Disaster Cost Reimbursement Manual City of St. Petersburg

E. Project Location
The exact location of the damaged facility or area where the disaster costs covered by the project were or
will be incurred must be identified. This information should be specific enough to enable other field
personnel to locate the facility easily if a site visit is necessary. If possible, the precise latitude and
longitude of the damaged site should be included.
Location examples are:
o Latitude: 25.69387 / Longitude: -80.16359
o 5520 Harrison Ave N.W., Springdale, Minnesota 55309
o 0.20 mile west of intersection of County Rd. 22 and County Rd. L
o Northwest sector bound by King Street, Main Street, and Shady Canal
F. Damage Description and Dimensions
All damage must be documented. Damage sustained as a direct result of the disaster event should be
differentiated from pre-existing or non-disaster related damage. The specific cause of damage must relate
to the incident for which the disaster was declared. It is important to completely describe the cause of
damage because it can affect eligibility determinations.
The damage must be described in terms of the facility, features, or items requiring repair. All damaged
elements must be clearly defined in quantitative terms with physical dimensions (such as length, width,
depth, and capacity). Without appropriate dimensions of the damaged elements, proper estimates of
material quantities cannot be developed.
G. Scope of Work
The scope of eligible work necessary to repair the damage must be completely described and correspond
directly to the cause of damage. The work should be specified as an action with quantifiable (length,
width, depth, capacity) and descriptive (brick, wood, asphalt, timber deck bridge) terms. The scope of
work should not be described only as “restore to pre-disaster design” If part of the work is completed
prior to project approval, the work that has been completed should be distinguished from the work
remaining.
Example:
o Damage Description and Dimensions:
Floodwaters and debris damaged several facilities within Riverside Park in the Town of
Springville. Six toilets and four sinks in the public restroom became clogged and rendered
unusable. Nine 4x8-foot, redwood picnic tables and four heavy metal barbecue grills with 1x2-
foot cooking surfaces were washed away. Floodwaters and floating debris demolished 300 LF of
8-ft high chain link fence. 100 CY of sediment and other debris were scattered over the 125,000
SF area of the park.
o Scope of Work:
Repair (unclog and clean) six public restroom toilets and four sinks using 40 hours of force
account labor. Replace nine redwood picnic tables and four barbecue grills. Repair and reinstall
300 LF of existing chain link fence. Remove and dispose of 100 CY of debris.
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