Packet - Stillwater Area Schools

SCHOOL BOARD LEARNING SESSION
A learning session of the School Board is scheduled for Thursday, August 8, 2013 5:30 PM
at Stillwater Public Library, 223 North Third Street, Stillwater, 55082
REVISED A G E N D A
5:30 – 5:50 Junior High and Senior High Student Handbooks (Ryan Laager)
The school board members will review and discuss the secondary student handbooks.
5:50 – 6:10 Activities Handbook Update (Ricky Michel)
The school board will be provided a review of the new Activities Handbook.
6:10 – 6:35 Levy Messaging Discussion (Kathy Buchholz)
School Board members will discuss the upcoming Levy.
6:35 – 6:45 Board Goals for 2013-2014 (Kathy Buchholz)
The board members will discuss their goals for the 2013-2014 school year.
6:45 – 6:50 School Board Working Group Updates As Needed (Board Members)
The board members will share processes and communications from their working groups.
School Board Working Groups
School Board Committees
Curriculum Legislative AMSD MSHSL
Executive Personnel and Negotiations Andersen Group NE Metro 916
Finance and Operations Policy Review EMID Partnership Plan
League of Local Governments SEE
MSBA
TAB
Looking Ahead:
(LS=Learning Session
RM=Regular Meeting)
AUGUST
SEPTEMBER
August 22 September 12
Special Olympics (RM)
Teacher Evaluation Update (RM) Cathy Moen/Josiah Hill
District Goals for Eval Purposes (LS) George Hoeppner
Approval of Elementary Student Handbooks (RM) September 26
Future
Flipped Math Study Results (TBD)
Media/Online Access Model and Plan (LS)
Board School Building Liaison Assignments for 2013-2014
Approval of Teacher Evaluation Model
________________________________________________
School Board Goals 2013-2014

School Board Member Liaison, Working Group and Goal Assignments
February 2013
Board Member School Building Committee Assignment Working Group
Kathy Buchholz
Afton-Lakeland
Andersen CAC Alternate
Executive*
Valley Crossing
Policy
Amy Burback
Oak Park
Stonebridge
Partnership Plan
TIES
TAB Alternate
Curriculum
Legislative
Finance and Operations
Natalie Fedie
Natasha Fleischman
Early Childhood Family Ctr.
Stillwater High School
ALC
Rutherford
AMSD Legislative Cmte
EMID Alternate
SEE
TIES Alternate
Legislative*
Finance and Operations
Personnel and Negotiations
Executive Alternate
Legislative
George Hoeppner
Lily Lake
Stillwater Junior High
EMID
TAB
MSHSL
Policy*
Executive
Curriculum
Tom Lehmann
Andersen
Oak-Land Junior High
AMSD
Council of Local Govt
Andersen CAC
Finance and Operations*
Personnel and Negotiations*
Executive
Mike Ptacek
2012-13 Board Goal Working Groups
Lake Elmo
Marine
Withrow
NE Metro 916
SEE
Curriculum*
Policy
* Denotes Working Group Chair
Admin Working Group
Curriculum
Executive
Finance and Operations
Policy
Legislative Liaisons
Liaison with Schools
All Board Members
At learning sessions, continue sharing and discussing best practices focused on student success.
Recognize and support innovative classroom and school initiatives.
Follow established communication and decision-making channels.
Follow board policies related to governance.
Add strategic planning updates and discussion during board meetings.
Provide the resources, within our financial constraints, to fulfill the completion of the 2012-13 action
steps.
Update Results Policies that define the academic program for student success.
Increase presence at State Capitol and visits with legislators.
Continue attendance in school buildings and at school events.
Become a stronger partner with school PTAs/PTOs.
Explain, support and advocate for school district initiatives with community groups and
stakeholders in multiple sites.
Increase attendance at leadership conferences and seminars.
Improve visibility and transparency.
Increase communication among board members from working group meetings.
Updated: February 2013

Oak-Land Junior High School
2013-2014
820 Manning Avenue North
Lake Elmo, MN 55042
Principal: Mr. Andy Fields
Assistant Principal: Mr. Jim Gillach
Main Office: 651-351-8500
http://oakland.stillwater.k12.mn.us/
School Day Begins At 7:50 A.M. – 2:20 P.M.
This Planner Belongs to:
Name: ________________________________________________________________________________
Address: ______________________________________________________________________________
City/State/Zip: _________________________________________________________________________
Email: ________________________________________________________________________________
Grade: _____________________ Locker #___________________________________________________
Phone: _____________________ Advisor: _______________________________________

TABLE OF CONTENTS
My Schedule............................................................... 3
Daily Class Schedule ................................................. 3
Stillwater Area Schools............................................. 4
Mission Statement ..................................................... 4
Raider High Five ………………………………….. 4
Oak-Land Profile ..................................................... 4
Who Do I Call ............................................................ 4
Voicemail & Homework Information ..................... 5
Oak-Land Administration…………………………5
Parent Involvement.................................................. .5
Costs Through Out the Year.................................... 5
Beginning of the Year ............................................... 5
Class Projects............................................................. 5
Field Trips.................................................................. 5
Lost or Damaged Books............................................ 6
Attendance ................................................................. 6
Excused Absences...................................................... 6
Unexcused Absences.................................................. 6
Leaving School Early/Arriving Late ....................... 6
Pre-Arranged Absence.............................................. 6
Make-Up Work for Absenteeism............................. 6
Tardy Policy............................................................... 7
Food Policy................................................................. 7
After School Activities... ........................................... 8
Staying After School ................................................. 8
Newspaper Club ....................................................... 8
Yearbook ................................................................... 8
Jazz Ensemble, Chamber Orchestra/Choir............ 8
Fiddle Club ................................................................ 8
Drama Club ............................................................... 8
Ski Club...................................................................... 8
Sports.......................................................................... 8
Ambassador Program............................................... 8
Social Events/Dances................................................. 8
Ninth Grade Boat party............................................ 8
Miscellaneous Information....................................... 9
Backpacks .................................................................. 9
Lockers ....................................................................... 9
Close & Lock Your Hall & Gym Lockers............... 9
Washington County Canine Unit............................. 9
Appropriate Student Dress....................................... 9
Bus Transportation is a Privilege .......................... 10
Loss of Bus Privileges.............................................. 10
Expectations and Rules........................................... 10
Expectations............................................................. 10
Rules and Policies Governing Student Conduct... 11
Exclusion from Activities........................................ 11
Academics and Testing ........................................... 11
Report Cards ........................................................... 11
Honor Roll................................................................ 11
Parent/Teacher Conferences .................................. 11
Progress Reports ..................................................... 11
Testing ...................................................................... 11
Performance Series Test ......................................... 11
Recognition and Award Programs ........................ 12
Student of the Month .............................................. 12
Lottery Prizes........................................................... 12
End of the Year Awards Program......................... 12
Registration Information........................................ 12
District Procedures & Policies ............................... 12
Tornado, Evacuation & Lock Down Drills ........... 12
Blizzard Conditions................................................. 12
Emergency School Closings.................................... 12
Discipline Policy....................................................... 12
Internet Guidelines for Student Use...................... 13
Videos, Photographs, Cable Television and the
World Wide Web............................................. 13
Equal Opportunities................................................ 13
Child Abuse.............................................................. 13
Family Educational and Privacy Rights ............... 13
Crisis Team .............................................................. 13
Distribution of Medical Information..................... 13
Emergency Cards .................................................... 13
Health Records ........................................................ 13
Physical Examinations ............................................ 14
Physical Education Restrictions............................. 14
Vision Screening ...................................................... 14
Medication Policy .................................................... 14

1
2
3
4
5
6
7
My Schedule
Daily Class Schedule - Grade 7
Period/My Schedule
Time
7:50-8:42
Advisory 8:46-9:06
9:10-10:02
10:06-11:29
11:33-12:25
12:29-1:21
1:25-2:20
A Lunch
10:06-10:33
1
2
3
4
5
6
7
Daily Class Schedule - Grades 8 & 9
Period/My Schedule
Time
7:50-8:42
Advisory 8:46-9:06
9:10-10:02
10:06-10:58
11:02-12:25
12:29-1:21
1:25-2:20
B Lunch---11:02-11:27
C Lunch---11:31-11:56
D Lunch---12:00-12:25

OAK-LAND JUNIOR HIGH STUDENT/PARENT HANDBOOK
Welcome to Oak-Land Jr. High School for the 2013-2014 school year. It is my desire that all students, parents and staff have a meaningful, safe
and enjoyable experience.
This handbook provides detailed information on the basic core information about the Oak-Land operation. It is my hope that parents and
students will review the contents of the handbook carefully. Detailed information is provided about guidelines, policies, and behavior
expectations. It is particularly helpful if you are knowledgeable about the contents of the handbook so when questions arise we are speaking the
same language. If you have any questions feel free to call us at (651) 351-8500.
We want you to be involved with the school. We are here to provide you with the best educational services available.
Andy Fields, Principal
Stillwater Area Schools
Mission Statement
To ensure a rigorous and relevant education where all learners are valued, positive relationships are developed and students are prepared for life-long learning
in a global society.
Core Values
The school district must be honest, respectful, caring and safe.
High expectations for learning must be held by all stakeholders.
Diversity must be recognized, accepted and promoted through inclusive practices.
Stakeholders' cooperation, teamwork, and partnerships are essential.
Creativity, innovation, and initiative are encouraged and celebrated.
Raider High 5
At Oak-Land Junior High we believe character matters! Developing good character during adolescence is a key building block for junior high
students striving to become young adults. Such is the basis for the Raider High 5 program. This school-wide character values program centers
around 5 key principles, which guide students and staff members. These values include:
*RESPECT*RESPONSIBILITY*COMMITEMENT*COMPASSION*INTEGRITY
(R.R.C.C.I)
These High 5 value traits will be taught and reflected upon one day a week during Raider Advisory second period. These values apply to
students’ academic, behavioral, and social development not only while attending Oak-Land, but will have far reaching effects in the future. The
High 5 will be referenced during error correction/disciplinary situations, as well as positive interactions when students are recognized for
showing respect, responsibility, commitment, compassion, or integrity. Staff will also be looking for students “doing the right thing” and
recognize these students by writing Raider Rocks Certificates and giving students a chance to enter our weekly lottery prizes announced each
Friday.
The Raider High 5 ….Learning it ….Living it …..
both at Oak-Land and in our community
Oak-Land Profile
Oak-Land is one of two junior highs that serve the Stillwater Area School District. The majority of our student population comes from Lake
Elmo, Andersen, and Afton-Lakeland elementary schools.
7th: 278 8th: 263 9th: 276 Total: 817
Who Do I Call?
Academic Questions – Teacher or Counselor
Athletics – Athletic Office – 651-351-6909
Attendance Call-In/24 hours – 651-351-8555
Bus Questions – Minnesota Central – 651-430-3311
Bus Questions in district – 651-351-8377
Fax – 651-351-8505
Medical Questions – Nurse’s Office – 651-351-8515
Student Records – Counseling Office – 651-351-8516
Telephone Message for Student – Main Office – 651-351-8500

Voicemail System and Homework Information
Oak-Land's phone system allows you to call staff members directly. Homework and the new calendar feature (shows assignments by the week
or month) can be accessed through the Skyward Family Access Student database system.
Principal:
Andy Fields – 651-351-8501
Secretary: Susie Zilles – 651-351-8502
Assistant Principal:
Jim Gillach – 651-351-8503
Secretary: Jill Furlong – 651-351-8504
Counselors:
Heather Goetz (A-K) – 651-351-8510
Jennifer Prestegaard (L-Z) – 651-351-8508
Counseling Secretary: Chris Haumersen – 651-351-8516
Attendance:
Attendance Call-In (Voice Mail) 651-351-8555
Athletic Coordinator:-651-351-6909
District Administration:
Superintendent of Schools
Corey Lunn – 651-351-8301
Secretary: Barb Proulx – 651-351-8455
Oak-Land Administration
All visitors to Oak-Land must sign in at the Main Office and receive a visitor’s badge. Due to the lack of classroom space,
student visitors are not allowed.
Parent Involvement
Through their involvement, parents enhance students' education at Oak-Land Junior High. There are many opportunities for parent involvement
at Oak-Land, including:
Back to School Night gives parents the opportunity to experience a condensed version of their student’s school day by following their
schedule class-to-class. During the 10 minute periods that parents attend they meet the teacher and get an idea of each course content
and goals.
Volunteers are needed for music, theatre, chaperoning field trips, speakers and social events for students, vision screening, clerical,
mailings, state testing and tutoring, Oak-Land committees, supervision of students, and District 834 committees. Any parent
interested in volunteering should contact the Main Office at 351-8500.
PTA is open to any parent/guardian with a student at Oak-Land. You are not required to have a special invitation to attend PTA
meetings – just a special interest in what’s going on at school. It’s an opportunity to learn more about Oak-Land as well as a place to
share any concerns you may have with Oak-Land’s administration. Meeting dates are printed in electronic newsletters.
Costs throughout the Year
Beginning of the Year
Sport participation fees - established by school district.
Co-curricular fees (jazz band, chamber orchestra, chamber choir, fiddle club) $65 (Subject to change) Drama Club to be determined.
Yearbook, Newspaper, and Ambassadors are service organizations and have no fee.
Student Planner - $8.00
Replacement Student Planner - $8.00
School pictures - as ordered
Yearbook - $35 (subject to change)
Individual lunches - $2.60
Milk - $.45
Class Projects
There is a fee for materials if students take home the projects they create in art, industrial technology and FACS.

Field Trips
Costs for field trips include the admission price plus the bus ride. An effort will be made to keep these costs at a minimum.
Lost or Damaged Books
Students will be assessed a pro-rated fee if they lose a book. If the book shows more wear than normal at the end of the year, a fine will be
charged accordingly.
Student Attendance
District 834 believes that regular attendance is directly related to the success in academic work, benefits students socially, provides
opportunities for important communication between teachers and students and establishes regular habits of dependability important to the future
of the student.
When you miss school you miss out.
24 Hour Attendance Line
651-351-8555
A student who reaches seven (7) unexcused absences (either full or partial days) is in
violation of the Minnesota Compulsory Attendance Law (Minnesota Statute 120A). Students
in violation of this law will be referred to Washington County.
School attendance is a joint responsibility to be shared by students, parents/guardians, teachers and administrators. It is the student’s right to be
in school. It is also the student’s responsibility to attend all assigned classes and follow the correct procedures when absent from an assigned
class. It is the responsibility of the parent/guardian to ensure the student is attending school, to inform the school of a student absence, and to
work cooperatively with the school and student to solve any attendance problems that may arise.
Excused Absences: An absence from school or class for any of the following reasons is recognized by the school as excused:
1. Illness that is verified by a parent, guardian, or doctor.
2. Family emergency: Unforeseen occurrence such as serious illness, injury or death of a family member.
3. Medical/dental/other appointment: If possible, please arrange appointments outside of school hours. A written excuse from
the doctor/dentist/etc. is recommended if the student is missing any school time.
4. Family vacation, sporting event, or other elective absence: Remember when you miss school, you miss out. If possible,
please try to schedule these events when school is not in session.
5. Court appearance: When a student is being court ordered to appear and previously arranged by the student with the school.
6. Bus transportation: Problems related to the bus that is provided by the school district.
7. Religious holidays.
Unexcused absences: An absence from school or class for a reason that is not recognized by the school as excused, whether or not verified
by a parent or guardian. Examples of unexcused reasons for absences and tardiness include, but not limited to:
1. Overslept / running late.
2. Need for sleep or rest.
3. Needed at home / babysitting.
4. Missed the bus.
5. Leaving school during the regular school day without approval of school official.
6. Hair appointment/personal grooming appointment.
7. Not in assigned location while at school.
8. Student not immunized.
9. Other non-emergency situations.
Make-up Work for Absenteeism
When a student is absent, they are expected to make-up the missed work. Arrangements for make-up work are the responsibility of the student.
Please see Skyward Family Access for homework assignments. A period of 2 days for each day missed is the general rule unless other
arrangements have been made with the teacher. A failing grade will be recorded for all make-up work not completed.

Procedure when a student is absent from school:
1. Please call the 24 hour attendance line to report any absence each day the student is absent.
2. All student absences will be considered unexcused unless verified as excused by a parent or guardian.
3. When leaving during school hours, a student must have signed note from parent/guardian. This note is your pass to leave the
classroom at the designated time. You must sign out in the office.
4. If a student is late arriving, they must have either a parent come in the building and sign them in OR have a signed note from a
parent explaining the reason for the late arrival. Please present note from doctor or dentist at this time.
5. A student who will be absent for two or more days must present to the attendance secretary a signed note from parent/guardian
indicating the days they will be absent. The student will receive a Pre-Arranged Absence form, on which they will note any
homework to be completed and ask each teacher to sign.
6. A student who becomes ill during the school day must report to the health office. Parents will be contacted if it is necessary to
arrange for an ill student to be taken home.
7. No student is to leave the building or its premises during the school day without the school’s permission.
Guidelines for Absences Requiring School Action
Health concerns:
1. Please call the attendance line whenever a student is home with an illness. School health office staff may contact parent if the student
misses school frequently or has an extended illness.
2. If a student misses 7 or more days per year due to illness, school administration will require a doctor's note and coordination between
parent and school.
Consequences for Excessive Absences:
Extended absences: A student absent for 15 consecutive days must be dropped from the school roles and must formally re-enroll
to be admitted to school. No credit is earned in the time the student is not enrolled. A student absent for an extended period of time (over 3
weeks) due to illness is eligible for homebound instruction. Parents should contact the school to make arrangements. If a student has an
extended long term illness, required make-up work and grade will be determined by the school.
Consequences for Unexcused Absences (Truancy): District 834 works with Washington County Truancy Services and
follows their guidelines. According to the Washington County “School Attendance Intervention Program” brochure (8-11), “The law is
‘designed to provide a continuum of intervention and services to support families and children in school and in combating truancy.
“At 5 unexcused absences, the school will notify the parent or guardian that the child is a ‘continuing truant.’ Students and parents will also
receive a letter from the County Attorney’s Office.
“If the child has 7 unexcused absences, they are then considered ‘habitually truant.’ The school is required to report the student to Washington
County after 7-10 unexcused absences.” For more information, go to Washington County’s website at www.co.washington.mn.us.
Tardy Policy
Tardies will be tabulated per semester
4 tardies – It is understandable that students may be late a few times for various reasons.
Students get 4 “free” tardies for the semester… everyone can be late once in a while, but should avoid this situation
becoming a habit.
5 th tardies - counselor meets with student: Discussion regarding the importance of being on time to class
• “Reasons for being tardy” discussion includes: Location to next classes, time spent between classes, when to leave for
class, attitude regarding tardiness.
• “Why this is important” discussion includes: lost learning time, lost teaching time, distraction to others, missed daily
learning, shows a lack of compassion for other students, teacher and self.
* Parents contacted (phone or email)
* Letter sent home to parent/guardian at this point as well.
6-9 tardies – Each tardy will result in a 10 minutes of makeup time to be served at lunch, before or after school.
10 th tardy – Meet with Assistant Principal – 15 minutes of makeup time will result from each tardy and will be served at lunch, before or after
school
11-14 tardies – Each tardy will result in a 15 minutes of makeup time to be served at lunch, before or after school.
15 th tardy - Parent meeting to address the issue. In person or by phone.
Further tardies will result in detention, being placed on the “No Pass” list, ISS, suspension or others recommended in
the district disciplinary policy.
***To avoid being tardy – students sound be in the class room AND ready to learn when the final bell rings.
Articles Prohibited in Classrooms during School Hours
Toys, laser pointers, pocket knives, rollerblades/roller shoes, skateboards, pagers, etc. School personnel will confiscate these devices.

Food Policy
• The lunch program is offered daily. Student lunch assignments are printed on the student schedule at the beginning of the school year.
A wide variety of lunches is offered.
A computerized program called PayPAMS is used to keep track of money in each student’s lunch account. Parents can
deposit money on line (www.paypams.com) or students can deposit the money in an envelope with their name, grade, and
amount of money and student pin number by 9:00 A.M. in the drop box in the cafeteria.
Lunch price is $2.60, milk is $.45. (Subject to change)
Free or Reduced lunches – Some students may qualify for free or reduced lunches. Please refer to the District Handbook for
information and an application.
School Activities
Staying after School
Only students in a supervised after-school activity are allowed to stay after school. All other students are expected to take the 2:20 P.M. bus
home or be picked up by 2:45 P.M.
Students need to listen for announcements regarding clubs and meeting times for after-school activities.
Newspaper Club
Students interested in writing articles, editing or the actual layout are encouraged to join the student newspaper club. Meetings will begin in
October. Newspaper Club is a service organization; therefore, there is no fee.
Yearbook
Students interested in working on the yearbook will meet from September through March. Students with interest in photography, doing
artwork, and actual layout of pictures are encouraged to join. Yearbook club is a service organization; therefore, there is no fee.
Jazz Ensemble, Chamber Orchestra, and Chamber Choir ($65 subject to change)
Pre-Requisite: Audition/teacher recommendation with sufficient formal instruction and experience to reach group performance level. Students
must be enrolled in an Oak-Land band, orchestra, or choir class during the year of participation. Grade levels offered: 7, 8, and 9.
Jazz band and chamber orchestra are extra-curricular activities that meet one morning each week before school. Students explore the standard
literature of the genre in more depth as a member of these ensembles.
Fiddle Club ($65 subject to change)
Looking for an alternative style of music to express yourself on your stringed instrument? Fiddle Club meets Wednesday mornings before
school and is open to registered orchestra students of all grade levels. Students will explore fiddle traditions and styles using American, English
and Celtic (Irish, Welsh & Scottish) fiddle tunes. Students will learn fiddle techniques to decorate the main melody and make the piece their
own. Various levels of difficulty will be available to make the music accessible for students of all abilities.
Drama Club ($65 subject to change)
Seventh, eighth, and ninth graders can participate in the drama club at Oak-Land. Auditions are held in late October for performances in
February. Students have an opportunity to work on all aspects of play production – acting, stage crews, make-up, and lighting.
Ski Club (fee)
Parent volunteers organize and chaperone the ski club. Details for this activity are announced in November. Parents interested in working on
this activity are asked to notify the Main Office.
Sports (Sports Fees Set By the School District)
There are several sports offered for boys and girls in all grades. Students must have a physical record and a current Minnesota High School
League permission slip on file before they can participate. Some sports for eighth graders and many for ninth graders hold practice at Stillwater
Area High School.
Ambassador Program
The Ambassador Program is student government with social event planning and a strong commitment for community service. Students bring
concerns or ideas to meetings. One of their ongoing goals is to make new students feel welcome. Ambassadors meet once every other week on
a rotating period basis
National Junior Honor Society
Oak-Land's chapter of National Junior Honor Society is a service-oriented organization, designed to promote teamwork leadership, and good
character while serving the needs of the school, community at large, and the world as a whole. The membership requirements are good
citizenship, leadership and experience skills and a minimum of a 3.8 cumulative grade-point average

Social Events/Dances
Dances take place in the cafeteria, with the gym open for shooting baskets, volleyball, etc., and a televised event takes place in the auditorium.
This is a time when Oak-Land students’ can socialize in an out-of-class setting. The goal is to make the event a fun evening and provide a safe
environment for all students. No slam dancing or moshing is allowed. Socials/dances are for Oak-Land students only, no guests will be
admitted. A donation item for the St. Croix Valley Food Shelf is welcomed. Parent chaperones are needed to provide this social event for
students.
Ninth Grade Boat Party
Tradition has been that parents plan the “Boat Party” for their Oak-Land ninth grade students. Students do not need dates, and suggested attire
is “nice clothes,” not jeans. There is a place on the volunteer sheet to check if you are interested in working on this event.
Miscellaneous Information
Checks should be made payable to Oak-Land Junior High School. Checks should be made for the exact amount. We cannot cash
checks for cash or give change.
Students are issued a pass to class when reporting in late.
Hall passes are used at Oak-Land. Students wishing to move from one area to another should ask permission to leave the assigned class,
and then go directly to their destination.
Lost and found items should be brought to the Main office.
Textbooks issued by the school for specific classes, and library books are the responsibility of the student. A fine for lost or damaged
books will be levied.
Messages will be given to students from parents or guardians only.
Backpacks
Students are allowed to bring backpacks to and from school to transport books and supplies. However, students are not allowed to use
backpacks during the course of the school day. If there is a special need to carry a backpack to classes, a parent should explain the circumstance
in writing and present it to the student’s counselor or special education teacher.
Lockers
Close and Lock your Hall and Gym Lockers
Prevent articles from being stolen by making sure your LOCKERS ARE CLOSED AND LOCKED.
DO NOT give your locker combination to your friends.
Locker problems should be reported to the office.
Leave valuables at home.
School lockers are the property of the school district. At no time does the school district relinquish its exclusive control of lockers
provided for the convenience of students. Inspection of the interior of lockers may be conducted by school authorities for any reason
at any time, without student consent, and without a search warrant. The personal possessions of students within a school locker may
be searched only when school authorities have a reasonable suspicion that the search will uncover evidence of a violation of law or
school rules. As soon as practical after the search of a student’s personal possessions, the school authorities must provide notice of
the search to students whose lockers were searched unless disclosure would impede an ongoing investigation by police or school
officials.
Washington County Canine Unit
The Washington County Canine Unit may be used in District 834 schools to determine if controlled substances/drugs are stored in lockers or if a
person is in possession.
Appropriate Student Dress
Guidelines for School, School Sponsored-Activities & Dances
In an attempt to address student dress, reference is made to the School District #834 Student Attire Policy which reads: lack of attire, or
personal grooming which creates a danger to health or safety or a disruption to the educational process, including, but not limited to, bearing a
lewd, vulgar, or obscene message, promoting products or activities that are illegal for use by minors, or displaying objectionable emblems,
signs, words, objects, or pictures communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group or which
connotes gang membership. Consequences: Student conference; parent notification. This policy will be the basis for determining appropriate
dress.
Guidelines
Garments must be appropriate. It is recommended students wear a T-shirt or button collar shirt and appropriate shorts, skirts or slacks.
Undergarments must be worn and appropriately covered.
Saggy pants are not acceptable.
Midriffs and navels must be appropriately covered.

Shirts and shoes must be worn at all times.
Hats, hoods, du rags, and bandanas are not to be worn during the school day.
Tube tops are prohibited. No backless or strapless tops.
Chains and dog collars are prohibited.
These guidelines are supported by the Oak-Land PTA.
This subject has been discussed with the Ambassadors and NJHS for their input.
T-shirts with sayings or pictures that relate to smoking or products, alcohol/drugs, sexual nature, i.e. “Playboy shirts,” are prohibited.
Gang affiliation symbols are banned.
Other articles not listed may not be appropriate; therefore, staff/administration has the prerogative to ask students to change.
Students are asked to refrain from wearing such items. Please use common sense and good judgment.
Bus Transportation is a Privilege
Students who have the opportunity to ride school buses provided by the district may do so as long as they display behavior that is reasonable
and safe.
Rules on the Bus
1. Immediately follow the directions of the driver.
2. Sit in your seat facing forward while the bus is in motion.
3. Talk quietly and use appropriate language.
4. Keep all parts of your body and belongings inside the bus and to yourself.
5. Do not eat or drink without permission of the driver.
6. The following are not tolerated on the bus:
• fighting, harassment, intimidation or horseplay
• throwing of objects
• use of tobacco, drugs or alcohol
• weapons or dangerous objects
• vandalism to the bus, its equipment or the property of others
Loss of Bus Privileges
Choosing to follow unacceptable behavior will result in loss of bus service. Consequences for school bus/bus stop misconduct will be imposed
by the principal or principal’s designee. Only the principal or principal’s designee can suspend school riding privileges. An offense is a written
report to or by the principal. The following progression is recommended, however; the principal will have discretion in applying it:
First Offense:
Warning, parent notification
Second Offense:
3 school day suspension from riding the bus (or major first offense)
Third Offense:
5 school day suspension from riding the bus
Fourth Offense:
10 school day suspension from riding the bus/meeting with parent
Expectations and Rules
Oak-Land Jr. High has adopted the following expectations for its community to promote a safe and caring environment.
Be compassionate to others. Listen and learn from teachers, staff and students.
• Listen to what others have to say.
• Contribute to discussions and class in general.
Have a positive attitude towards learning and school in general.
• Bring needed materials to class. Ask for help. Don’t assume your question will be asked by others.
• Show self-control. Accept “no” for an answer.
• Treat other students and staff with respect.
Stay on task; use your time wisely.
• Follow instructions and complete assignments.
• Set goals and strive to complete them.
• Ignore distractions.
Respect school property.
• No vandalism.
• Leave things better than how you found them.
Respect the personal rights of others.
• Say “Please” and “Thank You.”

• Apologize when appropriate.
• Express your feelings honestly.
• Recognize and respect the feelings of others.
• Use self-control and deal with your anger and the anger of others.
• Learn how to negotiate.
• Accept the consequences of your actions.
At the beginning of the school year, a copy of the District Policy is given to students and parents. The district 834 Discipline
Policy contains procedural guidelines for unacceptable conduct that apply to all students in the district and it will be enforced at Oak-Land. The
district has an Internet User’s policy that will apply to all students. A copy of the policy is available for your review. Additional copies of the
District 834 Discipline Policy are available in the office.
Expectations
At Oak-Land Jr. High, we consider teachers, staff and students to be a community of learners. “Concern for the individual and the education of
the total student body” are focal points of the Oak-Land philosophy. A critical part of this philosophy is the idea that students must assume
responsibility for their actions and accept consequences for behavior that inhibits their learning or that of others.
Teachers have primary responsibility for defining and handling classroom behavior problems that disrupt the learning process. Teachers are the
first and usually the most effective disciplinarians in the school. They will handle minor disciplinary problems in the classroom.
Administrative staff becomes involved in correcting disruptive behavior when it is an on going problem or causes a serious impact on Oak-
Land’s learning environment.
Rules and Policies Governing Student Conduct
No Running in halls.
Inappropriate clothing (See Dress Code section).
No intimate behavior, e.g. kissing or hugging
Staying after school is prohibited unless you are a registered participant in a sport, activity or club.
Cell phones, ear buds, and IPods can be used before or after school and at lunch time.
Exclusion from Activities
Your son/daughter may be excluded from assemblies, field trips, social events/dances, and year-end activities, (includes ninth grade grad party)
if they have had a number of referrals or at the discretion of the principal.
Criteria for exclusion from activities may include:
Three or more referrals.
Suspended two or more times.
Excessive missing assignments.
Failing courses.
Administrators determine if such restriction is desirable.
Academics and Testing
Report Cards
Report cards are distributed two times per year via Skyward Family Access. Semester I – End of January.
Semester II - June. This information will be communicated in the Principal’s Newsletter.
Honor Roll
Stillwater secondary schools use a four point grading system:
A=4.00
A-=3.667
B+=3.333 B=3.00 B-=2.667
C+=2.333 C=2.00 C-=1.667
D+=1.333 D=1.00 D-=0.667
F=0.00
There is an honor roll for students who attain a Grade Point Average (G.P.A.) of 3.5 or higher for A Honor Roll and 3.0 or higher for B Honor
Roll. G.P.A.’s for the semester are printed on the students’ report cards. Each semester honor roll is posted in the halls at Oak-Land, on the
Oak-Land website, published in the Stillwater Gazette, the Woodbury Bulletin and the Oakdale/Lake Elmo Leader.
Parent/Teacher Conferences
Parent/teacher conferences will be held in October and February. More information will be available in the Principal’s Newsletter when the time
approaches.
Progress Reports
Teachers provide progress reports to parents of students who are in danger of failing periodically throughout the year. Teachers also review

grades with student during Advisory period on an on-going basis.
Testing
Throughout the school year standardized tests and surveys are given to Oak-Land students.
Performance Series Test
When: Fall and Spring, every year
Who: Seventh, eighth, and ninth graders.
Reason: To evaluate levels of students in reading and math in order to develop curricular strategies to meet student needs.
Recognition and Award Programs
Student of the Month
From November through April, students are recognized each month for their accomplishments in a given curricula area. Student pictures will
be shown on the TV in the front display case for the month they are nominated. Their names are also sent to the Stillwater Gazette, Woodbury
Bulletin and the Oakdale/Lake Elmo Leader. Students and parents are invited to a breakfast that is held each month. This event is sponsored by
our Student Ambassadors program.
Lottery Prizes
Staff members give “Raider Rocks” certificates to students for showing one of the “High Five” (Respect, Responsibility, Integrity, Compassion,
and Commitment). Students are entered into a lottery and prizes are given to students whose names are drawn each week.
Perfect Attendance Award – Per Semester
Attendance is important to the learning process and we ask students to make a commitment to their individual education by be in class each day,
on time and ready to learn. Appointments should be scheduled outside of the school day whenever possible. Students who earn perfect
attendance for the semester (21 weeks) will be recognized for their dedication. In order to qualify for this award, students need to be in class on
time every day. This means a student earning this award will have been in class and accumulated no tardies or absences throughout the
semester, with the exception of being absent for a school sponsored event.
End of the Year Awards Program
Students will be recognized for their academic achievement at the end of the year. They and their parents will be notified via a letter
approximately 3 weeks prior to the event. Awards are determined by using grades accumulated through the first semester. The following
students will be honored:
Seventh, eighth, and ninth graders with a grade point average of 3.5 or higher receive an Oak-Land Academic Excellence Award.
Ninth graders may receive departmental awards, Lake Elmo Rotary Leadership Award, or the Principal’s Award for cumulative 4.0
GPA.
Registration Information
Registration is the time students and parents select the courses the student will take the following year. Prior to making these decisions, it is
important for parents to discuss future educational and occupational goals with their son or daughter.
January/February - Counselors meet with students individually or in large groups to discuss the courses the student will be selecting for the
following year. Students should discuss selections with their parents and are asked to return a signed registration sheet to the school.
May – Final math placements.
August – Students pick up their schedule of classes and are assigned lockers. This is the exciting time when students find out who their
teachers are and which friends they have in class. Student pictures are also taken at this time.
District Procedures & Policies
Tornado, Evacuation & Lock Down Drills
Tornado drills are held annually in conjunction with the state tornado awareness week. Students are moved into the areas designated “safe” by
state experts.
Each year we have evacuation and lock down drills to assure that students and staff react appropriately in case of a real emergency.
Blizzard Conditions
Severe weather conditions may dictate that students be transported home as soon as possible. The superintendent and the transportation director
will make the decision to close school early. When this occurs, announcements will be made via the School Messenger phone system,

emergency radio stations, television and the school district web site.
Emergency School Closings
If school is cancelled for students by the superintendent of schools because of weather conditions, this information will be carried on the School
Messenger phone system, WCCO, KSTP AM/FM radio and television, and the school district web site as soon as possible after 6:00 A.M.
Discipline Policy
The District Discipline Policy can be found on line. This policy is also published in the District Newsletter in the fall. If you do not receive a
copy of this policy, contact the main office at Oak-Land.
Internet Guidelines for Student Use
Students are expected to abide by the following District 834 acceptable use rules and guidelines:
1. Internet access in District 834 will be limited to educational purposes consistent with the educational mission of the district.
2. Students will be courteous and respectful in their messages to others, using appropriate language.
3. For their safety, students will not send personal information about self or others, including but not limited to, home or school address,
phone or credit card numbers or other personally identifiable information over the internet.
4. Students will use their best writing and proofreading skills when leaving messages.
5. Students will respect legal protection provided by copyright laws, software licensing and trademarks.
6. Students will respect the privacy of others and will not seek out, obtain copies or modify files, data or passwords belonging to others
without permission.
7. Students should be aware the Internet is not guaranteed to be private.
8. To avoid unwanted financial obligations, parents and students should be aware that it is possible to purchase goods and services via the
Internet.
Videos, Photographs, Cable Television and the World Wide Web
During the school year, videos may be made and photographs taken of students for possible use in school district publications, its web site
and/or area newspapers. Selected classes/programs/activities or other images may be used on local cable television. Should you, as the
parent/guardian of a District 834 student, object to the image of your child appearing in any of these, please notify your child(ren)’s principal in
writing.
Equal Opportunities
Independent School District 834 in compliance with current state and federal statutes and regulations and in recognition of its obligations to
provide equal opportunity in education and employment for all persons within its jurisdiction, affirms that it will not discriminate on the basis of
sex, age, race, creed, religion, color, national origin, economic status or disability.
Child Abuse
The Minnesota Mandatory Child Abuse Reporting Law requires school personnel to report if they know or have reason to believe a child is or
has been abused in the past three years. Child abuse may include physical abuse including mental injury, sexual abuse, neglect or threatened
injury. Failure to report child abuse is a misdemeanor and punishable by law. A report of child abuse made in good faith provides one with
immunity from legal action. All school personnel are required to report to Washington County or local law enforcement officials known or
suspected cases of child abuse and/or neglect. Washington County Community Social Services Referral of Suspected Child Abuse/Neglect
forms are available in the office of the principal.
Family Educational and Privacy Rights
School District 834 has adopted a students’ records policy as required by state and federal laws. The policy requires that certain information be
classified as directory information and available to the public UNLESS parents or students eighteen years of age or older request IN WRITING
that such information not be released.
Crisis Team
Oak-Land has a crisis team composed of teachers, counselors, administrators and the school psychologist. This team meets to develop a plan
for handling crisis situations (e.g. death of a student). It is our intent to provide the support necessary to those students in need while trying to
maintain the normal educational program for the rest of the student body. If you become aware of a crisis situation, please call one of the
administrators as early as possible so that we may plan appropriately.
Distribution of Medical Information
It is the responsibility of the parent/guardian to notify all teachers, coaches, transportation and the Health Office when their child has any
medical condition that may impact learning or the safety of their child during the school day or in school-sponsored activities.
Emergency Cards
It is very important that we have an up-to-date emergency card for your child that includes phone numbers where parents/guardians and
emergency contacts can be reached during the school day. Parent/guardian is asked to include any health concern or medication that their child

is taking. A new emergency card should be filled out and returned when schedule information is picked up in August. Please notify the Health
Office of any changes during the school year.
Health Records
Every student has a health record on file that should be updated yearly with new physical or immunization information.
Immunization laws state all incoming seventh graders are required to have a second MMR, Tetanus (Td) booster shot or Tdap, two varicella and
three Hepatitis B shots. These immunizations need to be completed prior to the start of the school year. If a parent does not wish for their child
to have these immunizations, a signed notarized statement of conscientious objection needs to be on file in the school prior to the start of the
school year.
Physical Examinations
All seventh graders are required to have a physical examination completed. This physical examination must be completed before any new
seventh, eighth, or ninth grader can sign up for a sport.
Physical Education Restrictions
There are occasions when illness or physical limitations can restrict a student’s participation in physical education. Parents can excuse their
child from physical education for two days. Student is expected to participate in some sort of alternate activity. If longer than two days, a
signed note from a physician is required explaining limitations or a form can be obtained from the health office.
Parental notes should be given to the teacher before class and include a phone number where parents can be reached during the day.
Notes from a physician should be given to the health office before school.
Restrictions for limitations in physical education will extend to after-school activities.
Vision Screening
Vision screening for seventh graders will be conducted during the school year for those students not screened during their seventh grade
physical exams.
Medication Policy
The policy of Stillwater District 834 Schools regarding the administration of medication in school is that medication shall be administered only
when the student’s health requires that it be given during school hours.
Minnesota State Law (M.S. 126.201) requires medications that are administered at school must be in a container or prescription bottle properly
labeled by a pharmacist or physician. Pharmacists should be asked to divide the medication between two containers, completely labeled, one
for home and one for school.
District 834’s policy on medication requires a written order from a physician and authorization from parent/guardian for schools to administer
medication. Over-the-counter pain relievers may be carried and self administered with written consent from a parent. These medications must
be in the original container and may not be shared with any other student. Medications will be kept in a locked cabinet in the health room and
be administered by the school nurse or supervised designee.

Student Handbook
Stillwater Junior High School
2013-2014
Create, Cooperate, Communicate for Quality Life
523 W. Marsh St.
Stillwater, MN 55082
Principal: Chuck Ochocki
Assistant Principal: Shelly Phernetton
Main Office: 351-6905
Attendance Line: 351-6900
sjhs.stillwater.k12.mn.us

Table of Contents
Page
Page
Athletics / Activities . . . . . . . . . . . . . . . . . 15 Make-up Work for Absenteeism . 13
Attendance . . . . . . . . . . . . . . . . . . . . . . . . 10 Map – School . . . . . . . . . . . . . . . . . 36
Awards and Recognition . . . . . . . . . . . . . 29 Media Center Expectations . . . . . . 28
Backpacks . . . . . . . . . . . . . . . . . . . . . . . . . 19 Medication . . . . . . . . . . . . . . . . . . . . 17
Bicycles . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Messages to Students . . . . . . . . . . . 25
Building Hours . . . . . . . . . . . . . . . . . . . . . 5 Mission Statement . . . . . . . . . . . . . 3
Bus Procedures . . . . . . . . . . . . . . . . . . . . 19
National Junior Honor Society . . . 15
Cell Phones. . . . . . . . . . . . . . . . . . . . . . . . 19
Philosophy
(Mission/Vision/Beliefs) . . . . . . . . . 3
Closed Campus . . . . . . . . . . . . . . . . . . . . 20
Code of Conduct . . . . . . . . . . . . . . . . . . . 31 Phone Numbers (Main Office) . . . 5
Daily Class Schedule (Times) . . . . . . . . . 4 Physical Education / Excuses . . . . . 24
District Handbook Information . . . . . . . 7 Pledge of Allegiance . . . . . . . . . . . . 8
Dress Code . . . . . . . . . . . . . . . . . . . . . . . . 20 Police Involvement . . . . . . . . . . . . . 25
Drug Dogs . . . . . . . . . . . . . . . . . . . . . . . . . 21 Pre-arranged Absence . . . . . . . . . . 14
Prohibited Articles . . . . . . . . . . . . . 25
Electronic Devices (cell phones, etc) . . . 19 Public Display of Affection . . . . . . 26
Report Cards and Progress
Reports . . . . . . . . . . . . . . . . . . . . . . . 9
Emergency Records / Cards . . . . . . . . . . 19
Emergency School Closing . . . . . . . . . . . 6 Screenings (Health) . . . . . . . . . . . . 18
Emergency Evacuations . . . . . . . . . . . . . 6 School Counseling . . . . . . . . . . . . . . 16
Excused Absences . . . . . . . . . . . . . . . . . . 11 Student Council . . . . . . . . . . . 15
Field Trips . . . . . . . . . . . . . . . . . . . . . . . . 21 Student Insurance Coverage . . . . . 8
Fire Drills . . . . . . . . . . . . . . . . . . . . . . . . . 6
Food and Beverages . . . . . . . . . . . . . . . . . 21 Tennessen Warning . . . . . . . . . . . . 28
Forgotten Items . . . . . . . . . . . . . . . . . . . . 21 Textbooks . . . . . . . . . . . . . . . . . . . . 9
Fragrances . . . . . . . . . . . . . . . . . . . . . . . . 21 Theft Reporting . . . . . . . . . . . . . . . 26
Grading (Grading Policy). . . . . . . . . . 8(37)
Hall Passes . . . . . . . . . . . . . . . . . . . . . . . . 21 Truancy . . . . . . . . . . . . . . . . . . . . . . 13
Halloween / Costumes . . . . . . . . . . . . . . . 20
Harassment . . . . . . . . . . . . . . . . . . . . . . . 21
Health Services . . . . . . . . . . . . . . . . . . . . 16 Unexcused Absences . . . . . . . . . . . 12
Honor Rolls . . . . . . . . . . . . . . . . . . . . . . . 9 Visitors . . . . . . . . . . . . . . . . . . . . . . . 26
Illness / Injury at School . . . . . . . . . . . . . 19 Weapons (Prohibited Articles . . . . 25
Immunization Requirements . . . . . . . . . 18
Incomplete Grades . . . . . . . . . . . . . . . . . 9
Internet Policy . . . . . . . . . . . . . . . . . . . . . 22
Lockers . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Lock Down Drills . . . . . . . . . . . . . . . . . . 6
Lost and Found . . . . . . . . . . . . . . . . . . . . 18
Lunch Payment Procedures . . . . . . . . . . 23
Lunchroom Expectations . . . . . . . . . . . . 24
2

Dear Students:
Welcome to Stillwater Junior High School! The entire staff at SJHS hopes that the 2013-14
school year will be a successful and rewarding experience for you!
To assist you in having a great school year, we have developed this handbook to help you
become better acquainted with SJHS and the programs offered, the procedures to follow, and the rules
that must be adhered to in order to make this a successful and enjoyable year for everyone. As a
member of the student body, you are responsible for the contents of this handbook. Please read this
booklet and become familiar with its contents as it can be of great assistance throughout the entire
school year.
Have a great year.
Sincerely,
Chuck Ochocki, Principal
Stillwater Junior High School
Shelly Phernetton, Asst. Principal
Stillwater Junior High School
Stillwater Area Public Schools
“We learn not for school, but for life”
Mission: (A declaration of the unique identity to which the organization aspires; it specific
purpose; and the means by which it will achieve its purpose.)
The mission of Stillwater Area Public Schools, in partnership with students, family and
community, is to develop curious individuals who are active and engages leaders in an everchanging
world by challenging all students as they travel along their personalized learning
pathways.
Beliefs: (An expression of fundamental values; ethical code, overriding convictions, inviolable
principals.)
We believe that…
All people have inherent value.
Helping others leads to a greater sense of self-worth.
A community thrives when everybody’s contributions are respected.
Curiosity is essential for lifelong learning.
Our future is dependent on outstanding leadership.
Encouraging diverse perspectives promotes innovation.
Success requires perseverance and learning from failure.
All people deserve the environment and opportunity to discover and maximize their potential.
Relationships based on caring, honesty, and respect strengthens our community.
3

Daily Class Schedule
Grade 7
Period
Time
Advisory 7:50-8:10 Advisory
1. 8:15-9:05
2. 9:10-10:05
3. 10:05-10:30
10:35-11:30
Lunch A
Class A
10:10-10:30
10:30-10:55
11:00-11:30
4. 11:35-12:25
5. 12:30-1:20
6. 1:25-2:20
Class B
Lunch B
Class B
Grade 8
Period
Time
Advisory 7:50-8:10 Advisory
1. 8:15-9:05
2. 9:10-10:05
3. 10:10-11:00
4. 11:00-11:25
11:30-12:25
A-Lunch
A-Class
11:05-11:25
11:25-11:50
11:55-12:25
5. 12:30-1:20
6. 1:25-2:20
B-Class
B-Lunch
B-Class
Grade 9
Period
Time
Advisory 7:50-8:10 Advisory
1. 8:15-9:05
2. 9:10-10:05
3. 10:10-11:00
4. 11:05-11:55
5. 11:55-12:20
12:25-1:20
A-Lunch
A-Class
12:00-12:20
12:20-12:45
12:50-1:20
6. 1:25-2:20
B-Class
B-Lunch
B-Class
4

A. Information Items
Important Phone Numbers
Administrators
Mr. Chuck Ochocki, Principal
Ms. Shelly Phernetton Asst. Principal
TBD, Secretary
Attendance Office (24 hours/day)
Terri Christenson, Secretary
Athletic Director
Ralph Halvorson
Danielle Formanek, Secretary
Counseling Office
Ms. Chris Otto (O – Z)
TBD (H – N)
Ms. Arica Bjornberg (A – G)
Terri Christenson, Secretary
Health Office
Nurse – Cheryl Hale
Ruth Weber
Internet Homepage
351-6901
351-6904
351-6980
ochockic@stillwater.k12.mn.us
phernettons@stillwater.k12.mn.us
@stillwater.k12.mn.us
351-6900
351-6908 christensont@stillwater.k12.mn.us
351-6909
351-6903
351-6908
351-6907
351-6961
351-6931
351-6908
halvorsonr@stillwater.k12.mn.us
formanekd@stillwater.k12.mn.us
ottoc@stillwater.k12.mn.us
@stillwater.k12.mn.us
bjornberga@stillwater.k12.mn.us
christensont@stillwater.k12.mn.us
351-6914
351-6913
halec@stillwater.k12.mn.us
weberr@stillwater.k12.mn.us
sjhs@stillwater.k12.mn.us
Police Liaison, Andrea Olson 351-4926
Special Education Office
351-6954
Megan Prom
351-6955 promm@stillwater.k12.mn.us
Tech. Coordinator – Jeff Hudson
351-6911 hudsonj@stillwater.k12.mn.us
Robert Marking
351-8910 markingr@stillwater.k12.mn.us
Tech Para – Julie Balfanz
351-6946 balfanzj@stillwater.k12.mn.us
Media Para – Chris Freichels
351-8950 freichelsc@stillwater.k12.mn.us
Building Hours
The school doors open at 7:30 am. Parents should drop off students after this time. Doors are
locked at 3:00 pm in the afternoon and all students must vacate the building by 2:45 pm, unless
under the direct supervision of a teacher, coach, or advisor.
5

Emergency Evacuations
An emergency plan has been developed to ensure student safety in the event of inclement weather or
an intruder in the building. Evacuation drills are practiced periodically. Procedures to follow are posted
in the classrooms.
Stillwater Junior High practices four Emergency Drills. 1). Fire 2). Severe weather / tornado 3.) Lock-
Down, and 4). Emergency Evacuation. When the signal is given via the PA or teachers, everyone must
move quickly and quietly to the designated area. The teachers/staff will give you instructions.
Emergency School Closings
In the event of inclement weather or any problems, which would result in the closing of school, parents
should turn to the following for school closing information:
KARE Channel 11
KMSP/FOX Channel 9
KSTP Channel 5
WCCO
Channel 4 and 830 AM Radio
District Hotline 651-351-8099
District Web Site www.stillwater.k12.mn.us
In most cases, when school is called off, all student and public activities held in the schools will be
cancelled. Parents always determine when it is safe or unsafe for their child to attend school. Should a
decision be made that will impact the school day, a voice message will be sent to every student’s family
using the School Messenger phone messaging system. Students and parents should be advised to
listen to the above stations for emergency messages.
Fire Drills
Five fire drills are required by law and are important for students’ safety. When the signal is given for a
fire drill, everyone must obey orders and clear the building, as quickly as possible, by the prescribed
route posted in the classroom. The teachers will give you instructions. SJHS staff and students
participate in a minimum of 5 fire drills each school year. The schedule for the 2013-2014 school year is
as follows:
Wednesday, September 11 @ 8:00 am
Friday, September 20 @ 9:25 am
Friday, October 4 @ 8:00 am
Tuesday, October 8 @ 8:20 am
Thursday, April 17 @ 9:45 am
Lock-Down Drills
SJHS participates in lock-down drills. A signal is given and everyone is instructed to be in a lock-down
mode. The schedule for the 2013-2014 school year is:
Thursday, September 5 @ 8:30 am
Monday, September 16 @ 2:00 pm
Thursday, October 3 @ 1:25 pm
Thursday, December 5 @ 1:45 pm
Tuesday, February 4 @ 8:30 am
6

