October 2012 Ordinary Business Paper - Narrabri Shire Council ...

AGENDA 

1. OPENING PRAYER BY A MEMBER OF THE NARRABRI MINISTER’S 

FRATERNAL – Rev Tim Baxter, Narrabri Anglican Church. 

2 ATTENDANCE/ APOLOGIES ............................................................................................ 3 

3 DISCLOSURES OF INTEREST .......................................................................................... 5 

4 PUBLIC FORUM .................................................................................................................. 7 

5 MINUTES OF COUNCIL MEETINGS .............................................................................. 9 

5.1 Ordinary Council Meeting - Tuesday, 25 th September 2012………………………………10 

6 REPORTS OF COMMITTEES ......................................................................................... 21 

7 SECTION 355 COMMITTEES .......................................................................................... 28 

8 DELEGATES REPORTS ................................................................................................... 48 

8.1 RMS Regional Consultative Committee Meeting Dubbo 11 September 2012 ...................... 49 

8.2 Attendance At The PLNSW Conference 24-27 July 2012 .................................................... 51 

PRESENTATION - MR PHIL LAIRD RE HEALTH IMPACT ASSESSMENT 

9 GENERAL MANAGER’S REPORT OF ITEMS TO BE CONSIDERED IN THE 

CLOSED (PUBLIC EXCLUDED) MEETING ................................................................. 57 

10 MAYORAL REPORT ......................................................................................................... 60 

10.1 Speaking To Motions At Formal Council Meetings .............................................................. 61 

11 GENERAL MANAGER’S REPORT ................................................................................. 62 

11.1.1 Resolution Register ............................................................................................................. 63 

11.1.2 Allowing Councils to Advertise by Electronic Means ........................................................ 79 

11.1.3 2012 National Local Roads and Transport Congress .......................................................... 80 

11.1.4 Payment of Expenses and Provisions of Facilities to Councillors Policy ........................... 82 

11.1.5 2 nd National Indigenous Employment in Local Government Roundtable ......................... 100 

11.1.6 2012 Cobar Regional Mining & Exploration Conference ................................................. 102 

11.1.7 Pecuniary Interest Returns ................................................................................................. 110 

11.1.8 Joint Regional Planning Panel Report – Nominees ........................................................... 111 

11.1.9 KPMG Infrastructure and Service Model .......................................................................... 114 

11.1.10 Request For Donation For The Courier Money-Go-Round Promotion ............................ 116 

11.1.11 Inclusion on the Narrabri Shire Sporting Wall of Fame Policy ........................................ 118 

11.1.12 Development Application 110/2013 ................................................................................. 124 

11.1.13 Adoption of the Revised Onsite Sewage Management Policy (2012) .............................. 153 

11.1.14 Joint Regional Planning Panel Report – DA 138/2012 The MAC Services Group 

(Boggabri) ......................................................................................................................... 191 

11.2.1 Futures Use of Panton Cottage .......................................................................................... 239 

11.2.2 Government Information (Public Access) Act, 2009 Publication Guide .......................... 244 

11.2.3 Request For Donation For Boggabri Annual Awards Dinner ........................................... 264 

11.2.4 Investments Monthly Report – August 2012 ..................................................................... 266 

11.2.5 Investments Monthly Report – September 2012 ............................................................... 274 

11.2.6 Narrabri Heritage Committee excess funds ....................................................................... 282 

11.2.7 Australian Museum Science Festival request for Council assistance ................................ 285 

11.2.8 Election of Delegates to Council External Committees .................................................... 287

11.3.1 Swimming Pool Fees for Shire Swimming Clubs ............................................................. 289 

11.3.2 RYDA – Temporary Road Closure ................................................................................... 291 

11.3.3 Request to Use Non-Conforming Plinth – Druce Family.................................................. 296 

11.3.4 Namoi Councils Water Utilities Alliance .......................................................................... 300 

11.3.5 Draft Narrabri Lake Plan of Management ......................................................................... 301 

11.3.6 Contract No. 2012-13/10 – Provision of Professional Services for the Investigation, Design 

and Documentation for Narrabri Airport Airfield Upgrade .............................................. 306 

11.3.7 Application for “Repair” Grant Funding ........................................................................... 309 

11.3.8 Wee Waa Lagoon Boat Ramp Project ............................................................................... 316 

11.3.9 Floodplain Risk Management Grants Scheme 2012/13 .................................................... 318 

11.3.10 Alcohol Free Zone – Narrabri Airport ............................................................................... 329 

11.3.11 Vickery Park, Boggabri – Playground Replacement and Proposed Skate Park ................ 331 

12 NOTICES OF MOTION ................................................................................................... 342 

12.1 General Waste Bins ........................................................................................................ 343 

12.2 Public Hearing And Creation Of Executive Committee ................................................. 344 

13 CORRESPONDENCE ...................................................................................................... 346 

14 PRESENTATION OF PETITIONS ................................................................................. 348 

15 QUESTIONS WITHOUT NOTICE................................................................................. 350 

15.1 Questions Without Notice Register...................................................................................... 351 

16 MATTERS OF INTEREST .............................................................................................. 355 

16.1 2013 National General Assembly ........................................................................................ 356 

16.2 Human Resources Update .................................................................................................... 358 

16.3 Economic Development October Update ............................................................................ 360 

16.4 The Age-Friendly Community Local Government Grants Scheme (AFCLGGS)............... 365 

16.5 Minutes of Boggabri Business Promotions Meeting ........................................................... 367 

16.6 Narrabri Shire Council Consultative Committee Meeting Minutes ..................................... 370 

16.7 Narrabri Shire Council Consultative Committee Meeting Minutes ..................................... 373 

16.8 Construction of the Narrabri Aquatic Centre Meeting Minutes ........................................... 375 

16.9 Construction of the Narrabri Aquatic Centre Meeting Minutes ........................................... 385 

16.10 Narrabri Local Emergency Management Committee Meeting ............................................ 394 

16.11 Strategic Regional Land Use Policy .................................................................................... 404 

16.12 Government Gazette Extract – 14 th September 2012 ........................................................... 406 

16.13 Affordable Housing Strategy ............................................................................................... 407 

16.14 School Bus Route Safety Issues ........................................................................................... 409 

16.15 Mooloobar Street, Narrabri – Heavy Vehicle Parking Issues .............................................. 414 

16.16 February 2012 Flood Damage Funding ............................................................................... 417 

16.17 Roads Services Monthly Update .......................................................................................... 427 

16.18 2012/13 Road Services Works Program Report .................................................................. 431 

16.19 Letter from Roads Minister – Tulladunna Bridge Replacement .......................................... 434 

16.20 Australian Trucking Association ......................................................................................... 437 

16.21 Submission to the Green Paper – A New Planning System for NSW ................................. 442 

MEETING CLOSED

NARRABRI SHIRE COUNCIL 

2 

ATTENDANCE/ 

APOLOGIES 

ORDINARY MEETING OF COUNCIL HELD ON 

TUESDAY, 16 TH OCTOBER 2012 

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2 ATTENDANCE/APOLOGIES 

Apologies received to date – Cr Flower 



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3 

DISCLOSURES OF 

INTEREST 



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3 DISCLOSURES OF INTEREST 

Councillors and senior staff are reminded of their obligation to declare their interest in any matters 

listed before them. 

In considering your interest you are reminded to include pecuniary, non-pecuniary and conflicts of 

interest as well as any other interest you perceive or may be perceived of you. 

Councillors may declare a interest at the commencement of the meeting, or alternatively at any 

time during the meeting should any issue progress or arise that would warrant a declaration. 

Councillors must state their reasons in declaring any type of interest. 

COUNCILLOR ITEM NUMBER PECUNIARY/ 

NON- 

PECUNIARY 

REASON 



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4 

PUBLIC FORUM 



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4 PUBLIC FORUM 

Public Forum received to date - Nil 



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5 

MINUTES OF COUNCIL 

MEETINGS 


TUESDAY, 25 TH SEPTEMBER 2012 

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NARRABRI SHIRE COUNCIL SEPTEMBER 2012 ORDINARY MINUTES 

5 MINUTES OF COUNCIL MEETINGS 

5.1 MINUTES OF THE ORDINARY 

MEETING OF THE NARRABRI SHIRE 

COUNCIL HELD IN THE COUNCIL 

CHAMBERS 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY, 25 TH 

SEPTEMBER 2012. 

PRESENT: Her Worship the Mayor Cr RA Faber, (Chair), Cr TJ Scilley, Cr CM Bolton, Cr LA 

Finlay, Cr CC Redding, Cr JG Tough, Cr RC Lowder, Cr CM Collyer, Cr L Knox, Cr ME Booby, 

Cr GB O’Regan and Cr KI Flower. 

General Manager (Mr P White), Director Corporate Services (Mr P Wearne), Director Engineering 

Services (Mr L Oldfield) and Council’s PA to General Manager and Mayor (Mrs L Lantz) were 

also in attendance. 

PROCEEDINGS OF THE MEETING COMMENCED AT 9.58AM. 

OPENING PRAYER 

Members and officers were upstanding for the opening prayer by Mr Daniel Wood, Narrabri 

Presbyterian Church. 

THE MAYOR CONDUCTED AN OBITUARY FOR THE LATE MARGARET 

ILLINGWORTH. 

A ONE MINUTE SILENCE WAS HELD FOR THE LATE MARGARET ILLINGWORTH. 

1 APOLOGIES 

Nil 

2 DISCLOSURES OF INTEREST 

Nil 

REPORT OF THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE NARRABRI SHIRE COUNCIL 

CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON TUESDAY, 25 TH SEPTEMBER 2012 

GENERAL MANAGER 

MAYOR 

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3 PUBLIC FORUM 

Mrs Victoria Hamilton addressed the public forum with regard to Item 12.1, S734 of the Act and 

the impact of Coal Seam Gas upon Narrabri Shire. Urged Council to support Cr O’Regan’s Notice 

of Motion on behalf of the people of the Narrabri Shire. Coal seam gas has presented reservations 

upon the people and their health. Shouldn’t rely on mining companies to inform if mining is safe 

or not. The LEP is a document for all of us, for this motion to be defeated by semantics is against 

the will of the people of the Shire. Congratulated all Councillors on their election and thanked 

George Sevil for all of his work. 

Mr AJ Pickard addressed the public forum with regard to Item 11.1.4, delegates to external 

committees. Public view must be expressed at the committees by delegates. There is no policy on 

this currently. Councillors need a line to follow on these committees. Delegates reports make no 

mention on verbal reports, asked why verbal reports were allowed at the previous Council. Verbal 

reports not recorded in the minutes. Mayoral and Deputy Mayoral elections – candidates should 

have a good track record on a number of fronts including written reports to Council on their 

activities as stated within the Code of Meeting Practice. Congratulated all successful candidates. 

Mr P Laird addressed the public forum firstly congratulating all the Councillors on their election. 

Mr Laird addressed the public forum with regard to Item 12.1, health impact assessment and the 

actions Council could take to ensure positive health with regard to Coal Seam Gas. First scoping 

meeting was held Monday, 24 th September 2012 to have terms of reference completed before the 

end of 2012. No Councillor representatives were present or from CMA, Colleen Fuller was also 

unable to attend. Maules Creek CCC made recommendations to the committee however they were 

ignored. Have been advised there is no money available to conduct a health impact 

assessment.S734 Committee as proposed by Cr O’Regan is an opportunity for health impacts to be 

addressed. Urged the Council to consider Cr O’Regan’s motion. 

4 PRESENTATIONS 

Nil 

5 MINUTES OF COUNCIL MEETINGS 

CONFIRMATION OF MINUTES OF THE ORDINARY MEETING OF NARRABRI 

SHIRE COUNCIL HELD ON TUESDAY, 21 ST AUGUST 2012. 

635/2012 RESOLVED on the motion moved by Councillor Lowder/Knox that the Minutes of the 

Ordinary Meeting of the Narrabri Shire Council held on Tuesday, 21 st August 2012, comprising 

Minute No’s 598/2012 to 634/2012 as circularised, be confirmed and signed as a correct record by 

the Mayor and General Manager with corrections as discussed. 

6 REPORTS OF COMMITTEES 

Reports of Committees received to date – Nil. 




MAYOR 

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7 SECTION 355 COMMITTEES 

Section 355 Committees received to date – Nil. 

8 DELEGATES REPORTS 

Delegates reports received to date – Nil. 

9 GENERAL MANAGER’S REPORT OF ITEMS TO BE CONSIDERED IN THE 

CLOSED (PUBLIC EXCLUDED) MEETING 

Items to be considered in Closed (Public Excluded) Meeting received to date – Nil. 

10 MAYORAL MINUTE 

10A.1 CAMPERVAN AND MOTORHOME FORUM 19 OCTOBER, 2012 (RAF:AW) 

636/2012 RESOLVED on the motion moved by Councillor Faber/Redding that the Council 

approve Councillor Knox to attend the Campervan and Motorhome Forum in Boonah on 19 

October, 2012. 

THE MAYOR LEFT THE CHAIR. 

THE GENERAL MANAGER TOOK THE CHAIR AND DECLARED THE POSITION OF 

MAYOR VACANT AND ADVISED COUNCIL THAT THE DIRECTOR CORPORATE 

SERVICES, MR PAUL WEARNE WILL BE THE RETURNING OFFICER FOR THE 

ELECTIONS OF MAYOR AND DEPUTY MAYOR. 

THE RETURNING OFFICER TOOK THE CHAIR. 

11 GENERAL MANAGER’S REPORT 

11.1.1 GENERAL MANAGER’S REPORT 

Subject: 

Method for the Election of Mayor and Deputy Mayor 

637/2012 RESOLVED on the motion moved by Councillor Redding/O’Regan that Council 

determine that the election of Mayor and Deputy Mayor be by: 

 

“open voting”- meaning by a show of hands 




MAYOR 

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Subject: 

Election of Mayor 

THE RETURNING OFFICER DECLARED THAT DULY COMPLETED NOMINATION 

FORMS FOR THE POSITION OF MAYOR HAD BEEN RECEIVED FROM 

COUNCILLOR BOLTON AND COUNCILLOR FABER. 

FOLLOWING VOTING BY A SHOW OF HANDS THE RETURNING OFFICER 

RECORDED THE VOTES AS: 

CR BOLTON 9 VOTES 

CR FABER 3 VOTES 

THE RETURNING OFFICER DECLARED CR BOLTON ELECTED AS MAYOR OF 

NARRABRI SHIRE COUNCIL FOR THE ENSUING TWELVE MONTHS. 

11.1.3 COUNCIL REPORT 

Subject: 

Election of Deputy Mayor 

THE RETURNING OFFICER DECLARED THAT DULY COMPLETED NOMINATION 

FORMS FOR THE POSITION OF DEPUTY MAYOR HAD BEEN RECEIVED FROM 

COUNCILLOR O’REGAN AND COUNCILLOR REDDING. 

FOLLOWING VOTING BY A SHOW OF HANDS THE RETURNING OFFICER 

RECORDED THE VOTES AS 

CR O’REGAN 9 VOTES 

CR REDDING 3 VOTES 

THE RETURNING OFFICER DECLARED CR O’REGAN ELECTED AS DEPUTY 

MAYOR OF NARRABRI SHIRE COUNCIL FOR THE ENSUING TWELVE MONTHS. 

THE RETURNING OFFICER CALLED ON MAYOR, CR CONRAD BOLTON TO TAKE 

THE CHAIR. 

MAYOR BOLTON TOOK THE CHAIR AND ADDRESSED THE COUNCIL. 


Subject: 

Delegations of Authority – Mayor and Deputy Mayor 

638/2012 RESOLVED on the motion moved by Councillor Faber/Redding that the delegations of 

authority for Mayor Bolton as listed in this policy statement be adopted, and FURTHER that the 

delegations of authority for Deputy Mayor O’Regan as listed in this policy statement be adopted. 




MAYOR 

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Subject: 

Committees of Council 

639/2012 RESOLVED on the motion moved by Councillor Faber/Lowder that Council retain the 

four general committees and determine the delegations of authority assigned to them and the 

position of Chairperson and further that Council elect from its members its representative to the 

Local Traffic Facilities Committee. 

MOTION 

Motion moved by Councillor Lowder/Faber that the Council remain as a Committee of the Whole. 

ON BEING PUT TO THE MEETING THE MOTION WAS DECLARED CARRIED. 

640/2012 RESOLVED on the motion moved by Councillor Lowder/Faber that the Council remain 

as a Committee of the Whole. 

MOTION 

Motion moved by Councillor Faber/Redding that the Committee of the Whole be empowered to 

make resolutions at Committee Meetings and the guidelines for those decisions to be determined at 

the next Finance and Governance Committee Meeting. 


641/2012 RESOLVED on the motion moved by Councillor Faber/Redding that the Committee of 

the Whole be empowered to make resolutions at Committee Meetings and the guidelines for those 

decisions to be determined at the next Finance and Governance Committee Meeting. 

642/2012 RESOLVED on the motion moved by Councillor Faber/Lowder that the following 

Councillors be elected as Chairs to the Committees: 

NOMINATIONS WERE RECEIVED FOR CR FLOWER AND CR TOUGH FOR CHAIR 

OF THE FINANCE AND GOVERNANCE COMMITTEE. 

ON A SHOW OF HANDS COUNCILLOR FLOWER WAS DECLARED CHAIR WITH 

VOTES RECORDED AS 7 TO 5. 

Finance & Governance Committee: 

Cr Flower 

A NOMINATION WAS RECEIVED FROM CR REDDING FOR CHAIR OF THE 

PLANNING AND DEVELOPMENT COMMITTEE. CR REDDING WAS DECLARED 

ELECTED UNOPPOSED. 

Planning & Development Committee: 

Cr Redding 

NOMINATIONS WERE RECEIVED FOR CR KNOX AND CR BOOBY FOR CHAIR OF 

THE PUBLIC INFRASTRUCTURE AND COMMUNITY FACILITIES COMMITTEE. 

ON A SHOW OF HANDS COUNCILLOR BOOBY WAS DECLARED CHAIR WITH 

VOTES RECORDED AS 9 TO 3. 

Public Infrastructure & Community Facilities: 

Cr Booby 




MAYOR 

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A NOMINATION WAS RECEIVED FROM CR LOWDER FOR CHAIR OF THE ROADS 

AND FLEET COMMITTEE. CR LOWDER WAS DECLARED ELECTED UNOPPOSED. 

Roads & Fleet Committee: 

Cr Lowder 

A NOMINATION WAS RECEIVED FROM CR LOWDER FOR CHAIR OF THE LOCAL 

TRAFFIC FACILITIES COMMITTEE. CR LOWDER WAS DECLARED ELECTED 

UNOPPOSED. 

Local Traffic Facilities Committee: 

Cr Lowder 


Subject: 

Council Meeting Dates 

643/2012 RESOLVED on the motion moved by Councillor Redding/Booby that the Ordinary 

Meetings of Council be held on the third (3 rd ) Tuesday of each month excluding January 

commencing at 9.00am and FURTHER that the November 2012 Ordinary Meeting of Council be 

held in Wee Waa. 

MOTION 

Motion moved by Councillor O’Regan/Redding that the Committee Meetings be held on the first 

Tuesday of each month excluding January commencing at 9.00am. 


644/2012 RESOLVED by Cr O’Regan/Redding that the Committee Meetings be held on the first 

Tuesday of each month excluding January commencing at 9.00am. 


Subject: 

2012 Public Consultation Meetings 

MOTION 

Motion moved by Councillor Redding/Collyer that Council adopt the 2012/13 Public Consultation 

meetings as follows: 

 

 

 

 

 

 

Tuesday 23 October 2012 - Bellata 

Tuesday, 27 November 2012 - Boggabri 

Tuesday, 26 February 2013 - Narrabri 

Tuesday, 26 March 2013 - Gwabegar 

Tuesday, 23 April 2013 - Pilliga 

Tuesday, 28 May 2013 - Wee Waa 

AMENDMENT 

Amendment moved by Councillor Faber/Redding that Council adopt the 2012/13 Public 

Consultation meetings as follows: 

 

 

 







MAYOR 

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With the November Ordinary Council Meeting held in conjunction with the Wee Waa Public 

Consultation Meeting to be held Tuesday, 20 th November 2012 commencing late afternoon. 

ON BEING PUT TO THE MEETING THE AMENDMENT WAS DECLARED CARRIED 

AND THUS BECAME THE MOTION. 


645/2012 RESOLVED on the motion by Councillor Faber/Redding that Council adopt the 

2012/13 Public Consultation meetings as follows: 

 

 

 

 

 






With the November Ordinary Council Meeting held in conjunction with the Wee Waa Public 

Consultation Meeting to be held Tuesday, 20 th November 2012 commencing late afternoon. 


Subject: 

Election of Delegates to Council external Committees 

646/2012 RESOLVED on the motion moved by Councillor Redding/O’Regan that the Council 

nominate delegates to sit on external Committees and organisations as listed and provide Delegates 

Reports and minutes as per the Code of Meeting Practice Policy: 

Name of 

Committee/Organisation 

Central Northern Libraries 

Committee 

Namoi Water 

Northern Inland Weeds Advisory 

Committee (NIWAC) 

Australian Airport Owners 

Association 

Narrabri Shire Band Committee 

Narrabri Bush Fire Management 

Committee 

Details 

When & Where meets 

etc. 

No of times per year 

General meetings held 

throughout the year, 

agendas are sent in 

Agenda and Minutes are 

sent in 

Held quarterly and 

agenda sent in 

Email is sent to Council 

when meetings are on 

Every second month, 

Saturday afternoons 

after rehearsal 

Two a year, one before 

bush fire season and one 

after bush fire season 

2012/2013 

Delegate (Alternate Delegate) 

Delegate: Cr Redding 

Alternate: Cr Booby 

Delegate: Cr Flower 

Alternate: Cr O’Regan 

Delegate: Cr O’Regan 

Alternate: Cr Tough 

Delegate: Cr Flower 


Delegates: Cr Scilley 

Cr Tough 

NSW Saleyards Operators Quarterly meetings on Delegate: Cr O’Regan 




MAYOR 

Page 16 of 449


Association Fridays. Cr Redding 

Arts North West 

Holds an Annual Delegate: Cr Knox 

General Meeting, 

Agenda sent in. 

North West Weight of Loads 

Committee 

Quarterly Meetings, 

agenda and minutes sent 

Delegate: Cr Faber 

Association of Mining Related 

Councils 

Narrabri Shire Interagency Group 

in. 

Meetings held every 

3months, held in the 

second week of month 

Held every second 

month, second Thursday 

of each month at 

10.30am at Community 

College 

Delegates: Cr Faber 

Cr Collyer 

Alternates: Cr O’Regan 

Cr Flower 

Delegates: Cr Collyer 

Cr Finlay 

Urban Area Floodway Committee Last met 27 April 2012 Delegates: Cr O’Regan 

Cr Redding 

Newell Highway Taskforce 

Delegates: Cr Faber 

Mayor Bolton 

Narrabri CBD Improvement 

Consultative Committee 

No standard meeting but 

when one is required, 

Delegates: Cr Tough 

Cr Redding 

Crime Prevention Committee 

including CCTV Committee 

Narrabri Hospital Advisory 

Committee 

Wee Waa Hospital Advisory 

Committee 

Council is advised 

When required Council 

will be advised 

Held every month, 

second month at 2pm, 

Narrabri Hospital 


month, first Thursday of 

the month at 1pm, Wee 

Waa Hospital 

Agenda and minutes 

emailed in. 

Alternate: Cr O’Regan 

Delegates: Cr Tough 

Cr Scilley 

Cr Faber 


Alternate: Cr Booby 

Delegates: Cr Booby 

Cr Lowder 

Namoi Councils 

Delegate: Mayor Bolton 

Alternate: Deputy Mayor 

Namoi Councils Water Working 


Group 

Namoi Councils Water Utilities 

Delegate: 

Binding Alliance 

Australian Rural Road Group Inc Meets quarterly Delegate: Mayor Bolton 

Alternate: Deputy Mayor 

General Manager’s Performance 

Delegates: Mayor 

Review Committee 

Chairs of four 

Namoi-Peel Customer Service 

Committee 

Boggabri Coal Community 

Consultation Committee 

Held every 3 months, 

every second 

Wednesday of the 

month at 9am 

Every 3 months, onsite, 

will send agenda and 

general Committees 

Delegate: Cr O’Regan 

Delegates: Cr Redding 

Cr Collyer 




MAYOR 

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Lillian Hulbert Memorial Prize 

Committee 

Tarrawonga Coal Mine 

Community Consultative 

Committee 

Narrabri Coal Mine Consultative 

Committee 

Santos Community Consultative 

Committee 

The Crossing Theatre Steering 

Committee 

Narrabri West Lake Advisory 

Committee 

Economic Development 

Committee 

Mungindi to Coonabarabran Road 

Upgrade Committee 

Floodplain Management 

Committee 

Namoi Local Government Group 

RMS Regional Consultative 

Committee 

Narrabri West Lake Development 

Committee 

minutes in 

Held when the Prize is 

open. 

Every 3 months, onsite, 

will send agenda and 

minutes in. 

Every 3 months, first 

Tuesday of the month, 

4pm onsite. 

Every month, held at 

Council Committee 

Room 


month, third Tuesday of 

the month, 5pm in 

Council Committee 

Room 

As required 

Every four months, 

email invitation sent to 

Council. 

Once per year 

Cr Finlay 

Alternate: Cr Tough 

Delegate: Mayor 

Delegate: Cr Collyer 

Alternates: Cr Finlay 

Cr Redding 


Alternates: Cr Knox 

Cr Flower 

Delegates: Cr O’Regan 

Alternate: Cr Redding 

Cr Tough 


Cr Flower 

Cr Knox 


Cr Tough 

Alternate: Cr Scilley 

As per resolution (652/2012) 

Delegates: Cr Scilley 

Cr Tough 

Delegates: Mayor Bolton 

Cr Lowder 


Delegates: DES 

PDM 

Cr O’Regan 

Cr Flower 

Delegates: Mayor Bolton 


Cr Tough 

Alternate: Cr Scilley 

647/2012 RESOLVED on the motion moved by Councillor Faber/Lowder that standing orders be 

suspended at 11.35am. 

648/2012 RESOLVED on the motion moved by Councillor Faber/Redding that standing orders 

resume at 11.59am. 


Subject: 

Councillor Training 

649/2012 RESOLVED on the motion moved by Councillor Lowder/Redding that all Councillors 

attend the one day Induction Workshop on Wednesday, 26 th September 2012 conducted by the 

Local Government Learning Solutions facilitator; and further, that Council Shire Councillors attend 




MAYOR 

Page 18 of 449


the DLG’s Councillor Workshops in Moree on Friday, 12 th 

Wednesday, 24 th October 2012. 

October 2012 or Tamworth on 

MOTION 

Motion moved by Councillor Faber/Flower that the General Manager determine whether the DLG 

is happy for in house training to act as Councillor Workshop. 


650/2012 RESOLVED on the motion moved by Councillor Faber/Flower that the General 

Manager determine whether the DLG is happy for in house training to act as Councillor Workshop. 

11.2.1. DIRECTOR CORPORATE SERVICES REPORT 

Subject: Statutory Financial Reports Financial Year Ended 30 June 2012 

651/2012 RESOLVED on the motion moved by Councillor Redding/Faber that pursuant to section 

413(2)(c) of the Local Government Act 1993, Council adopt the General Purpose Financial Reports 

and Special Purpose Financial Reports covering the financial year ended 30 June 2012 as presented 

and they be duly signed and submitted for external audit. 

12 NOTICES OF MOTION 

12.1 NOTICES OF MOTION – COAL SEAM GAS AND OPEN CAST COAL MINING 

PUBLIC MEETING (BOR:EL) 

MOTION 

Motion moved by Councillor O’Regan/ that the Council call on Section 734 of the LG Act to call 

on a panel of experts in the field of health, to report to the Narrabri Shire Council on questions 

from members of the public who have concerns about health issues of the coal seam gas industry 

and open cast coal mining to a public meeting in the Crossing Theatre at a date to be arranged as 

soon as possible by set by a steering committee of Council. 

THE MOTION WAS WITH WITHDRAWN UNTIL A FUTURE COUNCIL MEETING 

WHEN MORE DETAILS ARE OBTAINED TO ENABLE THE COUNCIL TO ACT 

LAWFULLY ON THE MATTER. 

13 CORRESPONDENCE REPORT 

Correspondence received to date – Nil. 

14 PRESENTATION OF PETITIONS REPORT 

Petitions received to date – Nil. 




MAYOR 

Page 19 of 449


15 QUESTIONS WITHOUT NOTICE 

Questions without Notice received to date – Nil. 

MOTION 

Motion moved by Councillor Faber/Tough that the Council resubmit the consideration of the 

Narrabri West Lake Advisory Committee as a committee of Council in accordance with Section 

355. 


652/2012 RESOLVED on the motion moved by Cr Faber/Tough that the Council resubmit the 

consideration of the Narrabri West Lake Advisory Committee as a committee of Council in 

accordance with Section 355. 

16 MATTERS OF INTEREST 

Matters of Interest received to date – Nil. 

THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 1.00PM. 

Cr CM Bolton 

CHAIR 




MAYOR 

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6 

REPORTS OF 

COMMITTEES 



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NARRABRI SHIRE COUNCIL OCTOBER 2012 REPORTS OF COMMITTEES 

6 REPORTS OF COMMITTEES 

6.1 REPORT OF THE NARRABRI LOCAL TRAFFIC 

FACILITIES COMMITTEE MEETING HELD 

ELECTRONICALLY FOR THE MONTH OF 

OCTOBER 2012. 

See Attachment 6.1.a to view the Business Paper and Minutes of the Local Traffic Facilities 

Committee Meeting. 

RECOMMENDATIONS 

RECOMMENDATION: That Council receives and notes the minutes of the Local Traffic 

Facilities Committee meeting held electronically for the month of October 2012. 

REPORT OF THE LOCAL TRAFFIC FACILITIES COMMITTEE MEETING OF COUNCIL THAT WAS HELD IN THE 

NARRABRI SHIRE COMMITTEE ROOM, 46-48 MAITLAND STREET, NARRABRI, ON 

WEDNESDAY, 26 TH SEPTEMBER 2012 


MAYOR 

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Attachment 6.1.a 

- 1 - 

NARRABRI SHIRE COUNCIL OCTOBER 2012 LOCAL TRAFFIC FACILITIES COMMITTE 

MINUTES OF THE NARRABRI LOCAL TRAFFIC 

FACILITIES COMMITTEE MEETING HELD 

ELECTRONICALLY FOR THE MONTH OF OCTOBER 2012. 

Opening of the Meeting: 

Email sent Wednesday, 26 September 2012 at 4.55pm 

Present: Cr Ron Lowder (Chairman) (RL) 

Cr Conrad Bolton (Rep. Member for Barwon, Mr. Kevin Humphries MP) (CB) 

Mr Lewis Oldfield (Director of Engineering Services – NSC) 

(LO) 

Mr. David Vant (Roads and Maritime Services) 

(DV) 

Mr Anthony Smetanin (Design Services Manager – NSC) 

(AS) 

Mr Luke Tanner (Road Services Manager – NSC) 

(LT) 

Mr Robert Skillicorn (Local Police Representative) 

(RS) 

Apology: Mr. Mark Lyon (Local Police Representative) (ML) 

1. Confirmation of Minutes from the August Meeting 

Unanimous 

Carried. 

2. Recommendations from the Narrabri Local Traffic Facilities Committee August 2012 

Meeting 

Nil 

3. Review Actions from the Previous Meetings 

3a) Truck Rest Area required between Wee Waa and Narrabri AND between Wee Waa and 

Burren Junction (item raised by Luke Tanner) 

AS informed the committee has placed traffic counters out. The data that was collected 

indicate that 1030 vehicles travelled over the road, 21.7% being heavy vehicles. 

DV mentioned that the funding for the rest areas need to be approved from people higher in 

the RTA. 

ACTION (LO and AS) 2/8/11: Dot points to be prepared and brought back to Committee to 

review and consider. Traffic counters to be placed on Boolcarrol Road to support 

recommendation for a rest area west of Wee Waa. 

UPDATE (LO) 6/9/2011: LO informed Committee that AS has advised that traffic counters 

were installed two weeks ago so therefore a report of the date will be made available for the 

next Committee Meeting. 

UPDATE (AS) 4/10/2011: AS confirmed that counters has been installed near the bridge but 

at this stage no substantial results to date. AS suggested that counters remain there until after 

the harvest season to get accurate results. 

MINUTES OF THE LOCAL TRAFFIC FACILITIES COMMITTEE MEETING OF COUNCIL THAT WAS HELD 



Reports of Committees 

Narrabri Local Traffic Facilities Committee Meeting 

Page 23 of 449 

MAYOR 

October 2012 Ordinary Business Paper


- 2 - 


ACTION (AS) 4/10/2011: AS to prepare an initial letter to the RTA indicating traffic 

counters are in place and a further report will be provided after the harvest season confirming 

the Committee’s argument for a Truck Rest Area to be allocated. 

UPDATE (AS) 2/11/2011: AS confirmed that a letter has been sent to the RTA and traffic 

counters have been in place for approximately one (1) month. The counters have recorded an 

ADT reading of 1100 vehicles per day with 20.5% of those vehicles being heavy vehicles. 

Committee agreed for this agenda item to remain with AS to report further every month with 

traffic counter results and a decision to be made following the completion of harvest. 

UPDATE (AS) 29/11/2011: AS informed Committee that he didn’t have the opportunity to 

check traffic counters due to weather conditions so therefore he will bring current results to 

the next Traffic Committee Meeting. 

UPDATE (AS) 6/3/2012: The data that was collected indicate that 1030 vehicles travelled 

over the road, 21.7% being heavy vehicles. 

UPDATE (AS) 3/4/2012: AS informed Committee that traffic counter was checked last week 

however, it was found that the counter had been destroyed due to flooding. AS informed 

Committee that a new counter has been installed and will remain there throughout the cotton 

harvest. AS to report back to Committee with further traffic counts at future meetings. 

UPDATE (AS) 1/5/2012: AS confirmed with Committee that traffic counters are still in place 

and will remain until end of the cotton harvest at which time he will report back to Committee 

with traffic counts. 

DV enquired if an exact location for the truck rest area had been decided upon. RL informed 

DV half way between Burren Junction and Wee Waa (Turkey’s nest) which is between the 

properties Kelvin Grove and Bonnie Hills (westbound side). 

ACTION (AS) 1/5/2012: AS to provide map for next Committee meeting so an exact location 

can be identified. 

UPDATE (AS) 12/06/2012: AS provided Committee Members with a map (two pages) with 

the second page zooming in on the “Turkey’s Nest” area being the proposed site for the rest 

area. AS informed Committee Members that is located approximately 26km west of Wee Waa 

on the Kamilaroi Highway which is the location of a very wide road reserve. ML enquired 

why west of Wee Waa and not between Wee Waa and Narrabri? RL informed that due to 

current conditions that would be the best location at the moment. CB enquired why in such an 

isolated area? i.e. no food outlets etc. RL informed that ultimately the truck drivers are only 

just looking for a rest area (self-sufficient drivers) with facilities not needed. 

AS informed Committee Members that the traffic counters have been in place for 

approximately three (3) weeks with one located near town and the other near the proposed 

site. ACTION (AS) 12/06/2012: Committee agreed wait for traffic counter figures which will 

be supplied by AS at next meeting. 

4.02pm LO returned to meeting 

UPDATE (AS) 03/07/2012: AS informed Committee Members the traffic count data as 

follows:- 







MAYOR 



- 3 - 


near the bridge ADT = 1030 with 22% heavy vehicles 

at “Turkey’s Nest” ADT = 450 with 21% heavy vehicles 

Doreen Lane ADT = 95 with 20% heavy vehicles 

Middle Route Road ADT = 70 with 22% heavy 

AS suggested the next step would be to nominate a suitable area and AS’s suggestion was 

somewhere between Doreen and Cotton Lane. AS also made the suggestion that the agenda 

item be closed with a report to be prepared by himself for Council noting a few options then 

once Council approved refer the matter to the RMS. 

DV suggested that the agenda item could be raised at RMS meeting to be held at Council 

tomorrow. DV requested crash history? AS informed he has previously reviewed the history 

which indicated very low statistics. 

ACTION (LO) 03/07/2012: LO to discuss agenda item at RMS meeting on 4 July 2012 and 

to report back to next Committee meeting with a result of the discussions from the meeting. 

UPDATE (LO) 07/08/2012: LO informed Committee that the RMS meeting on 4 July 2012 

was just a general discussion meeting. AS informed from memory it was decided that the rest 

area is not needed in that location. 

ACTION (DV) 07/08/2012: DV to investigate and pursue the matter further and report back 

to next Committee meeting. 

UPDATE (DV) 3/10/2012: Nothing to update at this stage. 

3b) Grantham and Wee Waa Streets, Boggabri 

RL invited NL to make a presentation to the Committee with her concerns. NL enquired 

whether this will go to the big meeting next door? LO informed NL of the new process in 

regards to traffic issues that is, they go to Council first then come back to the Committee for 

advice/recommendation. 

NL informed Committee that an email was sent direct to the RMS with her concerns. DV 

confirmed receipt of that email and he had received direction that the matter was to go before 

this Committee. 

NL informed Committee that her concerns relates to the Grantham and Wee Waa Streets, 

Boggabri intersection. NL informed that she has seen a number of near misses on that 

intersection with the last near miss involving the school bus. NL believes that a give way sign 

is needed from the gin direction. 

DV requested from NL what is the main problem in regards to this intersection? NL informed 

that the signage on the traffic island is continually taken out by trucks running over the island. 

NL noted that staff has obviously got sick of replacing the give way sign and now there is 

simply a small keep left sign on the island, with the give way sign located on the corner near a 

tree. NL informed Committee that the majority of the traffic involved is coming from 

Gunnedah. NL strongly believes that a give way sign is required for traffic that comes off the 

bridge (Grain Valley Road). 







MAYOR 



- 4 - 


DV informed that the feedback he received from his Regional Manager by phone indicated 

that NL wanted the priority changed. DV suggested that all concerned residents should get 

together and put one story together so everyone is on the same page. DV informed to complete 

a proper and thorough investigation all information needs to be at hand. 

NL informed she attended a local business meeting in Boggabri last week where the matter 

was raised. NL also informed that Kevin Anderson and Mark Coulton were in the area who 

took the opportunity to inspect the area. NL is very concerned as traffic will only continue to 

increase and it is only matter of time that a serious accident will occur. DV confirmed again 

that he needs a clear story to properly investigate matter but is going to complete a site 

inspection tomorrow (Wednesday). 

DV requested so the biggest issue is the island and traffic movements and traffic coming 

straight through from bridge? RL raised that this issue is no different to a previously raised 

issue at Wee Waa at the intersection of Mitchell and Maitland Streets. AS informed no this 

case is different. CB raised that the teardrop installed near the video shop in Wee Waa works 

well. DV requested any other issues? NL confirmed again it is an accident waiting to happen. 

NL also raised the dangerous pot hole on Cox’s Creek Bridge and the mine trucks that are 

continually taking the Telecom wires down. 

NL left meeting 3.55pm 

AS bought to Committee’s attention that he recalls a report going before Council 

approximately seven (7) years ago in regards to this exact issue and from memory it was 

recommended that the give way signs remain unchanged as the intersection provides ample 

room. 

UPDATE (DV) 3/10/2012: DV has prepared a report for his Manager in regards to the issue 

and await a reply. 

4. Referrals to the Committee 

4a) RYDA – Temporary Road Closure – Report Attached 

The purpose of this report is to present to the Local Traffic Committee a request from the 

Rotary Club of Narrabri to temporarily close a public road for the purpose of a conducting the 

annual RYDA program. 

UPDATE (RS): Sgt Lyon is currently absent on leave and I am acting on his behalf. We have 

no objection to the RYDA request and a Section 40 (Police) approval is being attended to. 

I move that the committee accepts the recommendations of the Design Services Manager 

relating to the RYDA application. 

UPDATE (DV): I have nothing to update any actions at this stage and I have no issues with 

the proposed RYDA event. 

UPDATE (LT): I have no objection to the temporary road closure application by RYDA 

UPDATE (RL): Have no problems with road closure. 







MAYOR 



- 5 - 


UPDATE (LO): No problems with road closure. 

RECOMMENDATION 1: That the Local Traffic Committee offered no objections to the 

requested temporary road closure of Old Cemetery Road for the purposes of conducting the 

annual RYDA program, subject to the following conditions; 

 

 

 

 

 

All driven vehicles participating in the event are registered and permitted to drive on 

NSW Public Roads. 

All drivers, spectators and participants are briefed by representatives of RYDA, prior to 

the commencement of the practical demonstration, of their obligation to obey all road 

rules, when taking part in the event. 

Written approval of the Commissioner of Police to the holding of the event is obtained, in 

accordance with the Road Transport (Safety & Traffic Management) Act 1999 – Section 

40. 

Traffic Control to be in accordance with Council’s approved TCP (see attached plan 

TCP-047-RYDA). 

Council receive a copy of Rotary’s current public liability insurance and acceptance of 

the conditions imposed by Council prior to the event. 

RECOMMENDATION 2: 

Unanimous 

That the event organisers be informed accordingly. 

Carried. 

5. General Business 

6. Next Meeting 

Tuesday, 6 November 2012 

Meeting Closed: 5pm, 4 October 2012 







MAYOR 



7 

SECTION 355 

COMMITTEES 



Page 28 of 449

NARRABRI SHIRE COUNCIL OCTOBER 2012 SECTION 355 COMMITTEES 

7 SECTION 355 COMMITTEES 

7.1 FRIENDS OF THE CROSSING THEATRE COMMITTEE (EL:EL) [GM] 

The Committee minutes for the Friends of The Crossing Theatre Committee meeting dated 

Wednesday, 8 th August 2012 are Attachment 7.1.a 

RECOMMENDATION: That Council receive and note the report of the Friends of the 

Crossing Theatre Committee Meeting held on Wednesday, 8 th August 2012. 

The Committee made the following specific recommendations for Council to consider: 

 

Nil 

7.2 NOSH ON THE NAMOI COMMITTEE (EL:EL) [GM] 

The Committee minutes for the Nosh on the Namoi Committee meeting dated Tuesday, 21 st August 

2012 are Attachment 7.2.a 

RECOMMENDATION: That Council receive and note the report of the Nosh on the 

Namoi Committee Meeting held on Tuesday, 21 st August 2012. 


 

Nil 

7.3 FRIENDS OF THE CROSSING THEATRE COMMITTEE (EL:EL) [GM] 

The Committee minutes for the Friends of The Crossing Theatre Committee meeting dated 

Wednesday, 12 th September 2012 are Attachment 7.3.a 

RECOMMENDATION: That Council receive and note the report of the Friends of The 

Crossing Theatre Committee Meeting held on Wednesday, 12 th September 2012. 


 

Nil 

REPORT OF THE SECTION 355 COMMITTEES OF COUNCIL PRESENTED TO THE ORDINARY MEETING OF 

COUNCIL THAT WAS HELD IN THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY, 16 TH OCTOBER 2012 


MAYOR 

Page 29 of 449


Friends of The Crossing Theatre 

Meeting 8 August 2012 

Meeting Opened: 7.10pm 

Present: Colin Tann, Sandy Tapscott, Robyn Constable, Sue Hanrahan, Jessica Stokes 

Apologies: Allan Goode, Julie Goode, Barb Murphy, Sharon Downes, Gai Leech, Judy Jansson, Kylie 

Redman, Patricia Hadley, Jenny Tucker, Ros Hall, Julie Roy, Kathy Bailey 

Moved that apologies be accepted Moved by Jessica Stokes, seconded by 

…………………………………… 

Minutes From Previous Meeting: 

Sue Hanrahan moved that the minutes from the previous meeting were a true and accurate record. 

