The Queen Katherine School HEALTH & SAFETY POLICY â PART 1 ...

CURR/34/HEALTH AND SAFETY/2008 

The Queen Katherine School 

HEALTH & SAFETY POLICY – PART 1 

This policy was updated in March 2008 Approved by Governors on 12 March 2008 

Health and Safety Statement 

The Governing Body of the school recognise and accept their legal responsibilities to provide a safe and healthy 

workplace and working environment for all their employees, students and visitors whilst on the school’s premises and in 

connection with other school activities which, from time to time, may take place off site. 

The Governors will take all steps within their power to meet this responsibility and will ensure that no person is exposed 

to health and safety hazards, so far as is reasonably practicable. They will pay particular attention to meeting the 

requirements of the Health and Safety at Work Act 1974, and its specific regulations. 

The Governors will require the School Leadership Team, and staff and students at all levels, to display a positive 

attitude and commitment to health and safety. 

Governors and staff have an individual responsibility to ensure, through their respective roles, the maintenance of a 

healthy and safe working environment within the school. Each individual should ensure they are familiar with their own 

duties, the steps they should take to remedy any potential hazards and the requirements of the school’s Health and 

Safety Policy. 

Additionally, staff have a duty to ensure the health and safety of all students within their charge and that necessary 

precautions are fully explained, understood and used by these students. 

Contractors working on the school’s premises must ensure their own health and safety and must ensure that their 

activities do not compromise the health and safety of the school’s community. They must also comply with the school’s 

Health and Safety Policy. 

The Governing Body recognises the importance of the co-operation of employees and their safety representatives for 

the success of its Health and Safety Policy. It has, therefore, a strong commitment to involving employees and 

representatives in the development and implementation of health and safety policy, as well as providing adequate 

facilities and information to enable them to perform their functions. 

The Governors will provide resources for appropriate training and information for all managers and staff to assist them 

in their duty to comply with the Health and Safety Policy and relevant statutory requirements. 

C:\Users\administrator\AppData\Local\Microsoft\Windows\Temporary Internet Files\OLKBE01\Health and Safety Policy (2008).doc


THE QUEEN KATHERINE SCHOOL 

HEALTH AND SAFETY POLICY – PART 2 

1.0 GENERAL 

1.1 The governing body notes the provisions of the Health and Safety at Work, etc Act 1974 (s.3(1)), which states 

that it is the duty of every employer to conduct his or her business in such a way as to ensure, so far as is 

reasonably practicable, that persons who are not in his or her employment but who may be affected by it are 

not exposed to risks to their health and safety, and accepts that it has a responsibility to take all reasonably 

practicable steps to secure the health and safety of students, staff and others using the school premises or 

participating in school-sponsored activities. It believes that the prevention of accidents, injury or loss is 

essential to the efficient operation of the school and is part of the good education of its students. 

1.2 The governing body will aim "To provide a safe and healthy working and learning environment for staff, 

students and visitors." 

1.3 The arrangements outlined in this statement and the various other safety provisions made by the governing 

body cannot prevent accidents or ensure safe and healthy working conditions. The governing body believes 

that only the adoption of safe methods of work and good practice by every individual can ensure everyone's 

personal health and safety. The School Leadership Team will take all reasonable steps to identify and reduce 

hazards to a minimum but all staff and students must appreciate that their own safety and that of others also 

depends on their individual conduct and vigilance while on the school premises or while taking part in schoolsponsored 

activities. 

2.0 THE DUTIES OF THE GOVERNING BODY 

2.1 In the discharge of its duty the governing body, in consultation with the Head, will: 

(a) 

(b) 

(c) 

(d) 

(e) 

be aware of Health and Safety legislation 

ensure that there is an effective and enforceable policy for the provision of health and safety throughout 

the school 

periodically assess the effectiveness of this policy and ensure that any necessary changes are made 

appoint a Health & Safety Co-ordinator to co-ordinate the identification and evaluation of all risks relating 

to: 

(i) accidents 

(ii) health 

(iii) school-sponsored activities (including work experience), and 

(iv) identify and evaluate risk control measures in order to select the most 

appropriate means of minimising risk to staff, students and others 

agree and monitor the management structure. 

