notice inviting tender note: intending bidder to ... - JantERmantER

Ref: PSER:SCT:BAR-M1214:11 Date: 06/06/2011
NOTICE INVITING TENDER
NOTE: INTENDING BIDDER TO PARTICIPATE MAY DOWNLOAD FROM WEB SITES
OR
PURCHASE TENDERS FROM THIS OFFICE
Sealed offers are invited from reputed & experienced bidders (meeting PRE QUALIFICATION CRITERIA as mentioned
in Annexure-I) for the subject job by the undersigned on the behalf of BHARAT HEAVY ELECTRICALS LIMITED as per
the tender document. Following points relevant to the tender may please be noted and complied with.
SALIENT DETAILS OF NIT
SL ISSUE
DESCRIPTION
NO
1.0 SUBJECT OF NIT Issue of tender for
Providing complete logistics of various transportations etc and transportation of
all items from port of origin at haldia , k olkata to barh site for 2 X 66 0 MW
NTPC Barh STPS STAGE – II Project Barh, Patna, Bihar
2.0 TENDER NO PSER:SCT:BAR-M1214:11.
3.0 DETAILS OF TENDER DOCUMENT
3.1 Volume-IA General conditions of contract (supply) – Not Applicable.
3.2 Volume-IB General conditions of contract (service) - Applicable.
3.3 Volume-ID Special conditions of contract (supply) - Applicable attached with Vol-II
3.4 Volume-IE Annexure, formats etc - Applicable.
3.5 Volume-II &ID Technical specification & scope of contract & Special condition of contract –
Applicable.
3.6 Volume-III Price schedule, Rev-00 - Applicable.
4.0 TENDER START 06/06/2011
(ZERO) DATE
5.0 DUE DATE OF OFFER 27/06/2011(15-00 HRS).
SUBMISSION
5.1 OPENING OF TENDER Techno-commercial offer will be opened 2 hours after the latest due date
and time of offer submission.
Notes:
In case the due date for opening of tender becomes a non-working day,
tenders shall be opened on next working day at the same time.
2) Bidders may depute representative to witness the opening of tender
6.0 EMD AMOUNT Rs 2,00,000/-.
7.0 COST OF TENDER Rs 10,000/-.
8.0 SCHEDULE OF PBD 16/06/2011, 1100 Hrs
9.0 LAST DATE OF
SEEKING
CLARIFICATION
10 Integrity Pact Not applicable
15/06/2011
(Along with soft version also, addressing to undersigned & to others as per
contact address given below)
Following points relevant to the tender may please be noted and complied with:
1.0 The offer shall be submitted as per the instructions of tender document. Only One set of tender document
signed by authorised company representative of bidder and stamped on each page shall be submitted as
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 23211691/ 23211798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 2 of 9
detailed further. Bidders to note specifically that all pages of tender document, including these NIT pages for
this particular tender shall be submitted by them (after signing/stamping on each page) as a part of t heir
offer. Price shall not be mentioned by them anywhere in the techno-commercial portion of offer, it shall be
mentioned in the relevant price schedule only and s ubmitted in separate sealed envelope. In case of an y
clarification, bidder may contact this office . No al teration/ changes/deviations by bidders is permitted in the
tender/NIT enclosed herewith/ published in the website
2.0 Unless otherwise specifically mentioned above, you have to deposit EMD in cash (as permissible under income
tax act)/ demand draft/ pay order in favour of Bharat Heavy Electricals Ltd, payable at Kolkata. EMD in the form
of Bank Guarantee is not acceptable. Bidders depositing one time EMD of Rs. 2,00,000/- with BHEL-PSER, is
exempted from paying EMD for each individual tender.
3.0 Unless otherwise specifically mentioned above, you have to remit cost of tender document (non-refundable)
in the form of demand draft, drawn in favour of Bharat Heavy Electricals Ltd, payable at Kolkata along with the
techno-commercial offer.
