Financial Policies and Procedures PolisÄau a Gweithdrefnau Ariannol

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The Audit Manager of the Unit who is responsible to the Vice Chancellor through the Director of Finance will submit reports to the Treasurer, Vice Chancellor and the Audit Committee and has the right of direct access to the Council, Treasurer and Vice Chancellor of the University as necessary. The Manager of the Unit will submit an annual report to Council. B.12 Heads of Schools/Budget Holders Heads of Schools and Budget Holders are responsible to the Vice Chancellor for financial administration in their areas. August 2007
C. ORGANISATION CHARTS 1. Committee Structure 2. Points of contact in the Finance Department August 2007
Page 1 and 2: Financial Policies and Procedures P
Page 3 and 4: B. RESPONSIBILITY FOR FINANCE IN TH
Page 5: In addition to being responsible fo
Page 9 and 10: C.2 POINTS OF CONTACT IN THE FINANC
Page 11 and 12: D. FINANCIAL REGULATIONS INDEX 1. I
Page 13 and 14: 1 enter at all reasonable times on
Page 15 and 16: The Finance Committee may seek such
Page 17 and 18: E.5 ARRANGEMENTS FOR BANKING, CASH
Page 19 and 20: E.12 RESEARCH GRANTS AND CONTRACTS
Page 21 and 22: E.1 BUDGETING E.1.1 Resource Alloca
Page 23 and 24: E.1.6 Monitoring of Staff Budgets S
Page 25 and 26: E.1.13 Duties and Responsibilities
Page 27 and 28: Character 1 to 2 Alpha - indicates
Page 29 and 30: E.3 AUDIT E.3.1 Introduction Audit
Page 31 and 32: • Members of the Audit Committee
Page 33 and 34: E.4 INCOME E.4.1 Credit Checks Wher
Page 35 and 36: Non payment of fees Where fees are
Page 37 and 38: In addition, steps will be taken to
Page 39 and 40: Schools responsible for banking mus
Page 41 and 42: E.5 ARRANGEMENTS FOR BANKING, CASH
Page 43 and 44: August 2007 - Their policies and pr
Page 45 and 46: E.6 PURCHASING Definition Purchasin
Page 47 and 48: August 2007 the University are reco
Page 49 and 50: case. Where applicable, the “whol
Page 51 and 52: 9 Second hand goods purchased throu
Page 53 and 54: against the implementation plan, in
Page 55 and 56: In all circumstances the Head of Sc
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17 Food, Buffets and Barbecues for
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August 2007 2.Consultancy Firms In
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placed after a thorough evaluation
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Approved Suppliers are those that h
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August 2007 See Section E.17.2 Head
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a small number of cases the Univers
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August 2007 details of the offer ac
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i Sole Tenders rejected because the
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specification must be given the sam
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2 Disposal of vehicles All universi
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It is recognised that some members
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E.7 EXPENDITURE E.7.1 Control of ex
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4 Processing Payments to organisati
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Depreciation is only charged when a
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E.8 EXPENSES AND BENEFITS E.8.1 Int
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E.8.4 Insurance E.8.4.1 Personal Ac
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August 2007 E.8.6.4 Hire Cars Detai
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Employees should note that items of
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In order to promote the University,
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supervision of clinical academic st
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department requesting such an allow
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have used my own vehicle on Univers
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Travel Abroad Permission form (see
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The Director of Finance shall be re
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via BACS directly into a bank accou
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E.10 TRAINING AND CONSULTANCY SERVI
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E.10.1.5 Exceptions 1. The followin
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E.12 RESEARCH AND INNOVATION E.12.1
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E.12.5 Contracts All work funded th
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(c) EU Framework 7 Proposal Prepara
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use the results in its teaching and
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using the University’s accounting
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As recommended by the Research Care
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E.14 ASSETS E.14.1 Land, Buildings
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E.15 FUNDS AND RESERVES E.15.1 Inve
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• David Huxtable Prize in Zoology
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the light of current balances and r
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E.16 SCHOLARSHIPS AND BURSARIES E.1
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E.17 MISCELLANEOUS E.17.1 Insurance
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Any person nominated by a Head of D
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5. University Purchase Orders value
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F. GENERAL INFORMATION AND FORMS F
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F-A SWANSEA UNIVERSITY CHARTER AND
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3. The objects of the University sh
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Charter shall henceforward continue
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5.2 Powers and Duties of the Counci
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Name of Committee AUDIT COMMITTEE F
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F-B.6 • Members should not have s
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3) The Fraud Policy is consistent w
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• fraud • financial malpractice
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.2 Step Two The designated person w
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APPENDIX PUBLIC INTEREST DISCLOSURE
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F-E.1.12 Application for Additional
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F-E.2.1 Notes to the Financial Stat
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SWANSEA UNIVERSITY F-E.2.4 August 2
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Fuel and Water (cont.) 510 Cleaning
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F - E.2.7 FINANCE DEPARTMENT BALANC
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BALANCE SHEET Fixed Assets 50 Freeh
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GENERAL REGULATIONS F-E.4.2.1 PAYME
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SWANSEA UNIVERSITY CASH OFFICE INCO
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SWANSEA UNIVERSITY VALIDATION CERTI
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6.3 A till operator must ensure tha
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11.6 Instances of voids/refunds mus
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F-E.5.6 TREASURY MANAGEMENT PRACTIC
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Cash and Cash Flow Management Cash
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managed with a view to obtaining of
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- The Director of Finance will repo
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PURCHASING CARD TRANSACTION REQUEST
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F-E.6.5.4 REQUEST FOR PURCHASE ORDE
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F-E.6.5.16A D 28527 INTERDEPARTMENT
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F-E.6.6.3a TENDER OPENING RECORD Pr
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F-E 6.11a EQUIPMENT USED IN MEDICAL
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F-E 6.11c CHARITY ADVERTISING PART
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INVOICE AUTHORISATION VOUCHER DP 1
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SWANSEA UNIVERSITY F-E.8.11.2 Overs
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SWANSEA UNIVERSITY F-E.8.13.11 RELO
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F-E.8.13.11(a) CLAIM FOR REIMBURSEM
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F-E.8.17 CLAIM FOR REIMBURSEMENT OF
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Swansea University F-E.9.1 (L6666/B
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F-E.9.4 Reporting breaches of the l
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August 2007 APPENDIX 2
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F-E.9.7 Payment for Work Carried Ou
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UNIVERSITY OF WALES SWANSEA F-E.9.8
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PLEASE READ NOTES BELOW CAREFULLY N
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PLEASE READ NOTES BELOW CAREFULLY N
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3. At the same time as the terminat
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SWANSEA UNIVERSITY - FINANCE DEPART
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Letter from Member of Staff to Part
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F-E.14.4 SWANSEA UNIVERSITY Regulat
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SWANSEA UNIVERSITY - FINANCE DEPART
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F-E.15.1 UNIVERSITY OF WALES SWANSE
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- 3 - Socially responsible investme
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University of Wales Swansea F-E.16.
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Swansea University - Insurance Cove
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- 3 - Engineering Property damage
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In addition to the financial benefi
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Hasilwood House 60 Bishopsgate Lond
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Page 272 and 273:
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F-E.17.5 Legacies Throughout its hi
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In most cases, we can meet such wis
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TAX RELIEF FOR INDIVIDUALS UK Unive
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TAX RELIEF FOR COMPANIES UK Univers
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F-E.17.5 GIFT AID DECLARATION Name
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VAT GUIDELINES F-E.17.7 1. The Univ
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Type of Income Description Treatmen
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Financial Policies and Procedures PolisÄau a Gweithdrefnau Ariannol