graduate school bulletin - Southern University at Baton Rouge

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SOUTHERN UNIVERSITY AND A&M COLLEGE | Baton Rouge, Louisiana Ph.D. Degree Requirements complete all requirements for the doctoral degree. After the examination, the major advisor shall communicate the results to the candidate as soon as a final decision can be made and immediately send the official report on the examination bearing the signature of each member of the advisory committee to the Graduate School. Admission to Candidacy A graduate student does not become a candidate for the Ph.D. degree until granted formal admission to candidacy. Such admission requires the approval of the student’s supervisory committee, the department chairperson, the college dean, and the dean of the Graduate School. The approval must be based on (1) the academic record of the student, (2) the opinion of the supervisory committee concerning overall fitness for candidacy, (3) an approved dissertation topic, and (4) passing a qualifying examination as described above. Application for admission to candidacy should be made as soon as the qualifying examination has been passed and the student’s supervisory committee has approved a dissertation topic. A student may register for Research for Dissertation in the term when he or she is admitted to candidacy for a doctoral degree. Dissertation Every candidate for a doctoral degree is required to prepare and present a dissertation that shows independent investigation and is acceptable in form and content to the supervisory committee and to the Graduate School. The dissertation must be written in English. Before preparation of the dissertation is well underway, the student shall file a dissertation proposal of the proposed research, using the special form obtained from the Graduate School and follow the guidelines. Failure to file the proposal early may result in wasted effort on a dissertation if changes are required in the project. If human or animal subjects are involved in the proposed research, the major advisor certifies by signing the dissertation proposal form that all required institutional (and external approvals where appropriate), have already been obtained and that documentary evidence of these approvals can be produced by the major advisor upon request. When the dissertation proposal has been completed and signed by the student, the members of the supervisory committee must also approve it. The proposal then is submitted to the head of the department or program to which the student was admitted who then submits it to the Graduate School for approval. Since doctoral dissertations may be published by microfilm, it is necessary that the work be of publishable quality and that it be in a form suitable for publication. The dissertation proposal must be approved at least one semester prior to the dissertation defense. The original copy of the dissertation must be presented to the dean of the Graduate School on or before the date specified in the University Calendar or Graduate School Calendar. It must contain an abstract and be accompanied by a letter of transmittal from the supervisory chairperson and all doctoral forms. After corrections have been made, and no later than the specified formal submission date, the fully signed copy of the dissertation, together with the signed Final Examination Report and four copies of the abstract, should be returned to the Graduate School. One original copy of the dissertation is delivered to the library for binding. The supervisory chairperson and the candidate will each need a copy and, if required, another should also be provided for the departmental library. Dissertation Defense Permission for holding the dissertation defense will be granted by the dean of the Graduate School upon recommendation of the student’s advisor and doctoral committee. The defense shall be oral and under the jurisdiction of the advisory committee. It shall deal mainly with the subject matter of the dissertation. The defense shall be held within the time period designated by the Graduate School. An invitation to participate in the examination is issued by the advisory committee, although members of the faculty may attend. No fewer than five members of the faculty, including all members of the candidate’s advisory committee, shall participate in the final examination unless written approval for a lesser number has been secured in advance from the dean of the Graduate School. It is required that notification of the time and place of the examination be sent to the Graduate School no later than seven days prior to the examination. The decision as to whether a student is successful or fails the defense rests solely with the supervising committee. Satisfactory performance on this examination and adherence to all Graduate School regulations outlined above complete the requirements for the degree. Immediately following the examination, the major advisor shall communicate the results to the student and send the official report on the examination to the Graduate School. While the Graduate School sets minimum requirements, it is important for – 31 –
SOUTHERN UNIVERSITY AND A&M COLLEGE | Baton Rouge, Louisiana Ph.D. Degree Requirements students to realize that work toward this degree is not merely a matter of accumulating course credits or of satisfying other requirements. The degree will be conferred only after the supervisory committee and the Graduate Faculty are convinced that the student has developed independence of judgment and mature scholarship in the chosen field. An individual may not earn more than one Ph.D. degree in a single field of study at this institution. Time Limitations (Statute of Limitations for Doctoral Degrees) All work for a doctoral degree must be completed within five calendar years after the qualifying examination, or this examination must be repeated. However, all doctoral work must be completed and the degree must be earned in no more than eight years from the time of initial enrollment in a doctoral program, regardless of the time of completion of the qualifying examination. Application for Graduation Formal application for graduation must be filed on the official form at the Graduate School. If filing is not timely, degree conferral is delayed to the next conferral period, even though all other degree requirements may have been on time. LOUISIANA RESIDENCY CRITERIA FOR ESTABLISHING RESIDENT STATUS AND ELIGIBILITY FOR NONRESIDENT FEE EXEMPTIONS Introduction As a public institution of the state of Louisiana, Southern University provides educational services to both resident and nonresident students. Students who meet certain criteria during the application and/or admission process, may be eligible for designation as a resident of the state of Louisiana or for the exemption of all or a portion of the nonresident fees that are assessed students enrolling at the University. Following are the guidelines and criteria for determining the eligibility of persons seeking such designation. Guidelines for Establishing Resident Status For purposes of assigning tuition and fees at institutions in the Southern University System, a resident student shall be defined as an individual who has abandoned all prior domiciles, established a domicile of his/her own in the state of Louisiana and who has been domiciled in the state of Louisiana continuously for a period (herein called the “domiciliary period”) of at least one full calendar year immediately preceding the first day of classes for which resident classification is sought. The individual’s physical presence within this state solely for education purposes will not be sufficient for resident classification, regardless of the length of time he/she has been present in the state. Definition of a Louisiana Resident A person herein termed as a bona fide Louisiana resident is an individual who qualified as a resident in accordance with the regulations prescribed in this section. An individual who is certified under one of the mandated criteria as a resident student by any one of the Southern University System’s institutions shall be so recognized by every institution within the system, provided the individual’s certifying category does not change. An applicant for certification at any campus in the Southern University System as a resident student must provide the documentation that meets the criteria of at least one of the following categories: • Spouse of a Louisiana resident • Louisiana resident by virtue of full-time employment • Military personnel stationed in Louisiana, their spouses and dependents The following criteria will determine the eligibility of an applicant for resident status. Persons applying for certification of resident status under this part must submit the documents for the applicable eligibility category to the office of the designated certifying officer for the campus, on or before the deadline for receipt of the certification application for the semester that he/she intends to enroll. Certification as a resident student that is established following the beginning of the semester and/or after the payment of fees shall be applicable for the next semester. In addition to other documentation indicated herein, the following facts or circumstances, while not necessarily conclusive, may support the eligibility claim of an applicant seeking certification under these provisions: • The applicant’s or spouse’s possession of a valid Louisiana voter registration card and record of voting in Louisiana for at least one year • The applicant’s or spouse’s school and employment records which designates Louisiana as his or her permanent address – 32 –
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graduate school bulletin - Southern University at Baton Rouge

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