4.0 The offers shall be sent as per following details in separate sealed envelopes to BHEL, PSER, Kolkata as per
address given below (refer salient details of NIT, pre-page, for applicability of various issues/ documents).
Slno Description No of copy
I COVER-I (TECHNO-COMMERCIAL BID)
I.a Offer forwarding/ covering letter. Original & 1
I.b
I.c
I.d
I.e
I.f
Duly filled-in `No deviation certificate' as per prescribed format to be placed after
document under sl no I.a above.
In case of any deviation, the same should be submitted separately for technical &
commercial parts, indicating respective clauses of tender against which deviation
is taken by bidder. The list of such deviation shall be placed after document under
sl no I.a above. It shall be specifically noted that deviation recorded elsewhere
shall not be entertained.
Techno-commercial offer enclosing supporting document/ annexure/ schedules/
drawing etc as required in line with pre-qualification criteria/ prescribed format.
Bidder shall mark/ index relevant document in support of corresponding prequalification
criteria.
It shall be specifically noted that all documents as per above shall be
indexed properly and credential certificates issued by clients shall distinctly
bear the name of organization, contact ph no, FAX no, etc.
Duly filled-in Annexures, formats etc of Volume-IE and credentials of the bidder as
required vide annexure - I.
All volumes of tender document pertinent for the subject job along with this NIT
together with subsequent changes to tender in the form of TCN, correspondences
etc, signed & stamped on all pages.
Volume-III–(BOQ cum schedule of rates/Price Schedule in absolute
value)–un-priced(without disclosing rates/price for Volume-III),but
copy.
Original & 1
copy.
Original & 1
copy.
Original & 1
copy.
Original.
Original.
mentioning only `quoted/unquoted' against each item of schedule.
I.g Cost of tender Original.
Demand Draft etc towards Cost of tender as per instruction
I.h Integrity Pact Agreement (Duly signed by the authorized signatory)-if Applicable Original & 1
copy.
I.i Any other details preferred by bidder with proper indexing. Original.
II COVER-II (PRICE BID – ABSOLUTE VALUE)
II.a Copy of offer forwarding/ covering letter (as referred in I.a). 1 copy.
II.b Duly filled-in Volume-III (BOQ-cum-price schedule in absolute value) together with Original.
signed preamble in separate sealed envelope.
III COVER-III(EMD)
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 3 of 9
Demand Draft etc towards EMD as per instruction.
IV COVER-IV
All aforesaid sealed covers shall be enclosed in this cover & sealed. This cover shall be super-scribed with
(i) Cover no; (ii) Details of covers inside this cover and (ii) Name of the job, tender document no & due date
of submission.
SPECIAL NOTE
A) Your offer & documents submitted along with offer shall be signed & stamped in each page by your
authorized representative. No overwriting/ correction in tender documents by bidders shall be allowed.
However, if correction is unavoidable, the same may be signed by authorized signatory.
B) All documents/ annexures submitted with the offer shall be properly annexed and placed in respective
places of the offer as per enclosure list mentioned in the covering letter. BHEL shall not be responsible
for any missing documents.
5.0 No Deviation with respect to tender clauses and no additional clauses/ suggestions/ clarification in Technocommercial
bid/ Price bid shall normally be considered by BHEL. Bidders are requested to positively comply
with the same. Offers with deviation are liable for rejection.
6.0 BHEL reserve the right to accept or reject any or all offer without assigning any reasons thereof. BHEL also
reserve the right to cancel the tender wholly or partly without assigning any reason thereof. Also BHEL shall
not entertain any correspondence from bidders in this matter (except for the refund of EMD). However, BHEL
may communicate rejection to the unsuccessful bidder after award of work and acceptance by the successful
bidder.