2.2 In particular, the governing body undertakes to provide: 

(a) 

(b) 

(c) 

(d) 

safe place for staff and students to work including safe means of entry and exit 

plant, equipment and systems of work which are safe 

safe arrangements for the handling, storage and transport of articles and substances 

safe and healthy working conditions which take account of all appropriate: 



(i) 

(ii) 

(iii) 

statutory requirements 

codes of practice whether statutory or advisory 

guidance whether statutory or advisory 

(e) 

(f) 

(g) 

supervision, training and instruction so that all staff and students can perform their school-related activities 

in a healthy and safe manner. All staff will be offered the opportunity to receive health and safety training 

which is appropriate to their duties and responsibilities and which will be given before an employee 

commences any relevant work. Wherever training is required by statute or considered necessary for the 

safety of staff, students and others then the governing body will ensure, within the financial resources 

available, that such training is provided. Pupils will receive such training as is considered appropriate to 

the school-related activities which they are carrying out. All training will be regularly updated 

necessary safety and protective equipment and clothing together with any necessary guidance, instruction 

and supervision 

adequate welfare facilities. 

So far as is reasonably practicable the governing body, through the Facilities Manager in his role as Health and 

Safety Co-ordinator, will make arrangements for all teaching and nonteaching staff, including temporary and 

voluntary staff and helpers and those on fixed-term contracts to receive comprehensive information on: 

(a) 

(b) 

(c) 

this policy and its procedures 

all other relevant health and safety matters 

the instruction and training that will be given to all employees so that they may carry out their duties in a 

safe manner without placing themselves or others at risk. 



3.0 THE DUTIES OF THE HEAD 

3.1 As well as the general duties which all members of staff have (see 7.0), the Head has responsibility to promote 

the day-to-day maintenance and development of safe working practices and conditions for teaching staff, nonteaching 

staff, ancillary staff, students, visitors and any other person using the premises or engaged in activities 

sponsored by the school. All reasonably practicable steps will be taken to achieve this end through the heads of 

the appropriate departments, senior members of staff, teachers and others as appropriate, including the Health 

& Safety Co-ordinator. 

3.2 The Head is required to take all necessary and appropriate action to ensure that the requirements of all relevant 

legislation, codes of practice and guidelines are met in full at all times. 

3.3 In particular, the Head will: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(i) 

(j) 

(k) 

(l) 

be made aware of the basic requirements of the Health and Safety at Work, etc Act 1974 and any other 

health and safety legislation and codes of practices relevant to the work of the school by the Health & 

Safety Co-ordinator 

have overall responsibility for the health, safety and welfare of staff, students and others using the school 

premises or facilities or services or attending or taking part in school-sponsored activities 

encourage safe working conditions for the health, safety and welfare of staff, students and others using 

the school premises and facilities 

promote safe working practices and procedures throughout the school including those relating to the 

provision and use of machinery and other apparatus, so that each task is carried out to the required 

standards and so that all risks are controlled 

consult with members of staff, including the safety representatives, on health and safety issues through 

the Health & Safety committee. 

organise systems of risk assessment to allow the prompt identification of potential hazards 

produce procedures to carry out periodic reviews and safety audits on the findings of the risk assessment 

support the identification of the training needs of staff and students and ensure, within the financial 

resources available, that all members of staff and students who have identified training needs receive 

adequate and appropriate training and instruction in health and safety matters 

introduce systems so that any defects in the premises, its plant, equipment or facilities which relate to or 

may affect the health and safety of staff, students and others are made safe without delay 

encourage all employees to suggest ways and means of reducing risks 

arrange for the monitoring of the standard of health and safety throughout the school, including all schoolbased 

activities, encourage staff, students and others to achieve the highest possible standards and 

discipline those who consistently fail to consider their own well-being or the health and safety of others 

monitor the management structure, along with the governors. 

