at 

designed pressure. 

E20026 Renew 07 in nos M/E & DG Exhaust drain pipes 

with all end fittings as per sample. End Fittings 09, 

Dia 15 mm ,Length 15 mtrs, Material MS (ASTM 

106 Gr.B. or Eqv),Test pressure 1.7 kg/cm2 

Activity Description Procure the material 

(Material MS (ASTM 106 Gr.B. or Eqv), confirm the 

material from NABL Lab in presence of QC rep. 

Manufacture the fittings and manufacture the pipes 

as per sample and pressure test. 

E20027 Renew Main engine and DG Exhaust drain valves, 

dia 15 mm (NB), Mat Gun metal, Test pressure 

1.7 kg/cm2. Qty 05 

Activity Description Procure the valves and 

submit the Mill certificate and purchase voucher to 

QC rep. pressure test the valves. 

1 3 3 

1 3 3 



74 





No:01 

NO 


QAP No : QCE74245 QAP DATE : 11JUL12 PAGE 14 OF22 


Following system pipes to be removed, chemically 

cleaned, repaired, pressure tested and fitted back 

as per following dimension 

{Dia (in mm) / Test PR 


dia / 4.5 TP Kg/Cm2. Approx Length. Total Qty 10 

mtr 


dia/ 4.5 Kg/Cm2. Total Qty 15 Mtr 

(c) 32 in nos. S/W system MS pipes(Tpiece)/ 40 

dia / 4.5 Kg/Cm2. Qty 50 mtr 

(d) 25 in nos. M/E F/W system MS pipe/ 50 dia/ 4.5 

Kg/Cm2. Total Qty 30 mtr 

(e) 10 in nos. M/E F/W system MS pipe/ 25 dia/ 4.5 

Kg/Cm2. Total Qty 20 mtrs 

(f) 35 in nos. Fire main system MS pipes/ 50 dia/ 

10.5kg/cm2 Total Qty 45 mtr 

(g) 90 in nos. GS/ Bilge S/W system MS 

pipes/50/4.5 Kg/cm2. Total Qty 80 mtr 

(h) 08 in nos. Fuel filling system MS pipes/ 50 dia/ 

10 kg/cm2. Total Qty 20 mtr 

(j) 10 in nos. Fuel system MS pipes/ 32/10 kg/cm2. 

Total Qty 30 

(k) 17 no in Fuel/LO system MS pipes/ 20 dia / 10 

kg/cm2 Total Qty 25 mtr 

(l) 34 in nos Steering Gear System MS Pipe/ 25 / 10 

kg/cm2. Total Qty 60 mtr 

(m) 17 in nos Steering Gear System MS Pipe/ 12dia 

1 3 3 



(n) 12 in nos. S/W system Cu Ni p0ipes/ 32 dia / 4.5 

Kg / Cm2. Total Qty10 mtr 

(p) 22 in nos. Air system MS pipes/ 20/10.5kg/cm2. 

Total Qty 30 mtr 


74 





No:01 

NO 



Activity Description Remove the Pipes (328 Nos. 

) from their location prior permission of ss. Manually 

clean the pipes, subsequently chemical cleaning. 

Post chemical cleaning the pipes to be offered for 

opening inspection. On recommendation of QC rep 

the pipes to be repaired by using original line 

material. S/W system and Fire main system pipes 

must be repaired/ renewed by MS (hot dip 

galvanized) pipes. Pipes to be hydro pressure 

tested at 1.5 times of working pressure of the 

system. Post pressure testing all pipes to be 

painted by oil paint as per systems color code. 

Pipes to be fitted back in place by using new 

Gaskets and Fasteners. Secure the pipes. The 

system to be Leak tested. 


The following Water valves to be removed, 

Overhauled, Pressure tested and fitted back.{size 

(In mm)/Test Pr (in Kg/Cm2).} MaterialGun Metal. 

(a) Both main sea suction SDNR valve 80/ 3.5 

kg/cm2 Qty 02 

(b) Both main sea suction SDSL valve 80/ 3.5 

kg/cm2 Qty 02 

(c) Both sea chest air release SD valve 40/ 3.5 

kg/cm2 Qty 02 

(d) Both sea chest weed cleaning Air Valve 20/ 10.5 

kg/cm2 Qty 02 

(e) Both M/E S/W pump suction (N/R) Valve 50/ 3.5 

1 3 3 


kg/cm2 Qty 02 

(f) Both M/E S/W suction 3 way plug Valve 50/ 3.5 

kg/cm2 Qty 04 

(g) Both M/E S/W pump delivery valve 40/ 4.5 

kg/cm2 Qty 02 

(h) M/E Inter cooler inlet and outlet valve 40/4.5 

kg/cm2 Qty 02 


74 





No:01 

NO 



(j) Both M/E Emergency cooling SDNR valve 40/ 

4.5 kg/cm2 Qty 02 

(k) D/G SW pumps suc/emg. cooling/ overboard 

SDNR valve 32/ 4.5 kg/cm2 Qty 02 

(l) Both M/E S/W pump overboard discharge valve 

(SDNR)/ 40/ 4.5 kg/cm2 Qty 02 

(m) G.S pump & bilge Pump suction and discharge 

valve 50/4.5 kg/cm2 Qty 04 

(n) Both M/E F/W pp suction valve 50/4.5 kg/cm2 

Qty 02 

(p) Both M/E F/W drain valve 25/4.5 kg/cm2 Qty 02 

(q) Both M/E F/W cooler drain valve 25/ 4.5 kg/cm2 

Qty 02 

(r) Both M/E & DG Spring loaded fire safe fuel line 

valve/Fuel Storage Tank Valve15/ 03 kg/cm2 Qty 

05 

(s) G.S pump valve chest (01 nos x 06 valves on 

chest)/50/06/ 4.5 kg/cm2 Qty 06 

(t) Bilge pump valve chest (02 No's x 03 valves on 

each) 50/ 4.5 kg/cm2 Qty 06 

(u) Fire main line valve/ GS Pump system valve 50/ 

07 kg/cm2 Qty 04 

(v) Fire hydrant valve 32/ 07 kg/cm2 Qty 12 

(w) Fuel filling valve 50/ 3.5 kg/cm2 Qty 02 









overhauled and pressure tested at rated value of 

the system. 


74 





No:01 

NO 




Dismantle clean all parts, visual inspection of the 

disc for any damage, renew if require and assemble 

pressure test for its performances 

1 3 3 


Renewal of 02 in nos submersible pump (with 

starter) make Modi Capacity 20 TPH. Qty 02 


Renew following Main engine and DG Exhaust 

system compensator/ Flexible pipe, silencer and 

exhaust pipe as per sample. 

(a) Main engine Exhaust Compensator, Dia 188 

mm(NB), Mat Steel, TP 3.0 kg/cm2. Qty 02 

(b) Main engine Exhaust silencer, Dia 200 mm (NB 

), MatM.S. ASTM 106 Gr.B. or Eqv. TP 3.0 

kg/cm2. Per valve Per valve Qty 02 

(c) Main engine Exhaust pipe, Dia 200 mm (NB), 

MatM.S. ASTM 106 Gr.B. or Eqv. TP 1.7 kg/cm2. 

Length 10 meter 

(d) DG Exhaust Expansion joint/ Flexible pipe, Dia 

1 3 3 


65 mm, Mat Steel, TP 3.0 kg/cm2 Qty 01 nos 

(e) DG Exhaust silencer, Dia 65 mm, MatM.S. 

ASTM 106 Gr.B. or Eqv., TP 1.7 kg/cm2 Length 1 

meter 

(f) DG Exhaust pipe, Dia 65 mm, MatM.S. ASTM 

106 Gr.B. or Eqv., TP 1.7 kg/cm2 Length 300 mm 


74 





No:01 

NO 




Manufacture/ procure Main engine Exhaust 

Compensator, Dia 188 mm(NB), Mat Steel as per 

sample, Main engine Exhaust silencer, Dia 200 

mm (NB), MatM.S. ASTM 106 Gr.B. or Eqv., Main 

engine Exhaust pipe, Dia 200 mm (NB), MatM.S. 

ASTM 106 Gr.B. or Eqv. DG Exhaust Expansion 

joint/ Flexible pipe, Dia 65 mm, Mat Steel, DG 

Exhaust silencer, Dia 65 mm, MatM.S. ASTM 106 

Gr.B. or Eqv, DG Exhaust pipe, Dia 65 mm, Mat 

M.S. ASTM 106 Gr.B. or Eqv as per sample. The 

specimen pieces to be stamped and witnessed by 

QC rep. the material to be tested in NABL lab for 

chemical and physical analysis.9 ( total6 Nos. and 

10.3 meter) 


Following system pipes to be renewed view 

damaged, Dia (in mm)/ length (in R Meters)/ Test 

PR. 

