May 22, 2012 - Six Nations Of The Grand River

GENERAL FINANCE MINUTES
MAY 22, 2012
6:00 PM
______________________________
The 53 rd General Council meeting of the 55th Elected Council of the Six Nations of the Grand
River Territory was held on the above noted date held in the Council Chambers of the
Administration Building, Ohsweken, Ontario, with Councillor Helen Miller presiding.
THOSE PRESENT:
Melba Thomas B. Darryl Hill R. Helen Miller
Ross Johnson Roger Jonathan David Hill
Robert Johnson Lewis Staats Carl Hill
Wray Maracle
THOSE ABSENT:
Chief William Montour- Council Business
Ava Hill – Council Business
Mark Hill
IN ATTENDANCE:
Dayle Bomberry, Senior Administrative Officer
Gary Phillips, Director of Finance
Karen Best, Communications Officer
MEDIA:
Teka News- Stephanie Dearing
Turtle Island News- Donna Duric
RECORDER:
Rebecca McComber, Administrative Assistant to the Director of Finance
Meeting Called to Order at 6:00 p.m.
GC#375/05/22/2012
Moved by Melba Thomas and seconded by Roger Jonathan that Six Nations Elected Council
nominate Councillor Helen Miler to chair tonight meeting in the absence of Chief William
Montour.
ALL IN FAVOUR
CARRIED
(1) CHANGES/ADDITIONS AND ADOPTION OF AGENDA
1 ADDITION
Wray Maracle – Security at fireworks
GC#376/05/22/2012
Moved by Carl Hill and seconded by Darryl Hill that Six Nations Elected Council accept
tonight’s General Finance Agenda with two additions.
ALL IN FAVOUR
CARRIED

GENERAL FINANCE MINUTES
MAY 22, 2012
PAGE 2
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(2) DECLARATION OF CONFLICTS OF INTEREST
No conflicts were declared
(3) DELEGATIONS
Community Development Trust Fund - Board of Trustees (Tom Darnay, Tammy Martin, Jill Hill
and Barb Harris and Rosemary Smith) were in attendance to present their annual audit and
discuss outstanding issues. The following items were noted and/or discussed:
No concerns were noted by the auditors
Revenue = $643,083 and expenditures = $940,652
Page 14 itemizes projects from last year = $755,629
Note 3 outlines specific details of investments (bonds, equities and international stocks)
New this year: format will now show fair market value of investments
Council questioned why Trust not giving out more funds to the community
Agreement states that the Trust Fund must hold on to a $10M cushion of interest from
investments. This can be changed after January 2014.
o The trustee want to consider all projects that are submitted and ensure there is
enough funding for any possible large projects
o Once investment amounts are realized more funding will be made available to the
community
Council suggested that trustees change process and consider “for profit”
Suggestion was made to add more deadlines than just June 30 th
Trust Fund will not be funding Council projects for this cycle only. They are hoping to
fund other projects that would normally score lower than Council projects as these
projects usually get scored high
If the Trust Fund were to receive additional funding they would provide more to the
community and possibly have more than 1 deadline.
GC#377/05/22/2012
Moved by Darryl Hill and seconded by Carl Hill that Six Nations Elected Council accept the
2010/11 Audited Financial Statements for Six Nations Community Development Trust as
information.
ALL IN FAVOUR
CARRIED
A document containing the parked questions and answers from a previous meeting between
Council and CDTF held on January 21, 2012 was distributed for review. The following items
were noted and/or discussed:
Councillors should not be trustees only observers
Appeal process should not include any trustees as this is a conflict, should be a third party
GC#378/05/22/2012
Moved by Wray Maracle and seconded by Carl Hill that Six Nations Elected Council accept as
information, the Community Development Trust document titled “Responses to Parked
Questions from Council Meeting January 21, 2012”.
ALL IN FAVOUR
CARRIED

GENERAL FINANCE MINUTES
MAY 22, 2012
PAGE 3
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(4) ADOPTION OF THE GENERAL COUNCIL MINUTES OF MAY 15, 2012
Business Arising from Minutes:
June 13 Justice Meeting – Helen Miller, Lewis Staats, Ross Johnson, David Hill will be
attending
GC#379/05/22/2012
Moved by David Hill and seconded by Lewis Staats that Six Nations Elected Council adopt the
General Council Minutes of May 15, 2012 as read.
ALL IN FAVOUR
CARRIED
RECOMMENDATION FROM COMMITTEE OF THE WHOLE ON MAY 14, 2012
(5) Recommendation 1:
GC#380/05/22/2012
Moved by Robert Johnson and seconded by Lewis Staats that Six Nations Elected Council accept
the recommendation from Committee of the Whole recommend that $50,000 be taken from the
Ontario First Nations Limited Partnership (OFNLP) 2008 funds, to sponsor the Founder’s Cup
2012 National Tournament.
WRAY MARACLE CONFLICT
DARRYL HILL CONFLICT
CARRIED
GC#381/05/22/2012
Moved by Robert Johnson and seconded by Lewis Staats that Six Nations Elected Council
approve to WAIVE SECOND READING on Resolution GC#380/05/22/2012.
WRAY MARACLE CONFLICT
DARRYL HILL CONFLICT
CARRIED
(6) Recommendation 2:
GC#382/05/22/2012
Moved by Darryl Hill and seconded by David Hill that Six Nations Elected Council accept the
recommendation from Committee of the Whole that the Half Load Season Policy will come into
effect June 1, 2012.
ALL IN FAVOUR
CARRIED
GC#383/05/22/2012
Moved by David Hill and seconded by Darryl Hill that Six Nations Elected Council approve to
WAIVE SECOND READING for Resolution GC#382/05/22/2012.
ALL IN FAVOUR
CARRIED
(7) Recommendation 3:
GC#384/05/22/2012
Moved by Robert Johnson and seconded by Ross Johnson that Six Nations Elected Council
approve that a Justice Ad Hoc Committee be set up consisting of Councillors David Hill, Mark
Hill, Ross Johnson, Robert Johnson, Helen Miller, and Ava Hill.
ALL IN FAVOUR
CARRIED
(8) Recommendation 4:
GC#385/05/22/2012
Moved by Robert Johnson and seconded by Darryl Hill that Six Nations Elected Council accept
the recommendation from Committee of the Whole that information be gathered as to having
security at the dump site.
ALL IN FAVOUR
CARRIED