(m) issue urgent Health & Safety notices as necessary 

(n) 

encourage staff, students and others to promote health and safety 



4.0 THE DUTIES OF THE HEALTH & SAFETY CO-ORDINATOR 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

make staff aware of relevant H & S legislation 

the Health & Safety Co-ordinator will be responsible for arranging for regular reviews of Risk 

Assessments to be carried out and ensure that records are kept of these Risk Assessments. This will 

include all off-site visits and school journeys 

convene the Health & Safety committee on a monthly basis to review Health & Safety issues. 

carry out a regular audit of Health & Safety and report to the Health & Safety Committee 

collate accident and incident information and, when necessary, arrange for accident and incident 

investigations. 

monitor first aid and welfare provision 

will monitor that urgent safety notices issued are implemented. 

arrange an induction programme for teaching staff at the beginning of each school year. 

5.0 THE DUTIES OF SUPERVISORY STAFF 

5.1 All supervisory staff (Level 2 as in annex 1) will be made familiar with the requirements of the Health and 

Safety at Work, etc Act 1974 and any other health and safety legislation and codes of practice which are 

relevant to the work of their area of responsibility by the Health & Safety Co-ordinator. 

5.2 In addition to the general duties which all members of staff have (see 7.0), they will be directly responsible to 

the Head or the member of staff nominated by the Head to have overall day-to-day responsibility for the 

implementation and operation of the school's health and safety policy within their relevant departments and 

areas of responsibility. 

5.3 They will take a direct interest in the school's health and safety policy and in helping other members of staff, 

students and others to comply with its requirements. 

5.4 As part of their day-to-day responsibilities they will ensure that: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

safe methods of working exist and are implemented throughout their department 

health and safety regulations, rules, procedures and codes of practice are being applied effectively 

departmental trips follow guidance given in DfEE document - Health and Safety of Students on 

Educational Visits) 

staff, students and others under their jurisdiction are instructed in safe working practices 

new employees working within their department are given instruction in safe working practices 

induction process for new or newly qualified staff will involve explanation of Fire Drills, reporting of 

accidents etc. 

regular safety inspections are made of their area of responsibility as required. 



(h) 

(i) 

(j) 

(k) 

(l) 

(m) 

(n) 

(o) 

(p) 

(q) 

(r) 

positive, corrective action is taken where necessary to ensure the health and safety of all staff, students 

and others by use of maintenance request form. 

all plant, machinery and equipment in the department in which they work is adequately guarded 

all plant, machinery and equipment in the department in which they work is in good and safe working 

order 

all reasonably practicable steps are taken to prevent the unauthorised or improper use of all plant, 

machinery and equipment in the department in which they work 

appropriate protective clothing and equipment, first aid and fire appliances are provided and readily 

available in the department in which they work 

COSHH regulations are adhered to regarding toxic, hazardous and highly flammable substances, in the 

department in which they work, and that all such substances are correctly used, stored and labelled 

Manual handling regulations are adhered to. 

they monitor the standard of health and safety throughout the department in which they work, encourage 

staff, students and others to achieve the highest possible standards of health and safety and discipline 

those who consistently fail to consider their own well-being or the health and safety of others 

all the signs used meet the statutory requirements 

all health and safety information is communicated to the relevant persons 

they report any health and safety concerns appropriately e.g. through departmental minutes, Defects 

book or directly to the Health & Safety Co-ordinator or SLT. 

6.0 THE DUTIES OF THE FACILITIES MANAGER 

a) Oversee and advise on the maintenance of the school premises and grounds, including oversight of the site 

management staff, ensuring that the structure and fabric of the buildings and grounds are maintained to 

acceptable standards, within approved resources and Health & Safety regulations, for school (curriculum) and 

non-school activities. 

b) Oversee the Health & Safety relating to contractors working on site. 

c) Issue urgent Health & Safety notices as necessary (SW). 

d) Maintenance of fire safety equipment 

e) Checklist of annual documentation from Croner 

f) Training of cleaning staff 

g) Training of catering staff 

h) Oversee the statutory testing of appliances. 