District Handbook Information
All parents / guardians and students will receive Stillwater Area Schools 2013-14 District Handbook
Policies, Procedures and Required Notices that are used to inform students and their parent / guardian
of important School District Policies, Procedures and Required Notices. Official forms and notifications
are included for specific policies. Please review those forms and when applicable, complete and return
the forms or notifications to Stillwater Jr. High School. The following information is included in the
District Handbook:
1. Animals in the Classroom
2. Annual Notice for Disclosure of School Directory Information
3. Annual Notice for Student Education Record Privacy
4. Application for Educational Benefits (free and reduced priced lunch)
5. Attendance Policy
6. Background Check Notice
7. Bullying Prohibition
8. Data Privacy Protection and Privacy of Pupil Specific Data Policy
9. Directory Information
10. Discipline Policy
11. Drugs, Tobacco, Alcohol Use/Violations Policy
12. e-CAP Check Recovery Service
13. Free and Reduced-priced Lunch Program and Procedures
14. Health and Safety Program Notifications
15. Health Procedures
16. Internet Acceptable Use Policy
17. MinnesotaCare
18. No Child Left Behind Act of 2001
19. Nondiscrimination Notice
20. On-line Learning Policy
21. Opportunity for All Policy
22. Pesticide Notice
23. Racial, Religious, Sexual Harassment, Violence and Hazing Policy
24. School Weapon Policy
25. Special Education Records Procedures
26. Student Enrollment Options
27. Student Locker Policy
28. Testing Calendar
29. Transportation Procedures
30. Video Surveillance Other than on Buses
31. Visitors to the Schools Procedure
These policies may also be found in the following locations:
1. District Office – 351-8340
2. District Website – www.stillwater.k12.mn.us
7

Pledge of Allegiance
Stillwater Jr. High School students have elected to take part in the Pledge of Allegiance. The Pledge is
said on Monday mornings every week. Students who do not wish to participate in reciting the Pledge of
Allegiance for any personal reason may elect to do so. Students must respect another person’s right to
make that choice.
Student Insurance Coverage
The District does not provide insurance for students to cover any type of health or accident incurred by
the student. Parents / Guardians in need of coverage should work with their local independent agent to
check on coverage for their individual needs, especially if they are not covered under some type of
health insurance plan through their parent / guardians.
B. Cumulative Grade Point Average (GPA) / Grading
Students will receive a final grade for each class at the end of each semester. A student’s grade point
average (GPA) is determined at the end of each semester and is based on a 4-point scale with the
following 12 step process:
A = 4.000 B = 3.000 C = 2.000 D = 1.000
A- = 3.667 B- = 2.667 C- = 1.667 D- = 0.667
B+ = 3.333 C+ = 2.333 D+ = 1.333 F = 0.000
Grading is based in the following criteria:
A(-) -demonstrates exceptional application of critical thinking
-firm command of knowledge in the subject area
-highest level of skill development
-exceptional preparation for later learning
B(+) -demonstrates application of most critical learning
-command of knowledge beyond the minimum
-advanced development of many skills
-Have prerequisites for later learning.
C(+) -demonstrates application of some critical learning
-command of only the basic concepts of knowledge
-demonstrated ability to use basic skills
-lacks a few prerequisites for later learning
D(+) -demonstrates application of limited critical thinking
-lacks knowledge of some fundamental ideas
-some important skills not obtained
-deficient of many of the prerequisites for later learning
F -demonstrates little application of critical thinking
-lacks knowledge of most fundamental ideas
-many important skills not obtained
-deficient of most of the prerequisites for later learning
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Honor Rolls
Honor rolls are based on a student’s grade point average and are determined at the end of each quarter.
3.750 - 4.000 Excellence
3.000 - 3.750 Outstanding Academic Achievement
Incomplete Grades
Students have two weeks to make up a grade of incomplete for a quarter. Incompletes that are not
completed within the two-week period of time will be converted to a failing grade. Special circumstances
such as prolonged illness may dictate that an extension is necessary to complete necessary
assignments. Students should see their guidance counselor to discuss special circumstances.
Report Cards and Progress Reports
Report cards are issued to students in via Skyward each semester. Parents may view and print by
using their password. *Progress reports may be distributed to students if families do not have the
internet available at home. As a result of our computerized grading system, teachers post students’
grades every two weeks for students & parents to review.
• Visit the SJHS Website http://sjhs.stillwater.k12.mn.us
• Click on Skyward for grades and attendance
• View grades/attendance by using password provided during parent Back to School Night.
If you experience problems or have questions about the Skyward Family Access, please contact Terri
Christenson at 351-6908 or email christensont@stillwater.k12.mn.us
Textbooks
The school furnishes books to all students. All books must be covered. Textbooks issued to you
become your responsibility. You will be billed for loss or unreasonable wear and tear at the book’s
replacement cost, minus depreciation if the book is more than a year old. Students will not be able to
attend end of the year field trips or buy a yearbook if book fines are not paid in full.
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C. Attendance
District 834 believes that regular attendance is directly related to the success in academic work, benefits
students socially, provides opportunities for important communication between teachers and students
and establishes regular habits of dependability important to the future of the student.
When you miss school you miss out.
24 Hour Attendance Line
651-351-6900
A student who reaches seven (7) unexcused absences (either full or partial
days) is in violation of the Minnesota Compulsory Attendance Law
(Minnesota Statute 120A). Students in violation of this law will be referred to
Washington County.
School attendance is a joint responsibility to be shared by students, parents/guardians, teachers and
administrators. It is the student’s right to be in school. It is also the student’s responsibility to attend all
assigned classes and follow the correct procedures when absent from an assigned class. It is the
responsibility of the parent/guardian to ensure the student is attending school, to inform the school of a
student absence, and to work cooperatively with the school and student to solve any attendance
problems that may arise.
Excused Absences: An absence from school or class for any of the following reasons is recognized by
the school as excused:
1. Illness that is verified by a parent, guardian, or doctor.
2. Family emergency: Unforeseen occurrence such as serious illness, injury or death of a
family member.
3. Medical/dental/other appointment: If possible, please arrange appointments outside of
school hours. A written excuse from the doctor/dentist/etc. is recommended if the student is
missing any school time.
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4. Family vacation, sporting event, or other elective absence: Remember when you miss
school, you miss out. If possible, please try to schedule these events when school is not in
session.
5. Court appearance: When a student is being court ordered to appear and previously
arranged by the student with the school.
6. Bus transportation: Problems related to the bus that is provided by the school district.
7. Religious holidays.
Unexcused absences: An absence from school or class for a reason that is not recognized by the
school as excused, whether or not verified by a parent or guardian. Examples of unexcused reasons for
absences and tardiness include, but not limited to:
1. Overslept / running late.
2. Need for sleep or rest.
3. Needed at home / babysitting.
4. Missed the bus.
5. Leaving school during the regular school day without approval of school official.
6. Hair appointment/personal grooming appointment.
7. Not in assigned location while at school.
8. Student not immunized.
9. Other non-emergency situations.
Make-up Work for Absenteeism
When a student is absent, they are expected to make-up the missed work. Arrangements for make-up
work are the responsibility of the student. Please see Skyward Family Access for homework
assignments. A period of 2 days for each day missed is the general rule unless other arrangements
have been made with the teacher. A failing grade will be recorded for all make-up work not completed.
A student must be absent for a period of 3 or more days before assignments will be collected from
teachers for parents to pick up. To arrange homework pick up, please call 351-6908 in the guidance
office.
Procedure when a student is absent from school:
1. Please call the 24 hour attendance line to report any absence each day the student is absent.
2. All student absences will be considered unexcused unless verified as excused by a parent or
guardian.
3. When leaving during school hours, a student must have signed note from parent/guardian.
This note is your pass to leave the classroom at the designated time. You must sign out
in the office.
4. If a student is late arriving, they must have either a parent come in the building and sign them
in OR have a signed note from a parent explaining the reason for the late arrival. Please
present note from doctor or dentist at this time.
5. A student who will be absent for two or more days must present to the attendance secretary
a signed note from parent/guardian indicating the days they will be absent. The student will
receive a Pre-Arranged Absence form, on which teachers will note any homework to be
completed and teacher will sign.
6. A student who becomes ill during the school day must report to the health office. Parents
will be contacted if it is necessary to arrange for an ill student to be taken home.
7. No student is to leave the building or its premises during the school day without the school’s
permission.
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Guidelines for Absences Requiring School Action
Health concerns:
1. Please call the attendance line whenever a student is home with an illness. School health office
staff may contact parent if the student misses school frequently or has an extended illness.
2. If a student misses 10 or more days per year due to illness, school administration will require a
doctor's note and coordination between parent and school.
Consequences for Excessive Absences:
Extended absences: A student absent for 15 consecutive days must be dropped from the
school roles and must formally re-enroll to be admitted to school. No credit is earned in the time the
student is not enrolled. A student absent for an extended period of time (over 3 weeks) due to illness is
eligible for homebound instruction. Parents should contact the school to make arrangements. If a
student has an extended long term illness, required make-up work and grade will be determined by the
school.
Consequences for Unexcused Absences (Truancy): District 834 works with Washington
County Truancy Services and follows their guidelines. According to the Washington County “School
Attendance Intervention Program” brochure (8-11), “The law is ‘designed to provide a continuum of
intervention and services to support families and children in school and in combating truancy.
“At 5 unexcused absences, the school will notify the parent or guardian that the child is a ‘continuing
truant.’ Students and parents will also receive a letter from the County Attorney’s Office.
“If the child has 7 unexcused absences, they are then considered ‘habitually truant.’ The school is
required to report the student to Washington County after 7-10 unexcused absences.” For more
information, go to Washington County’s website at www.co.washington.mn.us.
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PRE-ARRANGED ABSENCE
STILLWATER JUNIOR HIGH SCHOOL
If parents keep their children out of school for extended family trips or educational trips, it will be considered a
“Pre-arranged Absence” by the school. It is understood that:
Parent:
1. Contact the school well in advance about the intended absence.
2. Make sure your son/daughter takes the responsibility for arranging for make-up work and has it
completed by a deadline set by the teacher.
Student:
1. Arrange for make-up work from each of your teachers.
2. Have one of your parents write a note with the dates you will be gone and return the form with the note
attached to the attendance office after all of your teachers have signed this form.
Teacher:
1. Assign the student the make-up work and set a deadline for its completion.
2. Sign the form to indicate that you know the dates the student will be gone and that you have given (or
will give) the students homework assignments.
STUDENT’S NAME –
Reason for Absence -
Dates of Absence –
GRADES MAY BE NEGATIVELY AFFECTED BY ABSENCE
SUBJECT
TEACHER’S SIGNATURE
ADVISORY
ART
BAND/ORCHESTRA/CHOIR
INDEPENDENT COMPUTER STUDY
ENGLISH
FOREIGN LANGUAGE
TECH
MATH/GEOMETRY/ALGEBRA
PHY ED/HEALTH
READING
SCIENCE
SOCIAL/GEOGRAPHY/CIVICS__________________________________________________
PLEASE RETURN TO MRS. CHRISTENSON IN THE OFFICE
Make-up Work for Absenteeism
Students whose absence has been excused are expected to make-up the missed work. Arrangements
for make-up work are the responsibility of the student and must be made with the teacher immediately
upon returning to school. A period of two days for each day missed is the general rule unless other
arrangements have been made with the teacher. A failing grade will be recorded for all make-up work
not completed. A student must be absent for a period of 3 or more days before assignments will
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e collected from teachers for parents to pick up. To arrange homework picked up, please call
Terri Christenson in the guidance office at 351-6908.
Teachers post their assignments via the school web site Skyward Family Access for student and
parent access. On this page you will find his/her class schedule. The class name will be an active link
to reach each teacher’s home page. From the individual teacher’s home page, you can then choose the
“check grades” option to find out how your student is doing in that class.
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D. Student Activities
(see Activities Booklet for additional/detailed information)
Activity Advisor Activity Advisor
Art Club Ms. Beadle Science Club (Gr. 8) Mr. Fugelstad / Ms. Christopher
Chess Club/Game Mr. M Ryan Science Club (gr. 7) Ms. Chaplinski
Drama Mr.Smith Ski Club Ms. Luzaich
Student Government Mr. Isaac
Math Club Ms. Bird Stock Market Club Mr. M. Ryan
Merit Program Mrs. Hamilton Summer Teeth Mr. Warnert / Ms. Beadle
Newspaper Club Mr. Warnert Yearbook Ms. Tomten
NJHS Mrs. Otto Talent Show Ms. Bird
Athletics
Fall Sports Winter Sports Spring Sports
Cross Country (boys/girls) Basketball (boys/girls) Baseball (8 th & 9 th ) (boys)
Football (boys) Gymnastics (girls) Softball (8 th & 9 th ) (girls)
Soccer (8 th & 9 th ) (boys/girls) Swimming (boys) Synchronized Swim (girls)
Tennis (girls) Wrestling (boys) Tennis (boys)
Swimming (girls) Alpine Ski (boys/girls) Track (boys/girls)
Volleyball (girls) Lacrosse (boys/girls)
**There are NO late buses after activities**
All SJHS game schedules / directions will be posted on the Jr. High Athletic web site:
http://sjhs.stillwater.k12.mn.us/Athletics.
Student Council
The Student Council has an active role in formulating policies and activities for the students of Stillwater
Junior High School. Its purpose is to give every student a chance to have real ownership in some of the
decisions made at the school. To accomplish this, each advisory chooses a student to represent them
in the House of Representatives. In addition, each grade will also elect six senators and the entire
school will vote on the officers. Any student may run for any of these elected positions.
Student Council’s purpose is:
1. To promote school spirit.
2. To help organize and lead all student activities including dances, fund-raisers, and
service projects.
3. To teach the students the values of working in a democracy.
National Junior Honor Society
NJHS was established to recognize outstanding achievement in high school and middle school level
students. Students who join demonstrate excellence in the areas of scholarship, leadership, citizenship,
service and character. NJHS member will participate in at least two service projects a year, which
include community yard work, school beautification projects, and tutoring elementary and middle level
students. This organization is for students receiving a grade point average of 3.75 and above.
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E. Student Services
School Counseling
Mission Statement: To provide a comprehensive, developmental counseling program addressing the
academic, career, and personal/social development of all students. With a strong emphasis on
relationships, counselors make it a high priority to know their individual students. School counselors are
professional school advocates who provide support to maximize student potential and academic
achievement while preparing students with the knowledge and skills to contribute at their highest level
as productive members of society.
Students interested in talking to their counselor should sign up in the counseling office before school or
during a break time to arrange for an appointment.
Guidance Office Secretary Terri Christenson 351-6908
Students with last name A-G Ms. Bjornberg 351-6931
Students with last name H-N Ms. Grundman 351-6961
Students with last name O-Z Ms. Otto 351-6907
Health Services
The services of the Health Care Specialist and the Licensed School Nurse are available to all students
with health concerns or problems. The health office is open from 7:45 a.m. to 2:45 p.m. To obtain
services through the health office, which is located in the main office, the following rules must be
followed:
♦ All students must have a pass from the classroom teacher, except in emergency situations.
♦ Students who are not feeling well may rest in the health office for a short period of time (20 minutes).
♦ Students who need to go home because of illness must check out through the health office.
Medication
Minnesota state law sets standards for the dispensing of medications within schools. Prescription and
non-prescription medication require a physician’s order. This includes cold and allergy medication,
inhalers, and antacids. The only exception is as follows:
Minnesota law (121A.222) provides for secondary students (grades 7-12) to self-carry and selfadminister
non-prescription (over the counter) pain relieving medication such as acetaminophen,
ibuprofen and naproxen IF:
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• The parent/guardian provides a written request with name of student and medication.
• The medication is brought in its original container and used in a manner consistent with the label.
• The medication does not contain ephedrine or pseudoephedrine..
The district may revoke a student’s privilege to possess medication if the district determines the student
is abusing the privilege.
All non-prescription medication must come to school in the original container labeled with medication
name, strength, and expiration date.
Any prescription medication to be dispensed at school must come to school in the original pharmacy
container, labeled with student’s name, medication name, dosage, strength, any special instructions for
administration, physician’s name, and expiration date. In addition, the Nurse must have a written order
from a physician including the following:
♦ Student’s name
♦ Name of medication
♦ Diagnosis and reason the medication is needed during school hours
♦ Time of administration
♦ Dosage and route of administration
♦ Possible side effects
♦ Stop date for medication
♦ Physician’s signature
♦ Parent’s signature
Albuterol inhalers and epi-pens may be carried by the student only if the physician’s order specifically
states that the student may self-carry and self-administer.
Screening
Vision, hearing, and scoliosis screening are available upon request by a parent or teacher. Seventh
graders who did not have vision screening done at their seventh grade physical will be screened in
seventh grade.
Immunization Requirements
Minnesota Law (121A.15) requires any child entering a Minnesota public school to submit a statement
that the child has received adequate immunizations against measles, mumps, rubella, diphtheria,
tetanus, polio, chicken pox, and hepatitis B. All records must include the day, month, and year for each
immunization.
If a student is unable to receive an immunization because of medical reasons, a signed statement from
a physician must be submitted to the school.
A parent/guardian may decide not to have their child immunized due to conscientiously held beliefs. If
so, a notarized statement must be submitted to the school.
Health Conditions
It is the responsibility of the parent/guardian to notify the school’s health office staff—and as appropriate
teachers, cafeteria, transportation, coaches, and staff of after school activities—if a student has any
medical condition that may impact the health or safety of their child or any other child during the school
day or in school sponsored activities. If there is a health condition that the parent/guardian wishes to
17

emain confidential, this should be discussed with the Licensed School Nurse and will be kept
confidential.
Health Records and Emergency Cards
State law requires that schools maintain a health record for every student. It is also essential that the
parent/guardian provide an emergency information card for their child that includes emergency contact
phone numbers, as well as any special health conditions or medications of which emergency care
providers would need to be aware. The information on this card is used to notify parents/guardians in
the event of illness or injury. It is essential that emergency cards be kept up-to-date with current
phone numbers.
Illness / Injury at School
When a student becomes ill or injured at school, they are evaluated by health office staff. The
parent/guardian or designated emergency contact will be notified if needed. It is essential that the
school have current contact information on file in the office. If emergency care is needed, 911 will
be called.
When should I keep my child home?
A student should stay home if he/she has:
♦ Fever of 100 F within the last 24 hours, without the use of fever reducing medication
♦ Diarrhea or vomiting within the last 24 hours
♦ Uncontrolled cough
♦ Mucus/sputum that is green or yellow and cannot be contained
♦ Strep (may return to school 24 hours after start of antibiotic)
♦ Chicken pox (may return when pox are crusted over)
♦ An open wound that cannot be covered
Please call the health office if you have any questions.
To help protect our students and staff, please inform the health office if your child has been diagnosed
by a physician with any highly contagious disease. The information will be kept confidential.
Contagious diseases include strep, chicken pox or shingles, fifth’s disease, influenza, pertussis
(whooping cough), impetigo, and many more.
Lost and Found
Lost and found is maintained in the main office. If a student has lost an item they may claim the
property in the office with proper identification.
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F. School Policies
Backpacks
Students are allowed to bring backpacks to and from school to transport books and supplies. However,
students are not allowed to use backpacks during the course of the school day. If there is a special
need to carry a backpack to classes, a parent should explain the circumstance in writing and present it
to the student’s counselor or special education teacher.
Bicycles
If you ride your bicycle to school, please lock it in the bicycle rack located on the south end of the
building. Please be careful of busses and cars.
Bullying
Students need a safe, civil environment to learn and attain high academic standards and to promote
healthy human relationships. Bullying, like other violent or disruptive behavior, is conduct that interferes
with students’ ability to learn and teachers’ ability to educate students in a safe environment. Such
behavior consists of intentional, negative actions that include, but are not limited to, exclusion, stalking,
shoving, hitting, beating, remarks about sexual orientation, spreading rumors, physical and verbal
harassment, or intimidation, racial or ethnic slurs, and remarks about body, mind, family language,
religion and socioeconomic status. Please reference District Handbook policy SR1.11 and/or Bullying
Incident Report form listed on district website under forms. Incident Report Form is available in the
office.
Bus Procedures
One of Stillwater Junior High’s priorities is to provide a safe and caring environment for our students
from the time they leave home in the morning until they arrive at home in the afternoon. One area that
we are especially concerned about is the period of time that students are transported to and from school
via the bus service. Safety is a primary concern and is a shared responsibility of students, parents,
school, bus contractors and bus drivers. Under the laws and rules for the operation of school busses in
the state of Minnesota, it is stated, “no materials, including: guns - loaded or unloaded; gasoline cans,
empty or full; animals or any other dangerous or objectionable materials are transported in the school
bus when students are being transported.” We want and need the bus experience to be a safe and
pleasant experience for everyone. Behavior that is disruptive or may cause injury to others cannot
and will not be tolerated. Bus transportation is a privilege granted to students. It is not
mandatory that it be provided. The principal / assistant principal has discretion in dealing with
bus behavior incidents depending on each individual circumstance.
Cell Phones/Electronic Devices
Students are expected to silence all electronic devices while in any classroom setting, unless directed
by a staff member. Electronic devices may cause disruptions to the learning environment. If electronic
devices are brought into the classroom, and used for non-school business, school personnel may
confiscate these devices. The following procedures will be used regarding confiscation of electronic
devices in the classroom during school hours:
1 st offense – School personnel will take the device until the end of the hour.
2 nd offense – School personnel will keep the device until the end of the day.
3 rd offense – School personnel will confiscate the device and turn it in to Administration
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4 th offense – Parents / Guardians will be notified and asked to come in and pick up the item and meet
with Administration. Students will NOT be allowed to obtain the device until a meeting has occurred.
Closed Campus
Stillwater Junior High has a closed campus. Students are not permitted to leave the building or school
grounds once they have arrived at school or during school hours unless they have permission from
school personnel.
Costumes / Halloween
We ask students to refrain from dressing in costumes during Halloween. Students who choose to wear
a costume must have a costume that is in good taste, does not display acts of violence, and is not
offensive to gender, religion or race. Student attire that is disruptive to the learning process, is a danger
to student health and safety, or interferes in the learning process will not be tolerated. Students will not
be allowed to use colored hair spray in the building or face paint/face masks. The no hat policy
remains in effect.
Dress Code
The responsibility for a student’s appearance rests with the student and his/her parent or guardian.
Clothing and grooming styles that create a distraction to the learning environment, constitutes a safety
hazard, or attracts undue attention to the individual are not acceptable. Students will be sent home to
change clothes or told to cover up the inappropriate piece of clothing.
The following dress code expectations will be enforced:
1. Students will wear shoes at all times. (Flip flops are acceptable but not desirable.)
2. Hats, hoods, bandannas, etc. are not to be worn during the academic day.
3. Clothing, that displays negative or offensive symbols, words, or pictures are prohibited.
4. Tube-tops are prohibited (no backless or strapless tops).
5. Clothing must cover shoulders, back, chest, buttocks, midriffs and undergarments.
6. It is recommended that students wear shirts with sleeve and shorts/skirts that are appropriate length.
School District #834 Student Attire Policy (SR 1.20 Discipline) reads: “Attire, lack of attire, or personal
grooming which creates a danger to health or safety or a disruption to the education process, including,
but not limited to, bearing a lewd, vulgar, or obscene message, promoting products or activities that are
illegal for use by minors, or displaying objectionable emblems, signs, words, objects or pictures
communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group or
which connotes gang membership.”
While having guidelines is helpful to define expectations, what we are really asking students to do, is
use common sense and good judgment. In return, school staff are committed to being discrete,
reasonable and sensitive when discussing potential violations of our dress code. Before coming to
school, we encourage students to ask themselves the following questions:
1. Is what I’m wearing respectful to myself, others and school personnel?
2. Will my attire allow me to participate in all classes in a safe manner?
If the answer is “no” or “I am unsure” we ask student to find attire they can be certain is appropriate.
Consequences: Student conference; parent notification. This policy will be the basis for determining
appropriate dress.
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Detention
Consequence for Inappropriate Behavior: Used as a disciplinary intervention by administration. (See
Code of Conduct at end of handbook.)
Classroom Detention: Teachers, on occasion, will issue a detention for a variety of issues.
Drug Dogs (Washington County)
To keep drugs out of school the administration periodically brings the Washington County Narcotics Unit
and their drug dogs into school for random locker, hallways, and locker room checks. Students found
with drugs or drug paraphernalia will be prosecuted to the fullest extent of the law.
Field Trips
Teachers as a means to promote excitement, reward positive behavior, and create a learning
opportunity outside of the classroom setting often will schedule field trips for their students. Students
who have displayed inappropriate behavior which has resulted in numerous disciplinary referrals,
YCAPP referral or suspension may be excluded from the end-of-the-year field trip.
Forgotton Items
The main office is not responsible for items left for students to pick up during the day,
Food and Beverages
Food and beverages are not allowed in the classrooms or hallways. Juice and pop bottles must be
sealed when students leave the cafeteria. Open juice or pop bottles in hallways or classrooms will be
confiscated. With permission from the teacher, students are allowed to have a bottle of water in the
classroom. Parents bringing lunches for their student, need to be in time for the student to eat during
their designated lunch time. No student is allowed to purchase lunch from outside vendors (Jimmy
Johns, Domino Pizza, etc.) per Minnesota State law.
Fragrances
Some fragrances and scents may cause students and/or staff to experience asthma or allergic
reactions, headaches, and other symptoms. Please use personal products with low odor or fragrancefree.
Hall Passes
Students are required to have a hall pass at all times when they are moving about the building during
class time. Passes will be valid as long as the student is traveling in the most direct route to the
designation listed on the pass. Students abusing this system will lose hall privileges for a period of time
determined by the teacher. It is recommended students use the passes available in the back of their
student planner. If student has not purchased a planner, the office has available a Hallway Passport
sheet which can be placed in the student’s notebook.
Harassment - Harassment - sexual, physical, verbal, racial, hazing, violence.
The result of any of the listed forms of harassment will be dealt with aggressively following the
guidelines established by the Stillwater School District ISD 834 Policy SR1.10. Sanctions may include
but not limited to warnings, detentions, suspensions, police involvement, or expulsion.
What is sexual harassment?
According to the Stillwater School District ISD 834 Policy SR 1.10, sexual harassment may include:
• Unwelcome verbal harassment or abuse;
• Unwelcome pressure for sexual activity;
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• Unwelcome, sexually motivated or inappropriate patting, pinching or physical contact; other than
necessary restraint of pupil(s) by teachers, administrators, or other school personnel to avoid
physical harm to persons or property;
• Unwelcome sexual behavior or words, including demands for sexual favors, accompanied by
implied or overt promises of preferential treatment with regard to an individual’s employment or
education status;
• Unwelcome behavior or words directed at an individual because of gender.
If a student feels they are being harassed, they should report the incident to their
guidance counselor, teacher or principal and/or fill out Bullying Incident Report
form on district website.
Internet Policy
Stillwater School District 834 expects staff to provide thoughtful student use of the Internet throughout
the curriculum and to provide students with guidance and instruction in its use. It is impossible to assure
that staff can continually monitor each learner; therefore, it is important to emphasize the need for each
student’s cooperation to act responsibly. With Internet access, users join a community of millions of
people who share a world of information resources. Since this community is not ruled by laws in the
traditional sense, students are expected to abide by the following District Acceptable Use Rules and
Guidelines:
1. District-provided Internet access will be limited to educational purposes consistent with the
educational mission of the District.
2. Students will be courteous and respectful in their messages to others, using appropriate
language.
3. For their safety, students will not send personal information about self or others, including but
not limited to, home or school address, phone or credit card numbers or other personally
identifiable information over the Internet.
4. Students will respect legal protection provided by copyright laws, software licensing and
trademarks.
5. Students will respect the privacy of others and will not seek out, obtain copies of modify files,
data or passwords belonging to others without permission.
6. Students must be aware that they must expect only limited privacy in the contents of personal
files on the District system. By authorizing use of the District system, the District does not
relinquish control over materials on the system or contained in files on the system. Routine
maintenance and monitoring of the District system may lead to a discovery that a user has
violated District policy or rules, or the law. Students must be aware that the District retains the
right at any time to investigate or review the contents of any storage and e-mail files. An
individual investigation or search will be conducted if school authorities have a reasonable
suspicion that the search will uncover a violation of law or District policy or rules.
7. Parents have the right at any time to investigate or review the contents of their child’s files and
e-mail files. Parents have the right to request the termination of their child’s individual account
at any time.
8. To avoid unwanted financial obligations, parents and student must be aware that it is possible
to purchase goods and services via the Internet.
9. Users will not use the District system to access, review, upload, download, store, print, post,
receive, transmit or distribute:
a. pornographic, obscene or sexually explicit material or other visual depictions that are
harmful to minors;
22

. obscene, abusive, profane, lewd, vulgar, rude inflammatory, threatening; disrespectful,
or sexually explicit language;
c. materials that use language or images that advocate violence or discrimination toward
other people (hate literature) or that may constitute harassment or discrimination.
(School Policy R 4.3)
Latex Balloons
Latex balloons are not allowed on school grounds due to the serious effects of latex allergies.
Lockers
Lockers are the school’s property and are loaned to the student for the school year. Each student will be
assigned a locker to store books, coats, personal items and school supplies. Students are not allowed
to share lockers with other students. Valuables should not be stored in your locker and your locker
should remain locked at all times. For security reasons, please do not share your locker combination
with other students. The administration reserves the right to inspect lockers periodically and to
confiscate any or all contraband materials in the locker.
Lunch Payment Procedures
The school lunch program is a vital part of the health program of Stillwater Junior High. To encourage
good nutrition, a well-balanced lunch is offered at a reasonable price - Breakfast - $1.40, Lunch - $2.60
(Prices are subject to change). All lunches are purchased through the use of student pin numbers and
student lunch accounts. There is no money exchanged with the cooks at the student’s lunchtime.
Students who wish to purchase a lunch should:
1. Bring an envelope from home;
2. Put their name, grade, pin number and the amount of money to be deposited on the envelope;
3. Place the sealed envelope in the slot in the blue door outside of the media center or in the slot in the
cafeteria door by 9:00 a.m. in the morning. OR …
Internet Lunch Accounts
An easy method to pay your child’s meal account is NOW AVAILABLE! You will now be able to make
payments to your child’s meal account via the internet. Payments can be made by going to
www.PayPams.com and setting up your account.
You will need to have your credit card information, and your child’s pin number or student ID (email us
at: foodservice@stillwater.k12.mn.us if you need assistance.)
A nominal convenience fee will be displayed before you process payments.
Choose Visa, MasterCard, Discover, electronic check or debit card.
Other features available at no charge include:
1. Schedule automatic payments based on meal account balance
2. Access account balance and account history online
3. Receive e-mail notification on balance status
4. Receive e-mail confirmation for online payments
5. Register multiple students under one account
Please go to www.stillwater.k12.mn.us and click on Finance and Operations - Food Services for more
details.
Lunch Menus are posted on www.sjhs.k12.mn.us and click on Lunch Info and Menu on right-hand side.
23

Lunchroom Expectations
Students are expected to:
1. Arrive to lunch at the scheduled time.
2. Be respectful of others by refraining from such disruptive behaviors as: budging in line, throwing
food, leaving a mess on or around the table, running around, etc.
3. Speak in a conversational voice. No yelling or screaming.
4. Clean up after yourself- pick up all trash (on table and on the floor) and wipe down the table.
5. Recycle what you can- food, plastic bottles, and cans.
6. Ask a supervisor if you need to use the bathroom or get a drink of water.
7. Follow the directives from the lunchroom supervisors.
8. Wait for your table to be dismissed.
First Offense: The student will sit at the isolation table for a period of time determined by the
supervisor.
Second Offense: The student will clean up the cafeteria and be assigned to the isolation table for a
period of time determined by the supervisor. Parents will be notified.
Third Offense: Possible removal from the cafeteria for a period of time. The third offense, dependent
on the circumstances, could result in a suspension from school.
While this is the typical progression, the principal has discretion in applying more serious
consequences.
Messages to Students
With over 1,200 students at SJHS, only emergency messages from the parent/guardian will be
taken. Students will not be called out of class except for emergency situations. Office personal will
attempt to verify the degree of emergency before contacting the student.
Physical Education
Students are required to wear the appropriate clothing and athletic gear for physical education classes.
Shorts and T-shirt are available for purchase. Typical clothing for PE classes depends on the activity,
but usually includes:
• T-shirt, shorts, socks and tennis shoes for indoor activities.
• Sweatshirt, sweat pants, shirt, shorts, socks, and tennis shoes for outdoor activities.
• Swimsuit for swimming activities.
• Lock for gym locker
Students are required to participate in the activities unless a written note from a parent or guardian is
presented to the school nurse (1-3 days). A physician’s note or administrative approval is required if a
student is to be excused from physical activities for more than 3 days.
Physical Education Excuses
If a student needs to be excused from physical education, a note from a parent should be brought
directly to the PE teacher. If a student needs to be excused from PE for a period of time longer than 3
days, a doctor’s note must be presented to the Health Office for class absence or modifications.
*Because physical education is a participation class, students who fail to bring the appropriate
clothing, such as swimsuits, or choose not to participate in PE activities will have a lowered
grade and parents or guardian will be notified.
24

Police Involvement
On occasion it is necessary that a police officer needs to talk to students about a situation that has taken
place in or out of school. It is Stillwater Junior High’s Policy:
1. To encourage the police department to talk to students and parents outside of the school
environment so student classroom time is not lost.
2. When a situation occurs at school requiring the involvement of the police all reasonable attempts will
be made to notify a parent prior to the meeting.
Prohibited Articles not to be used in School and will be taken away if students are found using /
possessing them in a non-educational manner. If items are needed for before / after school use, check
them in the office for safe keeping.
Toys
Skateboards (pocket or real)
Laser pointers (against state law)
Playing cards
Hacky Sacks
Squirt Guns
Roller blades / roller shoes / roller skates / scooters
Cameras
Pagers
Electronic devices (radios, walkman, tape players, cell
phones, CD players, MP3, iPods, etc…)
According to the District Weapon Policy, the definition of a “weapon” is as follows and are NOT to be on
school grounds at any time:
1. A “weapon” means any object, device or instrument designed as a weapon or through its use
is capable of threatening or producing bodily harm or which may be used to inflict self-injury
including, but not limited to, any firearm, whether loaded or unloaded; air guns; pellet guns;
BB guns; all knives; blades; clubs; metal knuckles; nun chucks; throwing stars; explosives;
fireworks; incendiary devices; mace and other propellants; stunguns; ammunition; poisons;
chains; arrows; incapacitation and audio alert devices; and objects that have been modified to
serve as a weapon.
2. Devices or instruments having the appearance of a weapon including, but not limited to,
weapons listed above which are broken or non-functional, look-alike guns; toy guns; and any
object that is a facsimile of a real weapon.
3. Lasers or laser pointers, belts, combs, pencils, files, scissors, etc. shall be considered
weapons if they are used to inflict bodily harm and/or intimidate and such use will be treated
as the possession and use of a weapon. (School Weapon Policy SR1.19)
Squirt Guns – During warm weather, some students take it upon themselves to bring squirt guns to
school. While we may have once considered this a fairly innocent, though disruptive toy, we must again
ask your help to keep squirt guns out of the school building and off school grounds. It’s a matter of
safety. Unfortunately, it has become very difficult to distinguish between these play things and real
weapons.
It is for this reason that any student who brings a squirt gun to school will be dealt with
seriously and disciplinary action will be taken.
25

Public Displays of Affection
Students are expected to refrain from intimate behavior including kissing, embracing, intimate touching,
and other inappropriate contact in the halls, classrooms, or school grounds. Staff will correct students if
behavior is not acceptable.
Telephones
Office / classroom telephones are for school business use only. They are not to be used by students for
personal calls. Students are not allowed to leave a class, including study halls, to use phones.
We ask parents / guardians for their help in clarifying / finalizing their “Plans for the Day,”
with child(ren), at home the night before OR in the morning, before students leave for school.
This pre-planning / finalization of plans at home would alleviate many of the last minute calls received in the
office (i.e. calls to remind students to take the bus home / reminding students
they will be picked up at 2:30 in the back of the building /“reminding” students …, etc.).
The calls and subsequent delivery of messages to classrooms disrupts the educational process.
We do understand there will always be those times of emergency, when parents / guardians will need
to call / leave a message.
We ask you to limit calls to emergency situations.
Thanks for your support & help.
Theft Reporting
A theft report should be filled out for any theft which may have occurred during the course of a school
day or activity. Specific information may be helpful in locating the missing property. Forms are located
in the main office.
Visitors
It is the policy of I.S.D. 834 Board of Education that partnerships between community, home and school
be encouraged. Parents and community members are welcomed into our schools provided the visits
are not disruptive to the learning environment and are conducted within the procedures and
requirements established by the school district. The following procedures (R 5.6.1) are designed to
provide a safe environment for students and staff and minimize disruptions to the education process:
• During the student day, all visitors must check in at the school office, show ID, and get a visitor’s
badge.
• To prevent disruption of daily classroom procedures and the potential for reduced learning time,
students from other schools are not allowed during the regular school day.
• Tours of the school may be scheduled before and after school or on days specifically designed by
the district or building administration. Parents of prospective students may arrange a tour during
the school day with the building principal, counselor, or administrative designee.
• Visitors on official business such as college and military recruiters are allowed in the school only
on designated days and times.
• Building principals will establish visitor procedures for special events occurring during the school
day in order the maintain safety and minimize disruptions of the learning process.
• Any exceptions to the above must have prior consent of the building principal.
26

G. Code of Conduct
On any regular school day there are 1100-1200 people on the campus of Stillwater Junior High,
including students, teachers, other staff and visiting members of the community. We all need to work
together to make this a safe, fun, productive school. Whether you are in the building, on a field trip, or
attending an extra curricular activity, you are representing Stillwater Junior High as well as yourself to
the community. You need to behave in a manner that will leave a good impression on people so that
they will continue to support the programs and activities that make this school special. For most of you
that simply means behaving as you do when you are around your parents, grandparents or others who
you respect. It means thinking before you act and treating others, as you would want to be treated if
your situations were reversed.
We believe that:
EACH STUDENT HAS THE RIGHT TO LEARN.
EACH TEACHER HAS THE RIGHT TO TEACH
EAGLE PRIDE: Core Values expected of all students:
Expect greatness by giving school your best effort.
Act in a respectful manner towards others.
Get involved in school activities.
Listen and follow directions.
Evaluate the situation before you make a choice.
Behavior that is unacceptable during school, on school grounds, in school vehicles or at school activities
as set out in the Standards of Conduct is subject to disciplinary action. A copy of the Standards of
Conduct specifying behavioral guidelines/consequences is located at the back of this handbook. It is the
responsibility of the student and parents to become familiar with its contents.
27

Media Center
Students who come to the library media center are expected to:
1. Be in the library to read, research, or study.
2. Leave backpacks, food, and drinks in their lockers.
3. Have a pass to come to the media center.
4. Get a pass from the library staff to leave the library for any reason other than returning to class.
5. Have a pass to use the Internet. The pass must be from the classroom teacher stating the topic to
be researched.
6. Check with the classroom teacher or the library staff before printing or copying.
Tennessen Warning
On occasions when incidents occur which call for an investigation by teachers, principals, or other
school personnel, you may be asked about an incident in which you may have been involved. Any
information, which you provide, will be used to decide how to deal with the situation. Although you do
not have to tell your side of the story, your doing so helps us be fair to all concerned. We appreciate
honesty. If you choose to give no information, we will act on what is available to us from other sources.
Information that you give may be shared with those who enforce the disciplinary policy or are
responsible for law enforcement and with those who are affected by the outcome.
28

H. Awards and Recognition
The Stillwater Junior High faculty and administration believe strongly in recognizing and rewarding
students who have displayed enthusiasm, initiative, achievement, creativity, positive attitude and a
strong sense of responsibility in the school environment. Some of the various types of awards and
recognitions are listed below:
Academic Excellence
Award
4.00 GPA Awards
Outstanding Academic
Achievement
Department Awards
Principal’s Award
Eagle Award
Awarded at the end of the year to 9 th graders who maintain a 3.75 or
higher GPA for three consecutive years.
Awarded at the end of the year to 7 th , 8 th , and 9 th graders who earned
a 4.00 GPA for the school year.
Awarded at the end of the year to 9 th grade students who have
excelled in a particular subject. Selected by teachers.
Awarded at the end of the year to one 9 th boy and one 9 th grade girl.
Selected by the faculty.
Awarded by each team of teachers at a morning breakfast to
students displaying outstanding achievement, initiative, and positive
attitude.
29

Stillwater Junior High
Code of Conduct
*Please view District #834 Handbook for complete Policy information
July 2010
Misbehaviors
**These behaviors may include, but not be limited to the
following**
Misbehavior during activities at school
(dances, concerts, etc..)
Assault, verbal, written or otherwise
expressed (threats/intimidation to hurt).
Against Students
Against School Personnel
Bomb Threat
1 st Offense
**May include any or all of the following
actions**
Parent notification
Sent home.
Parent notification.
Possible police.
YCAPP 2-3 days
Conference with parents,
counselor, principal, student and
possibly teacher.
Police notification.
YCAPP or 5-10 day suspension
and/or expulsion.
Parent conference. Police
notification.
Minimum of 10-day suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion.
2 nd Offense
**May include any or all of the following
actions**
Parent notification
Sent home.
Excluded from next school
activity
Parent notification.
Possible police.
YCAPP 2-3 days
Conference with parents,
counselor, principal, student and
possibly teacher.
Police notification.
5-10 day suspension and/or
expulsion.
Parent conference. Police
notification.
Suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion.
3 rd Offense
**May include any or all of the following
actions**
Parent notification.
Sent home.
Student is not allowed to attend
future dances or school activities.
Parent conference.
Police notified.
Out-of-school Suspension.
Discussion about special ed
testing.
Conference with parents,
counselor, principal, student and
possibly teacher. Discussion
about special ed testing.
Police notification.
5-10 day suspension and/or
expulsion.
Parent conference. Police
notification.
Discussion of movement toward
expulsion.

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Bus Problems
1 st Offense
**May include any or all of the following
actions**
Warning.
Fix-it plan.
Parent notification
2 nd Offense
**May include any or all of the following
actions**
Parent notification. Fix-it Plan or
Denial of bus privilege for 1-3
days.
3 rd Offense
**May include any or all of the following
actions**
Parent notification.
Denial of bus privilege for 3+
days
Cheating
Teacher’s discretion:
Recommended partial or total
loss of credit on the assignment.
Parent notification.
Notify Counselor.
Teacher’s discretion:
Recommended partial or total
loss of credit on the assignment.
Conference with student, parents,
and counselor.
Teacher’s discretion:
Recommended partial or total
loss of credit on the assignment.
Administrative conference with
student, parents,
Counselor, and principal.
Discussion about Educational
Testing.
Classroom Disruption
Student, teacher conference.
Fix-it plan.
Student, teacher conference.
Parent notification. Possible
removal from class up to 3 days.
Fix-it plan.
Student, teacher, counselor, and
parent conference. Possible
removal from class up to 3 days.
Discussion about a potential
referral to YCAPP.
Dress, Inappropriate
Teacher asks student to remove
the item, cover up the item or
turn the item inside out.
Teacher asks student to remove
the item, cover up the item or
turn the item inside out.
Parent Notification.
Student is asked to remove the
item, cover up the item or turn
the item inside out.
Parent, teacher, counselor
conference.
Dress, School District #834 Student Attire
Policy (SR 1.20 Discipline, p. 3)
Student conference
Parent notification.
Parent conference.
YCAPP- up to 3 days
Parent conference.
Police notification.
Suspension- up to 3 days
32

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Drug, Alcohol, possession, under the
influence, distribution or intention to
distribute.
1 st Offense
**May include any or all of the following
actions**
Parent conference.
Police notification.
3 days YCAPP.
2 nd Offense
**May include any or all of the following
actions**
Parent conference.
Police notification.
5-10-day suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion.
3 rd Offense
**May include any or all of the following
actions**
Parent conference.
Police notification.
10-day suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion
Fighting (Physical Altercation)
Against Students
Against School Personnel
Forgery
(example: writing fake notes to get excused
from school)
Sexual Harassment
(“Pantsing”, inappropriate touching or grabbing,
sexual remarks, jokes, gestures, displaying
sexual pictures or objects)
Harassment
(Remarks, actions. clothing which puts
down another student because of a
handicap, gender, race, religion, ethnic
background, or personal characteristics)
Parent conference.
YCAPP for 3 days.
Police involvement.
(Assault or disorderly conduct
charges may be filed).
Immediate police notification.
(Assault or disorderly conduct
charges). Parent notification.
Minimum 10-day suspension.
Recommendation for expulsion
or alternative school placement.
Student conference.
Parent notification.
Truancy documented.
Detention.
Student conference. Parent
notification. Possible 2-3 days at
YCAPP. Follow district
guidelines dealing with
harassment.
Student conference. Parent
notification. Follow district
guidelines dealing with
harassment. Possible YCAPP
Placement or suspension.
Parent conference.
YCAPP for 3 days.
Police involvement.
(Assault or disorderly conduct
charges filed).
Student conference.
Parent notification.
Truancy documented.
Detention.
Parent/student/administrative
conference. Follow district
guidelines and report procedures
for harassment. YCAPP 2-3
days/ suspension.
Student conference. Parent
notification. Follow district
guidelines dealing with
harassment. YCAPP 2-3 days or
suspension.
Parent conference.
Suspension 5-10 days.
Discussion of additional
suspension.
Police involvement.
(Assault or disorderly conduct
charges filed).
Referral for special ed testing.
Student conference.
Parent notification.
Truancy documented.
2-3 days at YCAPP.
Parent/student/administrative
conference. Follow district
guidelines and report procedures
for harassment. YCAPP 2-3
days/ suspension.
Student conference. Parent
notification. Follow district
guidelines dealing with
harassment. YCAPP 3 days or
suspension.
33

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Insubordination
(Willful defiance of school personnel. Not
following a directive from a school
personnel)
Laser Pointers
1 st Offense
**May include any or all of the following
actions**
Teacher/student/counselor
conference.
Fix-it Plan.
Possible 2-3 days at YCAPP.
Confiscation.
Parent notification.
2 nd Offense
**May include any or all of the following
actions**
Parent/student/administrative
conference.
YCAPP 3 days.
Confiscation.
Parent notification
Possible Police involvement.
3 rd Offense
**May include any or all of the following
actions**
Parent/student/administrative
conference.
Possible removal from class.
Special Education referral.
Suspension 1-5 days.
Confiscation.
Parent notification
YCAPP 2 days.
Lighting Incendiary Devices
(anything with a flame)
Nuisance Devices
Cell phones, pagers, electronic games,
MP3, iPods
Pornography
Confiscation.
Parent notification.
Possible police.
YCAPP 2-3 days.
Confiscation of the device.
Returned at the end of the day by
a staff member.
Parent notification.
Confiscation.
YCAPP 2-3 days.
Confiscation.
Parent notification.
Police involvement.
YCAPP 3 days.
Confiscation of the device.
Returned at the end of the day by
an administrator.
Repeat offenders will be dealt
with on an individual basis.
Parent conference.
YCAPP 3 days.
Confiscation.
Parent notification.
Police involvement.
Suspension 1-5 days.
Confiscation of the device.
Parent/guardian will be asked to
pick up item and meet with an
administrator.
Repeat offenders will be dealt
with on an individual basis.
Parent conference.
Suspension 1-5 days.
Profanity/Obscenities
Against Students
Against School Personnel
Warning.
YCAPP 2-3 days
Parent notification
Possible involvement of police
liaison.
Student conference
Mediation.
Parent notification.
YCAPP 3 days.
Parent conference.
Discussion about special ed
testing.
YCAPP 2 days
Parent conference.
Suspension 3-5 days. Discussion
of additional days of suspension.
Referral to special education.
Gambling
Student conference.
Parent notification.
Counselor
Student conference.
Parent notification.
Counselor
Student conference.
Parent notification.
Counselor
34

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Technology Misuse
(Internet, E-mail, etc.)
Theft
(Includes taking food or items from cafeteria
without paying. Also includes taking items
from another student or teacher.)
Throwing Food in Cafeteria
Tobacco, possession or use
1 st Offense
**May include any or all of the following
actions**
Student conference.
Parent notification. Removal of
Internet privilege for 5 days.
Parent notification. Police
notification. Restitution.
YCAPP 3 days or suspension
depending on the situation.
Separate seating assignment.
Cleaning tables for 2 days.
Parent notification
Student conference
Parent notification
Confiscation.
Police notification.
Student fined money.
YCAPP 2 days.
Truancy (Unexcused Absences) Absences #1 and #2.
Parent notification.
Counselor/student conference.
Detention.
Vandalism
(Damage to school property or another
student’s or teacher’s property)
Weapon, Possession
(Any object designed as a weapon,
replica, air gun, or through its use is
capable of threatening or producing bodily
harm or be used to inflict self-injury).
Parent notification. Police
notification. Restitution.
YCAPP 2-3 days
Police notification. Parent
notification.
5-10 day suspension.
Possibility of expulsion.
2 nd Offense
**May include any or all of the following
actions**
Situation will be dealt with on an
individual basis.
Parent notification. Police
notification. Restitution.
YCAPP 3 days or suspension
depending on the circumstances.
Separate seating assignment.
Cleaning tables for 5days.
Parent notification
Student conference
Parent notification
Confiscation.
Police notified.
Student fined money.
YCAPP 3 days.
Absence #3
YCAPP 1 day
Student and parent participate in
the Truancy Diversion class
through YSB, and an
informational meeting with
Washington County
Parent notification. Police
notification. Restitution.
YCAPP 3 days or suspension.
3 rd Offense
**May include any or all of the following
actions**
Situation will be dealt with on an
individual basis.
Parent notification. Police
notification. Restitution.
Suspension 5-10 days.
Excluded from lunchroom for 5
days.
Parent notification
Student conference
Parent notification
Confiscation.
Police notified.
Student fined money.
Suspension 1-5 days.
Absence #5
YCAPP 2 days
Absence #7
Truancy petition filed with
Washington County
Truancy officer/parent/student
conference.
Parent notification. Police
notification. Restitution.
1-5 day suspension
*While this is the typical progression, administrators have discretion in applying more serious consequences based on the
level and serious nature of the disruption and/or unsafe behavior.
35

Nurse
Christensen
Stillwater Jr. High Map
Merkle
Formanek
Kitchen
Exit
Exit
Ochocki
Office
Phernetton
Music
W182 W181 W180 W179
E119 E121 E123 E125 E131 E133 E135
Exit
E137
E139
Custodians
Cafeteria
W186
Main
Gym
stairs to locker
Choir
W178
Band
W187
Media Center
ICS
Eagle Circle
E120
Kazek E161
E161
E122
N. Computer Lab
E163A
S. Computer Lab
E163B
E159
E124
/ 126
E127
Faculty
E157
Boomsite Blvd.
E130
E129
E132 E134
See Courtyard Below
E141
E141
E151
Sunset Blvd.
E138
E142
E145
E147
Ind. Tech
W187
Exit
W188
W189
Locker Rooms
Lower Level
Orchestra
W190
Exit
Picasso Alley
S102
S103
S104
E162 Lockers 512-E545 E160
Exit
E158
Exit
E154
E152
E150
E146
E148
Meyer
E146
S115
A301
A302
Overchuk S105
S105
Kellen
S106
S106
S114
S113
Auditorium
S107
S108
S112
S111
S110
S109
36
Exit
Exit

Stillwater Junior High School
Grading and Reporting Policy
Purpose: Stillwater Junior High School’s grading and reporting policy will provide a framework for teachers to accurately
report academic achievement to students and their families.
Rationale: Stillwater Junior High School’s grading framework is designed to facilitate and foster communication between
home and school in order to help all students reach their full academic potential. Therefore, our grading methods will:
● Reflect academic achievement rather than behavior.
● Be fair and evidence based.
● Be aligned with district and state standards.
● Be developmentally appropriate.
● Support the success of our growing learners.
● Encourage growth through continuous feedback on Skyward.
● Identify elements that are consistent throughout the school, grade levels, and/or departments.
Grading Parameters:
1. The primary purpose of grading is to communicate the academic achievement status of students to the students,
their families, employers, and post-secondary institutions. Additional purposes for grading include:
a. Providing information that students can use for self-evaluation.
b. Providing information that teachers can use to modify planning and instruction.
2. Teachers of the same grade level (course) will apply the grading parameters in the same manner.
3. Course grades will reflect the level of the student’s academic achievement. While non-academic factors may be
highly valued and often contribute to the student’s academic achievement, they will be reported separately from an
achievement grade. Relying upon these factors, if merged with achievement evidence, can mask important learning
problems and contribute to miscommunication about the student’s knowledge. The following are examples on nonacademic:
a. Behavior (i.e. attendance, attitude, punctuality, certain class participation, effort)
b. Homework based solely on completion
c. Other evidence of student characteristics or habits
4. The semester grade for a course will be calculated based on a combination of summative and formative
assessments. The definitions provided in this policy are the best guide for determining if an assessment is Academic
Practice (formative) or Academic Achievement (summative).
a. The combinations of academic achievement and academic practice grades will be based on embedded
standards, course rigor, and/or grade level. The following calculations provide a framework for grades 7-9.
b. Summative assessment grades will count for a minimum of 80%.
c. Formative assessment grades will count for a maximum of 20%.
d. Individual departments will determine what assessments are included in the
Academic Practice and Academic Achievement categories.
e. Individual courses will use the same percentages for each category.
5. Student learning and academic achievement is an ongoing process. Formative and summative assessments are
fluid grades.
a. Formative assessments can be completed more than once to demonstrate learning. Teachers may have
deadlines that you will need to meet.
b. Summative assessments can be completed a second time. Teachers will have criteria and may have
deadlines that you will need to meet.