Seconded: Colin Tann ………………….. ………………………………….................................... Carried 

Correspondence In 

Pete the Sheep information Monkee Baa 

Sue Thrift Membership 

NESA receipt $16.50 

Narrabri Shire Council Statement and invoices 

Centacare cheque 

Invoice Film & Sound Archive 

Invoice NW Courier 

Prime 7 request to pay 

Correspondence Out 

Email Minutes to members 

Jessica Stokes moved that correspondence be accepted, seconded by Sandy Tapscott………… Carried 

Treasurer’s Report: Robyn Constable 

Bank balance at 1 June 2012 $9099.13 

Income 

Santos Aprils Fool 400.00 

Shirts 280.00 

Bugalugs Box Office 1125.00 

Bugalugs Box Office 724.00 

Friends Flicks 615.00 

Total 3144.00 

Expenditure ($) 

Adelong Motel – Let the Sunshine 510.00 

Royalties April’s Fool 330.00 

Follow Your Dreams (Let the Sunshine) 955.24 

Courier 876.40 

National Film and Sound Archive 16.50 

Narrabri Shire Council (Sum of Us) 1263.00 

Follow Your Dreams (Royalties LTS) 757.80 

Bugalugs – Fees 2772.00 

Total 7480.94 

Section 355 Committees 





Bank Balance at 29 June 2012: $4762.19 

Bank balance at 30 June 2012 $4762.19 

Income 

Box Office Let the Sunshine 6315.00 

Pilliga Public School 18.00 

Total 6333.00 


Monkee Baa Royalties 220.00 

Moree Broadcasting 418.00 

Narrabri Shire Council 1952.50 

Continental Eagle 876.57 

TOTAL 3417.07 

Bank Balance at 31 July 2012: $7678.12 

Outstanding Cheques 

Courier 97.00 

NSC 913.00 

National Film & Sound archives 16.50 

Domain Renewal Group 160.00 

Arts on Tour 2007.50 

TOTAL 3184.00 

Accounts for payment ($) 

ACOFS screening rights the Girl Who Lept Through Time 55.00 

Prime 7 1210.00 

Road Show 966.00 

TOTAL 2231.00 

Robyn Constable moved the report be accepted and all accounts be paid, seconded Sandy 

Tapscott….. ………. ................................................................................................................... Carried 

Robyn Constable moved that a term deposit be cashed prior to the due date, seconded Sandy 

Tapscott….. ………. ................................................................................................................... Carried 

President’s Report: Colin Tann 

Paul will continue to act as acting manager while the position is advertised. During a meeting with Paul 

he encouraged FOCT to continue to put on shows and reaffirmed his commitment to Friends Flicks. 

The new General Manager is Patrick White, supported by Paul Wearne. Suggested that Colin and 

FOCT return to talk to Council once the new council has been elected. 

Colin moved his report be accepted, seconded Jessica Stokes………………… ..................... Carried 

Events Services Report - Barbara Murphy absent 

Assistance is required for Adam Harvey 30 th August and Ladies Night 31 st August. If you can help 

contact Barb. 






Friend’s Flicks Report: Sharon Downes absent 

Performing Arts Report: – Sue Hanrahan 

Performing Arts Meeting 

Ladies Night – 31 August 

Help is required to bump in 11am and set up chairs 4pm on the 31 st August. If you can help 

please contact Sue. 

Posters are out in Narrabri and should be in Moree soon 

We have combined with Gunnedah and Tamworth in sharing the TV advertising. We have 

selected to go with Prime. Should be approx $500 each. 

Radio advertising to start soon promoting the early bird prices. Courier have put ad in Living 

Magazine and MAX FM have kindly put the show in their community announcements. 

Please encourage your friends workmates and family to attend this show – should be a lot of 

fun. 

Monkey Baa – Bugalugs The Bum Thief: this production cost the Friends $2953.00 after 

taking out sponsorship from Boggabri Coal and ticket sales. 

Monkey Baa Productions - Goodbye Jamie Boyd - I travelled to Sydney to see this 

production. It was a powerful production which covers issues of mental health, self-harm and 

substance abuse. It was performed by one actor and using sound and projection which made 

a great impact. As with all Monkey Baa productions this was a very well-produced show. 

The production followed the book pretty well, the only issues I had with the production was (1) 

it did not include the interaction with other students as in the book. With presenting this show 

to students, I feel that it should be showing the impact mental health has on other students, 

both good and bad. (2) it did not include how the drought impacted on the parents, which for a 

country town, I felt would be an issue. 

Because of its content, it would be hard to draw a crowd, so we would have to ask for a grant 

to assist with funding and promote the show to schools and community. 

Cost $2,000/half week per venue with 2 -3 shows in each location/venue, this will be assisted 

by the funding application to assist students to travel to the venues. Touring time frame late 

April early May 2013 or late May early June - this will be confirmed once presenters have 

registered interest and tour itinerary is planned. 

I replied to Heidi regarding our interest in this show. 

Jane Rutter –Jane Rutter is performing “An Australian In Paris. ‘Cost for big theatre $5,000 to 

%6,000 but if able to tour regional venues cost will be approx. $3,500 + GST. Not sure if 

accommodation included. Committee decided to keep this show for 2013 if available. 

An Australian in Paris’ was supported by the Australian Elizabethan Theatre Trust as a post 

graduate professional project. The album has been sitting in the top 10 (Classical charts), and 

has had ongoing tour support from ABC Classics. Thus far in 2012 ‘An Australian in Paris’ 

has played to near capacity audiences in many venues in regional Queensland and New South 

Wales, and at City Recital Hall Angel Place Sydney. I write to you to urge you to consider 

presenting ‘An Australian in Paris’ in your venue for 2013. The Concert has crossgenerational 

appeal, and Jane has received standing ovations at nearly every performance so 






far (including those in Paris). It is a brilliant, tender and enthralling show that will appeal to all 

age groups. 

Hit Productions - The Book Club by Roger Hall - Cost $8,795 +GST per performance (Hit 

Productions have come back with 15% discount, still bringing it to $7,500 ) plus 

accommodation for the 3 cast and crew members. Royalties 16% box office income net of 

booking fees, credit card charges (GST applicable). Marketing materials Included in the selloff 

fee are: a Marketing Kit which includes media releases – Committee decided not to go 

ahead with this show due to costs. 

120 Birds: One fabulous performer leads a foray into history to tell the 

outrageous and fun tale of the rise and fall of an Australian dance company 

in the 1920's and 30's - fabulous film, fashion and feathers.... At our 

performing arts meeting we looked at this production and felt it had merit. 

The current remount fees are around $20,000 and the weekly fee is around 

$9000. This might be a little prohibitive if the work is not presented with some 

other venues and costs shared as part of a funding round. If you are 

registered on Cyberpaddock please do vote for the work in the next round 

after Long Paddock and maybe we can get the work going again! 

When premiered 120 Birds in Canberra and Parramatta the ending of 

the work skipped forward to the present day. The work beings and 'ends' in 1933 but 

then skips forward to now and the companies 'older selves' come onstage - four 

dancers from Canberra Dance Theatres's GOLD over 55's company. They play the part 

of dancers who are now around 110 years old but looking fabulous due to liberal living 

and botox. It worked wonderfully well. If we are interested and there was time to be in 

residence for at least 2 days and there are a group of older dancers or community group 

we incorporate them in the show, costume them fabulously and create a strong 

community engagement and audience development opportunity. 

CHILDREN’S PRODUCTIONS 

Monkey Baa have sent us a book “Pete the Sheep” they will be presenting this at Long 

Paddock and looking to tour in2014. 

I have sent an expression of interest for “The Twits” a Rahl Dahl book, just to see what cost it 

is and if it is available in school holidays. 

Following I have noted several shows that have been promoted by Heidi from Arts Northwest 

Touring group along with shows that are being presented at Long paddock. 

Shows for 2013-2014 – SUGGESTED 

Disco: The Vinyl Solution by Fiona Scott Norman. Comedy – NSW / ACT: Wed 12 th 

June – Wed 19 th June 2013 - Arts Northwest Touring Group - Committee decided not to go 

ahead with this show – Sue to contact Heidi at ANWT to notify 

Francesca de Valence – July 2013 - Arts Northwest Touring Group - A jazz piano and voice 

graduate of the Queensland Conservatorium of Music, Francesca’s ‘apprenticeship’ began 

early in life with a disciplined childhood dedicated to classical piano and violin studies. 

Francesca has since graced the stage with the likes of Michael Bublé, Belinda Carlisle and 

Keith Urban and has become a firm favourite of audiences around the world – from Berlin to 

San Francisco, and Hong Kong to Melbourne. Cost $600 – to investigate this performer for a 

Sunday matinee 

I Heart Bunnings by Harley Breen – Comedy – (5 August – 25 August 2013) – Arts 

Northwest Touring Grp 

Committee decided not to go ahead with this show – Sue to contact Heidi at ANWT to notify 






An Australian in Paris’ JANE RUTTER - An artistic young musician goes to Paris to learn 

how to live... Jane Rutter,Australia’s first lady of the flute re-lives her student days in Paris. 

This new concert theatre piece includes delicious French music from “la Belle Epoque” (“the 

beautiful era”) to the present day. Using French poetry and her own anecdeotes, Jane relates 

her experiences in this most beautiful and romantic of cities, as well as the tales of many other 

artists, writers and musicians who have flocked there. Cost approx. $3,500 – committee 

decided to investigate this show for 2013 

Blue Heeler Network's Long Paddock in Darwin on 23rd and 24th of August, shows and 

companies will be represented at Darwin Long Paddock – Heidi from ANWT 

Next Meeting 12 September 2012 

Meeting Closed: 8:30 

Signed: ..................................................... Designation: ............................................................. 






Nosh on the Namoi 

PO Box 756 

Narrabri NSW 2390 

www.noshonthenamoi.com.au 

The GENERAL MEETING of the Nosh on the Namoi Committee, held Tuesday, 21 

August 2012, at the Narrabri Bowling Club. The meeting was chaired by Jane 

Macfarlane and was declared open at 7:10pm. 

PRESENT: 

Rozendaal 

Jane Macfarlane, Robyn Smith, Grace Farrer, Clare Felton-Taylor, Kim 

APOLOGIES: Katie Moore, Shirley Burraston, Helen Carroll, Merry Errington. 

Apologies were received and confirmed by Robyn Smith. SECOND: Grace Farrer. 

MINUTES OF THE PREVIOUS GENERAL MEETING 

The Minutes from the previous General meeting held 19 July 2012, were read and accepted. 

MOVED: Robyn Smith. SECOND: Grace Farrer. MOTION CARRIED. 

DOCUMENTS RECEIVED: 

13,8,12 - Narrabri Shire Council letter of congratulations 

03.08.12 - Narrabri Shire Council remittance advice $1000 grant 

03.08.12 - Reckon membership details 

30.06.12 - Watson’s Kitchen invoice 

27.07.12 - Brief Appearance form from the Black Olive 

27.7.12 - Email acknowledging appearance of the Black Olive 

27.7.12 - Email acknowledging appearance of Lynne Tietzel 

31.7.12 - Campbell’s Hire statement 

09.08.12 - Advancing Narrabri (Chamber of Commerce) acknowledging acceptance of 

business awards nomination 

DOCUMENTS OUT: 

Email to Kate Schwager, declining quotation for web development 

Invitation to The Black Olive to attend 2013 event 

Invitation to Lynne Tietzel to attend 2013 event 

Nomination for Narrabri Business Awards 

Invoice to Santos for $10,000 sponsorship 

Robyn Smith moved that the correspondence be accepted. MOVED Robyn Smith. SECOND 

Clare Felton-Taylor. MOTION CARRIED. 

TREASURER’S REPORT: 

Jane Trindall tabled the Treasurer’s Report. A copy of Profit & Loss statement is attached. 

Jane Trindall moved that the paper report be accepted. MOVED: Jane Trindall SECOND: 

Robyn Smith. MOTION CARRIED. 

The meeting also noted 





- Nosh is to make application to the Council for s355 registered volunteer organisation once 

elections have taken place. 

- ACTION: Nosh book Panton Cottage for Saturday, 13 April 2013, for Shirley to set up in for 

the day. 

- ACTION: Shirley Burraston to finalise all transactions relating to Flagship funding money. 

- ACTION: That the three volunteer organisations will be paid $500 each: 

- Golf Club Cricket Club 

- Narrabri High School Drama Club 

- Anglican Church Youth Group 

- the Treasurer’s recommendations to consider for 2013: 

- consider amending site costs to include powered and non-powered sites 

- offering early bird prices 

These considerations will be taken to the next meeting for discussion along with a draft 

budget for 2013. 

ACTION: Jane Trindall to speak to Penny Jobling about Destination NSW funding and how 

Nosh has become $2,000 out of pocket and seek advice on how we can recoup this loss. 

GENERAL BUSINESS: 

1. Recruitment drive 

The meeting agreed that all members need to ask friends if they are willing to join the Nosh 

Committee. 

2. Actions from last meeting 


2 

DOER ACTION COMPLETED? 

CLARE 

Provide copy of telephone account to Shirley for c/fwd to September meeting 

record keeping purposes 

WAYNE Enquire about pre-paid phones for Nosh use c/fwd to September meeting 

SHIRLEY 

Provide copy of fireworks invoice to Kristy Faris, 

NSC, for grant aquittal 

Yes 

SHIRLEY Invoice Santos for 2013 sponsorship Yes 

CLARE Send promo photos for The Mac c/fwd to September meeting 

JANE 

Contact Sharon Downes about assistance with kids 

activities 

Yes 

CLARE/COMMITTEE Review sponsorship package for 2013 c/fwd to September meeting 

SHIRLEY Reimburse Clare $59.98 Yes 

KATIE 

check if the amount of $5,500 to Tilt & Co is a 

once only payment with no yearly oncosts, and 

pending their response: 

engage Tilt & Co to develop our website 

instruct Penny Jobling to arrange payment of 

Tile & Co’s invoice from Flagship Funding 

Discuss with Tilt & Co about possible online 

Yes 

Yes 

c/fwd to September meeting 


registration/payment 

ROBYN 

Write letter to Kate Schwager advising her Yes 

quotation was not accepted 

GRACE 

break up the Dalton Plan into sections and Yes 

circulate those sections to each allocated 

committee member 

CLARE Circulate to the committee a copy of the 2012 

Sponsorship Package for perusal, comment 

and changes 

Yes 






2 

JANE 

Contract Lynne Tapp re; bar/licence 

requirements for 2013 

Yes 

KATIE Develop new Save the Date business cards c/fwd to September meeting 

ROBYN 

Email committee seeking feedback on what 

worked/didn’t work/could be improved 

Update contacts database 

Yes 


3. Signatories 

ACTION: The committee agreed to remove Clare Felton-Taylor as a National Australia Bank 

signatory and replace Clare Felton-Taylor with the current president, Jane Trindall. MOVED: 

Robyn Smith SECOND: Kim Rozendaal. MOTION CARRIED 

4. Fireworks 

The meeting agreed that Clare approach Chris Preston to do the fireworks again for 2013. 

5. Bar 

Lynne Tapp advised Jane Trindall that very few sales occur after 9:30 pm and recommended 

that the bar close at this time. The meeting agreed that the Bar on the Saturday evening close 

by 10 pm. 

6. Crossing Theatre 

ACTION: Robyn Smith approach the Crossing Theatre to confirm the booking made for Nosh 

2013 - Friday, 12 April and Saturday, 13 April. 

ACTION: Robyn Smith contact Katrina O’Brien to advise her of the date and book her in to 

attend, if possible. 

7. Kids Activities 

ACTION: Jane Trindall contact Sharon Downes from Friends of the Theatre to discuss 

making a joint Regional Arts Grant. 

8. Sponsorship / Exhibitor Packs 

ACTION: Both the Sponsorship and Exhibitor Packs be updated and sent out before the 

September meeting. 

9. Dalton Plan 

Grace to send out the Plan and request all contact details be updated. 

10. Triathlon 

ACTION: Jane to approach True Blue Gym and seeking their commitment to coordinating the 

Triathlon in 2013. 

11. Prestige Hire 

ACTION: Commit to hiring Prestige Hire again for 2013. Site committee to contact and book. 

NEXT MEETING(S) 

The meeting agreed that the next meeting be held on Tuesday, 11 September 2012, 

commencing at 6 pm, at the Narrabri Bowling Club. 

The general meeting closed at 8:30 pm. 






2 

Jane Macfarlane 

President 
































Meeting Opened: 7.10pm 


Meeting 12 September 2012 

Present: Colin Tann, Allan Goode, Judy Jansson, Barb Murphy, Sandy Tapscott, Robyn Constable, 

Sue Hanrahan, Jessica Stokes, Sharon Downes, Alison Young 

Apologies: Sandy Tapscott, Julie Goode, Gai Leech, Patricia Hadley, Jenny Tucker, Julie Roy, Paul 

Shelley 

Jessica Stokes moved that apologies be accepted, seconded by Colin Tann ……………………..Carried 

Minutes From Previous Meeting: 

Jessica Stokes moved that the minutes from the previous meeting were a true and accurate record, 

seconded Robyn Constable ………………….. ………………………………….. ......................... Carried 

Donation request NHS 

2 Memberships 

Inv F&S archive 42nd St $16.50 

NSC 42nd $223 ($93 for tea and coffee) 

NSC The Girl Who lept through time $140 

The Courier Ladies Night $575.50 

Prime 7 Remittance advice $1210 

Cheque from Tamworth Regional Council $489.50 

Film – 42 nd Street 

Moree Broadcasting inv Ladies Night 

Performance Arts Touring Alliance inv Aprils Fool 

On Tour inv for Touring Coordinator $888 

ACTION Sue Hanrahan to contact Arts Northwest and get them to send On Tour invoice to Narrabri 

Shire Council 

Correspondence Out 

Membership 

Minutes 

Jessica Stokes moved that correspondence be accepted, seconded by Barb Murphy ...………… Carried 

Treasurer’s Report: Robyn Constable 

Bank balance at 1 August 2012 $7678.12 

Income 

Centacare sponsorship Aprils Fool 1000.00 

Sponsorship Let the Sunshine 500.00 

Membership 5.00 

Friends Flicks My year without sex 80.00 

Friends Flicks 42 nd street 434.00 

Friends Flicks Girl Who Leapt Through Time 30.00 

Transfer from Term Deposit 10000.00 

Total 12049.00 







North West Courier 97.00 

NSC Let the Sunshine 913.00 

National Film and Sound Archive 16.50 

Domain Renewal 160.00 

ACOFS (The Girl Who Leapt Through Time) 55.00 

Arts on Tour (Bugalugs) Presenters Fee Stage 2 1849.00 

Arts on Tour (Bugalugs) Royalties 159.50 

Prime Advertising 1210.00 

Total 4459.00 

Bank Balance at 31 August 2012: $15,268.12 

Unpresented cheques 

Jally Productions 6050 

NSC 42 nd Street 363 

NSC Friends Flicks (The Girl who Leapt Through Time) 1722 

IXL @ Film 258.50 

TOTAL 8393.50 

Accounts for payment ($) 

Courier 575.50 

National Film and Sound Archive (42 nd St) 16.50 

PATA Aprils Fool 159.50 

Moree Broadcasting 374.00 

NHS Presentation Night 100.00 

TOTAL 1225.50 

Robyn Constable moved the report be accepted and all accounts be paid, seconded Barb Murphy .. 

………. ........................................................................................................................................ Carried 

President’s Report: Colin Tann 

On 5th Sept, following our show Ladies Night, Sue and Colin held an urgent meeting with Paul Shelley 

to try and address the many problems that the Friend's experienced during the Thursday and Friday 

nights of ushering. We explained that to volunteer under such difficult circumstances was wearing us 

out, and the Theatre management needed to get their ticketing and seating arrangements right if we 

are going to continue to volunteer. We also mentioned that staff selling tickets were poorly informed on 

events. 

Paul was full of apologies and accepted that things needed to be improved. 

On 10th Sept, Colin met up with Paul Wearne from Council. 

We discussed the future management of the Theatre and the progression of the pending replacement 

process. Also the possibility of an event manager for the complex was discussed. 

Mention was made of the 10 year anniversary which was meant to be celebrated late in 2012. Paul did 

not have any knowledge of this, but mentioned that he would try and contact the previous manager. I 

believe that time is quickly running out to organise this event. 

Friends were once again invited to give a presentation to the new Council, and a tentative date was set 

for 16th October. It will be a good opportunity to inform the newly formed Council of the Friend's 

activities. 






Comments were made about the difficult position the Friends are presently in. We are in desperate 

need for new members as people are getting tired. Barb and Trish are wishing to have a rest from 

organising the event services sub-committee, after many years of excellent organising. 

Sue is also wishing to ease back on organising the performing arts subcommittee. Sue has done an 

incredible job in organising shows and theatre productions and the amount of time she has spent as a 

volunteer is not sustainable. 

A discussion followed, with suggestions that the tasks needed to be shared more rather than just a few 

doing too much. Together with a time of uncertainly with Theatre management the Friends have 

decided to cut back on organising future events over the next twelve months. 

Agreed to have two shows- 

-Book Club the play staring Amanda Muggilton 

-Jane Rutter the flute maesto 

These are yet to be bedded down. 

Colin moved his report be accepted, seconded Jessica Stokes………………… ...................... Carried 

Events Services Report - Barbara Murphy 

Most importantly I what to say a big Thank you to all our ushers! 

Events Services have participated at 3 events this month firstly the Rory /Elvis tribute show, then Adam 

Harvey followed by our own show Ladies Night. Each show had seating and ticketing issues, which 

causes a few headaches for the ushers. The general public were not happy and some were quite vocal 

about this, with our ushers copping most of the flak. And someone writing a thumbs up and down 

comment to the paper. We informed patrons this was out of our control and asked them to take it up 

with management. At the Adam Harvey show it was hard to locate management with Jason working the 

bar 

Issues to be addressed:- 

Change to tables rather than theatre seating. 

Seat No’s that don’t exist. 

Free/ Radio seats ticketing. 

Some ushers have expressed regret and are considering if they wish to continue in this role? Some will 

not help again 

After those problems Ladies Night was indeed a lot of fun even if we did have a smallish crowd. 

The next show we need helpers for is the Neil Diamond Tribute on 21 st Sept. 

Friend’s Flicks Report: Sharon Downes 

We had 60 attend the screening of 42 nd street in August with some new groups (Jessie Hunt, Fairview 

Moree) joining and good feedback from them all. About 40 stayed for lunch afterwards. Next film will be 

3 rd or 4 th week of October – checking on availability of auditorium. There are four options: In the Good 

Old Summertime (1949), Meet me in St Louis (1944), A Night at the Opera (1935), or Stage Door 

(1937). 

We had 7 people brave the storm to attend “The Girl Who Leapt Through Time”. 

Our next film is on 20 September: 

Featuring some of the best French actresses working today, The Friends Flicks film for September, 8 

Femmes has been described as frothy, delirious, over-the-top fun. 






A gaggle of mothers, wives, daughters, maids, and mistresses gather for a holiday homecoming at their 

country mansion – and end up having to solve a murder-mystery – in this musical-comic homage to 

studio-era "women's pictures" from acclaimed French director François Ozon. 

Partly inspired by George Cukor's 1939 classic “The Women”, 8 Femmes stars Catherine Deneuve as 

Gaby, a high-society matron just returned to her country house to celebrate Christmas with her 

husband; mother Mamy (Danielle Darrieux); sister Augustine (Isabelle Huppert); and daughters Suzon 

(Virginie Ledoyen) and Catharine (Ludivine Sagnier). 

Not long after they all arrive, however, do they find the man of the house with a knife in his back, 

whereupon everyone becomes a suspect – including maids Chanel (Firmine Richard) and Louise 

(Emmanuelle Béart). 

The mysterious arrival of Augustine's sister-in-law Pierrette (Fanny Ardant) only complicates matters, 

as the eight women find themselves snowed in by a fierce blizzard, forced to confront the matter of the 

lifeless husband – and their long-standing secrets and resentments – without the aid of the police. 

Performing Arts Report: – Sue Hanrahan 

Next Meeting October 2012 

Meeting Closed: 8:30 

Signed: ..................................................... Designation: ............................................................. 






8 

DELEGATES REPORTS 



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NARRABRI SHIRE COUNCIL OCTOBER 2012 DELEGATES REPORTS 

8 DELEGATES REPORTS 

8.1 RMS REGIONAL CONSULTATIVE COMMITTEE MEETING DUBBO 11 

SEPTEMBER 2012 

RECOMMENDATION: That the report on the 2012 RMS Regional Consultative 

Committee Meeting by Cr Faber be received and noted. 

I attended this meeting accompanied by the Director of Engineering Services and Roads Manager. 

The meeting was well attended by most Councils within the RMS Western region. 

Phil Standen from RMS gave an overview of the region’s 2012/13 Works program. The 

organisation is lobbying its head office for funding to renew Newell Highway pavements north of 

Narrabri as these are the oldest and thinnest pavements on the Newell. The increase in their 

operational budget for the year is almost entirely flood damage restoration; he advised that the 

current levels of funding are not sustainable as road making costs are increasing. All of the passing 

lanes north of Narrabri funded this year will be completed by December. Design work is 

progressing on the reconstruction of the Tulladunna Bridge on the Kamilaroi Highway at Wee 

Waa. 

Joshua from the Road Safety branch advised that fatalities in the State are up by 25 already 

compared to last year, but fatalities in Western region are less than same time last year. He 

encouraged Councils to complete Pedestrian Access and Mobility Plans, and Narrabri is presently 

doing this for our towns. 

Harley Toms spoke of the REPAIR program which last year provided $400,000 dollar for dollar for 

the Pilliga Rd rehabilitation. We missed out by one assessment point on funding for this year 

because the Pilliga Road is not an accredited Tourist Route. We queried the increasing use by the 

road of interstate B Doubles and were advised to apply for a reclassification back to Main Road, to 

be supported by traffic size and frequency data. 

We also pressed for the Region to make a submission through the State Government for betterment 

funding to upgrade repeatedly flood damaged roads in the western region. Phil Standen was not 

very responsive but will discuss the proposal with his head Office. Other Councils were supportive 

as all 18 Councils in the Western region were Disaster declared in February floods this year. 

DES will write to the Chair of the Region Technical Committee to prepare a case for betterment 

funding. 

Phil Standen is asking Councils to comment on a proposed change in the REPAIR funding base 

from the current points assessment system to every Council receiving a % of REPAIR funds based 

on the % of normal road grant funds received. This will need careful consideration. 

Trish Gunert from the Freight branch spoke on high productivity freight vehicles. Road Train route 

restrictions are being relaxed on a case by case basis, and approvals will be forthcoming for 

DELEGATES REPORTS PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 

NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON 



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Modular B Triple trucks with max length of 35m on Class 1 Road Train routes. The RMS were 

asked to look at the trailer registration costs as this will be a disincentive to have uptake of the 

modular B Triples. 

Deputy Director General, Rachel Johnson spoke on the freight task for both road and rail, advising 

there is no funding for infrastructure, so the department will look at making efficiency savings 

within the existing systems. She will be issuing their Freight Transport Strategy in November for 

comment and we are encouraged to make a submission. Ms Johnson has inspected all intermodal 

set ups in the State and is very complimentary of the Fletcher facility at Dubbo. 

I have asked Ms Johnson to visit Narrabri to speak with Council and grain consolidators about how 

trains could be managed to improve grain freight efficiency and lower operator costs. She has 

advised that she would do so after November, and DES will talk with her about a visit. 

Cr RA Faber 

DELEGATE 





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8.2 ATTENDANCE AT THE PLNSW CONFERENCE 24-27 JULY 2012 

RECOMMENDATION: That Council receive and note my delegates report from the State 

Library Conference 

Issues 

Attendance at the Public Libraries NSW (PLNSW) Conference allows the Library Council 

Representative to remain abreast of issues that affect libraries on a regional, state and national 

level. 

Background 

Councillor Redding and Librarian Jenny Campbell attended the PLNSW Conference held 

24-26 July 2012 and the PLNSW AGM held 27 th July 2012 at Port Stephens 

Current Situation 

Given that 2012 is the National Year of Reading the theme of the conference was literacy and the 

important role libraries play in ensuring that all Australians have equitable access to facilities 

which encourage literacy. The program was filled with relevant content and vibrant presenters. 

DAY 1 

A welcome reception was held to allow networking to begin prior to the conference. 

A trade show was operating throughout the conference to allow delegates to view products. 

DAY 2 

The conference was opened with a Welcome to Country by Uncle John a Worimi Elder and 

welcomes from Cr Bob Westbury, Mayor of Port Stephens and Cr Graham Smith, Chair of the 

PLNSW 

Conference sessions 

IMAGINE A 21ST CENTURY PUBLIC LIBRARY NETWORK FOR NSW - Dr Alex Byrne 

The first speaker was Dr Alex Byrne, State Librarian and Chief Executive of the State Library of 

NSW. Dr Byrne is relatively new to the role of State Librarian, having only served an 11 month 

term but he was very focussed on the role that libraries play in our society today. He explained that 

as libraries, what we do today has long term implications. He reinforced the need to make libraries 

accessible for all and that it was a library’s role to provide access to memory of past and future. 

Dr Byrne discussed the extensive collection at the Mitchell Library, explaining that if the resources 

held within were placed end to end they would extend from Macquarie Street to Mt Victoria and 

the collection expands by 2 harbor bridges per year. The State Library currently has a major 

investment in heritage digitisation with a projection goal of 12 million digital objects (there are 

currently 1/2 million). These items are being digitised for education and general interest. This 

digital collection is currently a major contributor of images for newspapers and a generator of 

creative activity with the images being used for films, art and fashion projects. 





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The State Library is also collecting informal digital content, such as wikis, twitter, emails and blogs 

as these are modern forms of communications. 

The future direction of the State Library needs to renew staffing, needs to build up some areas of 

the collection and reduce others. They need to look at service models, and need to address a 

building maintenance program. They have just refurbished the State Library but the Mitchell 

Library building needs work. 

Libraries currently attract 46% of the population but they need to work on keeping this membership 

and attendance high 

Dr Byrne made it plain that he supports the PLNSW efforts to have a combined Library 

Association to create a more effective lobbying voice and he is hopeful that the funding crisis that 

libraries currently face will soon be helped by a proposed change in funding models. He also stated 

his desire to see a 2 sided library card where a member of the public could be a member of their 

local library and their state library with just one card. 

AN ESCAPE HATCH INTO EVERYWHERE: UNDERSTANDING THE POWER OF READING – 

Richard Glover (Author, broadcaster and State Ambassador NYR) 

Richard Glover gave an entertaining address explaining how fiction allows us to walk in other 

peoples shoes. Richard decrees the value of libraries as saviours for people who often come to 

libraries through desperation and the libraries allow them to escape through trapdoors into different 

worlds created by books. 

READING FOR JUSTICE – Rev Tim Costello (CEO World Vision Australia) 

Rev Tim Costello explained how the written word has played a huge part in the struggle for justice 

in the world. 

Literacy opens door to education, culture, ideas and health services to name a few areas of 

influence. 

An educated workforce lifts living standards of families as a whole. 

Rev Costello commented on the impact that literacy has on poverty in many countries. 

There are 800 million illiterate people in South Asia, the Arab world and Africa but this may not be 

a true indication of the illiteracy levels as the literacy data is unreliable and many countries have 

different definitions of literacy and different measures. Governments always overestimate literacy 

levels. 

Girls and women are more likely to be illiterate and the benefit to girls of education is clear - 1 

extra year means that girls will have 1.2 less children, will get married later and are 10% more 

likely to have a higher income which is important because for every dollar a woman earns 90 cents 

will flow to family and children whereas with men only 40 cents in the dollar flows to the family. 

Children of educated mothers do better because they can access health care and education. 

REACHING THE HARD TO REACH – NATIONAL READING TRUST UK - Judith Parke (Former 

Project Director National Literacy Tryst UK) 

Judith discussed the problems of illiteracy in the UK that prompted them to run a National Year of 

Reading in the UK in 2008. Judith highlighted that if you are illiterate you are more likely to be 

divorced, live in overcrowded housing and generally have more health issues than others who are 

literate 

If you read for pleasure by the age of 15 this indicates a future of success. 

If you come from a poor socioeconomic background you are less likely to enjoy reading and 

therefore less likely to succeed. If you enjoy reading you are a more critical thinker and more likely 

to be self-directed. 





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Judith went through the processes they used to encourage reading in the National Year of Reading 

and to transform this into an ongoing program called Reading for Life. 

ALL AT SEA: THE FUTURE OF READING, WRITING AND PUBLISHING IN A 

DIGITAL WORLD – Sophie Cunningham (Author, publisher, Chair Literature Board Australia) 

Sophie Cunningham listed the advantages of electronic books, as being able to get a whole series 

all at once, and being able to access the books at any time of the day. 

Publishers can get more information about what people want to read when they order online. 

An advantage of e-books is that you can highlight words or comments of interest and distribute and 

share them on social media, which allows you to measure how a reader is responding to a work. 

Authors are now concerned that they will be forced to write in a different way because of the way 

people read, because software can allow readers to choose between different endings. Another 

advantage of e-books is that people can hide what they are reading , especially if the topic is 

controversial. 

Many authors now create a world and the fans can use the characters to create stories and send 

them in to social media sharing site 

BEST PRACTICE SESSIONS – SESSION 1 

These were a number of short session where librarians from across NSW highlighted programs 

they had run in their libraries. To maximise the knowledge gained from the conference, Library 

Manager, Jenny Campbell and I attended different sessions. 

Jenny attended PEOPLE OF THE BOOK 

This session explained how Greater Lakes Library had used donated books to create book club kits 

and generate more book clubs in the area 

I attended WHO LET THE DOGS OUT 

A free 8 week reading program run by Lake Macquarie Library called BARK (Building 

reading confidence for Kids). Each school term selected children from 7 to 11 years of age 

built their reading confidence by reading to Companion dogs supplied by the Delta 

Society. 

The reading skills and confidence in these children improved greatly over the term and 

many continued at home by reading to their pets. 

TALKING STRAIGHT: INDIGENOUS VOICES IN LITERATURE - Dr Anita Heiss 

(Author, Adjunct Professor UTS), Nicole Watson (Solicitor, Senior Researcher UTS) & Dr Brooke 

Collins-Gearing (Lecturer Newcastle UNI) 

Three Indigenous authors explained how they used literature to express their Aboriginal identity 

and the complexity of being an Aboriginal in 21st century. Literature is being used to educate non 

indigenous Australian to define the Aboriginal identity. Many aboriginal authors write biographies 

telling own stories 





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DAY 3 

BOOKING INTO THE FUTURE: TRANSFORMING AND SUPPORTING STORYTELLING WITH NEW 

MEDIA - Angela Meyer (Writer, reviewer and blogger LiteraryMinded) 

A number of panels, made up of conference delegates were introduced to discuss topics relevant to 

the library industry. Our Library Manager, Jenny, volunteered to be part of these sessions. 

FIVE LESSONS FROM THE DARK SIDE – Nigel Marsh (author and a former CEO of Y & R 

Brands ANZ) 

In a very entertaining session Nigel explained with the use of visual presentations a lesson on how 

to make reading fun and how to market our libraries. 

Libraries need to recognise that just because something is interesting to the Librarians it may not be 

to someone else. To make reading cool, you need to know your audience and you need to be: 

Authentic 

Confident 

Be brand appropriate 

Have a Brand attic- play on the heritage of childhood memories eg you enjoyed reading as 

a child, you can again 

Be creative 

BOOK CLUB – TRUE CONFESSIONS – Jane Caro (Author, lecturer, ABC’s Gruen Transfer), 

Cheryl Kernot (Author, lecturer and former politician), Jaye Ford (Author) and Dr Bernie Curran 

(University Lecturer University of Newcastle) 

Well known media personalities discussed their reading passions and the differences that books and 

the ability to enjoy those books made to each of their lives 

BEST PRACTICE SESSION 2 

Jenny attended the VIRTUAL LIBRARY 

Jim Maguire, Manager of Port Macquarie Hastings Library told how they extended the library 

service outside the library by running a wireless internet service via the Glasshouse. Jim also 

discussed their program of leaving library books at Port Macquarie airport for people to borrow and 

return as they commute 

I attended BEING SOCIAL 

This program was based on the changes within libraries by the use of social media and 

technology (such as eReaders). 

The top 5 social media coming from a survey in NSW Public Libraries are Facebook, 

Flicker, Twitter, Wiki, and Blog. 

With the changes in technology means that our public libraries need to expand their range 

of services to incorporate the technology. 

FLOWER POWER – WHAT NEXT - Sue McKerracher (Coordinator National Year of Reading) 





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Sue McKerracher explained the success of the National Year of Reading Program. We are only half 

way through the year and already 2.5 million activities have been completed so far. 

Upcoming events include the National Reading Hour and working with partners such as Disney, 

Scholastic and Dymocks to promote reading. 

The National Year of Reading has created growing public awareness and political awareness. The 

question was raised where do we go once the National Year of Reading is finished? The conference 

delegates unanimously voted to keep the National Year of Reading Logo continuing as an ongoing 

symbol of literacy efforts in Australia as the logo has 3500 followers on Facebook and 2500 Titter 

followers 

THE INSPIRITUAL TRADITION OF STORYTELLING – Ashley Ramsden (Founder of the 

International School of Storytelling) 

Ashley shared his experiences of storytelling and demonstrated his skill to the audience. 

BEST PRACTICE SESSION 3 

Jenny attended the Story telling traditions session and learnt lessons on storytelling 

DEBATE – THE BOOK IS ALWAYS BETTER THAN THE MOVIE 

The Affirmative panel was, Dr Anita Heiss, (author & NYR Ambassador), Cheryl Kernot (lecturer, 

writer, former politician) and Alex Winn (Law student and debator) 

The Negative panel was Jonathan Biggins (Actor, director & writer), Dr Rebecca Beirne (Lecturer 

and writer) was substituted at the last minute by a conference delegate and Nancy Snow (Educator) 

This debate was very entertaining and the Negative panel won the debate by a very narrow margin 

ARE YOU READY FOR THE FUTURE – Marcus Barber (Strategic Futurist, Director Looking 

Up Feeling Good) 

It was very unfortunate that earlier afternoon sessions had run overtime as this resulted in Marcus’ 

lecture being a little rushed and left no time for questions. 

Marcus explored options for the future of libraries and how they can stay relevant in tomorrow’s 

society. 

Day – 3 ANNUAL GENERAL MEETING OF PUBLIC LIBRARIES NSW 

Links provided 

Elections 

Cr Graham Smith was re-elected Chair unopposed 

Cr Les Lambert was re-elected Vice Chair unopposed 

Kerryl Collard remained as Secretary/Treasurer 

Robert Knight was elected as the Candidate for PLNSW Public Libraries Consultative Committee 

Representative 

Financial Implications 

Attendance at the PLNSW conference ensures that the Narrabri Shire Library Council 

Representative is aware of all lobbying for funding which is undertaken on behalf of NSW Public 

Libraries. It also highlights the potential areas for collaboration in terms of cost saving initiatives. 





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Statutory/Legal Implications 

Nil. 

Environmental Implications 

Nil. 

Management Plan/Strategic Plan 

Nil. 

Links 

Conference Program 

http://www.plnsw.org.au/docs/Imagine-the-World-Conference_ProvisionalProgramme.pdf 

Business Papers 

http://www.plnsw.org.au/docs/PLNSW2012-Annual-General-Meeting-Papers.pdf 

Cr CC Redding 

DELEGATE 





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9 

GENERAL MANAGER’S 

REPORT OF ITEMS TO 

BE CONSIDERED IN THE 

CLOSED 

(PUBLIC EXCLUDED) 

MEETING 



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Extract from Council’s Code of Meeting Practice 

Which parts of a meeting can be closed to the public? 

68. (1) A council, or a committee of the council of which all the members are councillors, 

may close to the public so much of its meeting herein after referred to as a “Closed 

(Public Excluded) Meeting”, as comprises: 

(a) the discussion of any matters listed in subclause (2), or 

(b) the receipt or discussion of any of the information so listed, or new issues 

raised by Councillors which relate to matters and information listed in 

subclause (2). 

(2) The matters and information are the following: 

(a) personnel matters concerning particular individuals, 

(b) the personal hardship of any resident or ratepayer, 

(c) information that would, if disclosed, confer a commercial advantage on a 

person with whom the council is conducting (or proposes to conduct) 

business, 

(d) commercial information of a confidential nature that would, if disclosed: 

(i) prejudice the commercial position of the person who supplied it, or 

(ii) confer a confidential advantage on a competitor of the council, 

(iii) reveal a trade secret, 

(e) 

(f) 

(g) 

information that would, if disclosed, prejudice the maintenance of the law, 

matters affecting the security of the council, councillors, council staff or 

council property, 

advice concerning litigation, or advice that would otherwise be privileged 

from production in legal proceedings on the ground of legal professional 

privilege. 

(3) A council, or a committee of the council of which all the members are councillors, 

may also close to the public so much of its meetings as comprises a motion to close 

another part of the meeting to the public. 

(4) A Council, or a Committee of a Council, may allow members of the public to make 

representations to or at a meeting, before any part of the meeting is closed to the 

public, as to whether that part of the meeting should be closed. 

S10A(1)-(4) 

Page 58 of 449

GENERAL MANAGER’S REPORT OF ITEMS TO BE 

NARRABRI SHIRE COUNCIL OCTOBER 2012 CONSIDERED IN THE CLOSED MEETING 

9 GENERAL MANAGER’S REPORT OF 

ITEMS TO BE CONSIDERED IN THE CLOSED 

(PUBLIC EXCLUDED) MEETING 

9.1 ITEMS TO BE CONSIDERED IN THE CLOSED (PUBLIC EXCLUDED) 

MEETING OF COUNCIL (EL:EL) [GM 

RECOMMENDATION: That the following matters be considered in the Closed (Public 

Excluded) Meeting the reason being that: 

 

The matters and information is information that would, if disclosed, confer a commercial 

advantage on a person with whom the council is conducting (or proposes to conduct) 

business. 

Thus in compliance with Section 10A(2)(c) of the Local Government Act, 1993 Council is 

required to deal with this matter in Closed Committee because in accordance with 10A(2)(c) 

the matters to be considered are: 

 

 

 

 

 

Sale of Council Owned Land - Francis Street 

Request to purchase 

Narrabri & District Community Aid Services Leases 

Lease of land for aircraft fuelling facility 

Lease of Land Francis Street 

GENERAL MANAGER’S REPORT OF ITEMS TO BE CONSIDERED IN THE CLOSED (PUBLIC EXCLUDED) MEETING 

OF COUNCIL PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE NARRABRI 

SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON TUESDAY, 16 TH OCTOBER 2012 


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10 

MAYORAL REPORT 



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NARRABRI SHIRE COUNCIL OCTOBER 2012 MAYORAL REPORT 

10 MAYORAL MINUTE 

10.1 SPEAKING TO MOTIONS AT FORMAL COUNCIL MEETINGS 

RECOMMENDATION: That Councillors (Chairperson excluded) at formal meetings 

of Council when speaking to a motion or a report, be required to stand. 

Support 

It is important that during meetings of Council that the Councillor holding the floor is clearly 

identified and commands the attention of the room. 

At times Councillors voices due to the acoustics of the room are lost, disadvantaging the Public that 

may be present in the Gallery. 

It creates a more disciplined and respectful approach to matters being addressed at Council. 

Cr CM Bolton 

MAYOR 

MAYORAL REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 




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11 

GENERAL MANAGER’S 

REPORT 



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NARRABRI SHIRE COUNCIL OCTOBER 2012 GENERAL MANAGER’S REPORT 

11 GENERAL MANAGER’S REPORT 


Subject: 

Author: 

Conflict of Interest: 

Resolution Register 

General Manager 

Nil 

RECOMMENDATION: That the Council endorse and receive the Resolution Register 

for September 2012 and that the completed items marked ‘yellow’ be approved for deletion 

from the Resolution Register. 

Issues 

 

 

Provide an updated Resolution Register to Council. 

Council will approve the deletion of items completed at each Council Meeting. 

Background 

Items on the resolution register are resolutions that have been minuted at previous Council 

Meetings. 

Items remain on the resolution register until such time as the Council approves their deletion from 

the resolution register. 


