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SOUTHERN UNIVERSITY AND A&M COLLEGE | Baton Rouge, Louisiana General Regulations ACADEMIC STANDARDS The minimum standard for graduate work leading to a graduate degree is a 3.0 grade point average, in the overall program of courses pursued while enrolled in graduate school with no more than two grades below “B” applied to the plan of study used to meet degree requirements. Any graduate student may be denied further registration in a graduate program in which the student’s scholastic performance or progress toward completion of the planned program become unsatisfactory to the department, college, or Dean of the Graduate School. Failure to maintain a “B” average in all work attempted is, by definition, unsatisfactory scholarship. Disciplinary actions will be taken against students with unsatisfactory scholarship. Such actions can include probation or suspension. The following are the conditions for the respective disciplinary actions: Probation A student whose cumulative GPA, in either graduate or undergraduate course work while enrolled in Graduate School, falls below 3.0 for the first time. Suspension A student who is placed on probation for two consecutive periods, will be suspended if a GPA of 3.0 is not achieved at the end of the second probationary period. A student who is placed on suspension must remain out of school (and not allowed to register) for the semester or summer session immediately following such suspension. A student who is placed on suspension will not be allowed to register, unless he/she has extenuating reasons or circumstances and: (a) The student submits a written appeal to Graduate School’s Appeals Committee by certified mail (b) The student is successful with such appeal and the suspension is removed by the Office of Academic Affairs Expulsion A student who fails to earn a cumulative 3.0 GPA after one semester following a suspension will be expelled from the Graduate School. The student may submit an appeal to the Office of Academic Affairs, if they have compelling reasons or documentation to support extenuating circumstances that affected their academic performance. A student who is expelled from school is ineligible for readmission to the program from which they were expelled, and will not be allowed to register or be readmitted to that program unless there are extenuating circumstances and: (a) A written appeal is submitted to the Graduate School’s Appeals Committee by certified mail. (b) Such appeal is successful and the Office of Academic Affairs permits the student to be readmitted ACADEMIC APPEALS A student may appeal a suspension only if it is the first one for the student and the student is able to provide strong supporting documentation as well as compelling reasons for reconsideration. All appeals should be directed to the Graduate School’s Appeal Committee and submitted to the Graduate School by certified mail.. The hearing schedule will be determined by Graduate School’s Appeals Committee. CHANGE OF MAJOR OR PROGRAM A graduate student who wishes to change his/her major or program must submit a formal application through the Office of Graduate Studies and receive approval of the appropriate department chairpersons (the student’s current department and desired new department). Approval must be obtained prior to making the change. Upon approval, a student may enroll in courses in the chosen new program toward a graduate degree. However, students who change program/major should note the following: Requests for all changes (including curriculum, program, degree, etc.) must be submitted to the dean of the Graduate School at least one semeste prior to the date of graduation A maximum of six credit hours of course work pursued before the change of major/program may be used to satisfy the requirements for the new program, only if those hours are applicable to the new plan of study For graduation and other purposes, students who change major/program, will be evaluated using the Graduate School Bulletin and University policies and regulations that are in force at the time of the change – 19 –
SOUTHERN UNIVERSITY AND A&M COLLEGE | Baton Rouge, Louisiana General Regulations COMMENCEMENT Candidates who are eligible to receive graduate degrees are required to participate in commencement in order to accept personally the honor indicated by the appropriate hood. Students are responsible and must arrange through the University Bookstore for the proper academic attire to be worn at commencement. Candidates are required to participate in commencement exercises unless excused by the Dean of the Graduate School. Students who wish to graduate in absentia and have verifiable legitimate reasons must submit a written request to the Dean of the Graduate School for approval prior to the day of commencement. A mailing fee will be assessed for mailing the diploma within and outside the continental United States for students who are excused from commencement by the university. COURSE AUDITING A student who wishes to audit a course must first obtain permission from the instructor, the chairperson of the department in which the course is taught, and the Dean of the Graduate School. The student must also be eligible to enter the University as a regular, visiting or special student in order to be eligible to audit a course. Students who sign up to audit courses will be permitted to register only during the restricted registration period (after the registration periods designated for degree-seeking and non–degree seeking graduate students). Students who wish to audit courses must be aware of the following: • No credit can be earned for audited courses. • No examination for credits at a later date will be permitted for audited courses • No more than two courses may be audited by a student during a given semester/term • Regular tuition fees must be paid for all audited courses • Courses audited will be included in the computation of a student’s course load • The instructor for each audited course must record a grade of “Aud.” COURSE LOADS Southern University operates on a semester system consisting of two 16-week periods. In addition, Southern offers two fourweek summer terms, and a concurrent eight-week summer term. One credit under the semester system is equal to 1.5-quarter credits. Minimum registration for full-time graduate students is nine credits during the fall and spring semester. The minimum for the summer semester is six credits. On a case by case basis, the Graduate School may allow up to the maximum of twelve (12) hours for the Spring and Fall Semesters and nine (9) hours for the summer semester when – 20 –
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