TENDER NOTICE FOR RATE - Directorate of Extension

mentioning on the envelop as “Financial Bid (Rates for Exhibition Work)” and
both the envelopes of Technical and Financial Bids should be placed in one
envelop mentioning on it as “Rates for Exhibition Work”.
ix. Every bid shall be accompanied by a Bank Draft/Pay Order of Rs.2,00,000/‐
(Rupees Two lakhs only) duly endorsed in favour of Drawing & Disbursing Officer,
Directorate of Extension, New Delhi and payable at New Delhi as Earnest Money.
The security shall be valid for a period of 45 days beyond the final bid validity
period.
x. Bids/quotations received without earnest money will not be considered.
xi. The selection of the contractor/bidder will be done on the basis of cost‐cumquality
formula of marks obtained for Technical (Tb) and Financial Bids (Fb). The
calculation of marks will be done with the weightage of 30% marks (weight of
0.3) for Technical Bid and 70% marks (weight of 0.7) for Financial Bid out of 100
marks. The marks for Technical Bid will be calculated on the basis of experience,
turn over and past work as per criteria/mark system given in the enclosed
Annexure – I. The agency getting overall maximum marks will be selected for
award of work.
xii. The contractor/bidder will have to make his/her own arrangements for the
procurement of materials for the execution of the assigned work/jobs in the
events. The Directorate of Extension will not make any advance payment for
execution of any of the job/work.
xiii. No excuse will be entertained for non‐compliance of the job in the stipulated
time frame. If at any stage it is found that the work done by the
contractor/bidder in any area is substandard or not up to the mark, the
Directorate of Extension will have full power/right to get the job completed from
any other agency at the risk and responsibility of the contractor/bidder and
deduct the expenditure so incurred from the bill and also forfeit the
Performance Security money.
xiv. The successful bidder will be required to deposit 3 Performance Securities of
money of Rs.10.00 lakh (Rupees Ten lakh only) each with varying validity for the
contract period of 3 years in the form of Fixed Deposit (FDR), Receipt from a
Commercial Bank, and Bank Guarantee from a Commercial Bank in an acceptable
form. The Bank Guarantee can be given in the format provided with Annexure‐C.
The 1 st Performance Security shall be remained valid for a period of 60 days
beyond the expiry of one year time from the date of award of work. The 2 nd
Performance Security shall be remained valid beyond 60 days beyond the expiry
of the 2 nd year and the 3 rd Performance Security shall be remained valid for a
period of 60 days beyond the expiry of 3 rd year and completion of all contractual
obligations. On receipt of all 3 Performance Securities money from the successful
bidder, their Earnest Money would be returned to them.