(a) 06 in nos. main sea suction (MS Galv) pipes/ 80 

1 3 3 


dia/ 4.5 Kg/Cm2. Total Qty 10 mtr 


dia/ 4.5 Kg/Cm2. Total Qty 15 

(c) 16 in nos. S/W system MS pipes & Tpiece/ 40 

dia/ 4.5 Kg/Cm2. Total Qty 50 

(d) 05 in nos. M/E F/W system MS pipe/ 50 dia/ 4.5 

Kg/Cm2. Total Qty 30 

(e) 04 in nos. M/E F/W system MS pipe/ 25 dia / 4.5 

Kg/Cm2. Total Qty 20 mtr 

(f) 10 in nos. Fire main system MS pipes/ 50 dia/ 

10.5kg/cm2. Total Qty 20 mtr 

(g) 30 in nos. GS/ Bilge S/W system MS pipes / 

50dia / 4.5 Kg/cm2. Total Qty 80 mtr 


74 





No:01 

NO 



(h) 02 in nos. Fuel filling system MS pipes/ 50dia / 


(j) 05 in nos. Fuel system MS pipes/ 32dia/ 10 


(k) 05 in nos. Fuel/LO system MS pipes/ 20 dia/ 10 


(l) 20 in nos. vent MS pipes up routing from deck/ 

50dia / 02 kg/cm2 Total Qty 20 mtr 

(m) 20 in no copper pipes/ 08 dia. Total Qty 20 mtr 

Activity Description Remove the Pipes (129 Nos. 

) from their location prior permission of ss. Procure 

MS pipes (Hot Dip Galvanized) size – 80mm,50 

mm, 40mm and 25 mm. MS Pipes 50mm,32 mm 

and 20 mm, Copper pipes 08 mm. Flange mat mild 

steal Each Heat No. of pipes to be tested in NABL 

lab for chemical and physical analysis in presence 

of QC rep. On receipt of satisfactory lab report the 

pipes to be manufactured as per sample by using 


new flanges. Hot bending is not permitted for GI 

pipes. Post fabrication the pipes to be pressure 

tested .All pipes to be painted by oil paint as per 

systems color code. Pipes to be fitted back in place 

by using new Gaskets and Fasteners. Secure the 

pipes to ships structure. The system to be Leak 

tested. All the old Pipes are to be handed over to 

the ship’s staff / customer 

Remarks: Srl (c), (f), (g) and (l) must be renewed 

by MS(Hot Dip Galvanized) Pipes as the medium is 

sea water. 


The following Water valves to be renewed. Size (In 

mm)/Test Pr (in Kg/Cm2).} MaterialGun Metal. 

(a) Both main sea suction SDNR valve 80/ 3.5 

kg/cm2 Qty 02 

1 3 3 


74 





No:01 

NO 



(b) Both main sea suction SDSL valve 80/ 3.5 

kg/cm2 Qty 02 

(c) Both sea chest air release SD valve 40/ 3.5 

kg/cm2 Per nos Qty 02 

(d) Both sea chest weed cleaning Air Valve 20/ 10.5 

kg/cm2 Qty 02 

(e) Both M/E S/W pump suction (N/R) Valve 50/ 3.5 

kg/cm2 Qty 02 

(f) Both M/E S/W suction 3 way plug Valve 50/ 3.5 

kg/cm2 Qty 02 

(g) Both M/E Emergency cooling SDNR valve 40/ 

4.5 kg/cm2 Qty 02 

(h) DG SW pumps suction & emergency cooling 

SDNR valve 32/ 4.5 kg/cm2 Qty 02 

(j) GS & bilge Pump suction valve 50/4.5 kg/cm2 

Qty 02 


(k) Both M/E F/W drain valve 25/4.5 kg/cm2 Qty 02 

(l) Both M/E F/W cooler drain valve 25/ 4.5 kg/cm2 

Qty 02 

(m) G.S pump valve chest (01 nos x 06 valves on 

chest)50/4.5 kg/cm2 Qty 01 set 

(n) Bilge pump valve chest (02 No's x 03 valves on 

each)50/ 4.5 kg/cm2 Qty 02 set 

(p) Fire hydrant valve 32/ 07 kg/cm2 Qty 04 


from their location prior permission of ss. Procure 

the valves from the manufacturer as per material, 

type and size. Submit the purchase receipt and Mill 

certificate to QC. All valves to be pressure tested in 

front of QC rep. All the old Valves are to be handed 

over to the ship’s staff / customer 


74 





No:01 

NO 




Renewal of 02 in nos submersible pump (with 

starter) make Modi Capacity 20 TPH. Qty 02 

1 3 3 


Remove both old pumps and replace them with new 

ones. Firm to submit the manufacturer certificate 

E20036 All types of filling pipes from upper deck to E/R 

renewal/ repaired. 

Activity Description Renew/ repair the pipes as 

per material /size. Pressure testing to be witnessed 

by QC rep 


STBD GS pump coupling to be repaired 

1 3 3 

1 3 3 



Remove the coupling, clean and repair as instructed 

by the QC(E) rep 

Legend 

(a) ‘P’ Perform, ‘R’ Review, ‘W’ Witness, ‘H’ Customer/QC Hold Point, 

(b) 1 – Contractor/ Firm, 2 IRS/LRS, 3 – MQCE, 4 – Ship Staff, 5 – Contract Executing Authority 

Notes: 

(a) 

HCustomer/QC Hold Point. The contractor is not to proceed further till approval of 

QC representative. 

(b) 

In case of any renewal of material is to be undertaken and the composition is not 

known from OEM manuals/ drawings, the contractor has to undertake the tests of materials from 

government approved/NABL accredited laboratory for its composition in order to select the 


74 





No:01 

NO 



same or equivalent material. The test sample will be stamped by the QC rep. The certificates of the 

original material and the renewed material is required to be submitted by the firm. 

(c) 

All the old material (eg: spare parts, sub assemblies etc) are to be handed over to 

the ship’s staff / customer and certificate for the same to be submitted to the QC dept prior 

completion of refit. 

(d) 

In case of imported materials, certificates from classification societies are required to 

be forwarded. 

(e) 

Test Certificates. The contractor has to submit relevant test certificates for materials 

from Government approved/NABL accredited laboratory. 

Environmental and Safety Standards :The firm shall follow all safety norms and IMS (Integrated 

Management Systems) standards of ND (MB) in accordance with ISO9001:2008 ,ISO14001:2004 

& OHSAS 18001:2007. 


Enclosure III of RFP 

STANDARD CONDITIONS OF CONTRACT FOR PARTIAL/COMPLETE 

REFIT/ REPAIRS OF SHIPS/SUBMAYINES/MAYINE AND SERVICE ASSETS 

(Forms an integral part of the Contract, to be sent as Enclosure III of RFP) 

TABLE OF CONTENTS 

ARTICLE NO. / DESCRIPTION 

ARTICLE 1 DEFINITION AND ABBREVIATION 

ARTICLE 2 EFFECTIVE DATE AND OPERATION OF CONTRACT 


ARTICLE 4 CONTRACT PRICE AND TERMS OF PAYMENT 




ARTICLE 8 DURATION AND DELIVERY 


ARTICLE 10 RISK AND EXPENSE CLAUSE 






ARTICLE 15 SECURITY 





ARTICLE 20 PENALTY FOR USE OF UNDUE INFLUENCE 


ARTICLE 22 ACCESS TO BOOKS OF ACCOUNT 

ARTICLE 23 NON DISCLOSURE OF CONTRACT DOCUMENTS 



ARTICLE 26 FREE SERVICES BY NAVY 


ARTICLE 28 INTERPRETATION 



ARTICLE 31 REMOVAL OF METAL SCRAP & DEBRIS 

ARTICLE 32 SIGNATURE AND WITNESSING BY PARTIES 

ANNEX No./ DESCRIPTION 

ANNEX 1 : FORMAT OF CERTIFICATE OF ACCEPTANCE 

ANNEX 2 : SCOPE OF WORK (DEFECT LIST WITH ITEMISED COST) 

ANNEX 3 : FORMAT OF PROMULGATING CHANGE IN SCOPE OF WORK 

ANNEX 4 : BREAKDOWN OF CONTRACT PRICE 

ANNEX 5 : FORMAT OF WORK COMPLETION CERTIFICATE 

ANNEX 6 : FORMAT FOR COMPLETION OF HANDING OVERALL DATA BY CONTRACTOR RELATED TO WORK 

(such as 'As Fitted Drawings', Record of Hull survey/ Renewal of Hull Plates / Clearances / Alignment / Testing and Tuning 

/ Weight 

Change/ Grouping of Shock Mounts etc. (to be formulated on case to case basis, if applicable and part of RFP). 