The resolution register attached includes resolutions from the September 2012 Ordinary Council 

Meeting 

Attachments 

 

Resolution Register – Attachment 11.1.1.a 


Nil 


Nil 

GENERAL MANAGER’S REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 

THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON 



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Nil 


Nil 





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Attachment 11.1.1.a 

RESOLUTION REGISTER 

DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 

RESOLUTION DEPT OFFICER September 2012 October 2012 

DATE 

COMPLETE 

D 

133/2011 RESOLVED on the motion moved by Councillor Faber/Sevil that Council 

1. Determine the ownership of the Gwabegar Hall, whether the 355 Committee of 

Council for its operation is appropriate, and assist the hall Committee to resolve 

their operational issues. 

15-Mar-11 133/2011 

2. Identify how the CWA facility, if restored on its current site, could provide 

additional services and facilities to the community and meet objectives of the 

Gwabegar Strategic Plan. 

GM 

DCS 

Resolution to be incorporated with actions relating to Minute 

613/2012 

Resolution to be incorporated with actions relating to Minute 

613/2012 

3. Council consider proposals, properly planned and costed for the alternatives to 

provide the CWA with a facility, and make a decision, in time for inclusion in the 

2011/12 Management Plan. 

19-Apr-11 249/2011 

249/2011 RESOLVED on the motion moved by Councillor Lowder/Buckman that:1. 

The Council compulsorily acquire Lot 12 on an unregistered plan of subdivision 

prepared by Ross Gleeson Surveying dated 20th October 2008 bearing the 

Council’s Subdivision Certificate dated 21st October 2008 number 16/09 and being 

part of the land comprised in Lot 1 DP 512890 and further to create easements set 

out hereunder affecting Lots 11 and 12 in the said unregistered plan for a toilet 

block and community stall and further to make the necessary application to the 

Minister and/or the Governor for this purpose and that the land be classified as 

community purposes.Number of item shown in the intention panel on the plan 

Identify of easement to be created and referred to in the plan Burdened lot 

Benefited lot1 

Easement to drain sewage 3 wide Easement for water supply 3 wide Easement for 

repairs 0.70 wide and 1.00 wide Easement for overhang 0.70 wide and 1.00 wide 

Lot 11 Lot 12 2. That any mines and minerals on the land associated with the 

compulsory acquisition of Lot 12 on an unregistered plan of subdivision prepared by 

Ross Gleeson surveying dated 20 October 2008 bearing Council Subdivision 

Certificate dated 21 October 2008 No. 16/09 and being part of the land comprised 

in Lot 1 DP 512890 be reserved to the Crown. 

CORP 

DCS 

Council's solicitor preparing compulsoary acquistion 

application. 

Council's solicitor preparing compulsoary acquistion 

application. 

19-Jul-11 433/2011 

433/2011 RESOLVED on the motion moved by Councillor Redding/Buckman that 

Narrabri Shire Council produce a 6-8 minute DVD showing a visual presentation of 

school and preschool facilities, Crossing Theatre, coffee shops, craft activities, 

boutique shops, modern shopping, sports activities, recreation, nightlife, housing, 

etc and types of jobs available for the partners of mine workers and that a reference 

group led by Cr Redding be set up to scope the project. 

CORP EDM Completed. Refer to Minute 616/2012 for further detail. 21.08.2012 

19-Jul-11 434/2011 

434/2011 RESOLVED on the motion moved by Councillor Buckman/O’Regan that 

Council engage Danieli Studios to produce a 6-8 minutes DVD and that Council 

order a 1000 copies to be distributed to for families of mine workers. 

CORP 

EDM 

Completed. Refer to Minute 616/2012 for further 

detail. 

21.08.2012 

16-Aug-11 522/2011 

522/2011 RESOLVED on the motion moved by Councillor O’Regan/Etheridge that 

a further report be presented to Council regarding the request to vary the existing 

Special Sale arrangement on a Monday or Friday to be held on a Thursday. 

ENG CFM In progress In progress 

16-Aug-11 523/2011 

16-Aug-11 524/2011 

18-Oct-11 664/2011 

15-Nov-11 722/2011 

523/2011 RESOLVED on the motion moved by Councillor Redding/Kelly that 

Council authorise the staff to report back with a 12 month financial overview of the 

Saleyards. 

524/2011 RESOLVED on the motion moved by Councillor Redding/Kelly that 

Council prepare a Business Plan for the management of the Saleyards. 

664/2011 RESOLVED on the motion moved by Councillor Lowder/Sevil that the 

Council in accordance with Local Government Act Section 55 call for expression of 

interest for the Airport Services Contract. 

722/2011 RESOLVED on the motion moved by Councillor Kelly/Lowder that the 

General Manager prepare a Fleet Management policy for the February 2012 

committee meeting. 

ENG CFM First meeting of the Council conducting new busines Draft Consultant's report received and under review 

ENG CFM Draft Consultant's report received and under review 

ENG DES Tenders being prepared In progress 

CORP DCS further report to be prepared. further report to be prepared. 

General Manager's Report 



October 2012 Last Ordinary Printed: Business 9/10/2012 Paper



DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


DATE 

COMPLETE 

D 

15-Nov-11 744/2011 

744/2011 RESOLVED on the motion moved by Councillor Faber/Buckman that 

Council staff be requested to prepare a case for the return of the Narrabri 

Community Health Building to the community for consideration in the New Year. 

CORP DCS In progress In progress 

15-Nov-11 757/2011 

757/2011 RESOLVED on the motion moved by Councillor Buckman/Bates that 

Council include the following criteria in its Contributions & Donations Policy to assist 

in the preparation of a further report and an amended draft policy: 

• Earlier than April for advice of committees; 

• Determine operational validity; 

• Apply rates Annexures A and B to organisations receiving rates donation for 

consistency; 

• Flat fee; 

• Identify categories – not for profit, charitable, sporting, religious, owner of land, 

etc. 

CORP DCS In progress Report to be presented to the October, 2012 Council Meeting. 

15-Nov-11 769/2011 

769/2011 RESOLVED on the motion moved by Councillor Lowder/Buckman: 

1. That Council resolve to adopt the draft Use of Footpath Policy and place it on 

public exhibition for 28 days and invite comment from the general public. 

2. That Council resolve to adopt the following fee schedule for use of footpath 

applications: 

a. Footpath Dining - $120 administration fee plus $20 per chair 

b. Display of Goods - $95 administration fee plus $25 per linear metre 

c. Advertising Sign - $95 per sign 

3. That Council consult with the Chamber of Commerce during the exhibition 

period to obtain their comments on the policy. 

GM PDM In progress waiting for a response from Chamber of Commerce 

20-Dec-11 829/2011 

20-Dec-11 840/2011 

20-Dec-11 887/2011 

20-Dec-11 916/2011 

829/2011 RESOLVED on the motion moved by Councillor Kelly/Bates that the 

Council send the Draft Plan of Management and Draft Landscape Master Plan for 

comment to the Section 355 Narrabri Lake Advisory Committee prior to being 

submitted to Council for consideration. 

840/2011 RESOLVED on the motion moved by Councillor Lowder/Redding that the 

Department of Engineering Services contact all the bus operators within the 

Narrabri Shire to establish the pickup/set down points on their routes currently 

being used, and the Department of Engineering bring back a report on how we can 

address the safety issues at these points. The process to be undertaken during the 

first quarter of 2012. 

887/2011 RESOLVED on the motion moved by Councillor Clements/Lowder that 

Council receive and note the report and endorse its content to be the basis of a 

formal project brief / terms of reference for the development of the Narrabri Shire 

Master Plan to be reported to Council no later than the 20th March 2012 Council 

Meeting. 

916/2011 RESOLVED on the motion moved by Councillor Clements/Lowder that 

Council refer a request for development of a policy framework for local 4WD access 

at Glencoe Channel during times of flooding to the Local Traffic Committee for 

report back to Council. 

ENG 

CFM 

Plan of Management currently being finalised by consultant for 


Report to October Council Meeting to exhibit 

ENG DSM Some letters received which are being collated for priority. Completed - report to October Council Meeting 28.9.2012 

GM GM Quotation being sought from KPMG Report to October 2012 Council Meeting 9.10.2012 

ENG DES First draft complete In progress 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


DATE 

COMPLETE 

D 

919/2011 RESOLVED on the motion moved by Councillor Buckman/Clements: 

1. That Council note the community feedback received to date and authorise the 

public exhibition of the Draft Narrabri CBD Master Plan documentation, comprising: 

20-Dec-11 919/2011 

• Analysis Plan 

• Proposals Plan 

• Landscape and Palette of tree species, including planting sketches and a sketch 

concept plan for Alfresco dining. 

• Sub-precinct Plan 

• This report to Council, which contains a useful summary of the Project History, 

Key Issues and Design Proposals to date for a period of six (6) weeks from 22 

December 2011 and that a report on the public exhibition outcomes concerning the 

CBD Master Plan proposals be provided to the 21st February 2012 Council 

Meeting. 

ENG CFM Final draft being reviewed prior to presentation to Council. Draft plan under review 

20-Dec-11 925/2011 

925/2011 RESOLVED on the motion moved by Councillor O’Regan/Bolton that in 

future, all new and rehabilitated causeways incorporate a concrete slab design as 

well as any pipe system necessary for drainage, and the only impediment to debris 

be a sight gauge denoting the depth of water. 

ENG RSM 2012/13 causeways identified in works program Works program 

21-Feb-12 25/2012 

25/2012 RESOLVED on the motion moved by Councillor Clements/Lowder that 

Council receive and note the report of the Code of Conduct committee and that the 

General Manager arrange for Cr Bolton to meet with the appropriate people to run 

through the Code of Conduct, particularly the dealing with contractors. 

GM 

GM 




71/2012 RESOLVED on the motion moved by Councillor Sevil/Knox that the 

Council adopt an unnamed (major) street in Shannon Estate as Queen Elizabeth II 

Avenue. 

79/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that the 

Narrabri Local Disaster Plan be made available to the public and that NSC write to 

the Peel District Emergency Management Committee and request that the Narrabri 

Local Disaster Plan be reviewed immediately with significant input from the 

residents of this shire; additionally, the Council to make it clear to the public that it 

will hold a number of public forums with regard to recent flooding events and issues 

arising from such. 

80/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that 

Council write to the Peel District Emergency Management Committee requesting 

that they reassure the Council that the Narrabri Local Disaster Plan will not be 

finalized until the process detailed in the resolution has been completed and in the 

interim and that a new trigger point has been determined for the imminent failure of 

the Wee Waa levee bank. 

ENG 

ENG 

DES 

DES 

Not viable in Shannon Estate as only road unnamed is a short 

cul-de-sac. 

1. Displan on website. 2. Local Displan under review/public 

consultation on SES flood levels complete 

No change 

In progress 

ENG DES Peel District EMC advised that the Displan is under review. In progress 



Council discuss with the Peel District Emergency Management Committee and the 

State Government establishment of Narrabri Shire Flood Recovery Committee. 

ENG 

DES 

Still awaiting guidelines from Peel DEMC for formation of 

recovery committee 

No change 


82/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that 

Narrabri Shire Council review the plans prepared by the late Mr Bob Christensen 

and Mr Jim Purcell in the light of the Stony Creek, Mulgate Creek, Horsearm Creek 

and Doctors Creek water that caused so much damage to business and private 

premises in the recent flood event particularly in the industrial area. And that we 

seek public input as part of that review. 

ENG DSM In progress 

Report to October Council Meeting confirming grant funding for 

flood study 


83/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that the 

Late Professor Crawford Munro’s (and Sinclair Knights work) work for the Namoi 

Valley Flood Investigation Trust be obtained and reviewed in the light of the Stony 

Creek, Mulgate Creek, Horsearm Creek and Doctors Creek water that caused so 

much damage in the recent flood event particularly in the industrial area. And that 

we seek public input as part of that review. 

ENG DSM In progress 

Report to October Council Meeting confirming grant funding for 

flood study 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 

20-Mar-12 115/2012 


115/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that the 

Council carry out causeway gauge investigations and installation in the 2012/13 

budget and seek assistance from Emergency Management Australia (EMA) in this 

regard. 

ENG DES In progress No change 

DATE 

COMPLETE 

D 

17-Apr-12 175/2012 

175/2012 RESOLVED on the motion moved by Councillor Faber/Kelly: 

1. That Councillors attend the next meeting of the Community Safety Precinct 

Committee at Wee Waa on 30 April, if available. 

2. That Council convene meetings of the Crime Prevention Committee and the 

CCTV Committee as soon as practicable. 

3. That the Mayor and CCC delegates meet with representatives of the Mining 

companies and The MAC to discuss integration of workers into the fabric of Shire 

communities. 

4. That Council write to the Minister for Police, urging him to implement the 

recommendations of the Parsons report, including finding ways to fund the 

implementation. 

CORP DCS Resolution to be incorporated into 612/2012 Resolution to be incorporated into 612/2012 



194/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that the 

General Manager contact the Department of Lands regarding the possibility of 

acquisition of the land at the rear of the Wee Waa Primary School bounded by 

Charles, George and Mitchell Streets for the purpose of residential subdivision and 

report back to the Council. 

218/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that 

senior staff provide an accurate written report including documentation and the 

proposed costs for temporary transfer to Tamworth and budgetary implications to 

the May 2012 Committee Meeting, on how the situation with the EPA and the lack 

of preparedness at the Narrabri Landfill site has occurred. 

GM EDM No response from Department of Education, being followed up. 

ENG CFM In progress Draft action plan under review 







229/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that a 

review be conducted on the opening and closing times for shire amenities. 

230/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that an 

investigation into reopening the rail crossing that extends from the Old Newell 

Highway to the Old Turrawan road with a view to stopping all heavy vehicle 

transport past the Narrabri West Public School. That the Grain facilities along Old 

Turrawan road as well as residents and parents and teachers be involved in these 

discussions. 

231/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that the 

investigation requested by motion 12.5 include a report into access options for 

residents of Fraser and other streets isolated from emergency services when trains 

are standing on the Moree track while being loaded. 

243/2012 RESOLVED on the motion moved by Councillor Clements/Redding that 

Council agree to sell Lot 115, DP 135076 to Mr David Ellwood for the amount of 

$5,000 and further that the purchaser pay all legal fees associated with the transfer 

of the block of land. 

250/2012 RESOLVED on the motion moved by Councillor Bolton/Kelly that Formal 

Residential Tenancy Agreements be entered into for the above Council properties 

and that further, Council authorise the Mayor and Acting General Manager to sign 

and seal, if necessary, all relevant documents relating to these agreements. 

254/2012 RESOLVED on the motion moved by Councillor Kelly/Lowder that the 

Council authorise the Mayor and Acting General Manager to sign all relevant 

documents including the new lease and further, that Council authorise the use of 

Council’s seal on all relevant documents. 

ENG CFM Report being prepared for October Council Meeting In progress with asset management plan 

ENG DSM Refer to resolution 

Letter received from Department Primary Industries 

to investigate options - report to November Meeting 

ENG DSM report went to July Council Meeting 17.7.2012 

CORP EDM Sale completed 23.8.2012 

CORP FSM In progress In progress 

CORP FSM Awaiting lodgement of DA by Lesee Awaiting lodgement of DA by Lesee 

15-May-12 264/2012 

264/2012 RESOLVED on the motion moved by Councillor Clements/Etheridge that 

the General Manager organise a workshop which is open to the public on dust 

pollution related to mining and invite the EPA, Doctors for the Environment and the 

CMA to attend the workshop and address these issues as soon as possible. 

GM 

GM 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 



278/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the 

Acting General Manager contact WWSI representatives, Department of Lands and 

the Wee Waa Show Society to discuss the transfer of ownership of the Wee Waa 

Indoor Sports Centre. 

GM GM Meeting being arranged 

DATE 

COMPLETE 

D 


279/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the 

Acting General Manager contact the Wee Waa Museum Society, Department of 

Lands and the Wee Waa Show Society to discuss the expansion of lands to 

accommodate future expansion of the Namoi Echo Museum. 

GM GM Meeting being arranged 


283/2012 RESOLVED on the motion moved by Councillor Bates/Kelly that the 

Council receive and note that the Acting General Manager undertake immediate 

testing assessment of waste disposal areas at the Narrabri Landfill, with funding to 

be provided from the Waste Management Reserves, and report to Council on the 

results, as a matter of urgency; 

Further that Council authorize the establishment in the first instance of a temporary 

position of Waste Manager to facilitate development and implementation of a 

Waste Management Plan for the Shire. 

ENG 

CFM 

Temporary Waste Manager appointed. Landfill 

action plan under review 


286/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that a 

further report on Shannon Estate be prepared including a full chronological report 

and a detailed report from a specialist legal firm in relation to the professional 

indemnity issue. 

GM 

GM 









29-Jun-12 377/2012 

287/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Mr 

Geoff Burrett prepare and submit to the May 2012 Council Meeting, a full and 

detailed report on all projects currently managed by Geoff Burrett and Associates, 

including the situation relating to the foundations at Cook Oval amenities. 

291/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the 

Council’s Parking DCP be reviewed as a matter of urgency. 

305/2012 RESOLVED on the motion moved by Councillor Sevil/Kelly that the 

Acting General Manager be authorised to take the necessary actions to ensure that 

the procedures are in place for the Local Government Elections to be undertaken. 

316/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that any 

excess funds from any of the Narrabri Heritage Committee bank accounts be 

returned to Council’s general funds. 

317/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that 

Council send a letter of appreciation to the Narrabri Heritage Committee 

acknowledging their contribution, efforts and support in achieving this valuable 

community asset. 

332/2012 RESOLVED on the motion moved by Councillor Clements/ Buckman that 

appropriate staff contact the Namoi Echo Museum to determine which locations 

they would like the museum signs, including colour and size of the signs and 

proceed with the approvals process. 

336/2012 RESOLVED on the motion moved by Councillor Lowder/Buckman that 

the Council accept the Tender T039/2012 – NIRW Scrap Ferrous Metal and Lead 

Acid Battery Collection Contract received from OneSteel Recycling Pty Ltd and 

authorise the General Manager to execute a contract with OneSteel Recycling Pty 

Ltd. 

342/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that 

Council adopt the draft Heritage Development Control Plan and further exhibit the 

document in accordance with Clause 18 of the Environmental Planning and 

Assessment Regulation 2000. 

377/2012 RESOLVED on the motion moved by Councillor Kelly/Etheridge that in 

accepting the nomination of delegates to the Santos Community Consultation 

Committee Council seek assurances from Santos that any member of the 

community committee declares shareholdings and any other financial interest in 

Santos. 

ENG DES Complete 21.8.2012 

GM PDM In progress with consulting firm 

GM GM complete 13.9.2012 

CORP FSM Report to October Meeting Report to October 2012 Business Paper 5.10.2012 

CORP DCS Report to October Meeting Report to October 2012 Business Paper 5.10.2012 

ENG DSM Awaiting feedback from Namoi Echo Museum 

ENG CFM Complete 24.8.2012 

GM PDM Complete 13.9.2012 

CORP DCS Letter sent awaiting reply Letter sent awaiting reply 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


DATE 

COMPLETE 

D 

385/2012 RESOLVED on the motion moved by Councillor Kelly/Etheridge 


• That the Council provide financial support for the CMCA Rally to be hosted in the 

Narrabri Shire in October 2013. 

• Provide a letter of support to the CMCA stating Councils commitment to hosting 

the event in Narrabri. 

CORP TM Awaiting contract documents from CMCA 

Meeting between representatives for CMCA, Showground Trust 

and Council being convened to review contract documents. 

386/2012 RESOLVED on the motion moved by Councillor Kelly/Etheridge that 

should Council be successful in hosting the rally then a subcommittee of Council be 

formed to look at appropriate methods of funding. 


393/2012 RESOLVED on the motion moved by Councillor Etheridge/Kelly that the 

Council initiate a Public Consultation process in accordance with Section 644A of 

the Local Government Act 1993, in relation to the possible creation of an Alcohol 

Free Zone around the Narrabri Airport Terminal; and further that the results of the 

Public Consultation process are to be reported to a future meeting of Council. 

ENG DES public exhibition Report to October Council Meeting to create zone 


406/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that at an 

appropriate meeting Council invite RMS and the ATA to provide information of the 

options being considered and the merits or otherwise of each option being 

considered and in specific HML Quad Axle Group Combinations. 

ENG RSM Letter being drafted Letter sent 12.10.2012 


408/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that 

Councillors provide information to staff in relation to the Plant Procurement Policy. 

CORP 

FSM 



Council consent to sell the Yarrie Lake Road properties by calling for Expressions 

of Interest of Lot/s 1 & 6, DP 1154624; Lot/s 2 & 5, DP 1154624; and Lot/s 3 & 4, 

DP 1154624 and that all costs associated with the sale of the land be borne by the 

prospective purchaser. 

GM EDM Yarrie Lake not advertised due to Eng feedback requirements 



Council consent to sell the Francis Street properties by calling for Expressions of 

Interest of Lot 1, DP 112/848415; and Lot 2, DP 112/848415 and that all costs 

associated with the sale of the land be borne by the prospective purchaser. 

GM 

EDM 

Expression of interest currently being advertised. Closing date 

28.9.12 





425/2012 RESOLVED on the motion moved by Councillor O’Regan/Sevil that 

Council support Namoi Councils in making a submission to the Inquiry into the 

Management of Public Land in NSW. 

427/2012 RESOLVED on the motion moved by Councillor O’Regan/Sevil that 

Namoi Councils be requested to provide a copy of the submission, once prepared, 

to Narrabri Shire Council prior to the Namoi Councils Meeting of 2nd August to 

allow Councillors the opportunity to provide feedback to Narrabri Shire Council 

delegates to Namoi Councils. 

455/2012 RESOLVED on the motion moved by Councillor Bolton/Kelly that Council 

place the Competitive Neutrality Complaints Management Policy on Public 

Exhibition for a period of 28days in conjunction with the Local Government Act, 

1993. 

457/2012 RESOLVED on the motion moved by Councillor Sevil/Redding that the 

Council approve the construction of ten (10) on-street parking bays adjacent to the 

Nurruby Childcare Centre, and designated as ‘15 minute only parking - Monday to 

Friday’ as per Plan No.1218225-01. 

GM 

GM 

GM 

GM 

GM GM Advertised 13.8.2012 

ENG RSM Included in works program 

In program awaiting pricing of K & G in conjunction with Aquatic 

Centre Carpark and Tibbereena Street reconstruction 



483/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the 

Council write to the Chair of Namoi Councils requesting a response to Narrabri 

Shire Council’s correspondence relating to a proposed mining training centre for the 

region, and in addition, request that a copy of the resolution resulting from that 

correspondence and details of the actions taken.Further, that Namoi Councils 

provide a copy of the Terms of Reference and Delegations which established the 

Minerals and Energy Working Group. 

GM 

GM 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 



484/2012 RESOLVED on the motion moved by Councillor Etheridge/Lowder that 

Council offer the Narrabri Lions Club Lot 3, Section 10, DP. 939800 for a price of 

$760.00 

CORP DCS Contracts being exchanged Contracts being exchanged 

DATE 

COMPLETE 

D 


485/2012 RESOLVED on the motion moved by Councillor Etheridge/Lowder that all 

costs associated with the sale of the land be borne by the prospective purchaser. 

CORP DCS Council solicitor providing services pro bono as a community Council solicitor providing services pro bono as a community 



Council authorise the Mayor and General Manager to sign and affix the Common 

Seal of Council to any necessary documentation regarding this matter. 

CORP DCS Contracts exchanged Contracts exchanged 



Council consent to sell Lots 1 to 7, DP. 758081 known as Bellata Caravan Park by 

calling for Expressions of Interest and that all costs associated with the sale of the 

land be borne by the prospective purchaser. 

CORP DCS EOI closed 31.8.12 Report to October Meeting. Report to the November, 2012 Committee Meeting. 


488/2012 RESOLVED on the motion moved by Councillor Etheridge/Redding that 

Council offer Nurraby Children’s Services Incorporated a five (5) year lease for the 

amount of $26,000 per annum (GST exclusive) under Council’s standard lease 

terms and conditions with an option for a further five (5) years on Council’s property 

at 72 Gibbons Street Narrabri and further, that Council authorise the Mayor and 

General Manager to sign and affix the Common Seal of Council to any necessary 

documentation regarding this matter. 

CORP SFO Leases drafted Report to the October, 2012 Business Paper 05-Oct-12 




Council offer Nurruby Children’s Services Incorporated (Nurruby) a five (5) year 

lease for the amount of $18,500 per annum (GST exclusive) under Council’s 

standard lease terms and conditions with an option of a further three (3) year lease 

on Council’s property at 97 Cowper Street Wee Waa and further, that Council 

authorise the Mayor and General Manager to sign and affix the Common Seal of 

Council to any necessary documentation regarding this matter. 

500/2012 RESOLVED on the motion moved by Councillor Lowder/Clements that 

the Council install associated linemarking and sign posting adjacent to the Wee 

Waa Museum vehicle entry and exit points in accordance with plan No.1218240-1, 

to improve the safety of museum patrons. 

CORP SFO Further report to October Meeting Report to the October, 2012 Business Paper 05-Oct-12 

ENG RSM CSR 65656 raised - implementing In progress 


501/2012 RESOLVED on the motion moved by Councillor Etheridge/Clements that 

the Council approve the Road Train route and request the RTA to gazette 5.95km 

of Grain Valley Road (MR7709), and 0.45km of Blairmore Road (SR20) from the 

intersection of Wee Waa Street (Kamilaroi Highway) to the Namoi Cotton Boggabri 

Gin, under an initial twelve month trial period. 

ENG DSM Change officer to DSM implementing 

Awaiting approval notice from Roads and Maritime Services 

(RMS) 







502/2012 RESOLVED on the motion moved by Councillor O’Regan/Redding that 

the Council request the Traffic Facilities Committee to review the speed limits to 

80km/h from the 50km zone to the Namoi Cotton Gin. 

503/2012 RESOLVED on the motion moved by Councillor Bolton/Redding that the 

Council install ‘No Stopping’ signs 3m either side of the Narrabri Hospital 

Emergency Vehicle entry/exit located on Gibbons Street to enable safe Ambulance 

access onto Gibbons Street, Narrabri. 


the Council install associated linemarking and sign posting (being 2hr angle 

parking) for the currently reserved parking space, located on Doyle Street adjacent 

to the old Ambulance Station, to enable this space to be used by the general public. 

505/2012 RESOLVED on the motion moved by Councillor Bolton/Clements that the 

Council extend the AB-Triple trial period along the section of Millie Road (SR01) 

from the Walgett Shire boundary to the Bellata Graincorp Silo entry, for a further 

twelve (12) months due to a lack of available data. 


Council adopts the Narrabri Shire Council Weed Management Program 2011-2016. 

515/2012 RESOLVED on the motion moved by Councillor Etheridge/Bolton that the 

Narrabri Shire Council call for sportspersons who meet the criteria for inclusion on 

the Wall of Fame. 

ENG DSM change officer to DSM refer to next Traffic Committee Meeting No change 

ENG DSM Change officer to DSM implementing Completed 28.9.2012 

ENG DSM Change officer to DSM implementing Completed 28.9.2012 

ENG DSM Change officer to DSM implementing Completed - Report results to future Council Meeting 28.9.2012 

ENG DES completed 29.6.2012 

GM EDM complete 17.8.2012 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


17-Jul-12 530/2012 



516/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that 

options for the use of Panton Cottage be opened for Expressions of Interest from 

members of the public. 


Council reply with counter offer/s of $55,000 for Lot OA DP 389913 and $35,000 for 

Lot OB DP 389913 to Yestrain 2 Pty Ltd based on the received independent 

valuations. 

539/2012 RESOLVED on the motion moved by Councillor Bolton/Clements that 

Council resolve to forward the Planning Proposal (prepared by Mitchell Hanlon 

Consultants Pty Ltd in relation to Lot 81 Deposited Plan 2855) to the Minister of 

Planning in accordance with Section 56 of the Environmental Planning and 

Assessment Act 1979; and 

That Council seek the comment of the Office of Environment and heritage (Flood 

Plain Control Unit) in relation to the proposal if a gateway determination is granted 

by the Department of Planning. 

CORP DCS Expressions of Interest/suggestions close 28th September 2012 Report to October 2012 Council Meeting 

GM EDM Negotiations continuing 

GM PDM In progress. Forwarded to Department of Planning 

DATE 

COMPLETE 

D 






543/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that 

Council approve a lease arrangement with The Mac Group and Boggabri Caravan 

Park for a six month term with the option to extend an addition three months. 

547/2012 RESOLVED on the motion moved by Cr Clements/Bates that Council 

review the Crime Prevention Plan. 

548/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that the 

Council adopt the concept plan (drawing No. 1218248-06) for the creation of grave 

side access roads, and include these works to the Community Facilities priority list 

for future funding allocations. 


the Council adopt Option 1 (being the extension of Avon Street to intersect with Old 

Turrawan Road) as the preferred option for light traffic and that a detailed survey 

and design be undertaken to determine the cost of Option 1 for consideration at a 

future Council meeting. 

558/2012 RESOLVED on the motion moved by Councillor Bolton/Etheridge that 

Council engage “Sicada Fire & Safety” as the company to provide fire fighting 

equipment and maintenance of that equipment and that a specific service 

agreement for 3 years is drawn up to outline that role and that Council authorise the 

signing and affixing of the seal to any necessary documentation for Sicada Fire & 

Safety to provide fire fighting equipment and maintenance of that equipment. 

CORP SFO Lease being prepared Lease being prepared 

CORP DCS To be reviewed by the Crime Prevention Committee 

ENG CFM To inculde in future works priority list No change 

ENG DSM Refer to 588/2012 Completed - report to November Council Meeting 28.9.2012 

CORP FSM Completed 30.8.2012 


7-Aug-12 563/2012 


559/2012 RESOLVED on the motion moved by Councillor O’Regan/Etheridge that 

the Council as Trustee for the Narrabri Old Goal grant the request from the 

Department of Agriculture, Fisheries and Forestry (DAFF) for an extension of the 

lease of two rooms in the Narrabri Old Goal for the use of Australian Quarantine 

and Immigration Services (AQIS) for one (1) year with the option for to extend the 

lease for two terms of one (1) year each. And further that the Council authorise the 

Mayor and the General Manager to sign all relevant documents including the new 

lease and that Council authorise the use of Council’s seal on all relevant 

documents. 

563/2012 RESOLVED on the motion moved by Councillor Faber/Bolton that the 

Council receive and note the correspondence from Hon Brad Hazzard MP and 

advise the Minister in writing when the Narrabri LEP has been completed. 

565/2012 RESOLVED on the motion moved by Councillor Faber/Etheridge that the 

Council write to the Minister for sustainability, Environment, Water, Population and 

Communities, the Hon Tony Burke, commending the findings of the Committee for 

Regional Australia requesting that the recommendations of the Inquiry be 

implemented. 

CORP SFO Awaiting response from Lessees Completed. 3.10.2012 

GM GM In progress In progress 

GM GM Completed 3.10.2012 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 



567/2012 RESOLVED on the motion moved by Councillor Redding/Buckman that 

the Council write to Paul Callaghan, CEO of TAFE New England seeking a meeting 

to discuss that Narrabri was not given the chance to lodge a proposal for the trade 

training centre; additionally, express the Council’s disappointment in the way the 

matter has been handled; and further 

that the Council write to the funding body of TAFE (DEEWR) expressing its 

disappointment that Council has not been consulted and the apparent lack of 

process has excluded Narrabri Shire Council. 

DATE 

COMPLETE 

D 

GM GM Complete Completed 8.10.2012 




568/2012 RESOLVED on the motion moved by Councillor Bolton/Bates that the 

main street areas of Narrabri, Wee Waa and Boggabri as defined by urban design 

area plans, be identified as an “urban design area precinct” and that development 

control plans be revised to ensure appropriate and sympathetic development to the 

streetscape character of those designated areas and that Council retain the current 

and proposed list of specific heritage items currently listed in Narrabri LEP No. 2, 5 

and 1992 and that proposed heritage conservation zones not be included in the 

Draft LEP. 

569/2012 RESOLVED on the motion moved by Councillor Clements/Knox that the 

Council rescind motion 342/2012. 

570/2012 RESOLVED on the motion moved by Councillor Bates/Lowder that the 

Council retain the R1 general residential zone within the draft Narrabri Local 

Environmental Plan 2012, to retain flexibility within the residential zone. To enable 

community confidence Council shall draft an accommodation uses development 

control plan following gazettal of the draft LEP to ensure high standards of 

development including standards for construction and design. The Council shall 

also revise its notification policy to tighten its regulatory controls to enable 

mandatory notification of all accommodation type applications with the exception of 

single residential dwellings. 








571/2012 RESOLVED on the motion moved by Councillor Bolton/Lowder that the 

Council retain the R5 Rural Residential Zones in Wee Waa. The Council following 

gazettal of the plan shall draft a ‘Rural Residential Precinct Development Control 

Plan’ for the area prior to the approval of any application for subdivision, that 

articulates proposed controls associated with the land The DCP shall provide 

development standards particularly with respect to building envelopes and setbacks 

to ensure that land use conflict with adjoining agricultural enterprises is minimised. 

572/2012 RESOLVED on the motion moved by Councillor Clements/Buckman that 

the General Manager be authorised to put forward all items agreed to in the Draft 

Narrabri Local Environmental Plan 2012 – Precis Summary Issues Paper, and that 

should any be formally rejected by the Department, that staff be authorised to 

remove them from the Draft LEP on the basis that they be presented to a future 

Council as separate planning proposals. 

573/2012 RESOLVED on the motion moved by Councillor Bolton/Lowder that 

Council not support submission No. 234310 to alter the proposed zone from RU1 to 

R1 residential within a minimum allotment size of 550sqm. 

574/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that the 

items in the Draft Narrabri Local Environmental Plan 2012-Precis Summary Issues 

Paper be included in the Draft LEP with the exception of 234310 and 234344 with 

reference to resolution number 573/2012. 











DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


DATE 

COMPLETE 

D 

575/2012 RESOLVED on the motion moved by Councillor Bates/Clements that the 

Council adopt, the Draft LEP 2012 as amended by resolutions from the August 

2012 Extraordinary Council Meeting as listed below: 


568/2012; 






574/2012. 


and that the Council authorise the General Manager to forward the Narrabri Draft 

Local Environmental Plan 2012, to the Department of Planning for gazettal under 

section 68 of the Environmental Planning and Assessment Act 1979. 







the Council thank Cr Kelly for his input into the LEP. 

577/2012 RESOLVED on the motion moved by Councillor Clements/Redding that 

the Council thank Mr Nick Wilton for his work on the LEP. 

581/2012 RESOLVED on the motion moved by Councillor Etheridge/Knox that 

Council determine development application DA109/12 in accordance with Section 

80(1)(a) of the Environmental Planning and Assessment Act 1979 by way of 

Approval – subject to the attached standard Conditions of Consent in schedule 1 of 

this report; 

582/2012 RESOLVED on the motion moved by Councillor O’Regan/Etheridge that 

Council approve construction of a new dwelling house on Lot 240, DP. 754944, 227 

Old Gunnedah Road, Narrabri as the land is consistent with existing development in 

the area and is in the area identified in the new LEP as suitable for small dwelling 

lots; further that the General Manager be authorised to impose conditions of 

Development Consent as necessary. 


Council approve the application to construct a new dwelling house at Lot 1 DP. 

54439, Fitzroy Street, Narrabri as the land is consistent with existing development 

in the area and is in the area identified in the new LEP as suitable for small dwelling 

lots; further that the General Manager be authorised to impose conditions of 

Development Consent as necessary. 

GM GM Complete 7.8.2012 






584/2012 RESOLVED on the motion moved by Councillor O’Regan/Redding that 

Council approve the application for a new three-bedroom dwelling house on Lot 

183, DP. 757093, 182 Turrawan Road as the land is consistent with existing 

development in the area and is in the area identified in the new LEP as suitable for 

small dwelling lots; further that the General Manager be authorised to impose 

conditions of Development Consent as necessary. 



585/2012 RESOLVED on the motion moved by Councillor Bolton/Sevil that the area 

along Old Turrawan Road be reviewed in regard to appropriate zoning by the next 


GM 

PDM 


587/2012 RESOLVED on the motion moved by Councillor O’Regan/Knox that 

Council donate the amount of $500.00 from the Contributions & Donations – 

Special/Non-Profit allocation to The Returned and Services League of Australia 

(NSW Branch) Narrabri RSL sub-branch to assist in the erection of a new Narrabri 

RSL War Memorial subject to the Development Application being approved. 

CORP 

DCS 

subject to the Development Application being approved, 

awaiting notice. 

subject to the Development Application being approved, 

awaiting notice. 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


DATE 

COMPLETE 

D 


588/2012 RESOLVED on the motion moved by Councillor Clements/Buckman that 

the Council take no further action on determining the height of the Wee Waa Town 

Levee until such time as; 

a) the final draft report for the Wee Waa Levee Flood Review has been obtain by 

URS Australia, 

b) a public meeting be held to discuss the recommendations of this report, and 

c) the results of the Failure Impact Assessment for the Wee Waa Town Levee are 

obtained. 

ENG DES URS programmed to complete Nov/Dec No change 


Council, subject to favourable advice from the Local Traffic Committee, grant 

conditional approval to the Narrabri RSL sub-Branch to temporarily close a public 

road, being; 


• Maitland Street – between Spencer Street and Denison Street 

• Fitzroy Street – between Barwan Street and Violet Street 

for the purpose of conducting a Memorial Service to commemorate Victory in the 

Pacific Day and Vietnam Veterans Day on Wednesday 15 August 2012, between 

10:45AM and 11:30AM and that Council staff render every assistance in the 

development of the required traffic plans. 

ENG DSM Complete 15.8.2012 



591/2012 RESOLVED on the motion moved by Councillor Sevil/Clements that the 

Old Turrawan Road - Road Train Route be deferred and considered in conjunction 

with the report on the reopening of the rail crossing. 

592/2012 RESOLVED on the motion moved by Councillor Bolton/Sevil that the 

Council defer the construction of the Narrabri 50m outdoor pool and new 

grandstand until a report is prepared for the new Council’s consideration. 

ENG DSM Refer resolution 230/2012 Refer resolution 230/2012 

ENG DES First available Council meeting for new business Report being prepared for November Council 








Council authorise the Mayor and the General Manager to affix the common seal of 

Council to the Namoi Water Utilities Binding Alliance Deed of Agreement. 


the ten names included in Cr Etheridge’s Delegates Report be added to the 

Sporting Wall of Fame. 


the draft policy for inclusion on the Sporting Wall of Fame be referred to the next 

Council for consideration. 

609/2012 RESOLVED on the motion moved by Councillor Faber that the General 

Manager and the Mayor be authorised to make a submission on behalf of the 

present Council before 5th October 2012. 

610/2012 RESOLVED on the motion moved by Councillor Faber that the Council 

write to the Minister for Planning requesting an extension to the consultation period 

for the Green Paper on the review of the Environmental Planning and Assessment 

Act 1979 until the 31st December 2012. 

612/2012 RESOLVED on the motion moved by Councillor Faber that the Council 

convene meetings of the Crime Prevention Committee and CCTV Committee as 

soon as practicable and that the report by the Mayor relating to the Community 

Safety Precinct Committee held 31 July 2012 be received and noted. 

ENG DES Awaiting final deed from Namoi Councils No change 

GM 

EDM 

Spelling being checked, once correct additional names ordered 

and included on sporting wall. 


GM EDM Report to September Council Meeting. 24.8.2012 



CORP DCS Meeting to be convened 


613/2012 RESOLVED on the motion moved by Councillor Sevil/Bolton that the 

General Manager prepare a proposal for consideration by the Gwabegar community 

for expenditure of the proceeds of recent insurance claims. 

CORP DCS In progress 


614/2012 RESOLVED on the motion moved by Councillor Bolton/Redding that the 

General Manager report to Council that any Committee to which Council has 

delegates, has a robust constitution and is open and transparent. 

GM 

GM 


615/2012 RESOLVED on the motion moved by Councillor Redding/Knox that the 

Council endorse and receive the Resolution Register for August 2012 and that the 

completed items marked ‘yellow’ be approved for deletion from the Resolution 

Register as amended. 

GM GM Amended. Complete 24.8.2012 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 


DATE 

COMPLETE 

D 







616/2012 RESOLVED on the motion moved by Councillor Redding/Bolton that 

Council engage Tilt and Co to complete a Promotional DVD of Narrabri Shire 

showing a visual presentation of school and preschool facilities, Crossing Theatre, 

coffee shops, craft activities, boutique shops, modern shopping, sports activities, 

recreation, nightlife, housing, etc and types of jobs available for the partners of 

mine workers according to Version 2 of their quotation for the price of $22,254.32. 

617/2012 RESOLVED on the motion moved by Councillor Lowder/Knox that 

Council adopt the Community Strategic Plan. 

618/2012 RESOLVED on the motion moved by Councillor Bates/Lowder that the 

Council approve the reallocation of internal reserves to the currently unfunded 

Council contribution of $37,200.00 to the Shire Wide Pedestrian and Cycle Plan 

and PAMP study with funds to be sourced from the Section 94 – Roads Internal 

Restriction. 

619/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that in 

accordance with Section 625 of the Local Government Act, 1993 that Council note 

and receive the monthly investment report as at 31 July 2012 and that Council note 

that Council’s Senior Finance Officer has certified that Council’s investments have 

been made in accordance with the Local Government Act 1993, the Local 

Government Regulations and Council’s own investment policy. 

620/2012 RESOLVED on the motion moved by Councillor Lowder/Bates that 

Council endorse the applications made to the Department of Primary Industries, 

Public Reserve Management Fund (PRMF) for projects at the Old Boggabri 

Courthouse and the Old Narrabri Cemetery. 

621/2012 RESOLVED on the motion moved by Councillor Bolton/Knox that the 

Council defer the construction of the Narrabri 50m outdoor pool and new 

grandstand until a report is prepared for the new Council’s consideration. 

GM EDM Have been engaged. Completion date Nov/Dec 

GM EDM Complete. Policy added on internet. 22.8.2012 

CORP FSM Included in QBR September 2012. Complete 22.8.2012 

CORP FSM Complete 22.8.2012 

CORP DCS Complete 22.8.2012 

ENG DES Refer 592/2012 


622/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that the 

Council seek the advice of the Local Traffic Committee in favour of including the 

installation of a traffic calming device on Rose Street, Wee Waa, at both the 

Maitland Street and Warrior Street intersections and include these works to the 

Wee Waa Streets priority list for future funding allocations. 

ENG 

DES 

First available Traffic Committee meeting for new Council 

business 





623/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that the 

Council suspend the Alcohol Free Area on Leitch Oval Narrabri, between the hours 

of 2:00PM Saturday 15 September 2012 to 10:00AM Sunday 16 September 2012, 

for the Cancer Council NSW Relay for Life event. The car park area will remain an 

Alcohol Free Zone and that the Council waive the $100 lodgement fee of the 

‘Request for Suspension of an Alcohol Free Area’ for Cancer Council NSW due to it 

being a not for profit organisation. 

624/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that this 

Council recommends to the future Council that they review the completion of 

Culgoora Road works as a priority. 

625/2012 RESOLVED on the motion moved by Councillor Bolton/Knox that the 

Council provide use of the CBD Rose Street banner brackets at no cost to the Wee 

Waa Chamber of Commerce in exchange for the Chamber accepting responsibility 

for all tasks relating to use and maintenance of the banner brackets; and further 

that Council require a copy of the Wee Waa Chamber of Commerce Certificate of 

Currency listing Council as an interested party; and further that Council require 

hanging and removal of banners to be completed by an appropriately qualified 

person. 


the Council accept the Tender Q054/2012 – Quotation to Supply Regional 

Chemical Collections received from Transpacific Industries Pty Ltd and authorise 

the General Manager to execute a contract with Transpacific Industries Pty Ltd. 

ENG DES In progress 16.9.2012 

ENG DSM Awaiting Council Meeting 

ENG 

CFM 

Correspondence informing Chamber of decision sent 21.8.12 

and requesting Certificate of Currency 

ENG CFM Tenders/contract being executed 



the Council approve Option 2 for the removal of flow meters and associated 

electrical equipment and that Council notify the NSW EPA of that action. 

ENG WSM Letter to be sent to EPA notifying them of decision by 30.8.2012 27.8.2012 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 




Council accept the proposed arrangement of $30.00 per fortnight to be paid on 

assessment 01288-00000000-000, being outstanding rates and stop further interest 

accruing for a period of 12 months. 

