06-22-10 Erickson-Hall Bond Report - Rowland Unified School District

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
Measure R 2006 Bond
Program Update Presentation
Rowland Unified School District
June 22, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com

Measure R 2006 Bond
Program Update: AGENDA
Program Update – June 22, 2010
1. Scope
2. Schedule
a. Master Schedule (to date)
3. Budget
a. Consolidated Expenditure Report
b. Budget Summary Reports
c. “Underfunded” projects and CM service
fees
2

A. Program Update
Scope
Current Projects: 31
A. 21 schools
B. 4 CTE projects
• Nogales HS: Autoshop and Business
• Rowland HS: Culinary Arts/JAR and Business
C. 3 Portables projects
1. Ybarra Academy
2. Blandford ES
3. Nogales HS
D. NHS Library
E. Trailer Projects
1. Giano IS (3)
2. Oswalt Academy (3 trailers for 5 classrooms)
3

A. Program Update
Schedule (Construction: Fall 2009 – 2013)
A. Projects Completed: 2
B. Projects in Construction: 5
C. Projects out to Bid: 2
D. Projects in Planning for Bid: 2
E. Projects Approved by DSA: 11
F. Projects in DSA for approval: 7
G. Projects in Design: 2
Entering Year 4, there are eleven projects ready for
construction with none of those projects approved to
go out to bid. It is our recommendation that the
Bond Program be expedited in order to meet the
original goal of a 2013 completion date and also to
take advantage of a financially advantageous bid
climate.
4

A. Program Update
Schedule (cont.)
A few ways to accomplish this goal of expediting the
Construction Schedule of the Program include:
1. Supplement Construction Management staff
a. Outside CM firm is being reviewed
2. Group projects together
a. Bid out 4-5 projects to the same contractor
3. Utilize the closed schools for interim housing
a. Currently gaining information from the School
Closure Transition team
5

A. Program Update
Schedule (cont.)
Master Schedule (to date)
Original
Actual
Project
Duration
Start Date
Finish Date
6

A. Program Update
Budget: $138,200,000 (Ideal: $145,700,000)
Budget Status Reports:
1.Consolidated Expenditure Report
2.Budget Summary
a. With graphics
7

A. Program Update
Budget (cont.)
Consolidated Expenditure Report:
• BUDGET
• COMMITTED
CONTRACTS
• EXPENDITURES
• CONTRACT
BALANCE
• % EXPENDED
• BUDGET
VARIANCE
8

Budget Status
Summary Report:
• BUDGET
• COMMITTED CONTRACTS
• EXPENDITURES
• REMAINING FUNDS
• BUDGET VARIANCE
A. Program Update
Budget (cont.)
State Auditing
Category
Object Code
#6250:
Construction
Amount
9

A. Program Update
Budget (cont.)
“Unfunded” Construction Costs v. Possible Fund Sources
Sources Amt. Needed Poss. Funds
Unreleased State Funds
$ 10 million
Construction Management Services $ 3-6 million
Bid Climate Savings (ave. 33%;
conservative = 10% of $90M)
School Consolidation Remaining
Budget (conservative)
Approx. Total $ 16 million
Approx. Total
$9 million*
$7 million
$ 16 million*
*Note: Bid Savings dollars are “at risk” because they are not dollars
“in hand”. Bid Climate Savings may be dependent upon timing and
speed of construction.
10

A. Program Update
Summary
In summary, there are two (2) topics that require
attention in order to maintain the fiduciary
responsibilities of the Bond. It is our opinion that:
1.The Program schedule should be expedited through
the construction process and
2.Budget decisions should be made regarding
underfunded projects and CM Service fees.
11

ERICKSON-HALL
P R O G R A M M A N A G E M E N T
THANK YOU
June 22, 2010
Khary Knowles, Program Manager
© 2009 Erickson-Hall 500 Corporate Drive Escondido, CA 92029 USA Phone (760) 796-7700 Web www.ericksonhall.com