Contract No. ________________ 

Date : ________________ 

PREAMBLE 

THIS Contract is made and entered into at (Name of Place), on this _____ day of the Month of _________ in the 

year _____________ (specify the year in words), 

BETWEEN The President of India represented by ADMIRAL SUPERINTENDENT, NAVAL DOCKYARD, MUMBAI 

(hereinafter referred to as the CUSTOMER), which terms, unless excluded by the context, shall be deemed to include his 

successor or successors and permitted assignees, ON THE FIRST PART 

AND 

M/s_______________ (Name of the Firm/Shipyard including the address), hereinafter referred to as the 

CONTRACTOR, which expression shall include their Administrator, Executors, Successors and Assignees, ON THE 

SECOND PART and where as the CUSTOMER agrees to deliver /permit (Name of the Vessel/Asset) to the 

CONTRACTOR for undertaking ________(Title of the Work) and to take delivery of (Name of the Vessel/Asset) from the 

CONTRACTOR after successful ______(Title of the Work undertaken) The CUSTOMER and the CONTRACTOR being 

hereinafter referred to as “Party” or “Parties”. 


It is now agreed by and between both the parties hereto as follows: 

ARTICLE 1 DEFINITIONS AND ABBREVIATIONS 

1.1 DEFINITIONS 

The following words and expressions in this Contract including its Annexes shall have the meanings as 

hereinafter defined unless the context requires otherwise: 

Actuals : The term Actuals, related to payment, shall mean all expenses, inclusive of those incurred towards associated 

cost elements such as all taxes, duties & levies, freight, insurance and clearance charges incurred by the CONTRACTOR 

and computed at the prevailing exchange rate wherever applicable, at the time of release of payments by the 

CONTRACTOR to the OEMs. 

Article : Any Article of this Contract or partial Article with separate Mayginal number as referred to anywhere in the 

wording of this Contract and / or its Annexes. 

Certificate of Acceptance : The Certificate to be signed jointly by the representatives of the CONTRACTOR and 

the CUSTOMER on the Date of Delivery of the Ship as set out in Article 8.1.1 and Annex 1 of this Contract. 

Contract : Shall mean this Contract including its Preamble, Articles ___ to __ and Annexes __ to __ herein, and all 

amendments, changes, alterations and modifications made to this Contract. 

Material : The term Material shall mean all equipment, fittings, finished / semi finished products, spares, 

consumables, Yard material, items, subassemblies / assemblies, documentation etc. required for the removal, repair & 

refurbishment, refit/installation and testing of any part of the work being undertaken by the CONTRACTOR (and/or by his 

Subcontractors on his behalf) as per scope of his work defined in this Contract, upto completion of the guarantee period 

and liquidation of his outstanding liabilities. COA Agency assigned by the Competent Financial Authority on behalf of the 

President of India to conclude the contract and operate in accordance with Article 2.1. 

Month : Any calendar month, as defined in the Gregorian Calendar, or any period of 30 consecutive Days. 

Year : Year starting from the 1st January and ending on 31 st December or any period of 12 consecutive Months, as the 

case may be. 

1.2 ABBREVIATIONS 

The following words and abbreviations in this Contract including its Annexes shalll have the meanings as 

hereinafter defined unless the context requires otherwise: 

B & D Spares : Base & Depot Spares 

DCD 

: Dockyard Completion Date 

FAT 

: Factory Acceptance Trials 

HAT : Harbour Acceptance Trials 

SAT : Sea Acceptance Trials 

MoD : Ministry of Defence 

OBS : On Board Spares 

PAC : Proprietary Article Certificate 

OEM : Original Equipment Manufacturer/ Firm accorded PAC 

TEC : Technical Evaluation Committee 

CNC : Contract Negotiation Committee 

R & R : Remove and Refit 

STW : Setting To Work 

COA : Contract Operating Authority 

ABER : Anticipated Beyond Economical Repairs 

A's & A's : Additions and Alterations 

QAP : Quality Assurance Plan 

(Note: All Abbreviations pertaining to the case, which require clarification are to be listed here and should form part of 

RFP) 


ARTICLE 2 EFFECTIVE DATE AND OPERATION OF CONTRACT 

2.1 It is hereby agreed and declared that the powers and functions of the CUSTOMER under this Contract, shall be 

exercised by Integrated Commercial Department, NAVAL DOCKYARD, MUMBAI. 

2.2 The Effective Date of Contract is_______. The Contract commences from the Effective Date of Contract. 


3.1 Work & Services Contracts 

3.1.1 It is expressly understood and agreed between the CUSTOMER and the CONTRACTOR that this is a repair, refit 

and services Contract. 

3.2 Scope of Work 

3.2.1 The ________ (Title of work) is to be completed in accordance with the terms, conditions and provisions of this 

Contract, as detailed in the following Articles. 

3.2.2 The Scope of Work is placed at Annex 2 of this Contract. 

3.3 Removal and Refitting of Items 

3.3.1 In the event of the requirement to remove the existing machinery /equipments, switchboards / control panels, 

electronic & communication equipments, light fittings, piping, trunking, valves, electrical cables, junction boxes, lagging, 

panelling, obstructions, protrusions, foundations, etc. falling in the way of repairs, temporarily to facilitate completion of 

Scope of Work, the CONTRACTOR shall reinstall the same as per drawings, amendments thereto and to the satisfaction 

of the CUSTOMER. All work associated with this Article forms an integral part of Scope of Work specified in Article 3.2. 

3.3.2 Electrical cables in way of repairs, if required, are to be covered adequately for protection against accidental 

mechanical / fire damage, by the CONTRACTOR. Damages caused during the execution of the work by the 

CONTRACTOR or his Sub Contractors are to be made good by the CONTRACTOR at his cost. 

3.3.3 All pipe lines, machinery, equipment and fittings which are not required to be taken out of the Ship are to be 

properly covered / secured to ensure they are not damaged during the course of the refit. Damages caused during the 

execution of the work by the CONTRACTOR or his Sub Contractors are to be made good by the CONTRACTOR at his 

cost. 

3.4 Change in Scope of Work 

3.4.1 Notwithstanding the scope of work specified in Article 3.2 and 3.3.1, the CUSTOMER shall have the right to 

modify the Scope of Work during the execution of the Contract. The necessity for repairs/ renewals/replacements other 

than those presently included in the Scope of Work may arise during the inspection/survey/repair. All such work as also 

consequential work (rework) required to be done by the CONTRACTOR along with work arising out of items/drawings 

supplied by the CUSTOMER shall be treated as Scope of Work. 

3.4.2 Such changes in the scope of work and the cost and time implications thereof shall be mutually agreed upon on 

priority, in writing, before undertaking such changes in the scope of work. The resultant increase in cost as well as any 

extension in project duration will be intimated by the CONTRACTOR and shall be agreed and accepted by the 

CUSTOMER through mutual negotiations prior to undertaking such changes in Scope of Work. Format for promulgating of 

Change in Scope of Work is placed at Annex – 3 of this Contract. 

3.4.3 In case promulgation of such change in Scope of Work affects the Initial Scope of Work as per Article 3.2 and 

3.3 and/or additional Scope of Work as per article 3.4.1, the cost and time implications due to such changes, shall also be 

taken in to consideration by both the Parties, while promulgating the change in Scope of work in accordance with Article 

3.3. 

3.5 Procurement of Material by the CONTRACTOR 

3.5.1 A list of items procured, indicating landed cost which includes cost of materials, freight, insurance, 

packing/forwarding taxes, duties, clearing charges etc. will be furnished along with the bill raised by the CONTRACTOR 

on the basis of Third Party Invoice. 


3.5.2 All material and items procured by the CONTRACTOR for Scope of Work, except where specifically indicated 

that such items are CUSTOMER supplied, are to conform to the relevant approved and applicable specification (in 

accordance with Article 10). 

3.6 SubContracting 

3.6.1 The CONTRACTOR may subcontract any part of Scope of Work on mutual agreement with the CUSTOMER. 

The CONTRACTOR can under no circumstance subcontract the complete Scope of Work to a Third Party. 

3.6.2 The CONTRACTOR would be entirely responsible for quality / standard and timely execution of the subcontracted 

work. The CONTRACTOR is to draw up a suitable Quality Assurance (QA) Plan with the Sub Contractor and a 

copy of the same along with Record of Inspection in accordance with such QA Plan shall be submitted to the 

CUSTOMER. 

3.6.3 The supervision of work for the subcontracted jobs is to be done by the CONTRACTOR. The CONTRACTOR is 

not permitted to seek any extension of Completion Date citing delay on the part of Sub Contractors or rework arising out 

of SubContracted work. 

3.7 Employment of Service Personnel. The CONTRACTOR shall not employ any service personnel of the Indian 

Navy or on his own take any assistance either directly or indirectly from any of the workshops / facilities of the Naval 

Dockyard in the form of men or material for Scope of Work. 

ARTICLE 4 CONTRACT PRICE AND TERMS OF PAYMENT 

4.1 CONTRACT PRICE 

4.1.1 This is a Fixed Price Contract for completion of Work specified in Article 3.2 and 3.3. The Contract price is Rs. 

________/ (Rupees …….. ) inclusive of applicable taxes. A detailed breakdown of the Contract price, including 

applicable taxes and duties (calculated as per the existing rate) is placed at ANNEX – 6 of this contract. 