7.0 Since the job shall be executed at Unit 2 X 660 MW NTPC Barh STPS STAGE – II Project Barh, Patna,
Bihar. Bidders must visit site/ work area and study the job content, facilities available, availability of materials,
prevailing site conditions including law & order situation etc before quoting for this tender. They may also
consult this office before submitting their offers, for any clarifications regarding scope of work, facilities
available at sites or on terms and conditions. No additional claim shall be entertained by BHEL in future, on
account of non-acquaintance of above.
8.0 For any clarification on the tender document, you may seek the same in writing (2 copies) together with soft
version (thru e-mail) as per enclosed format schedule date, from the office of the undersigned for clarification.
BHEL shall not be responsible for receipt of queries after due date of seeking clarification due to postal delay.
Any clarification/ query received after pre bid conference date shall not be entertained.
9.0 BHEL may decide holding pre-bid discussion [PBD] with any / all intending bidders. On such communication
from BHEL, the bidder shall ensure participation for the same at the appointed time, date and place as may be
decided by BHEL. In this case pre-bid shall be held as indicated above,
For the subject tender, you are requested to participate PBD at 11-00 Hrs on 16/06/2011 at our BHEL -
office, Kolkata. As such, bidders should plan their visit accordingly. In case of absence of any bidder(s), the
bidder(s) have to accept the outcome of the pre-bid discussion as minuted / recorded without any query and
the decision of BHEL shall be final and binding. Final quoted price of bidders will be PRESUMED to be quoted
based upon the tender documents (including TCNs, if any) and minutes of this pre-bid meeting.
10.0 In the event of any conflict between requirement of any clause of this specification/ documents/ drawings/ data
sheets etc or requirements of different codes/ standards specified, the same to be brought to the knowledge of
BHEL in writing for clarification before due date of seeking clarification (as applicable), otherwise, more
stringent requirement as may be interpreted by BHEL shall prevail and shall be binding on you. Any typing
error/ missing pages/ other clerical errors in the tender documents, noticed by you must be pointed out before
pre-bid meeting/ submission of offer, or else, BHEL’s interpretation shall prevail & binding on you.
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 4 of 9
11.0 Tender document containing above mentioned volumes shall be signed & stamped in all pages including this
covering letter. Price bid shall be furnished in the format (Vol.-III) enclosed with the tender. Any additional
copy, if required, may be taken by photo-copying from the tender document given.
12.0 Unless specifically mentioned otherwise, bidder’s quoted price shall deemed to be in compliance with tender
along with TCNs including PBD, if any.
13.0 Bidders shall submit Integrity Pact Agreement (Duly signed by authorized signatory who signs in the offer), if
applicable, along with techno-commercial bid. This pact shall be considered as a preliminary qualification for
further participation. Detail of Independent External Monitor (IEM) for the subject tender is furnished above.
14.0 The Price Bids of only those bidders will be opened who will be qualified for the subject job on the basis of
evaluation on pre-qualification criteria/ techno-commercial bids, approval/ acceptance of customer (as
applicable), etc. BHEL’s decision in this regard shall be final & binding. BHEL also reserve the right to reject
bidder with unsatisfactory past performance in execution of a contract. BHEL’s decision in this regard shall be
final & binding.
15.0 While BHEL reserve the right to open the price bid (Cover-II) of the offers in camera, the date & time to open
the Cover-II (PRICE BID) tender opening shall be intimated to the bidders in case BHEL decides it t o be
`Public opening' and in such a case, one authorized representative of the bidder shall be allowed to attend.
16.0 Tenders must adhere to all volumes of tender and quote accordingly. Any terms & conditions not covered in
SCC, will be governed by GCC.
17.0 Validity of the offer shall be for six months from the latest due date of offer submission or specified otherwise
in SCC of tender.
16.0 BHEL reserves the right to decide the successful bidder on the basis of reverse auction process. In
such case all qualified bidders will be intimated regarding procedure / modality for reverse auction process
prior to Reverse Auction and price will be decided through reverse auction process only.