i) Check that faults reported in the Defects book are dealt with promptly, 

j) Arrange an induction programme for non-teaching staff at the beginning of each school year or as appointed 

k) Arrange manual handling training 

l) Co-ordinate the use of Evac chairs 



7.0 THE DUTIES OF ALL MEMBERS OF STAFF 

7.1 All staff will be made familiar with the requirements of the Health and Safety at Work, etc Act 1974 and any other 

health and safety legislation and codes of practice which are relevant to the work of the department in which they 

work by the Health & Safety Co-ordinator. They should: 

(a) 

(b) 

take reasonable care of their own health and safety and any other persons who may be affected by their 

acts or omissions at work e.g. staff who may be ‘lone working’ should make a note of the mobile phone 

number, displayed at reception, of the duty site manager. In the event of an emergency, they need to be 

able to contact the duty site manager. 

as regards any duty or requirements imposed on his or her employer or any other persons by or under any 

of the relevant statutory provisions, co-operate with him or her so far as necessary to enable that duty or 

requirement to be performed or complied with. 

7.2 All staff are expected to familiarise themselves with the health and safety aspects of their work and to avoid 

conduct which would put them or anyone else at risk. 

7.3 In particular, all members of staff will: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

(h) 

(i) 

be familiar with the safety policy and any and all safety regulations as laid down by the governing body 

ensure health and safety regulations, rules, routines and procedures are being applied effectively by both 

staff and students 

see that all plant, machinery and equipment is adequately guarded 

see that all plant, machinery and equipment is in good and safe working order 

not make unauthorised or improper use of plant, machinery and equipment 

use the correct equipment and tools for the job and any protective equipment or safety devices which may 

be supplied 

ensure that COSHH regulations are adhered to. 

report any defects in the premises, plant, equipment and facilities which they observe 

take an active interest in promoting health and safety and suggest ways of reducing risks 

8.0 HIRERS, CONTRACTORS AND OTHERS 

8.1 When the premises are used for purposes not under the direction of the Head then the principal person in 

charge of the activities for which the premises are in use will have responsibility for safe practices as indicated in 

paragraph 3.0 of this document. 

8.2 The Head or the co-ordinator will seek to ensure that hirers, contractors and others who use the school premises 

conduct themselves and carry out their operations in such a manner that all statutory and advisory safety 

requirements are met at all times 

. 

8.3 When the school premises or facilities are being used out of normal school hours for a school-sponsored 

activity then, for the purposes of this policy, the organiser of that activity, even if an employee, will be treated as 

a hirer and will comply with the requirements of this section. 



8.4 When the premises are hired to persons outside the employ of the governing body, it will be a condition for all 

hirers, contractors and others using the school premises or facilities that they are familiar with this policy, that 

they comply with all safety directives of the governing body and that they will not without the prior consent of the 

Facilities Manager: 

(a) 

(b) 

(c) 

(d) 

introduce equipment for use on the school premises 

alter fixed installations 

remove fire and safety notices or equipment 

take any action that may create hazards for persons using the premises or the staff or students of the 

school. 

8.5 All contractors who work on the school premises are required to ensure safe working practices by their own 

employees under the provisions of the Health and Safety at Work, etc Act 1974 and must pay due regard to the 

safety of all persons using the premises in accordance with (s.3(1)) of the Health and Safety at Work, etc Act 

1974. In addition, Contractors, Designers and Clients are expected to follow procedures laid out in Construction, 

(Design and Management) Regs 2007 (Chapter 18 Cumbria County Council Safety Procedures) 

8.6 In instances where the contractor creates hazardous conditions and refuses to eliminate them or to take action 

to make them safe the Head will take such actions as are necessary to prevent persons in his or her care from 

risk of injury. 

8.7 The Facilities Manager will draw the attention of all users of the school premises (including hirers and 

contractors) to s.8 of the Health and Safety at Work, etc Act 1974, which states that no person shall intentionally 

or recklessly interfere with or misuse anything which is provided in the interests of health, safety or welfare in 

pursuance of any of the relevant statutory provisions e.g. interference of fire extinguishers. 

