graduate school bulletin - Southern University at Baton Rouge

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SOUTHERN UNIVERSITY AND A&M COLLEGE | Baton Rouge, Louisiana General Regulations evidence of extenuating circumstances is provided (e.g., courses not being taught the previous or following semester in order to meet requirements for the respective degree. A recommendation should come forward from the departmental chair to the Dean of the Graduate School for review and approval. COURSE NUMBERING SYSTEM Undergraduate courses numbered 100–399 may not be used as any part of the graduate degree requirements, including the requirement for a period of concentrated study. A maximum of two undergraduate courses (400–499) may be used for graduate credit when taken as part of an approved graduate program, provided: The student advises the instructor, prior to taking the course, that it is being taken for graduate credit The instructor assigns the student additional work (over and above the work of an undergraduate student). Courses numbered 500 and above are limited to graduate students, with the exception of the policy described under Undergraduate Student Registration (privileged seniors) in Graduate Courses. A complete list of approved graduate courses appears in the section of this catalog entitled Fields of Instruction. Departments reserve the right to decide which of these graduate courses will be offered in a given semester and the departments should be consulted concerning available courses. COURSE REPETITION A student may repeat a graduate course only once for credit and it must be a repeat and delete of the same course enrolled in at the university. When a course is repeated at Southern University or at another college or university, hours pursued, hours earned, and quality points of previous attempts are excluded from the calculation of cumulative averages. When a student repeats a course for credit, the last grade earned is the official grade. Both grades will appear on the transcript. Students repeating courses must identify such courses on their registration forms or on the program change forms. However, courses designated as variable credits (e.g. 1–15 credit hours) may be repeated for credit up to the maximum number of credit hours indicated for those respective courses. Variable credits are primarily courses such as research, thesis, dissertation, clinical, practicum, etc. This policy does not provide a provision for students who fail graduate courses at the university and wish to enroll in a similar course at another university for a repeat/delete. The Graduate School does not have policy agreements with other universitites and colleges regarding repeat/delete of graduate courses taken at Southern University-Baton Rouge. COURSE SUBSTITUTIONS Substitutions of courses in a student’s approved Plan of Study may be permitted upon the written approval of the student’s advisor, the department chair, the dean of his/her college and the Dean of the Graduate School. The dean of the Graduate School will make the final decision on course substitutions. A request for course substitutions must be submitted on forms designated for this purpose and available in the Graduate School. Students who wish to request course substitutions should be aware of the following: • Three typed copies of the request must be fully completed. The student, the student’s advisor, the department chairperson and the dean of the student’s college, must sign all copies before being submitted to the Graduate School • Undergraduate courses (below the 500 level) cannot be substituted for graduate courses (at the 500 level or above), except in special cases where appropriate supporting documentation can be provided by the course instructor to the effect that 400 level courses involved graduate level content (limited to a maximum of two courses) and were taken for graduate credit • The content of the substitution course must be similar or comparable to the required course being substituted. Three copies of the course outline, catalog description, or syllabus of both the substitution course and the course being substituted must be attached to the request for course substitution • The number of credit hours of the substitution course must be equal to or greater than the number of credit hours for the course being substituted (e.g. a two-credit course cannot be substituted for a three credit course) • Requests for substitution must be submitted for approval prior to the substitution course(s) being taken. It is suggested that requests be submitted no later than one month prior to the beginning of the semester in which the student intends to take the substitution course • Master’s degree substitutions are limited to a maximum of twelve credit hours, including credits transferred from other institutions. For doctoral degrees, a maximum of six semester credit hours may be substituted as indicated under the requirements for Ph. D. degrees – 21 –
SOUTHERN UNIVERSITY AND A&M COLLEGE | Baton Rouge, Louisiana General Regulations PLEASE PLAN AHEAD. Poor planning and/or the desire to graduate in a certain semester is not an acceptable reason/excuse to violate the above or any other policies and procedures of the Graduate School. GRADING SYSTEM The Graduate School adheres to the quality point system of four points per semester hour for an “A,” three points for a “B” two points for a “C”, one point for a “D” and 0 point for “F”. For example, 3.0 indicates a “B”. The only grades accepted for graduate credits are “A,” “B,” “C”, and “P”. A grade of “D” will not be accepted for graduate credit. A grade of “P” is usually awarded only in the following courses: Supervised Research, Supervised Clinical or Practicum, Master‘s Research, Special Project, Advanced Research, Doctoral Research Thesis and Dissertation. Additional courses for which a grade of “P” may apply are noted in the departmental listings. No other courses—graduate or undergraduate— may be taken for a “P” grade. Grade points are not designated for “P” grades; “P” grades are not used in calculating the grade-point average. GRADE OF N/C (NO CREDIT) Students enrolled in thesis, dissertation, research, or special project who failed to complete or make satisfactory progress within a given semester or term should receive a grade of N/C (non-credit). Since these courses are designated as having variable credits (e.g., 1-15 credit hours), they may be repeated up to the maximum number of credit hours required for the respective disciplines. If a student receives a grade of N/C, action cannot be reversed by a grade change. The student must register again for the required credit hours and receive a passing grade in order to receive academic credit. Students registering for thesis, dissertation and research project hours must be registered in class sections assigned to the chair or supervisor of their thesis/dissertation/research committee. The chair/supervisor of the research committee is responsible for determining the grade earned and must have the responsibility, as the instructor of record, of assigning the grade. NONTRADITIONAL/ABBREVIATED GRADUATE COURSES A faculty member who proposes to teach a course using a nontraditional/abbreviated schedule must present the appropriate documents to the departmental chairperson, who authorizes approval if the course meets the departmental guidelines and policies. Examinations must be similar to those of regular classes and should be given and graded according to the established course syllabus. Students are required to complete all the requirements including projects and assignments as delineated in the course syllabus. Although the function of such courses is abbreviated, the actual contact hours should be equivalent to those of traditional courses. Abbreviated courses are usually designed to fulfill the needs of nontraditional students and people in the community. INCOMPLETE GRADES Work that is of passing quality but, because of extenuating circumstances, is not completed by a student in a given semester or term may be given an “I” (incomplete) grade. Students must initiate an incomplete grade request through the course instructor and obtain approval of the department head and the Dean of the Graduate School.The instructor must submit the “Incomplete Grade Report” and file the form with the Office of the Registrar by the deadline for submitting grades to the Registrar. If a request is not received from the student prior to the issuing of a final grade, the instructor should consider the delinquent work to be of failing quality and the student should be given a failing (“F”) grade and not an “I” grade. A grade of “I” received during a semester or term should be removed as soon as possible, but no later than the end of the semester/term following the one in which such grade was received (excluding Maymester and Summer Sessions). Incomplete grades are removed only by completion of the course work, not by repeating the course. A grade of “I” becomes a grade of “F” if not removed by the end of the semester/term following the semester/term in which the “I” grade was received. A grade of “I” carries no quality points and lowers the overall grade-point average. All grades of “I” must be removed prior to the submitting an application for graduation and receiving a graduate degree. CHANGE OF GRADES Any change of grade must be initiated on the required form available in the Office of the Registrar by the instructor who originally assigned the previous grade. Grades that have been submitted to the Office of the Registrar can be changed only by submitting the official Change of Grade Form certifying that an error was made in recording the grade. Materials submitted by a student after the official completion of a course by means of the final examination or otherwise may not be used – 22 –
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graduate school bulletin - Southern University at Baton Rouge

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