Manual E-bill 499.41

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1. Service description 1.1 Brief description of the service and document overview PostFinance, in conjunction with Swiss Post Solutions AG provides an e-bill solution based on the consolidator model. It is designed for the electronic transmission of bills and is based on the ISR debt collection solution – the orange inpayment slip with a reference number. In this document, invoices/ bills, billing data and data are understood to be bills and credit slips. The e-bill solution of PostFinance provides a platform that enables billers to send their customers CHF and EUR bills electronically without media fragmentation, i.e. eliminating data re-entry. Bill recipients can either process electronic bills via e-finance of PostFinance or import them into their own finance software via different channels for further processing. PostFinance is thus primarily a transport system for bill data. Bill data that are delivered digitally signed by PostFinance or an affiliated network partner meet the legal requirements concerning value-added tax and can be used to claim input VAT deductions (see section 1.4). Unsigned bill data obtained via e-finance do not meet these requirements. Digitally signed bill data are always signed by PostFinance or an affiliated network partner. Therefore, the biller must provide Swiss Post and its affiliated network partners with the corresponding authorization. In this document we distinguish clearly between digitally signed data, which can be used to claim input VAT deductions, and non-digitally signed data, which cannot be used for this purpose. Data type Delivery channel Data transfer Archive-Disk E-finance Signed data VAT OK VAT OK Not possible Unsigned data VAT NOK VAT NOK VAT NOK PostFinance recommends that bill recipients who require bills to claim input VAT deductions receive the data via data transmission. They can thus transfer the signed bill data to their own software where further processes (e. g. creditor processing) can be optimized and automated. Bill recipients who do not require bills to claim input VAT deductions can process the data directly in e-finance and make their payment. Manual E-bill Version October 2010 6/64
The main purpose of e-bill is the fully automated data processing on both sides with the related higher data quality thanks to the continuity of the electronic data flow (no media fragmentation). Consequently, substantial efficiency gains with considerable savings potential are possible for billers and bill recipients. In order to meet customer requirements, PostFinance is continuously developing the e-bill solution to add extra functions. PostFinance is convinced that e-bill can only work in a network environment. The relevant cooperation agreements are already in place with various e-bill providers. Biller Bill creation and dispatch Booking, payment entry and archiving PostFinance E-bill Payment data PostFinance/ Bank Payment transfer Bill details Additional data Bill recipient Automated bill processing and archiving without media fragmentation Bill issuers and recipients can automate their bill processing with the e-bill solution from PostFinance. The following sections are of particular interest to billers: Section 1: Service description Section 2: Registration processes for billers Section 4: Biller processes Section 5: PostFinance processes Sections 7 to 12: Description of technical aspects Section 13: E-bill functions in e-finance Bill recipients can consult the following sections: Section 1: Service description Section 3: Registration processes for bill recipients Section 5: PostFinance processes Section 6: Bill recipient processes Section 11: Communication Section 12.5: Bill data Manual E-bill Version October 2010 7/64
Page 1 and 2: 499.41 en (pf.ch) 10.2010 PF Manual
Page 3 and 4: Contents 1. Service description 6 1
Page 5: 12. Data formats 43 12.1 BillerID a
Page 9 and 10: The following tax-related points mu
Page 11 and 12: Billers can ask PostFinance to forw
Page 13 and 14: 2. Registration processes for bille
Page 15 and 16: 2.4 Service for delivering data to
Page 17 and 18: 3.3.1 Registering via e-finance The
Page 19 and 20: When the bill recipient calls up th
Page 21 and 22: 4.7 Searching for bills Billers can
Page 23 and 24: 5. PostFinance processes 5.1 Receip
Page 25 and 26: 6. Bill recipient processes 6.1 Pro
Page 27 and 28: 7. Registration and cancellation Bi
Page 29 and 30: 7.3 Registration and cancellation v
Page 31 and 32: 8. Bill presentment module If the b
Page 33 and 34: The error codes below provide an ov
Page 35 and 36: 10. ISR subscription at PostFinance
Page 37 and 38: Channel E-finance online view yello
Page 39 and 40: The following web services are avai
Page 41 and 42: The following folders are used for
Page 43 and 44: 12. Data formats 12.1 BillerID and
Page 45 and 46: 12.2.1 User data Name Description P
Page 47 and 48: Comments: • For a registration
Page 49 and 50: Combination options for the amount
Page 51 and 52: 12.5.4 Other input or output format
Page 53 and 54: 13.2 Processes relating to bill pro
Page 55 and 56: 13.2.8 Booking and confirming the p
Page 57 and 58:
Annex • Service Level Agreement (
Page 59 and 60:
E-bill help desk PostFinance has ta
Page 61 and 62:
Example of PDFOnly billing Electron
Page 63 and 64:
Abbreviations / Terms Description E
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Manual E-bill 499.41

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