8.8 The community tutor will be responsible for health & safety matters in connection with community education and 

implementing guidelines laid down by Cumbria CC Adult Education service 

9.0 STAFF CONSULTATIVE ARRANGEMENTS 

9.1 The governing body will make arrangements for the establishment of a safety committee. 

9.2 The committee will consist of Headteacher, 3 Governors, Facilities Manager, Union Representative or Staff 

Council Representative, Technician, Science Teacher, Design Technology Teacher, PE Teacher and Health & 

Safety Co-ordinator. One person may fulfil more than one position. At least 2 Governors must be present at a 

meeting. 

9.3 The Health & Safety committee will monitor the work of the Health & Safety Co-ordinator who will report to each 

meeting. The Health & Safety Committee will report to Governors’ meetings. The Health & Safety Co-ordinator 

will report on all Risk Assessments, audits of Health & Safety, the monitoring of accidents and first aid, 

effectiveness of defect reporting and implementation of this policy including relevant inset for staff to the second 

Governors’ meeting of the autumn term. 

9.4 The Health & Safety Co-ordinator will arrange a monthly meeting during term time and prepare agenda, arrange 

minutes and reports. 



10.0 CODES OF PRACTICE AND SAFETY RULES 

10.1 In consultation with the governing body (where appropriate) and taking into account the requirements of this 

statement the safety committee will approve (where necessary) codes of practice for the observation of safety 

requirements in school. 

10.2 From time to time the Department for Education (DfES), the Health and Safety Executive and other regulatory or 

advisory bodies will issue codes of practice on particular topics for the guidance of Heads and others who are in 

control of educational premises, who will normally incorporate such codes into their health and safety policy and 

procedures. If the Head considers the inclusion of all or any such documents into this policy to be inappropriate, 

he or she will be required to demonstrate to the satisfaction of the governing body that he or she has already 

introduced codes of practice and methods of working which achieve a similar or higher standard of health and 

safety. 

• Codes of practice currently adopted include : 

• Health and Safety of Pupils on Educational Visits DfES 1998 

• Supporting Pupils with Medical Needs DfES 1996 

• Managing Medicines in Schools and Early Years Setting DfES 2005 

• Guidance on First Aid in Schools DfES 1999 

10.3 For associated QKS Health and Safety Policies and Procedures, refer to Part 3 of the Health and Safety 

Document. 

11.0 RISK ASSESSMENT 

11.1 The Health & Safety Co-ordinator will ensure that a risk assessment survey of the premises, methods of work 

and all school sponsored activities is conducted annually (or more frequently, if necessary). This survey will 

identify all defects and deficiencies, together with the necessary remedial action or risk control measures. The 

results of all such surveys will be reported to the Health & Safety Committee. 

11.2 Risk assessments of hazardous curricular activities with students are the responsibility of departmental heads 

and subject teachers. Hazards presented to students, staff and visitors by the site and its workings are the 

responsibility of the Facilities Manager. 

11.3 Educational Visits - the Headteacher requires a risk assessment to be lodged with him ten days prior to the 

departure. A copy of this is also to be held by the Health & Safety Co-ordinator (see arrangement/procedures 

page 12) 

12.0 EMERGENCY PLANS 

12.1 The Head will ensure that the Health & Safety Co-ordinator keeps up to date an emergency plan to cover all 

Fire and Bomb alerts which could put at risk the occupants or users of the school. This plan will indicate the 

actions to be taken in the event of a major incident so that everything possible is done to: 

(a) 

(b) 

(c) 

save life 

prevent injury 

minimise loss. 

This sequence will determine the priorities of the emergency plan. 



12.2 The school will develop an evacuation procedure which will include provision for staff, students and visitors 

who may be physically or medically disabled. The procedures will be monitored and reviewed by the Health & 

Safety Committee (see arrangement/procedures p 15). 