DATE 

COMPLETE 

D 

CORP DCS Complete. Applicant advised 22.8.2012 



Council accept the proposed arrangement of $30.00 per fortnight minimum to be 

paid on assessment 01302-20000000-000, being outstanding rates and stop further 

interest accruing for a period of 12 months. 









25-Sep-12 10A.1 635/2012 

25-Sep-12 11.1.4 638/2012 








636/2012 RESOLVED on the motion moved by Councillor Faber/Redding that the 

Council approve Councillor Knox to attend the Campervan and Motorhome Forum 

in Boonah on 19 October, 2012. 


delegations of authority for Mayor Bolton as listed in this policy statement be 

adopted, and FURTHER that the delegations of authority for Deputy Mayor 

O’Regan as listed in this policy statement be adopted. 

639/2012 RESOLVED on the motion moved by Councillor Faber/Lowder that 

Council retain the four general committees and determine the delegations of 

authority assigned to them and the position of Chairperson and further that Council 

elect from its members its representative to the Local Traffic Facilities Committee. 

640/2012 RESOLVED on the motion moved by Councillor Lowder/Faber that the 

Council remain as a Committee of the Whole. 


Committee of the Whole be empowered to make resolutions at Committee 

Meetings and the guidelines for those decisions to be determined at the next 

Finance and Governance Committee Meeting. 


GM 

GM 

Vehicle arranged, Cr Knox advised he has arranged private 

accommodation. 



GM GM Noted 28.9.2012 


GM GM Noted. In progress 3.10.2012 


642/2012 RESOLVED on the motion moved by Councillor Faber/Lowder that the 

following Councillors be elected as Chairs to the Committees:Finance & 

Governance Committee: Cr Flower Planning & Development Committee: Cr 

Redding Public Infrastructure & Community Facilities: Cr BoobyRoads & Fleet 

Committee: Cr Lowder Local Traffic Facilities Committee: Cr Lowder 





643/2012 RESOLVED on the motion moved by Councillor Redding/Booby that the 

Ordinary Meetings of Council be held on the third (3rd) Tuesday of each month 

excluding January commencing at 9.00am and FURTHER that the November 2012 

Ordinary Meeting of Council be held in Wee Waa. 

644/2012 RESOLVED by Cr O’Regan/Redding that the Committee Meetings be 

held on the first Tuesday of each month excluding January commencing at 9.00am. 

645/2012 RESOLVED on the motion by Councillor Faber/Redding that Council 

adopt the 2012/13 Public Consultation meetings as follows: 

• Tuesday 23 October 2012 - Bellata 

• Tuesday, 27 November 2012 - Boggabri 

• Tuesday, 26 February 2013 - Narrabri 

• Tuesday, 26 March 2013 - Gwabegar 

• Tuesday, 23 April 2013 - Pilliga 

With the November Ordinary Council Meeting held in conjunction with the Wee 

Waa Public Consultation Meeting to be held Tuesday, 20th November 2012 

commencing late afternoon. 



CORP DCS In progress 







DATE OF 

MEETING 

ITEM NO 

RESOLUTION 

NO 






646/2012 RESOLVED on the motion moved by Councillor Redding/O’Regan that 

the Council nominate delegates to sit on external Committees and organisations as 

listed and provide Delegates Reports and minutes as per the Code of Meeting 

Practice Policy: 

649/2012 RESOLVED on the motion moved by Councillor Lowder/Redding that all 

Councillors attend the one day Induction Workshop on Wednesday, 26th 

September 2012 conducted by the Local Government Learning Solutions facilitator; 

and further, that Council Shire Councillors attend the DLG’s Councillor Workshops 

in Moree on Friday, 12th October 2012 or Tamworth on Wednesday, 24th October 

2012. 

650/2012 RESOLVED on the motion moved by Councillor Faber/Flower that the 

General Manager determine whether the DLG is happy for in house training to act 

as Councillor Workshop. 

651/2012 RESOLVED on the motion moved by Councillor Redding/Faber that 

pursuant to section 413(2)(c) of the Local Government Act 1993, Council adopt the 

General Purpose Financial Reports and Special Purpose Financial Reports 

covering the financial year ended 30 June 2012 as presented and they be duly 

signed and submitted for external audit. 

DATE 

COMPLETE 

D 



GM 

GM 

Complete - Councillor Workshops are recommended but no 

compulsory 


CORP FSM Completed 25.9.2012 







Subject: 

Author: 


Allowing Councils to Advertise by Electronic Means 


Nil to this report 

RECOMMENDATION: That Council write to the Premier in support of changes to the 

Local Government Act 1993 to allow the option of advertising by electronic means. 

Background 

Concerns have been held by Lane Cove Council with regard to the financial burden that newspaper 

advertisements carry for the Council in relation to adoption of policies, tenders, granting of leases 

and licenses, job advertisements, fees and charge, financial statement and development application 

consents. Lane Cove Council resolved at its Council Meeting held on 16 th July 2012 to submit a 

motion to the 2012 Local Government Association Conference to write to the Premier to seek 

changes to the Local Government Act 1993 to allow the option of advertising by electronic means 

and seek the support of other NSW Councils. 


Lane Cove Council has requested in writing that the Council support their motion and has 

respectfully requested that the Council send a letter to the Premier to ensure this matter is included 

as part of the upcoming review of the Local Government Act. 

Attachments 

Nil to this report. 


If the option to use electronic means was included in the review of the Local Government Act, the 

Council would have the option to use cost efficient advertising. 











MAYOR 

Page 79 of 449



Subject: 

Author: 


2012 National Local Roads and Transport Congress 



RECOMMENDATION: That the Council nominate the Director Engineering Services, 

the Roads and Fleet Committee Chair and the Mayor to attend the 2012 National Local 

Roads and Transport Congress to be held in Hobart on 14-16 November 2012. 

Issues 

 

Nominate Council delegates to attend the 2012 National Local Roads and Transport 

Congress. 

Background 

No representatives from Narrabri Shire Council attended the National Local Roads and Transport 

Congress in 2011 which was held in Mount Gambier or 2010 which was held in Bunbury. 

Council was represented by the Mayor, Chair of Roads and Fleet Committee and the Director 

Engineering Services at the 2009 Congress held in Mackay. 


The Congress will focus on issues relating to road infrastructure in rural areas and “Delivering 

Your Agenda”. 

The program outline for the congress at the time of preparing this report is as follows: 

Wednesday 14 th November 

Welcome reception 

Thursday 15 th November 

Presidents Address 

Keynote speaker: asset management as it applies to local roads and bridges 

Minister for Infrastructure and Transport, the Hon Anthony Albanese MP 

Regional roads and bridges – the importance of local road network to the local community 

with focus on asset management 





MAYOR 

Page 80 of 449


Regional roads and bridges – connecting communities 

The importance of Nation Building 2 to local government 

Regional roads and bridges – what more needs to be done 

Leader of the Nationals, the Hon Warren Truss MP 

Road safety – role of LG in providing a safe environment and changing behaviours 

How LG can work with business to promote road safety 

Congress Dinner 

Friday, 16 th November 

State of the Local Road Assets – launch report on Phase 1, what it means, where to from 

here 

State of the Local Road Assets – Phase 1: response from councils 

From farm gate to port – the role of transport in driving economic and social health 

National Heavy Vehicle Regulator – implementation update 

Heavy Vehicle Charging and Investment – project update 

From farm gate to port – the changing role of local government 

Drawing the story together – congress wrap up and close 

Attachments 



The cost of registration for the Congress per delegate plus accommodation and travel. 

Conference cost is approximately $2,215 per delegate. 

Comprising of: 

Registration $ 845.00 

Airfares 

Nbri – Sydney - Hobart $ 980.00 return (approx) 

Accommodation 

$ 390.00 ($130 per night) 

Total cost for three delegates $6645.00 






Council will pursue all avenues for additional funding to address deteriorating condition of 

Council’s road infrastructure 





MAYOR 

Page 81 of 449



Subject: 

Author: 


Payment of Expenses and Provisions of Facilities to Councillors Policy 



RECOMMENDATION: That Council adopt the Draft Policy titled: Payment of 

expenses and Provisions of facilities to Councillors. 

Issues 

 

To adopt the Payment Of Expenses And Provisions Of Facilities To Councillors Policy. 

Background 

Council conducted a review of the Payment Of Expenses And Provisions Of Facilities To 

Councillors Policy in reflection of the Local Government Act, 1993, as stated below- 

252 Payment of expenses and provision of facilities 

(1) Within 5 months after the end of each year, a council must adopt a policy 

concerning the payment of expenses incurred or to be incurred by, and the 

provision of facilities to, the mayor, the deputy mayor (if there is one) and the 

other councillors in relation to discharging the functions of civic office. 

(2) The policy may provide for fees payable under this Division to be reduced by an 

amount representing the private benefit to the mayor or a councillor of a facility 

provided by the council to the mayor or councillor. 

(3) A council must not pay any expenses incurred or to be incurred by, or provide any 

facilities to, the mayor, the deputy mayor (if there is one) or a councillor otherwise 

than in accordance with a policy under this section. 

(4) A council may from time to time amend a policy under this section. 

(5) A policy under this section must comply with the provisions of this Act, the 

regulations and any relevant guidelines issued under section 23A. “ 


The Draft was adopted by Council at the September 2010 Ordinary Meeting of Council and 

presented to the public for Public Exhibition. No comments were received at that time. The same 

policy was subsequently re-adopted at the Ordinary Council Meeting held 15 th November 2011 as 

per legislative requirements. 

Attachments 

Attachment 11.1.4.a: 

Policy 

Draft Payment Of Expenses And Provisions Of Facilities To Councillors 





MAYOR 

Page 82 of 449



Payment of expenses and provisions of facilities to Councillors are allocated in the 2012/13 budget. 


To be reviewed in conjunction with Section 252 of the Local Government Act, 1993. 









MAYOR 

Page 83 of 449


PAYMENT OF EXPENSES AND PROVISION 

OF FACILITIES TO COUNCILLORS 

Responsible Department: 

Responsible Section: 

Responsible Officer: 

General Manager’s 

General Manager’s 


Part 1 Introduction 

1. Title and Commencement of the Policy 

Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors. 

Policy commences on 01 October 2010. 

2. Purpose of the Policy 

The purpose of the Policy is to ensure that there is accountability and transparency in the reimbursement of 

expenses incurred or to be incurred by Councillors. The Policy also ensures that the facilities provided to 

assist Councillors to carry out their civic duties are reasonable. 

3. Objectives and Coverage of the Policy 

To provide for the fair and equitable reimbursement of expenses incurred by the Mayor, Deputy Mayor and 

Councillors in discharging the functions of civic office. To provide adequate facilities for use by the Mayor, 

Deputy Mayor and Councillors to enable them to discharge the functions of civic office. 

4. Making and Adoption of the Policy 

Originally adopted at the Ordinary Meeting of Council May, 1995. 

5. Reporting Requirements 

Council is required by Section 428 of the Local Government Act 1993 to include in their Annual Report: 

• A copy of this Policy 

• The total amount of money expended during the year on providing these facilities and payment of 

these expenses 

• Additional information as required by the Local Government (General) Regulation 2005 

6. Legislative Provisions 

This Policy is made under Sections 252 to 254 of the Local Government Act 1993. The Act requires the 

Council to adopt a Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor 

and Councillors. This Policy is also made in accordance with clause 403 of the Local Government (General) 

Regulation 2005Introduction 

Payment of Expenses and Provision of Facilities to Councillors 

1 


Payment of expenses and Provisions of facilities to Councillors Policy 




7. Other NSW Government Policy Provisions 

7.1. Department of Local Government Guidelines 

Under Section 252(5) of the Local Government Act 1993 this Policy must comply with guidelines issued by 

the Department of Local Government for the Payment of Expenses and the Provision of Facilities to the 

Mayor and Councillors for Local Councils in NSW, dated October, 2009. 

7.2. Department of Local Government Circulars to Councils 

This Policy takes into account the following Circulars: 

• Circular 07/22 Guidelines for the Payment of Expenses and the Provision of Facilities to Mayors and 

Councillors 

• Circular 09-36 7 October, 2009 Findings from review of Councillor Expenses and Facilities policies 

7.3. The Model Code of Conduct for Local Councils in NSW 

This Policy is consistent with the Model Code of Conduct for Local Councils in NSW, Department of Local 

Government – June 2008. The following parts of the Code are particularly relevant to s252 policies: 

Use of Council Resources as per the Code of Conduct (page 14-15) 

10.12 You must use council resources ethically, effectively, efficiently and carefully in the course of your 

official duties, and must not use them for private purposes (except when supplied as part of a 

contract of employment) unless this use is lawfully authorised and proper payment is made where 

appropriate. 

10.13 Union delegates and consultative committee members may have reasonable access to council 

resources for the purposes of carrying out their industrial responsibilities, including but not limited 

to: 

a) the representation of members with respect to disciplinary matters 

b) the representation of employees with respect to grievances and disputes 

c) functions associated with the role of the local consultative committee. 

10.14 You must be scrupulous in your use of council property, including intellectual property, official 

services and facilities, and must not permit their misuse by any other person or body. 

10.15 You must avoid any action or situation that could create the appearance that council property, 

official services or public facilities are being improperly used for your benefit or the benefit of any 

other person or body. 

10.16 The interests of a councillor in their re-election is considered to be a private interest and as such the 

reimbursement of travel expenses incurred on election matters is not appropriate. You must not use 

council letterhead, council crests and other information that could give the appearance it is official 

council material for these purposes. 


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10.17 You must not convert any property of the council to your own use unless properly authorised. 

10.18 You must not use council’s computer resources to search for, access, download or communicate any 

material of an offensive, obscene, pornographic, threatening, abusive or defamatory nature. 

Councillor access to council buildings 

10.19 Councillors and administrators are entitled to have access to the council chamber, committee room, 

mayor’s office (subject to availability), councillors’ rooms, and public areas of council’s buildings 

during normal business hours and for meetings. Councillors and administrators needing access to 

these facilities at other times must obtain authority from the general manager. 

10.20 Councillors and administrators must not enter staff-only areas of council buildings without the 

approval of the general manager (or delegate) or as provided in the procedures governing the 

interaction of councillors and council staff. 

10.21 Councillors and administrators must ensure that when they are within a staff area they avoid giving 

rise to the appearance that they may improperly influence council staff decisions. 

7.4. ICAC Publication – No Excuse for Misuse, preventing the misuse of Council resources 

This Policy takes into account the Independent Commission Against Corruption (ICAC) publication No Excuse 

for Misuse, preventing the misuse of Council resources (Guidelines 2) November 2002. 

This publication is available on the ICAC website at www.icac.nsw.gov.au 

8. Approval Arrangements 

Approval for attendance at Conferences, travel on Council business and the like is to be, where possible, 

approved by a full meeting of the Council or Committee. If this is not possible then the approval is to be 

given jointly by the Mayor and the General Manager. If the Mayor requires approval to travel outside of a 

Council Meeting it should be given jointly by the Deputy Mayor or another Councillor and the General 

Manager and this be reported to the next ordinary meeting of Council. 

Part 2 Payment of Expenses 

9. General Provisions 

9.1. Payment of Expenses Generally 

9.1.1 General Allowance 

In accordance with the Local Government Act 1993, Council will not permit, the payment of an allowance to 

any Councillor that may be considered a general expense or allowance. 


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9.1.2 Annual Fees – Mayor 

Council will determine annually the fee to be paid to the Mayor in accordance with Section 249 of the Local 

Government Act 1993. This fee, which is in addition to the Councillor’s fee, will be paid to the Mayor 

monthly in arrears. 

9.1.3 Annual Fees – Deputy Mayor 

Council will determine annually the fee to be paid to the Deputy Mayor in accordance with Section 249(5) of 

the Local Government Act 1993. This fee, which is to be deducted from the Mayor’s fee, is in addition to the 

Councillor’s fee. This fee will be paid to the Deputy Mayor monthly in arrears. 

9.1.4 Annual Fees – Councillors 

Council will determine annually the fee to be paid to the Councillors in accordance with Section 248 of the 

Local Government Act 1993. This fee will be paid to Councillors monthly in arrears as provided by Section 

250 of the Act. 

Payment of Expenses and Limitation of Time 

9.1.5 Reimbursement and Reconciliation of expenses 

Where there is a right under this Policy to claim reimbursement of costs and expenses, reimbursement will 

only be made upon the production of appropriate receipts and tax invoices, and the completion of the 

required claim forms (Appendix A). All claim forms must be submitted to the General Manager within three 

(3) months of incurring that expense. 

Incidental expenses may not require specific receipts provided it can be demonstrated that expenditure was 

incurred and is not general in nature. Where receipts are not provided, it would be appropriate for 

Councillors to certify that the expenditure was for the purpose intended. 

Councillors must seek reimbursement of expenses within three (3) months of incurring that expense. 

9.1.6 Advanced Payment of Expenses 

The Policy allows for any Councillor to request advance payment of anticipated expenses likely to be 

incurred attending any service or facility covered by this Policy. However, Councillors must completely 

reconcile all actual expenses against the cost of the advance within three (3) months of incurring that 

expense. Allowance type payments are not payable under any circumstances. 

9.1.7 Spouse and Partner Expenses 

Except as provided below, Councillors are required to meet all expenses incurred by spouse / partners in 

attending conference and seminars including any additional cost supplement for accommodation. 

Limited expenses of spouses, partners or accompanying persons associated with attendance at the Local 

Government and Shires Association annual conference may be met by Council. The expenses will be limited 

to the cost of registration and the official conference dinner. Travel expenses, any additional 

accommodation expenses, and the cost of partner / accompanying person tours etc are the personal 

responsibility of individual Councillors. 


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9.1.8 Political fund raising functions 

Councillor expenses should not be used to support attendance at Political fund raising functions. 

9.1.9 Appointment of Administrator 

The Council’s Policy on the payment of expenses and the provision of facilities to the Mayor, Deputy Mayor 

and Councillors shall apply in the event that an Administrator is appointed to the Council’s area. 

9.2. Specific Expenses for Mayors and Councillors 

9.2.1 Attendance at Seminars and Conferences 

Council will meet the costs associated with Councillors attending conferences or seminars that have been 

authorised by a resolution of the Council or approved under delegated authority by the Mayor or General 

Manager as follows: 

• The payment of registration fees 

• Accommodation (see clause 9.2.2.5) 

• Reasonable sustenance and incidental expenses (see clause 9.2.3) 

• Travel (see clause 9.2.2) 

Attendance at the Shires Association Of New South Wales Annual Conference 

That the General Manager, the Mayor and Deputy Mayor (and other Councillors as Council sees fit) be 

authorised to represent Council at the Annual Conference of the Shires Association of NSW. 

9.2.2 Travel Arrangements and Expenses 

9.2.2.1 Transportation 

Where Council Officers are attending any meeting, conference, seminar or function and are travelling by 

motor vehicle Councillors will, where practical, travel to and from the meeting, conference, seminar or 

function with the Officers. 

Should travel with an Officer be impractical, then the Councillor will make a request to the Mayor or General 

Manager (or the General Manager’s nominee) to authorise travel by the most direct route to and from the 

meeting, conference, seminar or function in the Councillor's private vehicle. (See clause 9.2.2.3 below). 

A travelling allowance, based on the rates applicable under the relevant State Award, or the cost of the 

equivalent return first class rail fare (whichever is the lesser amount) will be paid to the Councillor upon 

presentation of the appropriate claim form (Appendix A). 

Where distances or practicality prevent travel by motor vehicle Council will meet the cost of either the 

return first class travel by rail or return economy class airfare together with taxi fares to and from the railway 

stations or airports for Councillors attending meetings, conferences, seminars or functions. 


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Generally where a Councillor is not travelling with an Officer to the relevant meeting, conference, seminar or 

function, or it is inconvenient for the Councillor to travel with the Officer, Councillors may, with the relevant 

approval from either the Mayor/General Manager use their private motor vehicle and claim the costs as set 

out below in 9.2.2.3 where such travel is not greater than three hours. 

If a Councillor is using their private motor vehicle to travel to a meeting, conference, 

seminar or function, a Councillor is able to receive the lesser of the cost of an economy air fare plus transfers 

to and from airports or the cost according to the “rates applicable under the relevant State Award” if they 

choose to use their private motor vehicle to travel to a meeting, conference, seminar or function. 

Where road travel is required over a time period greater than 3 hours then Council approved air travel may 

be utilised. 

9.2.2.2 Class of Air Travel 

Economy Class travel will be used for all official air travel. 

9.2.2.3 Use by Councillors of their private Motor Vehicle(s) 

Council will meet the cost of Councillors in using their own motor vehicle for travelling by the most direct 

route to and from the destination (plus an allowance for incidental kilometres on overnight stays) for: 

a) meetings of the Council or the meetings of any Committee of the Council, Working Party, Taskforce, 

Forum or the like, of which the Councillor is a member or any briefing, community consultation, or 

the like, organised or authorised by the Council 

b) business or inspections within or outside the Council’s area in accordance with a resolution of the 


c) periodical conferences and/or meetings of organisations of which the Council is a member or other 

meetings specifically authorised by resolution of Council or where a Councillor has been elected as 

the Councils delegate to an organisation; and 

d) any meeting, conference or function on behalf of the Council or the Mayor when such attendance is 

authorised. 

Councillors are to lodge claims for travelling expenses within a period of three months after which the 

expense was incurred and the claim is to be on the appropriate form. The Councillor will also lodge with any 

claims a log of the journey in the “Councillor Claim for Expenses” form. 

The total quantum of travelling expenses paid for the use of a Councillor’s motor vehicle by a Councillor for 

travelling on Council business is to be either: 

(i) 

(ii) 

an amount calculated according to the rates applicable under the relevant State Award, or; 

an amount equivalent to the cost of a return economy class air fare, whichever is the lesser amount. 

The driver is personally responsible for all traffic or parking infringements incurred while travelling in private 

or council vehicles on council business. 


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9.2.2.4 Frequent Flyer Points 

Councillors shall not be entitled to claim frequent flyer points relating to air travel authorised by this Policy. 

In circumstances where the Councillor has no option but to pay for air travel and frequent flyer points are 

accrued to his/her personal account, the Councillor will surrender the points to the airline upon 

reimbursement of the airfare by Council. 

9.2.2.5 Accommodation whilst outside the Council area 

Council will meet the cost of accommodation for Councillors attending to Council business, inspections, 

meetings, conferences or functions outside the Council area which are authorised by the Council, Mayor or 

General Manager. 

Council will meet the cost of accommodation for each Councillor at the venue of the conference or seminar 

or at another suitable location providing an equivalent standard of accommodation in close proximity to the 

venue. 

When travelling by motor vehicle to conferences or seminars that require the Councillor to break their 

journey the Council will meet the accommodation and meal expenses of the Councillor, provided that the 

accommodation is located along the most direct and practicable route when journeying to and from the 

conference or seminar venue. 

9.2.3 Sustenance and Incidental Expenses 

9.2.3.1 Sustenance whilst on Council Business within Australia 

Council will meet the cost of reasonable sustenance and incidental expenses for Councillors attending to 

Council business, inspections, meetings, conferences, seminars or functions which are authorised by the 

Council, Mayor or General Manager. 

Sustenance and incidental expenses will be paid on an actual cost basis (per day). 

9.2.3.2 Sustenance and incidental expenses whilst on Council business outside Australia 

Narrabri Shire Council will not undertake any overseas travel unless largely beneficial to the Council and 

Community and will be approved by full Council. 

9.2.4 Functions 

9.2.4.1 Official Functions 

Council will meet the costs of the Mayor, Deputy Mayor and Councillors and their spouse / partner when 

they attend Council-organised functions. 

9.2.4.2 Community Functions 

In those cases where the Mayor, Deputy Mayor and Councillors are invited to attend any function that is of 

such a nature that the Councillor’s spouse / partner would normally be expected to accompany the 

Councillor, any reasonable costs associated with the attendance of the spouse / partner will be met by 

Council. This includes instances where a Councillor is representing the Mayor. 


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The payment of expenses for attending functions as permitted above will be limited to the ticket, meal and / 

or the direct cost of attending the function. Peripheral expenses incurred by spouses / partners / 

accompanying person such as grooming, special clothing and transport are not considered reimbursable 

expenses. 

The Council will not meet any costs associated with attendance at fund-raising activities or rallies held by 

registered political parties or groups. 

9.2.5 Training and Educational Expenses 

Councillors will be provided with any necessary training / education in the use of equipment supplied by the 

Council or in sessions relating to issues like probity, pecuniary interests or other issues that has been 

authorised by Council resolution or approved under delegated authority by the Mayor or General Manager. 

Council will meet the full cost of attendance of Councillors at any of these sessions in the same manner as 

applicable to a Councillor’s attendance at Conferences, Seminars and the like. 

9.2.6 Carer and other related Expenses 

Council endeavours to encourage and facilitate wide community involvement in the civic office. Accordingly, 

this Policy allows for fair and reasonable re-imbursement of carers expenses in relation to attendance at 

Council and Committee Meetings, and other official Civic functions. This applies to Councillors who are the 

principal carer of a child or other elderly, disabled and/or sick immediate family member. Upon submission, 

of receipts and tax invoices and completion of a formal claim (Appendix A) to the General Manager within 

three (3) months of the expense being incurred, reasonable expenses may be available. 

In addition, Councillors who require access to childcare in order to attend Council meetings, events and 

activities will be provided with child care through a registered and accredited child care provider, at Council’s 

expense. 

Council will meet Councillors’ reasonable medical expenses associated with travel on approved Council 

business. 

9.2.7 Insurance Expenses and Obligations 

Council will effect and maintain Personal Accident Insurance and Professional Indemnity cover for 

Councillors. 

Council will also take out full travel insurance, which includes personal effects, personal accident and travel 

accident or sickness insurance, where appropriate, for Councillors involved in overseas, interstate or 

intrastate travel on Council business. 

Council will effect and maintain insurance to cover any loss or damage to Council property in the possession 

or control of Councillors. 

At any time during the currency of this Policy, additional insurance may be taken out to cover Councillors, if 

and when it is identified. 


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9.2.8 Legal Expenses and Obligations 

If the Mayor, Deputy Mayor or a Councillor incurs legal expenses in an Inquiry, investigation or hearing 

instigated by any of the following: 

• Independent Commission Against Corruption 

• The Office of the Ombudsman 

• The Department of Local Government 

• The Police Force 

• The Director of Public Prosecutions 

• The Local Government Pecuniary and Disciplinary Interest Tribunal 

• The Australian Securities Commission 

• Any other person, body or authority approved by a resolution of Council and the inquiry, 

investigation or hearing results from the Mayor, Deputy Mayor or 

Councillor discharging their duty, or relate to the office of Mayor, Deputy Mayor or Councillor, then 

the Council may, after considering this matter (and an estimate of the cost) resolve to pay such 

expenses incurred. 

This assistance is on the basis that the costs do not vary substantially from the estimate considered by 

Council provided that: 

a) the amount of such reimbursement shall be reduced by the amount of any 

monies that may be or are recouped by the Councillor; and 

b) the inquiry, investigation, hearing or proceeding results in a finding 

substantially favourable to the Councillor; and 

c) the costs are only paid after the hearing, inquiry or investigation. 

d) the subject of the inquiry, investigation or hearing arises from the performance in good faith of a 

Councillor’s functions under the Act (section 731) and the matter before the investigative or review 

body has proceeded past any initial assessment phase to a formal investigation or review. In the case 

of a code of conduct complaint made against a Councillor, legal costs should only be made available 

where a matter has been referred by the General Manager to a conduct reviewer/conduct review 

committee to make formal inquiries into that matter in accordance with the procedures in the 

Model Code of Conduct. In the case of a pecuniary interest or misbehaviour matter, legal costs 

should only be made available where a formal investigation has been commenced by the 

Department of Local Government. 

Legal assistance will not be provided in respect of legal proceedings initiated by the Mayor, Deputy Mayor 

and / or Councillors in any circumstance. 

Part 3 Provision of Facilities 

10. Provision of Facilities for Councillors 

10.1 Councillors' Rooms 

A Room at the Council Administration Building will be available for use by Councillors for activities associated 

with their role as a Councillor. 


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The Room at the Council Administration Building will also be available to Councillors for activities associated 

with their role as a Councillor. This Room will be furnished with appropriate office furniture, computer 

equipment, access to the Internet and e-mail, calendar and the suite of products used in the organisation 

from time to time, identified legislation and other documents and reference material required by Councillors 

to fulfil their functions. 

10.2 Meeting Room 

A meeting room at the Administration Centre will be available to Councillors on a priority basis to allow 

Councillors to interview constituents and other people about issues of importance or concern and to fulfil 

their role as an elected person. 

This Room will be furnished with appropriate meeting room furniture and a telephone and refreshments will 

be provided as required. 

10.3 Secretarial/Clerical Support 

Reasonable secretarial/clerical support will be provided to Councillors by the Corporate Secretaries during 

normal office hours for work directly related to the duties of office. 

10.4 Stationery/Equipment 

Each Councillor will be provided with an annual stationery package up to the value of 

$300.00pa this amount may be increased in value each year based on inflation. 

The stationery package is to consist and be made up of one or more of the following according to the 

individual requirements of Councillors: 

• Business Cards 

• Letterheads 

• Envelopes 

• With Compliments Slips 

• Postage Stamps 

• Diary 

• Equipment 

Where Councillors wish to print their own stationery from computers and the like, they may do so providing 

they comply with the approved style manual and elements selected by the Council. 

In addition, Councillors will be provided with a name badge on election to office, memo books, satchels as 

and when required. 

In addition to the above, the Mayor/Deputy Mayor, when elected, will be issued with the appropriate 

stationery and associated items in the name of their newly-elected Office. This is provided by Council and 

does not form part of the stationery allowance provided to Councillors. 

10.6 Attire 

Councillors will be provided with either a tie or scarf when elected to Office or when the design of these 

items varies. 


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10.7 Meals 

10.7.1 Ordinary Meeting 

Councillors shall be provided with an appropriate meal on the day of Ordinary and Extraordinary Meetings. 

10.7.2 Committee, Briefings and Working Party Meetings 

Councillors shall be provided with light refreshments at Committee, briefing and Working Party Meetings, 

commensurate with the time of day that the meeting is to be held, and the amount of business to be 

conducted at the Meeting. 

11. Provision of Equipment for Councillors 

Councillors will be provided with the latest technology required for the effective carrying out of their civic 

duties. Specifically, Councillors will be provided with the following: 

11.1 Office Equipment 

Councillors will be provided with reasonable access to the photocopier, facsimile machine and printers in the 

corporate area during normal office hours for work directly related to the duties of office. 

11.2 Communication Equipment 

11.2.1 Mobile Telephones 

Council will not provide mobile phones to Councillors on exception to the elected Mayor in order for the 

Mayor to carry out civic duties. 

11.2.2 Home Office 

Councillors will be provided with an internet connection at a nominated location for the purpose of 

accessing the internet and email for Councillor business. The expense for the installation of the connection 

and its associated use will be met by Council, at cost. 

Council will also provide a telephone service equipped with a combined telephone / facsimile / answering 

machine at the residence of Councillors for use in relation to official functions and duties of Mayor, Deputy 

Mayor and Councillors. Council will meet the cost of the telephone/facsimile/answering machine, line 

installation, maintenance, training, and line rental, at cost. 

11.2.3 Technology Equipment 

Contemporary Technology Equipment will be provided and maintained at the residence of Councillors as per 

the corporate computer program in place for the organisation, from time to time. This equipment will 

remain in the possession of the Councillor during his/her term of office and will be maintained by Council as 

and when required. 

Council will provide and maintain all necessary computer software, Internet access and provide any 

necessary consumables to Councillors to enable Councillors to undertake their duties. 


11 






12. Provision of additional Equipment and Facilities for Mayor 

It is recognised that the Mayor of the day has specific needs to adequately meet the demands of civic office 

particularly to fulfil the duties and responsibilities of the Mayor in a large rural Shire as Narrabri. 

. 

Accordingly the Mayor, in addition to the facilities outlined elsewhere in this Policy, will be provided with the 

following facilities: 

12.1 Office Facilities and Secretarial / Clerical Support 

The Mayor will be provided with a fully furnished office and telephone as well as secretarial / clerical support 

from the Corporate Secretaries, during normal office hours, for work directly associated with the official 

functions and duties of the office of Mayor. 

Council will meet the cost of postage of correspondence forwarded by the Mayor in the conduct of official 

duties. 

12.2 Mayoral Vehicle 

Council will provide to the Mayor, at its cost, a registered, insured, maintained and fuelled vehicle for use by 

the Mayor on official duties and for private use. 

The vehicle is provided on the following basis: 

• The changeover of the vehicle is to occur in accordance with Council’s Motor Vehicle Policy 

• The Mayor is to be provided with a suitably equipped vehicle commensurate with the requirements 

of the Office of Mayor in accordance with Council’s Motor Vehicle Procurement Policy that is in 

place at the time of purchase 

• The Mayor is to enter into Council’s standard agreement for the use of the vehicle, which is the 

subject of this Policy. 

12.3 Car Parking 

A car parking space will be provided at the Council Administration Building 46-48 Maitland Street, Narrabri. 

12.4 Mobile Telephone 

A mobile telephone will be provided to the Mayor for use in relation to official functions and duties of the 

office of Mayor and the Council will meet the cost of maintenance, rental and calls. 

12.5 Mayoral Robes and Chains 

Mayoral chains, robes and other insignia of Office will be provided to the Mayor to be worn at civic 

functions. 

12.6 Gifts 

The Mayor undertakes a range of civic, ceremonial and promotional activities. 


12 






In recognition of this the Mayor will be provided with mementos of token value such as ties, scarves, cuff 

links, Council spoons and Council books for presentation to people who have made significant contributions 

to the community, dignitaries or guests who visit the area. 

The Mayor at his/her absolute discretion may provide Councillors with mementos of token value for 

presentation, by the Councillors, to people visiting the Shire who it is considered have made significant 

contributions to the community, are dignitaries or are guests who visit the area. 

12.7 Photographs 

The Mayor will be given an official framed photograph of himself/herself as a memento of his/her term in 

Office. 

12.8 Credit Card 

• The Mayor will be provided with a Corporate Credit Card to facilitate payment of incidental expenses 

such as attendance at functions, parking and entertainment in conjunction with discharging the 

functions of the Mayoral Office. 

• The credit card will have a limit of $A5,000 personally issued to the Mayor. The application form is to 

be signed by the Mayor. 

• The credit card is to be used for Council-related business expenditure only. 

• The credit card must not be used for obtaining cash advances. 

• Upon completion of the Mayoral term, the credit card is to be returned to the General Manager on 

or prior to the date the term ceases. 

• On-going use of the credit card by the Mayor will be in accordance with and subject to any other 

policy relating to the use of such credit facilities adopted by Council from time to time. 

13. Private use of Equipment and Facilities 

Councillors should not generally obtain private benefit from the provision of equipment and facilities, nor 

from travel bonus or any such loyalty schemes. 

However, it is acknowledged that incidental use of Council equipment and facilities may occur from time to 

time. Such incidental private use is not subject to a compensatory payment. 

In the event that private benefit that is not of an incidental nature does occur, the Mayor (or if the Councillor 

in question is the Mayor, then the Deputy Mayor) and the General 

Manager may request the Councillor to reimburse Council for the determined cost of the private benefit. 

This Policy has provision for Council to deduct from the Councillor’s fees any outstanding sum of money still 

owed after three (3) months since the benefit is deemed to have occurred. 


13 






Part 4 Other Matters 

14. Acquisition and Returning of Facilities and Equipment by 

Councillors 

14.1 Equipment to Remain the Property of the Council 

Any equipment or office machinery provided to Councillors remains the property of the Council. It is to be 

returned to the Council, in good working order and condition having regard to the age of the equipment, 

within 21 days of the Councillor ceasing to hold office unless otherwise specified in this Policy. 

Councillors will be responsible for meeting the cost of repairs to any damaged equipment. 

14.2 Purchase of Equipment 

Councillors will have the option to purchase laptops, mobile phones, telecommunications equipment and 

the like, allocated to them, but owned by Council, at the cessation of their duties. These items are to be 

purchased at an agreed fair market price. 

14.3 Invitations to Events 

That acceptance of such invitations is inline with the role of a Councillor. 

15. Special Circumstances 

If special circumstances arise where it is impractical for the strict terms of this Policy to be applied the 

General Manager may authorise a one-off variation to the Policy to meet those special circumstances. This 

includes the authorisation for accommodation to be sought from Councillors who attend meetings with an 

excessively early or long successive sitting that would ensure the safety of Councillors who travel to the Shire 

centre from outside the town limits of Narrabri to attend 

16. Status of the Policy 

This Policy, once adopted, is to remain in force until 30 November 2011 unless it is reviewed beforehand by 

the Council in accordance with the provisions of Sections 253 and 254 of the Local Government Act 1993. 

References 

Local Government Act, 1993 

Independent Commission Against Corruption (ICAC) publication No Excuse for Misuse, preventing 

the misuse of Council resources (Guidelines 2) November 2002. 

Narrabri Shire Council’s Code of Conduct Policy 

Measure of Success 

To measure the provisions of adequate facilities. 

To measure the transparent reimbursement of expense, as demonstrated by formal claim 

procedures and allowances set in accord with the legislative requirements. 

Achieve the annual reporting requirements on or before the due date. 


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General Fund Cheque Requisition 

Councillor Claim for Expenses 

Councillor 

GENERAL EXPENSES 

Description/Reason 

Amount 

TOTAL 

VEHICLE EXPENSES 

Make Rego Engine Size Under 2.5ltr 

Period: From to 

Over 2.5ltr 

MEETING DETAILS 

Date Meeting Type Kms Travelled 

SECTION 248 FEES 

MONTH REASON AMOUNT 

Monthly Fee (100 2092 0) 

Mayoral Fee (100 2090 0) 

DEDUCTIONS 

Amount 

TOTAL 

Date Signature of Claimant Certifying Officer 

OFFICE USE ONLY 

Kms travelled @ =$ 

Creditor Code Reference No. Reference Date 


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$ 

Amount 



History 

MINUTE NUMBER: MEETING DATE: DESCRIPTION OF CHANGE: 

447/95 16 May 1995 Adopted 

413/96 21 May 1996 Councillor Fee Amended 

414/96 21 May 1996 Mayoral Fee Amended 



142/98 18 March 1998 Amended 



218/99 18 May 1999 Councillor & Mayoral Fee 

Amended 



556/2000 5 December 2000 Amended 

70/2001 20 March 2001 Amended 









932/2004 14 December 2004 Reviewed 



71/2006 21 February 2006 Councillor Fee Amended 

72/2006 21 February 2006 Mayoral Fee Amended 

425/2006 20 June 2006 Councillor Fee Amended 

426/2006 20 June 2006 Mayoral Fee Amended 

909/2007 18 December 2007 Reviewed 

597/2010 21 September 2010 Reviewed 

781/2011 15 November 2011 Reviewed 


16 







Subject: 2 nd National Indigenous Employment in Local Government 

Roundtable 

Author: 




RECOMMENDATION: That Council nominate the Mayor to attend the 2 nd National 

Indigenous Employment in Local Government Roundtable on 3-4 December 2012 in Alice 

Springs, Northern Territory. 

Background 

Council did not attend the 1 st National Indigenous Employment in Local Government Roundtable; 

however, during the last twelve months the Council has been heavily involved in the Make it Work 

Program and has won several awards with the success of the program. 


A focus of Narrabri Shire Council is to promote reconciliation, additionally, the Shire is populated 

with a considerable proportion of indigenous people. These reasons support that the Roundtable 

would be beneficial to the Council to gain further knowledge and information from other Councils 

who have improved access, opportunity and recruitment and retention rates of Aboriginal and 

Torres Strait Islander employees. 

Day one of the Roundtable will focus on sharing experiences and learnings, and discussing issues 

from best practice indigenous employment in local government case studies, including examples 

from rural, remote and indigenous councils as well as regional, urban and metropolitan councils. 

Day two will be a roundtable discussion day and will stimulate dialogue around key issues. 

Attachments 



There is no registration fees to participate in the Roundtable; however costs for accommodation 

and travel would at the time of writing be approximately: 

Flights: Nbri – Sydney – Alice Springs $1560 

Accommodation: $120/night $ 360 

Total Cost per Delegate: $1960 





MAYOR 

Page 100 of 449












MAYOR 

Page 101 of 449



Subject: 

Author: 


2012 Cobar Regional Mining & Exploration Conference 



RECOMMENDATION: That the Council nominate Councillors to attend the 2012 

Cobar Regional Mining & Exploration Conference on 4 th and 5 th December 2012 in Cobar. 

Issues 

 

Elect Delegates to attend the 2012 Cobar Regional Mining & Exploration Conference. 

Background 

Notification has been received by Council for the 2012 Cobar Regional Mining & Exploration 

Conference to be held in Cobar on 4 th and 5 th December 2012. 


The Cobar Regional Mining & Exploration Conference will be held at the Cobar Bowling and Golf 

Club. It is the first regional event to be organised in Cobar to focus on the current mining boom 

and its impact on local development and regional infrastructure. 

The delegate elected will also participate in the panel discussion at the end of day 2. 

Attachments 

Attachment 11.1.6.a: 2012 Cobar Regional Mining & Exploration Conference. 


Costs of attending the conference, per delegate, are as follows: 

Accommodation 

Conference Registration: 

Travel 

Total per delegate: 

$105 (105.00 x 3 nights = $315.00) per delegate; 

$2,304.50 per delegate 

pool car 

$2,619.50 per delegate 

The cost of attending the conference and accommodation will be allocated to Delegates Expenses 

(0100.2095.0002). 







MAYOR 

Page 102 of 449










MAYOR 

Page 103 of 449


SUPPORTED BY: 

COBAR REGIONAL 

MINING & EXPLORATION 

A new conference initiative for the Cobar mineral region to highlight 

mineral projects and exploration: 

 

 

 

 

Cobar Mayor, 

 

General Manager, 

 

Chief Executive 

Officer, 


Officer, 

Exploration 

Manager, 

Senior Geologist, 

 

Team Leader, 

 

CONFERENCE 

Key speakers on the programme: 

Senior Geoscientist, 

 

Senior Geologist 

– Metallic Minerals, 

 

Chairperson, 

 

 

General Manager, 

 

Director, 

President, Cobar 

 

 

 

 

20 

12 

Exploration, mining & regional development across Central Western New South Wales 

4-5 DECEMBER | COBAR BOWLING & GOLF CLUB 

Senior Workplace 

Policy Adviser, 

Acting Head Teacher 

– Mining West, 

Special Projects 

Officer, 

Residential Sales, 

 


Officer, 

 

 

POST CONFERENCE FIELD EXCURSION: THURSDAY 6TH OF DECEMBER 

 

 

 

TO REGISTER: 


VISIT: www.iir.com.au/cobar T:+61 2 9080 4090 E: info@iir.com.au 


Page 104 of 449 



It is with great pleasure that we invite you to the inaugural Cobar Mining & Exploration Conference 

which is taking place over the 4-5 of December at the Cobar Bowling & Golf Club. 

As new mines come online and existing mines expand, the Cobar minerals region has transformed into a dynamic 

regional centre with great potential for economic and local development. This new conference initiative has been 

organised with the support of the Cobar Shire Council whose challenge is to help to develop growth within the 

Cobar Shire. 

Cobar “Copper City” has since long been renowned as a copper-mining centre, but it has also been a major 

producer of gold, zinc, lead, and silver. The Cobar Basin in western New South Wales is one of the 

most attractive mineral exploration areas and a constant major exploration target zone. Recent mine 

developments in the Nyngan and Mudgee areas are currently going ahead. At the same time, the Wonawinta 

Silver Project has rapidly evolved from exploration to production with the first silver bar poured in July 2012. 

While exploration is thriving in the area, the major mines; CBH Resources, CSA Mine, and Peak Gold mine are 

undertaking large scale expansion projects. These developments contribute strongly to both employment and 

economic activity. 

The Cobar Mining & Exploration Conference is the first regional event to be organised in Cobar to focus 

on the current mining boom and its impact on local development and regional infrastructure. It is an opportunity 

to gain knowledge from presentations on the latest mining project developments in the area and discuss the 

region’s challenges in planning and managing regional development. The conference will feature informative 

sessions, informal discussions, and an overview of the mining and infrastructure developments in the region. 

