ADP TimeSaver Instructions - Salary Employees

ADP TimeSaver Instructions for SALARY EMPLOYEES
Polytechnic Institute of NYU has chosen ADP TimeSaver to manage all of its Payroll data
collection and time tracking needs. ADP TimeSaver is a simple, flexible online application that
be accessed through the Internet at anytime from anywhere.
All Salary Employees at Polytechnic Institute of NYU are required to enter their Sick Time,
Vacation Time, Personal Time, Holiday Time etc. usage in ADP TimeSaver every pay period.
By default, if no action is taken, Salary Employees will automatically be entered in for a
standard pay period’s hours. However, if you do not enter in your time off properly, the
discrepancy will be caught by your manager in the approval phase.
To access ADP TimeSaver, you will require a Username and Password – to obtain these
credentials, please sent an email to Cathy Holmes with your full name on file, the first four
digits of your Social Security Number and your Polytechnic Institute of NYU employee/student
ID number.
All questions, issues, or problems should be directed to the Payroll Department:
Cathy Holmes 718-260-3117 cholmes@poly.edu
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Step #1: Login to ADP TimeSaver
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1. To access ADP TimeSaver, please go to http://timesaver.poly.edu using Microsoft Internet
Explorer – this easy to remember website should automatically forward you to ADP’s
TimeSaver website located at https://ts1.adp.com/bn5s/TS/login.php.
2. Under User Type, select Employee.
3. Enter in your Username and Password, and then click Submit.
Notes:
Your ADP TimeSaver Username and initial Password will be given to you by Cathy Holmes of the Payroll
Department.
When you log on to ADP TimeSaver for the first time, you will be forced to change your password.
When changing your ADP TimeSaver password, please keep in mind:
Your password must be between 8 and 20 characters, and must contain at least one letter and one
number.
Your password cannot be the same as your username, nor can it include three repeating characters.
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Step #2: Submit Your Time Online
Once you successfully log into ADP TimeSaver, you will see a screen similar to the following:
Logout
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Pencil
Trash
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1. To enter your time for the current pay period, please make sure that Time Period is set to
Current Period.
2. Click Add New Entry icon on the day that you wish to enter your time for.
Note: If you have entered in a Time Entry inaccurately, you can click on the Pencil icon to edit your Time
Entry to correct any mistakes or you can click on the Trash icon to delete that Time Entry entirely.
You must click the Save button to successfully delete the Time Entry.
You can add notes to the time that you have entered by clicking on the Notes icon
Click Logout when you have completed entering in your Time Entries.
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3. On the New Entry row, please enter the appropriate values for:
Note:
If you have mistakenly clicked on the Add New Entry, you can undo the entry by
clicking on the Undo icon.
a. Entry Date – this represents the day on which the time is being taken (you may click
the Calendar icon
to the right to help you)
b. Site – this is the location where your employment is at
c. Department/Position – this represents to which department your time should be
allocated against
d. Pay Code – this represents the type of time that you are entering.
Note:
Click on the Pay Codes List button to get a list of the available Pay Codes.
1. H – Holiday
2. J – Jury Duty
3. O – Summer Days
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4. P – Personal
5. S - Sick
6. V - Vacation
7. X – Bereavement
e. Hours – this represents the amount of time being taken (in hours)
4. Click the Save icon to complete / submit this entry. You will now see entry that you
have just entered and the Pencil and Trash icons appear where you can edit and/or delete
this entry.
5. If you have any addition time to report for this pay period, please repeat steps 2 - 4 as
needed. Once you have completed all entries, click on the Save button to submit your time.
Note:
If you do not click on the Save button, all of your time entries will be lost.
6. If you wish to logout, click Logout to end your ADP TimeSaver session.
Logout
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Step #3: Print Your Time Online
Once you successfully submitted your time entries, you will see a screen similar to the
following:
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1. Click to change the pay period that you wish to view or print.
1. Current Period – Current pay period
2. Previous Period – Show the previous pay period only from the current
pay period
3. Next Period – Shows the next pay period only from the current pay
period
4. Date Range – Retrieves any entries in the system
2. Click on the Print button to print a copy of your time.
a. A new window will appear for the pay periods that you are viewing in the previous
step. You can print the report as if you would print a webpage.
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