Safety, Health & Environment Policy - University of Central Lancashire

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2.09 Consultation with Employees . The University must consult employees (both union and non-union) or their representatives on matters relating to their health and safety, including: any change that may substantially affect their health and safety whilst at work, e.g. changes in procedures, equipment or methods of working; the process for arranging competent persons to advise on health and safety matters; information to be given on the potential risks arising from employees work, measures to reduce or eliminate these risks and what employees should do if they have to deal with a risk; planning of health and safety arrangements/controls; and health and safety issues related to the introduction of new technology. The University aims to provide formal consultative procedures for Safety, Health & Environmental matters by liaising with: All staff; Union Health & Safety Representatives; A network of Safety, Health & Environment contacts; The University Occupational Health Service; University Safety, Health & Environment Committee; Service/School Health & Safety Committees. 2.10 Safety, Health & Environment Committee The University Safety, Health & Environment Committee convenes three times per year and reports annually to the University Board. The Committee comprises of a wide representation of staff at all levels and also representatives of the recognised Trade Unions. 1. The main objective of Committee meetings is: to promote co-operation and effective communication between staff, managers, students and others - this is so that effective arrangements to protect their health, safety and welfare and support environmental sustainability initiatives to be developed and implemented. 2. The main functions of the Committee are to: assist in any way possible to achieve the main objective; promote a positive Safety, Health & Environmental culture, enabling staff, students and managers, to contribute to the achievement of the main objective. This may involve promoting the inclusion of Safety, Health & Environmental topics into the curriculum; appoint working parties (advised by a member of the SHE Section) to take the lead with Developing arrangements in accordance with the main objective and present proposals to the Committee; consider, comment and act upon reports and information presented. The Chair person will refer issues and information to senior management or others as appropriate; share information, issues and experiences of a corporate Safety, Health and Environmental nature. Such issues should be discussed with a member of the SHE Section in advance of the Committee meeting, so that they can be raised as agenda items and useful and informed discussion can follow. This does not preclude discussion of such issues directly with relevant staff and line managers. 6
Further information on the Safety, Health & Environment . Committee can be found on the SHE Section‟s website. 2.11 Monitoring, Inspection, Audit and Review The Safety, Health & Environment Section Advisers undertake regular audits and inspections of the University‟s premises, environment, plant, substances, people, procedures and systems in line with adopted Service and School Service Level Agreements. This is to ensure the University complies with its statutory Safety, Health & Environmental duties, sector best practice and the effectiveness of the implementation of the University‟s Safety, Health & Environment Policy and its associated organisation and procedural arrangements. Additionally, audits of the University‟s management arrangements for Safety, Health & Environment are undertaken by external auditors. Feedback on audits and inspections will be distributed to the relevant Directors/Deans/Managers as required and University Safety, Health & Environment Committee as necessary. The SHE Section provide quarterly and annual Safety, Health & Environmental review reports to the Vice-Chancellor and University Board, which help to inform the University‟s Safety, Health & Environmental Strategy 2012-2017. The University‟s Safety, Health & Environment Policy will be reviewed every 12 months by the SHE Section Manager in consultation with the University‟s SHE Committee, or as required by changes in legislation, the results of proactive monitoring, accident investigations or changes to the University‟s structure or operations. 3.0 SPECIALIST ROLES 3.01 Safety, Health & Environment (SHE) Section / Manager The SHE Section plays a vital role within the University providing competent and professional advice on a comprehensive range of health, safety and environmental issues, to help ensure safety, health & environmental compliance while achieving continuous improvements in the safety and environmental culture of the University. The Section‟s functions include: providing competent and professional health, safety and environmental advice to the University Vice-Chancellor and University Board; monitoring the development of UK and European legislative standards and interpreting them as procedures, policies and guidance for managers; to support where required the University in completing its plans in support of the Corporate Plan 2011 to 2017 and implementation of robust corporate management processes to manage the implementation of the strategy with particular regard to risk management; assist the University in becoming a leading healthy, safe and sustainable mainstream institution with a „zero tolerance‟ attitude towards work related injuries and ill health; managing fire safety and compliance with the Regulatory Reform (Fire Safety) Order 2005 on behalf of UCLan ensuring that competent advice is available and that fire risk assessments are in place and kept under review for University premises. providing advice, information, instruction and training on Safety, Health & Environmental matters to managers, employees, students and others (contactors, visitors, members of the public etc.) whether in the UK or overseas; 7
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