12.3 The plan will be agreed by the governing body and be regularly rehearsed by staff and students. The result of 

all such rehearsals will form part of the regular risk assessment survey and the outcome will be reported to the 

governing body. 

12.4 Fire drills take place each term and at the start of the year for incoming Year 7. 

12.5 The school is designated as an Evacuation / Reception centre in the event of Chlorine release from the 

Watchgate Water Treatment Works 

13.0 FIRST AID 

13.1 The arrangements for first aid provision will be adequate to cope with all foreseeable major incidents. 

13.2 The number of certificated first aiders will not, at any time, be less than the number required by law. A current 

list is displayed in each of the three foyers and on the staff shared area of the school computer network. Any 

employee undertaking first aid, as instructed by their employer, will be covered by the school’s insurance policy. 

13.3 At the discretion of the governing body other staff will be given such training in first aid techniques as is required 

to give them a basic, minimum level of competence. This level will be agreed by the governing body after 

seeking appropriate advice. The number of such trained but uncertificated first aiders will be determined by the 

governing body as that being sufficient to meet the needs of all foreseeable circumstances. 

13.4 Supplies of first aid material will be held at various locations throughout the school. These locations will be 

determined by the Head. They will be prominently marked and all staff will be advised of their position. The 

materials will be checked regularly and any deficiencies made good without delay. Martin Sansby will maintain a 

stock of first aid materials in J7. 

First Aid boxes are to be found in all Laboratories, Workshops, Kitchens and Year Head Offices. 

13.5 Adequate and appropriate first aid provision will form part of the arrangements for all out-of-school activities. 

Staff on day trips carry small travelling kits while residential trips are provided with a more comprehensive kits. 

13.6 A record will be made of each occasion any member of staff, student or other person receives first aid treatment 

either on the school premises or as part of a school-related activity. In school, First Aiders complete a 

carbonised memo of their actions, the top copy of which is passed onto the appropriate Year Head. In addition, 

brief details of minor injuries and treatment will be sent to parents via the student. In the event of students 

suffering more serious injuries, parents will be contacted by telephone. 

13.7 Provision will be made for support staff and others who may be ‘lone working’ when a first-aider is not present 



14.0 IMPLEMENTATION 

A summary of how this policy will be implemented is attached as Annex 1. 

15.0 REVIEW 

15.1 The Health & Safety Committee will review this policy statement annually and update, modify or amend it as it 

considers necessary to ensure the health, safety and welfare of staff and students. An amended version will be 

presented to the Governors annually. 

16.0 INTERPRETATION 

Reference to all legislation and regulations includes any future amendment to or replacement of that legislation 

or those regulations. 



The Queen Katherine School 

Annex 1 - Management for Health and Safety 

Governing Body 

(H&S Committee) 

Private specialists or 

contractors 

LEA Specialists or 

contractors 

Level 1 

Headteacher/Facilities 

Manager (Health & 

Safety Co-ordinator) 

Level 2 

Admin 

Manager 

Heads of Departments 

Assistant 

Headteachers 

Caterers / Cleaners 

Level 3 

Office 

Staff 

Technicians 

Teachers 

Teaching 

Asssistants 

Midday 

Supervisors 

Site Managers 

Allocation of Functions 

Level 1 

Level 2 

Level 3 

• take day to day responsibility for all health and safety matters in the school 

• liaise with Governors on policy issues 

• chair school health and safety committee and ensure policy is activated 

• ensure that problems in implementing the health and safety policy are reported to 

the Governing Body 

• draw up departmental procedures and review annually 

• arrange for staff to be informed/trained 

• half-termly audit health and safety at departmental meeting and report in minutes 

• check procedures are followed in the department 

• act on reports from level 3 within agreed timescales and report problems to level 1 

via reception to defects book. Monitor responses 

• carry out risk assessments 

• check classroom/work area is safe 

• check equipment used is safe before use 

• ensure safe procedures are followed 

• ensure protective equipment is used 

• report defects to level 2 or via reception to defects book and monitor responses 

• carry out special tasks (e.g. first aid, membership of health and safety committee)

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