2009-2010 Annual Report - Alabama Department of Conservation ...

Administrative
Division
FY 2010
ADMINISTRATIVE
Statistics
n Hunting and Fishing License Sales
and Reporting is responsible for
revenues totaling over $20 million
annually.
n Boat Registration is responsible for
revenues totaling over $6 million
annually.
n Property Inventory is responsible for
ADCNR’s personal property valued
at over $51.7 million.
n The Internet and agent point-ofsale
system for hunting and fishing
licenses continues to be a success.
n 67% of our 433 license agents are
electronic and sell 85 percent of our
licenses.
n The IT Section continues work on
a point-of-sale system for boat
registration.
Commissioner’s Office
The Commissioner is the executive officer of the Department
of Conservation and Natural Resources and provides overall
management and guidance for carrying out the Governor’s
directives and implementing enacted legislation. The
Commissioner establishes goals, policies and directions; approves
programs and budgets; delegates authority; and provides support
to administer the Department efficiently and effectively.
The Commissioner’s administrative staff includes an Assistant
Commissioner and seven sections that provide administrative
support. The administrative support sections are Accounting,
Diversity and Recruiting, Engineering, Information and Education,
Information Technology, Legal, and Personnel and Payroll.
The operational divisions fund the Commissioner’s office and
administrative staff.
Accounting
The Accounting Section is the central clearinghouse for all
departmental financial data. Accounting maintains and records
all receipts and disbursements for the commissioner’s office, staff
sections and each of the five operating divisions. Accounting
is responsible for eight internal functions: General Accounting,
Auditing, Budgeting, Administrative Procurement, Hunting and
Fishing License Sales and Reporting, Boater Registration, Property
Inventory and Agency Office Supplies/Central Mail.
General Accounting includes daily deposits of departmental
funds, recording of all expenditures, preparation of monthly
financial reports and statements, development of fiscal policies
and procedures, reconciliation, coordination and preparation of
the annual budget request.
Auditing is responsible for auditing all Conservation
Department funds, including royalty and commission contracts.
Additionally, the section performs fiscal audits of the individual
state parks.
Procurement provides purchasing assistance to each
administrative section.
The Hunting and Fishing License Section is responsible for
revenues totaling over $19.5 million annually and certifying them
into the Wildlife and Freshwater Fisheries and Marine Resources
funds.
Boat Registration is responsible for revenues totaling over $6
million annually and certifying them into the Marine Police fund.
Accomplishments
An agreement on an energy services contract with Johnson
Controls has been reached to perform approximately $5.5 million
in energy savings upgrades to the Alabama State Park system. This
contract is pending the procurement of adequate financing by
the Parks Division. This contract comes with a guarantee of $500
annually in energy cost savings.
Central Accounting’s audit personnel continue to work with
State Parks in review of the new State Parks Megasys property
management system. The operational and asset safeguarding
controls that have been built into the system are being evaluated
and a methodology to test the controls is being devised.
The Internet and agent point-of-sale system for hunting and
fishing licenses continues to be a success. Seventy percent of our
416 license agents are electronic and sell 85 percent of our licenses.
The Information Technology Section continues work on a pointof-sale
system for boat registration. Probate offices began using
the system in April 2009 with six counties currently live. Because
invalid data slows down the renewal process, work is underway to
get the majority of the database cleaned up before other counties
begin using the system. Efforts to reduce the amount of invalid
data going into the database have proven successful because of the
ability to enforce valid data requirements through the point-of-sale
registration system.
Future Plans
Although the automated hunting and fishing license system is
allowing the capture of demographic information of users of the
state’s recreational resources, consolidation of the information
and retrieval mechanisms must be devised. Without such action,
the automated system will be unable to provide timely valuable
statistics for management, contact resources to find out what
user needs or concerns are, and feedback on current and ongoing
projects.
Efforts will continue on a point-of-sale system for boat
registration. Without a fully functioning new system, boat
registration data will continue to be compromised. The pointof-sale
site is being streamlined to reduce the amount of time it
takes to register a vessel.
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ALDCNR 09-10 Annual Report