Annual Report 2005-2006 - Forensicare

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COMMITTEE MEETINGS The Information Management and Technology Committee was established during the year and held one meeting. Future meetings of the Information Management and Technology Committee will be quarterly or as required. Attendance at the meetings is detailed under Meeting Attendances. CHARTER The Information Management and Technology Committee of Forensicare operates under a Charter which details the purpose, objectives and authority of the Committee, together with areas of responsibility. The Committee is required to – • provide guidance on the effective and efficient use of existing and new technology • monitor implementation of the findings of the Information Technology Security Audits and compliance with the Institute’s guidelines and procedures for effective and efficient use of technology • recommend information technology policy direction to the Council for consideration and approval • develop and maintain a technology plan that is consistent with the needs and goals of the Institute, and anticipates the future role and use of technology in health. MEETING ATTENDANCES Council Finance Audit and Research Information Quality Corporate Committee Risk Committee Management Improvement Governance, Management + see note below and and Clinical Remuneration Committee Technology Ethics Social Committee Committee Responsibility (formerly QI and Planning Committee) Committee ++ see note below (formerly Remuneration Committee) Jim Kennan 6 of 8 7 of 9 2 of 2 Justice Teague 7 of 8 1 of 5* + Michael Burt 8 of 8 8 of 9 4 of 5** ++ Paul Mullen 8 of 8 + ++ Robert Adler 3 of 6 Joan Clarke 1 of 2 Peter Doherty 2 of 2 ++ Tony Goad 5 of 8 8 of 9 5 of 5 1 of 1 Una Gold 7 of 8 9 of 9 1 of 1 Terry Laidler 8 of 8 1 of 1 2 of 2 Judith Player 6 of 6 3 of 5 1 of 1 David Ware* 5 of 5 2 of 5 * Justice Teague resigned from the Audit and Risk Management Committee in December 2005 ** Michael Burt is a standing invitation attendee at the Audit and Risk Management Committee + No formal Research Committee meetings were held during this period. Business was conducted and research proposals were circulated electronically on 7 occasions during the year. ++ No Quality Improvement meetings were held during this period. The Quality Improvement Committee was restructured during the year, and during this time the quality improvement function was managed by Council. 62
INDEPENDENT ADVICE In pursuit of their duties, Council members, executive officers, senior officers and senior clinicians may seek independent professional advice as required at the expense of the Institute. FINANCIAL GOVERNANCE In accordance with ‘Standing Directions of the Minister for Finance under the Financial Management Act 1994’ (June 2003), Forensicare has a robust and transparent model to oversee financial management of the organisation. It is incorporated as a fundamental component of the governance framework for the organisation. Within 2005- 2006 the Audit and Risk Management and Finance Committees focussed on enhancing the systems of financial reporting, risk management, internal control and the adequacy of management reporting. DECLARATION BY CHIEF EXECUTIVE OFFICER AND CHIEF FINANCE AND ACCOUNTING OFFICER The Chief Executive Officer and Chief Finance and Accounting Officer made a formal statement declaring that the Institute’s financial report represents a true and fair view in all material respects, in accordance with the ‘Standing Directions of the Minister for Finance (Financial Management Compliance Framework)’. AUDIT PROGRAM Within Forensicare, the Audit Program is an essential element of monitoring risk, corporate governance, compliance, clinical practices and financial performance. The Audit Program encompasses - External Audit The Auditor General of Victoria provides an independent review of the performance and accountability of the Victorian Institute of Forensic Mental Health to Parliament and the community of Victoria. The Audit Act 1994 is the main legislation governing the powers and functions of the Auditor-General. Internal Audit The international accounting firm, Deloittes, is responsible for Forensicare’s internal audit function, which is an invaluable resource in ensuring compliance and improving the operations of Forensicare. AUDIT SCOPE The internal audit program provides for the evaluation of the adequacy and effectiveness of Forensicare’s internal controls and performance quality in carrying out its responsibilities. The internal audit function includes all Forensicare programs. AUDIT PLANNING An Audit Plan 2004-2009 has been developed by the internal auditors, in conjunction with the Audit & Risk Management Committee. The Audit Plan was developed using a risk based approach, incorporating risks identified in the Risk Management Audit conducted in 2004-2005, and is in full compliance with all standards. AUDIT PROGRAM 2005-2006 The following Internal Audits were undertaken in 2005-2006 – • Financial Management Compliance Framework • Taxation Compliance – Fringe Benefit Tax (FBT), Goods and Services Tax (GST) and Pay as you Go Tax (PAYG) • Purchasing Card Compliance • A-IFRS (The Australian Equivalents to International Financial Reporting Standards) • Recruitment and Termination and Human Resources • Asset Management • Management Reporting • Follow Up. AUDIT PROGRAM 2006-2007 External • Audit of Financial Statements – Auditor-General Victoria Internal • Compliance assessment of the Financial Management Compliance Framework, Taxation Compliance Framework and Credit Cards. This is an annual compliance requirement. • Specialist operational projects including – Occupational Health and Safety – This project will assess Forensicare’s Safety Management System for compliance with internal policy and legislative requirements. Information Technology Strategic Planning and Infrastructure – This project will assess the process used to develop an Information Technology Strategic Plan, including appropriate supporting information technology infrastructure. • Process projects including – Corporate Governance processes – This project will assess the improvements recently made to Forensicare’s Corporate Governance processes. Environmental Sustainability – This initiative will assess the extent to which Forensicare has delivered on its initiatives in line with the Environmental Sustainability Strategy. 63
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VICTORIAN INSTITUTE of FORENSIC MEN
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Victorian Institute of Forensic Men
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2005-2006 The Year in Review FINANC
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SERVICE PERFORMANCE AT A GLANCE 200
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INITIATIVE PROGRESS SELF-RATED THE
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INITIATIVE PROGRESS SELF-RATED THE
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Page 59 and 60: COUNCIL MEMBERS The Hon. Jim Kennan
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