4.1.2 Notwithstanding the provisions contained in Article 4.1.1, the price is subject to revision upon mutual agreement, 

as and when scope of work is changed as per Article 3.4, ERV, Changes in Tax Rate, etc. 

4.2 Change In Contract Price Due To Procurement Of Additional / NA Spares. Notwithstanding the Contract 

Price specified in Article 4.1 and as amended vide Article 4.2, the CUSTOMER shall pay for any additional/NA Spares 

procured by the CONTRACTOR for Scope of Work based on mutual agreement. Payment shall be made under this Article 

on the bill raised by the CONTRACTOR on the basis of Third Party Invoice accompanied by list of items procured, 

indicating landed cost which includes cost of materials, freight, insurance. The Contract Price specified in Article 4.1 and 

as amended vide Article 4.2, shall further stand amended to include payment towards such additional/NA Spares. 

4.3 PAYMENT TERMS. The Payment Terms for the Contract Price specified in Article 4.1 shall be as 

follows : 

Stage No. Activity Definition Stage Payment 


5.1.1 The Contract price indicated in Article 4.1 of this Contract is exclusive of all taxes, duties, levies of Central / State 

authorities, as applicable at prevailing rates under the extant Government policy for all Materials and services procured by 

the CONTRACTOR for the Scope of Work. Any increase on rates during the period of contract shall be paid extra at the 

time of invoicing. The same shall be reimbursed by the CUSTOMER to the CONTRACTOR at actual on submission of 

documentary proof of payment. The CUSTOMER reserves the right to deny any increase in taxes, duties, levies, etc. if the 

delivery period is extended beyond the period specified in Article 8.1.1. 

5.1.2 Contract Operating Authority or his nominated representative shall issue appropriate tax exemption/concession 

certificate(s) on behalf of the CUSTOMER, to avail tax exemption/ concession, where applicable, as per existing 

Government policy, rules and regulations in force. 


5.2 “END USER” CERTIFICATE. Contract Operating Authority or his nominated representative shall issue the 

appropriate “End User Certificate” on behalf of the CUSTOMER, for import of material and services, wherever required by 

the concerned manufacturer /supplier of equipment material and services / governmental agency. 


The Bidder will be required to furnish an Advance Bank Guarantee by way of Bank Guarantee through a public 

sector bank or a private sector bank authorized to conduct government business (ICICI Bank Ltd., Axis Bank Ltd or HDFC 

Bank Ltd.) for a sum equal to 100% of the advance payment within 30 days of receipt of the confirmed order. Advance 

Bank Guarantee should be valid up to 60 days beyond the date of work completion. The specimen of advance bank 

guarantee is given below: 

FORMAT FOR BANK GUARANTEE FOR ADVANCE PAYMENT 

From : 

Bank ___________________ 

To 

The President of India 

Sir, 

With reference to contract No. ___________________________________ 

_________ dated ___________________ concluded between the President of India, hereinafter referred to as ‘the 

Purchaser’ and M/s ______________________ ______________ hereinafter referred to as the “the contractor” for the 

development and supply of ___________________________________ as detailed in the above contract which contract is 

hereinafter referred to as “the Said Contract” and in consideration of the Purchaser having agreed to make an advance 

payment in accordance with the terms of the Said Contract to the said contractor, we the 

______________________________________bank, hereinafter called ‘the Bank’ hereby irrevocably undertake and 

guarantee to you that if the Said Contractor would fail to develop and supply the stores in accordance with the terms of the 

Said Contract for any reason whatsoever or fail to perform the Said Contract in any respect or should whole or part of the 

said on account payments at any time become repayable to you for any reason whatsoever, we shall, on demand and 

without demur pay to you all and any sum upto a maximum of Rs. _______ (Rupees 

_________________________________ only) paid as advance to the Said Contractor in accordance with the provisions 

contained in Clause ________________________ ________ of the Said Contract. 

2. We further agree that the Purchaser shall be the sole judge as to whether the contractor has failed to develop 

and deliver the stores in accordance with the terms of the Said Contract or has failed to perform the said contract in any 

respect or the whole or part of the advance payment made to Contractor has become repayable to the Purchaser and to 

the extent and monetary consequences thereof by the Purchaser. 

3. We further hereby undertake to pay the amount due and payable under this Guarantee without any demur merely 

on a demand from the Purchaser stating the amount claimed. Any such demand made on the Bank shall be conclusive 

and binding upon us as regards the amounts due and payable by us under this Guarantee and without demur. However, 

our liability under this Guarantee shall be restricted to an amount not exceeding Rs 

_________________________Rupees______________________________________ only). 

4. We further agree that the Guarantee herein contained shall remain in full force and effect for a period of 12 

months from the date the last advance payment was made or for a period of 90 days from the date on which final delivery 

of the stores after development was made and accepted by the Purchaser whichever falls later unless the Purchaser in his 

sole discretion discharges the Guarantee earlier. 

5. We further agree that any change in the constitution of the Bank or the constitution of the contractor shall not 

discharge our liability hereunder. 

6. We further agree that the Purchaser shall have the fullest liberty without affecting in any way our obligations 

hereunder with or without our consent or knowledge to vary any of the terms and conditions of the Said Contract or to 

extend the time of development/delivery from time to time or to postpone for any time or from time to time any of the 

powers exercisable by the Purchaser against the contractor and either to forbear or enforce any of the terms and 

conditions relating to the Said Contract and we shall not be relieved from our liability by reason of any such variation or 

any indulgence or for bearance shown or any act or omission on the Purchaser or by any such matter or thing whatsoever 

which under the law relating to sureties would but for this provision have the effect of so relieving us. 


7. We lastly undertake not to revoke the Guarantee during the currency of the above said contract except with the 

prior consent of the Purchaser in writing. 

Yours faithfully, 

for ____________________ Bank 

(Authorised Attorney) 

Place : ____________________ 

Date : ____________________ 

Seal of the Bank 


The Bidder will be required to furnish a Performance Guarantee by way of Bank Guarantee through a public 

sector bank or a private sector bank authorized to conduct government business (ICICI Bank Ltd., Axis Bank Ltd or HDFC 

Bank Ltd.) for a sum equal to 10% of the contract value within 30 days of receipt of the confirmed order. Performance 

Bank Guarantee should be valid up to 60 days beyond the date of warranty. The specimen of PBG is given below: 

From: 

Bank _______________ 

To, 

The President of India 

Ministry of Defence, 

Government of India 

New Delhi 

Performance Bank Guarantee Format 

Dear Sir, 

Whereas you have entered into a contract No._______ dated_________ (hereinafter referred to as the said 

Contract) with M/s__________________________, hereinafter referred to as the “seller” for supply of goods as per PartII 

of the said contract to the said seller and whereas the Seller has undertaken to produce a bank guarantee for( % ) of total 

Contract value amounting to _________ to secure its obligations to the President of India. 

We the _______________ bank hereby expressly, irrevocably and unreservedly undertake and guarantee as principal 

obligors on behalf of the seller that, in the event that the President of India declares to us that the goods have not been 

supplied according to the Contractual obligations under the aforementioned contract, we will pay you, on demand and 

without demur, all and any sum up to a maximum of ____________Rupees _____________ only. Your written demand 

shall be conclusive evidence to us that such repayment is due under the terms of the said contract. We undertake to effect 

payment upon receipt of such written demand. 

2. We shall not be discharged or released from this undertaking and guarantee by any arrangements, variations 

made between you and the Seller, indulgence to the Seller by you, or by any alterations in the obligations of the Seller or 

by any forbearance whether as to payment, time performance or otherwise. 

3. In no case shall the amount of this guarantee be increased. 

4. This guarantee shall remain valid for …… months from the date of JRI acceptance of test consignment in India or 

until all the store, spares and documentation have been supplied according to the contractual obligations under the said 

contract. 

5. Unless a demand or claim under this guarantee is made on us in writing or on before the aforesaid expiry date as 

provided in the above referred contract or unless this guarantee is extended by us, all your rights under this guarantee 

shall be forfeited and we shall be discharged from the liabilities hereunder. 

6. This guarantee shall be a continuing guarantee and shall not be discharged by and change in the constitution of the 

Bank or in the constitution of M/s______________________________. 

ARTICLE 8 DURATION OF THE DELIVERY 

8.1 Duration of Work 

8.1.1 The CONTRACTOR shall complete his scope of work specified in Article 3.1 and 3.2 in _____ (duration in 

months/days/date for completion of Scope of Work) from the Effective date specified in Article 2.1. Delivery by the 

CONTRACTOR shall be treated as complete on satisfactory HATs/SATs and upon signing of Delivery Acceptance 


Certificate (applicable in the case of complete Refit/Repairs of Ships/ SubMayines only) OR Completion of Scope of Work 

and Trails (applicable in case of Refit/Repairs of Yard/Service Assets and partial Refits of Ships / SubMayines. 

