Special Benefits Letter Instructions The special benefits ... - Union Plus

Special Benefits Letter Instructions
The special benefits letter below should be used as the agreement between the business supplying a
discount to your members and the union. In many cases, this “benefits letter” can be used as the only
agreement on the benefit that the union has negotiated with the business. However, you should attempt
to also use the “Special Discount Agreement,” as part of the contract with the business, as the agreement
spells out in more detail the responsibilities of the business.
It’s easy to use this template:
1. You can either type in changes to the Word template or print out the PDF blank template and
write in the appropriate information.
2. Insert the name of the business, noted as vendor, and the name of the union.
3. Include a detailed description of the benefit or discount – and any restrictions – in the allotted
space. You will want to note exactly what the discount is that you negotiated with the vendor (for
example - 15% off of all purchases, a free large drink with the purchase of a sandwich, buy one
get one free, etc.).
4. Include the date when the agreement will end.
5. Include the name, address and phone number of the business supply the discount or benefit.
6. Print the document out by selecting print. Print on union letterhead.
7. You can save the document by moving it into one of the folders on your computer. You cannot
save it onto the CD-ROM.
8. Have a representative of the business and a representative of the union sign and date the
document.
9. Have the governing body of the union review and approve the document.

SPECIAL BENEFITS LETTER
(Vendor) agrees to provide an established discount to be determined by
the participating business, extended to all members of
(Union) holding
a valid membership card. The discount(s) offered and any restrictions that may apply are as follows:
The Union agrees to promote the discount described above to its members. Either party can terminate
this Agreement, at any time after giving the other party a 30-day notice. The undersigned understands
that this Agreement will remain in effect until
(end date) unless such written
notice of termination is given by either party.
Name of Business
Address of Business
City, State and Zip Code
Area Code and Telephone Number
Authorized Signature
(Union)
Authorized Union Representative Signature
Date