Please note - Swinburne University of Technology

All applications for enrolments in courses leading to the degree
of Master by research or by publication or Doctor of Philosophy
should be addressed to the Registrar.
Copies of the Statutes for the degree of Master by research and
by publication and PhD are set out on pages IT1 3-15.
Student Administration Office
The Student Administration Office provides information for
students on admissions, enrolment and examinations regulations
and procedures. Other functions include the processing,
maintenance and storage of students' academic records and
personal details.
A more detailed description of the various enrolment and
examinations regulations and procedures is outlined below.
Location and office hours
The Student Adrnlnistration Office is located in Room AD109,
Administration Building (AD), John Street, opposite the Business
and Arts Building (BA) and the Library. (See map inside
back cover.)
Office hours are as follows:
During teaching weeks
8.30am - 6.30pm Monday to Thursday
8.30am - 5.00pm Friday
During non-teaching weeks
9.00am - 5.00pm Monday to Friday
Note:The Office is closed on public holidays
Academic statements
1. Students in SIT receive automatically the following records
of their academic progress:
(a) result certificates are posted to each student at the end
of each semester;
(b) a consolidated statement of all subjects so far attempted
is printed on the student's re-enrolment form. (The
student keeps a receipted copy of this form when reenrolling.);
(c) on completion of their courses, students receive a copy
of their complete course record.
2. Other statements are available, on request, at the fees
shown:
(a) List of all results
$5.00'
'There is a surcharge of $5.00 if results
are prior to 1971 as a manual search is
then required
(b) A list of all results and a statement
Indicating completion of course $10.00
(c) A list of all results plus a list of those
remaining to be passed for the completion
of the course $10.00
(d) A special letter indicating some matter
requested by the student $5.00
(e) A statement certifying enrolment at
Swinburne at date of certificate
No charge
Swinburne lnstitute
Awards
Applications for degree and diploma
Students eligible to be admitted to a degree or to be awarded a
diploma, graduate diploma or certificate are required to apply
for the award on the form prescribed. Forms are available from
and must be lodged at, the Student Administration Office,
Administration Building.
Applications for all awards close on 31 May (for students
completing their courses at the end of first semester) or 30
September (for students completing their courses in December),
of the year in which the student anticipates completion of
the academic work for the award.
Enrolment regulations
Definitions
In this section:
Enrolment includes 're-enrolment'.
Enrolment form includes 're-enrolment form'.
Subject means any area of study which is part of a course
leading to an award and which has a title and code number in
the subject register maintained by the Student Administration
section of the Registrar's Department; the singular includes the
plural.
Awarding department means the department or, where courses
are organised on a faculty basis (Applied Science, Arts and
Business) the faculty responsible for the particular course;
'head of awarding department' has a similar meaning and
includes the dean of the faculty where appropriate and the
nominee of the head of the awarding department or dean.
Deferred entry means an intending first-year student defers
enrolment for up to one year on receipt of an offer of a place.
Leave of absence means the suspension of enrolment during a
course for a specified period at the discretion of the appropriate
faculty board on the basis that the enrolment will be resumed at
the end of the period.
Amendment to enrolment means the addition, deletion or
changing of subject enrolments in a student's course of study.
Abandonment means discontinuation of enrolment without formal
notification. Abandons has a similar meaning, unless the
contrary intention is expressed.
Conditions of enrolment
Enrolment at Swinburne lnstitute of Technology is conditional
upon:
the information which is supplied by the applicant to the
lnstitute upon which an offer of a place in a course is based,
beina accurate;
the approval of the head of the awarding department (or his
Reports
A detailed report of (final) examination $30.00 nominee) of the subjects concerned;
A~~~~~ to examination scripts and marks for each question is the completion of the requisite enrolment and statistical
available on request and without fee.
information forms required by the Institute;
Enquiries regarding marks or access to scripts should be made
directly to the appropriate department or faculty office.
Students nearing completion of their courses
Students nearlng completion of their courses may obtain a
statement indicating all results to date and those subjects
required to complete their courses. Fee $10.00.
Any student who has been involved In a change of syllabus
(e.g. from the 1974 syllabus to the 1974 syllabus revised 1978,
or to the 1979 syllabus, etc ) and who has not prev~ously
obtalned a statement, would be wise to do so before startlng the
flnal semester.
the undertaking of the student to abide by the regulations
procedures and standards of conduct of Swinburne lnstitute
of Technology and to grant to the Registrar the authority to
provide appropriate authorities who have permitted a particular
student to enrol at the Institute, details of that person's
academic progress as may be requlred as a condition of
approval by that department or authority;
the payment of the prescribed general service fee;
the lodging of all documents required by the Registrar at the
Cashier's Office or the Student Administrat~on Offlce as
appropriate to the procedure being followed.