2011 Budget Book - WHOLE - Kitsap County Government

FACILITIES MAINTENANCE
Detailed Program
Description:
Alternatives:
Efficiencies/
Innovations:
Provide cleaning services in County office areas, break rooms, restrooms, and other
public common areas.
Total building space maintained and/or supported - 383,423 sq feet with eleven FTE's,
plus one "working supervisor" providing coverage for absences and special activities
such as strip-wax high-traffic common areas and restrooms.
External contracts are a consideration; however, over half the staff are constantly
working in sensitive areas, i.e., Sheriff, Juvenile Services, Prosecuting Attorney, and
Courts. Background checks are critical to employment in these areas.
Industry standard for commercial custodial services is in the 28,000 sq foot per FTE
range. County provided service is 34,857 sq feet per FTE range.
Mandates and
Contractual
Agreements:
Regional or Local?
Description of
Requirements:
Minimum Service
Level:
Program
Justification:
Workload Indicators:
A major portion of County buildings include space used by the public. There is an
expectation the spaces will be respectably clean and usable. Proper care of floors and
restrooms extends the life expectancy of the components.
All Regional
See Detailed Program Description above
In recent years Custodial Service included many services that are no-longer done, to
include emptying employee trash, daily vacuuming, strip-wax tile floors, shampoo
carpets, air-vent cleaning, window washing and dusting. Due to previous staff cuts
most of the previous services have been eliminated. Custodial service focuses on
cleaning public and common areas, commonly called "trash and dash".
The majority of services provided by County staff are RCW requirements. The buildings
that support these functions represent an asset that requires pro-active maintenance to
ensure the value of the property is maintained and the full and useful life of the buildings
and equipment are achieved. Allowing premature failure of buildings and equipment
would not represent being good stewards of tax-payer dollars. In simple terms, it's the
"Fram Oil Filter" scenario; we can pay a little now for pro-active maintenance or we can
pay a lot later to replace.
Categories 2010 2009 2008 2007 2006
Sq Feet
Serviced
FTE
Sq Feet Per
FTE
Sq Feet Per
FTE Standard
393,423
9.9
39,740
28,000
393,423
12.0
32,785
28,000
393,423
12.0
32,785
28,000
393,423
12.0
32,785
28,000
275,750
10.0
27,575
28,000
Cost Recovery
Cost Avoidance
Services provided to non-General Fund departments are recovered as income.
The level of service was reduced several years ago to "trash & dash". Employees are
required to empty their own trash. Custodial Service's focus is on restrooms and other
common-public areas.