Retake/Revision: Students are encouraged to retake any formative assessment that has not been mastered. The student
can retake a formative assessment as many times as necessary to master the content, but the retake needs to be completed
before the summative assessment is given. Teachers will likely require additional practice work before allowing the student to
retake a formative assessment. Retakes are not the same assessment, but a different assessment that appraises the same
learning targets and concepts.
A summative assessment retake is a privilege provided to students who has demonstrated mastery of all homework and
formative assessments leading-up to a summative assessment. If the gradebook indicates this, the student will be permitted
one additional chance to retake a summative assessment. Teachers will likely require additional practice work before
allowing the student to retake the summative assessment. The student will need to initiate the retake process and have the
summative retake completed prior to the next summative assessment.
*There will be no retakes permitted on end of the semester or end of the year final exams*
6. In order to calculate grades, the following scale is used to assign grades. In turn, the letter symbols give a
description of the student’s academic achievement. Teachers will round to the nearest whole percent when a
student’s is between grades.
○ 93-100 A
○ 90-92 A- Exemplary (90-100% Mastery of Subject Goals)
○ 87-89 B+
○ 83-86 B Proficient/Thorough (80-90% Mastery of Subject Goals)
○ 80-82 B-
○ 77-79 C+
○ 73-76 C Acceptable (70-79% Mastery of Subject Goals)
○ 70-72 C-
○ 67-69 D+
○ 63-66 D Minimal (60-69% Mastery of Subject Goals
○ 60-62 D-
○ 00.0-59 F Unacceptable (less than 59% Mastery of Subject Goals)
Professional Judgment:
Educators are highly trained professionals who are not only experts in the content areas they teach but also in determining
each student’s level of understanding and achievement of course specific standards. It is the teacher’s job to use evidence
when assigning grades and while our school uses an 80/20 (80% summative, 20% formative) model to calculate a final
grade, teachers reserve the right to use their professional judgment to alter a student’s grade so long as there is clear
evidence.
Accountability:
● Principals shall be responsible for ensuring implementation Stillwater Junior High School’s beliefs, procedures and
practices of effective grading and reporting.
● Counselors shall be available for both academic and non-academic counseling, and will be available to assist
students, parents and teachers in the communication of academic progress. Counselors will recommend
intervention services as appropriate.
● Teachers shall be responsible for effectively implementing classroom assessments based on standards and for
applying the principles of effective grading and reporting practices using professional judgment. Teachers will
38

●
●
maintain a gradebook that is updated weekly. Teachers will post a weekly update in the Message Center (or
Calendar) on Skyward.
Parents are a vital link to successful home/school communication about student learning. Parents are strongly
encouraged to attend the Parent Information Night in the fall, check student progress on Skyward weekly, check the
Message Center (or Calendar) on Skyward weekly, schedule, and attend Parent/Teacher conferences. Parents
should contact the appropriate teacher when questions or concerns arise. (Add Skyward Help Link)
Students are responsible for their own learning. All students shall actively participate in understanding Stillwater
Junior High School’s grading and reporting system. Students are expected to use Skyward to check the Message
Center (or Calendar) on Skyward weekly, monitor their academic progress to identify their strengths and weaknesses
with a particular topic and, as a result, seek additional help. Students are responsible for contacting the appropriate
teacher when questions or concerns arise. Students may schedule an appointment with their counselor for academic
assistance.
Communication and Reporting:
● Schedule Pick-up - Students and parents pick-up student schedules in late August. At that time, students turn in
required forms, have student school pictures taken, sign up for co-curricular activities, practice locker combinations
and schedule walk-through.
● Parent Information Night - Parents attend students’ classes, meet teachers, and pick up course information handout.
● Parent/Teacher Conferences - Twice each year, parents are able to electronically schedule a short parent/teacher
conference to discuss student strengths and concerns. However, parents may conference with a teacher at any time
during the school year as needed.
● Skyward - Parents and students have access to Skyward with unique usernames and passwords. Skyward reports
on: calendar, student information, gradebook, message center, attendance, schedule, test scores (State and District
standardized tests), report cards, locker number and combination, email notification options, vaccination information,
parent conference sign-up, account information (email address changes).
● Teacher Websites – Additional information about the course assignments may be found on the teacher’s website
● Report Cards - Report cards may be accessed on Skyward. Paper copies will be mailed home at the end of the
school year, or per request.
● Other communication may include written or verbal descriptive feedback, phone calls, and emails. Parents may
initiate communication at any time, and are strongly encouraged to contact teachers with any questions or concerns.
Definitions:
Academic Dishonesty: Any act in which the student gives or uses information in a way that provides an inaccurate reflection
of learning and an unfair advantage. Students demonstrating academic dishonesty will be referred to counselors and or
administration and consequences in accordance to the discipline policy will result. Any student subject to academic
dishonesty will be given another opportunity to demonstrate their learning without academic penalty.
Accommodation: A change that does not alter the rigor of the standard. Examples include but are not limited to large print
materials, extended testing time, and small group administration.
Assessments: Multiple tools used to gather information about the student’s performance on the standards taught.
Curriculum: A written plan including standards, learning targets, essential questions, an assessment plan, instructional
resources and strategies, and time allocations for emphasis and pacing for the content to be taught.
Formative Assessments (Academic Practice): Work conducted when a student is still learning the material. It is an
assessment that is designed to provide direction for both students and teachers. Formative assessments help students
monitor their progress towards the mastery of learning targets, and they help teachers identify areas in which students need
additional practice. Examples of formative assessments may include worksheets, observations, rough drafts, quizzes, labs,
notebook checks, etc.
Letter Grade: A letter indicating a student’s mastery level of the learning targets and standards.
39

Grading Scale: A percentage based measure describing what each letter grade represents.
Homework: Relevant and important practice that can be completed during or outside of designated class time that supports
students in the learning process. The teacher will notify students if homework will be used as an assessment.
Instruction: A teacher-led process, which transforms well-planned curriculum into student learning.
Modification: A substantive change that alters the standard or the rigor of the standard.
Standard: Specific skills and concepts students are required learn in course specific area, during identified years in school.
Standards are developed at the state level and then interpreted and written into curriculum at the district level.
Learning Target: Student-friendly language used to describe a specific standard that will be learned.
Summative Assessment: A culminating assessment that measures the students’ understanding of a group of learning
targets and or essential learner outcomes. Summative assessments follow practice work (homework, formative assessments
and instruction). Typical courses have 6-8 summative assessments per semester.
Retake/Revision: Students are encouraged to retake any formative assessment that has not been mastered. The student
can retake a formative assessment as many times as necessary to master the content, but the retake needs to be completed
before the summative assessment is given. Teachers will likely require additional practice work before allowing the student to
retake a formative assessment. Retakes are not the same assessment, but a different assessment that appraises the same
learning targets and concepts.
A summative assessment retake is a privilege provided to students who have demonstrated mastery of all homework and
formative assessments leading-up to a summative assessment. If the gradebook indicates this, the student will be permitted
one additional chance to retake a summative assessment. Teachers will likely require additional practice work before
allowing the student to retake the summative assessment. The student will need to initiate the retake process and have the
summative retake completed prior to the next summative assessment.
*There will be no retakes permitted on end of the semester or end of the year final exams*
GPA: (Grade point average) The student’s numerical average for a given semester. It is computed by adding the total
number of the letter grades’ point values and dividing it by the number of courses for the semester.
Zero: Teachers will be cautious as to how they administer the use of the zero in their gradebook. Given this, it is the
teacher’s job to communicate how the zero or the equivalent to zero is used in his or her gradebook.
40

Stillwater Junior High School
Handbook Sign-Off Form
2013-2014
I have received the Stillwater Junior High School Handbook
and I understand it is my responsibility
to read and comprehend the contents of the handbook.
(Student Signature)
(Student Name – Please print)
_________________
(Student Grade)
_________________________
(Advisory
41

PURPOSE:
Stillwater Area High School
Athletics & Activities
ACTIVITIES OFFICE HANDBOOK‐REVIEW
The Activities Handbook is designed as a way for students, parents, coaches and administrative staff to
communicate policies and expectations in our high school co-curricular programs.
This handbook is designed to follow the school district’s vision on Bridge to Excellence and is meant to be
transparent to the community. Updates will be shared annually at a July school board work session.
HOW IT TIES INTO OUR BRIDGE TO EXCELLENCE:
By formalizing policies in areas such as attendance, grades, safety, exceptional athlete, communication, and
coaching evaluations, families will be introduced to a document that meets our students’ needs, supports their
emotional and physical well-being, encourages a more personalized pathway, and offers opportunities.
WHAT THE COMMUNITY WILL SEE:
This approach offers ninth graders more opportunities to be part of clubs at the high school.
The “exceptional athlete” policy clearly states what an exceptional athlete is considered in our community.
Sport programs are designed as 9-12 models (as opposed to the current 10-12 approach). This will better
fall in line with the other member schools in our conference.
A coaching evaluation system is put in place for the student/athlete, parents, coaches, and school
administration.
Definition of student-initiated and independent-provider clubs, along with a list of all clubs offered to our
students.
Social media expectations are addressed in a time when Facebook and Twitter are often used as vehicles
to communicate by students, booster groups, and coaches.
The registration process used at Stillwater Area High School for clubs and athletic teams is explained.
Safety concerns with bullying and hazing are clearly stated and follow both Stillwater Area Schools and
Minnesota State High School League policies.
A current list of clubs and athletic teams offered to our students. This list will be updated by August 1st of
the incoming school year.
CONCLUSION:
We consider our clubs and athletic teams extensions to the classroom. Personal learning, high levels of
engagement and opportunities take place on our fields, in the auditorium, and in the classroom. Our cocurricular
programs address the academic, social, and emotional needs of each student. The only difference is
our day does not end at 2:30 PM.
5701 Stillwater Boulevard, Stillwater, MN 55082
Ricky D. Michel, Director 651.351.8001 michelr@stillwater.k12.mn.us
Jacki Delahunt, Technical Support 651.351.8030 delahuntj@stillwater.k12.mn.us
http://www.stillwater.k12.mn.us/schools/high‐school/stillwater‐area‐high‐school/athletics

Student and Parent Activities Handbook – 2013‐2014
Stillwater Area High School – Activities Office
5701 Stillwater Boulevard, Stillwater, MN 55082
Ricky D. Michel, Director 651.351.8001 michelr@stillwater.k12.mn.us
Jacki Delahunt, Technical Support ‐ Athletics 651.351.8030 delahuntj@stillwater.k12.mn.us
Tess Radecke, Technical Support – Clubs & Fine Arts 651.351.8206 radecket@stillwater.k12.mn.us
http://www.stillwater.k12.mn.us/schools/high‐school/stillwater‐area‐high‐school/athletics

Greetings and Welcome to Stillwater Area High School!
Stillwater Area High School has a rich tradition of successful fine arts groups, athletic teams, and clubs,
especially over the past four decades. Stillwater Area High School is committed to developing quality young
people for life through its wide variety of co-curricular offerings. We pride ourselves on the fact that these
programs stress passion, commitment, character, toughness and intelligence.
Our teachers, coaches and advisors are outstanding leaders and role models. They take pride in offering
opportunities to our students. Challenges, mentoring, growth and participation are attributes these adults hope to
bring out in our students.
At Stillwater Area High School, we believe that participation in activities plays an important role in academic,
social, and emotional growth of students. There is no question that activities play a powerful role in shaping a
positive school culture. The Stillwater Pony has a unique identity, one that is respected around the state of
Minnesota and across the country. Our programs generate a tremendous pride among students, staff, parents,
and community.
A high quality activities program is essential to being a world-class high school. It gives our students
opportunities to develop and grow. We have high expectations for student success, and we expect respectful
interaction between all individuals involved in our programs.
The purpose of this handbook is to inform students, parents and community members about our philosophy,
expectations, policies, and the different programs that we offer. If there is ever a question or concern, please
don’t hesitate to contact the high school’s activities office. My office telephone number is 651-351-8001 and
the email address is michelr@stillwater.k12.mn.us.
As we embark on the 2013-2014 school year, we ask that fans, students and parents be humble in victory,
gracious in defeat, and represent Stillwater in the best way possible. Sportsmanship, character, and class are
attributes we want to be recognized by others around the SEC and state.
Best wishes to our Stillwater Area High School performers and become involved in our high school community.
GO PONIES!!
Ricky Michel
Activities Director
Stillwater Area High School
Class of 1981
Page 2 of 23

TABLE OF CONTENTS
Philosophy .................................................................................................................................................... 4
Junior High Sports Offered ........................................................................................................................... 6
High School Sports and Clubs Offered ......................................................................................................... 7
Sportsmanship .............................................................................................................................................. 8
Fan Deportment Policy ................................................................................................................................. 8
Student/Athlete Attendance Policy ............................................................................................................. 9
Student/Athlete Grade Expectations ........................................................................................................... 9
Social Media ................................................................................................................................................. 9
Hazing/Bullying ............................................................................................................................................. 9
Transportation to Events ……………………………………………………………………………………………………………………...10
Athletic Trainer ……………………………………………………………………………………………………………………………….......10
Communication Process ............................................................................................................................. 11
Registration Process ................................................................................................................................... 12
Fees for Sports and Clubs ........................................................................................................................... 13
Exceptional Athlete Policy .......................................................................................................................... 14
Independent Provider Club ................................................................................................................... 14‐15
Student Initiated Club ........................................................................................................................... 16‐17
Booster Organization ............................................................................................................................. 18‐19
Coaching Evaluation Outline ...................................................................................................................... 20
Coaching Evaluation Process ...................................................................................................................... 21
Coaches Evaluation Form ...................................................................................................................... 22‐23
Page 3 of 23

STATEMENT OF PHILOSOPHY
The purpose of interscholastic activities and clubs at Stillwater Area Schools is to provide all students with an opportunity
to participate in a well-developed, well-run program. It is believed that positive and educationally sound experiences are
available to those students who choose to become active in athletics, fine arts, and school clubs. These co-curricular
activities shall exist as an integral part of the total educational process, and as such should always be operated with the
well-being of the student in mind, and governed by educationally sound decisions.
The Stillwater Activities Department is a dynamic community asset. As the most visible and accessible representatives of
SAHS, our activities generate tremendous pride among students, staff, parents and community. Pony Activities are
innovative and grounded in fundamentals, featuring participants who are fierce and respectful competitors. We are
committed to developing a winning legacy with integrity.
The mission of Stillwater Area High School Activities is . . . “To passionately serve the Pony community with studentcentered
activities programming. We aim to support the strategic plans and initiatives of District 834, while maintaining
a clear focus on establishing an identity and tradition of excellence at SAHS.”
ACTIVITIES DEPARTMENT GOALS
The mission of Stillwater Area Schools is to empower all learners with the knowledge, skills, and attitudes for success.
Within that framework, the Stillwater Activities Department has an active commitment to meet the following goals:
1) To provide all student-athletes with positive experiences which promote the ideals of leadership, physical fitness,
competition, and the pursuit of excellence.
2) To protect the well being of student-athletes through policies and procedures concerned with safety, fitness, and injury
care.
3) To foster progress of student-athletes through the academic curriculum of the educational institution to which they
belong.
4) To empower all student-athletes with the knowledge, skills, and attitudes for success in academics, athletics, and life.
5) To produce first class, competitive teams.
EXPECTATIONS
Stillwater coaches are expected to continuously work to improve in the five domains identified in the evaluation process.
Academics will be the primary concern of all student-athletes and coaches. All members of the athletic program are
expected to demonstrate and promote good sportsmanship. Coaches are also expected to keep an open line of
communication to the Activities Office, school administration and staff, student-athletes, and parents.
Coaches will adhere to MSHSL, MSHSCA, SEC, District 834, and Stillwater Area High School rules, regulations, and
timelines. At minimum, the following indicators are key leadership qualities that our coaches will possess: ethical,
passionate, respectful, cooperative, trustworthy, knowledgeable, organized, honest, flexible, and caring.
Stillwater coaches and advisors meet high standards, including;
Passion: recognizable enthusiasm and dedication.
Holistic Success: winning performances in accordance with a values-based approach to academic, psychological,
social, and character development.
Commitment to Staff Development: a life-long learner invested in personal growth and continuous improvement in
best practices, and a mentor who serves the progressive needs of assistants.
Page 4 of 23

K‐12 Approach: willing and committed to the development of the K-12 program; develops, participates in, and is a
mentor for youth and community initiatives.
Comprehensive School‐Wide Support: recognizes the shared responsibility necessary to achieve school success, is a
great teammate in decision-making that promotes balance between academics, athletics, arts, and activities.
JUNIOR HIGH ATHLETICS PHILOSOPHY
The purpose of junior high athletics is to provide students an opportunity for participation in sports they are interested in
and make more of a connection with their school community.
Seventh and eighth grade sports should be based on all athletes getting an opportunity to play in contests, provided they
have been attending practices on a regular basis. Participation is key at this level and attempts at equal playing time will
be made by coaches.
Ninth grade teams that run out of the junior highs are considered the first year of a high school program and may not play
all athletes equally. We stress that all should get an opportunity to play in a contest, but playing time may not be equal.
This is the first year in a high school program. It is about skill building and individual development in a team setting.
Ninth grade is the first year in which participants may be cut from certain teams. This is likely to happen in volleyball and
boys and girls basketball. We invite those who are released from a team to sit down and discuss things with their coaches.
It is an opportunity for individuals to get feedback about skills.
HIGH SCHOOL ATHLETICS PHILOSOPHY
Stillwater Area High believes that students should get involved in co-curricular activities as much as possible and
promotes as many levels of competitive teams as possible.
Varsity Program: This is the best team that our community and school supports. It is highly competitive in nature and we
follow the MSHSL guidelines. Playing time is not equal. There may be times when athletes don’t get to compete in a
contest.
Junior Varsity: This team may consist of ninth graders, sophomores, juniors, and seniors. It is both developmental and
participatory in nature. Playing time may not be equal, but athletes will get an opportunity to perform in contests. Seniors
on JV teams will vary by sport and by coaching decisions.
B‐Squad: This level is composed primarily of tenth graders. There may be a few exceptions but the team is mainly a
developmental program. Playing time will not equal, but rather an attempt to have athletes participate in contests is given.
There are “cut” sports at the high school level: Boys and girls basketball, hockey, and lacrosse are the sports who deal
with cuts the most. Gymnastics, baseball, and softball have also had times when they have had to cut players. Please note
that we respect the coaches’ decisions when choosing their teams. It is the right of everyone who tries out to receive
feedback from the coaching staff about their tryout.
High School athletic programs allow for ninth graders to play any of the four levels offered in a program (9, B, JV, and
Varsity). Sophomores are allowed to compete at the B-squad, JV, and Varsity levels; juniors and seniors may compete at
the JV and Varsity levels.
Students who choose not to be involved in a more competitive athletic program also have a choice to become a participant
in our high school intramural program. The sports offered are bowling, dodgeball and a one-day touch football tournament
in the fall, basketball in the winter, and volleyball and golf in the spring.
Page 5 of 23

JUNIOR HIGH SCHOOL SPORTS
F A L L
Sport Grade Level Notes
Football 7, 8, 9
Volleyball 7, 8, 9 Ninth grade plays at SAHS
Boys Soccer 8, 9
Girls Soccer 8, 9
Boys Cross Country 7, 8 Ninth grade plays at SAHS
Girls Cross Country 7, 8 Ninth grade plays at SAHS
Girls Swimming 7, 8 Ninth grade plays at SAHS
Girls Tennis 7, 8 Ninth grade plays at SAHS
Note: 7 th and 8 th grade football will become a night program sponsored by the VAA beginning
in 2014-15.
W I N T E R
Sport Grade Level Notes
Boys Basketball 7, 8, 9 Ninth grade Practices at SAHS
Girls Basketball 7, 8, 9 Ninth grade Practices at SAHS
Wrestling 7, 8 Ninth grade Practices at SAHS
Boys Hockey 9 Ninth graders may compete for HS hockey program
Girls Hockey 9 Ninth graders may compete for HS hockey program
*Nordic Ski, Alpine Ski, Gymnastics, Boys Swimming & Diving are all 7‐12 programs
S P R I N G
Sport Grade Level Notes
Baseball 8, 9 Ninth grade Practices at SAHS
Softball 8, 9 Ninth grade Practices at SAHS
Boys Track 7, 8 Ninth graders part of SAHS program
Girls Track 7, 8 Ninth graders part of SAHS program
Boys Tennis 7, 8 Ninth graders part of SAHS program
Boys Lacrosse 9 Ninth graders may compete for SAHS Lacrosse
Girls Lacrosse 9 Ninth graders may compete for SAHS Lacrosse
*Softball numbers have been low for the past few years and we may want to combine 7 th and 8 th graders to
make up a team at each school, if needed. We may also pull up 8 th graders to play on the 9 th grade team.
*Synchronized Swimming is a 7‐12 program.
Page 6 of 23

HIGH SCHOOL ATHLETICS & ACTIVITIES
Athletic Teams
Adapted Soccer
Alpine Skiing
Baseball
Basketball
Cross Country Running
Danceline – Chevals
Golf
Gymnastics
Football
Hockey
Lacrosse
Nordic Skiing
Softball
Swimming & Diving
Synchronized Swimming
Tennis
Track & Field
Volleyball
Wrestling
MSHSL (Minnesota State High School League)
Non‐Athletic Teams
Debate ‐ School Sponsored
Speech ‐ School Sponsored
One Act Play ‐ School Sponsored
Robotics – 3M
Competitive Club Teams
Math League ‐ School Sponsored
Science Bowl ‐ 3M
Independent Providers
Archery
Equestrian
Karate
Bowling
Figure Skating
Trap Shooting
G‐Team – Snowboarding. This team has been inactive for
the past couple of years, but there is new interest from one
community member to have her son initiate the conversations
with the G‐Team Staff.
Mountain Biking Team
Supplemental Fine Arts Activities
Drama
Con Amici Orchestra
Belle Chanter/Select Women’s Choir
Sophomore Chamber Choir
Vagabonds
Jazz Band I
Jazz Band II
Service Organizations
Pep Band
Prom Committee
Super Fans
General Clubs
Art
Danceline – Fall
DECA
Drama
FFA
French
GSA – Gay –Straight Alliance
Homecoming
International Student Exchange
Kabekonian – Yearbook
National Honor Society
Physics
Pony Express –Newspaper
Psychology
Science Competition Team
Spanish
S.A.D.D.
Stylus – Student Literary Arts Magazine
Student Council
Student Initiated Clubs
Aeronautics
Amnesty
Anime
Archery
Green Team
Philosophy
Ping Pong
Page 7 of 23

SPORTSMANSHIP
Responsibilities of Sportsmanship: Expectations of Athletes
1) Follow the rules of the sport during the course of the game.
2) Accept the decision of the game officials without showing inappropriate emotion.
3) Unsportsmanlike gestures and language is unacceptable.
4) Public display of criticism in front of players and spectators is equally unacceptable.
5) Display at all times the qualities of sportsmanship.
6) Show respect for their opponents.
7) Respect the judgment of game officials.
8) Accept both victory and defeat with pride and compassion; be neither bitter or boastful.
Spectators are expected to:
Cooperate with event staff and game officials.
Respect the judgment of coaches and officials.
Unsportsmanlike gestures and language will not be tolerated.
Parents/Guardians are expected to:
Display the qualities of sportsmanship at all times.
Show respect for both coaches and game officials.
Show respect for the parents and fans of the other school.
Acts of Misconduct ‐ The following actions will not be tolerated:
Throwing objects onto the playing surface or in the stands
Behavior deemed dangerous or interfering with the rights of others to watch the game
Possessing, consuming, or being under the influence of chemicals
Use of obscene, profane, or abusive language
The use of artificial noisemakers
No entering the playing surface at any time!
FAN DEPORTMENT POLICY
Stillwater Area Schools expects fans to demonstrate good sportsmanship during athletic events. It is expected that all
spectators will treat athletic participants, coaches, officials, and representatives of competing schools with respect. In this
regard, we follow the Suburban East Conference’s sports initiative.
School administrators and event supervisors will monitor contests to ensure that negative behavior is not tolerated and that
a positive atmosphere exists for participants, officials, and spectators.
Should fans be observed acting inappropriately (berating athletes, coaches, officials or event staff), the following
procedure will be followed:
First Offense:
Second Offense:
Third Offense:
Streaking:
Supervisor/Administrator will informally speak to and explain the inappropriateness of the
behavior. The Supervisor/Administrator may remove the fan from contest if violation is blatant.
The individual will be ejected from the contest and will be told further problems will result in
suspension for the remainder of the school year.
Suspension from contests for the remainder of the year.
Will result in a ten day suspension from school and a suspension from all school events for the
remainder of the year. There may be possible criminal charges from local authorities as well.
Streaking is defined as: Appearing at a school event either unclothed or with minimal clothing.
Page 8 of 23

STUDENT/ATHLETE ATTENDANCE POLICY
It is considered a privilege to be a part of Stillwater Area High School athletics. We promote the student athlete by
supporting them on the field and in the classroom. Student athletes are expected to attend their classes – every day!
If a student is gone for a school day due to sickness or truancy, they will not be allowed to practice that day. Students who
have medical appointments must have a signature from the doctor’s office verifying information. Students who come in
late to school and miss the first and/or last hours of the day will not be allowed to practice or participate in games on that
day.
The goal of the attendance policy is to reinforce that we hold our student athletes to a high standard.
STUDENT/ATHLETE GRADE POLICY
There is an expectation of students who are participating in sports to be passing all of their classes during their season.
Students who are failing classes will not be allowed to participate in their sport. They will be allowed to participate when
they have brought their grade up to a passing level. Coaches are expected to periodically check on their athlete’s academic
progress. This will include bi-weekly checking of grades for their athletes or when contacted by teachers when concerns
arise.
We expect our student/athletes to attend class on a regular basis, turn in work regularly, and treat their teachers and
classmates with respect. If an athlete is struggling academically, in a class or classes, arrangements will be made for the
student after a meeting has taken place. This meeting will involve the student, coach and the student's guidance counselor.
BULLYING AND HAZING
Bullying and Hazing will not tolerated by Stillwater Area Public Schools. Students and staff involved with Stillwater Area
High School activities are prohibited from engaging in any type of bullying or hazing activity.
Bullying and hazing includes any actions or situation created intentionally, that produces mental or physical discomfort,
embarrassment, harassment, or ridicule. This includes any action that endangers the health or well-being of an individual
and is personally degrading.
If bullying and/or hazing has taken place we ask that you immediately notify the building principal, an assistant principal
or the activities director. Administrators will then inform the athlete of the next steps in completing Stillwater Area
Schools’ process dealing with bullying and hazing issues. We will follow school district policy as stated on the high
school web page. Go to the Stillwater Area High School web page and type in the word “bullying” in the information bar
in the upper right hand corner and click. This will navigate you to the information and form you will need.
SOCIAL MEDIA
The use of social media by student/athletes is common in today’s world. We caution student/athletes when they put things
“out there” on Facebook, Twitter and other social media venues. Know that the MSHSL Code of Conduct rules will apply
if social media is negative in any way. Athletes must realize that students, parents, and community members who witness
poor choices when it comes to the use of social media do not hesitate to bring this to the attention of coaches, principals
and the Activities Office. Parents should also realize that students have at times created “dummy accounts” outside of
their home pages.
Page 9 of 23

We strongly encourage students to be careful in what they place online. Remember, once something is out on Facebook or
Twitter, it is public!
TRANSPORTATION TO EVENTS
The safety of your child is our primary goal when transporting students to events, and we are committed to providing safe
transportation for all of our student/athletes and coaches.
Athletic team members will use the mode of transportation provided by the school unless special pre-arrangements are
made in writing and approved by the Activities Director or his designee.
Buses will leave at pre-designated times as determined by the head coach and the Activities Office.
All student/athletes are expected to conduct themselves as good examples of Stillwater Area Public Schools at all times -
student/athletes are in the eyes of the public both on and off the field or court.
Every athlete is strongly encouraged to return on the team bus. If the athlete must leave early or travel with their parent at
the conclusion of a contest, it is the student's obligation to pick up, fill out and return a signed note from the parents.
Player and parent will meet with the coach before alternate transportation has been approved.
Examples of approved alternate transportation situations are conflicts with school concerts that occur during the holiday
season and spring, family emergencies, and college visits.
ATHLETIC TRAINER
Stillwater Area high School has a certified trainer on staff to care for all athletic injuries sustained during School
Sponsored interscholastic activities. The trainer, who is on duty at all home events, will provide prevention, emergency
care, treatment, and rehabilitation of athletic injuries under the direction of Stillwater’s team physician or an individual’s
physician.
Things to remember:
All injuries are to be reported to the coach or the trainer immediately when they occur
If an athlete sees a physician, it is his/her responsibility to get a note with a diagnosis of the injury along
with any restrictions or therapy and present it to the trainer
Injured athletes are to report to the training room daily until instructed to do otherwise
Equipment borrowed from the training room is to be returned as soon as possible
No athletes will be in the training room unsupervised
Page 10 of 23

COMMUNICATION PROCESS
Conflict/Resolution Process:
In order to allow an expression of differences that occur in athletics, the following procedure has been developed for
establishing a line of communication between school, parent-guardian, students, and coaches. This procedure follows an
orderly process. We also believe this is a learning process for student-athletes in becoming an advocate for themselves.
No conflict will be addressed immediately following a game or practice. The game site, practice site, locker
room is not an appropriate place to resolve conflict. Most conflicts are better resolved with an appropriate
cooling down period.
If you seek to be heard, please call or arrange a meeting to take place the following workday.
First Step:
Player requests a meeting with the coach.
We ask the player choose an assistant coach they trust to be a second set of ears.
The athlete and the coach will discuss the situation, agree on what the conflict is and develop a plan for
resolution.
Second Step:
Player, parent-guardian, head coach and an assistant meet together.
We ask that both head coach and player review what has taken place with communication up to this point
(recap)
Player, head coach and parent-guardian will discuss the resolution plan and why it has not worked. Is there
another solution that all parties can agree to?
Third Step:
Player, Parent, Head Coach and Athletic (Activities) Director meet.
Participants will review how the disagreement got to this point
Participants will discuss resolution plans and outcomes up to this point.
Activities Director is there to mediate this discussion but will offer possible solutions as well
Participants will then look at alternate resolution
Activities Director will communicate with principal about situation
Fourth Step:
Player, Parent, Activities Director, and Principal meet.
Parent, player, coach and Activities Director will review the situation up to this point in time
Solutions given and tried will be shared
The principal will act as mediator in this situation
The principal will then propose a solution to the problem
The Activities Director will inform the director of secondary education about the matter
The Superintendent and/or school board members will be informed by the high school principal only in unusually difficult
situations where a perceived impasse exists. If people from the community approach either the Superintendent or a school
board member about co-curricular issues that deal with basic conflict/resolution matters, they will refer them to the
Activities Director.
Please note: When concerns are brought directly to the Superintendent or School Board Members, concerned parties will
be referred to the conflict/resolution process noted above, along with the activities director.
Page 11 of 23

REGISTRATION PROCESS
If a parent-guardian is signing up an athlete for a high School Sponsored sport, he/she will need to have the following
forms completed prior to registration:
1. A Copy of a Current Sports Qualifying Physical Examination Clearance Form
We keep physicals on file for three years. At that time we shred them and throw them away. Physicals are valid
three years from the date of the physical.
Note: If you are signing a junior high student for a high school sport, parents-guardians must bring a copy of the
physical to the activities office at the high school.
If the official document is not completed by a physician, the following statement must appear
2. A completed current MSHSL Eligibility Brochure ‐This must be done every school year.
You may download a copy of both documents by the following procedure:
1. Go to high school website at: www.stillwater.k12.mn.us
2. Click on Athletics (found in the left hand column of the page)
3. Click on registration information under the Suburban East Conference label.
4. Download both forms.
3. Participation Fees for the Sport
If the family is on the Free or Reduced Lunch Program we adjust the fee accordingly. When registering, please
bring a copy of the free or reduced approval form issued by the I.S.D. #834 Food Services Department.
REGISTER FOR FALL SPORTS: August 5 th –August 9 th 7:00 am – 3:30 pm/ August 11 th 3:00– 6:00 pm
REGISTER FOR WINTER SPORTS: Monday through Friday. October 21 st – November 1 st 7:00 am – 3:30 pm
REGISTER FOR SPRING SPORTS: Monday through Friday. March 3 rd –March 14 th 7:00 am – 3:30 pm
Page 12 of 23

2013‐2014 FEES
Athletics
Fall
Adapted Soccer ............................ $115
Girls tennis ................................... $165
Boys Soccer .................................. $180
Girls Soccer ................................... $180
Boys Cross Country ...................... $180
Girls Cross Country ....................... $180
Girls Swimming and Diving .......... $210
Volleyball ...................................... $210
Football ........................................ $210
Winter
Girls Alpine Skiing ........................ $195
Boys Alpine Skiing ....................... $195
Girls Nordic Skiing ........................ $195
Boys Nordic Skiing ........................ $195
Boys Swimming and Diving .......... $210
Wrestling ...................................... $210
Gymnastics ................................... $210
Boys Basketball ............................ $240
Girls Basketball ............................. $240
Boys Hockey ................................. $285
Girls Hockey .................................. $285
Ninth Grade
Volleyball ....................................... $180
Football ......................................... $180
Boys Soccer ................................... $150
Girls Soccer .................................... $150
Boys Basketball ............................. $180
Girls Basketball .............................. $180
Softball .......................................... $150
Baseball ......................................... $150
7 th Grade ............................. $75/sport
8 th Grade ......................... $110/sport
SAHS Club/Activity Fees
School Sponsored Club ................. $100
Fine Arts Activity ........................... $100
Independent Provider Fee .............. $50
Spring
Boys Tennis .................................. $165
Boys Golf ...................................... $180
Girls Golf ....................................... $180
Synchronized Swimming .............. $180
Boys Track .................................... $195
Girls Track ..................................... $195
Boys Lacrosse ................................ $195
Girls Lacrosse ................................ $195
Baseball ........................................ $210
Softball ......................................... $210
Note: Financial Aid is available to those who can not afford the fees. Families who are on free and reduced
lunch programs will have reduced fees. Youth Advantage is also an organization that helps families out when
there is a need. We want all students who are interested in participating in co‐curricular programs to be able
to have an opportunity. The Activities Office has never turned down a student who wants to become involved
in clubs or sports based on financial need.
Page 13 of 23

EXCEPTIONAL ATHLETE POLICY
Many of our sports are for athletes in grades 9-12; some are for athletes in grades 7-12. For sports that consist of 9th-12 th
graders, athletes in grades may tryout for an opportunity to participate on a team within that program. Ninth graders may
play 9 th grade, B, JV, or varsity levels. Sophomores may play B, JV, or Varsity levels. Juniors and seniors may participate
at either the JV or Varsity levels.
If the athlete is a seventh or eighth grader, they must demonstrate highly-developed skills and may compete at the varsity
level only. The only exception we have to this is that they may compete at a JV or B-squad level in order to field a team
based on low numbers.
Exceptional athlete candidates must contact the head coach of the program and the high school activities director if
interested in competing at the varsity level. A meeting to discuss this possibility will be set up between parent, athlete,
head coach, and activities director.
RULES AND PROCEDURES OF INDEPENDENT PROVIDER ACTIVITIES
This procedure exists to meet the demonstrated student interest in being a part of a school program in those areas in which
we are unable to provide for due to staffing, facility, budget, or some other limitation.
An Independent Provider is defined as an individual, group or organization that provides an opportunity for Stillwater
Area High School students to participate in an extra curricular program. The providers are not required to be licensed
educators. Independent Provider status to provide an authorized Stillwater Area High School extra curricular program is
approved on an annual basis by a committee consisting of Athletic Director, Principal and a third member to be
determined by the high school principal.
The Committee has established the following procedures for implementation of this program:
The committee will meet regularly in September and January of each year to consider proposals submitted by
Independent Providers.
Additional members may be invited to serve as expert consultants at these meetings where it is deemed necessary.
1. Organizations/individuals interested in applying for Independent Provider status should contact the Principal or
Athletic Director at Stillwater Area High School to receive an application packet.
2. The Independent Provider must submit the completed items within the packet to the Activities Director by
September 15 or December 1.
3. Included in this packet is a copy of MSHSL Athletic Eligibility. The purpose of this form is to assure that
students and parents/guardians understand the responsibilities that must be assumed when participating in an
extra curricular program conducted by an Independent Provider.
4. Approval as an Independent Provider for an extra curricular program will be granted on an annual basis.
Specific dates will be available from the Athletic Director. The Independent Provider status is in effect for one
calendar year or one season as the committee determines appropriate.
5. Upon approval of the organization/individual as an Independent Provider, the provider will be given an
Awards Report Form. Within five days of the completion of the program, the Independent Provider will
submit this form to the Athletic Department so that school awards may be prepared. Only pre-registered
students are eligible to receive a letter award.
Page 14 of 23

APPLICATION FOR AN INDEPENDENT PROVIDER
In order to receive consideration for implementation of Independent Provider Activities this application must be
completed and submitted to the SAHS Activities Director by September 15 or December 1.
Independent Provider Activity Name
Advisor(s) Name:
Contact Information – Address
Contact Information – Phone Number
Purpose Statement: In no more than 500 words, please submit an outline for the need of this activity, its function and potential
benefits to students who participate.
Program Schedule: Create a proposed program schedule of activities, including meeting times and dates for the entire school
year.
Proof of Insurance: Provide to the school district proof of adequate liability insurance for the safety of the student participants
naming Stillwater School District #834 as an additional insured party.
Criminal Background Checks: Provide to the school district written authorization for initiate criminal background checks on all
employees who will be working with students at the independent provider’s expense.
Lettering Criteria: Outline the criteria explaining how participants may earn a letter award.
a. Demonstrate how the criteria for public contests and/or performances will be met.
b. Demonstrate how the time requirement of at least 150 hours will be met.
c. Demonstrate how the criteria for the competition component will be met.
Approval for Independent Provider
The proposed offering is consistent with the district’s mission and with the communities’ values and standards.
The Independent Provider has provided proof of insurance.
The Independent Provider has provided proof of adequate worker’s compensation coverage.
The Independent Provider has provided written authorization for criminal background checks for all employees working
with students at the expense of the Independent Provider.
The Independent Provider has provided a complete schedule of activities for the program.
The Independent Provider has provided documentation to show that the criteria of content will have been met by the end
of the season.
This application is:
Approved (All criteria has been met.) NOT Approved.
Date of request _______________
______________________________
Principal
_____________________________
Activities Director
Page 15 of 23

Creation of Student Initiated Activities
STUDENT INITIATED CLUB RULES AND PROCEDURES
Student initiated activities are the least formal type of activity at SAHS. These activities are formed by students
who share an interest in pursuing learning opportunities that are not currently available in the school offerings
within the curriculum or as part of sponsored co-curricular programming. Advisor positions in these activities
are typically unpaid. However, in rare situations, student initiated activities may be eligible to receive funding
from sources other than the school district’s general fund during the first two years of existence to pay for the
salaries of the advisor(s). Such a funding agreement must be approved by the SAHS Principal. Salaries of the
advisors in such positions will be determined using the criteria in place within its co-curricular salary schedule.
Prior to the start of a semester, an application may be made to the SAHS Activities Director to create a student
initiated activity. The Activities Director will present all applications for groups seeking to become a Student
Initiated Activity to the Principal. The Principal and Activities Director will determine if all pertinent criteria
have been met and will decide to grant approval for the implementation of a new student initiated activity, or
not.
Page 16 of 23

STUDENT INITIATED ACTIVITY APPLICATION
Proposed Activity Name
Advisor(s) Name:
A staff member or qualified adult must agree to be the
unpaid advisor of the activity and to provide supervision of
the students while they are participating in meets and
related activities.
Contact Information – Address
Contact Information – Phone Number
Students Interested in becoming a member of this activity (Name, Grade):
Name Grade Name Grade Name Grade
The program may not duplicate an existing high school co‐curricular program.
All students participating in this activity will be current students of Stillwater Area High School in grades 9‐12.
All students participating in this activity will be responsible for following school district policies and school rules concerning
student activities including, but not limited to, attendance, conduct, scholastic standing, and other eligibility requirements.
If team competition is involved, the team will be allowed to use Stillwater Area High School’s nickname, school colors, and name
on their uniforms and associated materials.
Please provide the following information:
Purpose Statement: In no more than 500 words, please submit an outline for the need of this activity, its function and potential
benefits to students who participate.
Program Schedule: Create a proposed program schedule of activities, including meeting times and dates for the entire school
year.
Approval for Student Initiated Activity by SAHS Principal and Activities Director:
Proposed offering is consistent with ISD 834’s mission and beliefs.
The Student‐Initiated Activity has provided an adequate proposed schedule of activities for the program.
Purpose of the activity will foster meaningful student learning for a minimum of 12 students.
This application is:
Date of request __________
_________ Approved (All criteria has been met.) _________ NOT Approved
______________________________
Signature of Principal
______________________________
Signature of Activities Director
Page 17 of 23

BOOSTER CLUBS
Guidelines This document was created to set guidelines for communication between booster clubs and our high school
programs. It is meant to be used as a tool to better relationships, clarify procedures and rules, and set the stage for a
successful season.
Definition A booster club is defined as an organization that is formed to help support the efforts of a sports team or
organization. Support is shown in many ways, including volunteering time, raising money, and contributing funds to
better enhance the team or organization’s performance.
Another definition is a booster club provides enthusiastic support of a team or organization. This type of support is much
like emotional or psychological parental support, but it is given in a collective manner. Booster Clubs play a key role in
supporting Stillwater Activities in many ways, and we are very thankful for the positive contributions booster clubs
provide our programs.
Getting Started
1) Each Booster Club must have elected or appointed officers. (President, a Treasurer, and a Secretary)
2) Prior to the first practice of each season, each booster club President must inform the AD with the names and
contact information of each club officer.
3) Booster Club meetings will follow a set agenda each meeting-Welcome/Minutes from the past meeting/Treasurer
report/Old Business/New Business
Legal Compliance
1. Each club must remain in good standing with State and Federal Laws to be recognized as a “Booster Club” by the
school district.
2. To remain in good standing each Club must do the following:
a. Obtain a Federal Taxpayer Identification number, a State Employer’s ID number and if appropriate, a
State Seller’s Permit Number (Sales Tax).
b. Clubs are generally non-profit organizations and will fund-raise within the State of Minnesota. To comply
with applicable charitable laws, the Club will need to:
i. Become incorporated in the State of Minnesota (develop bylaws and articles of incorporation) as
a non-profit corporation.
ii. Register with the state Attorney General’s office as a charitable organization.
iii. Request recognition from the IRS as an exempt organization by filing Form 1023.
c. Clubs not set up as non-profits will need to demonstrate to the school district that they are complying with
applicable laws pertaining to reporting of revenue and expenditures as a for-profit corporation,
partnership or individual.
d. Provide the district (AD) with a copy of the appropriate annual tax reporting returns filed with the
appropriate state and federal agencies.
Finances
1. The Treasurer report must contain all transactions that took place prior to the meeting.
2. Finances of each booster club must be open to 100% of all members.
3. At no time will a paid coach have check writing authority.
4. It is mandatory that two people will be involved in the authorization and signing of any check.
5. All purchases for equipment, paying coaching salaries, and services must go through the school district.
6. At least two members will tabulate all funds collected.
7. Stillwater Schools has the right to request tax statements, receipts, expenditures, and balances from all Booster
Clubs.
Page 18 of 23

Purchasing
Booster clubs wishing to purchase athletic equipment and uniforms must go through the head coach and the athletic
department for approval. Booster Clubs may not purchase equipment independently. When such equipment is purchased
from donated funds, it becomes the property of the school district.
Bus trips, equipment, coaching positions, and facility rentals are examples of purchases that can be made by booster clubs
that go through the activity’s fundraising account. Food items of any kind can not go through a team’s fundraising
account.
The athletic department cannot give out the school district tax-exempt number. Booster clubs must not order materials
directly or have materials shipped to an individual's home.
Actions Booster Clubs Are Encouraged to:
Volunteer time and raise money
Contribute funds to better enhance the team or organization’s performance
Print promotional items like team schedule, programs, and yearbooks
Financially support the program by providing additional funding for coaches, staff, and event workers
Organize team events, such as team meals
Listen and work closely with the head coach
Actions Booster Clubs Will Not Do:
Openly discuss or perform a “performance review” of the head coach or coaching staff.
Openly discuss playing time issues.
Review the performance of a coach funded by the Booster Club.
Ransom funding of a program in order to control the hiring or firing of a head coach or staff member.
Offer a petition by booster club members to hire/fire a coach.
Plan, organize, or attempt to implement an off-season training program without direction or consent from the head
coach.
Page 19 of 23

COACHES EVALUATION OUTLINE
The following procedure will be used in evaluating a coach’s performance during an athletic season.
1. Activity Director observations:
a. 3 practice observations will be done during the season.
b. 1 game observation will be done during the season.
2. Student Survey:
a. This will be completed at the end of the season at the team’s last meeting.
3. Officials survey:
a. This is compiled by the Minnesota State High School League. Our expectation is that our coaches are
rated between 3 and 5 – every year.
Note: We consider a 3 an average score, but our goal is to have our coaches work towards 4s and 5s. The
hope is that we don’t settle for average. Our goal will be to always improve andachieve scores above
average.
4. Effectiveness in sharing pre‐season information with players and parents:
a. Schedules-both game and practice
b. Communication with parents and players.
5. Attendance at Pre‐season coaches meeting
a. Assistant coaches are properly registered with the MSHSL
b. Bullying policy is reviewed
c. Player Survey questions are reviewed
d. Transportation request has been turned in
e. Lettering policy on file with Activities Office
f. Fundraising opportunities given to Activities Office
g. Goals for season established
6. Post Season meeting with Activities Director
a. Review of the season
i. Goals achieved
ii. Overall experience of staff
iii. Overall experience of players
iv. Celebrate successes
v. Review problems that came up
b. Discuss needs for next season
Page 20 of 23

HEAD COACH EVALUATION PROCESS
As a part of District 834’s commitment to effective performance and continuous improvement, the Activities Department
conducts evaluations of each head coach annually. This is not an optional evaluation – all head coaches must complete
the process.
Guiding questions are:
1) “How will we know if you had an effective year?” (data and measures)
2) “What will you do in response to this data in an effort to continuously improve?”
3) “What will be your strategies and goals?”
The evaluation will be done in six parts in addition to the AD summary recommendation:
Pre‐Season Meeting with Activities Director:
Pre-Season Meeting Worksheet – schedules, transportation, equipment, payroll, captains, etc.
In-Season SMART Goal(s) – defined goals, strategies, and measures.
AD In‐Season Walk‐Through/ Practice (2‐3) and Game (1‐2) Evaluations
Guiding Document/Checklist
skills developed
concepts/objectives taught
conditions/materials
instructional strategies used
challenges/questions
traits observed
End of Season Performance Evaluation Summary Document (rubric based):
Coach Self-Evaluation
AD Evaluation
Composite Review & Score – Head Coaches may be asked to make progress on a unified, detailed selfimprovement
plan featuring 2-3 goals, developed collaboratively with the Activities Director. Off-Season and/or
incremental targets will be identified, and measures established.
Goal Reflection and Review
MSHSL Officials Ratings
Student Feedback Forms
End of Season AD Summary Recommendation
This head coach evaluation process will help both the Activities Director and the head coach identify goals and clarify
priorities for each program that will help to ensure quality experiences for the participants. The goal is to seek continuous
improvement in all areas.
Assistant Coach Evaluations
Head Coaches are expected to evaluate each assistant coach on an annual basis. It is recommended that coaches utilize
the SAHS Athletic Department rubric, to be personalized at the discretion of the Head Coach. Completed evaluation
forms should be reviewed with each assistant coach, and may be requested to be turned in to the Activities Director.
Page 21 of 23

STILLWATER AREA HIGH SCHOOL ATHLETIC/ACTIVITIES
HEAD COACH EVALUATION FORM
Name of Coach___________________________________
Coaching Assignment______________________________
Sport_________________________________
School Year____________________________
# Years This Assignment: __________ Coaching Certificate Yes No
1. PROGRAM DEVELOPMENT Effective NI
A. Adherence to Activities Department/District Rules and Regulations (board policy, handbook) ______ ______
B. Cooperation/collaboration with coaches of other activities, administration, and Activities Office ______ ______
(summer schedule, school year schedule, field and facility use)
C. Coordination of Entire 7‐12 program (camps/clinics, VAA, Boosters, if applicable) ______ ______
D. Identifies Program Goals and Future Needs – Proactive and Comprehensive planning/ communication ______ ______
E. Implements Effective Off‐Season Training (multi‐sport, school‐year w/coordinator, summer camp/clinic) ______ ______
2. STUDENT‐ATHLETE DEVELOPMENT Effective NI
A. Academic Performance ‐ demonstrates value, concern, and monitors student‐athlete and team progress ______ ______
B. Considers Health and Safety (promotes proactive approach) ______ ______
C. Ability to Develop Individual and Team to Fullest Potential ______ ______
D. Sportsmanship – coaches/athletes demonstrate high level of respect for opponents, officials, facilities ______ ______
3. COACHING SKILLS Effective NI
A. Teaching/Coaching Principles – utilizes sound and best‐practice teaching/coaching techniques ______ ______
B. Motivation – instills spirit/sustains motivation for all,, develops an intrinsically‐motivated environment ______ ______
C. Practice Development – well‐organized, challenging, using team‐specific diverse techniques ______ ______
D. Game Strategies – ability to develop game plans and adjust accordingly in game situations ______ ______
E. Role Model – presents self as positive model in conduct and language with participants/community ______ ______
4. COMMUNICATION SKILLS/PUBLIC RELATIONS Effective NI
A. Communication with Student‐Athletes (respect, roster decisions, role definition, discipline, diverse mediums) ______ ______
B. Communication with Activities Office (proactive, high‐quality, timely with concerns, celebrations, deadlines) ______ ______
C. Parent Relationships – communicates effectively with parents and Booster Clubs (meetings, web,phone/email) ______ ______
D. Community and Campus Involvement (involved on campus in other roles, in community, state/national) ______ ______
E. Media Relationship – promotes team and individuals (local, metro, state), quality and timely approach ______ ______
5. ADMINISTRATIVE/ORGANIZATIONAL SKILLS Effective NI
A. MSHSL, Section, SEC Regulations and Timelines – independently knows/complies with expectations ______ ______
B. Activities Office Expectations (Quality, Timelines) ‐ independently knows/complies with expectations ______ ______
C. Equipment and Facilities – invests quality time/effort into inventory/maintenance ______ ______
D. Budget – understands process, implements vision and planning (AD, PSO, Boosters, Capital Outlay) ______ ______
6. RELATED RESPONSIBILITIES Effective NI
A. Rapport with assistants before, during and after coaching season – engages, develops, evaluate ______ ______
B. Accepts coaching and constructive criticism and/or recognition with maturity ______ ______
C. Parent packet, student handbook ‐ written rules of coach’s expectation for student participation ______ ______
D. Shows good judgment in coaching responsibilities and decisions ______ ______
E. Appropriate/professional dress at practice and games ______ ______
F. Personal Development – Associations, Clinics, Certifications, Studies ______ ______
Page 22 of 23