8.1.2 The said duration of Refit specified in Article 8.1.1 may be extended on mutual agreement only, with the 

CUSTOMER shall accept the vessel/asset without imposition of any sort of Penalty / Reduction in Contract Price. 

8.2 Incomplete Work 

8.2.1 The CONTRACTOR and the CUSTOMER shall mutually agree on the quantum of incomplete and unsatisfactory 

work. Cost of such incomplete work shall be withheld, except where such incomplete work is not attributable to the 

CONTRACTOR. Payment thus withheld will be made on completion of such incomplete work, which should in any case be 

completed within __ days (to be indicated in the RFP). If such work is incomplete beyond the specified date, the same 

shall be deleted from Scope of Work specified in Article 3.2 with corresponding amendment to Contract Price specified in 

Article 4.1. The CUSTOMER reserves the right to levy LD on the entire value of the contract as per Article 9 in such cases. 

8.2.2 The CONTRACTOR shall be paid for completion of work specified in Article 8.4.1 only on satisfactory completion 

and trials. 


9.1 The CONTRACTOR shall be liable to pay to the CUSTOMER Liquidated Damages (LD), and not by way of 

Penalty, a sum equivalent to 0.5% (zero point five percent) of the Contract for each week of delay beyond duration of 

Work specified in Article 8.1, subject to a maximum of 10% (Ten percent) of the Contract Price. 

ARTICLE 10 RISK AND EXPENSE 

10.1 Should the stores or any installment thereof not be delivered within the time or times specified in the contract 

documents, or if defective delivery is made in respect of the stores or any installment thereof, the Buyer shall after 

granting the Seller 45 days to cure the breach, be at liberty, without prejudice to the right to recover liquidated damages as 

a remedy for breach of contract, to declare the contract as cancelled either wholly or to the extent of such default. 

10.2 Should the stores or any installment thereof not perform in accordance with the specifications / parameters 

provided by the SELLER during the check proof tests to be done in the BUYER’s country, the BUYER shall be at liberty, 

without prejudice to any other remedies for breach of contract, to cancel the contract wholly or to the extent of such 

default. 

10.3 In case of a material breach that was not remedied within 45 days, the BUYER shall, having given the right of 

first refusal to the SELLER be at liberty to purchase, manufacture, or procure from any other source as he thinks fit, other 

stores of the same or similar description to make good: 

(a) 

Such default. 

(b) In the event of the contract being wholly determined the balance of the stores remaining to be delivered 

thereunder. 

10.4 Any excess of the purchase price, cost of manufacturer, or value of any stores procured from any other supplier 

as the case may be, over the contract price appropriate to such default or balance shall be recoverable from the SELLER. 


11.1 Quality Assurance & Quality Control 

11.1.1 In order to assure the quality of repair/refit and exercise effective control, the work executed by the 

CONTRACTOR will be in accordance with CUSTOMERS inspection schedule as applicable followed by preliminary, stage 

and final inspection. The repair work will be undertaken as per specified Standards and quality norms. Ensuring and 

maintaining quality will be the responsibility of the Shipyard. 

11.1.2 The CONTRACTOR shall submit a Quality Assurance (QA) Plan as applicable to the scope of work for approval 

of the CUSTOMER. The approved QA plan will form the basis for inspection and acceptance of work executed by the 

CONTRACTOR under this contract. 

11.2 Overseeing and Inspection 


11.2.1 Necessary tests and inspections of the contracted job shall be carried out by COA/ or his nominated 

agency. The CONTRACTOR shall give reasonable notice to the above team reasonably in advance of the date and place 

of such tests / inspections. COA shall also carry out joint receipt inspection of the equipment and material procured by the 

CONTRACTOR/ supplied by CUSTOMER. The CUSTOMER's representative shall, during the repairs / refit invariably 

attend such tests and inspections as per the QA Plan/Quality Inspection Schedule. 

11.2.2 Any nonconformity discovered by CUSTOMER Representative and intimated in writing corelating 

relevant documents where necessary, in Refit or material or workmanship shall be corrected by the CONTRACTOR at his 

cost, to the full satisfaction of Representative in accordance with the relevant drawings and specifications. 

11.2.3 During the repairs / refit of the Ship, until the delivery thereof, the CUSTOMER’s representatives shall 

be given free and ready access to the Ship/SubMayine/Asset and to any other place where related work is being 

performed, or materials are being processed or stored, including the yards, workshops, stores and offices of the 

CONTRACTOR and premises of Subcontractors who are doing work or storing materials, in connection with the repairs / 

refit of the Ship/SubMayine/Asset. Notwithstanding any provision in this Article or any other Article in this Contract, the 

responsibility for the repairs / refit as per the scope of work vide Article 3.2, 3.3 and 3.4 shall rest with the CONTRACTOR. 


12.1 Guarantee 

12.1.1 The CONTRACTOR warrants that the repairs carried out under this Contract conform to specifications 

vide SOR. 

12.1.2 The CONTRACTOR shall give Six months guarantee for workmanship and material defects for items 

repaired and 12 months guarantee for new installations under the contract from the Contract Completion Date. The 

guarantee clause will also be applicable to the items repaired by the OEMs / sub contractor of shipyard. Any defects 

noticed during this guarantee period due to defective / poor workmanship or substandard material shall be rectified free of 

cost by the shipyard or by the OEMs / subcontractors under arrangements by the shipyard. 

12.1.3 If within the period of warranty, the repairs reported by the CUSTOMER to have failed to perform as per 

the specifications, the CONTRACTOR shall either replace or rectify the same free of charge, within ___ days of 

notification of such defect received by the CONTRACTOR provided that the equipment are used and maintained by the 

CUSTOMER as per instructions contained in the Operating Manual. Record of the downtime would be maintained by user 

in logbook. Spares required for warranty repairs shall be provided free of cost by CONTRACTOR. 

12.1.4 CONTRACTOR hereby warrants that necessary service and repair backup, during the warranty period 

of the repair, shall be provided by the CONTRACTOR at the CUSTOMER’S premises. 

12.2 Notice for Remedy/Rectification of Defects During Warranty Period shall be in writing and transmitted to 

each other by the fastest possible means. 


13.1 Safety of Men : The CONTRACTOR is to ensure adequate safeguards for personnel when employed on work 

where human risk of health/injury is involved. All personnel including supervisors employed for the work on the premises 

of the Yard will wear uniforms with firms name prominently printed on the front and back side. All employees of the firm 

should be provided with personal protective clothing such a shoes, gloves, cap, and Mayon etc. 

13.2 First Aid : The CONTRACTOR is liable to provide immediate first aid/hospitalization in case of 

accident/sudden illness to personnel. 

13.3 Gas Free & Man Entry Certificates, Fire Sentries, Administrative Support to OEMs, Pumpingout Facilities & 

Removal of Debris/Waste Material shall be as per Annexure 4 of SOR. 

13.4 “In case of any accident/incident caused by the contractor or his personnel, which results in damage to 

government property or injury to any person, a show cause notice will be issued to the contractor. The contractor is to 

reply to the show cause notice within 07 days. Thereafter, on completion of investigation of the case, if the blame is found 

to be attributable to the contractor or his personnel, the contractor would be liable for a tender holiday of one year.” 



14.1 Indemnity. The CONTRACTOR shall indemnify the CUSTOMER against all claims for death or injury caused to 

any person, whether workman or not, while engaged in any process connected with the CONTRACTOR'S work or for 

dues of any kind whatsoever, and the CUSTOMER shall not be bound to defend any claim brought under the Workmen's 

Compensation Act, 1923 or Payment of Wages Act 1936, or any other statutory Act or Law in force from time to time and 

applicable to the said work unless the CONTRACTOR first deposit with the CUSTOMER a sum sufficient to cover any 

liability which CUSTOMER may have to incur in relation to such 

proceedings. 

14.2 Insurance. The vessel shall not be insured during the repairs period as it is the property of Government of India 

and no Insurance Policy is taken for Warship/Government vessel. 

The items/work shall not be insured during the repair/refit period as it is the property of the Customer and no 

insurance policy is taken. 

The Contractor is liable to pay for any damage that may be caused to the state property on account of 

negligence by his staff. 

ARTICLE 15 – SECURITY 

15.1 The CONTRACTOR is bound by the Official Secrets Act 1923 and, in its connection any other statutory Act / 

Law / Amendment in force and the information given is to be treated as strictly confidential and is not to be disclosed to 

any person or persons not concerned therein. The CONTRACTOR shall be responsible to ensure that all persons 

employed by him in the execution of any work in connection with this Contract are fully aware of the provisions of the 

Official Secrets Act 1923 / Law / Amendment in force and have undertaken to comply with the same. 