It will also address key challenges for the region including providing community infrastructure and services 

to support families and educating and training workforces of the future. 

The Cobar Mining & Exploration Conference highlights an excellent opportunity for the key players 

in the region to promote their contributions to the industry and to discuss the many challenges faced by 

the mining sector. 

I look forward to welcoming you to the event in December. 

Blandine Vallée 

Conference Producer – Cobar Mining & Exploration Conference 

P.S Don’t forget to book for the complementary field trip organised by the Geological Survey of 

NSW, as places are limited! 

IIR Conferences: Level 6, 120 Sussex Street, Sydney NSW 2000 Australia PO Box Q1439, Sydney QVB, NSW 1230 

T: +61 2 9080 4000 F: +61 2 9290 2141 E: info@iir.com.au www.iir.com.au ABN: 66 086 268 313 


October 2012 Ordinary Business Paper 

2012 Cobar Regional VISIT: Mining & www.iir.com.au/cobar Exploration Conference T: +61 2 9080 4090 E: info@iir.com.au 

Page 105 of 449


COBAR REGIONAL MINING 

& EXPLORATION CONFERENCE 

20 

12 

DAY ONE: TueSDAY 4 DECEMBER 

8:30 Registration and Coffee 

9:00 Opening remarks from the Chair 

9:05 Welcome to Cobar 

Cobar Mayor, 

Economic Outlook 

9:20 State of the Industry and Outlook 

 

 

 

mining sector 

Partner, 

9:55 An Assessment of the Outlook for Demand for Copper, 

Lead, Zinc, Gold and Silver 

 

Geological mapping and exploration 

10:30 Morning tea 

11:00 New Frontiers Program – Where’s Your Money Going? 

 

financial year 

 

 

Team Leader, Regional Mapping 

and Exploration Geoscience, 

 

11:20 The Nymagee Mineral System Project – 18 Months On 

The MinSys team is reassessing the geology and mineral 

potential of the Nymagee 1:250,000 map sheet and adjacent 

areas. This talk will focus on the new geochronological, 

isotope and spectral data acquired to date and discuss its 

implications for mineralisation within and in areas adjacent 

to the Cobar Basin. 

Senior Geologist – Metallic Minerals, 

 

11:40 Geological Mapping in the Cobar Region: New Insights 

for Mineral Exploration 

 

basement sequences on the Sussex, Byrock, Coolabah 

and Mt Oxley 1:100 000 mapsheets 

 

from analysis of new data (including geochronology, 

geochemistry, palaeontology, geophysical data), 

1:100 000 scale mapping and structural interpretation 

This talk will discuss outcomes from the mapping 

campaign, and implications for mineral systems, 

including Girilambone Group-hosted Cu deposits 

and Siluro-Devonian Cobar-style deposits 

Senior Geoscientist, Regional Mapping 

and Exploration Geoscience, 

 

Explorers 

12:10 Mineral Hill – A New Beginning 

 

5 months of commissioning 

 

concentrates with gold and silver by-products 

Costs falling in line with increase plant throughput 

and rising gold grades and recoveries 

 

and silver dore 

 

 

 

current life of mine 

Chief Executive Officer, 

 

12:40 

1:40 We’ve Found The Field… How To Find The Goal Posts? 

 

 

 

 

Exploration manager, 

2:00 New Opportunities in the Cobar Region 

 

intrusion related gold 

 

 

 

Chief Executive Officer, 

2:30 Unlocking the Tritton Vams Field – “A Reinterpretation” 

 

of historical data 

 

 

 

with new strategy 

 

 



2012 Cobar Regional Mining VISIT: & www.iir.com.au/cobar Exploration Conference T: +61 2 9080 4090 E: info@iir.com.au 

Page 106 of 449



 

in exploration targeting 

 

and geochemical techniques for effective exploration 

Senior Geologist, 

3:00 Afternoon Tea 

3:30 Peel Mining’s Plans for the Mallee Bull and the Wider 

May Day-Gilginnia Project Area 

 

4:00 Kidman Resources’ Blind Calf Prospect 

 

4:30 Conclusion from the Chair and Networking Drinks 

6:30 Gala Networking Dinner 

DAY TWO: Wednesday 5 December 

8:15 Good Morning Cobar 

Arrive early and enjoy a big breakfast in the exhibition hall. 

The only way to start day 2! 

9:00 Opening Remarks from the Chair 

9:05 Economic Development Strategy 

 

(Agreements, plans and contributions) 

 

 

Special Projects Officer, 

 

Operations 

9:30 Peak Mines 

General Manager, 

 

10:00 Cobar Consolidated Resources plans for the 

Wonawinta Silver Mine 

Senior representative, 

10:30 Presentation of the Hera-Nymagee Project 

Managing Director, 

11:00 Morning Tea 

11:30 Mt. Boppy Gold Mine Redevelopment Project 


Infrastructure & Supply 

12:00 Cobar Water Board 

 

 

 

President, 

12:30 

Sustainable Regional Development 

1:30 Royalties for the Region 

Chairperson, 

 

2:00 Collaboration and Planning in the ORANA Region 

Chief Executive Officer, 

 

2:20 Training Workforce at TAFE Western NSW 

 

preparation training for new workers 

 

processing and underground 

 

Head Teacher – Mining WEST, 

 

2:40 Evocities Regional Cities Resident Attraction 

Program – Insights and Results 

Account Director, 

3:00 Afternoon Tea 

3:30 Accommodation Outlook 

Residential Sales, 

3:45 PANEL DISCUSSION: Impacts of Mining Development 

on Local Communities 

 

 

 

Guest speakers: 

General Manager, 

Senior Workplace Policy Adviser, 

Director, 

Account Director, 


4:45 



2012 Cobar Regional VISIT: Mining & www.iir.com.au/cobar Exploration Conference T: +61 2 9080 4090 E: info@iir.com.au 

Page 107 of 449


COBAR REGIONAL MINING 

& EXPLORATION CONFERENCE 

20 

12 

POST CONFERENCE FIELD EXCURSION: 6 DECEMBER 2012 

FIELD EXCURSION: GEOLOGY AND MINERALISATION IN THE COBAR-NYNGAN REGION 

The aim of this one day field trip is to introduce the geology and mineralisation 

 

NSW, the trip will look at key outcrops between Cobar and Nyngan. 

 

Girilambone Group including turbidites, quartzites, cherts and exhalative 

horizons, overlying Siluro-Devonian units, and the structural history of the 

region. Mineralisation styles to be examined will include volcanic-associated 

massive sulfides and orogenic Au. 

 

 

 

glasses, hat, suncream and drink bottle). A detailed itinerary will follow. 

For more details: www.iir.com.au/cobar 

*Complimentary for all attendees 

WELCOME TO COBAR 

Welcome to Cobar, the jewel of Outback New South Wales, truly a remarkable part of Australia where the hospitality of the locals 

is legendary. Cobar is situated on the crossroads of the Kidman Way and the Barrier Highway. 

Cobar is a bustling and prosperous town with a mixture of old and modern buildings, which chronicle Cobar’s through its last 

142 years. The town and district of Cobar Shire is steeped in mining and pastoral history. 

A must do whilst in Cobar is visit The Great Cobar Heritage Centre which is the former administration building (circa 1910) of the 

Great Cobar Copper Mine. The centre captures the essence of Cobar, housing an outstanding collection of exhibits which date 

from the early 1870s to the present day. Inside the Centre an amazing collection of artifacts reveal the extraordinary diverse local 

heritage of Cobar. Through the exhibits the rich history inherits in everyday life of Cobar pioneers and the culture of ‘making do’ 

become apparent. 

SPONSORSHIP AND EXHIBITION OPPORTUNITIES 

For Sponsorship and Exhibition Opportunities at this event please contact – 

David Lewis | 02 9080 4054 | DLewis@iir.com.au 



2012 Cobar Regional Mining VISIT: & www.iir.com.au/cobar Exploration Conference T: +61 2 9080 4090 E: info@iir.com.au 

Page 108 of 449

3 EASY WAYS TO REGISTER STAY CONNECTED 

WEB 

www.iir.com.au/cobar 

Telephone 

+61 2 9080 4090 – Quoting P12E40 

Email 

info@iir.com.au – Quoting P12E40 


COBAR REGIONAL MINING & EXPLORATION CONFERENCE 


Registration Details 

LinkedIn Group www.iir.com.au/linkedin/regionalmining 

Twitter www.twitter.com/iirmining 

Blog www.irconferences.wordpress.com 

YouTube www.youtube.com/user/iiraustralia 

REGISTER EARLY & SAVE UP TO $660 

EARLY BIRD RATE 

Book & pay on or before 26 October 2012 

STANDARD RATE 

Book & pay after 26 October 2012 

Conference Package PRICE GST TOTAL SAVE PRICE GST TOTAL 

Conference Only (4–5 December 2012) $2,095.00 $209.50 $2,304.50 $660 $2,695.00 $269.50 $2,964.50 

Post Conference Field Excursion (6 December 2012) 

Complimentary for all delegates. Please select this option if you wish to attend when registering 

There are special rates for local small enterprises – contact richard.beattie@informa.com.au for more information. 

Conference Venue: 

Cobar Bowling & Golf Club 

Murray St 

Cobar NSW 2835 

Phone (02) 6836 2214 

Fax (02) 6836 4613 

Use your QR Reader App on your smartphone 

and scan this code to take you directly to the 

secure registration page. 

Registration Fees Include: 

Entrance to the relevant conference package purchased, refreshment breaks, lunch, 

online access to available speaker presentations (five working days post event). Please 

note travel and accommodation is not included. Ticket sharing is not available. 

Accommodation & Travel: 

For your convenience, please access this event via our website and click on the 

‘Venue, Accommodation and Travel’ tab or call the Lido Group on 1800 817 339. 

Cancellation Policy & Substitutions: 

Cancellations must be advised in writing at least 10 working days prior to the event. 

An administration fee of $550 (inc 10% GST) will be incurred for cancellations. 

A refund will not be given if a delegate fails to attend or cancels within 10 working 

days prior to the event. Informa reserves the right to cancel, alter the content and/or 

speakers on any program. Paid registration fees will be fully refunded for cancelled 

events. Fully paid delegates unable to attend will be provided with on line access 

to speaker presentations post event. Substitutions can be made at any time before 

the event without penalty. We do not refund airfares or hotel expenses if the event 

is cancelled. 

Dress Code: 

Business attire is suggested along with a jacket in case the conference room is cool. 

Privacy Policy & Updating Your Details: 

Please visit us online for our full privacy policy at www.iir.com.au/privacy. Database 

amendments can be sent to database@iir.com.au or by calling +61 2 9080 4090 

asking for the database department. 

Payment Terms: 

Payment must be made prior to the event or admittance will not be permitted. A tax 

invoice and confirmation letter will be emailed to the attendee upon completion of a valid 

registration. Payment may be made by EFT, cheque or credit card. Credit card payments 

will not be accepted by email or fax and must be made via our secure credit card gateway. 

Conference Papers 

Papers will be available for download from our website five working days after the 

event. These are available for purchase online at: www.iir.com.au/cobar 

A.B.N. 66 086 268 313 

REGISTER ONLINE via our secure server at www.iir.com.au/cobar 



Page 109 of 449 


9262



Subject: 

Author: 


Pecuniary Interest Returns 


Nil 

RECOMMENDATION: That the tabling of the Ordinary Pecuniary Interest Returns of 

former and returning Councillors and relevant designated staff for the period of 1 st July, 

2011 to 30 th June, 2012 be received and noted. 

Issues 

 

To ensure Council complies with the provisions of the Local Government Act, 1993 in 

relation to lodgement of Pecuniary Interest Returns by individual Councillors and senior 

management staff. 

Background 

Councillors and designated persons (senior staff) are required to complete and lodge a pecuniary 

interest return each year. The specific provisions of the Local Government are enunciated in the 

“Legal Implications” sections of this Report. 

The General Manager is required by the Act to table these returns at an ordinary meeting of 



Section 249 (3) of the Local Government Act 1993 states that: 

“A Councillor or designated person holding that position at 30 June in any year must 

complete and lodge with the general manager within 3 months after that date a return 

in the form prescribed by the regulations.” 

All Councillors and designated staff have submitted their returns and therefore Council has met its 

obligations under the Act. 

Attachments 

Nil 


Nil 





MAYOR 

Page 110 of 449


11.1.8 GENERAL MANAGER’S REPORT N/A 

Subject: 

Author: 


Joint Regional Planning Panel Report – Nominees 


The Author has no reportable conflict of interest in the matter 

RECOMMENDATION 1: That the Council nominate the Chair of the Planning and 

Development Committee for the position on the Joint Regional Planning Panel and another 

Councillor. 

Purpose 

The purpose of this report is to recommend that Council put forward its nomination for Council 

membership of the Northern Region Joint Regional Planning Panel. 

Background 

This matter was reported to Councils 19 May 2009 Ordinary meeting which Council resolved that 

(vide Minute numbers. 270/2009, 271/2009, 272/2009): 

1. the report on Joint Regional Planning Panels be noted. 

2. the establishment of Joint Regional Planning Panels by the NSW Government is an undue 

interference in Local Governments Planning Authority and that, as a matter of urgency, 

the Shires conference vote to reject this planning measure by the NSW Government and 

communicate the same to the State Government. 

3. The Minister for Planning be advised that: 

her letter regarding JRPP nominations was received on the 19 th May 2009 

there is insufficient time for Council to comply with closing date of 5 th June. 

Council will consider the issue at its next Council Meeting on 16 th June 2009. 

A letter (dated 21 May 2009) was sent to Minister for Planning, The Hon Kristina Keneally, 

advising her of Council’s position. 

The Department of Planning’s (DoP) selection criteria for all nominees are: 

 

 

 

 

 

Senior level experience in dealing with multiple stakeholders 

High level communication skills 

Capability to drive high profile outcomes in a credible and authoritative manner 

High level analytical skills 

Knowledge of assessment of complex developments and planning matters. 

The expertise requirements for at least one of the two nominees are expertise in one or more of the 

following: planning, architecture, heritage, the environment, urban design, land economics, traffic 

and transport, law, engineering, tourism, and government and public administration. 





MAYOR 

Page 111 of 449


Current Position 

Since Council last considered this matter and wrote to the Minister for Planning, the Department of 

Planning (DoP) has released an Information Package for Council Nominees. 

This Information Package comprises: 

Draft Procedures for the Operation of Joint Regional Planning Panels. 

Draft Code of Conduct for Joint Regional Planning Panels. 

The DoP has also specifically replied to Council’s letter to the Minister. 

Copies of these documents are attached under separate cover due to size. 

Key points raised in its letter are: 

(i) Each council is required to nominate two members and one alternate member. One of these 

nominees must have expertise in planning, architecture, heritage, the environment, urban 

design, land economics, traffic and transport, law, engineering, or tourism. 

(ii) The Department believes that: 

Council staff involved in the assessment process, such as Directors of Planning, are not 

appropriate to be a Council nominee to a JRPP 

It is preferable that Councils not nominate staff members, however, if a Council wishes to 

nominate the General Manager it should do so in the knowledge that conflicts of interest 

will need to be carefully managed, such as the General Manager not participating in the 

assessment process and being excluded from any Council meetings where a regional 

development is discussed. 

(iii) It is the Departments view that it would be very difficult, and in many cases not possible, for a 

council staff member to be able to manage the conflict of duties and responsibilities between 

their role with council and their membership of the JRPP. Even if the actual conflict of duties 

could be managed, there may remain a perception in the community that the council staff 

member could not effectively fulfill both responsibilities, particularly where a Council has 

already made a submission before the JRPP. 

(iv) A number of councils have advised the Department that they are seeking to avoid conflicts of 

interest arising from nominating staff members by nominating members of their community, 

former members of staff or current or former Councillors or members of staff of nearby 

councils - who have the required expertise. 

(v) the provisions for JRPP’s will commence on 1 July 2009. Important matters such as panelist 

training and provision of materials to panelists are required to be arranged, to ensure panelists 

are fully aware of their roles and responsibilities. 

Policy Implications 

There are no foreseen policy implications for Council. 





MAYOR 

Page 112 of 449



There are no financial implications in Council advising the Minister of its nominees for 

membership of the JRPP. 

The running costs of the Panels such as, State appointed members’ fees, general expenses and 

administrative costs will be met by the State Government. According to the DoP, Councils will 

retain the full DA fees. Councils will cover their costs and the cost of their members out of these 

fees. 

Legal Implications 

There are unlikely to be any legal implications for Council if Council “development assessment” 

staff are not Panel members. If other staff members and Councillors are on the panel there are 

unlikely to be any legal implications for Council provided the code of conduct is adhered to by 

panel members. 

Commentary 

Council’s Planning and Development Services staff including the Planning and Development 

Services Manager should be excluded from nomination because they are involved in the 

application assessment & reporting process. 

Some Council’s have nominated staff members, some have nominated Councillors and in some 

cases some have nominated a mixture of both. 

Council has lost the opportunity to “recruit” an appropriate individual(s) external to the 

organization to be a Council panel member unless it wishes to consider this suggestion now and 

delay its overall JRPP nomination further. 

Council can consider nominating Councillors or staff members from another Department of 

Council if it believes that: 

 

 

 

potential/actual conflict of interest matters can be appropriately managed; 

nominees meet the Departments selection criteria - see Background above; and 

at least one nominee meets the Departments minimum expertise requirements - see 

Background above. 

Council could consider a mixture of Councillors and also Council Staff from other Departments 

that are not specifically involved with the Planning and Development Services department to 

maintain independence and transparency. 





MAYOR 

Page 113 of 449



Subject: 

Author: 


KPMG Infrastructure and Service Model 

Economic Development Manager 

Nil 

RECOMMENDATION: That Council undertake the KPMG Infrastructure and Services 

Model and that it allocates funds accordingly. 

Background 

At its Ordinary Meeting of Council held on 20 December 2011, Council resolved (vide Minute No 

887/2011) the following: 

“That Council receive and note the report and endorse its content to be the basis 

of a formal project / terms of reference for the development of the Narrabri Shire 

Master Plan to be reported to Council no later than 20 th March 2012 Council 

Meeting. 

Following discussions and a request for a brief to be provided by the General Manager on a similar 

report undertaken at his previous Council, it was ascertained that the General Manager should 

investigate producing a report by Bernard Salt from KPMG as to the effects that the resource 

industry may have on Narrabri Shire and subsequently the areas that should be addressed to 

minimise any shortfall in service provision. This report to be called an Infrastructure and Services 

Model (ISM). 


Collated and forwarded to KPMG a copy of a range of reports Council has undertaken over the 

previous few years for them to use as background data. 

Council’s General Manager and Economic Development Manager had a phone conference call on 

Thursday 13 September 2012 with representatives of KPMG. The phone conference was to discuss 

the proposed ISM report as-well-as the proposed scope of work and methodology. 

The objective of undertaking the project is that it will assist Council to identify existing services 

and infrastructure shortfalls so that service provision can be managed in line with the Shire’s 

service standards. The ISM will assist Council to work with resource companies to meet the desired 

standard of living for residents to deliver sustainable communities. The ISM will assist with 

infrastructure and service provision decision making and provide the Shire with a tool that will 

assist in mitigating the impact of mining activity. 

Some potential areas that the KPMG ISM would consider as a part of their research would be as 

follows: 

 

 

Housing 

Ambulance 





MAYOR 

Page 114 of 449


 

 

 

 

 

 

 

 

 

 

 

Fire 

Police 

Hospital 

Pharmacy 

General Practioners 

Nursing 

Dentistry 

Supermarkets 

Nursing Homes 

Primary and High Schools 

Childcare Centres 

The above suggested areas for consideration would be developed using a resident and non-resident 

population schedule. 

Attachments 

Attachment 11.1.9.a - KPMG Infrastructure and Service Model for Narrabri Shire plus two 

previous case studies has been sent to Councillors under separate cover. 


As stated on the attachment, the fee to undertake the Infrastructure and Services Model is estimated 

at $58,000. Verbally, KPMG was contacted to discuss the estimate verse fixed price and Council 

was advised that based on the listed methodology that it would be $58,000 and only if there is any 

inclusions that Council wanted would the price change. If Council resolves to continue with the 

ISM a fixed price would be provided in KPMG’s engagement letter. 


Nil 


Nil 


Nil 





MAYOR 

Page 115 of 449



SUBJECT: 

Author: 


Request For Donation For The Courier Money-Go-Round Promotion 

Community Development Officer 

Nil 

RECOMMENDATION: That Council donate the amount of $500.00 from the 

Contributions & Donations – Special/Non-Profit allocation to the Money-go-Round 

promotion. 

Issues 

 

Request from The Courier for donation toward the Money-go-Round promotion, aimed at 

keeping the money going around Narrabri Shire businesses and residents. 

Background 

Each year in the lead up to Christmas The Courier run a promotion encouraging people to buy 

locally and support businesses in Narrabri Shire. Businesses participate by purchasing an 

advertising package from The Courier. Customers that buy at participating businesses are entered 

into a draw to win $15,000 in cash and vouchers, with the winners being drawn at the Narrabri 

Christmas Carnival. The prize money can then be spent at participating businesses. 


Council was approached by The Courier on 11 September 2012 requesting support for their 

Money-go-Round promotion. 

Each day Narrabri Shire businesses are approached to donate towards a local charity event, auction 

or fun day to help raise funds for someone or something in need. Whether they can support each 

cause depends on people supporting their business. The Money-go-Round promotion refers to 

keeping the money going around locally. 

The promotion differs to previous years in that this year five local charities will receive donations 

from the promotion. The five charities will be represented in each participating business and 

customers can choose which charity they would like to support. A different business name and 

charity will be drawn each week with that charity receiving a donation. The benefiting charities are 

the Narrabri Hospital Auxiliary, Wee Waa Hospital Auxiliary, Boggabri Lions Club, Narrabri 

Volunteer Rescue Association and CanAssist. 

Should Council choose to make a donation towards this promotion, the funds will go directly 

towards the five charities. The amount to go toward each charity will depend on which charity 

customers support and which name is drawn each week. Council will be acknowledged as a 

supporter of the Money-go-Round in all promotional material produced by The Courier. 





MAYOR 

Page 116 of 449


Attachments 

Nil 


Should Council resolve to make a donation of $500.00 this amount will come out of the 

Contributions & Donations – Special/Non-Profit, account for 2012/13. 


Nil 


Nil 


Nil 





MAYOR 

Page 117 of 449



Subject: 

Author: 


Inclusion on the Narrabri Shire Sporting Wall of Fame Policy 


Nil 

RECOMMENDATION: That Council endorse the Draft Inclusion on the Narrabri Shire 

Sporting Wall of Fame Policy and place on Public Exhibition for a period of 28 days as per 

the requirements of the Local Government Act, 1993. 

Issues 

The purpose of this report is to provide Council with the opportunity to consider a policy for 

inclusion on the Narrabri Shire Sporting Wall of Fame (SWOF). 

Background 

In 2001, Channel nine conducted a search to identify Australia’s Sportiest town based on the 

sportspersons who have come from the town or district. After much research and thousands of 

entries, Channel nine awarded the honour to Narrabri. 

In 2011, Council constructed the SWOF to make a permanent record of the achievements of the 

town and district sportsmen and women including those who were part of the original honour 

bestowed upon the town in 2001. Initially, 94 sportspersons who were successful in their chosen 

sport prior to 2001 were named on the SWOF. 

At its Ordinary Meeting held on 21 August 2012, Council resolved to include a further 10 names to 

the SWOF of sportspersons successful in their chosen sport between 2001 and 2011. 


In the past, there has been no defined policy for inclusion on the SWOF. The decision of which 

names to be included has been made at the discretion of the SWOF Committee. To ensure 

consistency and to assist Council in the process of choosing names to be added to the SWOF over 

time, the SWOF Committee have produced this draft policy. 

At its Ordinary Meeting held on 21 August 2012, Council resolved the following: 

606/2012 RESOLVED on the motion moved by Councillor Etheridge/Lowder that the draft 

policy for inclusion on the Sporting Wall of Fame be referred to the next Council for 

consideration. 

The draft policy outlines a selection criteria that includes residential status, sporting achievements, 

recognition of sport and recognition of sporting achievement. A nomination form will be 





MAYOR 

Page 118 of 449


distributed in conjunction with this policy in order to provide consistency and transparency when 

assessing nominations. 

Attachments 

Attachment 11.1.11.a: Draft Inclusion on the Narrabri Shire Sporting Wall of Fame Policy 


The Local Government Act, 1993 contains all legal responsibilities for Narrabri Shire Council’s 

policies. 


Nil. 


All new policies are required to be advertised for public comment for 28 days, incurring advertising 

costs. The adopted policies must then be advertised as coming into effect for 14 days prior to 

commencement, incurring further advertising costs. 


Nil. 





MAYOR 

Page 119 of 449


INCLUSION ON THE NARRABRI SHIRE 

SPORTING WALL OF FAME POLICY 

Responsible Department: 

Responsible Section: 

Responsible Officer: 


Economic Development 


Objective 

The objective of this Policy is to provide a framework to assess nominations for the Narrabri Shire Sporting 

Wall of Fame. 

Policy 

In 2001 Narrabri was named in an Australia-wide competition run by the Nine Television Network as 

Australia’s Sportiest Town. The award was made in recognition of the number of outstanding sportsmen and 

women who had been born in or who had lived in the Narrabri Shire. 

The names of the highest achievers have been recognised on the Sporting Wall of fame erected in 

Tibbereena Street, Narrabri. 

Narrabri Shire Council will accept nominations from persons who may be considered as being worthy of 

inclusion on the Narrabri Sporting Wall of Fame. 

In accepting nominations Council must take into account the residential status of the applicant as well as 

their sporting achievements and the nature of their sport. 

It is Councils intention that each 5 years the sporting wall of fame will be updated with the names of any 

sportspersons who have been accepted by Council as worthy of inclusion. The Sporting Wall of Fame 

currently recognises performances up to and including 2002 and Council proposes that it will update the 

names in 2012 and then each 5 years thereafter. 

The selection criteria 

1. Residential Status 

Candidates must be able to prove – 

i. that they have spent substantial time as a resident of the Narrabri Shire during which 

their claimed sporting prowess was learnt, developed or refined, or 

ii. that they attended local schools and developed either basic or advanced skills during 

that time. 




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2. Sporting achievements 

Candidates must be able to prove – 

i. That they have been formally selected as Australian representatives, or 

ii. That they have been Australian Champions or World Champions or Olympic 

representatives. 

3. Recognition of sport 

Candidates must be able to prove that the sport in which they have claimed performance is a sport 

which – 

i. Is a sport recognized at a National Level in Australia. 

ii. Is a sport which is not obscure or novel, 

iii. Is a sport which is longstanding and established. 

4. Recognition of sporting achievement 

Candidates must be able to provide to the Council the following – 

i. A letter from the National Association certifying the level of performance of the 

applicant 

ii. A resume setting out the sporting results claimed as qualifying the applicant for 

inclusion. 

5. The decision of the selection committee and/or Council is final. 

Measure of Success 

Measure by the adherence to the Policy and Procedure outlined in the Policy. 

History 

MINUTE NUMBER: MEETING DATE: DESCRIPTION OF CHANGE: REVIEW DATE 




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NARRABRI SHIRE SPORTING WALL OF 

FAME NOMINATION FORM 

Details of person being nominated 

Surname: 

Other names: 

Title: 

DOB: 

Address: 

Contact number/s: 

How long and under what capacity has the nominee spent in Narrabri Shire? 

Which sport has the nominee achieved in? 

What level did the nominee achieve in this sport? (Australian Representative, Australian Champion, World 

Champion, Olympic Representative) 

Please use this checklist to ensure that your nomination is complete 

I have read the Policy for inclusion on the Narrabri Shire Sporting Wall of Fame. 

The information provided in this nomination is accurate. 

Supporting material, including a letter from the National Association certifying the level of 

performance of the applicant and a resume setting out the sporting results claimed as qualifying the 

applicant for inclusion are attached to this nomination. 

Total number of pages for this nomination, including this form: _____ 




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Details of person submitting this nomination 

Surname: 

Other 

names: 

Address: 

Contact number/s: 

Signature: 

Date: 

Please send completed nomination form and supporting material to: Narrabri Shire Council Community 

Development Officer, PO Box 261, NARRABRI NSW 2390, email to council@narrabri.nsw.gov.au or drop into 

Councils Administration Building, 46-48 Maitland Street Narrabri. 




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Subject: Development Application 110/2013 

Construction of Alterations and Additions to existing dwelling. 

Lot 5 in Deposited Plan 842, 314 Doyle Street, Narrabri. 

Author: 


Town Planner 

The author has no reportable conflict of interest in the matter 

RECOMMENDATION: That Council determine development application DA110/2013 in accordance 

with Section 80(1)(a) of the Environmental Planning and Assessment Act 1979 by way of Approval – 

subject to the attached standard Conditions of Consent in schedule 1 of this report; 

Issues 

 

 

A Development Application has been lodged with Council for the construction of alterations and 

additions to the existing dwelling at 14 Doyle Street, Narrabri. 

The Application seeks to construct alterations and additions to the front of the existing dwelling 

where the land use pattern is predominantly single residential dwellings. 

The construction of the alterations and additions is identified as being within the required six (6) 

meter front setback. 

Background 

The proponent is seeking development consent for the construction of alterations and additions to the 

existing dwelling at 14 Doyle Street, Narrabri. The site at present supports a single residential dwelling 

house. 

The development as proposed does not comply with the minimum front setback requirement of six (6) meters 

as outlined by Cl. 2.3 of Narrabri Shire Council Development Control Plan – Building Line. Further, the 

proposal will be assessed in accordance with Section 79 C of the Environmental Planning and Assessment 

Act 1979, and the requirements of Narrabri Shire Local Environment Plan No 2. 

The proposed development site is in an area where the building structures are predominately within the 

minimum six (6) meter setback. Therefore, granting consent to the proposal would not be detrimental to the 

amenity of the surrounding dwellings as the proposal is consistent with, or behind the building line of 

surrounding dwellings. 

RELEVANT LEGISLATION (ACTS) 

Environmental Planning and Assessment Act 1979 


Pursuant to Section 79C of the Environmental Planning and Assessment Act 1979, the following matters 

must be taken into consideration when determining a Development Application: 

79C 

Evaluation 

(1) Matters for consideration—general 





MAYOR 

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In determining a development application, a consent authority is to take into consideration such of the 

following matters as are of relevance to the development the subject of the development application: 

(a) 

the provisions of: 

(i) 

(ii) 

(iii) 

(iiia) 

(iv) 

(v) 

any environmental planning instrument, and 

any proposed instrument that is or has been the subject of public 

consultation under this Act and that has been notified to the consent 

authority (unless the Director-General has notified the consent authority 

that the making of the proposed instrument has been deferred indefinitely or 

has not been approved), and 

any development control plan, and 

any planning agreement that has been entered into under section 93F, or 

any draft planning agreement that a developer has offered to enter into 

under section 93F, and 

the regulations (to the extent that they prescribe matters for the purposes of 

this paragraph), and 

any coastal zone management plan (within the meaning of the Coastal 

Protection Act 1979), 

that apply to the land to which the development application relates, 

(b) 

(c) 

(d) 

(e) 

the likely impacts of that development, including environmental impacts on both the 

natural and built environments, and social and economic impacts in the locality, 

the suitability of the site for the development, 

any submissions made in accordance with this Act or the regulations, 

the public interest. 

Comment 

The proposed Development Application is consistent with the objectives and the provisions of The 

Environmental Planning and Assessment Act 1979 and is considered permissible with the consent of Council. 

The proposal is not compliant with the minimum setback standard identified in Narrabri Shire Development 

Control Plan – Building Line however, the proposal is consistent with the general building line of 

neighbouring dwellings. 

(a)(i) 

Any environmental planning instrument 

LOCAL ENVIRONMENTAL PLANS 

Narrabri Local Environmental Plan No 2 

The subject land is zoned 2(b) (Residential “B” Zone) under the provisions of the Narrabri Local 

Environmental Plan No 2. 

The proposed development is permissible with development consent of Council pursuant to Clause 22 of the 

LEP. 

The Development Control Table for land zoned 2(b) (Residential “B” Zone) under Narrabri Shire Council 

Local Environmental Plan No2 indicates the following; 





MAYOR 

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Zone No 2 (b) (Residential “B” Zone) 

1 Objectives of zone 

The objective is to provide residential areas close to the town’s commercial areas, having a mixture of 

detached dwellings and residential flat buildings to provide a higher residential density than that within the 

Residential “A” Zone. Shops and other retail outlets are prohibited within the Residential “B” Zone to 

prevent the intrusion of these uses which should be confined to the nearby commercial area. Other purposes 

which are prohibited are considered incompatible with the objective of the zone. 

2 Without development consent 

Dwelling-houses. 

3 Only with development consent 

Any purpose other than a purpose included in Item 2 or 4. 

4 Prohibited 

Abattoirs; advertising structures; bulk stores; camping grounds; car repair stations; caravan parks; cemeteries; 

clubs registered under the Registered Clubs Act 1976; commercial premises; crematoria; educational 

establishments except museums, galleries and academies; extractive industries; funeral parlours; generating 

works; helipads; heliports; holiday cabins; hotels; industries other than home industries; institutions; junk 

yards; liquid fuel depots; mines; motels; motor showrooms; offensive or hazardous industries; piggeries; 

poultry farms and other intensive keeping of animals; places of assembly; public buildings, recreation 

facilities; refreshment rooms; retail markets; retail plant nurseries; roadside stalls; rural industries; rural 

workers’ dwellings; sawmills; shops; stock and sale yards; stock homes; taverns; timber yards; transport 

terminals (other than terminals used for the purpose of garaging not more than one bus); veterinary hospital; 

veterinary surgeons’ establishments; warehouses; waste disposal; wholesale markets. 

Comment 

The proposed Development Application is consistent with the objectives and the provisions of the Narrabri 

Local Environmental Plan No 2. The proposal is permissible with the development consent of Council. 

STATE ENVIRONMENTAL PLANNING POLICIES 

STATE ENVIRONMENTAL PLANNING POLICY (Housing for seniors or people with a disability) 2004 

Comment 

The proposal is not complicated by any State Environmental Planning Policies. 

(a)(ii) any proposed instrument that is or has been the subject of public consultation under this Act 

and that has been notified to the consent authority (unless the Director-General has notified the 

consent authority that the making of the proposed instrument has been deferred indefinitely or has not 

been approved) 

Comment 

The proposal is compliant with the development standards identified within the Narrabri Shire Draft Local 

Environmental Plan 2012 specifically with regards to the proposed R1 zoning and minimum lot size 

requirements ‘K’ – 550sqm. 

(a)(iii) any development control plan 





MAYOR 

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Narrabri Shire Council Development Control Plan “Building Line” is particularly relevant to this 

development application. The proposed development application does not meet the requirements of the 

development standard identified in Cl.2.3 being a minimum 6 meter fronback. 

(a)(iiia) any planning agreement that has been entered into under section 93F, or any draft planning 

agreement that a developer has offered to enter into under section 93F 

There are no planning agreements in place. 

(a)(iv) the regulations (to the extent that they prescribe matters for the purposes of this paragraph) 

Government Costal Policy 

Not applicable to the Narrabri LGA. 

Building Demolition 

In the case of a development application for the demolition of a building, the provisions of AS 

2601 The Demolition of Structure is relevant and must be complied with. 

Upgrading of Buildings 

Not applicable 

Fire Safety 

Not applicable – Applicable at Construction Certificate Stage 

Temporary Structures 


Deferred Commencement Consent 


Modification or Surrender of Development Consent or Existing Use 


Ancillary Development 


BASIX 

Not applicable. 

(a)(v) any coastal zone management plan (within the meaning of the Coastal Protection Act 1979) 

Not applicable to Narrabri LGA. 

(b) the likely impacts of that development, including environmental impacts on both the natural and 

built environments, and social and economic impacts in the locality, 





MAYOR 

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Context & Setting 

The site is located at 14 Doyle Street, Narrabri. The development proposal is for the construction of 

alterations and additions to a single-story brick dwelling. The existing dwelling has similar bulk, height, mass 

and design characteristics as the existing dwellings in the street. The proposed alterations and additions are 

aesthetically pleasing and relate well to adjacent properties. The proposal has been designed to integrate with 

the residential streetscape. It is the intention of the applicant to retain the existing aesthetic nature of the 

dwelling and to fit in well with the general aesthetics of the surrounding properties. The development as 

proposed does not comply with the minimum front setback requirement of six (6) meters as outlined by Cl. 

2.3 of Narrabri Shire Council Development Control Plan – Building Line. However, the proposed 

development site is in an area where the building structures are predominately within the minimum six (6) 

meter setback. Therefore, granting consent to the proposal would not be detrimental to the amenity of the 

surrounding dwellings as the proposal is consistent with, or behind the building line of surrounding 

dwellings. 

Access, Transport & Traffic 

An existing domestic driveway is located off Doyle Street. 

Public Domain 

It is considered that the development will have no impact on the public domain. 

Utilities 

All necessary utilities and services currently connected to the existing dwelling. 

Water Supply 

Water is connected to the existing dwelling. 

Sewer 

Sewer is connected to the existing dwelling. 

Stormwater/Runoff 

Currently all stormwater from the existing dwelling is connected to the stormwater system in Doyle Street, 

Narrabri. If consent was granted for the proposed development the existing stormwater infrastructure will be 

maintained. 

Electricity 

Electricity is connected to the existing dwelling. 

Telecommunications 

Telecommunications are connected to the existing dwelling. 

Heritage 

Not applicable to this development. 

Soils and Topsoils 





MAYOR 

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It is considered that the development will not have a considerable impact on soils and topsoils. 

Air and Microclimate 

It is considered that the development will not have a considerable impact on air and microclimate 

Flora and Fauna 

It is considered that the development will not have a considerable impact on flora and fauna. 

Waste 

The existing services and infrastructure provisions regarding waste and recycling will continue to serve the 

proposed new development. 

Energy 

The requirements of BASIX are not relevant to this proposal as the Capital Investment Value (CIV) does not 

meet the minimum threshold required for a BASIX Certificate. 

Noise and Vibration 

A condition will be placed on the Draft Development Consent limiting the hours of construction of the 

building works. 

Natural Hazards 

The site is not identified as being vulnerable by natural hazards. 

Technological Hazards 

The site is not identified as being contaminated in any way. 

Safety, Security and Crime Prevention 

At the discretion of the tenants. 

Social Impact in the Locality 


Economic Impact in the Locality 


(c) 


Does the proposal fit in the locality? 

 

 

 

 

There are no constraints posed by surrounding development to render the proposal prohibitive; 

The proposal is considered complimentary in terms of its construction, bulk and size to the 

surrounding land use pattern and zoning; 

The proposal is consistent with the general forward building line of other developments (dwellings) 

in the Doyle Street. 

The proposal is adequately serviced; 





MAYOR 

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There are no identified surrounding hazardous land uses or activities. 

Are the site attributes conducive to development? 

It is considered that the site is conducive to the proposed development. 

(d) 


The application was not notified, as the proposal does not need to be notified within the requirements of 

Council’s Notification DCP. 

(e) 


The proposed development is not considered to be within the public interest. 

Integrated Development 

The Development Application is not identified as being Integrated Development in accordance with Section 

91 of the Environmental Planning and Assessment Act 1979. 

Conclusion 

This report includes an assessment which has been carried out under section 79(c) of the Environmental 

Planning and Assessment Act 1979 for the proposed development. The assessment also takes into account 

the impact that the proposed development will have on the social and economic aspect of the community and 

consideration of the applicable statutory requirements. 

Based upon the investigations of the proposal it can be concluded that: 

The proposed development is permissible with the consent of Council; 

The proposal is not compliant with Council’s minimum front setback requirements, being 6 

meters and identified in Council’s Development Control Plan – Building Line. 

The proposal is generally consistent with the objectives and provisions of Narrabri Shire 

Councils LEP No2 (Zone No. 2 (b) (Residential “B”). 

The proposal is considered to be acceptable in terms of Section 79C of the Environmental Planning and 

Assessment Act 1979, and potential impacts are expected to be manageable by way of appropriate conditions 

of consent. 

Attachments 

Attachment 11.1.12.a: 

Attachment 11.1.12.b: 

Development Application 110/2013- Lodged by Edith Dewson. 

Proposal Plans prepared by Graham Richardson. 


The financial implication of Council’s decision in this matter is directly related to the legal implications. 

The possibilities are detailed as follows: 

1) Should the proponent choose to appeal Conditions of consent by Council through the Land and 

Environment Court and win, the question of cost would still be a matter for the Court to 

determine. 





MAYOR 

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2) Should any person choose to take out Class 4 proceedings against Council to the Land and 

Environment Court and lose, the question of cost with regard to Council’s legal representation 

would still be a matter for the Court to determine. 


Environment Court and win, the question of cost would still be a matter for the Court to 

determine. 

4) Should the applicant make no appeal, or proceedings not be taken out by another party, to the Land 

and Environment Court regardless of the determination, will result in no further financial 

implication to Council. 

In any case, Council could potentially be subject to legal costs. 


The assessment of the subject development application has been made in accordance with the 

requirements of the Environmental Planning and Assessment Act 1979. Recommendation for 

determination of the application is made in good faith with appropriate regard to the legislation. 


The Environmental Implications have been discussed in the current position section of this report and have 

been covered in the assessment under section 79(c) Heads of Consideration. 


Council’s Planning and Development Services section is to provide professional development assessment 

services to the public. 

Plate 1 Illustration of location of the property (Council data GIS System) 14 September 2012. 

14 Doyle Street, Narrabri. 





MAYOR 

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Represents the proposed building line of the alterations and additions at 14 Doyle Street, Narrabri. 

SCHEDULE OF DEVELOPMENT CONSENT CONDITIONS 

1. The determination shall be regarded as being in accordance with the particulars and information set 

out and described in Development Application No.110/2013 registered in Council’s records as of 7 

August 2012 except where varied by any or all of the following conditions. Any additional 

development not subject to this approval shall require the further consent of Council. 

STATUTORY 

2. Prior to the commencement of the proposed development, the applicant shall submit a formal 

application for a Construction Certificate, together with all prescribed fees, plans and specifications 

be submitted to and approved by Council, or alternatively a privately certified Construction 

Certificate be lodged with council no less than forty eight (48) hours prior to the commencement of 

the proposed development. 

REASON: 

To comply with Council’s statutory requirements. 

3. The applicant shall notify Council, not less than forty eight (48) hours prior to the commencement of 

the work of: 

• date of commencement of the work. 

• name of the principle certifying authority for the issue of compliance, occupation and/or 

subdivision certificates. 

REASON: 






MAYOR 

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4. Prior to the issue of a Construction Certificate, the applicant shall lodge with Council, and receive 

approval for the following Section 68 Approvals under the Local Government Act 1993: 

B5 – Carry out stormwater drainage work 

REASON: 


5. Any use of the subject land not commence until all relevant conditions of consent have been met or 

unless other satisfactory arrangements have been made with Council. 

REASON: 


6. Where Council is the Principal Certifying Authority, the applicant shall pay the prescribed fee to 

Council and satisfy all conditions of consent to obtain an Occupation Certificate prior to occupation 

of the building / structure. 

REASON: 


7. The building / structure shall be constructed in accordance with the requirements of the National 

Building Code 2012. 

REASON: 


8. The applicant shall erect signage in a prominent position on the site: 

(a) 

(b) 

(c) 

showing the name, address and telephone number of the principal certifying authority for 

the work, and 

showing the name of the principal contractor (if any) for any building work and a telephone 

number on which that person may be contacted outside working hours, and 

stating that unauthorised entry to the work site is prohibited. 

REASON: To comply with Council’s statutory requirements. 

9. Residential building work 

1. Construction work that involves residential building work (within the meaning of the Home 

Building Act 1989) not be carried out unless the principal certifying authority for the 

development to which the work relates: 

(a) 

in the case of work to be done by a licensee under that Act: 

(i) 

has been informed in writing of the licensee’s name and contractor 

licence number, and 

(ii) is satisfied that the licensee has complied with the requirements of Part 6 

of that Act, or 

(b) 

in the case of work to be done by any other person: 

(i) 

has been informed in writing of the person’s name and owner-builder 

permit number, or 

(ii) that the value of the work is less than $20,000.00. 