In such a case, sealed envelope containing price bid (in Volume- III) will not be opened, Bidder may be asked
to submit details of rates/ prices of VOL- III in Seal Bid event of Reverse Auction process, based on which
detailed break-up of rates/ prices of various items of Seal Bid will be pro-rated on Closing Price to work out final
rates/ prices or bidder may be asked to submit detailed break-up of rates/ prices of various items on Closing
Price after completion of Reverse Auction process. BHEL’s decision in this regard shall be final & binding on
bidder.
However, if reverse auction process is not adopted or is unsuccessful for what-so-ever reason, Price Schedule
(Volume- III) contained in sealed envelope (Cover-II) will be opened for deciding the successful bidder. BHEL’s
decision in this regard will be final & binding on bidder.
18.0 Corrigendum/ corrigendum/ extension/ addendum, if any, pertaining to this tender will be published in the web
sites www.jantermanter.com & www.bhel.com or will be issued directly to you, as applicable.
19.0 On submission of offer, further consideration will be subject to compliance to tender & qualifying requirement
and customer’s acceptance, as applicable.
20.0 Evaluation shall be done based on grand total price of the bidder as per price schedule.
21.0 Unsolicited discounts received after opening of techno commercial bid shall not be considered for
evaluation. However, if the party who has submitted the unsolicited discount/rebate becomes the L-1 party, then
the awarded price shall be after considering the discount.
22.0 In case the bidder is an “Indian Agent of Foreign Principals”, ‘Agency agreement has to be submitted along with
Bid failing which offer from Bidder may not be considered.
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 5 of 9
23.0 In consortium bidding (If applicable) Standalone bidder can neither again be a prime bidder in a consortium bid
nor be a consortium partner to any other bidder. Similarly, prime bidder shall neither be a consortium partner
to other prime bidder nor submit any other bid with other consortium partners. However, consortium partner
may enter into consortium agreement with other prime bidder(s).
24.0 The bidder may have to produce original document for verification if so decided by BHEL.
for BHARAT HEAVY ELECTRICALS LTD
ENGR (SCT)
Agency
BHEL, PSER,
Kolkata
Contact details
Address DJ-9/1, Sector – II, Salt Lake, Kolkata – 700 091
Phone no 033-23211798 (D)/ 1691.
EPABX – 23216130, 34, 35; Extn – 3223/ 3228/ 3229/ 3230/ 3231
FAX no 033-23211960
E-mail swaraj@bhelpser.co.in/suraj@bhelpser.co.in/bd@bhelpser.co.in
Enclosure
01. Annexure-1: Qualifying criteria.
02. Annexure-2: Format for No-deviation certificate.
03. Annexure-3: Format for seeking query.
04. Tender document as per above details .
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 6 of 9
QUALIFIYING CRITERIA
ANNEXURE-1
JOB
TENDER
NO
Providing complete logistics of various transportations etc and transportation of all
items from port of origin at haldia , kolkata to Barh site for 2 X 660 MW NTPC Barh
STPS STAGE – II Project Barh, Patna, Bihar
PSER:SCT:BAR-M1214:11
SL PRE QUALIFICATION CRITERIA
NO
1.0 VENDOR SHOULD HAVE AVERAGE TURN OVER OF MINIMUM Rs. 742 LACS PER ANNUM FOR LAST
THREE FINANCIAL YEARS ENDING 31-03-2011. VENDOR SHOULD SUBMIT AUDITED BALANCE
SHEET AND PROFIT & LOSS ACCOUNT FOR LAST THREE FINANCIAL YEARS ENDING 31-03-2011.
2.0 VENDOR SHOULD HAVE EARNED PROFIT IN AT LEAST ONE YEAR DURING LAST THREE
FINANCIAL YEARS ENDING 31-03-2011. VENDOR SHOULD POSSESS POSITIVE NET WORTH AS ON
31.03.2011.