STILLWATER AREA HIGH SCHOOL ATHLETIC/ACTIVITIES
HEAD COACH EVALUATION FORM
Page Two
The annual end‐of‐season meeting between head coach and the Activities Director will focus on the following topics:
Brief Summary of Season
What went well during the season?
What did not go well during the season?
Assistants/Staffing – Evaluation/Re‐Hire
Parents/Boosters – Positives, Concerns, Rep
Development/Goals – Met this Year? Why or Why Not?
Personal/Program – Three Targets prior to next season.
Equipment Needs/Goals/Funding.
Schedule – Non Conference
Other
RECOMMENDATION (Check One):
RECOMMEND FOR RENEWAL – successful evaluation
NEEDS IMPROVEMENT – recommended for renewal, provided satisfactory progress is made on coaches
improvement plan
UNSATISFACTORY – recommended for non‐renewal
Coach Signature: _________________________________
Athletic Director Signature: _________________________
Date of conference with Coach:_______________________
Page 23 of 23

Stillwater Area High School
Student/Parent/Guardian
Information Guide
2013-2014
Stillwater Area High School
5701 Stillwater Boulevard North
Stillwater, MN 55082
http://www.stillwater.k12.mn.us/
Page 1 of 41

TABLE OF CONTENTS
TABLE OF CONTENTS
WELCOME!
PONIES FIGHT SONG
FREQUENTLY CALLED NUMBERS
Main Office
Red Pony Center - A-Ha
White Pony Center - Hb-O
Black Pony Center - P-Z
Athletic Office
Student Records/Transcripts
Miscellaneous Numbers
ACADEMIC PROGRAM
ACADEMIC INFORMATION (proposal for consideration not final)
ACTIVITY LETTERING
AMERICANS WITH DISABILITIES ACT/504 COORDINATOR
GRADUATION AND PARTICIPATION IN CEREMONY
HONOR ROLL
NATIONAL HONOR SOCIETY
ACADEMIC TESTING
GRAD TEST
MINNESOTA COMPREHENSIVE ASSESSMENT II (MCA II)
DISTRICT POLICIES
ALCOHOL & OTHER DRUG USE AND POSSESSION
BOMB THREAT
BULLYING
DISCIPLINE
FIGHTING
HAZING
HOME SCHOOL STUDENTS: CREDIT AND GRADUATION PROCESS AND PROCEDURES
Class Rank, Academic Awards and Scholarships
Number of Classes Per Semester
Participation in Graduation
Student Transfer to Secondary Schools
NON-DISCRIMINATION POLICY
ONLINE LEARNING (OLL)
RACIAL, RELIGIOUS, SEXUAL HARASSMENT, AND VIOLENCE
SELECTION AND REVIEW OF INSTRUCTIONAL RESOURCES
Procedures for Selection/Use/Retention:
Instructional Resources Review and Request for Alternative Instruction:
SUSPENSION/EXPULSION
TOBACCO POLICY
VISITORS
Visitor Procedures and Requirements for Secondary School Sites
WEAPONS
Page 2 of 41

RULES, REGULATIONS & PROCEDURES
AGE OF MAJORITY
ATTENDANCE
ATTENDANCE POLICY/PROCEDURES/PHILOSOPHY
ATTENDANCE PROCEDURES
ABSENCE CLASSIFICATION
Unexcused Tardiness
Consequences of Non Attendance
Truancy
Assignment of Attendance Responsibilities
Student Responsibilities
Procedures
Parent/Guardian Responsibilities
Accountability
Teacher Responsibilities
Administrative Responsibilities
Make-Up Assignments
BULLYING
BUS TRANSPORTATION
CANINE SEARCHES
CELL PHONES, TEXT MESSAGING, HEADSETS, ELECTRONICS, AND NUISANCE ITEMS
CHEATING AND PLAGIARISM
CLASSROOM ACCESS
CLASSROOM DISCIPLINE
CLOSED CAMPUS
CODE OF CONDUCT
COMPUTER CRIMES
Computer Theft
Computer Damage
Photographic Device Misuse
Technology Filters
Unauthorized Computer Access:
DETENTION
DISPENSATION OF MEDICATION ON SITE
DISTRIBUTION OF UNOFFICIAL WRITTEN MATERIAL ON SCHOOL PREMISES
FALSE REPORTING
FRAGRANCE AWARE
HOMECOMING EVENTS
LATEX BALLOONS
PASS PRIVILEGE
PLEDGE OF ALLEGIANCE
POSTERS AND ANNOUNCEMENTS
PROGRESS REPORTS
PUBLIC DISPLAYS OF AFFECTION
RECORDS OR IDENTIFICATION FALSIFICATION
SCHOLASTIC DISHONESTY
SEARCH AND SEIZURE
SECURITY SYSTEM TAMPERING
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STUDENT ATTIRE
STUDENT ID CARD AND STAFF ID
STUDENT INTERNET USE
TECHNOLOGY AND TELECOMMUNICATION EXPECTATIONS
UNIQUE SITUATIONS
2013-2014 STUDENT PARKING REGULATIONS & PROCEDURES
General Information
Priority
Daily Permits
Single/Annual
Refunds
PEER TUTORS
SCHEDULE ERRORS
SCHOOL RECORDS
TRANSCRIPT
WELLNESS CENTER
STUDENT ACTIVITIES AND SCHEDULE
SCHOOL ASSEMBLIES AND SCHOOL-SPONSORED EVENTS
CO-CURRICULAR ACTIVITIES
CAFETERIA/THE BIG RED CAFÉ & GRILL
CASH PURCHASES ALLOWED AND NO CHARGING
Free or Reduced Lunch
Vending Machines
Clean-Up
CAMPUS SAFETY AND SECURITY
Signing Out of the Building
Parking Lot
Parking Lot Access
Parking Lot Security
Police Liaison/School Resource Officer
DUE PROCESS
EVACUATIONS/ALERTS
FIRE DRILLS
FIRES & FALSE ALARMS
LOCKERS
LOST AND FOUND
MESSAGES
POLICE QUESTIONING AND/OR APPREHENSION
REQUEST BY DEPARTMENT OF COURT SERVICES
SCHOOL CLOSINGS
NOTIFICATION – HOTLINE Hotline will have school closing information: 651-351-8099
NOTIFICATION – WEB PAGE School closing information is posted www.stillwater.k12.mn.us
STUDENT DROP-OFF AND PICK-UP
TEXTBOOKS
TORNADO DRILLS
TENNESSEN WARNING
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WELCOME!
Dear Parents, Guardians and Students of Stillwater Area High School:
Stillwater Area High School consists of a community of learners including students, teachers, counselors,
administrators, and many support staff serving our students in a variety of ways. We have one mission—to
ensure a rigorous and relevant education where all learners are valued, positive relationships are developed and
students are prepared for life-long learning in a global society.
Stillwater Area High School students always perform at an incredibly impressive level. Therefore, we know
our expectations for our students are both reasonable and fair. We support students by providing this
handbook/information guide. It is intended to provide clear, reasonable and useful information for students,
parents/guardians. Additionally, this document serves as a tool in understanding the commonly asked questions
of students and families and may assist you as you dialogue with your child should you have questions of
procedure and district policies.
This information guide is not intended to be all-inclusive. It should be used in conjunction with the information
provided throughout the year. All students may be subjected to additional administrative guidance or action
should they lose privileges as a result of disciplinary actions including suspension and expulsion.
Additionally, if procedures or district policies shift, we will amend this document. The online document is
updated yearly and reflects careful attention to help our students succeed.
We look forward to an exciting school year! Go Ponies!
Sincerely,
Stillwater Area High School Administration and Staff
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PONIES FIGHT SONG
(Tune: Michigan State Rouser)
Shout the name that gains the fame
No one but the Ponies
Blast the bleachers with the roar
That bids our team to score
Hand in hand forever stand
United we face the foe
Fight team, win-win-win
S – T – I – L – H – 2 – O.
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FREQUENTLY CALLED NUMBERS
(All numbers are 651 area code)
Main Office
Dr. Don Johnson, Interim Principal 351-8041
Linda Moncrief, Assistant to the Principal 351-8042
Roxanne Pechacek, Bookkeeper 351-8045
Lynn Walek, Main Office Switchboard 351-8040
Fax Number 351-8049
Red Pony Center - A-Ha
Dr. Aaron Drevlow 351-8016
Nina Gieser, Secretary 351-8021
Kate Nelson, Counselor A-C 351-8013
Becky Hopper, Counselor D-Ha 351-8014
Fax Number 351-8122
White Pony Center - Hb-O
Bill Howlett, Assistant Principal 351-8036
Shelly Enhelder, Secretary 351-8039
Sandy Weaver, Counselor for Hb-Le 351-8005
Kristina King, Counselor for Lf-O 351-8023
Fax Number 275-2117
Black Pony Center - P-Z
Mary Leadem Ticiu, Assistant Principal 351-8008
Jody Jordan, Secretary 351-8002
Liz Nelson, Counselor for P-Sn 351-8006
Dan Ralston, Counselor for So-Z 351-8024
Fax Number 351-8169
Athletic Office
Ricky Michel, Supervisor of Athletics/Activities 351-8001
Jacki Delahunt, Secretary 351-8032
Fax Number 351-8033
Student Records/Transcripts
Roxanne Pechacek, Bookkeeper 351-8045
Fax Number 351-8038
Gayle Solsvig, Career Center Para 351-8024
Miscellaneous Numbers
Front Desk Reception, Lynn Walek 351-8040
Attendance Line (all day absences) 351-8000
Attendance, Jean Bellecourt (partial day absences) 351-8011
Nurse’s Office, Sue Peterson 351-8225
Special Education Office 351-8176
Fred Kropidlowski, Police Liaison 351-8018
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Page 8 of 41

ACADEMIC PROGRAM
ACADEMIC INFORMATION (new criteria for 2013-2014)
Stillwater Area High School students in grade 10-12 qualified to receive academic recognition for achieving a
3.75 GPA or grade point average, weighted and unweighted. Students enrolled in academic courses at
Stillwater Area High School qualify to receive an academic letter certificate as verified by Skyward transcript.
The criteria of 3.75 is now used in 2013-2014 school year. A ceremony is held in the fall of the year to present
the lettering certificate.
Qualified students may also purchase an academic chenille letter in the activities office for a fee. Qualifying
students may also opt to purchase the lamp of learning symbol and other patches for purchase in activities
office.
Additionally, students who maintain the following cumulative GPA are given the following at the rehearsal
prior to graduation.
3.75 or above receive sash prior to graduation ceremony
3.5 – 3.749 receive a white cord prior to graduation ceremony
3.0 – 3.499 receive a gold cord prior to graduation ceremony
Our goal in 2013-2014 is to be more reflective of the distinct honor of receiving a Stillwater Area High School
academic letter. Therefore, administration and counselors support that students in grades 10-12 in 2013-2014
school year shall earn the Stillwater Area High School academic letter certificate by having a GPA of 3.75 on
transcript for their previous year in District 834. This is an increase from previous criteria of 3.6 since 2013-
2014 It is not cumulative but calculated yearly. We are aware that the letter will be granted for grade ten
students who are receiving the merits from their academic record in grade 9.
ACTIVITY LETTERING
Activity letters are given to students for their performance, achievement, responsibility and service to school.
Time spent in an activity is not sufficient for attaining an activity letter as many other expectations apply.
Students may receive additional information from their coach or advisor or by contacting the Activities Office.
AMERICANS WITH DISABILITIES ACT/504 COORDINATOR
Please contact Director of Special Services, Paul Lee, Independent School District #834, Central Service Office,
1875 South Greeley Street, Stillwater, MN 55082 or call (651) 351-8381 if you have any questions.
GRADUATION AND PARTICIPATION IN CEREMONY
In an effort to reflect a high standard for all learners, graduating students from Stillwater Area High School
must earn the 43 required credits prior to participate and walk in the graduation ceremony. Additionally, the
Stillwater Area High School graduation ceremony is a privilege honored only when completion of credit
expectations is finalized.
Administration reserves the right to revoke this privilege for students who demonstrate inappropriate behaviors
that may endanger others or detract from the tradition of a very formal and respected graduation ceremony.
Students are expected to earn the required 43 credits in required Stillwater Area High School credit areas per
District 834 credit requirements. This credit requirement may be greater than the state minimum as the
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opportunity to earn a Stillwater Area High School diploma warrants a rigorous academic program for all
learners.
Special Education students who are supported by their team may graduate on IEP goals. These students will
receive a unique transcript for graduating on goals of their IEP. Plans for students graduating on goals will
include being given a Stillwater Area High School diploma upon conclusion of their educational program.
Participation in the ceremony may be determined by the IEP team and is exclusively offered when cognitive
disability and IEP goals align to support the privilege of participating in graduation while continuing on with
educational support per a student’s IEP.
HONOR ROLL
Students qualify for the honor roll by earning a grade point average between 3.0-3.499 and 3.5-4.0 for
unweighted and weighted courses. The honor roll is computed each semester.
NATIONAL HONOR SOCIETY
National Honor Society recognizes students who have demonstrated excellence in four areas: scholarship,
service, leadership, and character. All juniors and seniors with a qualifying grade point average are sent a letter
inviting them to submit to the selection committee evidence of their service, leadership, and character.
In addition to the student’s grades and the information submitted by the student, the selection committee also
considers information gathered from faculty and administrators. The formal induction is held during the spring,
and the new members participate in school and community service activities. Students must submit an
application in order to be considered.
ACADEMIC TESTING
MINNESOTA COMPREHENSIVE ASSESSMENT III (MCA III)
Students in grade 10 will complete the MCA III/GRAD in reading and students in grade 11 will take the MCA
III/GRAD during the school year. MCA III/GRAD tests are designed to measure a wide range of student
achievement and also compare assessment data between schools in Minnesota. Students that do not pass the
GRAD component of the MCA-III tests in reading and math will have the opportunity to retake these exams.
The testing calendar is available on the school website.
GRAD TEST
Students who did not pass the GRAD test of Written Comprehension will have the opportunity to test again in
November and April. Students who did not pass the GRAD tests in Math and Reading will have numerous
opportunities to retest throughout the school year. State requirements apply and all current students will be
required to pass the GRAD tests in math, reading and written comprehension. Or, students and families may
choose an alternate pathway. Please see your guidance counselor for specific information on what tests you
may need to take to replace your GRAD score.
DISTRICT POLICIES
See District Website for complete text of all district policies
www.stillwater.k12.mn.us/834
ALCOHOL & OTHER DRUG USE AND POSSESSION
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Any student who is observed in possession of alcohol, drugs and/or drug paraphernalia or using mood-altering
chemicals in any form shall be reported to the Administration. Behavior of this kind may result in suspension
and/or expulsion as well as immediate referral to Wellness Center and the Chemical Health Specialist. This
shall include conduct of students on field trips, athletic contests, music festivals, etc., and at all times when the
student might be representing School District 834. Students may face criminal charges in addition to school
discipline and referral for administrative action. (See District 834 Discipline Policy)
BOMB THREAT
Any student who submits a bomb threat to the school whether verbally, by note or letter, electronically or
through other means will be disciplined according to the Student Disciplinary Policy. Bomb threats constitute a
significant disruption of the educational process. This disruptive and unlawful act will result in immediate
suspension and notification of police. Violators may be charged with a felony in keeping with state law, and the
administration will consider a recommendation for expulsion. School time missed as a result of a bomb threat
may result in adding make-up days to the school calendar for the high school. (See District 834 Policy)
BULLYING
Bullying is defined as repeated acts (including verbal and non-verbal expressions and behavior, and written
statements or electronic transmissions) that are coercive, intimidating and inhibit a student's positive and
supportive learning environment.
Bullying involves conduct by one person that interferes with another person's educational benefit, opportunities
or performance. We are committed to creating a safe and welcoming environment in which all of our students
can learn and achieve. The success of our Bullying Prohibition Policy requires the participation of teachers,
school support staff, students, parents and guardians, and school administrators. If you believe bullying is
occurring, report the bullying to a teacher, assistant principal or other trusted adult. A form will be completed
and interventions include disciplinary action per our discipline policy. (See District 834 Policy)
DISCIPLINE
District 834 Discipline Policy is mailed in the District Policy Handbook each year. Students receive an
electronic copy of the school handbook with online information to read and be responsible for additional rights
and responsibilities. Please know that all families and students are to access a copy online or call respective
assistant principals in the Pony Student Centers. The Discipline Policy applies to all students participating in all
school-related events.
The licensed school principal, assistant principal or designated administrator determines if the violation of the
code of conduct or charge is supported by the evidence and, if so, the appropriate disciplinary action will be
taken in accordance with district policies, guidelines and professional judgment. (See District 834 Policy)
FIGHTING
Persons involved in fighting (physical altercations) at SAHS may be sent to YCAPP, our alternative to
suspension program, and/or dismissed or suspended. Students may face criminal charges in addition to school
discipline and referral for administrative action. Students involved in second offense may be expelled as a
result of actions. Prior history of fighting in the district may also be a factor for repeated offenses requiring
expulsion. (See District 834 Discipline Policy)
HAZING
Hazing means, “committing an act against a student, or coercing a student into committing an act, that creates a
substantial risk of harm to a person, in order for the student to be initiated into or affiliated with a student
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organization. (Minn. Stat. § 121A.69, subd.1) For purposes of this statute, a “student organization” means a
group, club, or organization having students as its primary members or participants.
Apparent permission or consent by a person being hazed does not determine whether hazing has occurred.
Hazing may involve, but is not limited to:
● Physical brutality such as whipping, beating, striking, branding, taping, tying, electronic shocking or
placing a harmful substance on the body;
● Sleep deprivation, exposure to weather, confinement, or excessive calisthenics;
● Consumption of an alcoholic beverage, drug, tobacco product, or other substance;
● An activity which intimidates or threatens the student with ostracism, or subjects the student to extreme
mental stress, embarrassment, shame, humiliation, or indignity;
● Performance of a task that violates federal, state, or local law or school district policies or regulations.
Students of District 834 are responsible for conducting themselves in a manner consistent with the spirit and
intent of the Racial, Religious, Sexual Harassment, Violence and Hazing policy. Officials of District 834 will
investigate all complaints, formal or informal, verbal or written, of sexual, racial, religious, sexual harassment,
violence and/or hazing. Appropriate disciplinary action will be taken with any student or employee who is
found to have violated this policy.
Any adult school district personnel who receives a report of racial, religious, sexual harassment, violence and/or
hazing should inform the building principal immediately. Complaints will be kept confidential.
The actions taken as a consequence of a violation of this policy by a staff member will be consistent with
requirements of applicable collective bargaining agreements, Minnesota Statutes and District 834 policies. The
School District will take such disciplinary action it deems necessary and appropriate, including warning,
restorative measures, suspension, expulsion, or immediate discharge to end sexual, racial and religious
harassment and violence and prevent its recurrence.
For information about the complaint procedure, or to file a report of sexual, racial or religious harassment,
violence and hazing, to receive/review a copy of the policy, contact your building principal or the District 834
Human Rights Officer:
Cathy Moen/Director of Administrative Services
Central Services Building at 651-351-8311
1875 South Greeley Street
Stillwater, MN 55082
State law gives the person the right to file a charge of discrimination with the Minnesota Department of Human
Rights, 500 Bremer Tower, Seventh Place at Minnesota Street, St. Paul, Minnesota, 55101, (651) 296-5663.
Both the School District’s policy and state law prohibit reprisals or retaliation against a person for reporting
sexual, racial or religious harassment and hazing. The complete district policy on sexual, racial and religious
harassment, violence and hazing can be found on the website, in administrative offices or at Central Services in
the District Human Rights Officer’s office. (See number listed above)
HOME SCHOOL STUDENTS: CREDIT AND GRADUATION PROCESS AND PROCEDURES
The following processes and procedures apply to students who have or continue to be educated in a home
school setting and enroll part or full time in Stillwater Area Public Schools including Post Secondary
Enrollment Options (PSEO).
Class Rank, Academic Awards and Scholarships
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Any home school student who attends classes part time at the secondary level at Stillwater Area Public Schools
will not be included in class rank with current full time students. Since home school students are not included
in the class rank, they will not be eligible to receive academic awards, i.e., Academic Letters or Academic
Medals. Home school students are not eligible to apply for or receive scholarships that are exclusively for full
time Stillwater Area High School (SAHS) students.
Number of Classes Per Semester
Students currently in a home school are eligible to take up to two classes per semester at any Stillwater Area
Public Schools secondary program. Home school students can register for classes if there is available space
pending the completion and class assignment of all current full time students.
Participation in Graduation
Home school students enrolled part time at SAHS are not eligible to participate in the graduation ceremonies
with full time Stillwater Area High School students.
Student Transfer to Secondary Schools
If a home school student transfers to full time status at any secondary school in Stillwater Area Public Schools,
grades given in the home school setting will be awarded a grade of Pass or “P” on their official transcript. The
student’s grade point average will be calculated based upon completion of coursework taken at the Stillwater
Area Public Schools.
Please Note: At a minimum, transfer students must spend the last semester of their senior year as a full time
student at Stillwater Area High School to qualify for a SAHS diploma and to participate in the graduation
ceremony.
NON-DISCRIMINATION POLICY
The Stillwater Area School District 834 provides equal opportunities and access to educational, vocational, and
other programs to all students and equal employment opportunities and access for all employees and applicants
within its jurisdiction.
District 834 will not discriminate in education or employment practices or programs on the basis of race, color,
creed, national origin, sex, marital status, status with regard to public assistance or religion, membership or
activity on a local commission, disability, age, sexual orientation, and family care leave status or veteran status.
Discrimination includes, but is not limited to: harassment, violence or threats of violence, on the basis of any of
the listed categories.
In compliance with Title IX of the Educational Amendments of 1972 and the Minnesota Human Rights Act,
District 834 provides equal educational opportunity for all students and does not unlawfully discriminate on the
basis of sex. Title IX complaints or grievances, as well as complaints or grievances brought by either students
or employees under the religious, racial, sexual harassment/hazing policy, may be brought to the Human Rights
Officer (651) 351- 8311.
District 834 will not discriminate against qualified individuals with disabilities because of those disabilities, in
either employment or education. The school district makes reasonable accommodations for disabled employees
and identifies, evaluates, and serves learners who need special services, accommodations, or programs within
the meaning of Section 504 of the Rehabilitation Act. Persons who have questions, comments, or complaints
about disability issues should contact Paul Lee, the ADA/504 Coordinator for ISD 834, at (651) 351-8390.
ONLINE LEARNING (OLL)
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Credits and courses transferred from Minnesota Department of Education (MDE) approved Minnesota OLL
providers will be applied to Stillwater Area Public Schools course requirement areas to which they are most
closely aligned using the student’s official school transcript.
For specific information, dates, and timelines regarding online credit options, please schedule an appointment
with your counselor. There are certain steps to adhere to for credit earning opportunities to be transferable for
credit in order to count towards graduating with a Stillwater diploma.
Students who wish to transfer credits and courses from OLL learning opportunities not listed on the MDE OLL
provider list must have pre-approval from a Principal/Assistant Principal prior to enrolling in the course to gain
credit. (See Online Learning Policy for additional information.)
RACIAL, RELIGIOUS, SEXUAL HARASSMENT, AND VIOLENCE
District 834 provides students with an environment for learning that is free from racial, religious, sexual
harassment, violence and hazing and prohibits any form of racial, religious, sexual harassment and hazing.
● Racial, religious, sexual harassment or violence may include, but not limited to:
● Unwelcome verbal harassment or abuse, including teasing, joking, or making derogatory or
dehumanizing remarks based on race, gender or religion;
● Subtle pressure for sexual activity;
● Physical violence or abuse including leering, inappropriate patting or pinching, other forms of
unwelcome touching, attempted rape, and rape;
● Intentional brushing against a student’s or employee’s body;
● Displaying of offensive pictures, posters, tee shirts, or other graphics;
● Demanding sexual favors accompanied by implied or overt threats concerning an individual’s
educational or employment status;
● Public display of affection;
● Threats related to an individual’s race, ethnic status, sexual orientation or religious beliefs.
SELECTION AND REVIEW OF INSTRUCTIONAL RESOURCES
"Selection and Review of Instructional Materials" Policy 6161.1 was adopted by the School District in June
1999. This policy refers to the resources teachers select to meet their course objectives. Teachers inform
parents of possible controversial resources and how parents may arrange for alternative instruction. If you have
any questions, call the building principal's office at 351-8041.
Procedures for Selection/Use/Retention:
The licensed teacher has the right to select resources that he or she believes will increase effectiveness in
meeting curriculum objectives. The licensed teacher recognizes the responsibility to use good judgment in the
selection/use/retention of resources. The teacher who is in doubt concerning the advisability of using certain
resources, which may be controversial in the classroom, will consult with the building principal or designee and
determine a next course of action. This may include parental notification so that the parents or guardians may
have the opportunity to review the material and arrange for alternative instruction (See Rule V) and P.E. R.
Instructional Resources Review and Request for Alternative Instruction:
Parents, guardians or adult students, 18 years of age or older, can review the content of instructional resources
used in the classroom. Arrangements to review resources can be made with school personnel at any time.
School personnel will notify parents regarding the use of instructional resources known to be controversial.
(See District 834 Policy)
SUSPENSION/EXPULSION
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Suspension is the exclusion from classes for a period up to and including five (5) days and is the responsibility
of the school administration. Upon notifying the Superintendent, an administrator may suspend a student for a
period up to and including ten (10) days. Expulsion is the responsibility of the School Board. In all cases, one
or more parent/guardians are notified and procedures are followed in accordance with the Minnesota Pupil Fair
Dismissal Act.
The Pupil Fair Dismissal Act established the following as grounds for dismissal:
1. Willful violation of any reasonable School Board regulation;
2. Willful conduct which materially or substantially disrupts the right of others to an education;
3. Willful conduct which endangers the pupil or other pupils, or the property of the school.
TOBACCO POLICY
By action of the Board of Education, the use of tobacco, tobacco-related products or tobacco devices is
prohibited for students and adults in all District 834 buildings and school grounds. All juveniles (under 18)
caught smoking and/or in possession of tobacco in the school or on school grounds will be removed from school
as a disciplinary consequence and referred to wellness center and police liaison. Adult students: All adults
(over 18) smoking on school grounds will be issued a citation for “Unlawful Smoking” under statute #609.681.
VISITORS
It is the policy of I.S.D. 834 Board of Education that partnerships between community, home and school be
encouraged. Parents and community members are welcomed into our schools provided the visits are not
disruptive to privacy or the learning environment and are conducted within the procedures and requirements
established by the school district.
Student guests or exchange students are not allowed to enter the building without scheduled appointments and
in the presence of a counselor or administrator at all times. Therefore, Stillwater Area High School does not
permit students to shadow friends or bring relatives to school. We do not support social visits between students
from outside our school during the academic day.
Visitor Procedures and Requirements for Secondary School Sites
● The following procedures are designed to provide a safe environment for students and staff and
minimize disruptions to the education process:
● During the student day, all visitors must check in at the school office or security gate.
● All visitors during the school day must be accompanied by an administrator, counselor or administrative
designee.
● To prevent disruption of daily classroom procedures and the potential for reduced learning time, student
visitors are not allowed during the regular school day.
● Tours of the school may be scheduled before and after school or on days specifically designated by the
district or building administration. Parents of prospective students may arrange a tour during the school
day with the building principal, counselor or administrative designee present.
● Visitors on official business such as college and military recruiters are allowed in the school only on
designated days and times.
● Building principals will establish visitor procedures for special events occurring during the school day in
order to maintain safety and minimize disruptions of the learning process.
● Any exceptions to the above must have prior consent of the building principal.
WEAPONS
All weapons or instruments which have the appearance of weapons are prohibited during school, on school
grounds, in safe school zones, in school vehicles, or at school activities, except for educational purposes as
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authorized by the building principal or designee.
disciplined.
Students who violate provisions of the rule shall be
Disciplinary measures may include suspension from school and possible expulsion from the school by the
School Board. In addition, the police liaison officer will be notified and legal action shall be pursued. State law
and the Gun-Free Schools Act requires recommendation of expulsion for violations of a weapon’s policy which
involve a firearm as defined by Federal law. (See District 834 Discipline Policy)
RULES, REGULATIONS & PROCEDURES
AGE OF MAJORITY
The age of majority in Minnesota is 18. All students, regardless of age, are required to follow the rules and
regulations as set forth by the District 834 Board of Education and the administrators of Stillwater Area High
School. Students need to have notification from their parent/guardian to attend appointments, leave school
grounds, etc., unless a legal document or letter of release from the parent/guardian or notary is on file with the
school. Please note that even if a student has a signed or notarized Age of Majority form on file,
parents/guardians will still receive information from the school. This is due to Minnesota legislation effective
in 2003. As with younger students, by law, the school is required to judge whether the reason for an absence is
excused or unexcused. Eighteen-year-old students may obtain “Age of Majority” request forms from their
Assistant Principal.
ATTENDANCE
Attending class is essential for students to reach their maximum learning potential. Attendance is the
responsibility of the student, parent/guardian and school. Accurate attendance is a student’s responsibility.
Students questioning accuracy may verify accurate attendance by checking with their respective classroom
teacher to resolve initial concerns in a timely manner. If there appears to be an error, the classroom teacher may
contact the respective center to validate or clear the record and avoid any errors. Stillwater Area Schools are
focusing on academic learning and achievement; therefore, attendance is especially critical to accurately assess
student knowledge and skill.
According to Minnesota law, compulsory attendance includes 15-17-year-old students.
A student who reaches seven (7) unexcused absences (either full or partial days) is in violation of the Minnesota
Compulsory Attendance Law. Students in violation of this law may be referred to Washington County.
ATTENDANCE POLICY/PROCEDURES/PHILOSOPHY
Stillwater Area High School believes learning is enhanced by regular attendance. The process of education
requires the continuity of instruction, classroom participation, learning experiences and study in order to reach
the goal of maximum educational benefits for each student. This is a well established principle of education,
which underlies and gives purpose to the requirement of compulsory education nationwide.
ATTENDANCE PROCEDURES
Attendance will be taken by teachers during each academic period of the school day. At the end of each day,
attendance information will be compiled and parents will be notified if their child had an unexcused absence for
one or more of the class periods using the school's automated phone calling system. The attendance secretary or
administrative designee will classify the absence as excused, exempt, unexcused, or other as deemed
appropriate.
Students who attend off-campus educational options, such as the 916 program, are subject to the attendance
policies and procedures at those institutions during the hours of attendance in the program.
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ABSENCE CLASSIFICATION
Excused absences are subject to administrative authorization. The authority to decide whether an absence is
excused or unexcused rests with accurate teacher records and/or the assistant in the appropriate student center.
Examples of excused absences include, but are not limited to:
● illness - in cases of absences exceeding three (3) days a physician's statement may be required.
● medical or dental treatment
● serious family emergencies, i.e. funeral
● religious instruction not to exceed three (3) hours in any one week
● state/county required court appearances
● pre-arranged absences approved by an administrator
Students may be required to verify absences upon return from appointments. We recommend that all work
missed during an excused absence must be made up within two (2) school days for each day absent in order for
credit to be earned, unless other arrangements are made with the classroom teacher.
Exempt absences are due to field trips or other school-sponsored activities and will be exempt provided the
student has followed appropriate pre-excuse procedures. Examples include, but are not limited to:
● field trips, retreats, school activities
● career center activities, counseling appointments, participation in support groups
● athletics
● removal of a student, ISS and/or suspension
Suspensions are to be handled as exempt absences and students will be expected to complete make-up work.
Students must initiate and plan to complete missing work by directly communicating with classroom teacher.
Whenever a school sanctioned activity from SAHS reaches state tournament level, students will be allowed to
attend provided the student follows the appropriate pre-procedures regarding their attendance.
Unexcused absences are unauthorized absences and include, but are not limited to:
● failure to make phone call or send a note from a parent/guardian to the attendance office within twentyfour
(24) hours of the return to school.
● car trouble/unreliable transportation arrangements
● oversleeping
● faulty alarm
● missing the bus
● errands
● visiting
● personal grooming appointments (hair, nails, tanning, etc.)
● photography appointments
● needed at home
● shopping
● family vacations that are not pre-excused
● baby-sitting
● leaving campus without permission
Unexcused Tardiness
A student who is not in class when each bell rings is considered tardy.
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If a student is more than ten (10) minutes late to class, and does not have an excused pass, the occurrence will
be certified as an unexcused absence. Please note: Three (3) unexcused tardies require disciplinary action and
may result in further referral for detention with staff or administration.
Consequences of Non Attendance
Loss of privileges for multiple unexcused absences and/or tardies may result in referral with options including,
but not limited to:
● student may have parking privileges revoked for a period of time with an expectation of improved
attendance to have permit returned
● student may be required to ride the bus to school
● parent no longer able to verify absence without school nurse approval or written medical verification
● detention assigned
● county referral
Truancy
A student is considered truant when s/he is absent unexcused from one or more classes. Phone calls to parents
are made the evening of any unexcused absence by the auto caller. This will be your first notification. Send
your child to the center the following morning. Our families with blocked calls are to proactively seek
information from their child's student center as the school cannot bypass the blocked call system.
After the fifth (5th) unexcused absence during a school year, a letter shall be sent asking parents and students to
attend a meeting with their assistant principal to deter further truancy. Meetings are held with administration..
After the seventh (7th) unexcused absence during a school year, a truancy petition may be filed with
Washington County.
Assignment of Attendance Responsibilities
At Stillwater Area High School we recognize that class attendance is a joint responsibility to be shared by the
student, parent or guardian, teacher, and administration. The responsibilities assigned to each of these groups
are:
Student Responsibilities
● Attend each class and arrive in class on time.
● Know your attendance policy and procedures for classes at the beginning of the semester.
● Clarify attendance and immediately see center staff when a call is received indicating absence from
class.
Procedures
● Have parent/guardian call the attendance office each day you are absent or bring a note signed by
parent/guardian to attendance office within twenty-four (24) hours of your return to school.
● Notes or phone calls should state student's name, grade, and specific reason for absence include phone
number where parent/guardian may be reached.
● If a parent/guardian does not call in or a signed note is not presented to the attendance office within one
(1) school day after the student's return to school, the absence may require an administrator to determine
whether the absence will be excused. Teacher may also be consulted.
● Arrange to make up required activities, classroom assignments, tests, and quizzes within two (2) school
days for each day absent unless other arrangements are made with the classroom teacher.
● If a student must leave school during the school day, s/he must check out with the attendance office
located in the rotunda before leaving the building. In all cases, the student must have the permission of
his/her parent/guardian before leaving school.
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● Student must check in with the attendance office in the rotunda when returning to school from an
appointment or when coming to school after the school day has begun.
● Obtain a pre-arranged absence form from the attendance office one week prior to the absence if it is
known in advance for an extremely unique circumstance including surgery or family emergency.
Expectations for pre-arranged absences are available in the attendance office in the rotunda for unique
circumstances of extended absences.
● Have the pre-arranged absence form signed by each of the student’s teachers.
● After the pre-arranged absence form has been signed by teachers, return it to the attendance office prior
to the absence(s).
● Please note, the teacher signature only indicates the teacher has been notified of an upcoming absence.
All attendance policy guidelines are applicable.
● Make up required activities, classroom assignments, tests and quizzes within two (2) school days for
each day absent unless other arrangements are made with individual classroom teachers. It is the
student's responsibility to see that all work is made up in the agreed upon time.
● Students are expected to make up instructional work before school, school, or during the class for which
the work is required.
● Students will not be excused for time missed in a class while making up work for another class.
Parent/Guardian Responsibilities
Notify the attendance office by phone each day your child's absent from school OR send a note with your child
within twenty-four (24) hours or the following school day of his/her return to school from any absence.
Attendance office phone numbers include:
24-hour voice-message line: 651-351-800
Direct line during school day: 651-651-8011
Notes are preferred for partial day absences (arriving at school after the start of the school day or leaving school
before the end of the school day.) Please include the following information in your message or note:
● Student's first name and spelling of last name.
● Grade
● Date of absence
● Reason for absence
● Phone number where you (parent/guardian) may be reached
Accountability
● Limit absences by scheduling appointments, vacations, college visits, on non-school days.
● Notify attendance office in writing of an extended pre-arranged absence at least one week before the
absence occurs. Ensure that your student follows the pre-arranged absence procedures outlined in
Student Responsibilities as listed above.
● Check the online planner and online family access for information regarding attendance.
● Contact the attendance office, counselor, assistant principal, and/or teacher if you have questions or
concerns about your child's attendance.
Teacher Responsibilities
● Comply with district attendance policy.
● Take accurate attendance as soon as possible during each class period.
● Mark as present, absent, or tardy
● Report any discrepancies in the daily attendance to the attendance office.
● Mark a student absent if a student is more than ten (10) minutes late. It is then identified as an
unexcused absence.
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● Maintain timely and accurate attendance records.
● Include your classroom procedures in each course syllabus for all students.
● Communicate with student if a student's attendance is adversely affecting his/her academic performance.
● Notify the student's counselor/assistant principal in the student center when attendance is adversely
affecting a student's academic performance.
Administrative Responsibilities
● Distribute the attendance policy to all students, parents/guardians, and staff.
● Review attendance as documented by Skyward reports.
● Involve office staff to determine severity of actions and interventions.
● Plan interventions for students whose attendance is a concern.
● Communicate with parents/guardians regarding student attendance.
● Schedule meetings at the request of parents/guardians re: concerns related to attendance.
● Review disputes related to classification of absences.
● Inform staff on a professional need-to-know basis when a truancy diversion process is in place.
● Teachers, counselors, administrators, or office personnel will notify parents/guardians of accumulating
absences or tardiness. Be sure the school has accurate daytime and home telephone numbers.
If parents/guardians have a question or concern about their student’s absence as reported by the automated
calling system, they should call the Attendance Office at (651) 351-8011 immediately to correct any errors.
Parents/Guardians may request periodic attendance profiles to monitor their student’s attendance or use the
Parent Skyward Access System.
If a parent/guardian is unavailable (e.g. out of town) the Attendance Office should be notified as to who will be
responsible for the student. This person should be informed of the procedures for excusing an absence.
Make-Up Assignments
Teachers will notify students of their make-up policy within the first week of school. Within the general school
guidelines, each teacher sets his/her policy to best reflect the goals, expectations and requirements of his/her
course. Students who have an excused absence may make up work missed.
It is the student’s responsibility to contact the teacher and make arrangements to make up missed work within
an allotted time and according to the procedures set by the teacher. Students with unexcused absences may not
receive graded credit for work missed and should be informed of specific expectations in the course syllabus.
Students should not be denied credit because of excused absences and yet frequent absences may impact
learning and be reflected in grades.
Students who miss class because of in-school or out-of-school suspension will need to refer to make-up
procedures for each teacher. Work in progress prior to a suspension but due during the suspension period will
receive credit. Unique situations involving attendance, missed work, and suspension will be addressed by the
teacher, counselor, or administrator on an individual basis.
BULLYING
Bullying is not tolerated and disciplinary actions will result. Such behavior consists of intentional, negative
actions that include, but are not limited to, exclusion, stalking, shoving, hitting, beating, remarks about sexual
orientation, spreading rumors, physical and verbal harassment or intimidation, racial or ethnic slurs, and
remarks about body, mind, family language, religion and socioeconomic status.
BUS TRANSPORTATION
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Bus transportation to and from school is provided for students residing two miles or more from school.
Students residing less than two miles from school are eligible for transportation by paying a fee. For the 2013-
2014 school year, transportation registration is required for all Stillwater Area High School students. If a
transportation registration form is not received, the student will not be assigned a bus schedule. If a situation
changes for a family at any time during the school year, contact the Transportation Department at 651-351-8377
and we will add students back on a route within three days. Additional details can be found on the district
website by clicking on Operations/Transportation and selecting Transportation Enrollment and Decline Forms.
Riding the school bus is a privilege, not a right. Riding privileges can be taken away for not following the rules.
A copy of the district’s “Transportation Policy & Procedures” is included in the District Procedures and Policies
which is given at schedule pick up or upon enrollment. Questions or concerns not addressed in this document
may be referred to the appropriate student center or the Transportation Department at 351-8377 or access the
following web address: http://www.stillwater.k12.mn.us/834/Pages/policies/results/proc/R4_5.pdf
CANINE SEARCHES
Schools may use specially trained dogs to detect and alert officials to the presence of prohibited items and illicit
substances in lockers. Students are not to share lockers. Searches may occur in school and on school property
including but not limited to the parking lot.
CELL PHONES, TEXT MESSAGING, HEADSETS, ELECTRONICS, AND NUISANCE ITEMS
Personal electronic equipment and nuisance items (such as radios, iPods, MP3 players, portable CD players,
headsets, cellular phones, sepas, hackey sacks, laser pointers, stink bombs, squirt guns etc.) are a distraction to
the educational setting. Specifically, cell phones, text messaging, electronic beepers, etc. are to be turned off
and away during the academic day. Such items are a temptation leading to theft as well as threats and
harassment.
Students are expected to plan accordingly with family members so that messages are retrieved before or after
school day. Depending on the severity of the actions and the type of item, students will be asked to put items
away. In some instances, such items including cell phones will need to be given to a faculty member
immediately upon request.
Failure to give the items to a faculty member may result in disciplinary action. Persistent and continued use of
these items after being warned may result in suspension and loss of possession of the item for the remainder of
the entire school year. Phones are subject to search by administration if involved in any unsafe or suspicious
activity.
The school assumes no responsibility for the loss or theft of such items. As with all valuable items, we strongly
recommend that items that may become a nuisance be left at home. If a staff member confiscates unauthorized
items, the item will be given to an assistant principal. On the second offense, a parent/guardian will be expected
to pick up the items from the student’s assistant principal. Third offense, students will lose privileges to have a
phone at any time including before and after school.
CHEATING AND PLAGIARISM/ACADEMIC INTEGRITY
All work submitted for credit in any class is expected to be the original work of the student submitting the work.
If the submitted work is not the original effort of the student and/or if the words and ideas of other sources are
not properly credited, the student may be guilty of plagiarism.
Students who allow their work to be copied (along with the other students involved) may be penalized.
Penalties may include loss of credit for the assignment, parent conference, suspension from school,
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academic/cognitive skill activity and DVD review, and/or removal from the class. Administration will have
final authority in referrals for cheating or plagiarism. Students are responsible for understanding and adhering
to their teacher’s procedure and policy regarding this issue.
Cheating is defined as any situation in which a student:
● Copies another student’s work with or without his/her permission;
● Copies answers from another student’s test, quiz; or exam;
● Copies and enhances work which is not their own original product;
● Forwards or transmits work electronically that is pertinent to a test, quiz or class activity.
● Submits work which is not their own;
● Is responsible for or participates in the transference of confidential information (e.g. test answers or
test/quiz copies) from one class to another;
● Brings to a testing situation, without authorization, written information that is pertinent to a test, quiz or
class activity.
● Plagiarism is defined as the borrowing or restating of another’s work or ideas and claiming them as
one’s own. Ask yourself the following questions to assure you are not plagiarizing:
● Have I copied, word for word, all or part of another writer’s work without giving specific credit to that
other writer and using quotation marks?
● Have I copied the work of another writer, artist, or other, making changes here and there, but retaining
the main ideas, thought and/or structure?
● In the case of fiction, have I used a plot invented by another writer, even though telling the story in one’s
own words?
CLASSROOM ACCESS
All students are expected to be in presence of staff for supervision and safety in our building. Students are
expected to exit the building at the end of the academic day unless directly supervised by staff, in assigned SLS
program or in the cafeteria awaiting a ride.
CLASSROOM DISCIPLINE
All classroom staff will have syllabi with class expectations. It is imperative that students follow expectations
and work directly with the classroom teacher. In circumstances that warrant, you may be directed to the office
for disciplinary action. A teacher may direct a student from the classroom to their center for the following
reasons:
● Inappropriate behavior
● Insubordination
● Suspected chemical or alcohol use
● Suspected possession of a weapon
● Other violations as defined in the District 834 Discipline Policy or procedures and Code of Conduct
outlined in this digital handbook or online documents and moodle course as required prior to starting the
school year.
The teacher, counselor, or assistant principal may inform the student’s parent/guardian of the reason for the
removal from class. This notification applies in cases where the student is 18 years of age or older unless Age
of Majority procedures have been followed.
CLOSED CAMPUS
By action of the Board of Education, the Stillwater Area High School campus is a closed campus. Upon arrival
at school, students may not leave school without school and parental permission. Leaving without proper
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clearance will result in disciplinary action. During the school day, the parking lots and most other outdoor areas
are considered closed to students, unless accompanied by an authorized staff member.
CODE OF CONDUCT
Please refer to the Discipline Policy and Student Code of Conduct for guidance regarding school-wide student
behavior. Students will be given a copy of the Student/Parent/Guardian Guide in order to receive their
schedule. Meetings will be held the first two weeks of school to clearly address expectations for our students.
(See District Policy)
COMPUTER CRIMES
Computer Theft
A person is guilty of computer theft if a person intentionally takes, transfers, conceals or retains possession of
any computer, computer system, or any computer software or data contained in a computer, computer system,
or computer network.
Computer Damage
A person is guilty of computer damage if the person intentionally and without authorization and with intent to
injure or defraud alters any computer, computer system, computer network, computer software, or any other
property specifically related to computers. Using District 834 computers to write vulgar or threatening
messages is also prohibited. Behavior of this kind is subject to school disciplinary action and possible criminal
prosecution under Minnesota Statute 609.893.
Photographic Device Misuse
Use of any photo Use of any photographic device, film camera, digital camera, cell phone camera, video
camera, etc. that impinges upon the rights of others is strictly prohibited. Misuse of any such device in a school
locker room, school bathroom or elsewhere in a way that violates the personal privacy of the individual, may
result in the immediate initiation of disciplinary action.
Technology Filters
District 834 makes every effort to filter inappropriate content from the Internet. In a constantly changing world,
we cannot keep up with the quick influx of new information from the web. Content or comments from the web
seen as inappropriate for students should be reported, and we will promptly move to update our filters.
Unauthorized Computer Access
A person is deemed as using unauthorized computer access if the person intentionally and without authority
attempts to or does penetrate a computer security system. This would include the e-mail system for District 834
staff.
DETENTION
Consequence for Inappropriate Behavior
The staff and administration of Stillwater Area High School may use detention as a disciplinary intervention.
Students not completing assigned detention may face consequences for insubordination. The consequences may
include in-school suspension and/or other administrative consequences.
Detention For Work Completion
Before and after school detention may also be assigned for students who disregard classroom teacher’s
expectation for assignment completion. There will be 24 hour notice given and students will be expected to
serve. Parents will be asked to meet on school grounds to address academic concerns for student choosing to
fail. Failure is not an action we allow students to choose. Therefore, we will expect parent/guardian and
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students to support work completion and communicate with classroom teacher should there be unique
circumstances for failure to complete academic assignments.
DISPENSATION OF MEDICATION ON SITE
Diagnosis and treatment of illness and the prescribing of drugs and medications are never the responsibility of a
school and should not be practiced by any school personnel. It is the expectation of the District that all student
medications be administered by a parent at home. However, the District acknowledges that some students may
require prescribed medication during the school day. If medication is necessary during school hours, it will be
administered in compliance with appropriate law and School District administrative procedures.
For the Licensed School Nurse or designated person(s) to administer a prescription medication to a student at
school, District Health Form M-2 should be completed and signed by parent/guardian and health care provider
and submitted to the health service staff with the medication.
If a parent/guardian and health care provider feel is in the best interest of the student to self-administer
medication, School District Health Form M-2 should be completed and submitted to the Licensed School Nurse.
These forms can be acquired from the School Nurse/Health Paraprofessional.
No staff or students will be allowed to distribute non-prescription medications, such as Tylenol, ibuprofen, or
cold remedies under any circumstances unless the process is followed. Students observed by school personnel
self administering unauthorized medication will be reported to their parents and administration, when
appropriate. The medication consent form can be faxed from a physician or parent to the high school at (651)
351-8049, attention to School Nurse.
DISTRIBUTION OF UNOFFICIAL WRITTEN MATERIAL ON SCHOOL PREMISES
Students who wish to display or distribute “unofficial written material” must adhere to the following guidelines
and procedures.
Procedure: Students wishing to post or distribute unofficial written material must first submit for approval a
copy of the material to the building principal, assistant principal or his/her designee twenty-four (24) hours in
advance of desired distribution time. Your request must include:
Your name and phone number;
1. Date(s) and time(s) of day of intended display or distribution;
2. Location where material will be displayed or distributed; and
3. Purpose or intended audience for who display or distribution is intended.
Students may/may not distribute materials without prior approval. If approved, the distribution will be done at
reasonable times and places. This includes any unofficial written material, petitions, buttons, badges or other
insignia. Such distribution cannot include material in which all or part:
1. Is obscene;
2. Is libelous;
3. Is pervasively indecent or vulgar;
4. Advertises any product or services not permitted to minors by law;
5. Violates District 834 Racial, Religious, Sexual Harassment and Hazing policy;
6. Presents a clear and present likelihood that, either because of its content or the manner of distribution, it
will cause a material and substantial disruption of the proper and orderly operation and discipline of the
school or school activities will cause the commission of unlawful acts or the violation of lawful school
regulations.
7. Violates District 834 advertising policy.
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The principal or his/her designee will render a decision whether the material violates the above guidelines
within 24 hours of receiving the request. NOTE: Permission to distribute does not imply approval of its
contents by either the school, the administration of the school, the school board or the individual reviewing the
material submitted.
FALSE REPORTING
Deliberately reporting false information about the behavior of a student or staff person is prohibited.
FRAGRANCE AWARE
Exposure to some fragrances and scents may cause students and/or staff to experience asthma or allergic
reactions, including upper respiratory irritation, headaches, and other symptoms. District employees are
encouraged to use personal products that are low odor or fragrance free.
HOMECOMING EVENTS
Homecoming is a time to honor Stillwater Area High School students and community members, both past and
present. Student and staff participation is welcome and school-wide spirit is encouraged. Students may be
removed from homecoming events as a disciplinary action, if deemed appropriate. Students who are elected as
homecoming court are allowed to choose if they want to assume the role. If accepted, they will be expected to
serve as role models for others in our district. Accordingly, certain privileges and honors will be bestowed upon
the homecoming court should they accept the honor and responsibility to uphold the student code of conduct.
Alumni and community members are encouraged to attend after school events and activities during
homecoming.
LATEX BALLOONS
No latex balloons are allowed on school grounds due to the serious effects of latex allergies for students in our
building.
PASS PRIVILEGE
Students are to be in class during the academic day. If a student is to receive a pass, staff must issue a signed
pass that is both safe and appropriate for students to carry to and from their destination. Sign out sheets can be
placed at the door to assist in keeping careful and accurate records.
PLEDGE OF ALLEGIANCE
The pledge is read weekly by staff or student body. Anyone who does not wish to participate in reciting the
Pledge of Allegiance for any personal reason may elect to respectfully refrain. Students shall respect another
person’s rights to make that choice.
POSTERS AND ANNOUNCEMENTS
Posters are to be pre-approved by administration and placed only where existing strips are present. Areas
include the cafeteria entrance, rotunda displays, outside of each center. All other postings may be removed. A
limit of 10 copies will be approved in an effort to be environmentally friendly and avoid clutter due to excess
paper and careless posting.
PROGRESS REPORTS
Students and Parents/Guardians have online access to grades by using our online student access. Please contact
your center if you do not have online access. Student passwords align with your student’s ID number.
Teachers are expected to upload grades on a weekly basis. Should you have an individual concern regarding a
grade, please meet with your teacher before or after school to continue to support your own academic
achievement.
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PUBLIC DISPLAYS OF AFFECTION
There is a proper place and time for displaying physical affection. Students are expected to refrain from
intimate behavior including kissing, embracing, intimate touching, sexual intercourse, whether consenting or
not, and other inappropriate contact in the halls, classrooms, or school grounds. Staff may correct students if
their behavior is not acceptable. Students are encouraged to accept redirection in a constructive manner in an
effort to maintain a proper, respectful, and educational atmosphere for all students and employees in the
building.
RECORDS OR IDENTIFICATION FALSIFICATION
Falsifying signatures or data, misrepresenting identity, or forging notes is prohibited. Police will be informed
by school officials should there appear to be a required report of concern for the education and or welfare of the
child.
SCHOLASTIC DISHONESTY
Scholastic dishonesty which includes, but is not limited to, cheating on a school assignment or test, plagiarism
or collusion. Actions which are deemed suspicious will be investigated fully and disciplinary actions will be
taken for persons directly involved or contributing to the actions with others.
SEARCH AND SEIZURE
If the school administration has a reason to believe an illegal act or violation of school rules has been
committed, or is about to be committed, they are authorized to search the student and her/his personal property
or any district property used by the student, and seize any item the possession of which is specifically prohibited
by law, district policies, or school rules.
School lockers are the property of the school district. At no time does the school district relinquish its exclusive
control of lockers provided for the convenience of students. School authorities may search lockers at any time,
without notice, without student consent and without a search warrant.
The student’s personal possessions within a school locker may be searched only when administration have
reasonable suspicion that the search will uncover evidence of a violation of a law or school rules.
Whenever feasible, the student may be present when her/his property or school property which she/her uses is
being searched. A general search of school properties, including but not limited to lockers or desks may occur
at any time, and items belonging to the school may be seized. Schools may use specially trained dogs to detect
and alert officials to the presence of prohibited items and illicit substances in lockers, common areas and/or
school parking areas. If a dog alerts to an item in a locker or vehicle it may be searched.
SECURITY SYSTEM TAMPERING
Any action that is intended to deactivate, damage, or destroy any security system of the school district is strictly
prohibited. Such action includes, but is not limited to, the disabling of or tampering with a security camera in a
school building or on school grounds or tampering with an automatic locking door apparatus.
STUDENT ATTIRE
The appearance of a high school student is primarily the responsibility of the individual and the parent/guardian.
Students are expected to maintain an appearance that is neither distracting to teachers or other students nor
disruptive to the educational process. Student attire, or lack thereof, must comply with generally accepted
standards of health and safety.
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Attire with obscene, sexually suggestive language, obscene pictures, weapons or discriminatory reference to
anyone’s race, religion or sexual orientation is not permitted. (See also district policies on Sexual, Racial and
Religious harassment.) Attire that advertises/depicts tobacco, drug or alcohol use is also not permitted. When a
student’s appearance violates these guidelines, the student will be required to modify his/her attire; additional
consequences may be imposed. (Note: Teachers may have a “no hat” classroom rule that applies in their
classroom.)
Students are expected to adhere to individual classroom teacher guidelines regarding student attire. Students
who represent themselves as a school-related group, and who wish to design a t-shirt, sweatshirt, etc… must
have their design approved by a school administrator or they may be dismissed to change clothing.
STUDENT ID CARD AND STAFF ID
Each student is issued a Student ID that includes a picture and other identification data. Student ID cards
should be carried at all times while on school grounds or when attending a school activity. With a student
population of our size, staff members cannot know all students by name. Due to safety and security concerns,
students are to correctly identify themselves when asked by a staff member. Fees may be required to replace
lost identification. Students who fail to take a photo may have their photo taken to allow an ID to be created for
the purpose of identification within the school. ID may be confiscated at time of investigation and will be
returned by respective administrator
Failure to comply may result in disciplinary action. All staff members are required to wear identification
badges while on campus and, therefore, should be readily identifiable by students. See staff in the main office if
you need an ID.
STUDENT INTERNET USE
District 834 expects staff to provide thoughtful student use of the Internet throughout the curriculum and to
provide students with guidance and instruction in its use. It is impossible to assure that District 834 staff can
continually monitor each learner; therefore, it is important to emphasize the need for each student’s cooperation
to act responsibly. With Internet access, users join a community of millions of people who share a world of
information resources. Students are expected to abide by the following District 834 acceptable use rules and
guidelines as stated in the district handbook.
TECHNOLOGY AND TELECOMMUNICATION EXPECTATIONS
Misuse of computer equipment or network; deletion or violation of password-protected information, computer
programs, data, passwords, or system files; inappropriate accessing of files, directories, Internet sites; deliberate
contamination of system; and unethical use of information or violation of copyright laws is prohibited. It is
expected that students will abide by the Acceptable Use Agreement. Parents are expected to read and discuss
this guideline with their child. Note: Severity of network intrusion could result in police and/or federal
investigation.
Students accessing or using Weblogs, Wikis and Podcasts per student assignments are required to keep personal
information out of their postings. Students will not post or give out photographs of themselves or others, their
family name, password, user name, email address, home address, school name, city, country or other
information that could help someone locate or contact them in person.
● Students using Moodle will only share their user name or password with their teachers and parents.
● Students will log in only as themselves.
● Students using Weblogs, Wikis, Podcasts or Moodle will treat these tools as a classroom space. Speech
that is inappropriate for class is not appropriate on Weblogs, Wikis, Podcasts or Moodle. Students are
expected to treat others and their ideas online with respect.
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● Remember, your accounts are a link to you. Consider your digital footprint.
● Assignments on Weblogs, Wikis, Podcasts or Moodle are like any other assignment in school. Students,
in the course of completing the assignment, are expected to abide by policies and procedures in the
student handbook, including those policies regarding plagiarism and acceptable use of technology.
● Student blogs are to be a forum for student expression. However, they are first and foremost a tool for
learning. The district may restrict speech for valid educational reasons as outlined in school board
policy.
● Students shall use online resources or tools in connection with the teacher assignments in a positive and
respectful manner. Therefore any actions that may harass, discriminate or threaten the safety of others
will be investigated. If a student receives a comment on a Blog or other Web 2.0 tool used in school that
makes he/she feel uncomfortable or is not respectful, he/she must report this to a teacher, and must not
respond to the comment.
● Students accessing Blogs, Wikis, or Podcasts from school, using school equipment, shall not download
or install any software without permission, and not click on ads or competitions.
● Students should be honest, fair and courageous in gathering, interpreting and expressing information for
the benefit of others. Always identify sources and test the accuracy of information from all sources.
● Students will treat information, sources, subjects, colleagues and information consumers as human
beings deserving of respect. Gathering and expressing information should never cause harm or threaten
to be harmful to any person or
● group of people.
● Students are accountable to their readers, listeners, viewers and to each other. Admit mistakes and
correct them promptly. Expose unethical information and practices of others.
● School board policies concerning acceptable use of technology include the use of these tools for school
activities.
● Failure to follow this Code of Ethics will result in academic sanctions and/or disciplinary action.
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2013-2014 STUDENT PARKING REGULATIONS & PROCEDURES
Driving a motor vehicle is a large responsibility. Because taxpayers, via Independent School District 834,
provide free transportation to and from Stillwater Area High School, driving to school is a privilege, not a right.
Students who desire to take advantage of the privilege must abide by all State of Minnesota, City of Oak Park
Heights, and Stillwater Area High School regulations.
General Information
The number of requests for parking permits exceeds the space available; therefore, we cannot guarantee a
parking permit for every student who requests one. If a student has applied to purchase a permit to park on
campus, there will be space available and the remainder will go on a waiting list. All vehicles driven to school
must be registered with the school in the Main Office. If a student forgets their parking permit for the day, a
temporary permit must be obtained from the Main Office for that day.
Priority
Students whose academic program necessitates transportation off campus will be expected to meet the
requirements of that program (e.g. OJT, PSEO, and 916 courses where we don’t offer transportation). All
grades are eligible to apply and all others will be granted on a first come first serve basis. Not all passes can be
granted if numbers exceed availability.
Daily Permits
A daily permit is available to students who do not have an annual or carpool permit, but may need to drive to
school on a specific day because of an appointment scheduled during the school day or a meeting with a teacher
before or after school. These permits must be purchased at least one day in advance with a note from a parent
or teacher stating the reason. Only twenty daily permits will be available and students must park in the
designated “daily” area. See the Main Office for these special passes.
Single/Annual
Students may purchase an annual, single permit. The money must be turned in with the completed parking
permit form by the designated date to reserve a permit for that student.
Refunds
Students who purchase an annual permit, but discontinue driving to school during the year, may receive a
refund by returning their permit. A refund will be issued according to the following schedule:
● Students turning in their permit during the first semester will receive a refund prorated
● Students turning in their permit during a portion of the second semester will receive a refund prorated
● No refund will be issued for permits returned during the final two months of school.
Non-Transferable Permits may not be transferred from one student to another nor sold to another student. A
replacement fee will be charged for lost or stolen permits. See Main Office. Students drive and park on campus
at their own risk. Any accident that occurs on campus should be reported to the school police liaison officer.
District #834 and Stillwater Area High School is not responsible for vandalism, injury, theft or damage to
vehicles or items in the school parking lot. Vehicles should be locked and valuables should not be left in cars.
Any vehicle parked on campus may be subject to search by a school administrator or a school administrator in
conjunction with a law enforcement officer in instances where the school official determines there is reasonable
suspicion that a school regulation, city or state law has been violated.
Please note: All vehicles parked on campus must have a permit displayed and each vehicle must be registered
in the Main Office.
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● Single parking permits must be hung from front mirror when parked on campus.
● Carpool permits must also be hung from front mirror of vehicle when parked on campus.
● Permits may only be displayed on vehicles registered under that permit number.
● All student vehicles parked on campus must be parked in student parking areas only and must be
properly parked within lined spaces. Not in visitors, staff, driving lanes, sidewalks, grassy areas, etc.
● The posted speed on campus is 10 MPH.
● Cars must enter and exit via appropriate lanes and gates. The gate off of Highway 5 is closed between
the hours of 8:00 a.m. and 2:00 p.m.
Security officers monitor the main entrance at the gate off of 58 th Street during school hours.
● No careless driving. See Minnesota Motor Vehicle Code 169.13: Subdivision 1.
● All rules governing student conduct also apply to student behavior in the parking lot.
● A temporary pass must be obtained in the Main Office if pass is forgotten for the day.
● All students leaving early must stop and give a pass to leave the building to the security guard.
● A boot may disable vehicle that does not properly display permit so we can determine who you are and
fees result. First offense is 25.00 to remove the boot. Note: the boot may remain on vehicle if there are
no administrators on site at the time you approach your vehicle. Please address in advance and avoid the
boot.
● TOWING IS ENFORCED AT THE OWNER’S EXPENSE!
Please be aware of the following NO PARKING AREAS:
● 58 th St. N., Memorial Blvd. N., and 55 th St. N.
● City streets in the area of the high school are no parking areas.
● Oak Park Ponds shopping area including United Properties, Burger King, Kowalski’s etc...
Any student leaving campus during the school day must sign out and submit a pass to the outside security
guard. A student may not leave campus without the proper pass. Students may not transport other students off
campus who do not have a pass to leave.
If a student is to maintain the privilege of parking on campus, the above regulations must be followed at all
times. If a student violates the above regulations, the following consequences will be imposed:
● First Offense: A warning violation will be given.
● Second Offense: The student may have their parking privileges revoked for ten (10) school days.
● Third Offense: The student may have all parking privileges revoked for the remainder of the school
year. There is no refund to students who have lost parking privileges.
● AT ANY TIME vehicles unidentified may be booted or towed to provide for the safety of registered
vehicles only on school property. Owner will incur the cost of fees to remove boot or to compensate for
towing any unidentified vehicles from school property.
Students whose parking privileges are revoked and who bring their vehicle on campus may have it towed. The
school reserves the right to tow any vehicle in violation of any parking regulation. The student under whom the
vehicle is registered will be held accountable for that vehicle’s use, regardless of who is driving the vehicle.
STUDENT SERVICES
COLLEGE-BOUND STUDENT TESTING
School Code: 242-450
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Most four-year colleges require an admission test (either ACT or SAT). To find out which tests are required,
students should check the catalogues of the colleges to which they plan to apply. Many of these catalogues are
available in the Career Center or students may check with their counselor. Students applying to military
academies must take the ACT or SAT in their junior year. Registration forms for the tests are available in the
Career Center or their website at www.act.org or www.collegeboard.org.
School-wide announcements will inform students of upcoming test dates throughout the year.
MCA Testing GRAD Math and Reading tests/retests will be given during the school year. The GRAD Writing
test will be given as well as the MCA Math and Reading tests. The GRAD Writing for seniors only will be
given. To see the 2013-2014 testing schedule, go to
http://highschool.stillwater.k12.mn.us/MCA_GRAD_Testing.html and click on Testing Schedule on the right
side of the screen.
PSAT/NMSQT (Preliminary Scholastic Aptitude Test/National Merit Scholarship Qualifying Test) is a
standardized test that provides firsthand practice for the SAT I-Reasoning Test and SAT II-Writing Test. It also
gives you a chance to qualify for National Merit Scholarship Corporations (NMSC) scholarship programs.
Students are encouraged to take the PSAT.
PLAN is a “pre-ACT” test, and is a powerful predictor of success on the ACT Assessment. At the same time,
many schools recognize the importance of PLAN testing for all students, as it focuses attention on both career
preparation and improving academic achievement. The PLAN test can help all students—those who are
college-bound as well as those who are likely to enter the workforce directly after high school. During the 2012
school year, students will be given the opportunity to test in early October during their morning class periods.
ACT (American College Testing Program) is the test that most colleges request and the scores are part of their
admission requirement. The ACT assessment covers four subject areas: English, mathematics, reading and
science reasoning. It is recommended that students take the ACT in the spring of their junior year or early in
their senior year.
SAT (Scholastic Aptitude Test) is an admission requirement of many two and four-year colleges, especially
those on the east and west coasts. The SAT covers three parts: verbal, mathematics, and a test of standard
written English. Students who plan to attend college are encouraged to take the test at the end of their junior
year or early in the senior year. The SAT is given five times a year at several test centers in the metropolitan
area.
SAT II (Subject Test) is often a requirement of highly selective colleges that ask for two or more College Board
achievement tests as part of the admission process. These tests are one-hour multiple-choice tests that measure
the student’s knowledge of a particular subject and his or her ability to apply that knowledge.
AP (Advanced Placement Test) are tests that are based upon college-level courses taught in the high school.
These tests are given over a period of two weeks in May. It is strongly recommended that students take the AP
exam given in May. Students must register for these tests by the end of March. Announcements for these tests
will be made through the AP courses offered at the high school.
Students at SAHS have tested in the following AP areas: English, US History, American Government, World
History, Psychology, Calculus AB and Calculus BC, Statistics, French, Spanish, German, Biology, Physics,
Chemistry, and Studio Art. Students taking AP exams will be charged a fee set by The College Board. Texts
for classes will be provided, however, students may wish to purchase their own copies. Any questions
regarding AP testing should be directed to building principal at 351-8041.
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PEER TUTORS
Students interested in receiving academic support from a peer tutor should contact Mary Ellen Kasak-Saxler,
National Honor Society Advisor in room E-115. National Honor Society students provide peer tutoring
throughout the year.
SCHEDULE ERRORS
Please know your initial registration is intended to be final. Please make every effort to select the courses you
want to take for the year. Class changes will be made for the following reasons only: 1) computer error and/or
2) inappropriate academic placement. Student and Parent/Guardian are reminded that the signed registration
form acknowledges the schedule error procedure. Schedule errors will be corrected prior to the beginning of
each semester. Schedule corrections will not occur without careful consideration the above criteria and in
regard to the impact on a student’s state and district graduation requirements.
SCHOOL RECORDS
The school has on file students’ grades, attendance and test scores. Parents/Guardians or students may see the
contents of these records by making an appointment to do so with the principal or counselor. Student records
cannot be transferred in written or oral form without written consent of the parent/guardian. These forms are
available at the school. This means that the school will not, without first receiving written consent:
1. Send a transcript record to a college, vocational school, or university.
2. Give information from a student’s records to an employer.
TRANSCRIPT
Stillwater Area Public Schools records courses, grades earned, credits earned, standardized test scores, GPA,
class rank and student information on the official transcript. The transcript serves as a reflection of academic
achievement and learning for each student who enrolls in Stillwater Area Public Schools in grades 9-12.
Processes and procedures are in place to provide accurate recording of a student’s academic history on the
official Stillwater Area High School transcript. These procedures are in effect for courses taken and credits
earned at Stillwater Area Public Schools as well as courses and credits earned from school systems outside of
the Stillwater Area Public Schools in grades 9-12.
Electronic transcripts are available under counselor site on webpage through an electronic service. Current
SAHS students should use the online process to request transcripts. Please enter your information carefully and
check that it is accurate.
To order your transcript through our secure service, go to the SAHS Counselor webpage and click on red
Parchment button to create an account or access via link below. http://www.stillwater.k12.mn.us/schools/highschool/stillwater-area-high-school/counseling/transcripts
WELLNESS CENTER
Students are encouraged to use the Stillwater Area High School Wellness Center for support. Center staff
includes a Chemical Health Specialist, a Wellness Center Specialist and mental health/counseling support. The
wellness team/center is located on the second floor near the rotunda area. The center is on site to provide the
essential bridge to specific resources and service providers within the high school including, but not limited to,
guidance counselors, academic staff, school nurse as well as comprehensive services available in the Stillwater
community. If you wish to visit, drop in before or after school. If you want to visit during the school day,
please contact staff for a pass.
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STUDENT ACTIVITIES AND SCHEDULE
SCHOOL ASSEMBLIES AND SCHOOL-SPONSORED EVENTS
Assemblies, pep fests, and other school-sponsored events are scheduled throughout the year. All students are to
attend these events. Students are expected to demonstrate polite, respectful behavior, and adhere to the code of
conduct as outlined in the District 834 Discipline Student Policy.
Pep fests are held to build school spirit and recognize the contributions of students who represent our school in
athletics, academics and activities. It is an opportunity for Stillwater Area High School students to demonstrate
unity and support for their fellow classmates in all grades. Pride in one’s grade, in one’s school and in one’s
classmates is encouraged and expected. Pony Pride should be demonstrated by celebrating the
accomplishments and goals of those who are being recognized, not by putting down others.
CO-CURRICULAR ACTIVITIES
Stillwater Area High School offers a wide variety of co-curricular activities in fine arts, athletics, clubs, and
academics. These activities offer students an opportunity to improve their skills in leadership, cooperation, and
initiative, and they allow students experiences not possible in the classroom. For a detailed explanation of the
clubs and activities, please refer to the Activities web page on-line at
http://www.stillwater.k12.mn.us/schools/high-school/stillwater-area-high-school/athletics-activities-clubsfine-arts.
All athletes must have a physical, parent permission, and eligibility form on file in the Activities Office at the
High School. A physical form must be filed once every three years. Most incoming sophomores will need a
physical at the start of their sophomore year. In addition, the participation fee must be paid. All forms must be
in the Athletic Office (3) days before the student may compete in an interscholastic competition.
Cost for participation on an athletic team is $150 for each sport (except Adapted Soccer $100). If a student
participates in a fall and a winter sport, the spring sport is free. Registration is still necessary to participate.
Students not able to pay the participation fees may receive a fee reduction or a fee waiver. Requests for reduced
or waived fees should be made to the Activities Director, Stillwater Area High School at (651) 351-8001. Note:
All Minnesota High School League Rules apply for conduct and behavior. Consequences will be applied
according to MSHL and administrative designee.
The following is required when registering for CLUBS/ACTIVITIES/FINE ARTS:
● Cash or check payable to SAHS. Credit/Debit Cards not accepted. If you are eligible for Free or
Reduced Lunch, a copy of the approval form from District #834 is required. If you qualify for Free
Lunch the fee is $25. If you qualify for Reduced Lunch each situation will be reviewed by the Activities
Director.
● 2013-2014 MSHSL Fine Arts Eligibility Brochure must accompany payment for Speech, Debate,
Theatre, Band, Orchestra, or Choir. Students may register for multiple clubs. Registration begins on the
first day of school, Tuesday, September 4, 2012. Activity Office hours are 7:00 am-3:30 pm on school
days.
Stillwater Area High School has offered the following additional school sponsored co-curricular activities.
Stillwater Area High School Co-Curricular Activities – $75 registration fee (once per school year for multiple
activities). Students must register for all activities. Debate & Speech are $150 each as they have MSHSL
sanctioned competitions.
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Art Club
Chamber Orchestra
Debate
DECA: Distributive Education Clubs of America
FFA-The Stillwater Organization
Fall Dance Line
French Club – Le Cercle Francais
German Club – Der Deutsche Klub
ISEC (International Student Exchange Club)
Jazz Band
National Honor Society of America
Physics Club
Psychology Club
S.A.D.D. (Students Against Destructive Decisions)
Science Olympiad
Spanish Club
Speech
Student Council
The Pony Express – Newspaper
The Stylus – Creative Arts
Theatre/ International Thespian Society
Vagabonds
Yearbook
Independent Provider
Equestrian
Figure Skating Snowboarding
Student Organizations (Student initiated)
Anime Bowling Chess Club
Creative Writing CroquetFishing Eco-Leaders Club
GSA
Russian Club
SCHEDULE
The school hours for grades 10-12 are from 7:40 a.m. to 2:10 p.m. There are six class periods consisting of
approximately 53 minutes each. The school day is organized by a 6 period schedule.
Each student must be registered for a minimum of 6 courses per term. Late start dates are determined by the
Calendar Committee and approved by the Board of Education. Late start dates are available by viewing the
district calendar online or you may call any student center. Students are to remain in supervision of staff before
and after school. Students may be asked to leave the building if they are not supervised. Further discipline may
result if students do not comply.
DAILY SCHEDULE: To be added as revised by August 2013
We have a six period day and the start time is 7:40 am and the end of day is 2:10 pm.
GENERAL INFORMATION
CAFETERIA/THE BIG RED CAFÉ & GRILL
The Big Red Café and Grill offers a minimum of six (6) “hot lunch” choices daily plus bag lunches and a
variety of salads. Milk is included with each meal. Also available for purchase are ala carte items such as fresh
fruit, soft pretzels with cheese, nachos, cereal, and fresh cinnamon rolls.
Starting in September 2012 all schools will have new meal regulations to follow. For a meal to be sold students
MUST have at least 1/2 cup of fruit or vegetable on their tray. We will encourage all students to take a full
lunch, however, if the required amount of fruits or vegetables is not chosen students will be charged ala carte
prices for that meal.
Please encourage your child to take a nutritious, well-balanced meal that includes fruits and
vegetables. Payment for the Big Red Café and Grill operates with a computerized pre-paid meal system.
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CASH PURCHASES ALLOWED AND NO CHARGING
Each student receives a personal identification number (PIN) at the beginning of the school year. The food
service recommends depositing enough money in a student’s personal account for one week of meals and ala
carte purchases. Checks should be made payable to SAHS and are to include the student’s name and PIN
number to assure payment is credited to the proper account. Students must place their check in an envelope &
place in the slot in the designated door in the cafeteria by 8:30 a.m. to ensure that money is in the student’s
account.
Free or Reduced Lunch
Students eligible for free or reduced priced lunches should check their approval letter for pricing. Meals will be
deducted from a student’s account at their approved pricing level. Forms can be found at the District 834
website at:
http://www.stillwater.k12.mn.us/departments/food-services/free-reduced-price-meals OR can be obtained at any
of the Student Pony Centers at Stillwater Area High School
Vending Machines
Students may purchase pop, water, juice, candy, snacks and ice cream in the vending machines available in the
cafeteria before and after school only. Students are not allowed to purchase items from vending machines
during the student contact academic school day.
Clean-Up
Four lunch periods are scheduled daily. Out of respect for those students who eat in the cafeteria all students
are expected to bus their trays and dispose of their garbage. Those students who eat on the patio during nice
weather are to properly dispose of their garbage and keep the area clean. The patio remains open if students
respect the patio area and weather permits.
Theft
Students caught stealing food or falsely using another student’s PIN will be disciplined by SAHS administration
and referred to the police.
CAMPUS SAFETY AND SECURITY
Closed campus: Stillwater Area High School is a closed campus. Students are only permitted to leave school
grounds during the academic day for school-sponsored activities or at the request of a student’s parent or
guardian.
Signing Out of the Building
Parents/guardians may contact the Attendance Office (with a note or a phone call) to make arrangements for
their student to leave campus during the school day. The Attendance Office will issue the student a “Permit to
Leave the Building” and the student must present that permit to the security officer at the front entrance of the
high school.
Parking Lot
Access and availability of the parking lot is a privilege for students. Please respect all district policies including
but not limited to the safety of all of our students. Illegal items, gang symbols or markings deemed to be a
symbol of hatred may be a violation of school policy and will result in discipline including forfeiture of the
right to park on campus.
Parking Lot Access
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Please use the gate off of 58 th street off of Stillwater Boulevard for campus access. All other entries are closed
during school hours. All visitors must enter through the main entrance and report to receptionist. Please prearrange
visits with staff prior to entry.
Parking Lot Security
A parking lot security officer is stationed at the 58 th street entrance to the campus during school hours. Visitors
will be stopped and asked their name and the reason for their visit on campus. Their car vehicle license shall be
recorded. There may be times when visitors are asked to provide identification. Please understand that this is
in the interest of safety for our students and staff.
Police Liaison/School Resource Officer
Stillwater Area High School and Oak Park Police Department cooperate in the full-time assignment of a
juvenile police liaison officer. The liaison officer is a resource to students, parents and staff. The police liaison
officer’s office is located in the Black Pony Center of the high school. The police liaison can be contacted at
351-8018 or at the Oak Park Police Department 439-4723.
DUE PROCESS
In any action taken against a student of SAHS resulting from a student’s breach of established rules and
regulations, the student will be entitled to due process as defined under the various Minnesota statues. The
following basic procedures will be adhered to:
● Students shall be informed of policies, rules, and regulations dealing with students’ rights and
responsibilities.
● Parents/Guardians shall have the opportunity to be informed of policies, rules, and regulations dealing
with students’ rights and responsibilities.
● Prior to implementation of corrective measures, students must be informed of the reason for such
corrective measures either orally or in writing, depending on the severity of the case.
● Students should be given the right to explain their version of an incident.
● Parents/Guardians shall be informed of any behavior by the student that may result in formal disciplinary
action and shall be informed of any corrective or disciplinary measures taken in accordance with state
statutes, rules, and regulations.
● The extent of involvement of parents in a conference shall depend on the severity of the individual
infraction and shall be decided by the principal.
● Any action taken and the date it occurred shall be documented.
● Alternative measures shall be considered as a possible means of bringing about behavioral change.
● All decisions for disciplinary action may be based on one incident or may be based on several related
incidents.
EVACUATIONS/ALERTS
Systems have been set up for building evacuations and alerts due to life-threatening situations. When asked to
evacuate the building or when directed to seek a ‘safe harbor’ area because of threatening weather conditions,
all persons are expected to comply. Failure to comply may result in removal and/or the filing of criminal
charges via the Oak Park Police. Consult the school or district web site should you have questions and or
concerns in case of an emergency where phones are not in use.
FIRE DRILLS
When the first alarm sounds, students will be directed to leave the building in an orderly fashion. Students will
quickly and quietly move out of the building and wait outside until the all clear is given to return to the
building. Each classroom will have posted instructions indicating “safe areas” or evacuation routes for fire
alarms.
Page 36 of 41

