RFP – Video Camera - Irfc-nausena.nic.in

Tel: 220 21983
Reply should be addressed to
The Officer-in-Charge
Regional Aeronautical
Quality Assurance Service
C/o INS Shikra
Near Fire Station
Colaba, Mumbai - 400 005
Quoting No. 403/PC/01 Dated 08 Nov 11
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REQUEST FOR PROPOSAL
INVITATION OF BIDS FOR PROCUREMENT OF VIDEO CAMERA
RFP No. 403/PC/01 Dated 08 Nov 11
1. Bids in sealed cover are invited for Procurement of one in No Digital Video
Camera as per details given in Part II of this RFP. Please super scribe the above
mentioned Title, RFP number and date of opening of the Bids on the sealed cover to
avoid the Bid being declared invalid.
2. The address and contact numbers for sending Bids or seeking clarifications
regarding this RFP are given below:-
a. Bids/queries to be addressed to : The Officer-in-Charge
b. Postal address for sending the Bids : RAQAS (MB)
C/o INS Shikra
Near Fire Station
Colaba,
Mumbai – 400 005
c. Name/designation of the contact : Cdr DK Dey, DRCAQA
personnel:
d. Telephone numbers of the contact personnel : 022- 22021983
e. e-mail ids of contact personnel : NA
f. Fax number : 022- 22021983
3. This RFP is being issued with no financial commitment and the Buyer reserves the
right to change or vary any part thereof at any stage. Buyer also reserves the right to
withdraw the RFP, should it become necessary at any stage.

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Part I – General information
4. The Following detail should be clearly written on the face of the sealed
envelop containing your quote:-
(a)
(b)
(c)
Tender enquiry No. and item
Technical /Commercial bid
Tender opening date (as given in the Tender enquiry)
5. You are requested to offer your rates with following breakdown:-
(a) Total basic cost of items :-
(b) VAT :-
(c) LD/PBG : 10% of total order value within a month of supply order in
form of Bank Guarantee in favour of PCDA(N) Mumbai which will be
released after expiry of warranty period.
(e) Reg. No/BST/CST No:-
6. Last date and time for depositing the Bids: 29 Nov 2011 by 1700 hrs.
7. Manner of depositing the Bids: Sealed Bids should be either dropped in the
Tender Box marked as TENDER BOX RAQAS (MB) or sent by registered post at the
address given above so as to reach by the due date and time. Late tenders will not be
considered. No responsibility will be taken for postal delay or non delivery/ non-receipt of
Bid documents. Bids sent by FAX or e-mail will not be considered (unless they have been
specifically called for by these modes due to urgency).
8. Time and date for opening of Bids: 1100 Hrs. on 30 Nov 2011
(If due to any exigency, the due date for opening of the Bids is declared a closed
holiday, the Bids will be opened on the next working day at the same time or on any other
day/time, as intimated by the Buyer).
9. Location of the Tender Box: 5 th Floor Technical Block, INS Shikra /
RAQAS(MB)
(Only those Bids that are found in the tender box will be opened. Bids dropped in the
wrong Tender Box will be rendered invalid.)
10. Place of opening of the Bids: RAQAS (MB). The Bidders may depute their
representatives, duly authorized in writing, to attend the opening of Bids on the due date
and time. Rates and important commercial/technical clauses quoted by all Bidders will be
read out in the presence of the representatives of all the Bidders. This event will not be
postponed due to non-presence of your representative.
11. Forwarding of Bids: Bids should be forwarded by Bidders under their original
memo / letter pad inter alias furnishing details like TIN number, VAT/CST number, Bank
address with EFT Account if applicable, etc and complete postal & e-mail address of their
office.
12. Modification and Withdrawal of Bids: A bidder may modify or withdraw his bid
after submission provided that the written notice of modification or withdrawal is received
by the Buyer prior to deadline prescribed for submission of bids.

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13. Rejection of Bids: Canvassing by the Bidder in any form, unsolicited letter and
post-tender correction may invoke summary rejection with forfeiture of EMD. Conditional
tenders will be rejected.
14. Unwillingness to quote: Bidders unwilling to quote should ensure that intimation
to this effect reaches before the due date and time of opening of the Bid
15. Validity of Bids: The Bids should remain valid till 28 Feb 2012 (90 days from
opening of bid).
16. Earnest Money Deposit:– Bidders are required to submit Earnest Money Deposit
(EMD) for amount of ------ along with their bids. The EMD may be submitted in the
form of an Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or
Bank Guarantee from any of the public sector banks or a private sector bank authorized
to conduct government business.
Part II – Essential Details of Items/Services required
17. Schedule of Requirements – List of items / services required is as follows:
SL.NO. DESCRIPTION DENOM QTY
(a) Digital Video Camera with 4 GB memory card Nos. 01
18 Name/Type of item/services/description of stores and Qty required as per
Para 17 above
19. Technical Details of the equipment:
(a) Optical Image Stabilizer Power O.I.S, Optical : 4.6x, Extra Optical 5.7x
(b) Zoom Intelligent ; 6x, Digital : 4x
(c) Focusing Area Macro / Intelligent / Movie : Wide 5cm – Infinity,
Tele 30 cm : Infinity
(d) Focal length F = 4.9 – 22.8 mm
(e) Effective Pixels 12.1 MP
(f) Image sensor 1 / 2.33”, 12.5 Mega Total Pixels CCD, Primary
colour filter
(g) ISO Sensivity Auto/ i.ISO/100/200/400/800/1600
(h) Weight Max 200 grams with battery
(j) Max. dimentions 105 x 65 x 27 mm
(k) Soft ware incorporated Minimum PHOTO fun Studio 6.1 HD Lite, Quick
Time, Adobe reader, Super LoiLoScope
(l) Power Li- ion Battery with AC Charging adaptor
(m) Display Minimum 2.6 Inch LCD
(n) Other features One touch movie button, Play back button,
Backlight compensation, Built in flash, Self
Timer, Quick menu, Full HD Motion picture
recording, Minimum 110 Minute continuous
recording time, Optical zoom in motion, Macro