15.2 The CONTRACTOR shall also ensure secrecy of design, construction, equipment and documentation and shall 

carry out all or any instructions given by the CUSTOMER in this respect. Should the CUSTOMER desire to check up the 

security measures which have been provided, or will be adopted to achieve security, the CONTRACTOR shall produce 

necessary evidence to establish the same. 

15.3 In giving any information to the SubContractors, the CONTRACTOR shall furnish to the SubContractors only 

such information as may be necessary for carrying out the respective work entrusted to them. 

15.4 The security of the Ship, men and material in the CONTRACTOR’s premises is the CONTRACTOR’S 

responsibility. 


(a) Neither party shall bear responsibility for the complete or partial nonperformance of any of its obligations 

(except for failure to pay any sum which has become due on account of receipt of goods under the provisions of 

the present contract), if the nonperformance results from such Force Majeure circumstances as Flood, Fire, 

Earth Quake and other acts of God as well as War, Military operation, blockade, Acts or Actions of State 

Authorities or any other circumstances beyond the parties control that have arisen after the conclusion of the 

present contract. 

(b) In such circumstances the time stipulated for the performance of an obligation under the present 

contract is extended correspondingly for the period of time of action of these circumstances and their 

consequences. 

(c) The party for which it becomes impossible to meet obligations under this contract due to Force Majeure 

conditions, is to notify in written form the other party of the beginning and cessation of the above circumstances 

immediately, but in any case not later than 10 (Ten) days from the moment of their beginning. 

(d) Certificate of a Chamber of Commerce (Commerce and Industry) or other competent authority or 

organization of the respective country shall be a sufficient proof of commencement and cessation of the above 

circumstances. 

(e) If the impossibility of complete or partial performance of an obligation lasts for more than 6 (six) months, 

either party hereto reserves the right to terminate the contract totally or partially upon giving prior written notice of 


30 (thirty) days to the other party of the intention to terminate without any liability other than reimbursement on 

the terms provided in the agreement for the goods received. 


The Buyer shall have the right to terminate this Contract in part or in full in any of the following cases : 

(a) The delivery of the material is delayed for causes not attributable to Force Majeure for more than 1 

month after the scheduled date of delivery. 

(b) 

The Seller is declared bankrupt or becomes insolvent. 

(c) The delivery of material is delayed due to causes of Force Majeure by more than 1month provided 

Force Majeure clause is included in contract. 

(d) The Buyer has noticed that the Seller has utilised the services of any Indian/Foreign agent in getting this 

contract and paid any commission to such individual/company etc. 

(e) 

As per decision of the Arbitration Tribunal. 


The Contract shall be considered and made in accordance with the laws of the Republic of India. The contract 

shall be governed by and interpreted in accordance with the laws of the Republic of India. 


19.1 All disputes or differences arising out of or in connection with the present contract including the one connected 

with the validity of the present contract or any part thereof should be settled by bilateral discussions. 

19.2 Any dispute, disagreement of question arising out of or relating to this contract or relating to construction or 

performance (except as to any matter the decision or determination whereof is provided for by these conditions),which 

cannot be settled amicably, shall within sixty (60) days or such longer period as may be mutually agreed upon, from the 

date on which either party informs the other in writing by a notice that such dispute, disagreement or question exists, will 

be referred to a sole Arbitrator. 

19.3 Within sixty (60) days of the receipt of the said notice, an arbitrator shall be nominated in writing by the authority 

agreed upon by the parties. 

19.4 The sole Arbitrator shall have its seat in New Delhi or such other place in India as may be mutually agreed to 

between the parties. 

19.5 The arbitration proceedings shall be conducted under the Indian Arbitration and Conciliation Act, 1996 and the 

award of such Arbitration Tribunal shall be enforceable in Indian Courts only. 

19.6 Each party shall bear its own cost of preparing and presenting its case. The cost of arbitration including the fees 

and expenses shall be shared equally by the parties, unless otherwise awarded by the sole arbitrator. 

19.7 The parties shall continue to perform their respective obligations under this contract during the pendency of the 

arbitration proceedings except in so far as such obligations are the subject matter of the said arbitration proceedings. 

(Note In the event of the parties deciding to refer the dispute/s for adjudication to an Arbitral Tribunal then one arbitrator 

each will be appointed by each party and the case will be referred to the Indian Council of Arbitration (ICADR) for 

nomination of the third arbitrator. The fees of the arbitrator appointed by the parties shall be borne by each party and the 

fees of the third arbitrator, if appointed, shall be equally shared by the buyer and seller). 

ARTICLE 20 PENALTY FOR USE OF UNDUE INFLUENCE 

The Seller undertakes that he has not given, offered or promised to give, directly or indirectly, any gift, 

consideration, reward, commission, fees, brokerage or inducement to any person in service of the Buyer or otherwise in 


procuring the Contracts or forbearing to do or for having done or forborne to do any act in relation to the obtaining or 

execution of the present Contract or any other Contract with the Government of India for showing or forbearing to show 

favour or disfavour to any person in relation to the present Contract or any other Contract with the Government of India. 

Any breach of the aforesaid undertaking by the Seller or any one employed by him or acting on his behalf (whether with or 

without the knowledge of the Seller) or the commission of any offers by the Seller or anyone employed by him or acting on 

his behalf, as defined in Chapter IX of the Indian Penal Code, 1860 or the Prevention of Corruption Act, 1986 or any other 

Act enacted for the prevention of corruption shall entitle the Buyer to cancel the contract and all or any other contracts with 

the Seller and recover from the Seller the amount of any loss arising from such cancellation. A decision of the Buyer or his 

nominee to the effect that a breach of the undertaking had been committed shall be final and binding on the Seller. Giving 

or offering of any gift, bribe or inducement or any attempt at any such act on behalf of the Seller towards any 

officer/employee of the Buyer or to any other person in a position to influence any officer/employee of the Buyer for 

showing any favour in relation to this or any other contract, shall render the Seller to such liability/ penalty as the Buyer 

may deem proper, including but not limited to termination of the contract, imposition of penal damages, forfeiture of the 

Bank Guarantee and refund of the amounts paid by the Buyer. 


The Seller confirms and declares to the Buyer that the Seller is the original manufacturer of the stores/provider of 

the services referred to in this Contract and has not engaged any individual or firm, whether Indian or foreign whatsoever, 

to intercede, facilitate or in any way to recommend to the Government of India or any of its functionaries, whether officially 

or unofficially, to the award of the contract to the Seller; nor has any amount been paid, promised or intended to be paid to 

any such individual or firm in respect of any such intercession, facilitation or recommendation. The Seller agrees that if it is 

established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later 

stage it is discovered by the Buyer that the Seller has engaged any such individual/firm, and paid or intended to pay any 

amount, gift, reward, fees, commission or consideration to such person, party, firm or institution, whether before or after 

the signing of this contract, the Seller will be liable to refund that amount to the Buyer. The Seller will also be debarred 

from entering into any supply Contract with the Government of India for a minimum period of five years. The Buyer will 

also have a right to consider cancellation of the Contract either wholly or in part, without any entitlement or compensation 

to the Seller who shall in such an event be liable to refund all payments made by the Buyer in terms of the Contract along 

with interest at the rate of 2% per annum above LABOR rate. The Buyer will also have the right to recover any such 

amount from any contracts concluded earlier with the Government of India. 

ARTICLE 22 ACCESS TO BOOKS OF ACCOUNTS 

In case it is found to the satisfaction of the Buyer that the Seller has engaged an Agent or paid commission or 

influenced any person to obtain the Supply Order as described in clauses relating to Agents/Agency Commission and 

penalty for use of undue influence, the Seller, on a specific request of the Buyer, shall provide necessary information/ 

inspection of the relevant financial documents/information. 

ARTICLE 23 NON DISCLOSURE OF CONTRACT DOCUMENTS 

Except with the written consent of the Buyer, the Seller/ other party shall not disclose the contract or any 

provision, specification, plan, design, pattern, sample or information thereof to any third party. 


Any notice required or permitted by the contract shall be written in the English language and may be delivered 

personally or may be sent by FAX or registered prepaid mail/airmail, addressed to the last known address of the party to 

whom it is sent. 


No provision of this Contract shall be changed or modified in any way(including this provision) either in whole or 

in part except by an instrument in writing made after the date of this Contract and signed on behalf of both parties and 

which expressly states to amend this Contract. 

ARTICLE 26 FREE SERVICES BY CUSTOMER 

Generally ND(MB) provides electricity, water, compressed air and crane facilities free of cost. However the 

contractor shall be required to make own arrangement to tap electricity, water , compressed air from the point of supply 

point indicated and lifting appliances like ropes, slings shackles with drawl gears etc. 



27.1 Address for Notice / Communication : The legal addresses of the Parties for the purpose of 

Notice/Communication are as follows : 

The Customer: 



Lion Gate, Shahid Bhagat Singh Road, 

Mumbai 400 023. 