FIRES & FALSE ALARMS
The intentional destruction or damage to any school building or property by means of fire or fireworks will be
dealt with in accordance to the discipline policy. Consequences will include immediate removal, notification of
police and fire department, and restitution for damage. False fire alarms constitute significant disruption of the
educational process. Violators will also be charged with a misdemeanor or felony in keeping with State Law
609.686.
LOCKERS
School lockers are the property of District 834 and are loaned to students for their use. School authorities have
the legal right to access lockers and search them at any time, for any reason and without notice.
Students are to use only the locker assigned to them. Students are not to share their combination or locker with
another student and are responsible for their own possessions. The school will not assume responsibility for lost
or stolen articles. To decrease the likelihood of locker theft, students are asked to keep their locker locked at all
times, spin the dial after closing the door, and make sure the entire door is closed. Valuable items should not be
left in the locker. Students are liable for damage to their lockers. If the locker is defaced or damaged in any
way, the student may be assessed costs for restoration or repair. Anyone found defacing, damaging or
vandalizing a locker or any other school property will face disciplinary consequences and/or referral to the legal
system. CAUTION: Written statements on lockers may be deemed as harassment or violation of school rules
or law..
LOST AND FOUND
General lost and found items should be brought to the main office receptionist.
MESSAGES
With over 2,200 students at SAHS, sheer numbers dictate the need for an orderly process of notifying students
of messages that are urgent or are deemed family emergencies. Only emergency messages from the
parent/guardian will be taken by contacting the appropriate student center. Students will not be called out of
class except for emergency situations. If it is deemed necessary, office personnel will attempt to verify the
degree of emergency before contacting the student.
POLICE QUESTIONING AND/OR APPREHENSION
It may be necessary for school resource officer or representatives of the police department to make
investigations in the school and in doing so, to interview students.
Only the school resource officer or representatives of the city police or the county sheriff’s department may be
allowed to see and interview students in school. Private detectives, attorneys, or representatives of private
concerns conducting investigations shall not be allowed access to students in school and shall be informed that
any questioning they want to do shall be done outside of the school.
When it is necessary for a school resource office or representative of the police or sheriff’s department to
interview a student in school, the following procedure shall be observed:
1. The officer shall call the assistant principal’s office, state the purpose of the visit and request permission
to interview a student or students.
2. If the assistant principal cannot be contacted, the office of the principal shall be called.
3. Principals are authorized to provide a room where it shall be possible for the officer to interview a
student. Efforts shall be made to accomplish this without observance by other school personnel or
students.
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The school shall not release the student to the officer to accompany him to the headquarters for questioning
without prior notification of the parents/guardians, unless the police are making an actual arrest. In this event,
every effort will be made to notify the parents/guardians of the student.
REQUEST BY DEPARTMENT OF COURT SERVICES
When the juvenile court has taken jurisdiction of a matter involving a minor and assigned a probation officer,
opportunities will be given for the officer to interview the student at school free from the observance of other
students or individuals. It is not essential that the principal or his/her agent be present at the interview. The
probation officer has been duly authorized by the court following the arraignment hearing to investigate the
case. In the event the student is placed on probation, the probation officer is authorized to take the student into
custody under supervision.
SCHOOL CLOSINGS
In the event of inclement weather, school cancellations will be announced over local stations. In general, when
school is called off, all student and public activities held in the district’s buildings will be canceled. Parents
may always determine when it is unsafe for their child to drive to school.
The following radio and television stations will have the notification by 6:00 a.m. of school closings or changes
in start times. We try to have the notification on earlier but sometimes it just is not possible to make a
determination earlier. We will always try to have students in school rather than call off school. We will post on
KARE Channel 11, WCCO 830 AM/Channel 4 and KSTP Channel 5.
Students and parents should be advised to listen to these stations for emergency messages AND are
DISCOURAGED FROM CALLING SCHOOL OFFICES. Calling into school offices or central services will
result in frustrations for all involved considering the activity in offices when there is any change in normal
procedures.
NOTIFICATION – HOTLINE Hotline will have school closing information: 651-351-8099
NOTIFICATION – WEB PAGE School closing information is posted www.stillwater.k12.mn.us
STUDENT DROP-OFF AND PICK-UP
Parents/guardians or others who provide transportation for students to and from school are to drop students off
in the circle area in front of the main entrance to the school. Drivers are to stay with their vehicles and not
block fire lanes. Prior to 7:45, entrances off of Highway 5 and 58th street may be used. Between the hours of
7:45 a.m. and 2:45 p.m., only the entrance off of 58th street is open. The area behind the school is for buses
only between the hours of 7:00 a.m. and 2:30 p.m. Please remember, this area is a pick-up/drop-off area for
students and only school approved vehicles should be in the drop off lot.
TEXTBOOKS
Books issued by the school for specific classes are the responsibility of the student. Students may not be
allowed to pick up their schedules, yearbooks, cap and gowns, or diplomas unless all materials are returned.
Parking privileges may also be impacted the following year. A fine for lost or damaged books will be assessed.
TORNADO DRILLS
The signal for a tornado drill will be a verbal announcement followed by three short successive bell chimes.
Students must leave the classroom when directed to do so and proceed to assigned areas designated on tornado
shelter directions located in each classroom. Students must stay inside the building and away from glass. No
one will be permitted to leave. Students should assume a crouched position and face the wall keeping their head
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near to the floor as possible. Students must remain at the assigned place until the all clear is announced. Each
classroom will have posted instructions indicating “safe areas” or evacuation routes for tornado alarms.
TENNESSEN WARNING
The Tennessen Warning states that an agency or institution can request individuals to supply confidential or
private information concerning them. The warning must include:
● Why the data is being collected from them and how the school intends to use it.
● Whether the individual may refuse or is legally required to supply the data.
● Of any consequence to the individual of either supplying or refusing to supply the data.
● Of the identity of other persons or entities authorized by law to receive the data.
UNIQUE SITUATIONS
Discipline situations that arise not covered by these guidelines will be handled on a case-by-case basis.
Behaviors that are willful and disruptive or potentially harmful are included. Unique or special situations at a
particular school may call for an adjustment in the discipline policies to meet the school or district’s needs.
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EASY REFERENCE GUIDE WHERE DO I GO TO GET HELP?
Go to SAHS for website or:
I need help with: Report to: Speak to: Telephone #
Academic Activities Activities Office Jacki Delahunt/Secretary 351-8030
Accident Report Main Office Principal Secretary 351-8042
Activity Calendar Athletic Office Jackie Delahunt/Secretary 351-8032
Alternative Assessments Pony Center Counselors
Announcements Hb-O White Pony Center Shelly Enhelder/Secretary 351-8036
Athletic Activities Athletic Office Jacki Delahunt/Secretary 351-8032
Athletic Eligibility Athletic Office Jacki Delahunt/Secretary 351-8032
Attendance Main Rotunda Jean Bellecourt/Attendance 351-8011
Bus Information Central Office Central Services 351-8377
Change of Address Students Central Office Diana Olson 351-8412
Club Information Activities Office Jacki Delahunt/Secretary 351-8032
College Information Career Center Gayle Solsvig 351-8012
College Recommendation Pony Center Counselors/Teachers
Course Work Teacher Teachers
Custodial Services Loading Dock Mike Miller 351-8050
Emergency Building Lynn Walek 351-8040/8044
Extended Student Illness Pony Center Teacher/Center Staff
Financial Aid Career Center Gayle Solsvig/Counselor 351-8012
Graduation Ceremony Main Office Linda Moncrief 351-8042
Graduation Requirements Pony Center Counselor
Grade Questions Teacher/Counselor Counselor
Honor Roll Pony Center Counselor
ID Card Replacements Main Office Linda Moncrief 351-8042
Page 40 of 41

Student Injury Nurse’s Office Susan Peterson 351-8225
Job Opportunities Career Center Gayle Solsvig 351-8012
Locker Problems Pony Center Pony Center Secretaries
Lost & Found Main Office Lynn Walek 351-8044
Lost Texts Teacher Media Center 351-8096
Lunch Assistance Food Services Marie Jara 351-8070
Make-Up Tests/Work Teacher Teacher
Map of Building Pony Center Pony Center Secretaries
Online Learning Pony Center Counselors/Administration
Parking Permit Information Main Office Lynn Walek 351-8044
Passwords for Online Teacher/Pony Center Teacher/Pony Center
Poster Approval Pony Center Assistant Principal
Scholarships Career Center Counselors
Student Council Main Office Linda Moncrief 351-8042
Summer School Information Pony Center Counselor
Technology Assistance Elam Noor Technology 351-8004
Textbook Fines Media Center Media Center 351-8096
Theft Reports Pony Center Assistant Principal/Police Liaison
Transcripts Career Center Bookkeeper 351-8045
Transferring Schools Pony Center Counselors
Visitor Policy Pony Center Assistant Principal
Page 41 of 41

2013-14 Board Goals
1. Encourage community support for the November 5, 2013 levy election.
2. Continue building trust throughout our school district and community. Trust building
will continue through reading, discussing, modeling, and listening to others.
3. Support Year 1 of "Bridge to Excellence."

I. Call to Order
II.
III.
IV.
Independent School District No. 834 – Stillwater Area Public Schools
Stillwater City Hall, 216 North Fourth Street, Stillwater
Board Business Meeting Agenda – August 8, 2013 – 7:00 p.m.
Roll Call
Pledge of Allegiance
District Mission
V. Approval of the Agenda
VI. Introductory Items
A. Superintendent Report
1. Introduction of Coordinator of Educational Technology and Innovation, Jeff Brazee; Early Childhood
and Family Programs Administrator, Karen Manske
2. State Champion Track & Field Team
VII.
Open Forum
VIII. Consent Items
A. Minutes of July 18, 2013 Board Meeting
B. Bills Payable July 11, 2013 – July 30, 2013
C. Human Resources Personnel Report
D. Designate Official Publication
E. District Memberships
F. Mass Shelter Agreement - Stillwater Area Public Schools and the St. Croix Valley Chapter of the
American Red Cross
G. School Nutrition Joint Agreement - Stillwater Area Public Schools and Northeast Metropolitan
Intermediate School District 916
IX. Reports
A. Review Resolutions Needed for Board Approval Related to Fall Levy – Dr. Lunn
X. Action Items
A. Resolution Determining the Necessity of Increasing General Education Revenue and Calling a
Special Election and Referendum Thereon – Board Chair
B. Resolution Authorizing a New Board Approved Referendum Authority – Board Chair
C. Resolution Electing Not to Participate in the Location Equity Index Program for Fiscal Year 2015 –
Board Chair
D. Junior High and Senior High Handbooks – Mr. Laager
XI. School Board Updates
A. Chairperson Report
1. Board Learning Session Update
2. Summary of Superintendent Evaluation
B. Board Member Reports
1. Working Group Updates
XII.
Adjourn
School Board Goals 2013-2014

Meeting Date: August 8, 2013
Agenda Items I through V
Date Prepared: June 20, 2013
ISD 834 Board Meeting
I. Call to Order
II. Roll Call
Board Members
Kathy Buchholz, Board Chair
Tom Lehmann, Vice Chair
George Hoeppner, Clerk
Natalie Fedie, Treasurer
Amy Burback, Director
Natasha Fleischman, Director
Mike Ptacek, Director
Corey Lunn, Superintendent
III. Pledge of Allegiance
IV. District Mission
The mission of Stillwater Area Public Schools, in partnership with students, family and community, is to
develop curious individuals who are active and engaged leaders in an ever-changing world by challenging
all students as they travel along their personalized learning pathways.
V. Approval of the Agenda
Motion by: _____________________Seconded by: _____________________Vote: _______________

Agenda Item VI. A.
Date Prepared: June 20, 2013
ISD 834 Board Meeting
Agenda Item: Introductory Items
Meeting Date: August 8, 2013
Student Report and Superintendent Report
__________________________________________
Background:
Each meeting the Student Board Members and the Superintendent will provide updates on items of
interest in the announcement category. Many times these topics develop between the time the agenda is
prepared/distributed and the meeting date. Topics generally include announcement of attendance at
district events, communications items, FYI items and correspondence items worth noting. What is
included in this item will vary each month depending on the nature of the topics, the school year schedule
and time of activities.
__________________________________________
Recommendation:
Board action is not required.

Agenda Item VII.
Date Prepared: June 20, 2013
ISD 834 Board Meeting
Agenda Item: Open Forum
Meeting Date: August 8, 2013
__________________________________________
Background:
If a person wishes to speak to the School Board, they will be able to do so at the start of the Board meeting during
Open Forum. These are the current procedures.
To address the Board, you must sign in.
1. At the Open Forum portion, the Board Chairperson will ask you to come to the microphone.
2. You are asked to state your name and address for the record. You will then have five (5) minutes to
address the Board with your comments. If many persons wish to speak on the same topic, the Board Chair
may ask those wishing to speak to designate a spokesperson and will allow a longer time for addressing
the Board.
3. When you have completed your comments, you will be thanked for addressing the Board and will leave the
microphone.
After a person addresses the Board:
1. The Board will ask administrators present to review the concern(s) presented and generally there is no
discussion between the speaker and the Board. The Board will not deliberate or take action regarding
requests presented at this meeting.
2. If public follow-up is required, it will be presented at a subsequent meeting.
While comments and questions on issues are welcome during Open Forum, law prohibits the Board from
discussing concerns about individual employees or students in a public meeting. We will stop the
proceedings immediately if employee or student privacy issues are raised and direct the speakers to
forward comments regarding individual employees or students to the superintendent.
__________________________________________
Recommendation:
Board action is not required.

Agenda Item: Consent Agenda
Meeting Date: August 8, 2013
Contact Person: Varies by item
Agenda Item VIII. A. B. C. D. E. F. G.
Date Prepared: June 20, 2013
ISD 834 Board Meeting
Background:
A. School Board Meeting Minutes July 18, 2013
Contact Person: George Hoeppner, Clerk or Barbara Proulx, Secretary
A copy of the minutes from the July 18, 2013 meeting is included for your review.
B. Bills Payable July 11, 2013 – July 30, 2013
Contact Person: Kristen Hoheisel, Director of Finance
A copy of the check register is on file with the treasurer and the secretary.
C. Human Resources Personnel Report
Contact Person: Cathy Moen, Director of Administrative Services
A summary of personnel transactions for the month is enclosed, including retirements, resignations,
releases, hires, additional assignments, leaves of absences, assignment changes and co-curricular hires.
D. Designate Official Publication
Contact Person: Kristen Hoheisel, Director of Finance
The recommendation of the newspaper for official publications is included for your review.
E. District Memberships
Contact Person: Corey Lunn, Superintendent
A copy of the district memberships renewals are included for your review.
F. Mass Shelter Agreement - Stillwater Area Public Schools and the St. Croix Valley Chapter of the
American Red Cross
Contact Person: Dennis Bloom, Director of Operations
A copy of the agreement is included for your review.
G. School Nutrition Joint Agreement - Stillwater Area Public Schools and Northeast Metropolitan
Intermediate School District 916
Contact Person: Dennis Bloom, Director of Operations
A copy of the Joint Powers Agreement is included for your review.
Board Approval of the Consent Agenda is needed.
Recommendation:
A motion and a second to approve the Consent Agenda will be requested.
Motion by: _____________________Seconded by: _____________________Vote: _______________

Independent School District No. 834 – Stillwater Area Public Schools
School Board Business Meeting Minutes
July 18, 2013
I. Call to Order
The meeting was called to order at 7:00 p.m.
II. Roll Call
Board Members Present: Kathy Buchholz, Board Chair; Tom Lehmann, Vice Chair; George Hoeppner,
Clerk; Amy Burback, Director; Mike Ptacek, Director; Natalie Fedie, Treasurer; Natasha Fleischman,
Director, Superintendent Dr. Corey Lunn
III. Pledge of Allegiance
Board member Amy Burback led the Pledge of Allegiance.
IV. Board member Mike Ptacek read the district mission statement.
V. Approval of the Agenda
Motion by, Mike Ptacek; Second by Natalie Fedie; Vote: 7 Ayes, 0 Nays; Motion Carried.
VI. Introductory Items
A. Superintendent Report
Recognition of Legislators – Superintendent Lunn and Chair Buchholz recognized Representative
Bob Dettmer for his service to our communities and his hard work during the 2013 legislative
session.
State Champion Track & Field Team – Due to scheduling conflicts, this will be rescheduled.
Introduction of new Administrators to the District – Superintendent Lunn introduced Kristen
Hoheisel, Director of Finance, Malinda Lansfeldt, Executive Director of Learning Services and
Elementary Education, and Ryan Laager, Executive Director of Curriculum and Secondary
Education. Malinda introduced Melissa Sonnek, Interim Principal of Marine/Withrow; Ryan
introduced Don Johnson, Interim Principal of SAHS.
VII. Open Forum
There were no speakers.
VIII. Consent Items
A. Minutes of June 27, 2013 Board Meeting
B. Accept Gifts and Donations June 2013
C. Bills Payable June 19 – July 19, 2013
D. Human Resources Personnel Report
E. Revised Integration Revenue Budget
F. ECSE Academic Calendar
Motion by, Tom Lehmann; Second by Natalie Fedie; Vote: 7 Ayes, 0 Nays; Motion Carried.
IX. Reports
A. End of Year Activities Update
Ricky Michel, the high school activities supervisor, shared an overview of the past year’s
accomplishments in high school sports. The high school had two championship teams - boys cross
country and boys track and field - and many individual student athletes received honors and awards for
their achievements.
B. Levy Options Update and Discussion
Superintendent Lunn provided board members with a quick overview of the impact recent legislative
changes will have on our levy proposal. Though legislative action won’t change our total request to
taxpayers, it has provided the district with more tools to generate revenue and changed the way students
are counted, both of which will impact the way the ballot will look in the fall. The board considered the
new options available and will continue the discussion during the board retreat on July 30. A final
decision on what will be included on this fall’s ballot will be made August 8.

X. Action Items
A. Discipline Policy
School Board members approved minor revisions to the discipline policy. This policy requires annual
review by the board.
B.C. Alternative Facility Project 2014-2015 and Letter of Consultation
School board members approved the Alternative Facility Project list for the 2014-2015 school year, along
with a letter of consultation required by the state. This lists the facility maintenance projects the district
plans to complete for the coming year. These projects are part of a 10-year plan to maintain school
buildings. Projects include things such as painting, repairing roofs and flooring, and replacing fixtures in
buildings.
D.E. Health and Safety Budget and Policy Review
School board members approved the health and safety budget and policy. Like the alternative facilities
projects, state law provides a revenue source for the district to complete health and safety improvement
projects in schools. These projects include things such as removing physical hazards, improving
playground safety, removing hazardous waste, and conducting indoor air quality testing.
F. Resolution to Approve NE Metro 916 Health and Safety Budget
The school board approved the health and safety budget for Northeast Metro 916, a collaborative to
which the district belongs.
Motion by, Tom Lehmann; Second by, Natasha Fleischman; Vote: 7 Ayes, 0 Nays, Motion Carried.
XI. School Board Updates
A. Chairperson Report
1. Board Learning Session Update
Auditory / Oral Program Presentation
School board members learned about the auditory/oral program, which is housed in the Early
Childhood Family Center. This program is managed by Northeast Metro 916 and provides
services to young children from Stillwater and other neighboring districts that are deaf or hard of
hearing.
2. Pros and Cons of Levy Options
Board members learned how changes in state law would impact the levy proposal for this fall.
They were presented with four different levy scenarios for consideration – all of which raise the
same amount of money but use different funding mechanisms provided by the state. They
considered the pros and cons of each scenario. Good News: Under all five scenarios the tax
impact on a $250,000 home is at least $18 less per year than our original proposal and more than
$54 less per year than the 2011 levy request. Continued conversation will take place in the
coming weeks as the board works toward a final decision on what to include on this fall’s ballot.
B. Board Member Reports
1. George Hoeppner provided an EMID update.
2. Mike Ptacek provided an MSBA seminar report.
XII. Adjournment
The meeting adjourned to closed session at 8:15 p.m.
Motion by, Tom Lehmann; Seconded by Natasha Fleischman; Vote: 7 Ayes, 0 Nays, Motion Carried.
The closed session adjourned to open meeting at 9:44 p.m.
Motion by, Natasha Fleischman; Seconded by Amy Burback; Vote: 7 Ayes, 0 Nays, Motion Carried.
The meeting adjourned at 9:45 p.m.
Motion by, Natasha Fleischman; Seconded by George Hoeppner; Vote: 7 Ayes, 0 Nays, Motion Carried.