GENERAL FINANCE MINUTES
MAY 22, 2012
PAGE 4
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RECOMMENDATIONS FROM CORPORATE AND EMERGENCY SERVICES ON MAY 16,
2012
(9) Recommendation 1:
GC#386/05/22/2012
Moved by Roger Jonathan and seconded by Melba Thomas that Six Nations Elected Council
approve to sign Council Resolution (SNCR) that states:
“Six Nations Elected Council authorize Aboriginal Affairs and Northern Development
Canada to disclose its 2010/11 Audited Consolidated Financial Statements to the General
Public and that the following requirements of AANDC Year-end Reporting Handbook will
NOT be mandatory for public disclosure:
o Section 6.5 (Auditor’s Management Letter)
ALL IN FAVOUR
CARRIED
(10) Recommendation 2:
GC#387/05/22/2012
Moved by Roger Jonathan and seconded by Robert Johnson that Six Nations Elected Council
approve and sign a Six Nations Council Resolution (SNCR) to add Crystal Burning, Mental
Health Supervisor, as a signing authority on behalf of Ruby Miller for all Iroquois Lodge Bank
Accounts.
ALL IN FAVOUR
CARRIED
GC#388/05/22/2012
Moved by Roger Jonathan and seconded by Lewis Staats that Six Nations Elected Council
approve to WAIVE SECOND READING on Resolution GC#387/05/22/2012.
ALL IN FAVOUR
CARRIED
(11) Recommendation 3:
GC#389/05/22/2012
Moved by Roger Jonathan and seconded by Melba Thomas that Six Nations Elected Council
accept the recommendation from Corporate and Emergency Services Committee to approve that
the Senior Administrative Officer signs the three (3) copies of Change Order No. 1 ($32,291.00)
as prepared by K.L. Martin and Associations for work to be done by Dawson Custom Build on
the Jay Silverheels building.
ALL IN FAVOUR
CARRIED
GC#390/05/22/2012
Moved by Roger Jonathan and seconded by Melba Thomas that Six Nations Elected Council
approve to WAIVE SECOND READING on Resolution GC#389/05/22/2012.
ALL IN FAVOUR
CARRIED
(12) Recommendation 4:
GC#391/05/22/2012
Moved by Roger Jonathan and seconded by Melba Thomas that the Corporate and Emergency
Services Committee recommends that the Six Nations Elected Council approves the Workplace
Violence Prevention Policy Statement and the Workplace Violence Prevention Policy effective
June 1, 2012 and that the Six Nations Elected Council directs Chief William Montour to sign the
Workplace Prevention Policy Statement.
ALL IN FAVOUR
CARRIED

GENERAL FINANCE MINUTES
MAY 22, 2012
PAGE 5
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NOTE: Copies of the Workplace Violence Policy will be distributed to Councillor mailboxes
prior to second reading which will take place on June 12, 2012.
(13) BUSINESS RECOGNITION
The following application was deferred to next General Council:
King Kong-Crete, Owned by Jason Joseph Asher Homer
GC#392/05/22/2012
Moved by Robert Johnson and seconded by Darryl Hill that Six Nations Elected Council
recognize D&N Enterprise Owned by Rodney A. Hill as a business operating on Six Nations of
the Grand River Territory.
ALL IN FAVOUR
CARRIED
(14) SCHEDULING
GC#393/05/22/2012
Moved by Carl Hill and seconded by Wray Maracle that Six Nations Elected Council delegate
Councillor Darryl Hill to attend the Source Protection Committee meeting on June 7, 2012 at
12:30 pm in Cambridge, Ontario.
ALL IN FAVOUR
CARRIED
GC#394/05/22/2012
Moved by David Hill and seconded by Carl Hill that Six Nations Elected Council delegate
Councillor Ava Hill to attend the Aboriginal Economic Development Leadership Summit on June
26-28, 2012 in Osoyoos, BC.
ALL IN FAVOUR
CARRIED
GC#395/05/22/2012
Moved by David Hill and seconded by Carl Hill that Six Nations Elected Council approve to
WAIVE SECOND READING on Resolution GC#394/05/22/2012.
ALL IN FAVOUR
CARRIED
(15) NEW BUSINESS
Councillor Wray Maracle received complaints from community members that there was no
security at the fireworks. Unsupervised youth were throwing fireworks under the bleachers and
down the midway.
SAO will check with Cheryl Henhawk, Director of Parks & Recreation
(16) ADJOURNMENT TO IN-CAMERA
GC#396/05/22/2012
Moved by Wray Maracle and seconded by Ross Johnson that Six Nations Elected Council
adjourn General Council Meeting to an In-Camera session at 7:55 p.m.
ALL IN FAVOUR
CARRIED
____________________________
CHIEF WILLIAM MONTOUR