MAYOR 

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2. That an Insurance Certificate in relation to the work has been issued. A copy to be provided 

to Council. 

REASON: 


GENERAL 

10. All works associated with the construction of the development (not operation of the proposal post 

Occupation Certificate), involving electric or pneumatic tools, or other noisy operations, shall be 

restricted to the following hours: 

Monday to Friday 

Saturday 

Sunday/Public Holidays 

7am to 7pm 

8am to 6pm 

Nil 

Advice: All noise generating activities are subject to the requirements of the protection of 

the Environment Operations Act 1997. This condition of consent does not relive the applicant 

including developers, contractors or their agents from the requirements under the relevant noise 

control legislation. 

REASON: 

Statutory Requirement 

11. Any damage caused to Council’s infrastructure including but not limited to footpaths, roads, 

drainage, Kerb and Gutters, laybacks or other public land shall be restored in accordance with 

Council’s Design Specifications at the full cost to the developer. Where a dispute arises over the 

person(s) responsible for the damage, Council shall reserve the right to carry out work to remedy 

such damage(s) at the applicants cost. 

REASON: 

To comply with Council’s requirements. 

12. The applicant shall install suitable protection to ensure that damage to Council infrastructure does 

not occur during the construction phase of the development. 

REASON: 


13. The applicant shall install suitable protection to ensure that public trees are protected from damage 

arising during the construction phase of the development. 

REASON: 


14. No materials or machinery to be used in the construction of the building shall be stored or stacked 

on Council’s footpath, nature strip, public defined land or roadway. 

REASON: 


15. During construction of the proposed building or structure no construction vehicles are to be parked 

on roads / rear lane ways as to restrict traffic flow and or access to allotments. 

REASON: 


16. The applicant shall not burn waste material, felled trees or other material on the said land. All waste 

materials shall be directed to a Narrabri Local Government Area waste management or other 

approved facility. 





MAYOR 

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REASON: 


17. The applicant shall provide at least forty-eight (48) hours notice be given to Council when any 

inspection is required. 

REASON: 


ENGINEER’S DETAIL 

18. The applicant shall provide engineers design details for the structure (slab/footings/steel frame) to 

Council by a suitably qualified and professional Engineer prior to the issue of a Construction 

Certificate. 

REASON: 


DRAINAGE 

19. All storm water shall be discharged to the street kerb and gutter, or stormwater system located 

within Doyle Street, Narrabri. 

REASON: To comply with Council’s requirements to ensure the site/buildings are 

adequately protected from storm water. 

20. A works as executed (WAE) drainage plan indicating the location of the drainage pipelines shall be 

submitted by the applicant or their agent at the time of installation of such pipes. 

REASON: 


21. The existing overflow gully shall be relocated outside the perimeter of the structure. 

REASON: 


22. Development to be carried out at no cost to Council. 

REASON: 






MAYOR 

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Development Application 110/2013 

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Attachment 11.1.12.b 



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Subject: Adoption of the Revised Onsite Sewage Management Policy (2012) 

Author: 


Manager Planning and Development Services 

The author has no reportable conflict of interest in the matter 

RECOMMENDATION: That the Council endorse the revised Onsite Sewage 

Management Policy (2012), and place on public exhibition in accordance with the Local 

Government Act (1993). 

Issues 

 

 

 

 

Council’s existing Onsite Sewage Management Policy, was adopted by Council on the 20 th 

December 2005, and enacted shortly thereafter, was developed and implemented in 

accordance with Council’s then stance regarding the regulation of new and existing onsite 

sewage management systems across the Shire; 

Since that time, and in recent months, adjustments have been made to the overall stance by 

Council regarding the regulation of new and existing onsite sewage management systems 

across the Shire, as well as the streamlining of the processes involved in the effective 

assessment, inspection, and issuance of approvals to install and operate, under the Local 

Government Act (1993). These adjustments have seen Council’s approach towards the 

regulation of onsite sewage management systems fall more appropriately within current 

industry standard practice and current guidance, in the management of this key 

environmental and health related area, as documented by the Policy; 

The revised Policy allows for the decanting and easy implementation of State based 

legislative requirements and current best practice guidance in the appropriate management 

of sewage produced on rural and un-sewered properties across the Shire; 

The development of the revised Policy (2012) has been undertaken in tandem with the 

recently launched Onsite Sewage Management Program, undertaken by Council’s Planning 

and Development Services. This Policy provides a critical local policy framework, 

underpinned by State legislation and national guidance to the assessment, inspection, and 

issuance of approvals under the program, with all new and existing systems across the 

Shire. 

Background 

The appropriate management of sewage produced on properties which are not sewered across the 

Shire, such as rural properties and remote villages and townships is critical to the health and 

wellbeing of those in closest proximity (householders and surrounding community) and 

surrounding sensitive environmental receptors. This critical area of management has been 

articulated in legislation in requiring local government to assess and inspect new and existing 

systems with view to the issuing of approvals to install and operate under the Local Government 

Act 1993. The intent of these requirements, collaboration, education, and enforcement, ensure the 

appropriate installation, and ongoing operation and maintenance of such onsite sewage 

management systems to prevent undue environmental and health related outcomes. 





MAYOR 

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Council’s statutory responsibility in this area is multifaceted, which includes: 

The development and implementation of local policy to enable easy understanding and 

compliance with statutory requirements and industry best practice by owners and operators 

of onsite sewage management systems across the Shire; 

The assessment, inspection, and issuance of an Approval to Install for a proposed new 

system, under Section 68 of the Local Government Act, 1993; 

The assessment, inspection, and issuance of a rolling Approval to Operate for an existing 

system, under Section 68A of the Local Government Act, 1993; 

The guidance and education of the community and industry specialists regarding the 

compliant installation and operation of onsite sewage management systems. 

The Onsite Sewage Management Program, recently launched as part of Council’s Planning and 

Development Services, has been working with members of the community to achieve compliance 

with the Local Government (General) Regulation 2005 satisfactory for the issuing of an Approval 

to Operate an onsite sewage management system, under Section 68 of the Local Government Act 

1993. This program has sought to educate, guide, and in some cases enforce requirements 

necessary for compliant and satisfactory operation and maintenance of onsite sewage management 

systems. This program has been fundamentally undertaken to satisfy Council’s statutory 

responsibility in this area, as well as working to prevent negative health and wellbeing, and 

environmental outcomes from systems which are not operated and / or maintained sufficiently. 

At the commencement of the development and implementation of the Onsite Sewage Management 

Program, components of the existing Onsite Sewage Management Policy, adopted in December 

2006, were identified for adjustment and associated processes streamlining. The reviewed policy, 

as endorsed, is intended to form the basis of Onsite Sewage Management Program and all other 

related statutory required activities, as indicated earlier, to provide a better service to the 

community, while streamlining internal assessment and inspection processes, for overall 

compliance with Council’s statutory responsibility. 


The current situation is the need to endorse and implement the revised onsite sewage management 

policy to provide a relevant and applicable framework for the regulation of onsite sewage 

management systems across the Shire, in line with statutory obligations. The policy currently in 

force is dated and not aligned with current industry practice. 

Attachments 

Attachment 11.1.13.a: Onsite Sewage Management Policy – Narrabri Shire Council 2012 


Financial implications involve the reconfirmation of the justification underpinning the charging of 

the fees for the application and approval process of onsite sewage management systems, in line 

with Council’s fees and charges (2012/2013) 





MAYOR 

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The following statutory / legal implications relate: 

Under Sections 68 and 68A of the Local Government Act 1993, and Subsections 6 and 7 of 

the Local Government (General) Regulations, Council is required to assess applications for 

installation and ongoing operation of onsite sewage management systems, with view to 

approval. Council also has a responsibility to provide guidance and educate regarding the 

complaint operation and maintenance of systems 

Under Section 160 of the Local Government Act 1993, any new or reviewed policy 

requires due process to be followed, involving: 

Presentation of a briefing report and the reviewed policy for endorsement / 

approval to the Councillors (this report); 

Public exhibition of the sign and the invitation of submissions from the 

community, for a minimum of 28 days; 

Where required, the review of any submissions and preparation of a subsequent 

submission briefing report to the Councillors for endorsement / approval, 

incorporating submitted feedback from the community; 

In the absence of submissions from the community subsequent to the 28 day 

exhibition period, the implementation of the reviewed policy. 


Through the endorsement and implementation of the reviewed onsite sewage management policy, 

it is expected that improvements will be seen in the overall levels of compliance with new systems 

to be installed and with the ongoing operation and maintenance of existing systems. This has direct 

positive implications for the surrounding environment and indirect positive implications for the 

health and wellbeing of associated human receptors. 


The review, endorsement, and implementation of a policy which contributes towards greater 

statutory compliance and heightened levels of human and environmental health and wellbeing is 

directly in line with Council’s commitment to providing expertise and services for the betterment 

of the overall community. 





MAYOR 

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Onsite Sewage 

Management Policy 

Narrabri Shire Council 

2012 


Adoption of the Revised Onsite Sewage Management Policy (2012) 

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Adoption of this policy 

This policy was adopted by Council on the xx xx 2012, and was immediately instituted. 

Review of Policy 

This policy is to be reviewed before the 30 June 2016. 



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Contents 

1.0 INTRODUCTION ............................................................................................................................ 1 

1.1 PURPOSE ..................................................................................................................................... 1 

1.2 SCOPE ......................................................................................................................................... 1 

1.3 OBJECTIVES ................................................................................................................................. 2 

2.0 LEGISLATION AND GUIDELINES ................................................................................................ 3 

2.1 LOCAL GOVERNMENT ACT 1993 .................................................................................................... 3 

2.2 LOCAL GOVERNMENT (GENERAL) REGULATION 2005 ..................................................................... 5 

2.3 PROTECTION OF THE ENVIRONMENT OPERATIONS ACT 1997 .......................................................... 5 

2.4 ENVIRONMENT AND HEALTH PROTECTION GUIDELINES ................................................................... 5 

2.5 NSW DEPARTMENT OF HEALTH ACCREDITATION ........................................................................... 5 

2.6 AUSTRALIAN STANDARDS .............................................................................................................. 6 

3.0 RESPONSIBILITIES ...................................................................................................................... 7 

3.1 COUNCIL RESPONSIBILITIES FOR ONSITE SEWAGE MANAGEMENT ................................................... 7 

3.2 OWNER RESPONSIBILITIES FOR ONSITE SEWAGE MANAGEMENT ..................................................... 8 

4.0 APPLICATION, REGISTRATION AND APPROVAL .................................................................... 9 

4.1 NEW SYSTEMS ............................................................................................................................. 9 

4.2 EXISTING SYSTEMS ..................................................................................................................... 10 

4.3 APPLICATION .............................................................................................................................. 10 

4.4 TRANSFER OF OWNERSHIP ............................................................................................................ 11 

5.0 SYSTEM REGULATION .............................................................................................................. 12 

5.1 INSPECTIONS ................................................................................................................................. 12 

5.2 RECTIFICATION WORKS ................................................................................................................. 13 

6.0 INFORMATION ............................................................................................................................. 14 

6.1 ONSITE SEWAGE MANAGEMENT SYSTEM REGISTER ..................................................................... 14 

6.2 NOTIFICATION THROUGH 149 CERTIFICATES ................................................................................ 14 

6.3 RECOMMENDATION AND ENDORSEMENT ...................................................................................... 14 

APPENDIX 1 – APPLICATION FORM FOR APPROVAL TO INSTALL ............................................. 16 

APPENDIX 2 – APPLICATION FORM FOR APPROVAL TO OPERATE ........................................... 22 

APPENDIX 3 – ASSESSMENT FLOWCHARTS.................................................................................. 25 

APPENDIX 4 – INDUSTRY FACT SHEET ........................................................................................... 28 

APPENDIX 5 – RECOMMENDED EFFLUENT DISPERSAL BUFFER DISTANCES TO RECEPTORS 

............................................................................................................................................................... 31 



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1.0 Introduction 

1.1 Purpose 

The Narrabri Shire Onsite Sewage Management Policy has been developed to guide and enhance the 

management of onsite sewage management systems within the Narrabri Local Government Area 

(LGA). The policy will assist in providing for a reduction in the incidence of ineffective and failing 

systems, by implementing a consistent assessment and approval structure through the regular 

monitoring and regulation of systems to ensure early failure detection and remediation of systems. 

This will result in the enhanced protection of public health, the biophysical environment, and 

community amenity, through sustainable management practices. The sustainable management 

practices articulated within the policy align with Council’s Management Plan by promoting the 

principles of Ecologically Sustainable Development (ESD) and align with Council’s environmental 

objectives. 

Approximately 2 million people depend on onsite sewage management systems across Australia, and 

an estimated 290,000 systems exist within NSW, (Thomas, 2000). Of these, in excess of 2,000 

systems are located within the Narrabri Shire LGA. Generally, about 70% of all onsite sewage 

management systems installed fail to meet health and environmental protection standards at any one 

time, which indicates a critical need for ongoing monitoring and regulation. 

As a result of the risks posed to public health and the environment by onsite sewage management 

systems, NSW legislation requires that Council approval be sought by intending installers and 

operators of systems. This policy provides guidance as to compliance with these requirements, for the 

greater health and safety of the community and environment. 

1.2 Scope 

This policy relates to all onsite sewage management systems within Narrabri Shire, where primary 

holding and treatment of sewage produced occurs onsite, with no direct connection to a public 

reticulated sewerage system. The following examples are considered to be onsite sewage 

management systems, for which Council approval is required prior to installation and / or operation: 

 

 

 

 

 

Septic tank with absorption trenches; 

Septic tank with evapotranspiration areas (both surface and sub-surface dispersal); 

Aerated Wastewater Treatment Systems (AWTS); 

Pump out tanks (collection wells, E-1 type systems with an onward connection to a public 

sewerage system); 

Dry and wet composting toilets; 



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Septic tank with constructed wetlands; 

Septic tank with soil mound dispersal systems; and, 

Any other system that stores, treats and/or disposes of sewage onsite, in accordance with the 

definitions in Section 68 and 68A of the Local Government Act 1993. 

1.3 Objectives 

This policy stipulates the boundaries to which onsite sewage management systems are regulated 

during installation, operation, and maintenance. The regulation of systems as required by legislation 

will provide guidance to owners / operators, and allow for the early detection of systems that may pose 

a risk to public health and the environment, for the remediation of systems prior to full failure. 

Accordingly, the policy aims to prevent impacts to the following areas from the installation and 

operation of onsite sewage management systems: 

 

 

 

 

 

 

 

Household / public health; 

Surface water quality; 

Groundwater quality; 

Land systems; 

Flora and fauna species; 

Aquatic and wetland ecosystems, and; 

Community amenity. 



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2.0 Legislation and Guidelines 

Various legislative instruments, standards and guidelines relate to onsite sewage management 

systems across the State, particularly within Narrabri Shire. The underlying intent of these laws and 

guidance is to ensure sewage effluent managed on individual properties / sites is undertaken in a safe 

and healthy manner in consideration of human and environmental receptors, through appropriate 

installation, operation and maintenance of systems. 

The following subsections summarise the associated statutes and guidance relating onsite sewage 

management. 

2.1 Local Government Act 1993 

The Local Government Act (1993) outlines the requirement to obtain Council approval to both install 

and operate a system of onsite sewage management. This includes the installation and operation of a 

new system, or the operation of an existing system. 

The requirement for the issuing of an Approval to Install a system of sewage management is outlined 

in Section 68 of the Act, which states: 

(1) A person may carry out an activity specified in the following Table (below) only with 

the prior approval of the council, except in so far as this Act, the regulations or a local policy 

adopted under Part 3 allows the activity to be carried out without that approval. 

Part C Management of waste 

(5) Install, construct or alter a waste treatment device or a human waste storage facility or 

a drain connected to any such device or facility. 

The requirement for the issuing of an Approval to Operate a system of sewage management is 

similarly outlined in Section 68 of the Act, which states: 

(1) A person may carry out an activity specified in the following Table (below) only with 

the prior approval of the council, except in so far as this Act, the regulations or a local policy 

adopted under Part 3 allows the activity to be carried out without that approval. 

Part C Management of waste 

(6) Operate a system of sewage management (within the meaning of Section 68A) 



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Section 68A Meaning of “operate a system of sewage management” 

(1) In this Part, operate a system of sewage management means hold or 

process, or re-use or discharge, sewage or by-products of sewage (whether or not 

the sewage is generated on the premises on which the system of sewage 

management is operated). 

(2) Without limiting subsection (1), operate a system of sewage management 

includes the following: 

a) use artificial wetlands, transpiration mounds, trenches, vegetation and other 

effluent polishing, dispersal or re-use arrangements in related land application areas, 

b) hold or process sewage that is to be subsequently discharged into a public sewer. 

(3) However, operate a system of sewage management does not include any of 

the following: 

a) any action relating to the discharge of sewage directly into a public sewer, 

b) any action relating to sewage or by-products of sewage after their discharge into a 

public sewer. 

Under the Act, Council is required to maintain a register of onsite sewage management systems within 

the LGA. The Act also stipulates in Section 113 items which are to be included within this register (See 

Section 5.1). 

Council may also direct system owners to operate systems in a manner which complies with statutory 

requirements. Under Section 124 of the Act orders may be issued: 

 

 

 

 

 

 

 

 

To prevent impacts to public health and amenity; 

To prevent environmental impact; 

Not to commence, or to cease a hazardous activity; 

To dispose of waste appropriately; 

Not to operate an onsite sewage management system after a specific date; 

To comply with the conditions of approval issued by Council; 

To abate public nuisance; and, 

To meet specified operational and performance standards. 

Offences under the Act in this area can include: 

 

Failure to obtain a Council approval; 



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Failure to comply with a Council approval; and, 

Failure to comply with an order. 

2.2 Local Government (General) Regulation 2005 

The Local Government (General) Regulation 2005 provides a framework for the processes involved in 

the installation and operation of onsite sewage management systems. The regulation also outlines the 

approval process and the items that Council is to consider when determining an application for 

installation / operation, as well as the items which must accompany an application for an Approval to 

Install / Operate a system of sewage management. 

2.3 Protection of the Environment Operations Act 1997 

Under the Protection of the Environment Operations Act 1997, it is an offence to pollute any water 

course, to permit disposal of waste to an unlawful disposal area, or to transport waste to an unlawful 

disposal area, applicable to onsite sewage management. Offenders may be issued with penalty 

notices or face prosecution in the event of non-compliance, in the context of onsite sewage 

management. 

2.4 Environment and Health Protection Guidelines 

Environment and Health Protection Guidelines: Onsite Sewage Management for Single Households 

(E&HPG) (1998) has been developed collaboratively by the NSW Government, and has been 

published by the NSW Department of Local Government to assist councils in regulating the installation 

and operation of onsite sewage management systems. These guidelines provide technical guidance in 

the design, operation and maintenance of systems, as well as guidance in the process of supervision 

and monitoring of systems. 

2.5 NSW Department of Health Accreditation 

The NSW Department of Health is responsible for the accrediting of human waste treatment or 

storage devices that are intended to receive domestic wastewater or human waste. Accreditation is 

mandatory for commercially manufactured units and/or for commercially distributed standard designs. 

Provision can be made for alternative system designs that have been developed by suitably qualified 

persons. 



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2.6 Australian Standards 

AS/NZS 1546 – Onsite Domestic Wastewater Treatment Units 

AS/NZS 1546 specifies a set of performance criteria for septic tanks (AS/NZS1546.1), waterless 

composting toilets (AS/NZS1546.2), and Aerated Wastewater Treatment Systems (AS/NZS1546.3), 

which provide a criterion to which onsite sewage management systems, conventional or innovative, 

may be assessed for operability. The standard also provides basic specifications for systems to be 

constructed of different materials. These specifications are to be used by manufacturers and quality 

assessors for the demonstrating of the compliance of a product with the Standard. 

AS/NZS 1547 – Onsite Domestic Wastewater Management 

AS/NZS 1547 specifies requirements for the design, siting, and installation of onsite domestic 

wastewater systems including both primary and secondary wastewater treatment units and associated 

land-application systems. The Standard provides specific details for systems that receive domestic 

blackwater and greywater, and specific details for land-application and absorption systems, including 

conventional trenches and beds, evapo-transpiration systems, mounds and irrigation areas. 



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3.0 Responsibilities 

3.1 Council Responsibilities for Onsite Sewage Management 

Narrabri Shire Council’s responsibilities for Onsite Sewage Management relate to the following areas: 

 

 

 

 

 

 

 

Ensuring approval is sought for the installation and ongoing operation of onsite sewage 

management systems within Narrabri Shire LGA; 

Assessing applications for an Approval to Install proposed systems, in consideration of design, 

siting, wastewater loading, related environmental parameters, as well as potential risks to 

surrounding environmental and health receptors; 

Identifying all existing onsite sewage management systems within the LGA; 

Regulating the operating performance of each individual system by onsite inspections, and 

through the issuing of ongoing approvals to operate; 

The development and maintenance of a register of all onsite sewage management systems 

within the LGA; 

Identifying the potential risk posed by systems including system classification, as well as 

identifying sensitive areas in proximity to systems; 

Enforcing compliance with plumbing and operational standards, to protect the health of the 

public, the environment, and community amenity, including the issuing orders and penalties 

for non-compliance; 

Assessing, determining, and the renewal of approvals to operate an onsite sewage 

management system; 

 

 

 

 

 

Responding to complaints and pollution incidents; 

Monitoring and reporting on the overall impact of onsite sewage management systems within 

the LGA through State of the Environment reporting; 

Supporting industry in the design, installation, and maintenance of systems through the 

provision of information and notification regarding statutory requirements and industry best 

practice (See Appendix 4); 

Guiding system operators toward obtaining further information and assistance in best practice 

operation and maintenance; and, 

Striving for ESD through appropriate strategies. 



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3.2 Owner Responsibilities for Onsite Sewage Management 

Responsibilities for individual system owners of Onsite Sewage Management relate to the following 

areas: 

 

 

 

 

 

The seeking of independent competent advice on the type, nature, operation, and 

maintenance of an onsite sewage management system proposed for installation or currently 

installed and in operation; 

Gaining approval from Council for the installation and ongoing operation of onsite sewage 

management systems; 

The satisfactory operation and maintenance of onsite sewage management systems; 

Determining and undertaking regular maintenance activities which are required for satisfactory 

system operation; 

The gaining of knowledge regarding the processes to extend the life of the system, including 

the management of the land used for effluent disposal. This also includes the implementing of 

conservative water use practices and avoiding the use / disposal of strong chemicals so as to 

maintain effective system performance, and as a result extend the operational life of the 

system; 

Ensuring the system is operating effectively and complies with approval conditions and 

statutory requirements, including the prevention of the discharge of effluent to non-designated, 

dispersal and potentially sensitive areas; 

 

 

 

Ensuring that effluent is not discharged to any watercourse, at any time; 

Ensuring that manufacturer’s specifications for the use and maintenance of the system are 

followed to ensure effective and efficient system operation; 

For AWTS type systems, ensure that maintenance and service contracts are current and 

contractual obligations are being met, as well as ensuring that the system is serviced by a 

competent technician every 3 months; 

Ensuring that occupants are provided with the necessary information and support to 

successfully operate and maintain the onsite sewage management system, in the case of 

absentee owners; and, 

 

Providing relevant information to Council as requested. 



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4.0 Application, Registration and Approval 

The owner of an onsite sewage management system is required to register the system and obtain 

approval to either install or operate a system of sewage management, (See Section 3.2) 

4.1 New Systems 

New onsite sewage management systems that are proposed for installation must be approved and 

registered with Narrabri Shire Council. An application for the proposed installation of a new system are 

to be assessed and approved by Council through the Local Approvals (LA) process, under Section 68 

of the Local Government Act (1993), prior to the commencement of installation works. Applications 

may be subject to a request for more information, refusal, or approval. Where an Approval to Install a 

system is granted, the Notification of Determination is typically accompanied by conditions of which 

the applicant is obligated to comply. Conditions often relate to specific areas which ensure 

satisfactory installation of the system in the setting to which it is located, considering, plumbing 

standards, and environmental and health aspects. 

Once the system is approved for installation, installation completed by a licensed plumber, and 

inspected by an authorised officer of Council as being satisfactorily installed, an Approval to Operate 

under Section 68 of the Local Government Act 1993 is automatically granted. Upon issuing the 

Approval to Operate, conditions of consent are again attached to the Notification of Determination, of 

which the applicant is obligated to comply. Conditions associated with the Approval to Operate often 

relate to key areas to ensure satisfactory and sustainable operation of the system in the setting to 

which it is located. The system at this stage is also placed into a risk category, High, Medium, or Low, 

which determines the period of approval. The risk categories and the determination of individual 

systems refer to the potential for the system to adversely affect public health or the environment, and 

subsequently influence the length of the approval period, as indicated following: 

 

 

 

High risk systems – One year approval; 

Medium risk systems – Two year approval; and, 

Low risk systems – Three year approval. 

Fees and charges associated with the registration, assessment, inspection and approval are payable 

on a system specific basis. Information on the fees and charges for the application for an Approval to 

Install and Operate can be found at: www.narrabri.nsw.gov.au. 



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4.2 Existing Systems 

The owner of an existing onsite sewage management system which is in operation must ensure the 

system is registered and has a current Approval to Operate. The owner of the system is required to 

periodically reapply for a renewal of an Approval to Operate a system of sewage management upon 

expiry of the preceding approval, at which point the application will be assessed (normally involving an 

inspection), and the system risk category (as explained above) reviewed. The Approval to Operate a 

system of sewage management will be issued to the system owner with attached conditions of 

consent as determined by Council. 

The system may continue to be operated during the assessment period as long as the operation of the 

system complies with other relevant statutes. 

Fees and charges associated with the reapplication, assessment, and approval are payable on a 

system specific basis. Information on the fees and charges for the reapplication for an Approval to 

Operate can be found at: www.narrabri.nsw.gov.au. 

In the event system owners do not renew the Approval to Operate prior to expiry, Council may initiate 

proceedings against the owner, including the issuing of penalties for operating a system of onsite 

sewage management without approval. 

4.3 Application 

An application for installation or operation of an onsite sewage management system requires the 

submission of certain information to Narrabri Shire Council to allow for a detailed assessment and 

issuance of an approval for the system. This requirement for the provision of sufficient information for 

assessment is underpinned by Section 26 of the Local Government (General) Regulation 2005. 

Specifically, an application for an Approval to Install requires the following: 

A fully and accurately completed application form (See Appendix 1); 

 

 

 

 

The payment of necessary fees and charges related to the application; 

Site plans and engineering diagrams indicating the location of each component of the system 

and surrounding receptors including dwellings, boundaries, water courses, drinking water 

sources, swimming pools, and dams; 

Manufacturers specifications of the proposed system for installation, including NSW Health 

accreditation (available from the NSW Health website); and, 

An analysis report of the soil at the location of the proposed system (if surface or subsurface 

dispersal of effluent is proposed). 

Incomplete applications will not be accepted by Council for assessment. 

Furthermore, a renewal for an Approval to Operate requires the following: 



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A fully and accurately completed application form (See Appendix 2), and; 

A diagram of the location of the various aspects of the system (main plumbing lines, tank, 

dispersal area/s, and proximity to other receptors on and immediately surrounding the 

property). 

Any fees and charges associated with the renewal will be invoiced to the owner of the system. 

Upon the reception of complete applications, an authorised officer of Council will technically assess 

the application for system design, siting, and operational sustainability in consideration of surrounding 

receptors and other influencing factors (See Appendix 5 for some examples). In the event further 

information is required by the assessing officer, a verbal or written request will be made to the 

applicant. Should additional information not be received by Council within 30 days, the application will 

be refused based on inadequate information provided (See Appendix 3). 

Where multiple onsite sewage management systems are to be installed and operated on the same 

property, individual applications to install and operate are to be submitted to Council complete with the 

above noted information. 

Additionally, where works maybe required to renovate an existing system, to ensure optimum 

operational efficiency, such as the installation of a new septic tank or the redevelopment of a dispersal 

area, an Approval to Install is not required provided works do not change the overall design of the 

system, and system components are located directly adjacent to existing components, not resulting in 

an increase in risk to possible negative impact of surrounding receptors. 

4.4 Transfer of Ownership 

An Approval to Operate an onsite sewage management system is granted to the owner of the property 

to which the system is located. In the event the ownership of a property to which a system is installed 

and operating is changed, an Approval to Operate must be reissued with the transfer of ownership. 

Purchasers of the property must apply for Approval to Operate a system of sewage management, and 

re-register the system under the new ownership. This is to be undertaken within 3 months of the 

purchase of the property. 



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5.0 System Regulation 

The intension of Section 68 of the Local Government Act 1993 is to regulate the installation / operation 

of onsite sewage management systems, irrespective of location and level of usage. Accordingly the 

responsibility for the regulation of such systems lies with local government, together with system 

owners. This intension is primarily aimed at minimising the environmental and public health related 

risk as a result of the installation and operation of systems. 

Systems are typically regulated through the application and approval process, as required by Section 

68 of the Local Government Act, to ensure initial compliance during installation (Approval to Install), 

and the satisfactory ongoing operation and maintenance of the system (Approval to Operate). 

However, systems can otherwise be regulated as part of an investigation from a complaint raised, 

typically due to the failing nature of a system. 

Systems in Narrabri Shire are regulated based on risk classification (as noted earlier) of which each 

onsite sewage management system, installed and operating, is given a specific risk determination 

based on various influencing factors. Higher risk systems require re-approval on a more frequent 

basis, in comparison to lower risk systems, to ensure sufficient levels of operability ongoing. 

5.1 Inspections 

Part of the regulation, approval / re-approval process is the inspection of installed and / or operating 

systems. Inspections, in part ensure compliance with conditions of approval issued together with 

consents to install or operate systems. Inspections also assess the installation and ongoing operation 

/ maintenance of systems to assist in ensuring long term operability and sustainability of the system in 

the given setting. Specifically the following areas are typically assessed as part of an inspection of a 

system: 

 

 

 

 

 

 

 

 

The prevention of the spread of disease by micro-organisms; 

The prevention of the spread of foul odours; 

The prevention of the uncontrolled and inappropriate release of effluent; 

The prevention of the degradation of soil and vegetation; 

The management of pests; 

Prevention measures in minimising the potential for contact with the effluent; 

The minimisation of adverse impacts on the amenity of the premises and surrounding 

areas; and, 

If appropriate, the provision for the reuse of resources including nutrients, organic matter, 

and water. 



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Council maintains the ability to conduct onsite inspections at any time where it is deemed appropriate 

or necessary for the protection of public health and the environment. Prior to an inspection being 

carried out by a Council officer, notification will be provided to the owner / occupier. During an 

inspection of an onsite sewage management system, a Council officer may undertake the following 

activities: 

 

 

 

 

 

Open ground and take any necessary measures to determine the type, condition or location of 

the sewage management system; 

Assess the functionality of the various components of the system, including plumbing, tanks, 

and dispersal areas (if applicable); 

Require any person at the premises to answer questions or to provide information in relation 

to the sewage management system; 

Take samples or photographs in connection with the assessment of the sewage management 

system; and, 

Carry out additional functions sanctioned by a condition of an approval or by an agreement 

with the owner. 

5.2 Rectification Works 

The findings of an inspection may indicate or require the need for rectification works to be undertaken 

to ensure ongoing or a return to satisfactory operation of the system. 

Should repair / rectification works be required, the owner of the system will be notified via letter as to 

the need and area for works to take place to address identified issues. A timeframe will be stipulated 

for works to be completed, after which a reinspection will be carried out, and either an approval issued 

or further avenues for enforcement relating to the works to be completed will be considered. 



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6.0 Information 

6.1 Onsite Sewage Management System Register 

Council is required to maintain a register of all onsite sewage management systems located within the 

Shire. Under the Act the register is to include the following: 

 

 

 

 

 

 

 

 

 

 

 

A serial number that identifies the approval (installation or operation); 

Date on which the application for the approval was made to the Council; 

Amount of any fee payable in connection with the application; 

Date or dates on which any such fee, or any part of it, was paid to the Council; 

Date from which the approval operates; 

Name and address of the person to whom the approval is granted; 

Name or address of any place in relation to which the approval is granted; 

Brief description of the subject-matter of the approval; 

Any conditions to which the approval is subject; 

Duration of the approval, and; 

Whether the approval has been revoked or modified. 

6.2 Notification through 149 Certificates 

Intending purchasers of land will be notified of the existence of an onsite sewage management system 

on the property for purchase, and the responsibility to register the system under the new ownership. 

This notification will occur in relation to the issuing of 149(5) certificates. 

6.3 Recommendation and Endorsement 

Narrabri Shire Council will not recommend or endorse particular types of onsite sewage management 

systems to be installed in specific settings. Council will only provide generalised guidance as to the 

appropriate sitting, the range of system technologies available, environmental and health based 

factors which are considered in the assessment and approval process, and methods and strategies for 

more efficient and effective operation and maintenance of existing systems. 

As noted in Section 3.2, it is the responsibility of owner of the property to which a system is proposed 

for installation or is in current operation to seek independent advice as to the best system for 

installation based on setting specific information, and / or the best specific solution/s to be applied for 



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the most efficient ongoing operation of existing systems. However, independent advice is to be 

competent and provide the owner of the proposed / existing system guidance / information which 

promotes the protection of environmental and health related receptors in proximity to the system, 

through satisfactory design, installation, operation and maintenance. 



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Appendix 1 – Application Form for Approval to Install 



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Section 68 Application Form 

Carry out water supply works 

Carry out sewerage works (town) 

Carry out stormwater work 

Install, construct or alter a waste treatment 

device or a human waste storage facility (septic) 

Inclusive of operate a system of sewage 

management. 

B1 

B4 

B5 

C5 

C6 



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Full completion of this application 

form, inclusive of signatures and 

contractor details (where possible and 

applicable) (B1, B4, B5, C5/C6) 

Site plans and engineering diagrams 

(showing all components of the 

proposed works / system and 

surrounding buildings / receptors) (B1, 

B4, B5, C5/C6) 

Manufacturers specifications of the 

proposed system (inc NSW Health 

system accreditation) (C5/C6) 

Soil analysis report or Onsite 

Wastewater Management Plan 

(C5/C6) 

Payment received (All applications) 

Application Checklist 

Applicant Check 

Council Check 

(upon 

submission) 

All items noted above must be present with the application form for the 

application to be accepted and assessed. 



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File Number: 

Section 68 - Application Form 

Water, Sewerage, Stormwater, and Onsite Sewage Management Works / Installation 

Local Government Act 1993 

Application Type - 

Carry out water supply works 

Carry out sewerage works (town) 

Carry out stormwater work 

Install, construct or alter a waste treatment device or 

a human waste storage facility (septic) 

Inclusive of operate a system of sewage 

management. 

B1 

B4 

B5 

C5 

C6 

Applicant Details 

Name: 

Address: 

Contact Number: 

Signature 

Email Address: 

Date: 

Property Details 

Property Name: 

Property Address: 

Occupant Name: 


Property 

Description: 

Lot: DP: Section: 

Owner Details 

Name/s: 

Address: 


Owners Consent: 

Owners Signature: 

As the owner/s of the above property, I/we consent to the lodgement of this application. 

I/we permit authorised officers of Narrabri Shire Council to access the land to undertake 

inspections as required for the assessment of this application, and will provide access 

where required. 

Date: 



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Carry Out Water Supply Work (B1) 

(Please provide brief details of proposed works) 

Carry Out Sewerage Work (B4) 


Carry Out Stormwater Drainage Work (B5) 


Install / Operate an Onsite Sewerage Management System (C5/C6) 

Type of System 

Aerated Wastewater 

Treatment System (AWTS) 

Septic System – 

Transpiration Area 

Other System Type 

Details - 

Septic System – Absorption 

Trenches 

Collection Well – Pump Out 

Manufacturer (name of system): 

Model Number: 

NSW Health Accreditation Number: 

Capacity of System: 

Site and Usage Details 

Property Size (approximate): m 2 

Number of Occupants (average): 

Connection to Town Water: Yes No 

Connected Wastewater 

Sources: 

System Location Details 

Proximity of Sensitive 

Receptors: 

Toilet/s 

Shower / Bath 

Dishwasher 

Other 

Details - 

Kitchen 

Laundry (inc. Washing Machine) 

Hand basin/s 

Litres 

people 

Creek / River: m Dam: m 

Pool: m Bore: m 

Property Boundary: m Nearest 

Dwelling: 

Other sensitive m Specify: 

m 



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receptors: 

Flooding Potential of Dispersal Area Yes No 

Dispersal Area: Lawn Garden 

Installer Details 

Name: 

Address: 


Licence / 

Accreditation Number: 

Field 

Other (Specify) 

Landscaped 

Area 

Topography Sloping Flat 

Aerated Wastewater Treatment System Details (if applicable) 

Proposed Frequency 

of Maintenance: 

Proposed Maintenance Contractor - 

Name: 

Address: 


Licence / Accreditation 

Expiry: 

Yearly Quarterly Monthly Never 

Collection Well Pump Out Details (if applicable) 

Proposed Pump Out Contractor - 

Name: 

Address: 


Office Use Only 

Date Received: 

Application Checked By: 

Fees 

B1 Code 124 $120 

B4 Code 125 $180 

B5 Code 126 $120 

Combined B1, B4, B5 Code 127 $180 

C5 / C6 Code 131 & 155 $180 & $50 

Date of Payment: 

Receipt Number: 

Officer Assigned: 

Determined Risk Level 

(C5/C6) 

High Medium Low 



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21 



Appendix 2 – Application Form for Approval to Operate 



Page 180 of 449 

22 



File Number: 

Property Details 

Property Name: 

Address: 

Occupant Name: 


Onsite Sewage Management 

Approval to Operate Renewal Form 

Section 68 Local Government Act 1993 

Owner / Agent Details 

Name: 

Address: 


Onsite Sewage Management System Details 

Type of System 

Aerated Wastewater Treatment 

System (AWTS) 

Septic System – Transpiration 

Area 

Other System Type 

Details - 

Septic System – Absorption 

Trenches 

Collection Well – Pump Out 

Capacity of System: 

Approximate Date of Installation: 

Litres 

Site and Usage Details 

Property Size (approximate): m 2 

Number of System Users (average): 

persons 

Connection to Town Water: Yes No 

Connected Wastewater Sources: Toilet/s Kitchen 

Shower / Bath 

Laundry (inc. Washing Machine) 

Dishwasher 

Hand basin/s 



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23 



System Location Details 

Dispersal Area: Lawn Garden 

Field 

Other (Specify) 

Landscaped Area 

Proximity of Sensitive Receptors: Creek / River: m Dam: m 

Pool: m Bore: m 

Boundary: m Nearest 

Dwelling: 

Other sensitive 

receptors: 

m 

Specify: 

Soil Type: Sand Loam 

m 

Clay 

Alluvial 

Other soil type 

Gravel 

Sandy Loam 

Specify: 

Flooding Potential of Dispersal Area Yes No 

Aerated Wastewater Treatment System Details (Where Applicable) 

Dispersal Area Warning Sign: Yes No 

Frequency of 

Maintenance: 

Yearly Quarterly Monthly Never 

Maintenance Contractor - 

Name: 

Address: 


Septic System / Collection Well (Pump Out) Details (Where Applicable) 

Last Desludged / Pumped Out: 

Physical Condition - 

Tank: Good Fair Failing 

Plumbing: Good Fair Failing 

Dispersal Area: Good Fair Failing 

(Date) 

Office Use Only 

Date Received 

Determined Risk Level High Medium Low 



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24 



Appendix 3 – Assessment Flowcharts 



Page 183 of 449 

25 



Section 68 – Onsite Sewage Management Application to 

Install Assessment Procedure 

Onsite Sewage Management Works / Installation / Operation 


Complete application received by Council 

Application sent to assessing officer (SC) 

Application assessed (5 day deadline) 

Further information 

required 

Application refused 

Application approved 

Contact made with 

applicant to request 

required information 

Letter issued outlining 

reasons 

Consent issued with 

conditions 

Information 

received 

within 14 

days 

Information 

not received 

within 14 

days 

Inspection of system at 

completion of installation 

works prior to burial 

System risk level 

determined 

Approval to operate issued 

with expiry and conditions 

High Risk – 1 year 

Medium Risk – 2 years 

Low Risk – 3 years 



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26 



Section 68 – Onsite Sewage Management 

Application to Operate Assessment Procedure 

Onsite Sewage Management Works / Installation / Operation 


Complete application received by Council 

Application sent to assessing officer (SC) 

Application assessed (5 day deadline) 

Further information 

required 

Application refused 

Inspection of system 

operation and performance 

Contact made with 

applicant to request 

required information 

Letter issued outlining 

reasons 

System risk level 

determined 

Information 

received 

within 14 

days 

Information 

not received 

within 14 

days 

Approval to operate issued 

with expiry and conditions 

High Risk – 1 year 

Medium Risk – 2 years 

Low Risk – 3 years 



Page 185 of 449 

27 



Appendix 4 – Industry Fact Sheet 



Page 186 of 449 

28 



Onsite Sewage Management System 

Application and Approval Fact Sheet 


The application and approval process under the Local Government Act 1993, for all onsite sewage 

management systems is a two stage process. These stages are: 

Application and approval to install the system; and 

Application and approval to operate. 

These steps are summarised following. 

Application and Approval to Install 

For the installation of a new onsite sewage management system, the following steps are required, 

incorporating both the Approval to Install (C5) and Approval to Operate (C6) requirements: 

Prior to any works commencing on site, a Section 68 Application Form for Onsite Sewage 

Management Works / Installation is required to be completed and submitted to Council. This 

form is available online at http://www.narrabri.nsw.gov.au or available from Council. This form 

is to be submitted with the application fee and the following support documents: 

Site plans and engineering diagrams (showing all components of the proposed works 

/ system and surrounding buildings / receptors); 

Manufacturers specifications of the proposed system (inc NSW Health system 

accreditation); and, 

Soil analysis report and / or an Onsite Sewage Management Plan. 

Incomplete applications will not be accepted. 

The application is assessed and once an Approval to Install (C5) is issued, installation works 

can commence. Conditions of approval (issued with the approval documentation) are to be 

satisfied upon the completion of installation works. 

Upon the completion of installation works, prior to burial, commissioning and operation, an 

inspection by an authorised officer from Council is to confirm satisfactory installation. 

Inspections can be arranged by calling Council. At the inspection the officer will determine a 

risk level for the system (Low, Medium and High) based on health and environmental criteria. 

Once the system has been inspected as being adequately installed, an Approval to Operate 

(C6) is issued together with operation and maintenance related conditions. This Approval to 

Operate is based on the risk level determined for the system, with an expiry date; High Risk 

Systems – 1 year approvals, Medium Risk Systems – 2 year approvals, Low Risk Systems – 3 

year approvals. 

Application and Approval to Operate 

For existing systems which do not have or have an expired Approval to Operate, the following steps 

are required: 



Page 187 of 449 

29 



An Onsite Sewage Management Approval to Operate Renewal Form is required to be 

completed and submitted to Council. This form is available online at 

http://www.narrabri.nsw.gov.au/ or available from Council. 

Upon receiving this form, property and system details are updated in Council’s Onsite Sewage 

Management System Database, and a desktop assessment of the operating system is 

undertaken based off the information provided in the form. This informs the determination of a 

risk level for the system (Low, Medium and High). 

An inspection is then carried out to assess the ongoing condition and maintenance of the 

system prior to the issuing of an Approval to Operate (C6). In the event works need to be 

undertaken to ensure complaint operation of the system, Council will require this to be 

completed prior to the issuing of the approval. 

Once the system has been inspected as being in adequate operation, an Approval to Operate 

(C6) is issued together with operation and maintenance related conditions. This Approval to 

Operate is based on the risk level determined for the system, with an expiry date; High Risk 

Systems – 1 year approvals, Medium Risk Systems – 2 year approvals, Low Risk Systems – 3 

year approvals. 

Any fees and charges associated with this approval will be invoiced to the owner of the 

property. 