PERSONNEL CHANGES: BOARD MEETING 08/08/2013
(New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 1
RETIREMENT/RESIGNATION/RELEASE
NAME STATUS ASSIGNMENT GROUP EFFECTIVE DATE
Buckner, Desiree Resignation C/E Program Lead, 20-29 hours/week
Rutherford Elementary
Novak, Lisa Termination C/E Program Assistant, 31-40 hours/week
Lake Elmo Elementary
Rauscher, Jolene Resignation Paraprofessional, 5.0 hours/day
Stonebridge Elementary
Schwarz, Nathan Resignation 1.0 FTE Social Studies Teacher
Stillwater Area High School
Villafania, Debra Resignation Supervisor of Human Resources
Central Services Building
C/E Leads &
July 11, 2013
Assistants
C/E Leads &
July 19, 2013
Assistants
SCPA July 22, 2013
SCEA June 10, 2013
CSS August 8, 2013
HIRES
NAME ASSIGNMENT ANNUALIZED GROUP REASON EFFECTIVE DATE
SALARY/
HOURLY
Bartelma, Abby
1.0 FTE School Psychologist
$57,530 SCEA 2013-2014 staffing August 21, 2013
Stonebridge and Withrow Elementary
Boersma, Jenica
1.0 Elementary Education Teacher
$38,525 SCEA 2013-2014 staffing August 21, 2013
Oak Park Elementary
Cortez, Sandy
Paraprofessional, 5.25 hours/day
$11.91/hour SCPA 2013-2014 staffing September 3, 2013
Lake Elmo Elementary
Csulits, Rosa
1.0 Elementary Education Teacher
$35,616 SCEA 2013-2014 staffing August 21, 2013
Stonebridge Elementary
Filipovich, Chelsea
1.0 FTE Spanish Teacher
$35,616 SCEA 2013-2014 staffing August 21, 2013 – June 9, 2014
Stillwater Area High School
Grundman, Jennifer
1.0 FTE School Counselor
$43,442.60 SCEA 2013-2014 staffing August 21, 2013
Stillwater Junior High
Holden, Wendy
1.0 FTE Elementary Education Teacher
$68,568 SCEA 2013-2014 staffing
August 26, 2013
Stonebridge Elementary
(rehire)
Huelsmann, Thomas
.4 FTE Band Teacher
$68,568 SCEA 2013-2014 staffing August 26, 2013 – June 9, 2014
Stonebridge and Afton-Lakeland Elementary
(rehire)
Jerabek-Kinney,
1.0 FTE American Sign Language Teacher
$58,228 SCEA 2013-2014 staffing August 21, 2013 – June 9, 2014
Susan
Stillwater Area High School
Johnson, Casey
.8 FTE Vocal Music Teacher
$37,044 SCEA 2013-2014 staffing
August 26, 2013
Afton-Lakeland Elementary
(rehire)
Kazemba, Katherine
Targeted Services Teacher
$30.15/hour SCEA Student Need July 8, 2013 – August 1, 2013
Stillwater Area High School
Kobilka, Jillian
1.0 FTE Vocal Music Teacher
$37,044 SCEA 2013-2014 staffing August 21, 2013
Andersen Elementary & Stillwater Junior High
Manske, Karen Early Childhood and Family Programs Administrator $86,096 Director Replacement August 1, 2013
Early Childhood Family Center
Potter, Lisa
1.0 FTE Read with Me and Interventionist
$62,836 SCEA 2013-2014 staffing
August 26, 2013
Oak Park Elementary
(rehire)
Riesgraf, Matthew
1.0 FTE Elementary Education Teacher
$45,071 SCEA 2013-2014 staffing August 21, 2013
Stonebridge Elementary
Sonnek, Melissa
Interim Principal
$98,151 Principal Replacement July 24, 2013 – June 30, 2014
Marine & Withrow Elementary
Syman, Mara
.6 FTE Band Teacher
Rutherford and Andersen Elementary
$35,616 SCEA 2013-2014 staffing August 21, 2013

PERSONNEL CHANGES: BOARD MEETING 08/08/2013
(New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 2
LEAVES OF ABSENCE
NAME
STATUS
Recommend Approve
or Deny
Helms, Theresa Approve 4.0 hour/day Paraprofessional
Early Childhood Family Center
Hinderlie, Alison Approve .5 FTE Elementary Education Teacher
Oak Park Elementary
Johnson, David Approve 1.0 FTE Math Teacher
Stillwater Area High School
Magler, Tracy Approve 8.0 hour/day Payroll Technician
Central Services Building
O’Shea, Molly Approve 1.0 FTE Elementary Education Teacher
Stonebridge Elementary
Proulx, Barbara Approve 8.0 hour/day Administrative Assistant to Superintendent
& School Board
Central Services Building
ASSIGNMENT GROUP EFFECTIVE DATE
SCPA June 25, 2013 – September 17, 2013
SCEA August 29, 2013 – October 10, 2013
(approximate dates)
SCEA August 26, 2013 – November 7, 2013
(approximate dates)
Tech Support July 17, 2013 – August 25, 2013
(approximate dates)
SCEA August 26, 2013 – October 16, 2013
Tech Support June 26, 2013 – August 23, 2013
(approximate dates)
ASSIGNMENT CHANGES
NAME FROM TO GROUP REASON EFFECTIVE DATE
Boettcher, Glenn
Brazee, Jeff
Cutler, Marcia
Fischer, Melissa
Kapsner, Todd
Lacasse, Rita
Mankowski, Jennifer
St. Ores, Lisa
Villeneuve, Diana
Williamson, Catherine
1.0 FTE Agriculture/Science Teacher
Stillwater Area High School
Technology and Innovation Coach
Stillwater Area High School
1.0 FTE Elementary Education Teacher
Lake Elmo Elementary
.6 FTE Health Care Specialist
Lake Elmo and Early Childhood Family
Center
1.0 FTE Project Lead the Way Teacher
Stillwater Area High School
.6 FTE English Teacher
Stillwater Area High School
1.0 FTE Elementary Education Teacher
Andersen Elementary
.4 FTE Orchestra Teacher
Stonebridge and Lake Elmo Elementary
.65 FTE DAPE Teacher
District Wide
1.0 FTE Vocal Music and Intervention
Teacher
Oak Park Elementary
1.1 FTE Agriculture/Science Teacher
Stillwater Area High School
Coordinator of Educational Technology
and Innovation
Central Services Building
.8 FTE Interventionist
Lake Elmo Elementary
.8 FTE Health Care Specialist
Lake Elmo Elementary
1.1 FTE Project Lead the Way Teacher
Stillwater Area High School
.4 FTE English Teacher
Stillwater Area High School
.2 FTE Interventionist
Oak Park Elementary
.6 FTE Orchestra Teacher
Stonebridge and Lake Elmo Elementary
.9 FTE DAPE Teacher
District Wide
.8 FTE Vocal Music Teacher
Oak Park Elementary
SCEA 2013-2014
staffing
CSS 2013-2014
staffing
SCEA 2013-2014
staffing
CSS 2013-2014
staffing
SCEA 2013-2014
staffing
SCEA 2013-2014
staffing
SCEA 2013-2014
staffing
SCEA 2013-2014
staffing
SCEA 2013-2014
staffing
SCEA 2013-2014
staffing
August 26, 2013 – January 17, 2014
July 29, 2013
August 26, 2013 – June 9, 2014
August 27, 2013
August 26, 2013 – January 17, 2014
August 26, 2013
August 26, 2013
August 26, 2013
August 26, 2013
August 26, 2013
CO-CURRICULAR HIRES
NAME ASSIGNMENT SALARY REASON EFFECTIVE DATE
Ballweg, Alex
Nybakken, Eric
Assistant Football Coach
Stillwater Area High School
Assistant Boys Soccer Coach
Stillwater Area High School
$2,280 Replacement Fall Season
$4,104 Replacement Fall Season

PERSONNEL CHANGES: BOARD MEETING 08/08/2013
(New Hires, Resignations, Retirements, Terminations, Leave Requests) Page 3
CO-CURRICULAR RETIREMENT/RESIGNATION/RELEASE
NAME STATUS ASSIGNMENT EFFECTIVE DATE
Bartosiewski, Ryan Resignation Assistant 8 th Grade Football Coach
Oak-Land Junior High
Bergquist, Matthew Resignation Lead 9 th Grade Boys Soccer Coach
Stillwater Junior High
Bjorlin, Kenneth Resignation Assistant Volleyball Coach
Stillwater Area High School
Brown, Melissa Resignation 9 th Grade Volleyball Coach
Stillwater Area High School
Spafford, Rusell Resignation Assistant 8 th Grade Football Coach
Stillwater Junior High
July 23, 2013
July 23, 2013
June 28, 2013
July 23, 2013
July 23, 2013

Agenda Item VIII D.
Date Prepared: July 23, 2013
ISD 834 Board Meeting
Agenda Item: Consent Agenda – Designate Official Publication
Meeting Date: August 8, 2013
Contact Person: Kristen Hoheisel, Director of Finance
____________________________________________________________________________________________________
Background:
The District is required by statute to designate a newspaper for official school publications (Minnesota Statute 331A.04) each
year. Administration requested proposals from the Stillwater Gazette, Lillie Suburban Newspapers, Inc., Press
Publications/St. Croix Valley Press and Country Messenger. Criteria for evaluation of proposals included cost per column inch
to publish District 834’s legal notices and proceedings, the schedule for newspaper publications including deadlines for
submission of notices, and, pertinent newspaper service/circulation data.
The Stillwater Gazette is published three times a week, on Wednesdays, Thursdays and Fridays, for submission of legal
notices, with circulation to approximately 2,350 households in the St. Croix Valley area zip codes. Lillie Suburban
Newspapers, Inc. is published weekly, for submission of legal notices, with circulation to approximately 8,000 households in
Oakdale, 1,400 households in Lake Elmo and 1,300 households in Stillwater. The St. Croix Valley Press is published weekly,
for submission of legal notices, with circulation to approximately 8,000 households in the St. Croix Valley area zip codes. The
Country Messenger has chosen not to submit a response. The following table shows the proposed rates for 2013-14 as well
as historical costs.
2013-14 Proposed Rate 1 st Publishing
Price per Inch
2 nd Publishing
Price per Inch
Stillwater Gazette $3.40 $2.85
Lillie Suburban Newspapers, Inc. $2.50 $2.45
St. Croix Valley Press Publications $4.90 $4.90
Historical Costs/
Official Newspaper
Actual
1 st Publishing
Price per Inch
Gazette 2012-13 $3.30 $2.75
Gazette 2011-12 $3.20 $2.65
Gazette 2010-11 $3.10 $2.60
Gazette 2009-10 $3.00 $2.50
Gazette 2008-09 $2.50 $1.95
Gazette 2007-08 $2.50 $1.95
Gazette 2006 $2.50 $1.95
Courier News 2005 $2.70 $2.00
Courier News 2004 $2.75 $2.00
Gazette 2003 $2.84 $1.99
Courier News 2002 $2.85 $2.00
Gazette 2001 $2.85 $2.00
Gazette 2000 $2.89 $2.32
Courier News 1999 $3.00 $2.00
Gazette 1998 $3.00 $2.40
Courier News 1997 $2.75 $2.75
Courier News 1996 $2.75 $2.75
2 nd Publishing
Price per Inch
After evaluating all criteria, Administration recommends that the Board of Education designate the Stillwater Gazette as the
newspaper for official publications for 2013-14.
KH:sm

Agenda Item VIII. E.
Date Prepared: July 24, 2013
ISD 834 Board Meeting
Consent Agenda Item: Renewal of District Memberships 2013-2014
Meeting Date: August 8, 2013
Contact Person: Superintendent Lunn
__________________________________________
Background:
Membership Organization 2012-2013 2013-2014
Center for Applied Research and Educational $1,500 $1,500
Development (CAREI) Services include: Curriculum and
instruction initiatives, assessing broad policy decisions at the
district level and professional development of teachers and
administrators.
MN School Boards Association (MSBA) $12,115 $12,593
Services include: policy formats, legal advice, election advice
and legislative updates to support school districts and
Boards of Education.
MN State High Schools League (MSHSL) No Fee No Fee
Supervises and regulates interscholastic athletic and fine art
events. There is no fee however, board action is required
for participation.
Schools for Equity in Education (SEE) $8,812.29 $9,322.90
Services include: property tax reform analysis, legislative
updates, services for development of a parent/community network
and lobbying services on issues important to District 834.
Association of Metropolitan School Districts (AMSD) $11,714 $11,665
AMSD's primary task is to lobby at the state level for the needs of
metropolitan school districts. However, AMSD's Board believes that
its lobbying efforts are most effective when the organization plays a
role in shaping the broader public debate on K-12 issues and
advocates for policies that benefit the State as a whole.
_________________________________________
Recommendation:
A motion and a second to approve the Consent Agenda will be requested.

Agenda Item VIII. F.
Date Prepared: July 29, 2013
ISD 834 Board Meeting
Agenda Item: Consent Agenda
Meeting Date: August 8, 2013
Contact Person: Dennis Bloom
__________________________________________
Background:
Mass Shelter Agreement – Stillwater Area Public Schools and St. Croix Valley Chapter of American Red Cross
The District currently partners with the American Red Cross to provide pre-designated emergency facilities to be
used as a short term evacuation site or an overnight shelter during major disasters. Major disasters include events
such as tornadoes, flooding, and severe winter storms. This partnership includes permission to use specified areas
of the schools, i.e. gymnasiums, cafeterias, rest rooms, and certain classrooms.
The American Red Cross representatives recently approached the District to request an update to the partnership
agreement which would include five schools as pre-designated emergency facilities. The agreement includes
Withrow Elementary, Afton-Lakeland Elementary, Oak-Land Junior High, Stillwater Junior High, and Stillwater Area
High School. In the event of a local emergency, District administrators will be contacted to determine availability.
Administration recommends approval of the Mass Shelter Agreement with the St. Croix Valley Chapter American
Red Cross along with authorization to sign the necessary documents.
Attachment: Mass Shelter Agreement
__________________________________________
Recommendation:
Board approval is requested.

American Red Cross
Shelter Agreement
The American National Red Cross (“Red Cross”), a not-for-profit corporation chartered by the
United States Congress, provides services to individuals, families and communities when disaster
strikes. The disaster relief activities of the Red Cross are made possible by the American public,
as the organization is supported by private donations and facility owners who permit their
buildings to be used as a temporary refuge for disaster victims. This agreement is between the
Red Cross and a facility owner (“Owner”) so the Red Cross can use the facility as an emergency
shelter during a disaster.
Facility:
SEE ATTACHED FACILITY LIST
Parties and Facility
Owner:
Legal name: Independent School District 834
24-Hour Point of Contact:
Name and title: Tony Willger, Supervisor of Facilities and Operations
Work phone: 651-351-8374 Cell phone/pager: 651-295-3999
Address for Legal Notices:
Stillwater Area Public Schools
1875 South Greeley Street
Stillwater, MN 55082
Red Cross:
Legal name: The American National Red Cross
Chapter: Northern Minnesota Region
24-Hour Point of Contact:
Name and title: “Fire Duty Officer”
Work phone: 612-871-6767 Cell phone/pager:
Address for Legal Notices:
American Red Cross - Northern Minnesota Region
1201 W River Parkway, Minneapolis, MN 55454
Copies of legal notices must also be sent to:
The American National Red Cross, Office of the General Counsel,
2025 E Street, NW, Washington DC 20006
and
The American National Red Cross, Disaster Operations,
2025 E Street NW, Washington, DC 20006.
Shelter Facility:
(Insert name and complete street address of building or, if multiple buildings, write “See attached
Facility List” and attach Facility List including complete street address of each building that is part of
this Agreement).
SEE ATTACHED FACILITY LIST
1
Rev. 12-07

Terms and Conditions
1. Use of Facility: Upon request and if feasible, the Owner will permit the Red Cross to use the
Facility on a temporary basis as an emergency public shelter.
2. Shelter Management: The Red Cross will have primary responsibility for the operation of the
shelter and will designate a Red Cross official, the Shelter Manager, to manage the sheltering
activities. The Owner will designate a Facility Coordinator to coordinate with the Shelter Manager
regarding the use of the Facility by the Red Cross.
3. Condition of Facility: The Facility Coordinator and Shelter Manager (or designee) will jointly
conduct a pre-occupancy survey of the Facility before it is turned over to the Red Cross. They
will use the first page of the Facility/Shelter Opening/Closing Form, to record any existing damage
or conditions. The Facility Coordinator will identify and secure all equipment that the Red Cross
should not use while sheltering in the Facility. The Red Cross will exercise reasonable care while
using the Facility as a shelter and will make no modifications to the Facility without the express
written approval of the Owner.
4. Food Services: Upon request by the Red Cross, and if such resources exist and are
available, the Owner will make the food service resources of the Facility, including food, supplies,
equipment and food service workers, available to feed the shelter occupants. The Facility
Coordinator will designate a Food Service Manager to coordinate the provision of meals at the
direction of and in cooperation with the Shelter Manager. The Food Service Manager will
establish a feeding schedule, determine food service inventory and needs, and supervise meal
planning and preparation. The Food Service Manager and Shelter Manager will jointly conduct a
pre-occupancy inventory of the food and food service supplies in the Facility before it is turned
over to the Red Cross.
5. Custodial Services: Upon request by the Red Cross and if such resources exist and are
available, the Owner will make its custodial resources, including supplies and custodial workers,
available to provide cleaning and sanitation services at the shelter. The Facility Coordinator will
designate a Facility Custodian to coordinate the provision of cleaning and sanitation services at
the direction of and in cooperation with the Shelter Manager.
6. Security: In coordination with the Facility Coordinator; the Shelter Manager, as he or she
deems necessary and appropriate, will coordinate with law enforcement regarding any public
safety issues at the Shelter.
7. Signage and Publicity: The Red Cross may post signs identifying the shelter as a Red Cross
shelter in locations approved by the Facility Coordinator and will remove such signs when the
shelter is closed. The Owner will not issue press releases or other publicity concerning the
shelter without the express written consent of the Shelter Manager. The Owner will refer all
media questions about the shelter to the Shelter Manager.
8. Closing the Shelter: The Red Cross will notify the Owner or Facility Coordinator of the closing
date for the shelter. Before the Red Cross vacates the Facility, the Shelter Manager and Facility
Coordinator will jointly conduct a post-occupancy survey, using the second page of the
Shelter/Facility Opening/Closing Form to record any damage or conditions. The Shelter Manager
and Facility Coordinator or Food Service Manager will conduct a post-occupancy inventory of the
food and supplies used during the shelter operation.
9. Reimbursement: The Red Cross will reimburse the Owner for the following:
a. Damage to the Facility or other property of Owner, reasonable wear and tear excepted,
resulting from the operations of the Red Cross. Reimbursement for facility damage will
be based on replacement at actual cash value. The Red Cross will select from among
2
Rev. 12-07

ids from at least three reputable contractors. The Red Cross is not responsible for
storm damage or other damage caused by the disaster.
b. Reasonable costs associated with custodial and food service personnel which would not
have been incurred but for the Red Cross’s use of the Facility for sheltering. The Red
Cross will reimburse at per-hour, straight-time rate for wages actually incurred but will not
reimburse for (i) overtime or (ii) costs of salaried staff.
c. Reasonable, actual, out-of-pocket operational costs, including the costs of the utilities
indicated below, to the extent that such costs would not have been incurred but for the
Red Cross’s use of the Premises (both parties must initial all utilities to be reimbursed by
the Red Cross):
Water
Gas
Electricity
Waste Disposal
Owner initials
Red Cross initials
The Owner will submit any request for reimbursement to the Red Cross within 60 days after the
shelter closes. Any request for reimbursement for food, supplies or operational costs must be
accompanied by supporting invoices. Any request for reimbursement for personnel costs must
be accompanied by a list of the personnel with the dates and hours worked at the shelter.
10. Insurance: The Red Cross shall carry insurance coverage in the amounts of at least
$1,000,000 per occurrence for Commercial General Liability and Automobile Liability. The Red
Cross shall also carry Workers’ Compensation coverage with statutory limits for the jurisdiction
within which the facility is located and $1,000,000 in Employers’ Liability.
11. Indemnification: The Red Cross shall defend, hold harmless, and indemnify Owner against
any legal liability, including reasonable attorney fees, in respect to bodily injury, death and
property damage arising from the negligence of the Red Cross during the use of the Premises.
12. Term: The term of this agreement begins on the date of the last signature below and ends 30
days after written notice by either party.
INDEPENDENT SCHOOL DISTRICT 834
__________________________________
By(signature)
Dr. Corey Lunn______________________
Name (printed)
Superintendent_______________________
Title
__________________________________
Date
THE AMERICAN NATIONAL RED CROSS
(legal name)
By (signature)
Name (printed)
Title
Date
3
Rev. 12-07

Agenda Item VIII. G.
Date Prepared: July 29, 2013
ISD 834 Board Meeting
Agenda Item: Consent Agenda
Meeting Date: August 8, 2013
Contact Person: Dennis Bloom
__________________________________________
Background:
School Nutrition Program Joint Agreement – Stillwater Area Public Schools and Northeast Metropolitan
Intermediate School District 916
Stillwater Area Public Schools Food Service will provide lunches for the NE Metro 916 Auditory Oral Program
located at the Early Childhood Family Center. The agreement will be for the current school year and expire on June
6, 2014. A cold lunch and 1% milk will be delivered to the ECFC when ordered before 9:30 AM. The food will be
prepared at Oak Park Elementary and delivered by Stillwater staff.
Administration recommends approval of the School Nutrition Program Joint Agreement with NE Metro 916 along
with authorization to sign the necessary documents.
Attachment: School Nutrition Program Joint Agreement
__________________________________________
Recommendation:
Board approval is requested.

Joint Agreement Between
Stillwater Area Public Schools I.S.D. #834 and
Northeast Metropolitan Intermediate School District #916
This Agreement, dated August 9, 2013, between Northeast Metropolitan Intermediate School District
916 (hereinafter called NEM 916) and Stillwater Area Public Schools #834 (hereinafter called ISD 834)
authorizes that ISD 834 shall be retained by NEM 916 to provide food service as follows for the period of
September 3, 2013 through June 6, 2014 in accordance with the following conditions:
I. MEAL REQUIREMENTS AND MEAL SERVICE
A. ISD 834 will provide the following: 1 choice of a cold lunch which includes 1%
milk. ISD 834 will also provide eating utensils, disposable supplies, condiments
and safe transportation containers. Lunches will be served according to ISD 834
school district calendar, and only on days when school is in session for ISD 834.
B. Meals will be available in single service container as a complete meal to meet
meal pattern requirements.
C. All meals provided and claimed for reimbursement by ISD 834 shall conform with
the meal pattern requirements of the U.S. Department of Agriculture (USDA).
D. ISD 834 shall be liable for meals which do not meet meal pattern requirements,
or are spoiled or unwholesome at time of delivery.
E. Set-up and clean-up of the eating area will be the responsibility of NEM 916.
II.
DELIVERY, ORDERING
A. The lunches and will be delivered to the ECFC building between 11:40 a.m. and
noon.
B. NEM 916 shall notify ISD 834 daily, by email before 9:30 a.m. with the names
of each student ordering lunch and the names of each student ordering milk.
C. ISD 834 will be responsible for cleaning transport containers after lunch service.
D. Empty transport containers must be returned to the designated location at the
ECFC building by NEM 916 each day after lunch.
III.
HEALTH AND SANITATION
A. ISD 834 and NEM 916 agree that state and local health and sanitation
requirements will be met at all times. All food will be properly sorted, prepared,
packaged, and transported at appropriate temperatures and free of
contamination.
IV.
EQUIPMENT AND UTENSILS
A. The following disposable eating utensils will be furnished with each meal, as
appropriate: food container, plastic fork, plastic spoon and napkin, and shall be
the responsibility of ISD 834.
V. RECORD KEEPING
A. ISD 834 will claim the meals for State and Federal Reimbursement.
B. ISD 834 agrees to maintain all records applicable to this agreement for a period
of three years after the end of the federal fiscal year to which they pertain. This
includes records of meal counts, menus, food purchases, quantities prepared and
delivered, and the use of USDA donated commodities.

C. ISD 834 agrees that the books and records pertaining to ISD 834 School
Nutrition Program(s) will be made available to representatives of the Minnesota
Department of Children, Families and Learning – Food and Nutrition Service, the
USDA, and the U.S. General Accounting Office at any reasonable time and place.
D. ISD 834 will be responsible for processing NEM 916 free and reduced price meal
applications. Procedures will be set up between ISD 834 and NEM 916 so that
children approved for free and reduced price meals will not be discriminated
against because of their inability to pay the full student price of the meal.
E. ISD 834 shall record the number of reimbursable free, reduced price, and paid
meals served to eligible children, the number of adult meals served and the extra
one-half pints of milk sold. ISD 834 will accurately record and report these
counts. ISD 834 will be responsible for submitting claims to the Food and
Nutrition Service, Minnesota Department of Children, Families and Learning for
meal reimbursements and for maintaining all required records needed to meet its
responsibilities under its School Nutrition Programs Agreement.
VI.
STUDENT AND ADULT CHARGES
A. Children and adult charges are as follows:
Children
Elementary Adult
Lunch – Paid $2.30 $3.40
Lunch – Reduced $0.40
Extra Milk $0.45 $0.45
B. In the event ISD 834 lunch and milk prices increase during the school year, NEM
916 lunch charges would be raised at the same rate and be the same as ISD 834
prices.
VII.
RECEIPTS AND BILLING
A. The collection of money shall be done through ISD 834 approved system. Parent
payment should be in the form of a check or cash, it is the responsibility of NEM
916 to ensure the payment is sent to the designated location by ISD 834.
B. The money collected shall be deposited into ISD 834 nonprofit Food Service
fund. All payments received under this Agreement and all expenditures made by
ISD 834 in connection with this Agreement shall be paid from such fund.
VIII.
NON-PERFORMANCE OR CANCELLATION RIGHTS
Either party may cancel this Agreement with thirty (30) days written notice.
2

IX.
Preparation Kitchen Assigned:
Name:
Oak Park Elementary School
Address:
6355 Osman Avenue North
City, State, Zip:
Stillwater, MN 55082
Telephone:
(651) 351-8609
Manager:
Susan Spychalla
Receiving Site:
Name:
Northeast Metropolitan
Intermediate School District 916
Address:
1111 Holcombe Street West
City, State, Zip:
Stillwater, MN 55082
Telephone:
(651) 351-4036
Manager:
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their
duly authorized representatives as of the day and year written above.
School Food Authority:
Stillwater Area Public Schools ISD 834
By:
Kristen Hoheisel
Director of Finance
1875 South Greeley Street
Stillwater, MN 55082
Signature:
School:
Northeast Metropolitan
Intermediate School District 916
By:
Kristine Carr
Director of Administrative Services
Northeast Metropolitan
Intermediate School District 916
2540 County Road F East
White Bear Lake, MN 55110
Signature:
Date:
Date:
Telephone:
(651) 351-8321
Telephone:
( 651 ) 415-5650
Revised 9/10/12
3

Agenda Item IX A.
Date Prepared: July 31, 2013
ISD 834 Board Meeting
Agenda Item: Review Resolutions Needed for Board Approval Related to Fall Levy
Meeting Date: August 8, 2013
Contact Person: Superintendent Lunn
____________________________________________________________________________________
Background:
Superintendent Lunn will present the resolutions related to the fall levy that require Board approval.
____________________________________________________________________________________
Recommendation:
This report is for information and Board action will not be requested.

Agenda Item X. A.
Date Prepared: July 24, 2013
ISD 834 Board Meeting
Agenda Item: Resolution Determining the Necessity of Increasing General Education Revenue and
Calling a Special Election and Referendum Thereon
Meeting Date: August 8, 2013
Contact Person: Superintendent Lunn
_____________________________________________________________________________________
Background:
Superintendent Lunn will review the referendum questions and the resolution calling for an election. The
resolution and questions adhere to the requirement of M.S. 126C.17. Approval is necessary to move
forward with the election.
Attachment (1)
___________________________________________________________________________________
Recommendation:
A motion and a second to approve the resolution will be requested.
Motion by: _____________________Seconded by: _____________________Vote: _______________

CERTIFICATION OF MINUTES RELATING TO SPECIAL ELECTION
Issuer: Independent School District No. 834 (Stillwater Area Public Schools), Minnesota
Governing Body: School Board
Kind, date, time and place of meeting: A regular meeting held on August 8, 2013, at 7:00 p.m.,
at the District offices.
Members present:
Members absent: Documents Attached:
Minutes of said meeting (including):
RESOLUTION DETERMINING THE NECESSITY OF INCREASING
GENERAL EDUCATION REVENUE AND CALLING A SPECIAL
ELECTION AND REFERENDUM THEREON
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation referred to in the title of this certificate, certify that the documents attached hereto, as
described above, have been carefully compared with the original records of said corporation in
my legal custody, from which they have been transcribed; that said documents are a correct and
complete transcript of the minutes of a meeting of the governing body of said corporation, and
correct and complete copies of all resolutions and other actions taken and of all documents
approved by the governing body at said meeting; and that said meeting was duly held by the
governing body at the time and place and was attended throughout by the members indicated
above, pursuant to call and notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer on August 8, 2013.
_________________________________
School District Clerk

Member ______________________ introduced the following resolution and moved its adoption,
which motion was seconded by Member ________________________:
RESOLUTION DETERMINING THE NECESSITY OF INCREASING
GENERAL EDUCATION REVENUE AND CALLING A SPECIAL
ELECTION AND REFERENDUM THEREON
BE IT RESOLVED by the School Board (the Board) of Independent School District
No. 834 (Stillwater Area Public Schools), Minnesota (the School District) as follows:
It is hereby found, determined and declared as follows:
1. The Board has investigated the facts and does hereby find, determine and declare
that it is necessary and expedient to increase its general education revenue by $1,536.47 per
pupil, subject to an annual increase at the rate of inflation. The proposed referendum revenue
authorization would be first levied in 2013 for taxes payable in 2014 would be applicable for
eight (8) years unless otherwise revoked or reduced as provided by law.
2. The question of increasing the general education revenue of the School District
shall be submitted to the qualified electors of the School District at a special election, which is
hereby called and directed to be held on Tuesday, November 5, 2013, between the hours of
7:00 a.m. and 8:00 p.m.
3. Pursuant to Minnesota Statutes, Section 205A.11, the school district polling
places and combined polling places and the precincts served by those polling places, as
previously established and designated by school board resolution for school district elections not
held on the day of a statewide election with certain modifications replacing polling places that
have become unavailable, according to Washington County, with new polling places are hereby
designated for this special election.
4. The Clerk is hereby authorized and directed to cause written notice of the special
election to be: (a) provided to the County Auditor at least seventy-four (74) days before the date
of the special election; (b) provided to the Commissioner of Education at least seventy-four (74)
days before the date of the special election; (c) mailed by first class mail to every taxpayer in the
School District, at least fifteen (15) days but no more than thirty (30) days prior to the date of the
special election; (d) posted at the administrative offices of the School District, for public
inspection, at least ten days before the date of the special election; and (e) published in the
official newspaper of the School District once each week for at least two consecutive weeks,
with the last publication being at least one week prior to the date of the special election. The
Notice of Special Election shall be prepared in substantially the following form:

NOTICE OF SPECIAL ELECTION
INDEPENDENT SCHOOL DISTRICT NO. 834
(STILLWATER AREA PUBLIC SCHOOLS), MINNESOTA
NOTICE IS HEREBY GIVEN that a special election has been called and will be held in and for
Independent School District No. 834 (Stillwater Area Public Schools), Minnesota, on
November 5, 2013, between the hours of 7:00 a.m. and 8:00 p.m. to vote on the following
question:
SCHOOL DISTRICT BALLOT QUESTION
APPROVAL OF SCHOOL DISTRICT REFERENDUM REVENUE LEVY
The board of Independent School District No. 834 (Stillwater Area Public Schools), Minnesota
has proposed to increase its general education revenue by $1,536.47 per pupil, subject to an
annual increase at the rate of inflation. The proposed referendum revenue authorization would
be applicable for eight (8) years unless otherwise revoked or reduced as provided by law.
Shall the increase in the revenue proposed by the Board of Independent School District No. 834
(Stillwater Area Public Schools) be approved?
PASSAGE OF THIS REFERENDUM WILL RESULT IN AN INCREASE
IN YOUR PROPERTY TAXES
For the ballot question, the property tax portion of the revenue authorized will require an
estimated referendum tax rate of 0.2004789% of the referendum market value of all classes of
taxable property in the School District, as defined by Minnesota Statutes, Section 126C.01,
Subdivision 3, which excludes certain agricultural property, seasonal property and postsecondary
student housing.
The projected annual dollar increases for typical residential homesteads, apartments,
commercial-industrial properties, and most other classes of property within the School District
are as shown in the table below, subject to an annual increase at the rate of inflation.
For agricultural property (both homestead and non-homestead), the taxes for the proposed
referendum will be based on the value of the house, garage and one acre of land. There will be
no referendum taxes paid on the value of agricultural land and buildings. For seasonal
recreational residential property (e.g., cabins), there will be no taxes paid for the proposed
referendum.
The figures in the table below are based on taxes for the voter approved referendum levy
only, and do not include taxes for other purposes.
Homestead Residential, Apartments, and Commercial/Industrial Properties
2

Market Value
Expiring
Levy
Authority
Taxes Payable
in 2013
Proposed
New Levy
Authority
Taxes Payable
in 2014
Difference
between
Expiring
Authority and
Proposed
Authority
$ 100,000
125,000
150,000
175,000
200,000
225,000
250,000
275,000
300,000
400,000
500,000
1,000,000
2,000,000
$ 133.55
166.95
200.34
233.72
267.12
300.50
333.89
367.27
400.67
534.22
667.78
1,335.56
2,671.12
$ 200.48
250.60
300.72
350.84
400.96
451.08
501.20
551.32
601.44
801.92
1,002.39
2,004.79
4,009.58
$ 66.93
83.65
100.38
117.12
133.84
150.58
167.31
184.05
200.77
267.70
334.61
669.23
1,338.46
The precincts and polling places for the special election will be:
COMBINED POLLING PLACE:
Shepherd of the Valley Lutheran Church
294 3rd Street N.
Afton, Minnesota
This combined polling place serves all territory in Independent School District No. 834
located in the City of Afton, Ward 1 Precinct 1, Ward 2 Precinct 1, Ward 3 Precinct 1, and Ward 4
Precinct 1 and Denmark Township; Washington County, Minnesota.
POLLING PLACE:
Bayport City Hall
294 3rd Street N.
Bayport, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Bayport; Washington County, Minnesota.
POLLING PLACE:
Baytown Community Building
4020 McDonald Drive N.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
Baytown Township; Washington County, Minnesota.
3

POLLING PLACE: Woodbury Lutheran Oak Hill Campus
9050 60th Street N.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
Grant Township, Washington County, Minnesota.
POLLING PLACE:
Rice Lake Centre
Hugo Public Works Bldg
6900 – 137 th Street N.
Hugo, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
City of Hugo, Ward 3 Precincts 3A and 3B; Washington County, Minnesota.
POLLING PLACE:
Lake Elmo City Hall
3800 Laverne Avenue N.
Lake Elmo, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Lake Elmo, Precincts 1 and 2; Washington County, Minnesota.
COMBINED POLLING PLACE:
Afton-Lakeland Elementary School
475 St. Croix Trail S.
Lakeland, Minnesota
This combined polling place serves all territory in Independent School District No. 834
located in the City of Lakeland, the City of Lakeland Shores, the City of St. Croix Beach and the
City of St. Mary's Point; Washington County, Minnesota.
POLLING PLACE:
Marine on St. Croix City Hall
121 Judd Street
Marine, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Marine on St. Croix; Washington County, Minnesota.
4

POLLING PLACE:
May Town Hall
13939 Norell Avenue N.
Marine, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
May Township and Scandia; Washington County, Minnesota.
POLLING PLACE:
Oak Park Heights City Hall
14168 – 57 th Street N.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Oak Park Heights, Precinct 1 & Precinct 2; Washington County, Minnesota.
COMBINED POLLING PLACE:
First United Methodist Church
813 Myrtle St. W.
Stillwater, Minnesota
This combined polling place serves all territory in Independent School District No. 834
located in the City of Stillwater, Ward 1 Precinct 1; Washington County, Minnesota.
COMBINED POLLING PLACE:
St. Paul Lutheran Church
605 – 5 th Street S.
Stillwater, Minnesota
This combined polling place serves all territory in Independent School District No. 834
located in the City of Stillwater, Ward 1, Precinct 2; Washington County, Minnesota.
POLLING PLACE:
Ascension Episcopal Church
214 N. 3rd St.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Stillwater, Ward 2, Precinct 3; Washington County, Minnesota.
POLLING PLACE:
Trinity Lutheran Church
115 – 4 th Street N.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Stillwater, Ward 2, Precinct 4; Washington County, Minnesota.
5

POLLING PLACE:
Stonebridge Elementary School
900 Owens Street N.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Stillwater, Ward 3, Precinct 5; Washington County, Minnesota.
POLLING PLACE:
Our Saviors Lutheran Church
1616 Olive Street West
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Stillwater, Ward 4 Precinct 7; Washington County, Minnesota.
POLLING PLACE:
Rutherford Elementary
115 Rutherford Road
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
the City of Stillwater, Ward 4 Precinct 8; Washington County, Minnesota.
POLLING PLACE:
Stillwater Town Hall
13636 90th St. N.
Stillwater, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
Stillwater Township Precincts 1 and 2; Washington County, Minnesota.
POLLING PLACE:
Oak-Land Junior High
820 Manning Avenue N.
Lake Elmo, Minnesota
This polling place serves all territory in Independent School District No. 834 located in
West Lakeland Township; Washington County, Minnesota.
COMBINED POLLING PLACE:
King of Kings Church
1583 Radio Drive
Woodbury, Minnesota
This combined polling place serves all territory in Independent School District No. 834
located in the City of Woodbury, Precincts 7, 8 and 9A; Washington County, Minnesota.
All qualified electors residing in said School District may cast their ballot at the polling place for
the precincts in which they reside during the polling hours specified above.
6

A voter must be registered to vote to be eligible to vote in the special election. Unregistered
individuals may register to vote at the polling places on election day.
Dated: August 8, 2013
BY ORDER OF THE SCHOOL BOARD
/s/____________________________, Clerk
5. If paper ballots are being used, the Clerk is authorized and directed to secure a
goldenrod colored ballot box for the deposit of ballots at the polling places and to acquire and
distribute such election materials as may be necessary for the proper conduct of this special
election. If an optical scan voting system is being used, the Clerk shall comply with the laws and
rules governing the procedures and requirements for optical scan voting systems. The Clerk is
authorized and directed to acquire and distribute such election materials and to take such other
actions as may be necessary for the proper conduct of this special election and generally to
cooperate with election authorities conducting any other elections on that date. The Clerk and
members of the administration are authorized and directed to take such actions as may be
necessary to coordinate this election with other elections, including entering into agreements
with appropriate municipal and county officials regarding preparation and distribution of ballots
or ballot cards, election administration, and cost sharing.
6. If paper ballots are being used, the Clerk is authorized and directed to cause a
goldenrod colored printed ballot for the question to be prepared in accordance with Minnesota
Statutes, Section 205A.08, Subdivision 4 for use at the special election. If an optical scan voting
system is being used, the Clerk shall cause official ballots to be printed according to the format
of ballots for optical scan voting systems provided by the laws and rules governing optical scan
voting systems. The Clerk is further authorized and directed to cause a sample ballot to be
posted in the administrative offices of the School District, for public inspection, at least four (4)
days before the date of the special election and to cause two sample ballots to be posted at each
polling place on the date of the special election and to cooperate with the proper election officials
to cause ballots or ballot cards to be prepared for use at said election. The ballot shall be in
substantially the following form, with such changes in form and instructions as may be necessary
to accommodate the use of an optical scan voting system:
7

SCHOOL DISTRICT QUESTION BALLOT
INDEPENDENT SCHOOL DISTRICT NO. 834
(STILLWATER AREA PUBLIC SCHOOLS), MINNESOTA
SPECIAL ELECTION
November 5, 2013
To vote for a question, put an (X) in the square next to the word "YES" for that question.
To vote against a question, put an (X) in the square next to the word "NO" for that question.
SCHOOL DISTRICT BALLOT QUESTION
APPROVAL OF SCHOOL DISTRICT REFERENDUM REVENUE LEVY
The board of Independent School District No. 834 (Stillwater Area Public Schools), Minnesota
has proposed to increase its general education revenue by $1,536.47, subject to an annual
increase at the rate of inflation. The proposed referendum revenue authorization would be
applicable for eight (8) years unless otherwise revoked or reduced as provided by law.
YES
NO
Shall the increase in the revenue proposed by the Board of Independent
School District No. 834 (Stillwater Area Public Schools), Minnesota be
approved?
BY VOTING “YES” ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A
PROPERTY TAX INCREASE
(Reverse side of ballot)
OFFICIAL BALLOT
November 5, 2013
_________________________________
Judge
_________________________________
Judge
(The ballot is to be initialed by two judges)
8

7. If the School District will be contracting to print the ballots for this special
election, the Clerk is hereby authorized and directed to prepare instructions to the printer for
layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the
printer shall, upon request, furnish, in accordance with Minnesota Statutes, Section 204D.04, a
sufficient bond, letter of credit or certified check acceptable to the Clerk in an amount not less
than $1,000 conditioned on printing the ballots in conformity with the Minnesota election law
and the instructions delivered. The Clerk shall set the amount of the bond, letter of credit or
certified check in an amount equal to the value of the purchase.
8. The Board shall appoint election judges and alternates in accordance with
Minnesota Statutes, Section 204B.21. The appointments will be made at least 25 days prior to
the special election.
9. The special election shall be held and the returns made and canvassed in the
manner prescribed by law and the Board shall meet on a date between the third day,
November 8, 2013, and the tenth day, November 15, 2013, after the special election for the
purpose of canvassing the results thereof.
10. Pursuant to Minnesota Statutes, Section 126C.17, Subdivision 9(f) and Minnesota
Statutes, Section 205A.07, Subdivision 3a, the Clerk is hereby instructed to notify the
Commissioner of Education of the results of the referendum and to provide the certified vote
totals for the ballot question in written form within 15 days after the results have been certified
by the Board.
Upon vote being taken thereon, the following voted in favor thereof
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.
9

Agenda Item X. B.
Date Prepared: July 31, 2013
ISD 834 Board Meeting
Agenda Item: Resolution Authorizing a New Board Approved Referendum Authority
Meeting Date: August 8, 2013
Contact Person: Superintendent Lunn
_____________________________________________________________________________________
Background:
Superintendent Lunn will review the resolution authorizing a new Board approved referendum authority.
The resolution adheres to the requirement of M.S. 126C.17. Approval is necessary to move forward with
the election.
Attachment (1)
___________________________________________________________________________________
Recommendation:
A motion and a second to approve the resolution will be requested.
Motion by: _____________________Seconded by: _____________________Vote: _______________

CERTIFICATION OF MINUTES RELATING TO BOARD APPROVED REFERENDUM
AUTHORITY
Issuer: Independent School District No. 834 (Stillwater Area Public Schools), Minnesota
Governing Body: School Board
Kind, date, time and place of meeting: A regular meeting held on August 8, 2013, at 7:00 p.m.,
at the District offices.
Members present:
Members absent: Documents Attached:
Minutes of said meeting (including):
RESOLUTION AUTHORIZING A NEW BOARD APPROVED
REFERENDUM AUTHORITY
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation referred to in the title of this certificate, certify that the documents attached hereto, as
described above, have been carefully compared with the original records of said corporation in
my legal custody, from which they have been transcribed; that said documents are a correct and
complete transcript of the minutes of a meeting of the governing body of said corporation, and
correct and complete copies of all resolutions and other actions taken and of all documents
approved by the governing body at said meeting; and that said meeting was duly held by the
governing body at the time and place and was attended throughout by the members indicated
above, pursuant to call and notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer on August 8, 2013.
_________________________________
School District Clerk

Member ______________________ introduced the following resolution and moved its adoption,
which motion was seconded by Member ________________________:
RESOLUTION AUTHORIZING A NEW BOARD APPROVED
REFERENDUM AUTHORITY
BE IT RESOLVED by the School Board (the Board) of Independent School District
No. 834 (Stillwater Area Public Schools), Minnesota (the District) as follows:
It is hereby found, determined and declared as follows:
1. No Existing Voter Approved Authority. Upon expiration of its existing voter approved
referendum authority after taxes payable in 2013, the District has no existing voter approved
referendum authority for fiscal year 2015, after preliminary adjustment by the Minnesota
Department of Education in compliance with Minnesota Statutes, Section 126C.17, as amended.
2. Authorization of New Board Approved Authority. Pursuant to Minnesota Statutes,
Section 126C.17, Subdivision 9(a), the Board hereby determines to authorize a new Board
authorized referendum authority of $300 per adjusted pupil unit (the Board Approved Authority).
The Board Approved Authority shall be further adjusted based on final pupil unit data. It is the
intention of the Board to authorize the maximum referendum authority for which it is eligible not
to exceed $300 per adjusted pupil unit. The Board Approved Authority, as adjusted, shall be
applicable for five (5) years, beginning with taxes payable in 2014. The Board may subsequently
reauthorize the Board Approved Authority in increments of up to five (5) years.
3. Submission. The Clerk is hereby instructed to submit a copy of this resolution to the
Minnesota Department of Education by August 31, 2013.
Upon vote being taken thereon, the following voted in favor thereof
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.

Agenda Item X. C.
Date Prepared: July 31, 2013
ISD 834 Board Meeting
Agenda Item: Resolution Electing Not to Participate in the Location Equity Index Program for FY 2015
Meeting Date: August 8, 2013
Contact Person: Superintendent Lunn
_____________________________________________________________________________________
Background:
Superintendent Lunn will review the resolution electing not to participate in the location equity index
program for fiscal year 2015. The resolution adheres to the requirement of M.S. 126C.17. Approval is
necessary to move forward with the election.
Attachment (1)
___________________________________________________________________________________
Recommendation:
A motion and a second to approve the resolution will be requested.
Motion by: _____________________Seconded by: _____________________Vote: _______________

CERTIFICATION OF MINUTES RELATING TO THE
LOCATION EQUITY REVENUE PROGRAM FOR
FISCAL YEAR 2015
Issuer: Independent School District No. 834 (Stillwater Area Public Schools), Minnesota
Governing Body: School Board
Kind, date, time and place of meeting: A regular meeting held on August 8, 2013, at 7:00 p.m.,
at the District offices.
Members present:
Members absent: Documents Attached:
Minutes of said meeting (including):
RESOLUTION ELECTING NOT TO PARTICIPATE IN THE LOCATION
EQUITY REVENUE PROGRAM FOR FISCAL YEAR 2015
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation referred to in the title of this certificate, certify that the documents attached hereto, as
described above, have been carefully compared with the original records of said corporation in
my legal custody, from which they have been transcribed; that said documents are a correct and
complete transcript of the minutes of a meeting of the governing body of said corporation, and
correct and complete copies of all resolutions and other actions taken and of all documents
approved by the governing body at said meeting; and that said meeting was duly held by the
governing body at the time and place and was attended throughout by the members indicated
above, pursuant to call and notice of such meeting given as required by law.
WITNESS my hand officially as such recording officer on August 8, 2013.
_________________________________
School District Clerk

Member ______________________ introduced the following resolution and moved its adoption,
which motion was seconded by Member ________________________:
RESOLUTION ELECTING NOT TO PARTICIPATE IN THE LOCATION
EQUITY REVENUE PROGRAM FOR FISCAL YEAR 2015
BE IT RESOLVED by the School Board (the Board) of Independent School District
No. 834 (Stillwater Area Public Schools), Minnesota (the District) as follows:
It is hereby found, determined and declared as follows:
1. Pursuant to Minnesota Statutes, Section 126C.10, subdivision 2(d), the Board hereby
determines that the District shall not participate in the Location Equity Revenue Program in
fiscal year 2015.
2. The Clerk is hereby instructed to submit a copy of this resolution to the Minnesota
Department of Education by August 31, 2013.
Upon vote being taken thereon, the following voted in favor thereof
and the following voted against the same:
whereupon the resolution was declared duly passed and adopted.

Agenda Item X. D.
Date Prepared: August 1, 2013
ISD 834 Board Meeting
Agenda Item: Junior High and Senior High Handbooks
Meeting Date: August 8, 2013
Contact Person: Dr. Ryan Laager, Executive Director of Curriculum & Secondary Education
Background:
Dr. Ryan Laager will introduce Ms. Mary Leadem Ticiu, Assistant Principal at Stillwater Area High School
and Mr. Jim Gillach, Assistant Principal at Oak-Land Junior High who will summarize the student
handbooks for Stillwater Area High School and Stillwater and Oak-Land Junior High Schools.
Board approval is requested.
Recommendation:
A motion and a second to approve the 2013-2014 Junior High and Senior High handbooks will be
requested.
Motion by: _____________________Seconded by: _____________________Vote: _______________

Oak-Land Junior High School
2013-2014
820 Manning Avenue North
Lake Elmo, MN 55042
Principal: Mr. Andy Fields
Assistant Principal: Mr. Jim Gillach
Main Office: 651-351-8500
http://oakland.stillwater.k12.mn.us/
School Day Begins At 7:50 A.M. – 2:20 P.M.
This Planner Belongs to:
Name: ________________________________________________________________________________
Address: ______________________________________________________________________________
City/State/Zip: _________________________________________________________________________
Email: ________________________________________________________________________________
Grade: _____________________ Locker #___________________________________________________
Phone: _____________________ Advisor: _______________________________________

TABLE OF CONTENTS
My Schedule............................................................... 3
Daily Class Schedule ................................................. 3
Stillwater Area Schools............................................. 4
Mission Statement ..................................................... 4
Raider High Five ………………………………….. 4
Oak-Land Profile ..................................................... 4
Who Do I Call ............................................................ 4
Voicemail & Homework Information ..................... 5
Oak-Land Administration…………………………5
Parent Involvement.................................................. .5
Costs Through Out the Year.................................... 5
Beginning of the Year ............................................... 5
Class Projects............................................................. 5
Field Trips.................................................................. 5
Lost or Damaged Books............................................ 6
Attendance ................................................................. 6
Excused Absences...................................................... 6
Unexcused Absences.................................................. 6
Leaving School Early/Arriving Late ....................... 6
Pre-Arranged Absence.............................................. 6
Make-Up Work for Absenteeism............................. 6
Tardy Policy............................................................... 7
Food Policy................................................................. 7
After School Activities... ........................................... 8
Staying After School ................................................. 8
Newspaper Club ....................................................... 8
Yearbook ................................................................... 8
Jazz Ensemble, Chamber Orchestra/Choir............ 8
Fiddle Club ................................................................ 8
Drama Club ............................................................... 8
Ski Club...................................................................... 8
Sports.......................................................................... 8
Ambassador Program............................................... 8
Social Events/Dances................................................. 8
Ninth Grade Boat party............................................ 8
Miscellaneous Information....................................... 9
Backpacks .................................................................. 9
Lockers ....................................................................... 9
Close & Lock Your Hall & Gym Lockers............... 9
Washington County Canine Unit............................. 9
Appropriate Student Dress....................................... 9
Bus Transportation is a Privilege .......................... 10
Loss of Bus Privileges.............................................. 10
Expectations and Rules........................................... 10
Expectations............................................................. 10
Rules and Policies Governing Student Conduct... 11
Exclusion from Activities........................................ 11
Academics and Testing ........................................... 11
Report Cards ........................................................... 11
Honor Roll................................................................ 11
Parent/Teacher Conferences .................................. 11
Progress Reports ..................................................... 11
Testing ...................................................................... 11
Performance Series Test ......................................... 11
Recognition and Award Programs ........................ 12
Student of the Month .............................................. 12
Lottery Prizes........................................................... 12
End of the Year Awards Program......................... 12
Registration Information........................................ 12
District Procedures & Policies ............................... 12
Tornado, Evacuation & Lock Down Drills ........... 12
Blizzard Conditions................................................. 12
Emergency School Closings.................................... 12
Discipline Policy....................................................... 12
Internet Guidelines for Student Use...................... 13
Videos, Photographs, Cable Television and the
World Wide Web............................................. 13
Equal Opportunities................................................ 13
Child Abuse.............................................................. 13
Family Educational and Privacy Rights ............... 13
Crisis Team .............................................................. 13
Distribution of Medical Information..................... 13
Emergency Cards .................................................... 13
Health Records ........................................................ 13
Physical Examinations ............................................ 14
Physical Education Restrictions............................. 14
Vision Screening ...................................................... 14
Medication Policy .................................................... 14

1
2
3
4
5
6
7
My Schedule
Daily Class Schedule - Grade 7
Period/My Schedule
Time
7:50-8:42
Advisory 8:46-9:06
9:10-10:02
10:06-11:29
11:33-12:25
12:29-1:21
1:25-2:20
A Lunch
10:06-10:33
1
2
3
4
5
6
7
Daily Class Schedule - Grades 8 & 9
Period/My Schedule
Time
7:50-8:42
Advisory 8:46-9:06
9:10-10:02
10:06-10:58
11:02-12:25
12:29-1:21
1:25-2:20
B Lunch---11:02-11:27
C Lunch---11:31-11:56
D Lunch---12:00-12:25

OAK-LAND JUNIOR HIGH STUDENT/PARENT HANDBOOK
Welcome to Oak-Land Jr. High School for the 2013-2014 school year. It is my desire that all students, parents and staff have a meaningful, safe
and enjoyable experience.
This handbook provides detailed information on the basic core information about the Oak-Land operation. It is my hope that parents and
students will review the contents of the handbook carefully. Detailed information is provided about guidelines, policies, and behavior
expectations. It is particularly helpful if you are knowledgeable about the contents of the handbook so when questions arise we are speaking the
same language. If you have any questions feel free to call us at (651) 351-8500.
We want you to be involved with the school. We are here to provide you with the best educational services available.
Andy Fields, Principal
Stillwater Area Schools
Mission Statement
To ensure a rigorous and relevant education where all learners are valued, positive relationships are developed and students are prepared for life-long learning
in a global society.
Core Values
The school district must be honest, respectful, caring and safe.
High expectations for learning must be held by all stakeholders.
Diversity must be recognized, accepted and promoted through inclusive practices.
Stakeholders' cooperation, teamwork, and partnerships are essential.
Creativity, innovation, and initiative are encouraged and celebrated.
Raider High 5
At Oak-Land Junior High we believe character matters! Developing good character during adolescence is a key building block for junior high
students striving to become young adults. Such is the basis for the Raider High 5 program. This school-wide character values program centers
around 5 key principles, which guide students and staff members. These values include:
*RESPECT*RESPONSIBILITY*COMMITEMENT*COMPASSION*INTEGRITY
(R.R.C.C.I)
These High 5 value traits will be taught and reflected upon one day a week during Raider Advisory second period. These values apply to
students’ academic, behavioral, and social development not only while attending Oak-Land, but will have far reaching effects in the future. The
High 5 will be referenced during error correction/disciplinary situations, as well as positive interactions when students are recognized for
showing respect, responsibility, commitment, compassion, or integrity. Staff will also be looking for students “doing the right thing” and
recognize these students by writing Raider Rocks Certificates and giving students a chance to enter our weekly lottery prizes announced each
Friday.
The Raider High 5 ….Learning it ….Living it …..
both at Oak-Land and in our community
Oak-Land Profile
Oak-Land is one of two junior highs that serve the Stillwater Area School District. The majority of our student population comes from Lake
Elmo, Andersen, and Afton-Lakeland elementary schools.
7th: 278 8th: 263 9th: 276 Total: 817
Who Do I Call?
Academic Questions – Teacher or Counselor
Athletics – Athletic Office – 651-351-6909
Attendance Call-In/24 hours – 651-351-8555
Bus Questions – Minnesota Central – 651-430-3311
Bus Questions in district – 651-351-8377
Fax – 651-351-8505
Medical Questions – Nurse’s Office – 651-351-8515
Student Records – Counseling Office – 651-351-8516
Telephone Message for Student – Main Office – 651-351-8500

Voicemail System and Homework Information
Oak-Land's phone system allows you to call staff members directly. Homework and the new calendar feature (shows assignments by the week
or month) can be accessed through the Skyward Family Access Student database system.
Principal:
Andy Fields – 651-351-8501
Secretary: Susie Zilles – 651-351-8502
Assistant Principal:
Jim Gillach – 651-351-8503
Secretary: Jill Furlong – 651-351-8504
Counselors:
Heather Goetz (A-K) – 651-351-8510
Jennifer Prestegaard (L-Z) – 651-351-8508
Counseling Secretary: Chris Haumersen – 651-351-8516
Attendance:
Attendance Call-In (Voice Mail) 651-351-8555
Athletic Coordinator:-651-351-6909
District Administration:
Superintendent of Schools
Corey Lunn – 651-351-8301
Secretary: Barb Proulx – 651-351-8455
Oak-Land Administration
All visitors to Oak-Land must sign in at the Main Office and receive a visitor’s badge. Due to the lack of classroom space,
student visitors are not allowed.
Parent Involvement
Through their involvement, parents enhance students' education at Oak-Land Junior High. There are many opportunities for parent involvement
at Oak-Land, including:
Back to School Night gives parents the opportunity to experience a condensed version of their student’s school day by following their
schedule class-to-class. During the 10 minute periods that parents attend they meet the teacher and get an idea of each course content
and goals.
Volunteers are needed for music, theatre, chaperoning field trips, speakers and social events for students, vision screening, clerical,
mailings, state testing and tutoring, Oak-Land committees, supervision of students, and District 834 committees. Any parent
interested in volunteering should contact the Main Office at 351-8500.
PTA is open to any parent/guardian with a student at Oak-Land. You are not required to have a special invitation to attend PTA
meetings – just a special interest in what’s going on at school. It’s an opportunity to learn more about Oak-Land as well as a place to
share any concerns you may have with Oak-Land’s administration. Meeting dates are printed in electronic newsletters.
Costs throughout the Year
Beginning of the Year
Sport participation fees - established by school district.
Co-curricular fees (jazz band, chamber orchestra, chamber choir, fiddle club) $65 (Subject to change) Drama Club to be determined.
Yearbook, Newspaper, and Ambassadors are service organizations and have no fee.
Student Planner - $8.00
Replacement Student Planner - $8.00
School pictures - as ordered
Yearbook - $35 (subject to change)
Individual lunches - $2.60
Milk - $.45
Class Projects
There is a fee for materials if students take home the projects they create in art, industrial technology and FACS.

