International Student Handbook - The Southport School

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32 The Southport School International Handbook ~ ~ involvement in, or witnessing of a serious accident; and ~ ~ witnessing or being the victim of a serious crime. and this has impacted on the student (these cases should be supported by police or psychologists’ reports). If a student ceases attending a course or does not return from leave, and/or is unable to be contacted, under Section 19(1) of the ESOS Act, TSS will notify DIAC via PRISMS of termination of the students studies within 14 days of the event via a Student Course Variation. TSS in this instance does not have to give students access to the appeals process. Students would not be entitled to a refund unless at the discretion of the Headmaster. Procedure Class teachers must mark the roll at the minimum - every day. Any unexplained/unknown absences are followed up by Student Services by way of a phone call to the Boarding Master or parent/guardian. Late arrivals will be marked as Late for School. All absences due to illness require Medical Certificate and approval from parent/guardian. Students not attending for at least 90% of the scheduled contact hours, will be issued a warning letter (Attendance Level 1 Warning 1) and called to a meeting with his Housemaster and Dean of Students, at which he will be counselled and assisted to improve his attendance. The School will also contact the student’s parents/guardians and will be notified of the consequences should attendance fall below 80% and offered assistance/counselling. A student falling below the 85% attendance level in any study period (one semester/ or two consecutive terms) will be issued with a warning letter (Attendance Level 2 Warning 1) and called to a meeting with his Housemaster and Dean of Students. At this meeting the student will warned again of the consequences should their attendance fall to 80% and offered assistance/counselling. If a student’s attendance reaches 80% or less a first warning letter (Attendance Level 3 Warning 1) and ‘Notice of Intention to Report’ will be issued advising of TSS’s intention to report the student to DIAC for breach of visa condition 8202, and that he has 20 working days in which to access the School’s internal complaints and appeals process. If a student chooses NOT to access the complaints and appeals processes within the 20 working day period, withdraws from the process or the process is completed and the decision is in support of TSS, TSS will notify the Secretary of DIAC via PRISMS that the student is not achieving satisfactory attendance as soon as practicable. All phone conversations, letters, interview must be kept on the student file.
The Southport School International Handbook 33 Deferment, Suspension or Cancellation of Study During Enrolment Deferment of Commencement of Study Requested by Student This policy is provided to all potential students prior to enrolment. The Southport School will only grant a deferment of commencement of studies for compassionate and compelling circumstances and prior to commencement of studies. These include but are not limited to: i) illness, where a medical certificate states that the student was unable to attend classes. ii) bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided). iii) major political upheaval or natural disaster in the home country requiring emergency travel that has impacted on studies. iv) a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports). The final decision for assessing and granting a deferment of commencement of studies lies with the Headmaster. Suspension of Study Requested by Student Once the student has commenced the course, The Southport School will only grant a suspension of study for compassionate and compelling circumstances. These include but are not limited to; i) illness, where a medical certificate states that the student was unable to attend classes. ii) bereavement of close family members such as parents or grandparents (where possible a death certificate should be provided). iii) major political upheaval or natural disaster in the home country requiring emergency travel that has impacted on studies. iv) a traumatic experience which has impacted on the student (these cases should be where possible supported by police or psychologists’ reports). The period of suspension will not be included in attendance calculations. All applications for deferment or suspension will be considered and a decision provided in writing to the student/ parent/guardian within 10 working days from the date of application. TSS may choose to grant or decline any student’s request for deferment or suspension of studies. All documentation including reasons are to be kept on the student file. The final decision for assessing and granting a suspension of studies lies with the Headmaster. The Headmaster will assess each case on its individual merits. Documentary evidence will be required to support any compassionate/compelling application. All evidence/notes/comments must be kept on the student file. If students apply to suspend their studies the maximum allowable period of suspension is six (6) months. Students may be required to apply for a new student visa to continue their course. TSS may temporarily suspend or cancel a student’s enrolment if it deems the student’s behaviour to be unacceptable. Code of Behaviour Policy or Social Code Policy is provided to students in the International Student Handbook. TSS can suspend or cancel a student’s enrolment against the student’s wishes, provided that the suspension or cancellation is consistent with TSS policies and/or Australian Law. Before suspending or cancelling a student’s enrolment TSS must notify the student of its intention to take such action and allow the student 20 working days to access the complaints and appeals process. TSS is not required to wait for the outcome of any external appeals process before notifying DIAC of the cancellation of the student’s enrolment. Students who have their enrolment suspended/cancelled are subject to the rules of the refund policy regarding any refund of fees. If TSS has reason for concern for the welfare of the student or those with whom the student may come into contact, TSS will cancel the student’s enrolment prior to completion of any appeals process.
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International Student Handbook - The Southport School

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