Fax No. : 22660486 

[GM(R) 22751409] 

[AGM (PL) 22751471] 

[DGM(COM) 22751476] 

Telephone Nos: [AGM (PR) 22751491] 

[SMCOM 22752066] 

Copy of communication to the CUSTOMER is to be endorsed to: 

The Dy.General Manager (Commercial) 

Naval Dockyard, Lion Gate 

Shahid Bhagat Singh Road 

Mumbai 400 0023 

(Legal Address of Contractor) 

27.2 Language. Any and all notices and communication in connection with this Contract shall be in English language. 

ARTICLE 28 – INTERPRETATION 

28.1 This Contract shall be governed by the laws of Republic of India. 

28.2 In the event of any conflict or discrepancy between the provisions of any Article to this Contract and any Annex 

thereof, the Article of this Contract shall prevail. 

28.3 This Contract constitutes the entire agreement between the CUSTOMER and the CONTRACTOR. 

28.4 Any amendment to this Contract and its Annexes shall be in writing and signed by both Parties. 

28.5 In the event of any conflict with respect to specification/drawing/existing practices, the order of precedence for 

acceptance would be as follows : 

(a) THE CUSTOMER APPROVED DRAWING 

(b) SPECIFICATION VIDE SCHEDULE OF REQUIREMENTS 

(c) THE CUSTOMER’S DECISION. 

28.6 The failure of either Party to enforce any provision of this Contract shall not be considered as a waiver of such 

provision or the right of such Party thereafter to enforce the same. 


The yard is committed to continually improve upon environmental performance through pollution prevention and 

resource conservation. Contractors should strive to: 

(a) 

(b) 

Minimize the generation of dust and noise by improving on operational practices. 

Have effective utilization of utilities like water and electricity by recycling and energy auditing. 


(c) Control generation and disposal of effluent water by appropriate effluent treatment methods, Educate, train 

and motivate employees to execute their tasks in an environmentally responsible manner. 


30.1 Contract Labour (R&A) Act. Contractor should obtain licence under section 12 and 13 of the contract labour 

(Regulation & Abolition) act and rules made there under and the same should be kept valid atleast until the expiry of 

contract with ND(MB). The licence should be shown as and when demanded by the concerned ND (MB) authorities. 

Failure to obtain the licence acceptance of the tender is liable to be withdrawn. The Contractor shall carryout his 

obligations and duties under the Contract labour (R & A) Act 1970 and the rules framed hereunder. 

30.2 Minimum Wages Act. The contractor shall pay to the employee not less than the minimum wages and 

allowances applicable to the Engineering Industry as notified from time to time by the State Govt. under the Minimum 

Wages Act. Contractor shall be responsible for timely payment of wages of all employees engaged in ND(MB) not 

less than the prescribed minimum wages in each case and without any deductions of any kind except specified by 

Government of permissible under the Payment of Wages Act. 

30.3 PF Act & Scheme. The contractor wherever applicable shall cover all his eligible employees engaged on 

ND(MB) jobs under the Employees Provident Fund Act & Scheme and Family Pension scheme and pay the 

contribution both in respect of his employees and his own. He shall submit all the necessary returns and other 

particulars periodically as prescribed under the said insurance scheme by filling requisite returns to concerned 

authorities and obtaining Code Number/Account Numbers. Contractor should remit employees and employers 

contributions directly to the concerned authorities with inspection and Administrative charges as per relevant provision 

of the concerning Acts and Schemes made there under within 15 days from the close of every month. 

30.4 E.S.I. Act. Contractor should also cover all the contract labourers working on ND(MB) jobs, under the 

Employees State Insurance Act and Scheme by furnishing necessary returns to appropriate authority and pay 

both employees and employers contributions in respect of these employees to the concerned authorities within 20 days 

from the close of every month. Contractor should produce proof of such remittances to the contracting authority along with 

full details of contributions etc, as and when such details are sought. He shall also give us an undertaking that he will not 

engage any one on our work, who is not duly covered under the said Act Scheme. 

30.5 Uniform All personnel including supervisors employed for the work on the premises of the Yard will wear 

uniform with firms name prominently printed on front side and back side. All employees of the firm should be provided with 

personal protective clothing such a shoes, gloves, cap, and Mayon etc. 

ARTICLE 31 REMOVAL OF METAL SCRAP & DEBRIS 

Removal of Metal Scrap & Debris (While working inside Dockyard) : Metal scrap generated by cutting, welding 

of plates will be yard's property. However the scrap will be collected, loaded/ unloaded by the contractor on his own 

transport and landed at the Survey yard for survey. The debris (including cement waste, broken pieces of bricks, mud, 

soot, rust, grit, broken tiles, urinals etc) if any, are to be cleared to designated dumping areas outside the yard by the 

contractor. The contractor is not to dump the scrap and debris at any place on the jetty without obtaining prior written 

permission of the Manager, Civil Maintenance. Such permission will ordinarily be granted only for a short duration to 

enable arrangement to be made for the transportation of the scrap and debris. 

ARTICLE 32 SIGNATURE AND WITNESSING BY PARTIES 

This Contract is signed on _______ day of the month of ……… in the Year ………….., in two (2) originals of the 

same wording, one (1) for the CUSTOMER and one (1) for the CONTRACTOR. The Annexes listed in Table of Annexures 

(page 4) and forming an integral part of this Contract are signed under same circumstances. 

FOR AND ON BEHALF OF 

M/s ______________ 

THE CONTRACTOR 

FOR AND ON BEHALF OF 

PRESIDENT OF INDIA 

THE CUSTOMER 

( ) 

REPRESENTATIVE OF CONTRACTOR 

Dated _________________20… 

( ) 

REPRESENTATIVE OF CUSTOMER 

Dated _________________20…. 


In the presence of 

1. _____________________________ 

Name __________________________ 

Designation 

2. ___________________________ 

Name _______________________ 

Designation ___________________ 

In the presence of 

1. ___________________________ 

Name _______________________ 

Designation ___________________ 

2. ____________________________ 

Name ________________________ 

Designation_____________________ 

ii. Distribution : 

Payment Authority (One Ink Signed Copy) 

FA to CFA (One Ink Signed Copy) 

FA to COA (One Ink Signed Copy) 

CFA (One Ink Signed Copy) 

PCDA(Navy), Mumbai (One Copy) 

IHQ,MoD(N)/DFM (One Copy) 

ANNEX 1 to Encl – III to RFP 

FORMAT OF CERTIFICATE OF ACCEPTANCE 

CERTIFICATE OF ACCEPTANCE 

1. CERTIFIED THAT M/S_______________________, HAVE COMPLETED THE 

(________________) OF (NAME OF THE VESSEL/ASSET) AS PER THE SCOPE OF WORK ASSIGNED TO THEM 

AND HANDED OVER THE SAME TO (NAME OF CUSTOMER) AT ____________ HOURS, ON THIS ________DAY OF 

THE MONTH _________________ IN THE YEAR TWO THOUSAND AND _________. 

2. THE LIST OF LIABILITIES AS ON DATE IS PLACED AT ANNEXURE TO THIS CERTIFICATE. 

_______________________ COA/REP FOR AND ON BEHALF OF THE PRESIDENT OF INDIA 

____________________________ REP OF M/S___________ 



SCOPE OF WORK 

Reproduce the Text of SOR finalised and accepted during CNC 

(Will be included in the document on approval of draft contract) 

FORMAT OF PROMULGATION CHANGE IN SCOPE OF WORK 

1. NAME OF WORK : ____________________ 

2. D.L. NO : _________________ (Wherever applicable) 

3. Proposed by : ________________ 

4. Reference: _________________ 

Drg. Document _______________ 

5. Details of additional work (if required use overleaf of the form / attach 

Annexures) 

NAME DESIGNATION SIGNATURE OF THE PROPOSER 

6. (a) Proposal No._______________ 


(b) 

(c) 

Effect on overall Schedule 

Approved Cost 

REP OF FIRM/PROJECT MANAGER OF SHPYARD 

7. Approved / Not approved 

(Reasons if any) 

COA/HEAD OF PROJECT MONITORING TEAM 



BREAKDOWN OF CONTRACT PRICE 

Ser Description of Work/Service Material/Spares/Tax Rate (in Rs) 

1. Cost of all services indicated in the SOR Cost of repair part of SOW in the SOR 

(a) 

(b) 

(c) 

(d) 