zoom, GPS, Orientation detector, Date & Time
feature, Video divide facility, Set favourite
mode, HDMI Output, Micro phone, Speaker
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20. Address details –
The Regional Controller of Aeronautical Quality Assurance
RAQAS (MB)
C/o INS Shikra
Near Fire Station
Colaba, Mumbai – 400 001
Tele fax: 022- 22021983, EMAIL: wncraqasmb‐navy@nic.in
Part III – Standard Conditions of RFP
The Bidder is required to give confirmation of their acceptance of the Standard
Conditions of the Request for Proposal which will automatically be considered as part of
the Contract concluded with the successful Bidder.
21. Effective Date of the Contract: The contract shall come into effect on the date of
signatures of both the parties on the contract (Effective Date) and shall remain valid until
the completion of the obligations of the parties under the contract. The deliveries and
supplies and performance of the services shall commence from the effective date of the
contract.
22. Arbitration: All disputes or differences arising out of or in connection with the
Contract shall be settled by bilateral discussions. In case of arbitration with the firm and
this unit on any issue, the final decision would be that of the Flag Officer Commanding,
Headquarters Western Naval Command, Mumbai.
23. Liquidated Damages: Delay in supply of item will attract a penalty of 0.5% per day
of amount agreed per item, subject to a maximum of 10% unclaimed goods/ services.
24. Termination of Contract: The competent Financial Authority reserves the right to
accept or reject any or all tenders without assigning any reasons whatsoever.
25. Amendments: No provision of present Contract shall be changed or modified in
any way (including this provision) either in whole or in part except by an instrument in
writing made after the date of this Contract and signed on behalf of both the parties and
which expressly states to amend the present Contract.
26. Taxes and Duties: If Bidder desires to ask for excise duty or Sales Tax / VAT
extra; the same must be specifically stated.
i) Excise Duty:- Where the excise duty is payable on advalorem basis, the Bidder
should submit along with the tender, the relevant form and the Manufacturer’s price
list showing the actual assessable value of the stores as approved by the Excise
authorities.
ii) Sales Tax / VAT If it is desired by the Bidder to ask for Sales tax / VAT to be
paid as extra, the same must be specifically stated.

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iii) Octroi Duty & Local Taxes. Materials to be supplied to Government
Departments against Government Contracts are exempted from levy of town duty,
Octroi Duty, Terminal Tax and other levies of local bodies. The local
Town/Municipal Body regulations at times, however, provide for such Exemption
only on production of such exemption certificate from any authorised officer.
Part IV – Special Conditions of RFP
The Bidder is required to give confirmation of their acceptance of Special Conditions of
the RFP if any.
27. Payment Terms for Indigenous Sellers: It will be mandatory for the Bidders to
indicate their bank account numbers and other relevant e payment details so that
payments could be made through ECS/EFT mechanism instead of payment through
cheques, wherever feasible
28. Advance Payments: No advance payment(s) will be made.
29. Paying Authority: PCDA (Navy), Mumbai. The payment of bills will be made on
submission of all the relevant documents by the Seller to the Paying Authority along with
the bill:
30. Force Majeure clause: Neither party shall bear responsibility for the complete or
partial nonperformance of any of its obligations (except for failure to pay any sum which
has become due on account of receipt of goods under the provisions of the present
contract), if the non-performance results from such Force Majeure circumstances as
Flood, Fire, Earth Quake and other acts of God as well as War, Military operation,
blockade, Acts or Actions of State Authorities or any other circumstances beyond the
parties control that have arisen after the conclusion of the present contract.
31. Inspection Authority: The Inspection will be carried out by RAQAS (MB). The
mode of Inspection will be Departmental Inspection / User Inspection / Joint Inspection /
Self-certification.
32. Risk and Expense: It is undertaken by the purchaser in the event of supplier
failing to honour the contracted obligations within the stipulated period, Risk purchase will
be resorted to at the cost and expense of supplier.
Part V – Evaluation Criteria & Price Bid issues
33. Evaluation Criteria: Only those Bids will be evaluated which are found to be
fulfilling all the eligibility and qualifying requirements of the RFP, both technically and
commercially.
Sd x x x
(DK Dey)
Commander
DRCAQA
for Officer-in-Charge