Field Trips
Costs for field trips include the admission price plus the bus ride. An effort will be made to keep these costs at a minimum.
Lost or Damaged Books
Students will be assessed a pro-rated fee if they lose a book. If the book shows more wear than normal at the end of the year, a fine will be
charged accordingly.
Student Attendance
District 834 believes that regular attendance is directly related to the success in academic work, benefits students socially, provides
opportunities for important communication between teachers and students and establishes regular habits of dependability important to the future
of the student.
When you miss school you miss out.
24 Hour Attendance Line
651-351-8555
A student who reaches seven (7) unexcused absences (either full or partial days) is in
violation of the Minnesota Compulsory Attendance Law (Minnesota Statute 120A). Students
in violation of this law will be referred to Washington County.
School attendance is a joint responsibility to be shared by students, parents/guardians, teachers and administrators. It is the student’s right to be
in school. It is also the student’s responsibility to attend all assigned classes and follow the correct procedures when absent from an assigned
class. It is the responsibility of the parent/guardian to ensure the student is attending school, to inform the school of a student absence, and to
work cooperatively with the school and student to solve any attendance problems that may arise.
Excused Absences: An absence from school or class for any of the following reasons is recognized by the school as excused:
1. Illness that is verified by a parent, guardian, or doctor.
2. Family emergency: Unforeseen occurrence such as serious illness, injury or death of a family member.
3. Medical/dental/other appointment: If possible, please arrange appointments outside of school hours. A written excuse from
the doctor/dentist/etc. is recommended if the student is missing any school time.
4. Family vacation, sporting event, or other elective absence: Remember when you miss school, you miss out. If possible,
please try to schedule these events when school is not in session.
5. Court appearance: When a student is being court ordered to appear and previously arranged by the student with the school.
6. Bus transportation: Problems related to the bus that is provided by the school district.
7. Religious holidays.
Unexcused absences: An absence from school or class for a reason that is not recognized by the school as excused, whether or not verified
by a parent or guardian. Examples of unexcused reasons for absences and tardiness include, but not limited to:
1. Overslept / running late.
2. Need for sleep or rest.
3. Needed at home / babysitting.
4. Missed the bus.
5. Leaving school during the regular school day without approval of school official.
6. Hair appointment/personal grooming appointment.
7. Not in assigned location while at school.
8. Student not immunized.
9. Other non-emergency situations.
Make-up Work for Absenteeism
When a student is absent, they are expected to make-up the missed work. Arrangements for make-up work are the responsibility of the student.
Please see Skyward Family Access for homework assignments. A period of 2 days for each day missed is the general rule unless other
arrangements have been made with the teacher. A failing grade will be recorded for all make-up work not completed.

Procedure when a student is absent from school:
1. Please call the 24 hour attendance line to report any absence each day the student is absent.
2. All student absences will be considered unexcused unless verified as excused by a parent or guardian.
3. When leaving during school hours, a student must have signed note from parent/guardian. This note is your pass to leave the
classroom at the designated time. You must sign out in the office.
4. If a student is late arriving, they must have either a parent come in the building and sign them in OR have a signed note from a
parent explaining the reason for the late arrival. Please present note from doctor or dentist at this time.
5. A student who will be absent for two or more days must present to the attendance secretary a signed note from parent/guardian
indicating the days they will be absent. The student will receive a Pre-Arranged Absence form, on which they will note any
homework to be completed and ask each teacher to sign.
6. A student who becomes ill during the school day must report to the health office. Parents will be contacted if it is necessary to
arrange for an ill student to be taken home.
7. No student is to leave the building or its premises during the school day without the school’s permission.
Guidelines for Absences Requiring School Action
Health concerns:
1. Please call the attendance line whenever a student is home with an illness. School health office staff may contact parent if the student
misses school frequently or has an extended illness.
2. If a student misses 7 or more days per year due to illness, school administration will require a doctor's note and coordination between
parent and school.
Consequences for Excessive Absences:
Extended absences: A student absent for 15 consecutive days must be dropped from the school roles and must formally re-enroll
to be admitted to school. No credit is earned in the time the student is not enrolled. A student absent for an extended period of time (over 3
weeks) due to illness is eligible for homebound instruction. Parents should contact the school to make arrangements. If a student has an
extended long term illness, required make-up work and grade will be determined by the school.
Consequences for Unexcused Absences (Truancy): District 834 works with Washington County Truancy Services and
follows their guidelines. According to the Washington County “School Attendance Intervention Program” brochure (8-11), “The law is
‘designed to provide a continuum of intervention and services to support families and children in school and in combating truancy.
“At 5 unexcused absences, the school will notify the parent or guardian that the child is a ‘continuing truant.’ Students and parents will also
receive a letter from the County Attorney’s Office.
“If the child has 7 unexcused absences, they are then considered ‘habitually truant.’ The school is required to report the student to Washington
County after 7-10 unexcused absences.” For more information, go to Washington County’s website at www.co.washington.mn.us.
Tardy Policy
Tardies will be tabulated per semester
4 tardies – It is understandable that students may be late a few times for various reasons.
Students get 4 “free” tardies for the semester… everyone can be late once in a while, but should avoid this situation
becoming a habit.
5 th tardies - counselor meets with student: Discussion regarding the importance of being on time to class
• “Reasons for being tardy” discussion includes: Location to next classes, time spent between classes, when to leave for
class, attitude regarding tardiness.
• “Why this is important” discussion includes: lost learning time, lost teaching time, distraction to others, missed daily
learning, shows a lack of compassion for other students, teacher and self.
* Parents contacted (phone or email)
* Letter sent home to parent/guardian at this point as well.
6-9 tardies – Each tardy will result in a 10 minutes of makeup time to be served at lunch, before or after school.
10 th tardy – Meet with Assistant Principal – 15 minutes of makeup time will result from each tardy and will be served at lunch, before or after
school
11-14 tardies – Each tardy will result in a 15 minutes of makeup time to be served at lunch, before or after school.
15 th tardy - Parent meeting to address the issue. In person or by phone.
Further tardies will result in detention, being placed on the “No Pass” list, ISS, suspension or others recommended in
the district disciplinary policy.
***To avoid being tardy – students sound be in the class room AND ready to learn when the final bell rings.
Articles Prohibited in Classrooms during School Hours
Toys, laser pointers, pocket knives, rollerblades/roller shoes, skateboards, pagers, etc. School personnel will confiscate these devices.

Food Policy
• The lunch program is offered daily. Student lunch assignments are printed on the student schedule at the beginning of the school year.
A wide variety of lunches is offered.
A computerized program called PayPAMS is used to keep track of money in each student’s lunch account. Parents can
deposit money on line (www.paypams.com) or students can deposit the money in an envelope with their name, grade, and
amount of money and student pin number by 9:00 A.M. in the drop box in the cafeteria.
Lunch price is $2.60, milk is $.45. (Subject to change)
Free or Reduced lunches – Some students may qualify for free or reduced lunches. Please refer to the District Handbook for
information and an application.
School Activities
Staying after School
Only students in a supervised after-school activity are allowed to stay after school. All other students are expected to take the 2:20 P.M. bus
home or be picked up by 2:45 P.M.
Students need to listen for announcements regarding clubs and meeting times for after-school activities.
Newspaper Club
Students interested in writing articles, editing or the actual layout are encouraged to join the student newspaper club. Meetings will begin in
October. Newspaper Club is a service organization; therefore, there is no fee.
Yearbook
Students interested in working on the yearbook will meet from September through March. Students with interest in photography, doing
artwork, and actual layout of pictures are encouraged to join. Yearbook club is a service organization; therefore, there is no fee.
Jazz Ensemble, Chamber Orchestra, and Chamber Choir ($65 subject to change)
Pre-Requisite: Audition/teacher recommendation with sufficient formal instruction and experience to reach group performance level. Students
must be enrolled in an Oak-Land band, orchestra, or choir class during the year of participation. Grade levels offered: 7, 8, and 9.
Jazz band and chamber orchestra are extra-curricular activities that meet one morning each week before school. Students explore the standard
literature of the genre in more depth as a member of these ensembles.
Fiddle Club ($65 subject to change)
Looking for an alternative style of music to express yourself on your stringed instrument? Fiddle Club meets Wednesday mornings before
school and is open to registered orchestra students of all grade levels. Students will explore fiddle traditions and styles using American, English
and Celtic (Irish, Welsh & Scottish) fiddle tunes. Students will learn fiddle techniques to decorate the main melody and make the piece their
own. Various levels of difficulty will be available to make the music accessible for students of all abilities.
Drama Club ($65 subject to change)
Seventh, eighth, and ninth graders can participate in the drama club at Oak-Land. Auditions are held in late October for performances in
February. Students have an opportunity to work on all aspects of play production – acting, stage crews, make-up, and lighting.
Ski Club (fee)
Parent volunteers organize and chaperone the ski club. Details for this activity are announced in November. Parents interested in working on
this activity are asked to notify the Main Office.
Sports (Sports Fees Set By the School District)
There are several sports offered for boys and girls in all grades. Students must have a physical record and a current Minnesota High School
League permission slip on file before they can participate. Some sports for eighth graders and many for ninth graders hold practice at Stillwater
Area High School.
Ambassador Program
The Ambassador Program is student government with social event planning and a strong commitment for community service. Students bring
concerns or ideas to meetings. One of their ongoing goals is to make new students feel welcome. Ambassadors meet once every other week on
a rotating period basis
National Junior Honor Society
Oak-Land's chapter of National Junior Honor Society is a service-oriented organization, designed to promote teamwork leadership, and good
character while serving the needs of the school, community at large, and the world as a whole. The membership requirements are good
citizenship, leadership and experience skills and a minimum of a 3.8 cumulative grade-point average

Social Events/Dances
Dances take place in the cafeteria, with the gym open for shooting baskets, volleyball, etc., and a televised event takes place in the auditorium.
This is a time when Oak-Land students’ can socialize in an out-of-class setting. The goal is to make the event a fun evening and provide a safe
environment for all students. No slam dancing or moshing is allowed. Socials/dances are for Oak-Land students only, no guests will be
admitted. A donation item for the St. Croix Valley Food Shelf is welcomed. Parent chaperones are needed to provide this social event for
students.
Ninth Grade Boat Party
Tradition has been that parents plan the “Boat Party” for their Oak-Land ninth grade students. Students do not need dates, and suggested attire
is “nice clothes,” not jeans. There is a place on the volunteer sheet to check if you are interested in working on this event.
Miscellaneous Information
Checks should be made payable to Oak-Land Junior High School. Checks should be made for the exact amount. We cannot cash
checks for cash or give change.
Students are issued a pass to class when reporting in late.
Hall passes are used at Oak-Land. Students wishing to move from one area to another should ask permission to leave the assigned class,
and then go directly to their destination.
Lost and found items should be brought to the Main office.
Textbooks issued by the school for specific classes, and library books are the responsibility of the student. A fine for lost or damaged
books will be levied.
Messages will be given to students from parents or guardians only.
Backpacks
Students are allowed to bring backpacks to and from school to transport books and supplies. However, students are not allowed to use
backpacks during the course of the school day. If there is a special need to carry a backpack to classes, a parent should explain the circumstance
in writing and present it to the student’s counselor or special education teacher.
Lockers
Close and Lock your Hall and Gym Lockers
Prevent articles from being stolen by making sure your LOCKERS ARE CLOSED AND LOCKED.
DO NOT give your locker combination to your friends.
Locker problems should be reported to the office.
Leave valuables at home.
School lockers are the property of the school district. At no time does the school district relinquish its exclusive control of lockers
provided for the convenience of students. Inspection of the interior of lockers may be conducted by school authorities for any reason
at any time, without student consent, and without a search warrant. The personal possessions of students within a school locker may
be searched only when school authorities have a reasonable suspicion that the search will uncover evidence of a violation of law or
school rules. As soon as practical after the search of a student’s personal possessions, the school authorities must provide notice of
the search to students whose lockers were searched unless disclosure would impede an ongoing investigation by police or school
officials.
Washington County Canine Unit
The Washington County Canine Unit may be used in District 834 schools to determine if controlled substances/drugs are stored in lockers or if a
person is in possession.
Appropriate Student Dress
Guidelines for School, School Sponsored-Activities & Dances
In an attempt to address student dress, reference is made to the School District #834 Student Attire Policy which reads: lack of attire, or
personal grooming which creates a danger to health or safety or a disruption to the educational process, including, but not limited to, bearing a
lewd, vulgar, or obscene message, promoting products or activities that are illegal for use by minors, or displaying objectionable emblems,
signs, words, objects, or pictures communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group or which
connotes gang membership. Consequences: Student conference; parent notification. This policy will be the basis for determining appropriate
dress.
Guidelines
Garments must be appropriate. It is recommended students wear a T-shirt or button collar shirt and appropriate shorts, skirts or slacks.
Undergarments must be worn and appropriately covered.
Saggy pants are not acceptable.
Midriffs and navels must be appropriately covered.

Shirts and shoes must be worn at all times.
Hats, hoods, du rags, and bandanas are not to be worn during the school day.
Tube tops are prohibited. No backless or strapless tops.
Chains and dog collars are prohibited.
These guidelines are supported by the Oak-Land PTA.
This subject has been discussed with the Ambassadors and NJHS for their input.
T-shirts with sayings or pictures that relate to smoking or products, alcohol/drugs, sexual nature, i.e. “Playboy shirts,” are prohibited.
Gang affiliation symbols are banned.
Other articles not listed may not be appropriate; therefore, staff/administration has the prerogative to ask students to change.
Students are asked to refrain from wearing such items. Please use common sense and good judgment.
Bus Transportation is a Privilege
Students who have the opportunity to ride school buses provided by the district may do so as long as they display behavior that is reasonable
and safe.
Rules on the Bus
1. Immediately follow the directions of the driver.
2. Sit in your seat facing forward while the bus is in motion.
3. Talk quietly and use appropriate language.
4. Keep all parts of your body and belongings inside the bus and to yourself.
5. Do not eat or drink without permission of the driver.
6. The following are not tolerated on the bus:
• fighting, harassment, intimidation or horseplay
• throwing of objects
• use of tobacco, drugs or alcohol
• weapons or dangerous objects
• vandalism to the bus, its equipment or the property of others
Loss of Bus Privileges
Choosing to follow unacceptable behavior will result in loss of bus service. Consequences for school bus/bus stop misconduct will be imposed
by the principal or principal’s designee. Only the principal or principal’s designee can suspend school riding privileges. An offense is a written
report to or by the principal. The following progression is recommended, however; the principal will have discretion in applying it:
First Offense:
Warning, parent notification
Second Offense:
3 school day suspension from riding the bus (or major first offense)
Third Offense:
5 school day suspension from riding the bus
Fourth Offense:
10 school day suspension from riding the bus/meeting with parent
Expectations and Rules
Oak-Land Jr. High has adopted the following expectations for its community to promote a safe and caring environment.
Be compassionate to others. Listen and learn from teachers, staff and students.
• Listen to what others have to say.
• Contribute to discussions and class in general.
Have a positive attitude towards learning and school in general.
• Bring needed materials to class. Ask for help. Don’t assume your question will be asked by others.
• Show self-control. Accept “no” for an answer.
• Treat other students and staff with respect.
Stay on task; use your time wisely.
• Follow instructions and complete assignments.
• Set goals and strive to complete them.
• Ignore distractions.
Respect school property.
• No vandalism.
• Leave things better than how you found them.
Respect the personal rights of others.
• Say “Please” and “Thank You.”

• Apologize when appropriate.
• Express your feelings honestly.
• Recognize and respect the feelings of others.
• Use self-control and deal with your anger and the anger of others.
• Learn how to negotiate.
• Accept the consequences of your actions.
At the beginning of the school year, a copy of the District Policy is given to students and parents. The district 834 Discipline
Policy contains procedural guidelines for unacceptable conduct that apply to all students in the district and it will be enforced at Oak-Land. The
district has an Internet User’s policy that will apply to all students. A copy of the policy is available for your review. Additional copies of the
District 834 Discipline Policy are available in the office.
Expectations
At Oak-Land Jr. High, we consider teachers, staff and students to be a community of learners. “Concern for the individual and the education of
the total student body” are focal points of the Oak-Land philosophy. A critical part of this philosophy is the idea that students must assume
responsibility for their actions and accept consequences for behavior that inhibits their learning or that of others.
Teachers have primary responsibility for defining and handling classroom behavior problems that disrupt the learning process. Teachers are the
first and usually the most effective disciplinarians in the school. They will handle minor disciplinary problems in the classroom.
Administrative staff becomes involved in correcting disruptive behavior when it is an on going problem or causes a serious impact on Oak-
Land’s learning environment.
Rules and Policies Governing Student Conduct
No Running in halls.
Inappropriate clothing (See Dress Code section).
No intimate behavior, e.g. kissing or hugging
Staying after school is prohibited unless you are a registered participant in a sport, activity or club.
Cell phones, ear buds, and IPods can be used before or after school and at lunch time.
Exclusion from Activities
Your son/daughter may be excluded from assemblies, field trips, social events/dances, and year-end activities, (includes ninth grade grad party)
if they have had a number of referrals or at the discretion of the principal.
Criteria for exclusion from activities may include:
Three or more referrals.
Suspended two or more times.
Excessive missing assignments.
Failing courses.
Administrators determine if such restriction is desirable.
Academics and Testing
Report Cards
Report cards are distributed two times per year via Skyward Family Access. Semester I – End of January.
Semester II - June. This information will be communicated in the Principal’s Newsletter.
Honor Roll
Stillwater secondary schools use a four point grading system:
A=4.00
A-=3.667
B+=3.333 B=3.00 B-=2.667
C+=2.333 C=2.00 C-=1.667
D+=1.333 D=1.00 D-=0.667
F=0.00
There is an honor roll for students who attain a Grade Point Average (G.P.A.) of 3.5 or higher for A Honor Roll and 3.0 or higher for B Honor
Roll. G.P.A.’s for the semester are printed on the students’ report cards. Each semester honor roll is posted in the halls at Oak-Land, on the
Oak-Land website, published in the Stillwater Gazette, the Woodbury Bulletin and the Oakdale/Lake Elmo Leader.
Parent/Teacher Conferences
Parent/teacher conferences will be held in October and February. More information will be available in the Principal’s Newsletter when the time
approaches.
Progress Reports
Teachers provide progress reports to parents of students who are in danger of failing periodically throughout the year. Teachers also review

grades with student during Advisory period on an on-going basis.
Testing
Throughout the school year standardized tests and surveys are given to Oak-Land students.
Performance Series Test
When: Fall and Spring, every year
Who: Seventh, eighth, and ninth graders.
Reason: To evaluate levels of students in reading and math in order to develop curricular strategies to meet student needs.
Recognition and Award Programs
Student of the Month
From November through April, students are recognized each month for their accomplishments in a given curricula area. Student pictures will
be shown on the TV in the front display case for the month they are nominated. Their names are also sent to the Stillwater Gazette, Woodbury
Bulletin and the Oakdale/Lake Elmo Leader. Students and parents are invited to a breakfast that is held each month. This event is sponsored by
our Student Ambassadors program.
Lottery Prizes
Staff members give “Raider Rocks” certificates to students for showing one of the “High Five” (Respect, Responsibility, Integrity, Compassion,
and Commitment). Students are entered into a lottery and prizes are given to students whose names are drawn each week.
Perfect Attendance Award – Per Semester
Attendance is important to the learning process and we ask students to make a commitment to their individual education by be in class each day,
on time and ready to learn. Appointments should be scheduled outside of the school day whenever possible. Students who earn perfect
attendance for the semester (21 weeks) will be recognized for their dedication. In order to qualify for this award, students need to be in class on
time every day. This means a student earning this award will have been in class and accumulated no tardies or absences throughout the
semester, with the exception of being absent for a school sponsored event.
End of the Year Awards Program
Students will be recognized for their academic achievement at the end of the year. They and their parents will be notified via a letter
approximately 3 weeks prior to the event. Awards are determined by using grades accumulated through the first semester. The following
students will be honored:
Seventh, eighth, and ninth graders with a grade point average of 3.5 or higher receive an Oak-Land Academic Excellence Award.
Ninth graders may receive departmental awards, Lake Elmo Rotary Leadership Award, or the Principal’s Award for cumulative 4.0
GPA.
Registration Information
Registration is the time students and parents select the courses the student will take the following year. Prior to making these decisions, it is
important for parents to discuss future educational and occupational goals with their son or daughter.
January/February - Counselors meet with students individually or in large groups to discuss the courses the student will be selecting for the
following year. Students should discuss selections with their parents and are asked to return a signed registration sheet to the school.
May – Final math placements.
August – Students pick up their schedule of classes and are assigned lockers. This is the exciting time when students find out who their
teachers are and which friends they have in class. Student pictures are also taken at this time.
District Procedures & Policies
Tornado, Evacuation & Lock Down Drills
Tornado drills are held annually in conjunction with the state tornado awareness week. Students are moved into the areas designated “safe” by
state experts.
Each year we have evacuation and lock down drills to assure that students and staff react appropriately in case of a real emergency.
Blizzard Conditions
Severe weather conditions may dictate that students be transported home as soon as possible. The superintendent and the transportation director
will make the decision to close school early. When this occurs, announcements will be made via the School Messenger phone system,

emergency radio stations, television and the school district web site.
Emergency School Closings
If school is cancelled for students by the superintendent of schools because of weather conditions, this information will be carried on the School
Messenger phone system, WCCO, KSTP AM/FM radio and television, and the school district web site as soon as possible after 6:00 A.M.
Discipline Policy
The District Discipline Policy can be found on line. This policy is also published in the District Newsletter in the fall. If you do not receive a
copy of this policy, contact the main office at Oak-Land.
Internet Guidelines for Student Use
Students are expected to abide by the following District 834 acceptable use rules and guidelines:
1. Internet access in District 834 will be limited to educational purposes consistent with the educational mission of the district.
2. Students will be courteous and respectful in their messages to others, using appropriate language.
3. For their safety, students will not send personal information about self or others, including but not limited to, home or school address,
phone or credit card numbers or other personally identifiable information over the internet.
4. Students will use their best writing and proofreading skills when leaving messages.
5. Students will respect legal protection provided by copyright laws, software licensing and trademarks.
6. Students will respect the privacy of others and will not seek out, obtain copies or modify files, data or passwords belonging to others
without permission.
7. Students should be aware the Internet is not guaranteed to be private.
8. To avoid unwanted financial obligations, parents and students should be aware that it is possible to purchase goods and services via the
Internet.
Videos, Photographs, Cable Television and the World Wide Web
During the school year, videos may be made and photographs taken of students for possible use in school district publications, its web site
and/or area newspapers. Selected classes/programs/activities or other images may be used on local cable television. Should you, as the
parent/guardian of a District 834 student, object to the image of your child appearing in any of these, please notify your child(ren)’s principal in
writing.
Equal Opportunities
Independent School District 834 in compliance with current state and federal statutes and regulations and in recognition of its obligations to
provide equal opportunity in education and employment for all persons within its jurisdiction, affirms that it will not discriminate on the basis of
sex, age, race, creed, religion, color, national origin, economic status or disability.
Child Abuse
The Minnesota Mandatory Child Abuse Reporting Law requires school personnel to report if they know or have reason to believe a child is or
has been abused in the past three years. Child abuse may include physical abuse including mental injury, sexual abuse, neglect or threatened
injury. Failure to report child abuse is a misdemeanor and punishable by law. A report of child abuse made in good faith provides one with
immunity from legal action. All school personnel are required to report to Washington County or local law enforcement officials known or
suspected cases of child abuse and/or neglect. Washington County Community Social Services Referral of Suspected Child Abuse/Neglect
forms are available in the office of the principal.
Family Educational and Privacy Rights
School District 834 has adopted a students’ records policy as required by state and federal laws. The policy requires that certain information be
classified as directory information and available to the public UNLESS parents or students eighteen years of age or older request IN WRITING
that such information not be released.
Crisis Team
Oak-Land has a crisis team composed of teachers, counselors, administrators and the school psychologist. This team meets to develop a plan
for handling crisis situations (e.g. death of a student). It is our intent to provide the support necessary to those students in need while trying to
maintain the normal educational program for the rest of the student body. If you become aware of a crisis situation, please call one of the
administrators as early as possible so that we may plan appropriately.
Distribution of Medical Information
It is the responsibility of the parent/guardian to notify all teachers, coaches, transportation and the Health Office when their child has any
medical condition that may impact learning or the safety of their child during the school day or in school-sponsored activities.
Emergency Cards
It is very important that we have an up-to-date emergency card for your child that includes phone numbers where parents/guardians and
emergency contacts can be reached during the school day. Parent/guardian is asked to include any health concern or medication that their child

is taking. A new emergency card should be filled out and returned when schedule information is picked up in August. Please notify the Health
Office of any changes during the school year.
Health Records
Every student has a health record on file that should be updated yearly with new physical or immunization information.
Immunization laws state all incoming seventh graders are required to have a second MMR, Tetanus (Td) booster shot or Tdap, two varicella and
three Hepatitis B shots. These immunizations need to be completed prior to the start of the school year. If a parent does not wish for their child
to have these immunizations, a signed notarized statement of conscientious objection needs to be on file in the school prior to the start of the
school year.
Physical Examinations
All seventh graders are required to have a physical examination completed. This physical examination must be completed before any new
seventh, eighth, or ninth grader can sign up for a sport.
Physical Education Restrictions
There are occasions when illness or physical limitations can restrict a student’s participation in physical education. Parents can excuse their
child from physical education for two days. Student is expected to participate in some sort of alternate activity. If longer than two days, a
signed note from a physician is required explaining limitations or a form can be obtained from the health office.
Parental notes should be given to the teacher before class and include a phone number where parents can be reached during the day.
Notes from a physician should be given to the health office before school.
Restrictions for limitations in physical education will extend to after-school activities.
Vision Screening
Vision screening for seventh graders will be conducted during the school year for those students not screened during their seventh grade
physical exams.
Medication Policy
The policy of Stillwater District 834 Schools regarding the administration of medication in school is that medication shall be administered only
when the student’s health requires that it be given during school hours.
Minnesota State Law (M.S. 126.201) requires medications that are administered at school must be in a container or prescription bottle properly
labeled by a pharmacist or physician. Pharmacists should be asked to divide the medication between two containers, completely labeled, one
for home and one for school.
District 834’s policy on medication requires a written order from a physician and authorization from parent/guardian for schools to administer
medication. Over-the-counter pain relievers may be carried and self administered with written consent from a parent. These medications must
be in the original container and may not be shared with any other student. Medications will be kept in a locked cabinet in the health room and
be administered by the school nurse or supervised designee.

Student Handbook
Stillwater Junior High School
2013-2014
Create, Cooperate, Communicate for Quality Life
523 W. Marsh St.
Stillwater, MN 55082
Principal: Chuck Ochocki
Assistant Principal: Shelly Phernetton
Main Office: 351-6905
Attendance Line: 351-6900
sjhs.stillwater.k12.mn.us

Table of Contents
Page
Page
Athletics / Activities . . . . . . . . . . . . . . . . . 15 Make-up Work for Absenteeism . 13
Attendance . . . . . . . . . . . . . . . . . . . . . . . . 10 Map – School . . . . . . . . . . . . . . . . . 36
Awards and Recognition . . . . . . . . . . . . . 29 Media Center Expectations . . . . . . 28
Backpacks . . . . . . . . . . . . . . . . . . . . . . . . . 19 Medication . . . . . . . . . . . . . . . . . . . . 17
Bicycles . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Messages to Students . . . . . . . . . . . 25
Building Hours . . . . . . . . . . . . . . . . . . . . . 5 Mission Statement . . . . . . . . . . . . . 3
Bus Procedures . . . . . . . . . . . . . . . . . . . . 19
National Junior Honor Society . . . 15
Cell Phones. . . . . . . . . . . . . . . . . . . . . . . . 19
Philosophy
(Mission/Vision/Beliefs) . . . . . . . . . 3
Closed Campus . . . . . . . . . . . . . . . . . . . . 20
Code of Conduct . . . . . . . . . . . . . . . . . . . 31 Phone Numbers (Main Office) . . . 5
Daily Class Schedule (Times) . . . . . . . . . 4 Physical Education / Excuses . . . . . 24
District Handbook Information . . . . . . . 7 Pledge of Allegiance . . . . . . . . . . . . 8
Dress Code . . . . . . . . . . . . . . . . . . . . . . . . 20 Police Involvement . . . . . . . . . . . . . 25
Drug Dogs . . . . . . . . . . . . . . . . . . . . . . . . . 21 Pre-arranged Absence . . . . . . . . . . 14
Prohibited Articles . . . . . . . . . . . . . 25
Electronic Devices (cell phones, etc) . . . 19 Public Display of Affection . . . . . . 26
Report Cards and Progress
Reports . . . . . . . . . . . . . . . . . . . . . . . 9
Emergency Records / Cards . . . . . . . . . . 19
Emergency School Closing . . . . . . . . . . . 6 Screenings (Health) . . . . . . . . . . . . 18
Emergency Evacuations . . . . . . . . . . . . . 6 School Counseling . . . . . . . . . . . . . . 16
Excused Absences . . . . . . . . . . . . . . . . . . 11 Student Council . . . . . . . . . . . 15
Field Trips . . . . . . . . . . . . . . . . . . . . . . . . 21 Student Insurance Coverage . . . . . 8
Fire Drills . . . . . . . . . . . . . . . . . . . . . . . . . 6
Food and Beverages . . . . . . . . . . . . . . . . . 21 Tennessen Warning . . . . . . . . . . . . 28
Forgotten Items . . . . . . . . . . . . . . . . . . . . 21 Textbooks . . . . . . . . . . . . . . . . . . . . 9
Fragrances . . . . . . . . . . . . . . . . . . . . . . . . 21 Theft Reporting . . . . . . . . . . . . . . . 26
Grading (Grading Policy). . . . . . . . . . 8(37)
Hall Passes . . . . . . . . . . . . . . . . . . . . . . . . 21 Truancy . . . . . . . . . . . . . . . . . . . . . . 13
Halloween / Costumes . . . . . . . . . . . . . . . 20
Harassment . . . . . . . . . . . . . . . . . . . . . . . 21
Health Services . . . . . . . . . . . . . . . . . . . . 16 Unexcused Absences . . . . . . . . . . . 12
Honor Rolls . . . . . . . . . . . . . . . . . . . . . . . 9 Visitors . . . . . . . . . . . . . . . . . . . . . . . 26
Illness / Injury at School . . . . . . . . . . . . . 19 Weapons (Prohibited Articles . . . . 25
Immunization Requirements . . . . . . . . . 18
Incomplete Grades . . . . . . . . . . . . . . . . . 9
Internet Policy . . . . . . . . . . . . . . . . . . . . . 22
Lockers . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Lock Down Drills . . . . . . . . . . . . . . . . . . 6
Lost and Found . . . . . . . . . . . . . . . . . . . . 18
Lunch Payment Procedures . . . . . . . . . . 23
Lunchroom Expectations . . . . . . . . . . . . 24
2

Dear Students:
Welcome to Stillwater Junior High School! The entire staff at SJHS hopes that the 2013-14
school year will be a successful and rewarding experience for you!
To assist you in having a great school year, we have developed this handbook to help you
become better acquainted with SJHS and the programs offered, the procedures to follow, and the rules
that must be adhered to in order to make this a successful and enjoyable year for everyone. As a
member of the student body, you are responsible for the contents of this handbook. Please read this
booklet and become familiar with its contents as it can be of great assistance throughout the entire
school year.
Have a great year.
Sincerely,
Chuck Ochocki, Principal
Stillwater Junior High School
Shelly Phernetton, Asst. Principal
Stillwater Junior High School
Stillwater Area Public Schools
“We learn not for school, but for life”
Mission: (A declaration of the unique identity to which the organization aspires; it specific
purpose; and the means by which it will achieve its purpose.)
The mission of Stillwater Area Public Schools, in partnership with students, family and
community, is to develop curious individuals who are active and engages leaders in an everchanging
world by challenging all students as they travel along their personalized learning
pathways.
Beliefs: (An expression of fundamental values; ethical code, overriding convictions, inviolable
principals.)
We believe that…
All people have inherent value.
Helping others leads to a greater sense of self-worth.
A community thrives when everybody’s contributions are respected.
Curiosity is essential for lifelong learning.
Our future is dependent on outstanding leadership.
Encouraging diverse perspectives promotes innovation.
Success requires perseverance and learning from failure.
All people deserve the environment and opportunity to discover and maximize their potential.
Relationships based on caring, honesty, and respect strengthens our community.
3

Daily Class Schedule
Grade 7
Period
Time
Advisory 7:50-8:10 Advisory
1. 8:15-9:05
2. 9:10-10:05
3. 10:05-10:30
10:35-11:30
Lunch A
Class A
10:10-10:30
10:30-10:55
11:00-11:30
4. 11:35-12:25
5. 12:30-1:20
6. 1:25-2:20
Class B
Lunch B
Class B
Grade 8
Period
Time
Advisory 7:50-8:10 Advisory
1. 8:15-9:05
2. 9:10-10:05
3. 10:10-11:00
4. 11:00-11:25
11:30-12:25
A-Lunch
A-Class
11:05-11:25
11:25-11:50
11:55-12:25
5. 12:30-1:20
6. 1:25-2:20
B-Class
B-Lunch
B-Class
Grade 9
Period
Time
Advisory 7:50-8:10 Advisory
1. 8:15-9:05
2. 9:10-10:05
3. 10:10-11:00
4. 11:05-11:55
5. 11:55-12:20
12:25-1:20
A-Lunch
A-Class
12:00-12:20
12:20-12:45
12:50-1:20
6. 1:25-2:20
B-Class
B-Lunch
B-Class
4

A. Information Items
Important Phone Numbers
Administrators
Mr. Chuck Ochocki, Principal
Ms. Shelly Phernetton Asst. Principal
TBD, Secretary
Attendance Office (24 hours/day)
Terri Christenson, Secretary
Athletic Director
Ralph Halvorson
Danielle Formanek, Secretary
Counseling Office
Ms. Chris Otto (O – Z)
TBD (H – N)
Ms. Arica Bjornberg (A – G)
Terri Christenson, Secretary
Health Office
Nurse – Cheryl Hale
Ruth Weber
Internet Homepage
351-6901
351-6904
351-6980
ochockic@stillwater.k12.mn.us
phernettons@stillwater.k12.mn.us
@stillwater.k12.mn.us
351-6900
351-6908 christensont@stillwater.k12.mn.us
351-6909
351-6903
351-6908
351-6907
351-6961
351-6931
351-6908
halvorsonr@stillwater.k12.mn.us
formanekd@stillwater.k12.mn.us
ottoc@stillwater.k12.mn.us
@stillwater.k12.mn.us
bjornberga@stillwater.k12.mn.us
christensont@stillwater.k12.mn.us
351-6914
351-6913
halec@stillwater.k12.mn.us
weberr@stillwater.k12.mn.us
sjhs@stillwater.k12.mn.us
Police Liaison, Andrea Olson 351-4926
Special Education Office
351-6954
Megan Prom
351-6955 promm@stillwater.k12.mn.us
Tech. Coordinator – Jeff Hudson
351-6911 hudsonj@stillwater.k12.mn.us
Robert Marking
351-8910 markingr@stillwater.k12.mn.us
Tech Para – Julie Balfanz
351-6946 balfanzj@stillwater.k12.mn.us
Media Para – Chris Freichels
351-8950 freichelsc@stillwater.k12.mn.us
Building Hours
The school doors open at 7:30 am. Parents should drop off students after this time. Doors are
locked at 3:00 pm in the afternoon and all students must vacate the building by 2:45 pm, unless
under the direct supervision of a teacher, coach, or advisor.
5

Emergency Evacuations
An emergency plan has been developed to ensure student safety in the event of inclement weather or
an intruder in the building. Evacuation drills are practiced periodically. Procedures to follow are posted
in the classrooms.
Stillwater Junior High practices four Emergency Drills. 1). Fire 2). Severe weather / tornado 3.) Lock-
Down, and 4). Emergency Evacuation. When the signal is given via the PA or teachers, everyone must
move quickly and quietly to the designated area. The teachers/staff will give you instructions.
Emergency School Closings
In the event of inclement weather or any problems, which would result in the closing of school, parents
should turn to the following for school closing information:
KARE Channel 11
KMSP/FOX Channel 9
KSTP Channel 5
WCCO
Channel 4 and 830 AM Radio
District Hotline 651-351-8099
District Web Site www.stillwater.k12.mn.us
In most cases, when school is called off, all student and public activities held in the schools will be
cancelled. Parents always determine when it is safe or unsafe for their child to attend school. Should a
decision be made that will impact the school day, a voice message will be sent to every student’s family
using the School Messenger phone messaging system. Students and parents should be advised to
listen to the above stations for emergency messages.
Fire Drills
Five fire drills are required by law and are important for students’ safety. When the signal is given for a
fire drill, everyone must obey orders and clear the building, as quickly as possible, by the prescribed
route posted in the classroom. The teachers will give you instructions. SJHS staff and students
participate in a minimum of 5 fire drills each school year. The schedule for the 2013-2014 school year is
as follows:
Wednesday, September 11 @ 8:00 am
Friday, September 20 @ 9:25 am
Friday, October 4 @ 8:00 am
Tuesday, October 8 @ 8:20 am
Thursday, April 17 @ 9:45 am
Lock-Down Drills
SJHS participates in lock-down drills. A signal is given and everyone is instructed to be in a lock-down
mode. The schedule for the 2013-2014 school year is:
Thursday, September 5 @ 8:30 am
Monday, September 16 @ 2:00 pm
Thursday, October 3 @ 1:25 pm
Thursday, December 5 @ 1:45 pm
Tuesday, February 4 @ 8:30 am
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District Handbook Information
All parents / guardians and students will receive Stillwater Area Schools 2013-14 District Handbook
Policies, Procedures and Required Notices that are used to inform students and their parent / guardian
of important School District Policies, Procedures and Required Notices. Official forms and notifications
are included for specific policies. Please review those forms and when applicable, complete and return
the forms or notifications to Stillwater Jr. High School. The following information is included in the
District Handbook:
1. Animals in the Classroom
2. Annual Notice for Disclosure of School Directory Information
3. Annual Notice for Student Education Record Privacy
4. Application for Educational Benefits (free and reduced priced lunch)
5. Attendance Policy
6. Background Check Notice
7. Bullying Prohibition
8. Data Privacy Protection and Privacy of Pupil Specific Data Policy
9. Directory Information
10. Discipline Policy
11. Drugs, Tobacco, Alcohol Use/Violations Policy
12. e-CAP Check Recovery Service
13. Free and Reduced-priced Lunch Program and Procedures
14. Health and Safety Program Notifications
15. Health Procedures
16. Internet Acceptable Use Policy
17. MinnesotaCare
18. No Child Left Behind Act of 2001
19. Nondiscrimination Notice
20. On-line Learning Policy
21. Opportunity for All Policy
22. Pesticide Notice
23. Racial, Religious, Sexual Harassment, Violence and Hazing Policy
24. School Weapon Policy
25. Special Education Records Procedures
26. Student Enrollment Options
27. Student Locker Policy
28. Testing Calendar
29. Transportation Procedures
30. Video Surveillance Other than on Buses
31. Visitors to the Schools Procedure
These policies may also be found in the following locations:
1. District Office – 351-8340
2. District Website – www.stillwater.k12.mn.us
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Pledge of Allegiance
Stillwater Jr. High School students have elected to take part in the Pledge of Allegiance. The Pledge is
said on Monday mornings every week. Students who do not wish to participate in reciting the Pledge of
Allegiance for any personal reason may elect to do so. Students must respect another person’s right to
make that choice.
Student Insurance Coverage
The District does not provide insurance for students to cover any type of health or accident incurred by
the student. Parents / Guardians in need of coverage should work with their local independent agent to
check on coverage for their individual needs, especially if they are not covered under some type of
health insurance plan through their parent / guardians.
B. Cumulative Grade Point Average (GPA) / Grading
Students will receive a final grade for each class at the end of each semester. A student’s grade point
average (GPA) is determined at the end of each semester and is based on a 4-point scale with the
following 12 step process:
A = 4.000 B = 3.000 C = 2.000 D = 1.000
A- = 3.667 B- = 2.667 C- = 1.667 D- = 0.667
B+ = 3.333 C+ = 2.333 D+ = 1.333 F = 0.000
Grading is based in the following criteria:
A(-) -demonstrates exceptional application of critical thinking
-firm command of knowledge in the subject area
-highest level of skill development
-exceptional preparation for later learning
B(+) -demonstrates application of most critical learning
-command of knowledge beyond the minimum
-advanced development of many skills
-Have prerequisites for later learning.
C(+) -demonstrates application of some critical learning
-command of only the basic concepts of knowledge
-demonstrated ability to use basic skills
-lacks a few prerequisites for later learning
D(+) -demonstrates application of limited critical thinking
-lacks knowledge of some fundamental ideas
-some important skills not obtained
-deficient of many of the prerequisites for later learning
F -demonstrates little application of critical thinking
-lacks knowledge of most fundamental ideas
-many important skills not obtained
-deficient of most of the prerequisites for later learning
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Honor Rolls
Honor rolls are based on a student’s grade point average and are determined at the end of each quarter.
3.750 - 4.000 Excellence
3.000 - 3.750 Outstanding Academic Achievement
Incomplete Grades
Students have two weeks to make up a grade of incomplete for a quarter. Incompletes that are not
completed within the two-week period of time will be converted to a failing grade. Special circumstances
such as prolonged illness may dictate that an extension is necessary to complete necessary
assignments. Students should see their guidance counselor to discuss special circumstances.
Report Cards and Progress Reports
Report cards are issued to students in via Skyward each semester. Parents may view and print by
using their password. *Progress reports may be distributed to students if families do not have the
internet available at home. As a result of our computerized grading system, teachers post students’
grades every two weeks for students & parents to review.
• Visit the SJHS Website http://sjhs.stillwater.k12.mn.us
• Click on Skyward for grades and attendance
• View grades/attendance by using password provided during parent Back to School Night.
If you experience problems or have questions about the Skyward Family Access, please contact Terri
Christenson at 351-6908 or email christensont@stillwater.k12.mn.us
Textbooks
The school furnishes books to all students. All books must be covered. Textbooks issued to you
become your responsibility. You will be billed for loss or unreasonable wear and tear at the book’s
replacement cost, minus depreciation if the book is more than a year old. Students will not be able to
attend end of the year field trips or buy a yearbook if book fines are not paid in full.
9

C. Attendance
District 834 believes that regular attendance is directly related to the success in academic work, benefits
students socially, provides opportunities for important communication between teachers and students
and establishes regular habits of dependability important to the future of the student.
When you miss school you miss out.
24 Hour Attendance Line
651-351-6900
A student who reaches seven (7) unexcused absences (either full or partial
days) is in violation of the Minnesota Compulsory Attendance Law
(Minnesota Statute 120A). Students in violation of this law will be referred to
Washington County.
School attendance is a joint responsibility to be shared by students, parents/guardians, teachers and
administrators. It is the student’s right to be in school. It is also the student’s responsibility to attend all
assigned classes and follow the correct procedures when absent from an assigned class. It is the
responsibility of the parent/guardian to ensure the student is attending school, to inform the school of a
student absence, and to work cooperatively with the school and student to solve any attendance
problems that may arise.
Excused Absences: An absence from school or class for any of the following reasons is recognized by
the school as excused:
1. Illness that is verified by a parent, guardian, or doctor.
2. Family emergency: Unforeseen occurrence such as serious illness, injury or death of a
family member.
3. Medical/dental/other appointment: If possible, please arrange appointments outside of
school hours. A written excuse from the doctor/dentist/etc. is recommended if the student is
missing any school time.
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4. Family vacation, sporting event, or other elective absence: Remember when you miss
school, you miss out. If possible, please try to schedule these events when school is not in
session.
5. Court appearance: When a student is being court ordered to appear and previously
arranged by the student with the school.
6. Bus transportation: Problems related to the bus that is provided by the school district.
7. Religious holidays.
Unexcused absences: An absence from school or class for a reason that is not recognized by the
school as excused, whether or not verified by a parent or guardian. Examples of unexcused reasons for
absences and tardiness include, but not limited to:
1. Overslept / running late.
2. Need for sleep or rest.
3. Needed at home / babysitting.
4. Missed the bus.
5. Leaving school during the regular school day without approval of school official.
6. Hair appointment/personal grooming appointment.
7. Not in assigned location while at school.
8. Student not immunized.
9. Other non-emergency situations.
Make-up Work for Absenteeism
When a student is absent, they are expected to make-up the missed work. Arrangements for make-up
work are the responsibility of the student. Please see Skyward Family Access for homework
assignments. A period of 2 days for each day missed is the general rule unless other arrangements
have been made with the teacher. A failing grade will be recorded for all make-up work not completed.
A student must be absent for a period of 3 or more days before assignments will be collected from
teachers for parents to pick up. To arrange homework pick up, please call 351-6908 in the guidance
office.
Procedure when a student is absent from school:
1. Please call the 24 hour attendance line to report any absence each day the student is absent.
2. All student absences will be considered unexcused unless verified as excused by a parent or
guardian.
3. When leaving during school hours, a student must have signed note from parent/guardian.
This note is your pass to leave the classroom at the designated time. You must sign out
in the office.
4. If a student is late arriving, they must have either a parent come in the building and sign them
in OR have a signed note from a parent explaining the reason for the late arrival. Please
present note from doctor or dentist at this time.
5. A student who will be absent for two or more days must present to the attendance secretary
a signed note from parent/guardian indicating the days they will be absent. The student will
receive a Pre-Arranged Absence form, on which teachers will note any homework to be
completed and teacher will sign.
6. A student who becomes ill during the school day must report to the health office. Parents
will be contacted if it is necessary to arrange for an ill student to be taken home.
7. No student is to leave the building or its premises during the school day without the school’s
permission.
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Guidelines for Absences Requiring School Action
Health concerns:
1. Please call the attendance line whenever a student is home with an illness. School health office
staff may contact parent if the student misses school frequently or has an extended illness.
2. If a student misses 10 or more days per year due to illness, school administration will require a
doctor's note and coordination between parent and school.
Consequences for Excessive Absences:
Extended absences: A student absent for 15 consecutive days must be dropped from the
school roles and must formally re-enroll to be admitted to school. No credit is earned in the time the
student is not enrolled. A student absent for an extended period of time (over 3 weeks) due to illness is
eligible for homebound instruction. Parents should contact the school to make arrangements. If a
student has an extended long term illness, required make-up work and grade will be determined by the
school.
Consequences for Unexcused Absences (Truancy): District 834 works with Washington
County Truancy Services and follows their guidelines. According to the Washington County “School
Attendance Intervention Program” brochure (8-11), “The law is ‘designed to provide a continuum of
intervention and services to support families and children in school and in combating truancy.
“At 5 unexcused absences, the school will notify the parent or guardian that the child is a ‘continuing
truant.’ Students and parents will also receive a letter from the County Attorney’s Office.
“If the child has 7 unexcused absences, they are then considered ‘habitually truant.’ The school is
required to report the student to Washington County after 7-10 unexcused absences.” For more
information, go to Washington County’s website at www.co.washington.mn.us.
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PRE-ARRANGED ABSENCE
STILLWATER JUNIOR HIGH SCHOOL
If parents keep their children out of school for extended family trips or educational trips, it will be considered a
“Pre-arranged Absence” by the school. It is understood that:
Parent:
1. Contact the school well in advance about the intended absence.
2. Make sure your son/daughter takes the responsibility for arranging for make-up work and has it
completed by a deadline set by the teacher.
Student:
1. Arrange for make-up work from each of your teachers.
2. Have one of your parents write a note with the dates you will be gone and return the form with the note
attached to the attendance office after all of your teachers have signed this form.
Teacher:
1. Assign the student the make-up work and set a deadline for its completion.
2. Sign the form to indicate that you know the dates the student will be gone and that you have given (or
will give) the students homework assignments.
STUDENT’S NAME –
Reason for Absence -
Dates of Absence –
GRADES MAY BE NEGATIVELY AFFECTED BY ABSENCE
SUBJECT
TEACHER’S SIGNATURE
ADVISORY
ART
BAND/ORCHESTRA/CHOIR
INDEPENDENT COMPUTER STUDY
ENGLISH
FOREIGN LANGUAGE
TECH
MATH/GEOMETRY/ALGEBRA
PHY ED/HEALTH
READING
SCIENCE
SOCIAL/GEOGRAPHY/CIVICS__________________________________________________
PLEASE RETURN TO MRS. CHRISTENSON IN THE OFFICE
Make-up Work for Absenteeism
Students whose absence has been excused are expected to make-up the missed work. Arrangements
for make-up work are the responsibility of the student and must be made with the teacher immediately
upon returning to school. A period of two days for each day missed is the general rule unless other
arrangements have been made with the teacher. A failing grade will be recorded for all make-up work
not completed. A student must be absent for a period of 3 or more days before assignments will
13

e collected from teachers for parents to pick up. To arrange homework picked up, please call
Terri Christenson in the guidance office at 351-6908.
Teachers post their assignments via the school web site Skyward Family Access for student and
parent access. On this page you will find his/her class schedule. The class name will be an active link
to reach each teacher’s home page. From the individual teacher’s home page, you can then choose the
“check grades” option to find out how your student is doing in that class.
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D. Student Activities
(see Activities Booklet for additional/detailed information)
Activity Advisor Activity Advisor
Art Club Ms. Beadle Science Club (Gr. 8) Mr. Fugelstad / Ms. Christopher
Chess Club/Game Mr. M Ryan Science Club (gr. 7) Ms. Chaplinski
Drama Mr.Smith Ski Club Ms. Luzaich
Student Government Mr. Isaac
Math Club Ms. Bird Stock Market Club Mr. M. Ryan
Merit Program Mrs. Hamilton Summer Teeth Mr. Warnert / Ms. Beadle
Newspaper Club Mr. Warnert Yearbook Ms. Tomten
NJHS Mrs. Otto Talent Show Ms. Bird
Athletics
Fall Sports Winter Sports Spring Sports
Cross Country (boys/girls) Basketball (boys/girls) Baseball (8 th & 9 th ) (boys)
Football (boys) Gymnastics (girls) Softball (8 th & 9 th ) (girls)
Soccer (8 th & 9 th ) (boys/girls) Swimming (boys) Synchronized Swim (girls)
Tennis (girls) Wrestling (boys) Tennis (boys)
Swimming (girls) Alpine Ski (boys/girls) Track (boys/girls)
Volleyball (girls) Lacrosse (boys/girls)
**There are NO late buses after activities**
All SJHS game schedules / directions will be posted on the Jr. High Athletic web site:
http://sjhs.stillwater.k12.mn.us/Athletics.
Student Council
The Student Council has an active role in formulating policies and activities for the students of Stillwater
Junior High School. Its purpose is to give every student a chance to have real ownership in some of the
decisions made at the school. To accomplish this, each advisory chooses a student to represent them
in the House of Representatives. In addition, each grade will also elect six senators and the entire
school will vote on the officers. Any student may run for any of these elected positions.
Student Council’s purpose is:
1. To promote school spirit.
2. To help organize and lead all student activities including dances, fund-raisers, and
service projects.
3. To teach the students the values of working in a democracy.
National Junior Honor Society
NJHS was established to recognize outstanding achievement in high school and middle school level
students. Students who join demonstrate excellence in the areas of scholarship, leadership, citizenship,
service and character. NJHS member will participate in at least two service projects a year, which
include community yard work, school beautification projects, and tutoring elementary and middle level
students. This organization is for students receiving a grade point average of 3.75 and above.
15