IN CASE AUDITED BALANCE SHEET & PROFIT AND LOSS ACCOUNT FOR THE Y EAR 2010-11
(ENDING ON 31/03/2011) IS NOT YET AVAILABLE, BIDDER SHOULD SUBMIT AUDITED BALANCE
SHEET AND PROFIT & LOSS ACCOUNT FOR LAST THREE FINANCIAL YEARS ENDING ON 31/03/2010
IN SUCH CASE, THE REQUIREMENT OF SERIAL NO 1 & 2 MAY BE READ AS FOLLOWS :
VENDOR SHOULD HAVE AVERAGE TURN OVER OF MINIMUM RS.742 LACS PER ANNUM FOR LAST
THREE FINANCIAL YEARS ENDING 31-03-2010. VENDOR SHOULD SUBMIT AUDITED BALANCE
SHEET AND PROFIT & LOSS ACCOUNT FOR LAST THREE FINANCIAL YEARS ENDING 31-03-2009.
VENDOR SHOULD HAVE EARNED PROFIT IN AT LEAST ONE YEAR DURING LAST THREE
FINANCIAL YEARS ENDING 31-03-2010. VENDOR SHOULD POSSESS POSITIVE NET WORTH AS ON
31.03.2010.
3.0 THE VENDOR SHOULD HAVE VALID PAN.
4.0 VENDOR SHOULD HAVE EXECUTED THE FOLLOWING TYPES OF JOBS:
a) SHOULD HAVE TRANSPORTED A SINGLE PACKAGE OF NOT LESS THAN 300 MT IN INDIA BY ROAD
b) SHOULD HAVE TRANSPORTED A SINGLE PACKAGE OF NOT LESS THAN 300 MT BY INLAND RIVER
ROUTE.
c) SHOULD HAVE CONSTRUCTED RO-RO JETTY
d) SHOULD HAVE COMPLETED RO-RO OPERATION.
VENDOR SHOULD PRODUCE DOCUMENTS LIKE CLIENTS CERTIFICATES & UNPRICED
W.O. FOR EXECUTED JOB IN SUPPORT OF THE ABOVE.
5.0 SHOULD BE OWNER OF
A) MINIMUM 50 HYDRAULIC AXLES FOR WHICH NOTORISED COPIES OF DOCUMENTS OF
OWNERSHIP/ ROAD TAX/INSURANCE SHOULD BE SUBMITTED
AND
B) MINIMUM 2 PRIME MOVERS OF MORE THAN 350 HP FOR WHICH NOTORISED COPIES OF
DOCUMENTS OF OWNERSHIP/ROAD TAX / INSURANCE SHOULD BE SUBMITTED
6.0 IBA RECOMMENDATION: THE BIDDER SHOULD HAVE AN IBA RECOMMENDATION VALID
ON THE DATE OF OPENING OF TENDER AND SHALL ALSO ENSURE THAT THE SAME IS
VALID THROUGHOUT THE CURRENCY OF THE CONTRACT.
7.0 GAZETTE NOTIFICATION: THE BIDDER'S NAME SHOULD FIGURE ON THE GAZETTE
PUBLISHED BY THE MINISTRY OF SHIPPING, ROAD TRANSPORT & HIGHWAYS
(DEPARTMENT OF ROAD TRANSPORT AND HIGHWAYS).
8.0 IN CASE OF CONSORTIUM BIDDING ,FOLLOWING POINTS SHALL BE COMPLIED.
(RELEVANT DOCUMENT SHALL BE SUBMITTED IN THIS REGARD)
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 7 of 9
A) NO. OF PARTNERS INCLUDING PRIME BIDDER SHALL NOT BE MORE THAN 2 (TWO).
B) PRIME BIDDER ALONG WITH CONSORTIUM PARTNERS SHALL ENTER INTO CONSORTIUM
AGREEMENT BEFORE SUBMISSION OF BID.