Hull Work Package 

Engineering Work Package 

Electrical work Package 

Weapon Work Package 

2. Cost of spares and material included in ser 2(a) to (d) 

3. Cost of all other Services in the SOR (not covered under ser 1 and 2 including OEM charges etc) 

4. Service Tax on ser 1, 2 and 3, excluding 2 (e) 

5. Works Contract Tax (if applicable on ser 1, 2, and 3) 

6. Cost of Yard Materials 

7. Budgetary Cost of Spares 

8. VAT/Sales Tax applicable on ser 6 and 7 

9. Octroi/other local levies applicable on ser 6 and 7 

10. Customs Duty/Amount of Customs Duty for which Exemption is sought on ser 6 and 7. 

11. Excise Duty/Amount of Excise Duty for which Exemption is sought on ser 6 & 7 

12. Miscellaneous (not included in any of the serial above) 

13. Applicable Tax/Duty/Levies on ser 12 

14. Grand Total (ser 1 to 13) 

15. Grand Total (excluding ser 10 and 11) 


FORMAT OF CERTIFICATE OF COMPLETION OF DEFECT WORK 

COMPLETION CERTIFICATE 

CERTIFICATE No. … / CC / DT 

The under mentioned stage/Activity as per the Payment Terms have been completed : 

DESCRIPTION OF ACTIVITY/STAGE : 

Rep Firm/Shipyard COA/REP 

SIGNATURE 

NAME 


DESIGNATION / 

RANK 

DEPT/ORGANISATION 


GUIDELINES FOR PREPARATION OF TECHNICAL BID 

Enclosure IV of RFP 

1. The Technical Bid should contain the following information and details so as to enable Naval Dockyard, Mumbai 

to assess the understanding, technical capability and infrastructure/resources of the ship repair yard to undertake the 

refit : 

(a) Indicate acceptance of the entire scope of work (or) Indicate acceptance of the entire scope of work 

except ________. (Indicate specific jobs not being undertaken as a Deviation List). 

(b) Indicate acceptance of the QAP/QIS indicated in SOR (or) Indicate acceptance of the QAP/QIS 

indicated in SOR ________. (Indicate specific provisions not being undertaken as a Deviation List) (or) Forward 

a QAP/QIS for consideration of Technical Evaluation Committee. 

(c) Indicate anticipatory list of spares, if applicable, required for undertaking the scope of work specified in 

SOR. Budgetary Estimate of all such spares is to be indicated in the Commercial Bid if such a list of Anticipatory 

Spares is forwarded along with the Technical Bid. 

(d) 

(e) 

Indicate whether Earnest Money Deposit as per para 12 of the RFP has been attached. 

Indicate acceptance of Payment terms as indicated in para 15 of the RFP. 

(f) Indicate acceptance of Standard Conditions of Contract (SCOC) and other terms and conditions given in 

the RFP. 

2. In order to facilitate quick processing of ‘T’ and ‘Q’ bids please fill up the ‘T’ bid compliance matrix on the next 

page. 


‘T’ BID COMPLIANCE MATRIX 

(TO BE SUBMITTED WITH THE ‘T’ BID) 

SL NO DESCRIPTION REMAYK 

1. Accept the entire scope of work as per RFP YES/NO 

2. If the answer to Question 1 above is NO, please list the 

specific jobs not being undertaken as a deviations list and 

attach with this matrix. 

LIST OF DEVIATIONS FROM SCOPE OF 

WORK 

ATTACHED/NOT ATTACHED/NA 

3. Accept the QAP for the scope of work as per RFP YES/NO/NA 

4. If the answer to Question 3 above is NO, please list the 

specific jobs not being undertaken as a deviations list and 

attach with this matrix. (as applicable) 

LIST OF DEVIATIONS FROM QAP 

ATTACHED/NOT ATTACHED/NA 

5. List of anticipatory spares is required to be attached with the YES/NO/NA 

‘T’ bid (where applicable) and the costs of such anticipatory 

spares attached with the ‘Q’ bid. 

Is the list of anticipatory spares attached with the ‘T’ bid (if 

applicable)? 

6. EMD submitted in accordance with Para 12 of the RFP YES/NO/NA 

7. Cost of Tender submitted in accordance with Para 10 of YES/NO/NA 

the RFP (for OTE cases only) 

8. Payment terms as per Para 15 of the RPF acceptable? YES/NO 

9. Standard terms and Conditions of the Contract as per YES/NO 

EnclosureIII of the RPF acceptable? 

10. Itemised list for CDEC, EDEC, ODEC enclosed with Tbid YES/NO 

DETAILS OF CONTRACTORS/SUPPLIERS/VENDORS 

S.No. MANDATORY INFORMATION DETAILS 

1 Name of the Beneficiary as per Bank Account 

2 Complete Postal Address 

3 Telephone Numbers 

4 EMail ID 

5 Name of the Bank of Beneficiary 

6 Branch Name 

7 Branch Address 

8 Nature / Type of Account (SB/Current etc) 

9 Bank Account Number of the Beneficiary 

10 MICR Code (9 Digit Number printed on Cheque leaf) 

11 NEFT IFCS Code (4 Alphabets and 4 Numbers Code) 

12 Tin Details 

13 PAN Card Details 

14 VAT TIN No 

15 CST TIN No 

16 Service Tax TIN No 


Enclosure V of RFP 

GUIDELINES FOR PREPARATION OF COMMERCIAL BID 

1. Summary Sheet at Encl VI of this RFP should be filled in all respects. 

2. The enclosed Quantified Work Package at Annexure 2 of SOR is to be filled up in all respects. Unit cost/rate for 

each serial as also the total cost of repairs, e.g Rs X for One Pump (unit rate) and Rs. Y for 5 pumps (total cost) and 

budgetary cost of mandatory spares should be indicated against each Defect List Item. The cost of Anticipatory spares 

should be indicated separately, but this would not be used for determining L1. 

3. Cost of yard materials such as steel plates, weld consumables, general nature cables, pipes and tubes should be 

indicated separately. Whereas, Ferrous scrap shall be the property of the Contractor, Nonferrous items and unused 

spares shall be the property of the Customer. The cost of Ferrous Material indicated in the Bid should therefore be 

inclusive of discount for scrap value. 

4. In case the commercial bid is running into more than one page, the sub total of costs on each page is to 

be indicated at the bottom of that page. 

5. Each page is to be authenticated (signed) by the Bidder. 

6. Page numbering is a must to identify/locate missing/misplaced pages. (Total Nos of pages in the Qbid are to 

be mentioned on the first page of the Qbid. Further each page to be numbered. For example if there are 20 pages 

in Q bid, first page to be numbered as 1/20 and last page to be numbered as 20/20.) 

7. Bid Validity. The commercial bid is to be valid 180 days . 

SUMMAYY SHEET FOR COSTING / QUOTATION 

Enclosure VI of RFP 

Ser Description of Work/Service 

Material/Spares/Tax 

1. Cost of all services indicated in the SOR 

2. Cost of repairs mentioned in the SOR (MOQ) 

(a) Cost of material/spares ( mandatory) 

(b) Cost of material/spares (anticipatory) 

(c) Cost of Services 

3. Cost of all other Services in the SOR (not covered under ser 1 and 2 

including OEM charges etc) 

4. Service Tax, if applicable 

5. Works Contract Tax (if applicable on ser 1, 2, and 3) 

6. VAT/Sales Tax applicable on ser 6 and 7 

7. Octroi/other local levies applicable on ser 6 and 7 

8. Customs Duty/Amount of Customs Duty for which Exemption is sought 

on ser 6 and 7 

9. Excise Duty/Amount of Excise Duty for which Exemption is sought on 

ser 6 and 7 

10. Miscellaneous (not included in any of the serials above) 

11. Applicable Tax/Duty/Levies on ser 12 

12. Grand Total (ser 1 to 13) 

13. Grand Total (excluding ser 10, and 11) 

Rate (in Rs) 


Enclosure VII of RFP 

EMD Bank Guarantee format 

Whereas ……………………………………(hereinafter called the “Bidder”) has submitted their offer 

dated………………………………….for the supply of ……………………………… (hereinafter called the “Bid”) against the 

Buyer’s Request for proposal No. ………………………… KNOW ALL MEN by these presents that WE 

……………………………of …………………………………………….. having our registered office at 

……………………………………………………………. are bound unto …………………. (hereinafter called the “Buyer) in 

the sum of ……………………………………………………………………………for which payment will and truly to be made 

to the said Buyer, the Bank binds itself, its successors and assigns by these presents. Sealed with the Common Seal of 

the said Bank this…………… day of …………….20…… 

The conditions of obligations are – 

(1) If the Bidder withdraws or amends, impairs or derogates from the Bid in any respect within the period of validity of this 

tender. 

(2) If the Bidder having been notified of the acceptance of his tender by the Buyer during the period of its validity. 

(a) If the Bidder fails to furnish the Performance Security for the due performance of the contract. 

(b) Fails or refuses to accept/execute the contract. 

WE undertake to pay the Buyer up to the above amount upon receipt of its first written demand, without the 

Buyer having to substantiate its demand, provided that in its demand the Buyer will note that the amount claimed 

by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or 

conditions. 

This guarantee will remain in force upto and including 45 days after the period of 

tender validity and any demand in respect thereof should reach the Bank not 

later than the above date. 

……………………………. 

(Signature of the authorized officer of the Bank) 

Name and designation of the officer 

Seal, name & address of the Bank and address of the Branch

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