Page 188 of 449 

30 



Appendix 5 – Recommended Effluent Dispersal Buffer 

Distances to Receptors 



Page 189 of 449 

31 



Recommended Effluent Dispersal Buffer Distances to Receptors 

System Type 

All land Application Systems 

Recommended Buffer Distances 

100m to permanent surface waters (rivers, 

streams, lakes, etc) 

250m to domestic groundwater wells; 

65m to domestic groundwater bores (cased); 

40m to other waters (farm dams, intermittent 

waterways and drainage channels). 

Surface Spray Irrigation 6m if area is up-gradient and 3m if area is 

down-gradient of driveways and property 

boundaries; 

15m to dwellings; 

3m to paths and walkways; 

6m to swimming pools. 

Surface Irrigation and Evaporation 12m if area is up-gradient and 6m if area is 

down-gradient of swimming pools, property 

boundaries, driveways, and buildings. 

Subsurface Irrigation 6m if area is up-gradient and 3m if area is 

down-gradient of swimming pools, property 

boundaries, driveways, and buildings. 

Absorption Systems 12m if area is up-gradient and 6m if area is 

down-gradient of the property boundary; 

 

6m if area is up-gradient and 3m if area is 

down-gradient of swimming pools, driveways, 

and buildings. 



Page 190 of 449 

32 




Subject: 

Author: 


Joint Regional Planning Panel Report – DA 138/2012 The MAC Services 

Group (Boggabri) 

Manager Planning and Development Services 

The Author has no reportable conflict of interest in the matter 

RECOMMENDATION: That Council receive and note the assessment report prepared for the Joint 

Regional Planning Panel (JRPP) for Development Application 138/2012. 

Advice; The Joint Regional Planning Panel is the consent Authority for this application as the application 

exceeds $20 million as defined by Section 23G of the Environmental Planning and Assessment Act 1979. 

Council is unable to determine the application due to the capital investment value of the proposal. The 

assessment report is provided for information purposes only of the application that has been forwarded to 

the JRPP. 

JRPP Number NTH / 2011 

DA No. 

DA138/2012 

Proposed Development 

Motel Accommodation (852 rooms) 

Applicant 

The MAC Services Group 

Report By 

Manager Planning and Development Services – Narrabri Shire 

Council 

Owner 

MAC Services Group 

Capital Investment Value $45,038 100 

Land Zoning 

1(a) General Rural 

Current use and Development Vacant Agricultural land 

Purpose 

The purpose of this report is to place before the Joint Regional Planning Panel (Northern Region) for 

determination the following application: 

Number: DA 138/2012 

Applicant: 

Owner of Site: 

Site: 

The Mac Services Group Pty Ltd 

The Mac Services Group Pty Ltd 

262 Caloola Road, Boggabri 

Title Description: Lot 106 in Deposited Plan 755475 

Zone: 1(A) General Rural (Narrabri Local Environment Plan 1992) 

(see attached zoning arrangement). 





MAYOR 

Page 191 of 449


Proposed Capital Invest Value: 

Proposed Development: 

Proposed Use: 

Current Use: 

$45, 038, 100 CIV 

Motel Development (852 rooms) 

Motel (Accommodation for mining employees 

and the general public where necessary). 

Vacant Land 

Background 

Consent Authority: Joint Regional Planning Panel (Northern Region) 1 

A development application has been lodged with Council for the purposes of seeking development 

consent for a motel accommodation development. The application fundamentally proposes a 

village style development for the accommodation of both mining employees and also the general 

public where requested. 

The land is located upon the urban fringe of Boggabri and is centrally located within approximately 

twenty minute drive of the current three coal mining operations (Idemitsu (Boggabri Coal)), 

Turrawonga Coal and also the underground operation of Narrabri Coal). A fourth Coal mine is 

expected in early 2013 for the Maules Creek Project owned by Whitehaven Coal which will be 

located within the Boggabri / Maules Creek vicinity. Recent approvals have been obtained by the 

state to increase the capacity and size of both Boggabri / Idemitsu and Turrawonga Mines through 

the state approvals process via the major development State Environmental Planning Policy 

(SEPP). 

Recent mining activities including coal and gas construction contractors have exhausted an existing 

shortage of accommodation in Boggabri. It is evident both from a review of current motel 

occupancy rates and also real estate rental supplies that accommodation is becoming increasingly 

difficult to find in the Narrabri Local Government Area. A real issue that is also currently surfacing 

in light of the mining exploratory and operational phases, is housing affordability. Investors have 

capitalised on strong market rental values which is causing a local rental accommodation 

affordability crisis. This has predominantly evolved over the past 5 years and there is an evident 

nexus to the increase in exploratory activity and operational output and expansions of the mining 

sector. 

Shortages of accommodation experienced during the construction phase of mining shall be further 

stretched as the workforce for the operation of mining commences predominantly for Whitehaven 

Coal and also Aston Resources, Turrawonga Coal and Boggabri Coal in 2012. The facilitation of 

accommodation services industries has been partially met by a number of smaller developments 

such as serviced apartments and also unit development and to an extent some minor to medium 

motel extensions within the Boggabri township. It is noted however in order to cope with additonal 

construction and operational workforce injections into Narrabri Shire Local Government Area the 

mining operations including Whitehaven (Maules Creek Coal Project; Narrabri Coal Project and 

Turrawonga) and Boggabri Coal, current supplies of accommodation would not be sufficient. In 

order to cope with the accommodation of such a large scale population movement would require a 

1 Pursuant to section 23 of the Environmental Planning and Assessment Act 1979, the application 

has been referred to the Joint regional Planning Panel being the consent authority for the 

application on the basis that the capital investment value of the development exceeds $20 million 

dollars. 





MAYOR 

Page 192 of 449


village of 800+ rooms to facilitate such influx without creating a further negative strain on existing 

housing supplies. From a review of more recent presentations from the mining companies to 

Narrabri Shire Council it is expected that the three mines could increase their workforces combined 

in excess of 2000 workers. The development as proposed will enable these housing demands to be 

met in the short to medium term. Although contractual arrangements will be put in place with 

respect to occupation of mining employees within the development, there shall also be provision 

for the acceptance of the members of the public whether or not related to mining for overnight 

accommodation. 

Mining villages of the past have been characterised by a stigma of negativity including dilapidated 

and unmaintained ‘donga’ style developments that have been fraught with very little master 

planning, have generally been isolated and characterised by many social issues due to lack of 

control and management. 

Well developed, master planned, managed and maintained villages located appropriately upon 

urban fringes have the ability to contribute not only socially but also contribute economic vibrancy 

to the community fabric if integrated aptly. This has been evident particularly using the example of 

Roma where recent mining villages have been established on the urban fringe for provision of 

mining accommodation to the gas industries. These villages (although predominantly established 

for the mining employees and not the general public as proposed in the MAC development), have 

overcome social isolation through incorporating their workers into local sporting programs and 

local events and also promoting cohesion with the community through sharing of public facilities 

such as pools, local gyms, sport and recreational grounds for instance. It is acknowledged however 

that the MAC development model is only one part of a largely complex solution to the housing 

supply and affordability issues currently being experienced within Narrabri Shire. 

Description: 

The proposal is located to the West of Boggabri on the Caloola Road. The site is bounded by an 

extractive industry (quarry) to the East, an approved rural residential development to the West, 

cultivated agricultural lands to the North and grazing land to the South of the proposed site. The 

surrounding development could be considered as predominantly agricultural land uses. From a 

review of the proposed development it is considered that the application is a consistent and a 

compatible land use with respect to adjacent developments.. 

The application has not been identified as a staged development by the applicant for the purposes 

of section 83B of the Environmental Planning and Assessment Act 1979. It is noted however that 

the applicant has divided the site plan for the development into ‘precincts’ to enable ease in 

identification and enable construction crews to identify relevant areas for the purposes of 

construction. 

The application identifies that 852 rooms are proposed within the subject development however 

construction of the motel accommodation will only occur as demand arises and the applicant will 

seek to obtain interim occupancy certificates as sections of the development are completed. 

The proposal will enable the construction of 300 x 24 sqm units and 552 x 16sqm units on the 

21.06 hectare site. The accommodation centre will also provide for commensurate carparking, 

landscaping, internal road system, infrastructure, central building facilities, amenities buildings, 

laundries, outdoor breakfast areas and gazebos. The village building works will be carried out in 5 

segments. 





MAYOR 

Page 193 of 449


The construction stages include; 

Precinct 1 

48 x 16sqm rooms = 48 rooms (occupied as a fly camp for the MAC services employees) 

48 x 24 sqm rooms = 48 rooms 

2 community gazebos that are fitted with seating and barbeques 

Internal bitumen roadway, carparking spaces and 5 bus bays 

1 laundry 

Native Landscaping 

Concrete pedestrian paths 

Central Facilities. 

Precinct 2 

144 x 24 square metre rooms = 144 rooms 



1 laundry 



Precinct 3 




1 laundry 



Precinct 4 




1 laundry 



Precinct 5 




1 laundry 



A central precinct has been identified as progressive works where the construction of this precinct 

will be progressively developed commensurate with the development of the site. Identified within 

these works includes; 

A dining room, kitchen and administration building including kiosk; 

Freestanding gym for recreational purposes; 

Maintenance shed; 

Training and function hall; 

Recreation Hall; 





MAYOR 

Page 194 of 449


Loading dock; 

Multipurpose Hall, including basketball court; 

Covered outdoor recreation and seating area; 

Common central precinct lawn green with landscaping; 

Covered outdoor dining and recreational areas; 

Internal driveways and carparking 

Concrete footpaths 


A Statement of Environmental Effects has been submitted in support of the application, it has been 

included as an attachment of this report. This document identifies characteristics of the 

development including definition and also any environmental opportunities and constraints of the 

development and how it is likely that such constraints may be overcome. 

A global information system (GIS) aerial map has been included for reference of the site location 

and can be seen highlighted in red below. 

Figure 1.0 Lot 106 in Deposited Plan 755475 cadastral boundary – The Mac Development Site 

(shown in red). 


In light of the detail provided in the background of this report and all associated attachments, the 

application has been forwarded to Council and subsequently the Joint Regional Planning Panel 

Northern Region for determination. Council’s Manager of Planning and Development Services has 

assessed the application in accordance with the requirements of section 79C of the Environmental 





MAYOR 

Page 195 of 449


Planning and Assessment Act 1979 (hereafter the Act). This section of the Act details the minimum 

criteria under which a consent authority must assess a development application. It provides for a 

merit based assessment of individual applications under a number of heads of consideration as 

detailed below: 

In determining a development application, a consent authority is to take into consideration 

such of the following matters as are of relevance to the development the subject of the 

development application: 

(a) 

the provisions of: 

(i) 

(ii) 

(iii) 

any environmental planning instrument, and 

any draft environmental planning instrument that is or has been placed on 

public exhibition and details of which have been notified to the consent 

authority (unless the Director-General has notified the consent authority 

that the making of the draft instrument has been deferred indefinitely or 

has not been approved), and 

any development control plan, and 

(iii)(a) any planning agreement that has been entered into under section 93F, 

or any draft planning agreement that a developer has offered to enter into 

under section 93F, and 

(iv) 

the regulations (to the extent that they prescribe matters for the purposes 

of this paragraph), 

that apply to the land to which the development application relates, 

(b) the likely impacts of that development, including environmental impacts on 

both the natural and built environments, and social and economic impacts 

in the locality, 

(c) 

(d) 

(e) 




The assessment process and considerations are detailed in the commentary of this report. 

While section 79C is used as the basis for assessment, it is also important for the Joint Regional 

Planning Panel members to understand that the JRPP as a consent authority is not limited to 

consideration of just the matters listed in this section. The Land and Environment Court has held 

that the scope of development assessment is only limited by the objectives of the Environmental 

Planning and Assessment Act 1979 and that section 79C is the minimum that is to be considered by 

a consent authority (Carstens v Pittwater Council (1999) NSWLEC 249). 





MAYOR 

Page 196 of 449


The objectives of the Environmental Planning and Assessment Act 1979 are detailed in section 5 of 

the Act and are as follows: 

The objectives of this Act are: 

(a) to encourage: 

(i) 

(ii) 

(iii) 

(iv) 

(v) 

(vi) 

(vii) 

(viii) 

the proper management, development and conservation of natural and 

artificial resources, including agricultural land, natural areas, forests, 

minerals, water, cities, towns and villages for the purpose of promoting the 

social and economic welfare of the community and a better environment, 

the promotion and co-ordination of the orderly and economic use and 

development of land, 

the protection, provision and co-ordination of communication and utility 

services, 

the provision of land for public purposes, 

the provision and co-ordination of community services and facilities, and 

the protection of the environment, including the protection and 

conservation of native animals and plants, including threatened species, 

populations and ecological communities, and their habitats, and 

ecologically sustainable development, and 

the provision and maintenance of affordable housing, and 

(b) 

(c) 

to promote the sharing of the responsibility for environmental 

planning between the different levels of government in the State, 

and 

to provide increased opportunity for public involvement and 

participation in environmental planning and assessment. 

Definitions 

There are some important land use terms that require definition when considering these activities 

within the context of the subject application. Definitions are derived from both the Narrabri Local 

Environmental Plan 1992 (LEP 1992) which make reference to the Environmental Planning and 

Assessment Model Provisions 1980 (Model Provisions). Although the model provisions have been 

repealed by legislation it is noted that by virtue of clause 6 they are retained by the savings and 

transitional provisions for use in the context of the Narrabri Local Environment Plans 2 and 1992. 

1(a) General Rural under Narrabri Local Environment Plan Number 1992. 

The objectives of the zone is to encourage agriculture and agriculture related land uses. No restrictions have 

been placed on agricultural enterprise except for the intensive keeping of animals which requires the 

Council’s consent. Most land uses are allowable in the zone with Council consent. Consistent with the 

objective for the zone, it is intended that the Council should control speculation in non-agricultural purposes 

through the consent provisions required for most land uses. 





MAYOR 

Page 197 of 449


2 Without development consent -Agriculture (except feed lots, piggeries, poultry farming, stock 

homes or any other intensive keeping of animals); drainage; forestry; outbuildings or any 

building for a purpose incidental to the use of land for agriculture; stock and sale yards. 

3 Only with development consent - Any purpose other than a purpose included in item 2 or 4. 

4 Prohibited items include: Abattoirs; bulk stores; car repair stations; commercial premises; 

generating works; industries other than home industries; junk yards, residential buildings; road 

transport terminals; service stations; shops; warehouses. 

Commercial premises - Within the model provisions a commercial premises is defined as; a building or 

place used as an office or for other business or commercial purposes, but does not include a building or 

place elsewhere specifically defined in this clause or a building or place used for a purpose elsewhere 

specifically defined in this clause. 

Dwelling – means a room or suite of rooms occupied or used so constructed or adapted as to be capable of 

being occupied or used as a separate domicile. 

Dwelling House – means a building containing one but not more than one dwelling 

Motel – is defined as a building or buildings (other than a hotel, boarding-house or residential flat building) 

substantially used for the overnight accommodation of travellers and the vehicles used by them whether or 

not the building or buildings are also used in the provision of meals to those travellers or the general public 

Residential Flat Building – A residential flat building is defined as a building containing two or more 

dwellings. 

Section 79C Assessment 

(a) 

Statutory Provisions 

(i) Environmental Planning Instruments (Section 79c (1)(a)(i) 

Narrabri Local Environmental Plan 1992. 

The land is subject to the requirements of the Narrabri Local Environmental Plan 1992. The land is zoned 

1(a) General Rural under the environmental planning instrument. 

An application being presented for any other purpose other than items 2 or 4 (see definitions of 1(a) General 

Rural under Narrabri local Environmental Plan 1992 is to be assessed upon its merits in accordance with 

Environmental Planning and Assessment Act 1979. In this case the relevant instruments are the Narrabri 

Local Environmental Plan 1992 (the LEP), Development Control Plans (DCP’s) and State Environmental 

Planning Policies (SEPP) as discussed within this report. 

It is necessary to consider all parts of the LEP that have relevance to the establishment of the proposal on the 

said land to provide the entire context. For this application the parts of the LEP considered to be specifically 

relevant are as follows: 

1. Model Provisions. 

2. Part 1: 1(a) General Rural Zoning Objectives under NLEP 1992 plans. 

3. Part 3; Purposes which are allowed with development consent. 

4. Part 4; Prohibited purposes within the zoning. 

Should the JRPP be concerned of any perceived uncertainties within the provisions of the LEP, then attention 

is drawn to section 25(3) of the Environmental Planning and Assessment Act 1979, which provides as 

follows: 





MAYOR 

Page 198 of 449


‘Where a provision of an environmental planning instrument is genuinely capable of different 

interpretations, that interpretation which best meets the aims, objectives, policies and strategies in that 

instrument shall be preferred’. 

For this development in accordance with the relevant Local Environment Plan 1992 the definition 

of a ‘Motel’ has been adopted as the most relevant definition for the mining accommodation 

village. 

The development cannot be considered as a ‘residential flat building’ as defined within the Model Provisions. 

The model provisions states that a residential flat building is a building containing ‘two or more dwellings’. 

(a) In accordance with the Building Code of Australia (Part 3.8.3.2 volume 2) a class 1 building (dwelling) 

must be provided with the following features; 

i) a kitchen sink and facilities for the preparation and cooking of food; and 

ii) a bath or shower; and 

iii) clothes washing facilities, comprising at least one washtub and a space in the same room 

for a washing machine; and 

iv) a closet pan and washbasin. 

(b) If, any of the facilities in (a) are detached from the main building they must be set aside for the exclusive 

use of the of the occupants of the building. 

Note: a kitchen sink or wash basin must not be counted as a laundry washtub. 

A ‘dwelling’ as defined within the Model Provisions means a room or suite of rooms occupied or used or so 

constructed or adapted as to be capable of being occupied or used as a separate domicile. 

If the development as proposed is not capable of being a dwelling it cannot be considered as a residential flat 

building. It is noted that The MAC group application proposes a central laundry facility not for the exclusive 

use of each room. A central dining facility will also be provided within the application, and no kitchen 

facilities in each room are proposed. It therefore can be determined that the development is not a residential 

flat building within the definition of the Model Provisions. 

The development could also be defined under the new Standard Instrument Order 2006 as a ‘tourist and 

visitor accommodation’ although the Narrabri LEP 1992 does not legally make reference to this order until a 

new Narrabri Local Environment Plan 2012 is gazetted. It is noted that the Narrabri Local Environmental 

Plan 2012 will be gazetted in the fourth quarter of 2012 following advice from the Department of Planning 

Tamworth. A tourist or visitor accommodation is a group term under the standard instrument is referred to as 

a building or place that provides temporary or short term accommodation on a commercial basis and 

includes a hotel or motel accommodation, services apartments, bed and breakfast accommodation and back 

packers accommodation. 

It is noted that the ‘motel’ definition under the Model Provisions is permissible with consent of the consent 

authority being Council in the zone under the Narrabri Local Environmental Plan 1992. It is noted that the 

development will comply with the definition by virtue that the village will be used for the overnight 

accommodation of people travelling to the area (travellers) to work, also the village will be open to accept 

members of the public (whether or not related to the mines) for overnight accommodation. This arrangement 

has been in operation for sometime in Narrabri at the Narrabri MAC services group who accept members of 

the public on a nightly basis providing both food and accommodation for a flat rate. 

If the ‘motel’ definition was not adopted, the development would be considered as an ‘innominate use’ which 

is permissible within the zone under both plans with consent of Council. An innominate use is a use in which 

cannot or is not defined within the Model Provisions. 





MAYOR 

Page 199 of 449


Specific provisions under the Narrabri Local Environmental Plan 1992 

Clause 10 of the Local Environmental Plan Number 1992 states that there are general considerations for 

development within the rural zones; 

These have been itemised and addressed individually; 

10 General considerations for development within rural zones 

(1) The Council shall not consent to an application to carry out development on land within Zone No 1 

(a) or 1 (c) unless it has taken into consideration, if relevant, the effect of the carrying out of that 

development on: 

(a) the present use of the land, the potential use of the land for the purposes of agriculture and the 

potential of that land for sustained agricultural production, 

It is noted that the site has been used for agricultural enterprise pursuits including cropping and 

grazing and has been generally farmed in conjunction with a number of other adjacent allotment 

parcels as a holding. The previous owners of the site sought to rationalise their operations and 

sell a number of the allotments to the open market following a down turn in the agricultural 

industry and increasing on farm debt. The subject allotment occupying an area of 21.06 hectares 

is not of a sufficient size nor suitable to support ongoing viable agricultural production. The 

layout of the land also prevents sustained agricultural production due to its topography and 

local drainage patterns which traverse the site. It is understood from Council records that a rural 

residential development has been approved for the creation of a 20 lot subdivision to the west of 

the subject site and accordingly the land would not be suitable for agricultural pursuits such as 

cropping which may be characteristic of aerial spraying, light spill, night time operations and 

noise issues. 

(b) vegetation, timber production, land capability (including soil resources and soil stability) and 

water resources (including the quality and stability of water courses and ground water storage 

and riparian rights), 

Following an inspection of the site by Council staff, it has been observed that the site supports a 

number of white Cyprus pines, white box and silver leaf iron barks. Native grasses have also 

been observed across the majority of the development site. It is understood that the ground 

covers are re-growth following ceasing of cultivation activities on the land. 

There is a natural dry watercourse that serves to drain the land also flows from Caloola Road to 

the North of the site. The development as proposed including alignment of buildings and the 

built form is considered to be sympathetic to the natural watercourse and is not expected to 

have any detrimental affects in terms of diversion of water flows or impacts on ground water 

storage. 

The land capability is typically that of sandy podsolic clays are considered to be marginal for 

use for cropping purposes. There is no ground water sources / bores that are attached to this 

land from a review of the State Water and also Office of Environment and Heritage Websites. 

(c) the future recovery of known or prospective areas of valuable deposits of minerals, coal, 

petroleum, sand, gravel or other extractive materials, 

The land is considered not viable for the commercial recovery of minerals due to its area and 

location to both surrounding residential and industrial land uses. 





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(d) the protection of areas of significance for nature conservation or of high scenic or recreational 

value, and places and buildings of archaeological or heritage significance, including 

Aboriginal relics and places, 

A preliminary search conducted by Council of the DECCW website has revealed that the land is 

not subject to aboriginal heritage or relics. The land as it stands is within the rural landscape is 

not considered to be of high scenic or recreational value. The site is surrounded by rural 

residential and also industrial type land uses. 

(e) the cost of providing, extending and maintaining public amenities and services to the land. 

It is noted that the site is located some considerable distance form the Boggabri Sewerage 

Treatment Faciltiy located in the North Eastern section of the town upon Finches Lane. 

Council’s Engineering Services has advised that there appears to be capacity within the 

Boggabri treatment facility however this will need to be further extended to cater for the 

additional demand. The upgrade of the sewerage treatment facility will be subject to further 

detailed analysis following the civil construction plans being submitted to Council for approval 

should the application be determined by way of approval. 

The proponent has identified initially that sewerage could be disposed of through on site sewer 

management and accordingly an on site treatment dam was proposed as a result. It is 

understood that the proponent will seek to augment a sewer main from the site to the STP and 

further following preliminary investigations will need to also provide a pump station and 

gravity main due to localised topography conditions. The augmentation is proposed to traverse 

the Caloola Road corridor and will require separate approvals to be obtained for the traversing 

of the Boston Street railway line and also the Newell Highway being a classified road. It is also 

noted that the augmentation may also provide additional opportunity to the land to the South of 

the site which has been identified for rural residential and residential purposes to the South East 

of the site. 

An investigation of the water utilities in the localised area has revealed that in concept sufficient 

water resources exist to the South of the allotment, however additional capacity needs to be 

developed in the public water storages to service the development. The proponent has proposed 

that existing water storage be duplicated and water mains be installed from the towers to the site 

boundary. It is also expected that the bore servicing the water storage will need to be increased 

(in terms of its hours of operation) in order to provide additional delivery capacity for the 

development. Water pressure has been identified as an issue due to the limited head available 

from the tanks to the site and pumps will be used on site to enable additional pressure to be 

utilised within the development for both general potable water supply and landscaping and fire 

fighting purposes. The additional water infrastructure will be provided by the proponent at their 

cost. 

Head works charges will be levied in accordance management plan in the financial year in 

which the fees are paid (ie; 2012/2013 if paid prior to 30 th June 2013) to maintain public 

infrastructure as a result of increased loads on both sewer and water infrastructure. These 

charges are also levied in accordance with the Developer Services Plan (DSP) for Narrabri 

Shire Council that was developed by Hunter Water Australia on behalf of Council. 

From a review of the preliminary plans and investigations provided in the application by Bruce 

McFarlane Consulting “Water Supply and Sewerage and Stormwater Investigation” it appears 

to be evident that that there is no apparent impediments that could prevent the extension of the 

water and sewerage infrastructure to service the development. Further detailed analysis and 

investigation including civil construction plans would be required to be provided prior to the 

issue of a construction certificate of the development. 





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(f) future expansion of settlements in the locality. 

The Growth Management Strategy (GMS) which has been adopted does not identify the land as 

for residential purposes or other uses other than rural land uses. It is noted that the motel 

development sought is permissible with development consent of Council. Future rural 

residential investigation areas have been identified to the South of the site and the development 

as proposed in considered compatible with such uses. 

(2) As well as the matters referred to in subclause (1), the Council shall take into consideration the 

relationship of the development to development on adjoining land and on other land in the locality, 

including the effects of potential aerial spray drift. 

The proposed development will be compatible subject to controls to the other land uses 

surrounding the development. Generally, the land uses are rural residential type uses and 

industrial land uses. Landscaping has been proposed along with high class new building 

materials to protect the amenity of the area. Vegetational buffers and setbacks have been 

considered by the proponent to ensure that the adjoining development is not compromised. 

The industrial development (extractive industry) to East of the site shall be protected by 

conditions which specify a vegetation buffer by the proponent within the proposed village site 

and also a prescribed setback for all buildings and associated structures. Building design has 

also been considered with those buildings that are adjacent to roadways and also industry are 

heavily insulated to protect the amenity of the occupants and offset potential issues. 

Clause 21 (heights of buildings) of the Narrabri Local Environmental Plan 1992 states that; 

‘A person shall not without the consent of Council, erect a building containing more than 2 stories 

above natural ground level’ 

All buildings within the proposed development shall be one storey in height. The buildings as proposed shall 

be a maximum of 300mm in height from the ground to ensure that adequate ventilation occurs and surface 

drainage does not affect the buildings. 

Clause 22 (Development of Flood liable land) of the Narrabri Local Environmental Plan 1992 states 

that; 

(1) This clause applies to land subject to inundation by floodwaters with an average recurrence 

interval of 1:100 years. 

(2) In this clause, landfilling means the depositing of soil or like material to a depth of more than 

225 mm above natural ground level. 

(3) A person shall not erect a building or carry out a work for any purpose on flood liable land 

except with the consent of the Council. 

(4) In considering an application for development consent in respect of land to which this clause 

applies, the Council shall take into account the following matters: 

(a) the floor height of any building comprised in the proposed development in 

relation to known flood levels, 

(b) landfilling, 

(c) drainage, 

(d) flood proofing measures, 

(e) access. 





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Flood affectation of the creek drainage. 

It is noted that the development site and its natural topography support a ephemeral stream on the north 

western side of the site and a drainage depression towards the North Eastern boundary. It is also noted that 

dams exist on the property which are generally charged from the collection of the site surface run off during 

prolonged rainfall events. The site is not historically susceptible to flood inundation due to its location and 

it’s remoteness from the Namoi river to the East of the township. 

Localised drainage and impervious surface runoff will be controlled through the construction of stormwater 

infrastructure on the site and the detention and storage of the water on site will be via a proposed 

appropriately sized dam to the North. 

Other Environmental Planning Instruments considerations (Section 79(c)(1)(a)(i)) 

SEPP 44 – Koala Habitat Protection. 

State Environmental Planning Policy 44 is relevant to development carried out on lands listed within 

schedule 1 of the SEPP. The Narrabri Local Government Area has been prescribed within the SEPP as an 

area containing potential koala habitat. In accordance with clause 6(b) the policy applies to land in which a 

development application is made and 6(c)(i) has one hectare or greater or 6(c)(ii) has together with the 

adjoining land in the same ownership an area of more than 1 hectare, whether or not the development 

application applies to the whole or any part of the land. 

From a review of the development application submitted for a motel, under DA 138/2012, it has been 

revealed that the site is greater than the prescribed standard of 1 hectare and accordingly the policy applies to 

the land. 

A SEPP 44 assessment has been carried out by the proponent and was reflected in the section 2.5 of the 

report prepared by Ambrose Ecological Services “Flora and Fauna Survey and Assessment – Proposed 

Boggabri Accommodation Centre. The report identifies that whilst vegetation exists on the property similar 

to those trees prescribed as feed trees in the SEPP being schedule 2, the site is considered to be marginal 

potential habitat rather than core koala habitat. The report further identifies that there are only 26 matures 

trees on the site and that they are thinly scattered over the 21.08hectres. It has also been found that there is no 

evidence of Koala scats or scratching on the tree trunks which suggests that Koalas do not use the area 

regular basis and at best are likely to be occasional vagrants. 

Clause 7(1) stipulates that before council can grant consent to an application for consent to carry out 

development on land to which Part 2 of the SEPP applies, it must satisfy itself whether or not the land is a 

‘potential’ koala habitat. Clause 7(2) further states that a council may satisfy itself as to whether or not land is 

a ‘potential’ koala habitat only on information obtained by it, or by the applicant, from a person who is 

qualified and experienced in tree identification. Clause 7(3) outlines that if the council is satisfied, (a) that 

the land is not a potential koala habitat, it is not prevented, because of the Policy, from granting consent to 

the development application, or (b) that the land is a potential koala habitat, it must comply with clause 8. 

From the findings of the Ambecol report, it is considered following a site inspection that the site is confirmed 

to be marginal potential koala habitat and accordingly as a result, no plan of management has been required 

to be submitted as part of this application. 

SEPP 55 – Remediation of Land. 

State Environmental Planning Policy 55 – remediation of land requires the consent authority to consider 

whether the land is contaminated. If contamination exists, Council must consider whether the site is suitable 

for the development as proposed in its current state or whether remediation is necessary. 

In particular clause 7 of the policy states that; 





MAYOR 

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(7)(1) A consent authority must not consent to the carrying out of any development on land unless: 

(a) it has considered whether the land is contaminated, and 

(b) if the land is contaminated, it is satisfied that the land is suitable in its contaminated state (or will 

be suitable, after remediation) for the purpose for which the development is proposed to be 

carried out, and, 

(c) if the land requires remediation to be made suitable for the purpose for which the development is 

proposed to be carried out, it is satisfied that the land will be remediated before the land is used 

for that purpose. 

(2) Before determining an application for consent to carry out development that would involve a change of 

use on any of the land specified in subclause (4), the consent authority must consider a report 

specifying the findings of a preliminary investigation of the land concerned carried out in 

accordance with the contaminated land planning guidelines. 

(3) The applicant for development consent must carry out the investigation required by subclause (2) and 

must provide a report on it to the consent authority. The consent authority may require the applicant 

to carry out, and provide a report on, a detailed investigation (as referred to in the contaminated 

land planning guidelines) if it considers that the findings of the preliminary investigation warrant 

such an investigation. 

(4) The land concerned is: 

(a) land that is within an investigation area, 

(b) land on which development for a purpose referred to in Table 1 to the contaminated land planning 

guidelines is being, or is known to have been, carried out, 

(c) to the extent to which it is proposed to carry out development on it for residential, educational, 

recreational or child care purposes, or for the purposes of a hospital—land: 

(i) 

(ii) 

in relation to which there is no knowledge (or incomplete knowledge) as to 

whether development for a purpose referred to in Table 1 to the contaminated 

land planning guidelines has been carried out, and 

on which it would have been lawful to carry out such development during any 

period in respect of which there is no knowledge (or incomplete knowledge). 

In consideration of both clauses 2 and 4 of the EPI; The land in question is not considered within an 

investigation area for the purposes of this policy, and further the development is not referred to in table 1 of 

the policy guidelines. The development as proposed will not be for residential, educational, recreational or 

child care purposes or for the purposes of a hospital in accordance with the policy definitions. It has therefore 

been concluded that scientific testing and an associated contamination / remediation report is not warranted 

for the purposes of this application. 

It has been acknowledged that previous uses of the land include cattle grazing and cropping. The land has 

generally been vacant and has not been used for any other purpose. From an inspection of the site there is no 

evidence of contamination, sheep dips or chemical storages or associated chemical spills. From an inspection 

of Council’s applications and approvals registry there is no evidence of previous uses of commercial or 

industrial uses or service stations or mechanical repair businesses on the subject land. It is considered that 

there is no evidence from a site inspection to denote the land as being contaminated as defined within SEPP 

55. 





MAYOR 

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SEPP Rural Lands 2008 

Whilst this State Environmental Planning Policy has been considered in the assessment of this application, 

the SEPP refers primarily to the protection of prime agricultural land and the subdivision and erection of 

dwelling houses on such lands. Accordingly, the SEPP is not applicable to the development being considered 

under Development application 138/2013. 

SEPP Infrastructure 2007 

The SEPP under Part 3 division 17, subdivision 2, clause 104 requires certain types of development to be 

referred to the former Roads and Traffic Authority, now known as the Roads and Maritime Services as a 

traffic generating development. Further clause 104 applies where columns 1 of schedule 3 makes note of a 

defined development and a prescribed threshold of traffic generation. 

Clause 104 states that; 

(1) This clause applies to development specified in Column 1 of the Table to Schedule 3 that involves: 

(a) new premises of the relevant size or capacity, or 

(b) an enlargement or extension of existing premises, being an alteration or addition of the relevant 

size or capacity. 

(2) In this clause, relevant size or capacity means: 

(a) in relation to development on a site that has direct vehicular or pedestrian access to any road— 

the size or capacity specified opposite that development in Column 2 of the Table to 

Schedule 3, or 

(b) in relation to development on a site that has direct vehicular or pedestrian access to a classified 

road or to a road that connects to a classified road where the access (measured along the 

alignment of the connecting road) is within 90m of the connection—the size or capacity 

specified opposite that development in Column 3 of the Table to Schedule 3. 

(3) Before determining a development application for development to which this clause applies, the consent 

authority must: 

(a) give written notice of the application to the RTA within 7 days after the application is made, and 

(b) take into consideration: 

(i) any submission that the RTA provides in response to that notice within 21 days after the 

notice was given (unless, before the 21 days have passed, the RTA advises that it will 

not be making a submission), and 

(ii) the accessibility of the site concerned, including: 

(A) the efficiency of movement of people and freight to and from the site and 

the extent of multi-purpose trips, and 

(B) the potential to minimise the need for travel by car and to maximise 

movement of freight in containers or bulk freight by rail, and 

(iii) any potential traffic safety, road congestion or parking implications of the 

development. 





MAYOR 

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(4) The consent authority must give the RTA a copy of the determination of the application within 7 days 

after the determination is made 

The SEPP in schedule 3 makes reference to ‘tourist facilities’ which is noted within the definitions of the new 

standard instrument (New LEP; Standard Instrument Order 2006) under which this development could be 

classified. However, as a ‘motel’ definition adopted under the Model Provisions has not been listed as a 

category of development, the land use as proposed would be subject to the catch all definition of ‘any other 

purpose’. 

The any other purpose category prescribes a threshold of 200 vehicles as the trigger for referral to the Roads 

and Traffic Authority under Section 91 of the Environmental Planning and Assessment Act 1979. 

The number of allocated car parking ‘capacity’ of within the village with the proposed development is 639 

car spaces and accordingly the development is required to be forwarded to the Roads and Traffic Authority 

under s91 for their assessment and concurrence. 

Referral was made to Roads and Maritime Services and their comments were provided to Council on the 13 th 

December 2011. A formal submission was made pursuant to section 104 of the Infrastructure SEPP and the 

RMS has provided that; 

 

 

 

 

 

 

The RMS will not object to the proposal providing that the intersection of the Kamilaroi Highway 

and Boston Street is designed and constructed in accordance with the following; 

i. As indicated in the TPK Traffic Assessment Report, a basic right hand turn (BAR) is to 

be provided in accordance with figure 7.17 in the first edition of the Aust roads Guide to 

Design – Part 4A Unsignalised and Signalised Intersections version 1.1. 

A road occupancy licence is required prior to any works commencing within 3 metres of any travel 

lanes of the Kamilaroi Highway – with submission of a traffic management plan is required as part 

of the licence. 

As road works are required on a state road, the developer will be required to enter into a Works 

Authorisation Deed (WAD) with RMS. RMS will exercise its powers under section 87 of the Roads 

Act 1993 (the Act) and / or the functions of the roads authority to undertake road works in 

accordance with sections 64 and 71 and or sections 72 and or 73 of the Act, as applicable, for all 

works under the WAD. 

Prior to the issue of a construction certificate for the proposed development, the developer shall 

enter into a WAD with the RMD for all road works on the Kamilaroi Highway. 

Prior to issuing an occupation certificate (interim or final) for the proposed development, the 

developer shall complete all road works under the WAD to practical completion, as determined by 

the RMS. 

All works shall be undertaken at the full cost to the developer to the satisfaction of the RMS. 

(ii) Draft Environmental Planning Instruments [section 79(c)(a)(ii)] 

From a review of the Parliamentary Counsel’s website and a review of the New South Wales Government 

Websites including planning circulars and guidelines there is no evidence of any draft SEPP’s that are 

relevant to the proposal. 

The New South Wales Government some time ago repealed the majority of Regional Environmental 

Planning Policies (REP’s) and has transferred such policies to state policies (SEPPs). Accordingly there is no 

evidence of any draft REP’s for consideration. 

The Narrabri Draft Local Environmental Plan 2012 has been adopted by the Council post section 65 and 

further has been forwarded to the Department of Planning and Infrastructure for final endorsement. It is 

expected that the plan will be gazetted in the fourth quarter of 2012. The Department is currently considering 

Council’s section 68 submission. Whilst consideration has been given to the draft plan the application was 





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submitted prior to the issue of a section 65 certifcate and accordingly is determined in accordance with the 

current plan. 

The allotment under the Narrabri Draft Local Environmental Plan 2012 is proposed to be zoned RU1 Primary 

Production. It is noted that a motel development will be prohibited within the zone however, the Council has 

adopted to include an additional permitted use for the site in schedule 1 of the instrument, on the basis of the 

investment provided to date in the preparation of the application and further to ensure that the opportunities 

of the site may be fully exploited should consent be granted for future certainty for expansion. 

Other Draft Environmental Planning Instruments 

From a review of the legislation, there appears to be no additional draft State Environmental Planning 

Policies or draft Regional Environmental Plans that are relevant to the subject application. 

(iii) Development Control Plan [Section 79C(i)(a)(iii)] 

Development control plans that are relevant to this application are: 

Building Line - 

The standard prescribed by the development control plan is 6 metres from the front boundary alignment. 

Generally this standard is applied to residential development however the DCP does not specify the area or 

type of development to which the standard is to apply. The Motel development will adopt a 10 metre nominal 

setback from all boundaries to be heavily landscaped and a 30 metre setback from the southern boundary 

from Caloola Road, Boggabri. 

Building near Sewer and Stormwater Mains: 

The objectives that are identified within the development control plan are to ensure that buildings (when 

erected) will not exert and load onto a Council sewer main; and to ensure that Council has reasonable access 

to the main for servicing and or replacement. 

From a review of Council’s current sewer and water including stormwater infrastructure database within the 

Global Information System (GIS) (MapInfo); it is evident that no sewer or water infrastructure exists on the 

premises. Once the location of the proposed new sewer and water infrastructure is designed, it will be lodged 

with Council for approval including installation of internal private sewer mains and also internal plumbing. 

Council will under section 68 of the Local Government Act 1993, be able to assess and provide consent on its 

proposed locations. This will be determined in conjunction with this development control plan. Appropriate 

easements will be required to be created once the correct paths are known for the infrastructure. 

Drainage to Buildings: 

The objective of this proposal is to ensure that there is adequate provision for the control and disposal of roof 

waters; to specify the method of disposal of wastes from sanitary fittings and to ensure that trade wastes are 

adequately treated and to specify the methods of disposal. 

Stormwater generated from the development will be retained onsite in a static water storage for re-use on non 

potable application such as landscaping and also cleaning within the development. Stormwater will be 

captured on roofs and impervious surfaces by gutters and drains and will be directed to tanks and also a 

detention basin. The detention basin has been appropriately sized by a hydraulic engineer in order to cater for 

the prescribed runoff of stormwater from the development. 





MAYOR 

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All building modules as part of the development will have sanitary drainage for sewer connected to the 

Council sewer infrastructure in accordance with clause 2.2.1. These connections have been designed by a 

hydraulic engineer Mcfarlane consulting and have been included as part of the development application. 

Trade waste generated in accordance with clause 2.4 of the DCP, will be subject to pre-treatment prior to the 

release into Council’s sewer system and will generally consist of waste generated from the kitchen and 

laundry in the preparation of foods and laundering of clothes and linen. A liquid trade waste agreement and 

payment of the prescribed fee, will be required if the development application is approved, in accordance 

with Council’s liquid trade waste policy. 

Water Supply to buildings: 

The objectives of this DCP is to ensure that there is adequate supply of water for domestic purposes and to 

ensure that there is adequate provisions in place to prevent contamination of Council’s water supplies. 

Reticulated water supply connections to the site are proposed to be connected to the development and 

Council’s water main shall be extended at the developers cost and in accordance with Council design 

specifications from the current town storages to the South of the site. At the boundary connection to the 

village, backflow devices will be provided to ensure that the public water supply is not contaminated. 

Notification Policy 2005: 

The development application 138/2012 was advertised in accordance with Council’s Notification Policy 2005 

and sections 72(1) (b) and (c) of the Environmental Planning and Assessment Act 1979. 

Table 2 within the policy provides for development that requires notification. As the proposal has been 

defined as a ‘Motel’, the development has been listed as Category ‘A’. The application was also considered 

to be integrated development in accordance with section 91 of the Environmental Planning and Assessment 

Act 1979. 

Table 1 outlines the type of notification required for each category of development. The policy identifies that 

Category A; requires a letter to the adjoining property owners, a notice published in the local newspaper and 

a notice displayed on the land. 

The application was placed upon public exhibition from 17 th February 2012 until the 22 March 2012. 

The application was advertised in the local Courier newspaper on four separate occasions during the 

exhibition period. 

A total of 4 A3 clear and legible signs were affixed to the land upon the perimeter fence to the road frontage 

in accordance with the policy. The four signs were attached to the land fronting Caloola Road, Boggabri All 

signs were photographed that were attached to the land. 

One adjoining owner was notified in writing of the development application and was provided with a site 

plan and also schematic diagram of the elevations of the village buildings. The generic letter was provided as 

prescribed by the notification policy. The owner has legal title over the surrounding lots with the exception of 

the allotment to the East which is owned by Narrabri Shire Council which supports an extractive industry or a 

quarry. 

There were no submissions received as a result of the notification period. 





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Outdoor Advertising: 

A 12 x 2 metre stone is proposed to be erected upon the subject land with a corporate logo facing Caloola 

Road which could be seen by Westbound traffic. The corporate signage of the MAC will be affixed to a rock 

infill gabion wall. The signage was consistent with the Council’s outdoor advertising policy. 

Whilst the development control plan does not provide specific guidance or standards for signage the 

assessment criteria; SEPP 64 – Advertising Structures has been used as a guide in the assessment of the 

application, in particular Schedule 1, termed assessment criteria. It is further noted that the signage as 

proposed is not of a significant nature and further in terms of its size, could be considered minor in terms of 

internal directional signage and room identification. 

Parking Code: 

The objectives of the parking development control plan is to provide a consistent guide for Council and also 

for developers; to provide adequate parking for people using and employed by developments within the shire; 

and to provide an acceptable quality of parking areas within the shire. 

The proponent has identified and made allocation for a minimum of 639 car spaces.. 

The construction of the car parking will be asphalt seal in accordance with the construction requirements and 

from a review of the plans the car park shall be landscaped. 