E. Student Services
School Counseling
Mission Statement: To provide a comprehensive, developmental counseling program addressing the
academic, career, and personal/social development of all students. With a strong emphasis on
relationships, counselors make it a high priority to know their individual students. School counselors are
professional school advocates who provide support to maximize student potential and academic
achievement while preparing students with the knowledge and skills to contribute at their highest level
as productive members of society.
Students interested in talking to their counselor should sign up in the counseling office before school or
during a break time to arrange for an appointment.
Guidance Office Secretary Terri Christenson 351-6908
Students with last name A-G Ms. Bjornberg 351-6931
Students with last name H-N Ms. Grundman 351-6961
Students with last name O-Z Ms. Otto 351-6907
Health Services
The services of the Health Care Specialist and the Licensed School Nurse are available to all students
with health concerns or problems. The health office is open from 7:45 a.m. to 2:45 p.m. To obtain
services through the health office, which is located in the main office, the following rules must be
followed:
♦ All students must have a pass from the classroom teacher, except in emergency situations.
♦ Students who are not feeling well may rest in the health office for a short period of time (20 minutes).
♦ Students who need to go home because of illness must check out through the health office.
Medication
Minnesota state law sets standards for the dispensing of medications within schools. Prescription and
non-prescription medication require a physician’s order. This includes cold and allergy medication,
inhalers, and antacids. The only exception is as follows:
Minnesota law (121A.222) provides for secondary students (grades 7-12) to self-carry and selfadminister
non-prescription (over the counter) pain relieving medication such as acetaminophen,
ibuprofen and naproxen IF:
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• The parent/guardian provides a written request with name of student and medication.
• The medication is brought in its original container and used in a manner consistent with the label.
• The medication does not contain ephedrine or pseudoephedrine..
The district may revoke a student’s privilege to possess medication if the district determines the student
is abusing the privilege.
All non-prescription medication must come to school in the original container labeled with medication
name, strength, and expiration date.
Any prescription medication to be dispensed at school must come to school in the original pharmacy
container, labeled with student’s name, medication name, dosage, strength, any special instructions for
administration, physician’s name, and expiration date. In addition, the Nurse must have a written order
from a physician including the following:
♦ Student’s name
♦ Name of medication
♦ Diagnosis and reason the medication is needed during school hours
♦ Time of administration
♦ Dosage and route of administration
♦ Possible side effects
♦ Stop date for medication
♦ Physician’s signature
♦ Parent’s signature
Albuterol inhalers and epi-pens may be carried by the student only if the physician’s order specifically
states that the student may self-carry and self-administer.
Screening
Vision, hearing, and scoliosis screening are available upon request by a parent or teacher. Seventh
graders who did not have vision screening done at their seventh grade physical will be screened in
seventh grade.
Immunization Requirements
Minnesota Law (121A.15) requires any child entering a Minnesota public school to submit a statement
that the child has received adequate immunizations against measles, mumps, rubella, diphtheria,
tetanus, polio, chicken pox, and hepatitis B. All records must include the day, month, and year for each
immunization.
If a student is unable to receive an immunization because of medical reasons, a signed statement from
a physician must be submitted to the school.
A parent/guardian may decide not to have their child immunized due to conscientiously held beliefs. If
so, a notarized statement must be submitted to the school.
Health Conditions
It is the responsibility of the parent/guardian to notify the school’s health office staff—and as appropriate
teachers, cafeteria, transportation, coaches, and staff of after school activities—if a student has any
medical condition that may impact the health or safety of their child or any other child during the school
day or in school sponsored activities. If there is a health condition that the parent/guardian wishes to
17

emain confidential, this should be discussed with the Licensed School Nurse and will be kept
confidential.
Health Records and Emergency Cards
State law requires that schools maintain a health record for every student. It is also essential that the
parent/guardian provide an emergency information card for their child that includes emergency contact
phone numbers, as well as any special health conditions or medications of which emergency care
providers would need to be aware. The information on this card is used to notify parents/guardians in
the event of illness or injury. It is essential that emergency cards be kept up-to-date with current
phone numbers.
Illness / Injury at School
When a student becomes ill or injured at school, they are evaluated by health office staff. The
parent/guardian or designated emergency contact will be notified if needed. It is essential that the
school have current contact information on file in the office. If emergency care is needed, 911 will
be called.
When should I keep my child home?
A student should stay home if he/she has:
♦ Fever of 100 F within the last 24 hours, without the use of fever reducing medication
♦ Diarrhea or vomiting within the last 24 hours
♦ Uncontrolled cough
♦ Mucus/sputum that is green or yellow and cannot be contained
♦ Strep (may return to school 24 hours after start of antibiotic)
♦ Chicken pox (may return when pox are crusted over)
♦ An open wound that cannot be covered
Please call the health office if you have any questions.
To help protect our students and staff, please inform the health office if your child has been diagnosed
by a physician with any highly contagious disease. The information will be kept confidential.
Contagious diseases include strep, chicken pox or shingles, fifth’s disease, influenza, pertussis
(whooping cough), impetigo, and many more.
Lost and Found
Lost and found is maintained in the main office. If a student has lost an item they may claim the
property in the office with proper identification.
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F. School Policies
Backpacks
Students are allowed to bring backpacks to and from school to transport books and supplies. However,
students are not allowed to use backpacks during the course of the school day. If there is a special
need to carry a backpack to classes, a parent should explain the circumstance in writing and present it
to the student’s counselor or special education teacher.
Bicycles
If you ride your bicycle to school, please lock it in the bicycle rack located on the south end of the
building. Please be careful of busses and cars.
Bullying
Students need a safe, civil environment to learn and attain high academic standards and to promote
healthy human relationships. Bullying, like other violent or disruptive behavior, is conduct that interferes
with students’ ability to learn and teachers’ ability to educate students in a safe environment. Such
behavior consists of intentional, negative actions that include, but are not limited to, exclusion, stalking,
shoving, hitting, beating, remarks about sexual orientation, spreading rumors, physical and verbal
harassment, or intimidation, racial or ethnic slurs, and remarks about body, mind, family language,
religion and socioeconomic status. Please reference District Handbook policy SR1.11 and/or Bullying
Incident Report form listed on district website under forms. Incident Report Form is available in the
office.
Bus Procedures
One of Stillwater Junior High’s priorities is to provide a safe and caring environment for our students
from the time they leave home in the morning until they arrive at home in the afternoon. One area that
we are especially concerned about is the period of time that students are transported to and from school
via the bus service. Safety is a primary concern and is a shared responsibility of students, parents,
school, bus contractors and bus drivers. Under the laws and rules for the operation of school busses in
the state of Minnesota, it is stated, “no materials, including: guns - loaded or unloaded; gasoline cans,
empty or full; animals or any other dangerous or objectionable materials are transported in the school
bus when students are being transported.” We want and need the bus experience to be a safe and
pleasant experience for everyone. Behavior that is disruptive or may cause injury to others cannot
and will not be tolerated. Bus transportation is a privilege granted to students. It is not
mandatory that it be provided. The principal / assistant principal has discretion in dealing with
bus behavior incidents depending on each individual circumstance.
Cell Phones/Electronic Devices
Students are expected to silence all electronic devices while in any classroom setting, unless directed
by a staff member. Electronic devices may cause disruptions to the learning environment. If electronic
devices are brought into the classroom, and used for non-school business, school personnel may
confiscate these devices. The following procedures will be used regarding confiscation of electronic
devices in the classroom during school hours:
1 st offense – School personnel will take the device until the end of the hour.
2 nd offense – School personnel will keep the device until the end of the day.
3 rd offense – School personnel will confiscate the device and turn it in to Administration
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4 th offense – Parents / Guardians will be notified and asked to come in and pick up the item and meet
with Administration. Students will NOT be allowed to obtain the device until a meeting has occurred.
Closed Campus
Stillwater Junior High has a closed campus. Students are not permitted to leave the building or school
grounds once they have arrived at school or during school hours unless they have permission from
school personnel.
Costumes / Halloween
We ask students to refrain from dressing in costumes during Halloween. Students who choose to wear
a costume must have a costume that is in good taste, does not display acts of violence, and is not
offensive to gender, religion or race. Student attire that is disruptive to the learning process, is a danger
to student health and safety, or interferes in the learning process will not be tolerated. Students will not
be allowed to use colored hair spray in the building or face paint/face masks. The no hat policy
remains in effect.
Dress Code
The responsibility for a student’s appearance rests with the student and his/her parent or guardian.
Clothing and grooming styles that create a distraction to the learning environment, constitutes a safety
hazard, or attracts undue attention to the individual are not acceptable. Students will be sent home to
change clothes or told to cover up the inappropriate piece of clothing.
The following dress code expectations will be enforced:
1. Students will wear shoes at all times. (Flip flops are acceptable but not desirable.)
2. Hats, hoods, bandannas, etc. are not to be worn during the academic day.
3. Clothing, that displays negative or offensive symbols, words, or pictures are prohibited.
4. Tube-tops are prohibited (no backless or strapless tops).
5. Clothing must cover shoulders, back, chest, buttocks, midriffs and undergarments.
6. It is recommended that students wear shirts with sleeve and shorts/skirts that are appropriate length.
School District #834 Student Attire Policy (SR 1.20 Discipline) reads: “Attire, lack of attire, or personal
grooming which creates a danger to health or safety or a disruption to the education process, including,
but not limited to, bearing a lewd, vulgar, or obscene message, promoting products or activities that are
illegal for use by minors, or displaying objectionable emblems, signs, words, objects or pictures
communicating a message that is racist, sexist, or otherwise derogatory to a protected minority group or
which connotes gang membership.”
While having guidelines is helpful to define expectations, what we are really asking students to do, is
use common sense and good judgment. In return, school staff are committed to being discrete,
reasonable and sensitive when discussing potential violations of our dress code. Before coming to
school, we encourage students to ask themselves the following questions:
1. Is what I’m wearing respectful to myself, others and school personnel?
2. Will my attire allow me to participate in all classes in a safe manner?
If the answer is “no” or “I am unsure” we ask student to find attire they can be certain is appropriate.
Consequences: Student conference; parent notification. This policy will be the basis for determining
appropriate dress.
20

Detention
Consequence for Inappropriate Behavior: Used as a disciplinary intervention by administration. (See
Code of Conduct at end of handbook.)
Classroom Detention: Teachers, on occasion, will issue a detention for a variety of issues.
Drug Dogs (Washington County)
To keep drugs out of school the administration periodically brings the Washington County Narcotics Unit
and their drug dogs into school for random locker, hallways, and locker room checks. Students found
with drugs or drug paraphernalia will be prosecuted to the fullest extent of the law.
Field Trips
Teachers as a means to promote excitement, reward positive behavior, and create a learning
opportunity outside of the classroom setting often will schedule field trips for their students. Students
who have displayed inappropriate behavior which has resulted in numerous disciplinary referrals,
YCAPP referral or suspension may be excluded from the end-of-the-year field trip.
Forgotton Items
The main office is not responsible for items left for students to pick up during the day,
Food and Beverages
Food and beverages are not allowed in the classrooms or hallways. Juice and pop bottles must be
sealed when students leave the cafeteria. Open juice or pop bottles in hallways or classrooms will be
confiscated. With permission from the teacher, students are allowed to have a bottle of water in the
classroom. Parents bringing lunches for their student, need to be in time for the student to eat during
their designated lunch time. No student is allowed to purchase lunch from outside vendors (Jimmy
Johns, Domino Pizza, etc.) per Minnesota State law.
Fragrances
Some fragrances and scents may cause students and/or staff to experience asthma or allergic
reactions, headaches, and other symptoms. Please use personal products with low odor or fragrancefree.
Hall Passes
Students are required to have a hall pass at all times when they are moving about the building during
class time. Passes will be valid as long as the student is traveling in the most direct route to the
designation listed on the pass. Students abusing this system will lose hall privileges for a period of time
determined by the teacher. It is recommended students use the passes available in the back of their
student planner. If student has not purchased a planner, the office has available a Hallway Passport
sheet which can be placed in the student’s notebook.
Harassment - Harassment - sexual, physical, verbal, racial, hazing, violence.
The result of any of the listed forms of harassment will be dealt with aggressively following the
guidelines established by the Stillwater School District ISD 834 Policy SR1.10. Sanctions may include
but not limited to warnings, detentions, suspensions, police involvement, or expulsion.
What is sexual harassment?
According to the Stillwater School District ISD 834 Policy SR 1.10, sexual harassment may include:
• Unwelcome verbal harassment or abuse;
• Unwelcome pressure for sexual activity;
21

• Unwelcome, sexually motivated or inappropriate patting, pinching or physical contact; other than
necessary restraint of pupil(s) by teachers, administrators, or other school personnel to avoid
physical harm to persons or property;
• Unwelcome sexual behavior or words, including demands for sexual favors, accompanied by
implied or overt promises of preferential treatment with regard to an individual’s employment or
education status;
• Unwelcome behavior or words directed at an individual because of gender.
If a student feels they are being harassed, they should report the incident to their
guidance counselor, teacher or principal and/or fill out Bullying Incident Report
form on district website.
Internet Policy
Stillwater School District 834 expects staff to provide thoughtful student use of the Internet throughout
the curriculum and to provide students with guidance and instruction in its use. It is impossible to assure
that staff can continually monitor each learner; therefore, it is important to emphasize the need for each
student’s cooperation to act responsibly. With Internet access, users join a community of millions of
people who share a world of information resources. Since this community is not ruled by laws in the
traditional sense, students are expected to abide by the following District Acceptable Use Rules and
Guidelines:
1. District-provided Internet access will be limited to educational purposes consistent with the
educational mission of the District.
2. Students will be courteous and respectful in their messages to others, using appropriate
language.
3. For their safety, students will not send personal information about self or others, including but
not limited to, home or school address, phone or credit card numbers or other personally
identifiable information over the Internet.
4. Students will respect legal protection provided by copyright laws, software licensing and
trademarks.
5. Students will respect the privacy of others and will not seek out, obtain copies of modify files,
data or passwords belonging to others without permission.
6. Students must be aware that they must expect only limited privacy in the contents of personal
files on the District system. By authorizing use of the District system, the District does not
relinquish control over materials on the system or contained in files on the system. Routine
maintenance and monitoring of the District system may lead to a discovery that a user has
violated District policy or rules, or the law. Students must be aware that the District retains the
right at any time to investigate or review the contents of any storage and e-mail files. An
individual investigation or search will be conducted if school authorities have a reasonable
suspicion that the search will uncover a violation of law or District policy or rules.
7. Parents have the right at any time to investigate or review the contents of their child’s files and
e-mail files. Parents have the right to request the termination of their child’s individual account
at any time.
8. To avoid unwanted financial obligations, parents and student must be aware that it is possible
to purchase goods and services via the Internet.
9. Users will not use the District system to access, review, upload, download, store, print, post,
receive, transmit or distribute:
a. pornographic, obscene or sexually explicit material or other visual depictions that are
harmful to minors;
22

. obscene, abusive, profane, lewd, vulgar, rude inflammatory, threatening; disrespectful,
or sexually explicit language;
c. materials that use language or images that advocate violence or discrimination toward
other people (hate literature) or that may constitute harassment or discrimination.
(School Policy R 4.3)
Latex Balloons
Latex balloons are not allowed on school grounds due to the serious effects of latex allergies.
Lockers
Lockers are the school’s property and are loaned to the student for the school year. Each student will be
assigned a locker to store books, coats, personal items and school supplies. Students are not allowed
to share lockers with other students. Valuables should not be stored in your locker and your locker
should remain locked at all times. For security reasons, please do not share your locker combination
with other students. The administration reserves the right to inspect lockers periodically and to
confiscate any or all contraband materials in the locker.
Lunch Payment Procedures
The school lunch program is a vital part of the health program of Stillwater Junior High. To encourage
good nutrition, a well-balanced lunch is offered at a reasonable price - Breakfast - $1.40, Lunch - $2.60
(Prices are subject to change). All lunches are purchased through the use of student pin numbers and
student lunch accounts. There is no money exchanged with the cooks at the student’s lunchtime.
Students who wish to purchase a lunch should:
1. Bring an envelope from home;
2. Put their name, grade, pin number and the amount of money to be deposited on the envelope;
3. Place the sealed envelope in the slot in the blue door outside of the media center or in the slot in the
cafeteria door by 9:00 a.m. in the morning. OR …
Internet Lunch Accounts
An easy method to pay your child’s meal account is NOW AVAILABLE! You will now be able to make
payments to your child’s meal account via the internet. Payments can be made by going to
www.PayPams.com and setting up your account.
You will need to have your credit card information, and your child’s pin number or student ID (email us
at: foodservice@stillwater.k12.mn.us if you need assistance.)
A nominal convenience fee will be displayed before you process payments.
Choose Visa, MasterCard, Discover, electronic check or debit card.
Other features available at no charge include:
1. Schedule automatic payments based on meal account balance
2. Access account balance and account history online
3. Receive e-mail notification on balance status
4. Receive e-mail confirmation for online payments
5. Register multiple students under one account
Please go to www.stillwater.k12.mn.us and click on Finance and Operations - Food Services for more
details.
Lunch Menus are posted on www.sjhs.k12.mn.us and click on Lunch Info and Menu on right-hand side.
23

Lunchroom Expectations
Students are expected to:
1. Arrive to lunch at the scheduled time.
2. Be respectful of others by refraining from such disruptive behaviors as: budging in line, throwing
food, leaving a mess on or around the table, running around, etc.
3. Speak in a conversational voice. No yelling or screaming.
4. Clean up after yourself- pick up all trash (on table and on the floor) and wipe down the table.
5. Recycle what you can- food, plastic bottles, and cans.
6. Ask a supervisor if you need to use the bathroom or get a drink of water.
7. Follow the directives from the lunchroom supervisors.
8. Wait for your table to be dismissed.
First Offense: The student will sit at the isolation table for a period of time determined by the
supervisor.
Second Offense: The student will clean up the cafeteria and be assigned to the isolation table for a
period of time determined by the supervisor. Parents will be notified.
Third Offense: Possible removal from the cafeteria for a period of time. The third offense, dependent
on the circumstances, could result in a suspension from school.
While this is the typical progression, the principal has discretion in applying more serious
consequences.
Messages to Students
With over 1,200 students at SJHS, only emergency messages from the parent/guardian will be
taken. Students will not be called out of class except for emergency situations. Office personal will
attempt to verify the degree of emergency before contacting the student.
Physical Education
Students are required to wear the appropriate clothing and athletic gear for physical education classes.
Shorts and T-shirt are available for purchase. Typical clothing for PE classes depends on the activity,
but usually includes:
• T-shirt, shorts, socks and tennis shoes for indoor activities.
• Sweatshirt, sweat pants, shirt, shorts, socks, and tennis shoes for outdoor activities.
• Swimsuit for swimming activities.
• Lock for gym locker
Students are required to participate in the activities unless a written note from a parent or guardian is
presented to the school nurse (1-3 days). A physician’s note or administrative approval is required if a
student is to be excused from physical activities for more than 3 days.
Physical Education Excuses
If a student needs to be excused from physical education, a note from a parent should be brought
directly to the PE teacher. If a student needs to be excused from PE for a period of time longer than 3
days, a doctor’s note must be presented to the Health Office for class absence or modifications.
*Because physical education is a participation class, students who fail to bring the appropriate
clothing, such as swimsuits, or choose not to participate in PE activities will have a lowered
grade and parents or guardian will be notified.
24

Police Involvement
On occasion it is necessary that a police officer needs to talk to students about a situation that has taken
place in or out of school. It is Stillwater Junior High’s Policy:
1. To encourage the police department to talk to students and parents outside of the school
environment so student classroom time is not lost.
2. When a situation occurs at school requiring the involvement of the police all reasonable attempts will
be made to notify a parent prior to the meeting.
Prohibited Articles not to be used in School and will be taken away if students are found using /
possessing them in a non-educational manner. If items are needed for before / after school use, check
them in the office for safe keeping.
Toys
Skateboards (pocket or real)
Laser pointers (against state law)
Playing cards
Hacky Sacks
Squirt Guns
Roller blades / roller shoes / roller skates / scooters
Cameras
Pagers
Electronic devices (radios, walkman, tape players, cell
phones, CD players, MP3, iPods, etc…)
According to the District Weapon Policy, the definition of a “weapon” is as follows and are NOT to be on
school grounds at any time:
1. A “weapon” means any object, device or instrument designed as a weapon or through its use
is capable of threatening or producing bodily harm or which may be used to inflict self-injury
including, but not limited to, any firearm, whether loaded or unloaded; air guns; pellet guns;
BB guns; all knives; blades; clubs; metal knuckles; nun chucks; throwing stars; explosives;
fireworks; incendiary devices; mace and other propellants; stunguns; ammunition; poisons;
chains; arrows; incapacitation and audio alert devices; and objects that have been modified to
serve as a weapon.
2. Devices or instruments having the appearance of a weapon including, but not limited to,
weapons listed above which are broken or non-functional, look-alike guns; toy guns; and any
object that is a facsimile of a real weapon.
3. Lasers or laser pointers, belts, combs, pencils, files, scissors, etc. shall be considered
weapons if they are used to inflict bodily harm and/or intimidate and such use will be treated
as the possession and use of a weapon. (School Weapon Policy SR1.19)
Squirt Guns – During warm weather, some students take it upon themselves to bring squirt guns to
school. While we may have once considered this a fairly innocent, though disruptive toy, we must again
ask your help to keep squirt guns out of the school building and off school grounds. It’s a matter of
safety. Unfortunately, it has become very difficult to distinguish between these play things and real
weapons.
It is for this reason that any student who brings a squirt gun to school will be dealt with
seriously and disciplinary action will be taken.
25

Public Displays of Affection
Students are expected to refrain from intimate behavior including kissing, embracing, intimate touching,
and other inappropriate contact in the halls, classrooms, or school grounds. Staff will correct students if
behavior is not acceptable.
Telephones
Office / classroom telephones are for school business use only. They are not to be used by students for
personal calls. Students are not allowed to leave a class, including study halls, to use phones.
We ask parents / guardians for their help in clarifying / finalizing their “Plans for the Day,”
with child(ren), at home the night before OR in the morning, before students leave for school.
This pre-planning / finalization of plans at home would alleviate many of the last minute calls received in the
office (i.e. calls to remind students to take the bus home / reminding students
they will be picked up at 2:30 in the back of the building /“reminding” students …, etc.).
The calls and subsequent delivery of messages to classrooms disrupts the educational process.
We do understand there will always be those times of emergency, when parents / guardians will need
to call / leave a message.
We ask you to limit calls to emergency situations.
Thanks for your support & help.
Theft Reporting
A theft report should be filled out for any theft which may have occurred during the course of a school
day or activity. Specific information may be helpful in locating the missing property. Forms are located
in the main office.
Visitors
It is the policy of I.S.D. 834 Board of Education that partnerships between community, home and school
be encouraged. Parents and community members are welcomed into our schools provided the visits
are not disruptive to the learning environment and are conducted within the procedures and
requirements established by the school district. The following procedures (R 5.6.1) are designed to
provide a safe environment for students and staff and minimize disruptions to the education process:
• During the student day, all visitors must check in at the school office, show ID, and get a visitor’s
badge.
• To prevent disruption of daily classroom procedures and the potential for reduced learning time,
students from other schools are not allowed during the regular school day.
• Tours of the school may be scheduled before and after school or on days specifically designed by
the district or building administration. Parents of prospective students may arrange a tour during
the school day with the building principal, counselor, or administrative designee.
• Visitors on official business such as college and military recruiters are allowed in the school only
on designated days and times.
• Building principals will establish visitor procedures for special events occurring during the school
day in order the maintain safety and minimize disruptions of the learning process.
• Any exceptions to the above must have prior consent of the building principal.
26

G. Code of Conduct
On any regular school day there are 1100-1200 people on the campus of Stillwater Junior High,
including students, teachers, other staff and visiting members of the community. We all need to work
together to make this a safe, fun, productive school. Whether you are in the building, on a field trip, or
attending an extra curricular activity, you are representing Stillwater Junior High as well as yourself to
the community. You need to behave in a manner that will leave a good impression on people so that
they will continue to support the programs and activities that make this school special. For most of you
that simply means behaving as you do when you are around your parents, grandparents or others who
you respect. It means thinking before you act and treating others, as you would want to be treated if
your situations were reversed.
We believe that:
EACH STUDENT HAS THE RIGHT TO LEARN.
EACH TEACHER HAS THE RIGHT TO TEACH
EAGLE PRIDE: Core Values expected of all students:
Expect greatness by giving school your best effort.
Act in a respectful manner towards others.
Get involved in school activities.
Listen and follow directions.
Evaluate the situation before you make a choice.
Behavior that is unacceptable during school, on school grounds, in school vehicles or at school activities
as set out in the Standards of Conduct is subject to disciplinary action. A copy of the Standards of
Conduct specifying behavioral guidelines/consequences is located at the back of this handbook. It is the
responsibility of the student and parents to become familiar with its contents.
27

Media Center
Students who come to the library media center are expected to:
1. Be in the library to read, research, or study.
2. Leave backpacks, food, and drinks in their lockers.
3. Have a pass to come to the media center.
4. Get a pass from the library staff to leave the library for any reason other than returning to class.
5. Have a pass to use the Internet. The pass must be from the classroom teacher stating the topic to
be researched.
6. Check with the classroom teacher or the library staff before printing or copying.
Tennessen Warning
On occasions when incidents occur which call for an investigation by teachers, principals, or other
school personnel, you may be asked about an incident in which you may have been involved. Any
information, which you provide, will be used to decide how to deal with the situation. Although you do
not have to tell your side of the story, your doing so helps us be fair to all concerned. We appreciate
honesty. If you choose to give no information, we will act on what is available to us from other sources.
Information that you give may be shared with those who enforce the disciplinary policy or are
responsible for law enforcement and with those who are affected by the outcome.
28

H. Awards and Recognition
The Stillwater Junior High faculty and administration believe strongly in recognizing and rewarding
students who have displayed enthusiasm, initiative, achievement, creativity, positive attitude and a
strong sense of responsibility in the school environment. Some of the various types of awards and
recognitions are listed below:
Academic Excellence
Award
4.00 GPA Awards
Outstanding Academic
Achievement
Department Awards
Principal’s Award
Eagle Award
Awarded at the end of the year to 9 th graders who maintain a 3.75 or
higher GPA for three consecutive years.
Awarded at the end of the year to 7 th , 8 th , and 9 th graders who earned
a 4.00 GPA for the school year.
Awarded at the end of the year to 9 th grade students who have
excelled in a particular subject. Selected by teachers.
Awarded at the end of the year to one 9 th boy and one 9 th grade girl.
Selected by the faculty.
Awarded by each team of teachers at a morning breakfast to
students displaying outstanding achievement, initiative, and positive
attitude.
29

Stillwater Junior High
Code of Conduct
*Please view District #834 Handbook for complete Policy information
July 2010
Misbehaviors
**These behaviors may include, but not be limited to the
following**
Misbehavior during activities at school
(dances, concerts, etc..)
Assault, verbal, written or otherwise
expressed (threats/intimidation to hurt).
Against Students
Against School Personnel
Bomb Threat
1 st Offense
**May include any or all of the following
actions**
Parent notification
Sent home.
Parent notification.
Possible police.
YCAPP 2-3 days
Conference with parents,
counselor, principal, student and
possibly teacher.
Police notification.
YCAPP or 5-10 day suspension
and/or expulsion.
Parent conference. Police
notification.
Minimum of 10-day suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion.
2 nd Offense
**May include any or all of the following
actions**
Parent notification
Sent home.
Excluded from next school
activity
Parent notification.
Possible police.
YCAPP 2-3 days
Conference with parents,
counselor, principal, student and
possibly teacher.
Police notification.
5-10 day suspension and/or
expulsion.
Parent conference. Police
notification.
Suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion.
3 rd Offense
**May include any or all of the following
actions**
Parent notification.
Sent home.
Student is not allowed to attend
future dances or school activities.
Parent conference.
Police notified.
Out-of-school Suspension.
Discussion about special ed
testing.
Conference with parents,
counselor, principal, student and
possibly teacher. Discussion
about special ed testing.
Police notification.
5-10 day suspension and/or
expulsion.
Parent conference. Police
notification.
Discussion of movement toward
expulsion.

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Bus Problems
1 st Offense
**May include any or all of the following
actions**
Warning.
Fix-it plan.
Parent notification
2 nd Offense
**May include any or all of the following
actions**
Parent notification. Fix-it Plan or
Denial of bus privilege for 1-3
days.
3 rd Offense
**May include any or all of the following
actions**
Parent notification.
Denial of bus privilege for 3+
days
Cheating
Teacher’s discretion:
Recommended partial or total
loss of credit on the assignment.
Parent notification.
Notify Counselor.
Teacher’s discretion:
Recommended partial or total
loss of credit on the assignment.
Conference with student, parents,
and counselor.
Teacher’s discretion:
Recommended partial or total
loss of credit on the assignment.
Administrative conference with
student, parents,
Counselor, and principal.
Discussion about Educational
Testing.
Classroom Disruption
Student, teacher conference.
Fix-it plan.
Student, teacher conference.
Parent notification. Possible
removal from class up to 3 days.
Fix-it plan.
Student, teacher, counselor, and
parent conference. Possible
removal from class up to 3 days.
Discussion about a potential
referral to YCAPP.
Dress, Inappropriate
Teacher asks student to remove
the item, cover up the item or
turn the item inside out.
Teacher asks student to remove
the item, cover up the item or
turn the item inside out.
Parent Notification.
Student is asked to remove the
item, cover up the item or turn
the item inside out.
Parent, teacher, counselor
conference.
Dress, School District #834 Student Attire
Policy (SR 1.20 Discipline, p. 3)
Student conference
Parent notification.
Parent conference.
YCAPP- up to 3 days
Parent conference.
Police notification.
Suspension- up to 3 days
32

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Drug, Alcohol, possession, under the
influence, distribution or intention to
distribute.
1 st Offense
**May include any or all of the following
actions**
Parent conference.
Police notification.
3 days YCAPP.
2 nd Offense
**May include any or all of the following
actions**
Parent conference.
Police notification.
5-10-day suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion.
3 rd Offense
**May include any or all of the following
actions**
Parent conference.
Police notification.
10-day suspension.
Discussion of additional
suspension, alternative school
placement, and/or expulsion
Fighting (Physical Altercation)
Against Students
Against School Personnel
Forgery
(example: writing fake notes to get excused
from school)
Sexual Harassment
(“Pantsing”, inappropriate touching or grabbing,
sexual remarks, jokes, gestures, displaying
sexual pictures or objects)
Harassment
(Remarks, actions. clothing which puts
down another student because of a
handicap, gender, race, religion, ethnic
background, or personal characteristics)
Parent conference.
YCAPP for 3 days.
Police involvement.
(Assault or disorderly conduct
charges may be filed).
Immediate police notification.
(Assault or disorderly conduct
charges). Parent notification.
Minimum 10-day suspension.
Recommendation for expulsion
or alternative school placement.
Student conference.
Parent notification.
Truancy documented.
Detention.
Student conference. Parent
notification. Possible 2-3 days at
YCAPP. Follow district
guidelines dealing with
harassment.
Student conference. Parent
notification. Follow district
guidelines dealing with
harassment. Possible YCAPP
Placement or suspension.
Parent conference.
YCAPP for 3 days.
Police involvement.
(Assault or disorderly conduct
charges filed).
Student conference.
Parent notification.
Truancy documented.
Detention.
Parent/student/administrative
conference. Follow district
guidelines and report procedures
for harassment. YCAPP 2-3
days/ suspension.
Student conference. Parent
notification. Follow district
guidelines dealing with
harassment. YCAPP 2-3 days or
suspension.
Parent conference.
Suspension 5-10 days.
Discussion of additional
suspension.
Police involvement.
(Assault or disorderly conduct
charges filed).
Referral for special ed testing.
Student conference.
Parent notification.
Truancy documented.
2-3 days at YCAPP.
Parent/student/administrative
conference. Follow district
guidelines and report procedures
for harassment. YCAPP 2-3
days/ suspension.
Student conference. Parent
notification. Follow district
guidelines dealing with
harassment. YCAPP 3 days or
suspension.
33

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Insubordination
(Willful defiance of school personnel. Not
following a directive from a school
personnel)
Laser Pointers
1 st Offense
**May include any or all of the following
actions**
Teacher/student/counselor
conference.
Fix-it Plan.
Possible 2-3 days at YCAPP.
Confiscation.
Parent notification.
2 nd Offense
**May include any or all of the following
actions**
Parent/student/administrative
conference.
YCAPP 3 days.
Confiscation.
Parent notification
Possible Police involvement.
3 rd Offense
**May include any or all of the following
actions**
Parent/student/administrative
conference.
Possible removal from class.
Special Education referral.
Suspension 1-5 days.
Confiscation.
Parent notification
YCAPP 2 days.
Lighting Incendiary Devices
(anything with a flame)
Nuisance Devices
Cell phones, pagers, electronic games,
MP3, iPods
Pornography
Confiscation.
Parent notification.
Possible police.
YCAPP 2-3 days.
Confiscation of the device.
Returned at the end of the day by
a staff member.
Parent notification.
Confiscation.
YCAPP 2-3 days.
Confiscation.
Parent notification.
Police involvement.
YCAPP 3 days.
Confiscation of the device.
Returned at the end of the day by
an administrator.
Repeat offenders will be dealt
with on an individual basis.
Parent conference.
YCAPP 3 days.
Confiscation.
Parent notification.
Police involvement.
Suspension 1-5 days.
Confiscation of the device.
Parent/guardian will be asked to
pick up item and meet with an
administrator.
Repeat offenders will be dealt
with on an individual basis.
Parent conference.
Suspension 1-5 days.
Profanity/Obscenities
Against Students
Against School Personnel
Warning.
YCAPP 2-3 days
Parent notification
Possible involvement of police
liaison.
Student conference
Mediation.
Parent notification.
YCAPP 3 days.
Parent conference.
Discussion about special ed
testing.
YCAPP 2 days
Parent conference.
Suspension 3-5 days. Discussion
of additional days of suspension.
Referral to special education.
Gambling
Student conference.
Parent notification.
Counselor
Student conference.
Parent notification.
Counselor
Student conference.
Parent notification.
Counselor
34

Misbehaviors
**These behaviors may include, but not be limited to the
following**
Technology Misuse
(Internet, E-mail, etc.)
Theft
(Includes taking food or items from cafeteria
without paying. Also includes taking items
from another student or teacher.)
Throwing Food in Cafeteria
Tobacco, possession or use
1 st Offense
**May include any or all of the following
actions**
Student conference.
Parent notification. Removal of
Internet privilege for 5 days.
Parent notification. Police
notification. Restitution.
YCAPP 3 days or suspension
depending on the situation.
Separate seating assignment.
Cleaning tables for 2 days.
Parent notification
Student conference
Parent notification
Confiscation.
Police notification.
Student fined money.
YCAPP 2 days.
Truancy (Unexcused Absences) Absences #1 and #2.
Parent notification.
Counselor/student conference.
Detention.
Vandalism
(Damage to school property or another
student’s or teacher’s property)
Weapon, Possession
(Any object designed as a weapon,
replica, air gun, or through its use is
capable of threatening or producing bodily
harm or be used to inflict self-injury).
Parent notification. Police
notification. Restitution.
YCAPP 2-3 days
Police notification. Parent
notification.
5-10 day suspension.
Possibility of expulsion.
2 nd Offense
**May include any or all of the following
actions**
Situation will be dealt with on an
individual basis.
Parent notification. Police
notification. Restitution.
YCAPP 3 days or suspension
depending on the circumstances.
Separate seating assignment.
Cleaning tables for 5days.
Parent notification
Student conference
Parent notification
Confiscation.
Police notified.
Student fined money.
YCAPP 3 days.
Absence #3
YCAPP 1 day
Student and parent participate in
the Truancy Diversion class
through YSB, and an
informational meeting with
Washington County
Parent notification. Police
notification. Restitution.
YCAPP 3 days or suspension.
3 rd Offense
**May include any or all of the following
actions**
Situation will be dealt with on an
individual basis.
Parent notification. Police
notification. Restitution.
Suspension 5-10 days.
Excluded from lunchroom for 5
days.
Parent notification
Student conference
Parent notification
Confiscation.
Police notified.
Student fined money.
Suspension 1-5 days.
Absence #5
YCAPP 2 days
Absence #7
Truancy petition filed with
Washington County
Truancy officer/parent/student
conference.
Parent notification. Police
notification. Restitution.
1-5 day suspension
*While this is the typical progression, administrators have discretion in applying more serious consequences based on the
level and serious nature of the disruption and/or unsafe behavior.
35

Nurse
Christensen
Stillwater Jr. High Map
Merkle
Formanek
Kitchen
Exit
Exit
Ochocki
Office
Phernetton
Music
W182 W181 W180 W179
E119 E121 E123 E125 E131 E133 E135
Exit
E137
E139
Custodians
Cafeteria
W186
Main
Gym
stairs to locker
Choir
W178
Band
W187
Media Center
ICS
Eagle Circle
E120
Kazek E161
E161
E122
N. Computer Lab
E163A
S. Computer Lab
E163B
E159
E124
/ 126
E127
Faculty
E157
Boomsite Blvd.
E130
E129
E132 E134
See Courtyard Below
E141
E141
E151
Sunset Blvd.
E138
E142
E145
E147
Ind. Tech
W187
Exit
W188
W189
Locker Rooms
Lower Level
Orchestra
W190
Exit
Picasso Alley
S102
S103
S104
E162 Lockers 512-E545 E160
Exit
E158
Exit
E154
E152
E150
E146
E148
Meyer
E146
S115
A301
A302
Overchuk S105
S105
Kellen
S106
S106
S114
S113
Auditorium
S107
S108
S112
S111
S110
S109
36
Exit
Exit

Stillwater Junior High School
Grading and Reporting Policy
Purpose: Stillwater Junior High School’s grading and reporting policy will provide a framework for teachers to accurately
report academic achievement to students and their families.
Rationale: Stillwater Junior High School’s grading framework is designed to facilitate and foster communication between
home and school in order to help all students reach their full academic potential. Therefore, our grading methods will:
● Reflect academic achievement rather than behavior.
● Be fair and evidence based.
● Be aligned with district and state standards.
● Be developmentally appropriate.
● Support the success of our growing learners.
● Encourage growth through continuous feedback on Skyward.
● Identify elements that are consistent throughout the school, grade levels, and/or departments.
Grading Parameters:
1. The primary purpose of grading is to communicate the academic achievement status of students to the students,
their families, employers, and post-secondary institutions. Additional purposes for grading include:
a. Providing information that students can use for self-evaluation.
b. Providing information that teachers can use to modify planning and instruction.
2. Teachers of the same grade level (course) will apply the grading parameters in the same manner.
3. Course grades will reflect the level of the student’s academic achievement. While non-academic factors may be
highly valued and often contribute to the student’s academic achievement, they will be reported separately from an
achievement grade. Relying upon these factors, if merged with achievement evidence, can mask important learning
problems and contribute to miscommunication about the student’s knowledge. The following are examples on nonacademic:
a. Behavior (i.e. attendance, attitude, punctuality, certain class participation, effort)
b. Homework based solely on completion
c. Other evidence of student characteristics or habits
4. The semester grade for a course will be calculated based on a combination of summative and formative
assessments. The definitions provided in this policy are the best guide for determining if an assessment is Academic
Practice (formative) or Academic Achievement (summative).
a. The combinations of academic achievement and academic practice grades will be based on embedded
standards, course rigor, and/or grade level. The following calculations provide a framework for grades 7-9.
b. Summative assessment grades will count for a minimum of 80%.
c. Formative assessment grades will count for a maximum of 20%.
d. Individual departments will determine what assessments are included in the
Academic Practice and Academic Achievement categories.
e. Individual courses will use the same percentages for each category.
5. Student learning and academic achievement is an ongoing process. Formative and summative assessments are
fluid grades.
a. Formative assessments can be completed more than once to demonstrate learning. Teachers may have
deadlines that you will need to meet.
b. Summative assessments can be completed a second time. Teachers will have criteria and may have
deadlines that you will need to meet.

Retake/Revision: Students are encouraged to retake any formative assessment that has not been mastered. The student
can retake a formative assessment as many times as necessary to master the content, but the retake needs to be completed
before the summative assessment is given. Teachers will likely require additional practice work before allowing the student to
retake a formative assessment. Retakes are not the same assessment, but a different assessment that appraises the same
learning targets and concepts.
A summative assessment retake is a privilege provided to students who has demonstrated mastery of all homework and
formative assessments leading-up to a summative assessment. If the gradebook indicates this, the student will be permitted
one additional chance to retake a summative assessment. Teachers will likely require additional practice work before
allowing the student to retake the summative assessment. The student will need to initiate the retake process and have the
summative retake completed prior to the next summative assessment.
*There will be no retakes permitted on end of the semester or end of the year final exams*
6. In order to calculate grades, the following scale is used to assign grades. In turn, the letter symbols give a
description of the student’s academic achievement. Teachers will round to the nearest whole percent when a
student’s is between grades.
○ 93-100 A
○ 90-92 A- Exemplary (90-100% Mastery of Subject Goals)
○ 87-89 B+
○ 83-86 B Proficient/Thorough (80-90% Mastery of Subject Goals)
○ 80-82 B-
○ 77-79 C+
○ 73-76 C Acceptable (70-79% Mastery of Subject Goals)
○ 70-72 C-
○ 67-69 D+
○ 63-66 D Minimal (60-69% Mastery of Subject Goals
○ 60-62 D-
○ 00.0-59 F Unacceptable (less than 59% Mastery of Subject Goals)
Professional Judgment:
Educators are highly trained professionals who are not only experts in the content areas they teach but also in determining
each student’s level of understanding and achievement of course specific standards. It is the teacher’s job to use evidence
when assigning grades and while our school uses an 80/20 (80% summative, 20% formative) model to calculate a final
grade, teachers reserve the right to use their professional judgment to alter a student’s grade so long as there is clear
evidence.
Accountability:
● Principals shall be responsible for ensuring implementation Stillwater Junior High School’s beliefs, procedures and
practices of effective grading and reporting.
● Counselors shall be available for both academic and non-academic counseling, and will be available to assist
students, parents and teachers in the communication of academic progress. Counselors will recommend
intervention services as appropriate.
● Teachers shall be responsible for effectively implementing classroom assessments based on standards and for
applying the principles of effective grading and reporting practices using professional judgment. Teachers will
38

●
●
maintain a gradebook that is updated weekly. Teachers will post a weekly update in the Message Center (or
Calendar) on Skyward.
Parents are a vital link to successful home/school communication about student learning. Parents are strongly
encouraged to attend the Parent Information Night in the fall, check student progress on Skyward weekly, check the
Message Center (or Calendar) on Skyward weekly, schedule, and attend Parent/Teacher conferences. Parents
should contact the appropriate teacher when questions or concerns arise. (Add Skyward Help Link)
Students are responsible for their own learning. All students shall actively participate in understanding Stillwater
Junior High School’s grading and reporting system. Students are expected to use Skyward to check the Message
Center (or Calendar) on Skyward weekly, monitor their academic progress to identify their strengths and weaknesses
with a particular topic and, as a result, seek additional help. Students are responsible for contacting the appropriate
teacher when questions or concerns arise. Students may schedule an appointment with their counselor for academic
assistance.
Communication and Reporting:
● Schedule Pick-up - Students and parents pick-up student schedules in late August. At that time, students turn in
required forms, have student school pictures taken, sign up for co-curricular activities, practice locker combinations
and schedule walk-through.
● Parent Information Night - Parents attend students’ classes, meet teachers, and pick up course information handout.
● Parent/Teacher Conferences - Twice each year, parents are able to electronically schedule a short parent/teacher
conference to discuss student strengths and concerns. However, parents may conference with a teacher at any time
during the school year as needed.
● Skyward - Parents and students have access to Skyward with unique usernames and passwords. Skyward reports
on: calendar, student information, gradebook, message center, attendance, schedule, test scores (State and District
standardized tests), report cards, locker number and combination, email notification options, vaccination information,
parent conference sign-up, account information (email address changes).
● Teacher Websites – Additional information about the course assignments may be found on the teacher’s website
● Report Cards - Report cards may be accessed on Skyward. Paper copies will be mailed home at the end of the
school year, or per request.
● Other communication may include written or verbal descriptive feedback, phone calls, and emails. Parents may
initiate communication at any time, and are strongly encouraged to contact teachers with any questions or concerns.
Definitions:
Academic Dishonesty: Any act in which the student gives or uses information in a way that provides an inaccurate reflection
of learning and an unfair advantage. Students demonstrating academic dishonesty will be referred to counselors and or
administration and consequences in accordance to the discipline policy will result. Any student subject to academic
dishonesty will be given another opportunity to demonstrate their learning without academic penalty.
Accommodation: A change that does not alter the rigor of the standard. Examples include but are not limited to large print
materials, extended testing time, and small group administration.
Assessments: Multiple tools used to gather information about the student’s performance on the standards taught.
Curriculum: A written plan including standards, learning targets, essential questions, an assessment plan, instructional
resources and strategies, and time allocations for emphasis and pacing for the content to be taught.
Formative Assessments (Academic Practice): Work conducted when a student is still learning the material. It is an
assessment that is designed to provide direction for both students and teachers. Formative assessments help students
monitor their progress towards the mastery of learning targets, and they help teachers identify areas in which students need
additional practice. Examples of formative assessments may include worksheets, observations, rough drafts, quizzes, labs,
notebook checks, etc.
Letter Grade: A letter indicating a student’s mastery level of the learning targets and standards.
39

Grading Scale: A percentage based measure describing what each letter grade represents.
Homework: Relevant and important practice that can be completed during or outside of designated class time that supports
students in the learning process. The teacher will notify students if homework will be used as an assessment.
Instruction: A teacher-led process, which transforms well-planned curriculum into student learning.
Modification: A substantive change that alters the standard or the rigor of the standard.
Standard: Specific skills and concepts students are required learn in course specific area, during identified years in school.
Standards are developed at the state level and then interpreted and written into curriculum at the district level.
Learning Target: Student-friendly language used to describe a specific standard that will be learned.
Summative Assessment: A culminating assessment that measures the students’ understanding of a group of learning
targets and or essential learner outcomes. Summative assessments follow practice work (homework, formative assessments
and instruction). Typical courses have 6-8 summative assessments per semester.
Retake/Revision: Students are encouraged to retake any formative assessment that has not been mastered. The student
can retake a formative assessment as many times as necessary to master the content, but the retake needs to be completed
before the summative assessment is given. Teachers will likely require additional practice work before allowing the student to
retake a formative assessment. Retakes are not the same assessment, but a different assessment that appraises the same
learning targets and concepts.
A summative assessment retake is a privilege provided to students who have demonstrated mastery of all homework and
formative assessments leading-up to a summative assessment. If the gradebook indicates this, the student will be permitted
one additional chance to retake a summative assessment. Teachers will likely require additional practice work before
allowing the student to retake the summative assessment. The student will need to initiate the retake process and have the
summative retake completed prior to the next summative assessment.
*There will be no retakes permitted on end of the semester or end of the year final exams*
GPA: (Grade point average) The student’s numerical average for a given semester. It is computed by adding the total
number of the letter grades’ point values and dividing it by the number of courses for the semester.
Zero: Teachers will be cautious as to how they administer the use of the zero in their gradebook. Given this, it is the
teacher’s job to communicate how the zero or the equivalent to zero is used in his or her gradebook.
40

Stillwater Junior High School
Handbook Sign-Off Form
2013-2014
I have received the Stillwater Junior High School Handbook
and I understand it is my responsibility
to read and comprehend the contents of the handbook.
(Student Signature)
(Student Name – Please print)
_________________
(Student Grade)
_________________________
(Advisory
41

Agenda Item XI. A. B.
Date Prepared: June 20, 2013
ISD 834 Board Meeting
Agenda Item: School Board Updates
Meeting Date: August 8, 2013
Chairperson Report and Board Member Reports
__________________________________________
Background:
Each meeting the Board Chair and the members of the school board will provide updates on items of
interest in the announcement category. Many times these topics develop between the time the agenda is
prepared/distributed and the meeting date. Topics generally include announcement of attendance at
district events, communications items, FYI items and correspondence items worth noting. What is
included in this item will vary each month depending on the nature of the topics, the school year schedule
and time of activities.
__________________________________________
Recommendation:
Board action is not required.

Agenda Item XI.
Date Prepared: July 24, 2013
ISD 834 Board Meeting
Agenda Item: Adjournment
Meeting Date: August 8, 2013
Contact Person: Board Chair
__________________________________________
Background:
The meeting must be adjourned formally.
__________________________________________
Recommendation:
A motion and a second to adjourn to closed session will be requested.
Motion by: _____________________Seconded by: _____________________Vote: _______________