C) PRIME BIDDER SHOULD COMPLY WITH CRITERIA UNDER SL NO. 1, 2, 3, 5, 6 & 7 ABOVE.
D) CONSORTIUM PARTNERS CHOSEN BY PRIME BIDDER SHOULD COMPLY WITH CRITERIA
UNDER SL NO. 3.
E) PRIME BIDDER SHOULD COMPLY WITH AT LEAST TWO OF 4a, 4b, 4c, & 4d CLAUSES AND
BALANCE BY THE CONSORTIUM PARTNERS.
F) NO PRIME BIDDER SHALL BE A CONSORTIUM PARTNER TO OTHER PRIME BIDDER.
9.0 STANDALONE BIDDER CANNOT BECOME A PRIME BIDDER OR A CONSORTIUM BIDDER
IN CONSORTIUM BIDDING. PRIME BIDDER SHALL NEITHER BE A CONSORTIUM PARTNER
TO OTHER PRIME BIDDER NOR TAKE ANY OTHER CONSORTIUM PARTNER. HOWEVER
CONSORTIUM PARTNER MAY ENTER INTO CONSORTIUM AGREEMENT WITH OTHER
PRIME BIDDERS. IN CASE OF NON-COMPLIANCE, CONSORTIUM BIDS OF SUCH PRIME
BIDDERS WILL BE REJECTED.
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 8 of 9
BHARAT HEAVY ELECTRICALS LIMITED,
Power Sector - Eastern Region,
Plot no 9/1, DJ Block, Sector – II, Salt Lake City,
Kolkata – 700 091
FORMAT FOR NO DEVIATION CERTIFICATE
(To be submitted in the bidder's letter head)
ANNEXURE - 2
Sub
Job
No Deviation Certificate.
Providing complete logistics of various transportations etc and transportation of all items
from port of origin at haldia , kolkata to barh site for 2 X 660 MW NTPC Barh STPS STAGE
– II Project Barh, Patna, Bihar
Ref 1.0 Tender no. PSER:SCT:BAR-M1214:11.
2.0 BHEL's NIT, vide reference no PSER:SCT:BAR-M1214:11 dated 06/06/2011
3.0 All other pertinent issues till date.
Dear Sirs,
With reference to above, this is to confirm that as per tender conditions, we have visited site before
submission of our offer and noted the job content & s ite conditions etc. We also confirm th at we have n ot
changed/ modified the tender documents as appeared in the website/ issued by you and in case o f such
observance at any stage, it shall be treated as null and void.
We hereby confirm that we have not taken any deviation from tender clauses together with other references
as enumerated in the above referred NIT. We hereby confirm our unqualified acceptance to all terms &
conditions, unqualified compliance to technical specification, integrity pact (if applicable) and acceptance to
reverse auctioning process.
In the event of observance of any deviation in any part of our offer at a later date whether implicit or explicit,
the deviations shall stand null & void.
We confirm to have submitted offer in accordance with tender instructions and as per aforesaid references.
Thanking you,
Yours faithfully,
(Signature, date & seal of authorized
representative of the bidder)
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796

TENDER NO - PSER:SCT:BAR-M1214:11 Page 9 of 9
FORMAT FOR SEEKING CLARIFICATION
ANNEXURE - 3
JOB
TENDER NO
Providing complete logistics of various transportations etc and transportation of all items
from port of origin at haldia , ko lkata to b arh site for 2 X 6 60 MW NTPC Bar h STPS
STAGE – II Project Barh, Patna, Bihar
Tender no PSER:SCT:BAR-M1214:11
Sl
no
Reference
clause
tender
document
of
Existing provision Bidder's query BHEL’s clarification
_____________
POWER SECTOR - EASTERN REGION, DJ-9/1, SECTOR-II, SALT LAKE CITY, KOLKATA - 700 091
(033) 23211960 232111691/ 2321798/ 23211796