Annexure 1 prescribes the standard for the number of cars paces for each classification of development; As 

the village has been defined as a ‘motel’ the following provisions apply; 

Motels; One space per unit, plus an additional one car space for each two employees. If a public restaurant 

or function room is included an additional 15 spaces per 100 square metres of customer area or 1 

space per three seats whichever is greater. 

As the application provides for 639 car spaces, and additional provisions for bus and motorcycle spaces this 

is inadequate in terms of consideration of the standards imposed by the plan. Based on the calculations listed 

for motel developments 852 plus one space for each staff member and 15 spaces per 100sqm of for area of 

the restaurant would need to be provided. This appears to be overly onerous based on the scale of the village 

and the expected type of persons to be using the facility based on a transient workforce rationale. 

An appropriate justification has been made by the proponent that the majority of mine workers to use the 

village will be classed as ‘itinerant workers’ and generally operate on ‘a fly in fly out’ arrangement. The 

Statement of Environmental Effects produced by Caladines Planning Sydney outlines that a number of mini 

buses are proposed to shuttle workers to public transport including airport and train services where necessary. 

The buses will also operate to commute miners to work each day. Estimates or assumptions based on the 

mine employees indicate that an assumed 25% of the workforce would travel to Narrabri from Sydney, 

Brisbane and the Hunter by public transport such as bus, rail and airlines. Additional occupants such as the 

general public that are accommodated within the MAC village would be generally people arriving by car and 

adequate provision of car parking spaces which is arguably allocated for such persons in the 639 allocated 

spaces. It is the experience of the Council that in the Narrabri Accommodation Village, the proposed 75% of 

the required car spaces (as required by the DCP) in terms of the policy appears to be more than sufficient 

based upon the proponent’s justification. 

The area of the land lends itself to the provision of additional parking if and when required. Although the 

dining facility has been included in the car parking calculations as it is open to the general public, it is likely 

that it will be predominantly used by the occupants of the MAC village. 

All internal car parking will be required to be designed in accordance with AS2890 off street parking 

including aisle widths and also individual car park dimensions. 





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(iiia) Planning Agreements or draft Planning Agreement [Section 79c (a)(iv)] 

No planning agreements or draft planning agreements are relevant to this application in accordance with 

section 93F of the Environmental Planning and Assessment Act 1979. 

(iv) The Regulations 

The application has been considered against the Environmental Planning and Assessment Regulation 2000. 

Its consideration is required in this instance. 

Matters as prescribed by the regulations (Environmental Planning and Assessment Regulation 2000). 

[Section 79C(1)(a)(iv)] 

Clause 92, 93, 94 and 94A of the Environmental Planning and Assessment Regulation 2000 prescribes 

certain matters that must be considered by Council in determination of a development application: 

1. (Clause 92) Demolition – The land is considered vacant for the purposes of this development. If 

anything is to be demolished on the subject land including fences, or other ancillary structures a 

condition will be placed on the consent if approved that the demolition shall be carried out in 

accordance with AS 2601- demolition of structures. 

2. (Clause 93) Fire Safety considerations - The proposed structure shall be a minimum of 10 

metres from any side, rear or front boundary to the property. As part of the construction 

certificate, an assessment shall be made of the classification of the structure in accordance with 

the Building Code of Australia. It is likely that the development will be classified as a class 3 

development. The fire safety measures to be imposed will be in accordance with the fire safety 

schedule issued for the BCA or NCC class. 

3. (Clause 94) Buildings to be upgraded - there are no buildings on the land to be upgraded as a 

result of this application. This clause essentially relates to existing buildings that shall be 

upgraded for fire safety purposes. 

4. (Clause 94A) Fire Safety and other considerations applying to erection of temporary structures; 

Fire safety has been reviewed as part of the assessment of this application. Conditions of 

consent will be provided if the application is approved, to ensure that appropriate 

documentation is provided with the construction certificate in accordance with the Building 

Code of Australia (BCA) or National Construction Code (NCC) for provision of fire safety 

measures. Geotechnical reports (soil tests) shall also be requested at the construction certificate 

stage of the application to ensure that the ground is sufficiently firm and level to be able to 

sustain the structure while in use. It is noted however that the structures will be placed upon 

concrete piers and shall have footings designed and certified by a structural engineer. 

(b) 

Likely Impacts of the Development – Environmental (natural & built), social and 

economic [Section 79c (1)(b)] 

1. Context and Setting; 

The development as proposed will be sympathetic to the character and amenity of the area. 

Following a detailed review of the statement of environmental effects and also the site and 

landscaping plan a number of features have been included in the design to preserve amenity. 

Such features include; 

 

 

Comprehensive landscaping of the development to ensure that the proposal is not 

visually intrusive; 

Nominal setbacks from all boundaries (10 and 30m); 





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New and innovative building materials and designs in keeping with the rural setting; 

Corporate signage in keeping with the rural landscape (Natural materials). 

The proposal appears to be appropriate in terms of its character with the inclusion of arched 

roofed walkways, gazebos and timber features to complement the localised setting. The 

bulk scale and density of the development will be offset by dense mature landscaping and 

also setbacks from property boundaries. 

It is not expected that there shall be any overshadowing issues generated by this 

development. From a review of the surrounding land uses there are no residential properties 

within close proximity which would be subject to shadowing of yard or living areas of their 

dwellings. Increased setbacks imposed by the proponent will also generally offset any 

exposure to overshadowing. 

Privacy issues of the development will be mitigated by the cluster of buildings in modules 

and implementation of landscaping. It is not envisaged that any of the buildings shall 

overlook private open space of any adjoining land uses. 

Due to the location of the village and the surrounding development there is no expected or 

perceived interruption of significant views or vistas. Views and vistas experienced within 

the general area tend to be that of a natural agricultural landscape with intermittent rural 

residential and industrial development. 

2. Access Transport and Traffic 

The proponent has provided a traffic management report in support of the application 

produced by TPK and Associates Pty Ltd Traffic Assessment – Accommodation Village. 

The report identifies that traffic generation to the site will be sporadic in nature and it is 

expected that there will be three periods when traffic movements will be greatest – these 

shall be determined by the start and end of 8 hour rostered shifts. Further, the general 

public who seek accommodation will generally be entering the site after 12pm, and shall 

exit the site early the following morning (


considered to significantly reduce the need for car parking spaces and appears to be 

adequately justified under this application. 

The assessment officer confirms the consultant’s report and the RMS findings that 

intersectional upgrades will be required on the Boston Street / Caloola Road intersection. 

The timing for the works to occur should be prior to the issue of an interim or final 

occupation certificate in accordance with the RMS guidelines. The outcomes of the RMS 

referral has been discussed under the integrated referrals section of this report. 

Road safety upgrades will be required as a result of increased traffic movements upon 

Caloola Road Boggabri. The TPK report has identified that the verges of the local road are 

overgrown and require slashing and maintaining on a regular basis to ensure driver 

visibility. Road safety devices such as guideposts also require inspection as a number of the 

posts have been damaged, are missing or are concealed by vegetation. Council’s 

Engineering Services Division has considered the additional traffic movements on the road 

and have advised that the road should be widened to cater for the additional traffic loading 

and also to ensure safety of the public. Increasing the width of the road shoulders and 

further sealing will promote greater safety in the separation of traffic and will enable 

greater visibility of oncoming traffic and other hazards such as localised wildlife. Technical 

specifications of the road widening shall be reflected through the conditions of 

development consent should the application be determined by way of approval. Civil plans 

will be required to be produced by a qualified and professional civil engineer and submitted 

to Council for approval prior to the issue of a construction certificate for the development. 

Road re-alignment will also be required on the Southern approach to the rail line on Boston 

Street, Boggabri following an inspection of the rail / road intersection. Discussions should 

also be held with John Holland the appropriate rail maintenance authority to repair the 

surface on the crossing between the tracks. The surface has become dislodged and has sunk 

in comparison to the surrounding surfaces on the approach to the crossing. This has 

become hazardous to traffic attempting to cross the intersection including slow traffic. 

3. Public Domain 

4. Utilities 

The motel accommodation will provide open space landscaped areas for recreational 

opportunities within the development boundaries. It is noted that the proponent shall be 

encouraged to use local facilities within Boggabri rather than duplication of community 

owned and operated infrastructure. 

It has been acknowledged that water infrastructure exists to the South of the development 

site and further is available for connection. Additional upgrade requirements including 

augmentation have been outlined in the Bruce McFarlane Consulting report. The upgrades 

include bore upgrade requirements including increase hours of operation, storage capacity 

increases, head increase requirements and further pressure upgrades. It is expected that the 

development will require a 111L per unit per day consumption demand on the water 

infrastructure and Council’s Design Services division has provided in principle approval of 

the proposed concept servicing plan providing that additional investigations and detailed 

analysis is provided to Council for approval prior to the issue of a construction certificate 

for the development. Appropriate easements will need to be sourced under section 88B 

of the Conveyancing Act and compensation will need to be provided to any lands which are 

burdened by the restriction on the respective property title. 





MAYOR 

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The disposal of sewer into the Council’s sewer infrastructure will place considerable 

demands on the Sewerage Treatment Plant (STP) in the order of peak 520KL per day in dry 

weather flow and 840KL per day in wet weather flow. Council’s Design Services has 

advised that the Boggabri Sewerage Treatment Facility will require detailed investigation 

and a hydraulic engineer will need to provide civil plans for the upgrade of the facility in 

order to provide additional capacity to cater for increased demands on the system. Design 

Services has reviewed the reports received by Bruce McFarlane Consulting and has 

provided ‘in principle’ approval that the concept design as proposed including that the 

volume discharges can be handled at the current facility subject to detailed design and 

further upgrades. The design and construction of the additional infrastructure / 

augmentation, including infrastructure upgrades will be at the cost of the proponent. 

5. Heritage 

The land is not identified as a heritage item in schedule 2 of the Narrabri Local 

Environment Plan 1992. Accordingly the application has not been forwarded to Council’s 

Heritage consultant for review. 

Within the schedule 2 of Local Environmental Plan 1992, a review of the heritage items 

reveals that adjoining allotments are not classed as items of heritage value. Therefore it is 

considered that the proposal will not impact on any adjoining heritage items. 

According to the Department of Environment and Climate Changes Website there does not 

appear to be any aboriginal relics or aboriginal heritage items located on the property. 

Conditions If any items are found in construction, construction works shall cease and the 

Department of Environment and Climate Change and Water shall be notified. 

As the development is not listed as a heritage item no specific heritage study is required to 

be submitted as part of this development application. 

6. Other Land resources 

The land is observed to be vacant and is considered to be of marginal agricultural value in 

particular with cropping due to both the soil type and also adjacent rural and residential 

land uses which would have the potential to create land use conflict from noise dust and 

aerial spraying. The area of the land being 21.06 hectares is not considered to be of a size 

to support sustainable or viable agricultural production. The land is currently vacant and 

has not been used for agricultural purposes in recent times. Therefore the proposal is not 

considered to negatively impact on productive agricultural land. 

The subject allotment does not support a size to enable productive and viable mineral and 

extraction industries. As the land is located within close proximity to residential dwellings, 

industry and also the urban fringe the site is considered unsuitable for mineral extraction or 

extractive industries. 

The nature of the development proposed is not expected to impact upon water supply 

catchments either via pollution or reduction in net water resources. Impervious surfaces 

created by the development shall generally be collected for re-use in the facility. 

7. Water 

Council’s Engineers have advised that with the duplication of the existing storage and 

increase in bore hours of operation there will be sufficient town water resources available 





MAYOR 

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to supply the development in accordance with the calculations provided by the hydraulic 

design Engineers Bruce McFarlane Consulting. Should the town supply bore become 

dysfunctional to the South of the site the developer would be required to provide a 

minimum of two days storage in order to service the development, stand alone to the town 

supply. 

Water pressure has been identified as an issue and the proponent will be required to 

provide additional pumps on site to ensure the appropriate pressure of 450KPA will be 

provided for both operational purposes and also fire fighting purposes. Detailed analysis 

will be required to be undertaken prior to the issue of a construction certificate to ensure 

that suitable volume and required pressures are achievable within the town bore 

infrastructure, although the McFarlane report is confident that the requirements can be met. 

From a review of the hydraulic calculations, the facility will require 104.8 Kilo Litres of 

potable water per day in order to supply the facility operational needs. Static water sources 

such as stormwater detention ponds and also stormwater storage tanks shall be used to 

supplement reticulated water supplies on landscaping proposed for the site. 

In regards to Council’s existing water supplies the daily average consumption of the 

development of 852 rooms is 304.88KL is considered significant when contrasted against 

the overall infrastructure reserves. Accordingly, additional storage capacity will be required 

and also testing of the existing bore to establish the sustainability of the existing bore 

capacity and delivery volumes and also the ability to increase the current bore pump hours 

to 16.4 hours per day in order to deliver the required volume. 

Surface water generated from impervious surfaces such as path ways, roads and hardstand 

areas and also proposed building improvements and ancillary structures shall be harvested 

and stored within static water sources. Detention ponds have been identified in the North 

Eastern section of the site to retain stormwater onsite for reuse along with additional 

storage tanks to retain roof storm water. 

8. Soils 

Earthworks including excavation for the roads and also footings for proposal could cause 

soil erosion following prolonged rainfall events. Disturbance of the soil and removal of 

grass vegetation allows soils to be exposed and eroded. Sedimentation and erosion control 

plan will be required to be submitted at the time of a construction certificate for the 

development application. The plan will outline mechanisms and also structures to be 

erected to reduce the likely hood or erosion on the land. 

During an inspection of the site there was no evidence found to suggest that there was any 

salinity or salinity issues present on the site. 

All sewerage waste and other wastes generated by the development will be disposed of 

either via Council’s sewer or a commercial contractor (ie for the disposal of solid wastes). 

It is not expected that the development will have the potential to pollute any water bodies 

in the vicinity of the site. 

Soil contamination has been discussed within the statutory considerations of this report 

under state environmental planning policy 55 – remediation of land. In summary there is no 

evidence to suggest that the land is contaminated from both a review of the site and also 

previous land uses associated with the allotments. 





MAYOR 

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9. Air and Microclimate 

During the assessment of the application it was noted that operational trafficable areas of 

the development will be sealed to prevent the generation of dust and other air impurities. 

The development shall be conditioned if approved to use water carts on road surfaces 

during times of construction and excavation where dust may become and issue. 

The operational use of the facility will not generate any odour, fumes or pollutants. Any 

commercial waste bins will be separated from the main buildings and shall be regularly 

cleaned, screened and covered to prevent emission of odour. 

The nature of the project is not considered to affect air quality or microclimate conditions. 

10. Flora and Fauna 

A Koala Habitat assessment has been carried out and has been addressed in the statutory 

considerations for State Environmental Planning Policies of this report in particular 

SEPP44. The development site has not been considered as potential koala habitat for the 

purposes of the EPI. 

A threatened species assessment has been conducted as part of the application including a 

seven part test for any known endangered flora and fauna species within the region. The 

Ambecol report was submitted in support of the application and provides recommendations 

including; 

the retention of a clump of 128 immature white boxes in the north eastern corner 

of the allotment; 

Trees or shrubs that are proposed to be cleared from the site should be checked 

for the presence of active nests of birds and arboreal mammals. 

Trees that are proposed to be cleared or pruned should be checked for animals 

beforehand and after felling or pruning. 

Silt fences and sediment ponds should be appropriately placed around the 

earthworks and construction areas on the subject site. 

Trees and other vegetation that will be removed from the site should be 

conducted with minimal disturbance to the soil. 

Construction and wastes must be managed appropriately to prevent accidental 

discharge of chemicals or other pollutants into waterways and native vegetation 

adjacent to the subject site 

Proposed landscaped areas particularly along the banks of the natural watercourse 

should be planted with locally native trees and ground covers 

Implement an effective weed management plan on the subject site. 

Further, following the seven part tests for any known endangered species it was found that 

an Envrionmental Impact Statement was not required for this development and further that 

there was no significant impacts identified as a result of this application on the status of any 

endangered species. 

Council staff have discussed the application with the Catchment Management Authority 

Gunnedah who have advised that the application will not require consent under the Native 

Vegetation Act 2005 for removal of ground covers as the various grass cover on site has 

been considered as regrowth for the purposes of the application. It is noted that the land has 

been cultivated in recent years as a part of a larger farming enterprise holding however 

native grasses are no characteristic on the site. 





MAYOR 

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11. Waste 

12. Energy 

A consultants report termed the ‘Flora and Fauna Survey Assessment’ will be used to guide 

the establishment of the village on the site and generally has been consulted to produce the 

site plan or master plan layout. The retention of site significant trees and other significant 

vegetation is foreshadowed in the site plan from the reports findings. 

There will be two types of waste generated as a result of the construction and operational 

phases of the development; putrescible and non putrescible wastes. Solid waste generated 

by the development will be either commercially recycled or transported to the Narrabri 

Landfill by commercial contractor for disposal. Landfill waste disposal will be minimised 

through onsite management practices to promote recycling including recycling collection 

stations being provided around the site. 

Commercial bins will be required to be screened from the view of the public and shall be 

regularly cleaned to prevent odour. The location of the bins shall also enable easy access by 

contractors and be located in order to minimise noise issues to both the occupants of the 

development and also adjoining land uses. 

A waste management plan has been provided as part of the development application. The 

plan outlines that approximately 6.48 cubic metres of waste will be generated per week 

during the operational phase of the development and this will be appropriately managed 

under contract to a local waste disposal provider. Within the 6.48 cubic metres of waste it 

is expected that 4.32 cubic metres of this will be recycled with the remainder transferred to 

landfill. It is noted that Boggabri only provides a station that it licensed only as a waste 

transfer station and due to capacity restrictions, the waste generated by the accommodation 

village will need to be transferred to Narrabri or Gunnedah for disposal. Construction waste 

that is generated as part of the construction phase of the development will be minimal as 

the majority of the construction will take place off site at a construction plant in Brisbane 

and Adelaide. 

The development shall conserve energy through planned location of the building modules 

to maximise light infiltration in winter and reduce heat in summer. From a review of the 

site plan it appears that the modules are aligned in a Northerly direction to allow for solar 

infiltration. The proponent has advised that the modules will be insulated to reduce energy 

consumption associated with air conditioning due to the climate of Narrabri. The proposal 

also includes energy efficient lighting, water efficient tap fittings and energy efficient 

appliances. 

It is expected that the application will also comply with section J of the Building Code of 

Australia (BCA) which shall form a condition of consent if the application is approved and 

will be required to be presented in the construction certificate application. 

13. Noise and Vibration 

During the construction phase of the development, it is expected that machinery and plant 

will be operated which will generate noise. Should the application be approved conditions 

will be imposed on the development to minimise or control construction noise in 

accordance with the New South Wales Industrial Noise Policy (INP) produced by the 

former Department of Environment and Climate Change and water (DECCW). The 

proximity to other receptors of the site will by default reduce the impact of noise on 

adjoining residential properties. Likely conditions will also outline a time restriction for 

works on a weekdays and also weekends. These time restrictions will prevent works from 





MAYOR 

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being carried out outside these hours in order to protect the amenity of the area and 

adjoining properties. 

Vibration will occur from the operation of plant and also excavation of ground materials 

however due to the size of the allotment it is not expected that vibration transpire onto 

adjoining lands. 

Operational noise shall be limited through two separate means; Firstly the imposition of the 

Industrial Noise Policy (INP) and secondly through the use of on site noise management 

plans imposed by the proponent and also the design and layout of the operation. Noise 

screening has been imposed through landscaping and also location of building modules. 

The setbacks adopted shall also aid in the restriction of noise emissions. Car parks and 

trafficable areas will also be heavily landscaped to prevent the intrusion of noise associated 

with vehicles and entrance and egress of the occupants of the facility. 

14. Natural Hazards 

15. Technological Hazards 

Following a review of the Rural Fire Service (RFS) Bushfire Prone Land Map, the site has 

not been identified as bushfire prone land in accordance with the statutory provisions of the 

Rural Fires Act 1997. 

Due to the elevation of the land, the site is not susceptible to flood inundation. Natural 

impervious surface runoff from prolonged rainfall events is proposed to be channelled into 

appropriately sized on site detention basins. It is proposed that the buildings be sited 

300mm above natural ground level to enable surface runoff and also to enable air 

circulation. 

Consideration to the statutory provisions of land contamination of the site has been 

provided under the heading of State Environmental Planning Policy 55 – remediation of 

land in this report. In summary, there has been no evidence found of land contamination 

and the previous uses of the land have not indicated any use which would cause land 

contamination. 

16. Safety, Security and Crime Prevention 

A crime prevention strategy has been provided by the MAC services group in support of 

the application and provides protocols to be implemented on the site in accordance with 

CPTED principles. 

The application provides for surveillance cameras to be utilised throughout the 

development for protection to property and further for the safety of the occupants and 

employees of the Motel. Surveillance cameras shall be used in all common areas including 

car parks, recreational grounds and public buildings such as the laundry facilities, and 

central dining areas. Security signage will also be provided on all entrance ways to signify 

security patrols and camera presence. 

Natural access control to the site shall be provided by appropriate fencing to the boundaries 

of the allotment. Territorial reinforcement has been incorporated to the village via the 

location of corporate signage to the front entrance of the site. 

The application makes provision for management of space appropriately by inclusion of 

illuminated walkways from car parks to central facilities and also the motel rooms. It has 





MAYOR 

Page 217 of 449


been considered that the proposed improvements on the land have been laid out to promote 

crime prevention and security of occupants. 

Natural surveillance techniques have also been proposed throughout the development to 

ensure and to promote surveillance of common areas throughout the development. Site 

specific controls such as security guards, CCTV surveillance, internal code of conduct 

procedures and police presence will be employed on site. 

The crime prevention plan was referred to the local police command however no response 

has been received to date (at the drafting of this report). Further, it is noted that there is no 

local CPTED committee in operation within the Narrabri or Boggabri district at present. 

17. Economic Impact in the locality 

The development as proposed is aimed at increasing immediate supply of accommodation 

to the Narrabri market. Although a contract shall be in place with Whitehaven Coal Mine 

(Narrabri Coal Project) and Aston Resources intially for accommodation services to their 

employees, it is also noted that rooms shall be available for use by the general public 

should they wish to use the facility. From a review of the accommodation industry within 

Narrabri it appears that from discussions with a number of motel owners that there is 

currently not the supply available to be able to adequately accept an additional 650 plus 

people in the first instance being introduced to the area. 

Quite often it is difficult to obtain accommodation in Boggabri and Narrabri and it can be 

observed that the majority of Motels within Narrabri and the Nestle Inn Motel in Boggabri 

have no vacancies during the working week and high occupancy levels are also 

experienced on weekends. 

The rental market in Boggabri is also quite competitive with little stock either on or 

entering the market. New stock appears to be relatively expensive with some rental 

expectations being comparatively similar or in excess of those of coastal regions. 

Serviced apartments in Narrabri such as Executive Oasis development in Riverbend Estate 

have reportedly being solid booked (100% occupancy rate) for at least twelve months by 

mining officials seeking guaranteed accommodation, which demonstrates the strength of 

demand currently being experienced. Further applications have been approved for a 

number of serviced apartment developments in Boggabri and further a 23 room motel has 

also been proposed and Council approved for Laidlaw Street, Boggabri. 

In 2013 Whitehaven Coal will be commencing a Maules Creek Coal Project in addition to 

Narrabri Coal Operations (underground), Tarrawonga Coal (Whitehaven) and also 

Boggabri Coal (Idemitsu) expansions and will have an expected combined workforce in 

excess of 2000 people. A recent application has also been tabled for the recommencement 

of the Vickery Coal mine project on the Narrabri / Gunnedah LGA border. These mining 

operations along with service industries and also contractors will come with substantial 

immediate housing requirements that will outstrip local supply of motel and serviced 

apartment accommodation, rental accommodation and new housing stock supplies. In 

effect, if supply is not increased the demand will significantly drive housing and 

accommodation to unaffordable levels. Housing affordability is becoming and increasing 

issue as a result of lack of supply and increasing demands. From a review of local real 

estate data, some two bedroom units are being rented in excess of $500 to 600 per week. 

Other larger premises that have the ability to be used as a boarding house type arrangement 

with additional bedroom capacity have been rented for $1500 - $1600 per week in 

Boggabri alone. 





MAYOR 

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Without the provision of localised accommodation mining operations will not be able to 

operate and also the general public will continue to be turned away to other local centres 

such as Gunnedah and Moree. 

The proponent, The MAC group have publically advised that their operation will provide 

additional accommodation to the expected influx of people and are not looking to directly 

compete with existing motel operators. It is expected that there will be a multiplier effect 

generated attracting additional staff from the construction and operational phases of all 

mines with support industries and also contractors requiring significant accommodation 

needs. 

Local trades will be sourced for the erection of the village and service connections such as 

plumbers, fitters, electricians and also general labourers. The application identifies that 

local landscaping supplies will be used for sourcing of plant and other landscaping 

materials for use in the development that shall have a multiplier effect on the local 

economy. 

The application outlines the employment of local staff for the management, maintenance, 

cleaning, cooking and washing, creating additional fulltime, part time and casual 

employment opportunities in the Narrabri Local Government Area. 

The supply of materials and also food products shall be sourced locally through a tender 

process including but not limited to meats, vegetables, and fruit. Other consumables shall 

be procured through local suppliers to ensure that economic stimulus is provided directly to 

the local economy. 

Council will impose conditions of consent should the development be approved to use local 

facilities such as public pools and also recreational facilities such as gyms and sporting 

fields (it is noted that proposal will include its own gym facilties). The proponent has 

indicated that as a community benefit the facilities such as the gym will be open to the 

public for its use without charge. This will also assist in integration within the community 

of both the overnight travellers or occupants staying in the accommodation, the mine 

employees and the general community. 

The application will also allow for the introduction of new business opportunities into the 

Boggabri business portfolio. The growth in demand for accommodation products within 

Narrabri has acted as a catalyst for the proponent to introduce its brand in addition to 

Narrabri into the town of Boggabri and establish a new facility to service these increasing 

demands. 

A social and economic study has also been produced by Six Hills Consultants Tamworth in 

support of the application. The report outlines that the facility will generally not impact on 

other motel and accommodation businesses which currently exist within Boggabri on the 

basis that although the facility is open to all types of travellers in the general public, the 

majority of the users of the facility will be persons associated with the mines. Given the 

current occupancy levels of the established motel and serviced appartments, the MAC 

facility will only be providing accommodation supply to additional demands created by an 

influx of mining and associated industries in the area, in addition to existing current 

demands. 

The report also outlines the current and proposed local expenditure within Narrabri Shire 

for both construction and also operational expenditure. 

Further economic discussion, in summary; 





MAYOR 

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i) The employment of locals promotes both a positive image for the township 

and also allows funds to be retained within Boggabri and the wider 

Narrabri Shire community. 

ii) 

iii) 

iv) 

The imposition of such a facility, re-enforces that businesses are optimistic 

in outlaying substantial investments in small communities located within 

the Narrabri Shire. 

Investments of this magnitude within the shire instigate a positive ‘flow on 

effect’ in both construction costs and also on-going employment of staff 

and sourcing of local materials. 

The proposal may instigate the use of subsidiary employment upon a 

contractual arrangement of local business to cover any localised demands 

and corporate business contracts for materials. 

v) Local demand pressures currently being experienced needs to be stemmed 

to ensure housing, rental and accommodation supply and affordability. 

vi) 

Accommodation supplies need to be further increased to ensure retention of 

current and proposed mining operations and also to ensure that members of 

the public are assured of a place of accommodation. 

18. Social Impacts in the locality 

Negative stigma attached to the concentration of a large number of people concentrated in one 

area (for instance mine workers and also the general public) may be overcome by the breaking 

down of the social isolation of the development. The reliance of the facility on local public 

amenities such as pools and sporting infrastructure will create resilience to localised social 

isolation and create and encourage better relationships with the local community. Boggabri 

township represents a good opportunity for recreational parks, sporting grounds, pools and 

although identified to be included within the facility a gym. The proponent in order to foster 

relationships with the town will be able to provide local upgraded facilities such as gyms and 

also retail outlets for use by members of the public to promote cohesiveness with the town. 

The provision of employment opportunities allows for both social cohesion and the 

discouraging of unemployment benefit reliance. It is noted that the development as proposed 

will employ a number of full time and part time local employees including skilled staff and also 

general labourers. It is noted that this is in addition to initial employment generated within the 

construction workforce. 

The proposed development has been located strategically on the fringe of the township (some 

2km to the East of the site) to engage further business opportunity from both mine generated 

accommodation requirements and also that of the general public. The development lends itself 

by virtue of its location to both the mining operations and also travelling public, being in close 

proximity to the town. 

Further business opportunities may also be created from other industries requiring 

accommodation including the local agricultural, scientific and manufacturing base in Narrabri 

and Boggabri creating social opportunities for employment. 

The establishment of such a facility may promote the development of other subsidiary 

businesses within the township creating further positive employment social opportunities for 

local constituents. 





MAYOR 

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Counselling services should be made available by the proponent to ensure welfare of all 

occupants whether mining related or the travelling public. 

19. Site Design and Internal Design 

The proponent has provided an internal layout which is supportive of a number of features; 

1. Firstly, the plan recognises and is sympathetic of local topography ensuring that natural 

drainage lines are maintained and site significant vegetation are appropriately retained and 

buffered. 

2. The site has been designed to take advantage of vistas to the North East of the site looking 

across to the Nandewar ranges. 

3. The facilities, maintenance and retail buildings and laundry facilities have been located 

centrally within close proximity of both proposed and future accommodation modules to enable 

central access to both mining employees and members of the general public. 

4. Internal road infrastructure and access has been designed in order to promote traffic flow and 

efficiency in enabling vehicles to enter and egress the site at a defined entry point from Caloola 

Road, Boggabri. The internal road network promotes circulation of traffic and provision of 

parking within close proximity to the accommodation units. 

5. Nominal setbacks have been utilised in the application to promote amenity, both visual and 

acoustic especially with respect to adjoining industrial land uses to the East and approved Rural 

Residential land uses to the West. 

6. If the development is determined by way of approval conditions will be imposed for the sealing 

of internal trafficable areas to ensure dust suppression and kerb and gutter will be required for 

stormwater disposal. 

In summary, the site has been designed in order to maximise and exploit opportunities associated 

with the natural features of the land whilst also taking into account the built form and preservation 

of existing environmental amenity. 

20. Construction 

The construction of the motel accommodation shall be of a transportable nature. Individual rooms 

shall be prefabricated and consist of materials conforming to the requirements of the former 

Building Code of Australia and the National Construction Code. Generally, the external walls of the 

motel rooms will be colourbond type steel, pre-coloured and the roof construction will be 

zincalume. 

It is not expected that the proposal will create environmental or safety issues within the construction 

phase of the development. Temporary fencing shall be erected around the development in 

accordance with Work-cover safety guidelines and appropriate construction site signage will form 

conditions of development consent should the application be approved. Traffic signage shall be also 

erected for heavy plant, machinery and also transportation vehicles entering and egressing the 

development. 





MAYOR 

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21. Cumulative impacts 

There are a number of cumulative impacts that have been considered as a result of this application. 

The impacts include; 

1. Increase and concentration of traffic onto the Caloola Road and Kamilaroi intersection. 

This has been discussed earlier in this report under the statutory considerations of both 

traffic and also parking. It is noted that however as there will be an increase in local traffic 

it has been identified in the application that the proponent shall provided buses in order to 

pool predominantly mining employees to the mine sites. Whilst it is noted that the general 

public using the facility would usually provide their own means of private transport, an 

increase in traffic associated with the site will be offset through local road and 

intersectional upgrades. 

2. Increase in traffic movements upon Caloola Road, Boggabri will require additional road 

improvements to be carried out in the form of road widening. The current road 

infrastructure is a rural sealed road with a 7m road width and, additional road widening will 

be required in order to facilitate greater traffic movements servicing the development. 

3. Concentration of mining employees and related social issues. The application has stated 

that the MAC group provides strict management protocols for its occupants including drug 

screening, alcohol screening and behaviour management. It is expected that the 

management task of the group should ensure that negative behaviours are not concentrated 

in the area or spill over into the local community. 

4. Sewer and Water cumulative impacts. The demands placed upon existing pressure shall 

require the proponent to provide new sewer augmentation from the development site to the 

Boggabri Sewerage treatment facility. This infrastructure shall be provided at the cost of 

the developer and shall extend some 2.8km to the treatment plant. It is expected that further 

detailed analysis will be required to be carried out on the sewerage treatment plant to 

determine the exact requirements to increase its capacity to service the development. The 

development shall also place additional demands upon water pressures in the general area 

and it is likely that the current pressures shall not adequately service the motel. Tanks and 

also pumps shall be required to be installed in order to overcome water head issues. It is 

noted that due to the size of the development it is likely that either upgrading of the 

existing Boggabri bore and duplication of the water storage infrastructure must be carried 

out or an additional bore will be required to be constructed and suitable tanks and pumps 

installed to provide the relevant required pressure and storage. 

5. Protection in the form of landscaping and also setbacks shall be provided from the 

concentration of accommodation modules to adjoining rural residential and the extractive 

industry to the East of the site. 

6. It is expected that additional traffic volume will be required to traverse the rail line 

intersection upon Caloola Road and the Northern rail line. From an inspection of the site it 

was determined that the rail line intersection with the Carloola road has been recently 

upgraded to include traffic control signals. Some minor works may be required to be 

carried out to a deformation in the centre of the tracks which has created a ‘slump’ for 

vehicles to cross when travelling West on road. Council will take this matter separately to 

this application with John Holland the relevant maintenance authority for the rail line 

infrastructure. 





MAYOR 

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22. Suitability of the Site for Development (section 79(c)(1)(c)) 

1. The development site has been chosen as it possesses a number of qualities that are 

beneficial to both the mines and also the local community. These include ; 

a) The site is less than 30 minutes by road from the Narrabri Coal Project 

Whitehaven Coal Mine and 15 minutes drive to other coal mines such as Boggabri 

Coal / Idemitsu, Maules Creek Coal Project and also Turrawonga Coal which will 

reduce driver fatigue following completion of shift work; 

b) The site is located within close proximity (2.5km) of the Boggabri CBD and will 

provide additional supply to the accommodation industry in Boggabri for 

members of the general public. 

c) The site has good access to transport. The site is located within a relatively close 

proximity of 50km to the Narrabri Airport which shall allow for both members of 

the public and also miners to access commercial airline transport. The site is also 

2km from rail and commercial bus stops. 

d) The site is located on the fringe of the urbanised area of Boggabri providing good 

access to local facilities within Narrabri including retail, community amenities 

such as pools, parks etc. The site is also within walking distance of local eateries 

and also pubs such as the Imperial Hotel and clubs such as the Bowling Club. 

e) The site will require minor extension of infrastructure such as water and sewerage 

facilities. This infrastructure will be extended and upgraded at the cost of the 

developer. Council will either carry out the works under a Private Works 

Agreement (PWA) or a contractor will be engaged under the supervision of 

Council at the cost of the developer. 

f) The development area of 21.06 hectares is of sufficient size to support the 

development however it is understood that the MAC services group has procured 

the allotment to the immediate North of the site which enables an additional 20 

hectares of land for future expansion should further demand warrant such further 

development of the site. 

2. The adjoining land uses are rural residential and also industrial. It is noted that the 

development as proposed is considered compatible with these uses providing that controls 

are in place. Such controls include landscaping to be maintained within the interface from 

the site to the rural / rural residential land uses and minimum setbacks and heavy mature 

planting is imposed adjacent to the industrial land uses to the East of the site. The screening 

of the industry will counteract any likely issues in relation to noise, dust and visual amenity 

associated with the extractive industry. 

3. The development site was considered due to the nature of the development requiring a 

significant portion of land in order to accommodate the development. The site also posed 

an opportunity with services being in close proximity to the land requiring little extension 

to the water services. The site was also considered due to opportunities associated with its 

flood free nature. 

4. Due to the nature of the development requiring a large tracks of land to support the 

proposal, it is not possible to locate the motel within the urban area as such supply of land 

within the market does not currently exist within Boggabri. 





MAYOR 

Page 223 of 449


23. Submissions (section 79(c)(1)(d)) 

The development application has been assessed in accordance with the Narrabri Notification 

Policy under the definition of a ‘motel’ and has been categorically classed as an ‘A’ type 

development requiring advertisement in the newspaper, notification placed upon the land and 

also neighbouring properties notified in writing. The policy also provides for the assessment 

officers discretion in determining the type of notification to be provided. 

In accordance with the policy the development application was publically exhibited from the 

17 th February 2012 until the 22 March 2012. 

The application was placed on exhibition in the Courier on four separate occasions during the 

exhibition period and the Boggabri Supplement on 2 separate occasions and a notice was placed 

on land (in four locations and photographed) and all adjoining neighbours were notified in 

writing and were provided a site plan and also a schematic of the proposed village cabins. 

The notification period attracted no submissions from the public. 

2. The Public Interest (Section 79(c)) 

Considerations under this heading relate more specifically to various policies and guidelines by the various 

government agencies that reflect what is considered to be public interest in a corporate sense. 

It is however within the public interest to have an available supply of accommodation in support of both 

mining operations and also the general public. The additional supply of accommodation will enable housing 

and rental costs to be alleviated promoting housing affordability within the shire. The development will also 

enable employment opportunities in the area and support local business through local supplies procurement. 


There are no expected policy implications as a result of this application however, any perceived policy 

implications have been included as part of the section 79C assessment detailed in the commentary. 

Legal Implications 

The assessment of the subject development application has been made in accordance with the requirements 

of the Environmental Planning and Assessment Act 1979. Recommendation for determination of the 

application is made in good faith with appropriate regard to the legislation. 

There are avenues of appeal for an applicant that is not satisfied with a decision of Council with regard to its 

determination of a development application. This is provided for by section 97 (1) of the Act as follows: 

(i) 

An applicant who is dissatisfied with the determination of a consent authority with 

respect to the applicant’s development application (including a determination on a 

review under section 82A) may appeal to the Court within 12 months after: 

(a) 

(b) 

the date on which the applicant received notice, given in accordance with the 

regulations, of the determination of that application, or 

the date on which that application is taken to have been determined under 

section 82 (1). 

The Land and Environment Court under Class 1 of its jurisdiction would hear such an appeal (s 17, Land and 

Environment Court Act 1979). 





MAYOR 

Page 224 of 449


While appeals by objectors against a determination by Council are not possible unless in the case of 

designated development, proceedings may be brought by any person to remedy or restrain a breach of the 

Act. Section 123 of the Act provides that: 

(1) Any person may bring proceedings in the Court for an order to remedy or restrain 

a breach of this Act, whether or not any right of that person has been or may be 

infringed by or as a consequence of that breach. 

(2) Proceedings under this section may be brought by a person on his or her own 

behalf or on behalf of himself or herself and on behalf of other persons (with their 

consent), or a body corporate or unincorporated (with the consent of its 

committee or other controlling or governing body), having like or common 

interests in those proceedings. 

(3) Any person on whose behalf proceedings are brought is entitled to contribute or 

provide for the payment of the legal costs and expenses incurred by the person 

bringing the proceedings. 

(4) (repealed) 

It is important to further note that under section 122 of the Act, a reference to the Act includes a reference to 

an Environmental Planning Instrument. 

The Land and Environment Court under Class 4 of its jurisdiction would hear such proceedings (s 20, Land 

and Environment Court Act 1979). These proceedings do not constitute an appeal per se as new facts can be 

introduced, as the case need not be restricted to points of law. The outcome of such proceedings is that the 

Court may issue Orders if it is satisfied that a breach of the Act has been committed (s 124 Environmental 

Planning and Assessment Act 1979). 


The financial implication of Council’s decision in this matter is directly related to the legal implications. 

The possibilities are detailed as follows: 

5) Should the proponent choose to appeal an refusal by Council through the Land and Environment 

Court and lose, the question of cost with regard to Council’s legal representation would still be a 

matter for the Court to determine. 

6) Should the proponent choose to appeal a refusal by Council through the Land and Environment 

Court and win, the question of cost would still be a matter for the Court to determine. 


Environment Court and lose, the question of cost with regard to Council’s legal representation 

would still be a matter for the Court to determine. 


Environment Court and win, the question of cost would still be a matter for the Court to determine. 

9) Should the applicant make no appeal, or proceedings not be taken out by another party, to the Land 

and Environment Court regardless of the determination, will result in no further financial 

implication to Council. 

Recommendation to the Joint Regional Planning Panel; 

That the Joint Regional Planning Panel APPROVE development application 138/2012 being stages 2 to 

5 subject to the attached proposed schedule of development consent conditions. 





MAYOR 

Page 225 of 449


DA 138/2012 DRAFT SCHEDULE OF DEVELOPMENT CONSENT CONDITIONS 

3. The determination shall be regarded as being in accordance with the particulars and information set 

out and described in Development Application No. 138/2012 registered in Council’s records as of 

27 September 2011 except where varied by any or all of the following conditions. Any additional 

development not subject to this approval shall require the further consent of Council. 

STATUTORY 

4. Prior to the commencement of the proposed development, the proponent shall submit a formal 

application for a Construction Certificate, together with all prescribed fees, plans and specifications 

be submitted to and approved by Council, or alternatively a privately certified Construction 

Certificate be lodged with council no less than forty eight (48) hours prior to the commencement of 

the proposed development. 

REASON: 


3. The proponent shall notify Council, not less than forty eight (48) hours prior to the commencement 

of the work of: 

• date of commencement of the work. 

• name of the principle certifying authority for the issue of compliance, occupation and/or 

subdivision certificates. 

REASON: 


4. Where Council is not the Principal Certifying Authority (PCA), Council will require copies of 

inspection reports for the following stages of construction as follows: 

a. Commencement. 

b. Flashing of wet areas. 

c. Stormwater drainage before covering. 

e. Final - when building is completed, in accordance with approved plans and specifications, 

prior to occupation. 

Where Council is the Principal Certifying Authority (PCA) Council will require inspections to be 

carried out by Council’s accredited certifier at the aforementioned stages. 

It should be noted that if a stage requires a second inspection, due to work being incomplete or 

wrong, Council may require an additional fee to carry out the work. 

REASON: 


5. Prior to the commencement of construction, the proponent shall lodge with Council, and receive 

approval for the following listed S68 Local Approval (s): 

IN TOWN 

- B1 – carry out water supply work 

- B4 – carry out sewerage work 

- B5 – carry out stormwater drainage work 

OUT OF TOWN 

- C5 – Install, construct or alter a waste treatment device 

- F10 – Operate onsite sewerage waste management system 





MAYOR 

Page 226 of 449


REASON: 


6. Where Council is not the Principal Certifying Authority (PCA), the proponent or private certifier 

shall submit a construction certificate to Council prior to building works commencing on the subject 

allotment. 

Where Council is nominated as the PCA, the proponent shall make application to the Narrabri Shire 


REASON: 


7. Where Council is not the Principal Certifying Authority an Occupation Certificate shall be 

submitted to Council when the building work has been completed and prior to the occupation of the 

building / occupation of the land. 

Where Council is nominated as the PCA, the proponent shall make application to the Narrabri Shire 

Council for an occupation certificate for each individual stage of the development. 

Notes: 

• if the certificate is being issued by a private certifier, the certificate is to be lodged with 

Council not less than forty eight (48) hours to the occupation of the building/structure. 

REASON: 


8. The building / structures shall be constructed in accordance with the requirements of the National 

Construction Code 2011. 

Advice; The original application was lodged in 2011 and accordingly the NCC 2011 is used for the purposes of determining 

any compliance requirements for the application. 

REASON: 


9. The proponent shall erect signage in a prominent position on the site: 

(d) 

(e) 

(f) 

showing the name, address and telephone number of the principal certifying authority for 

the work, and 

showing the name of the principal contractor (if any) for any building work and a telephone 

number on which that person may be contacted outside working hours, and 

stating that unauthorised entry to the work site is prohibited. 


10. The building / structure shall comply with the requirements of the Commonwealth Disability 

Discrimination Act, 1992 and the Commonwealth Premises Code and the NSW Anti-Discrimination 

Act 1977. 

Note 1: The Disability Discrimination Act 1992 and the Anti-Discrimination Act 1977 provide that 

it is an offence to discriminate against a person in a number of different situations. IT IS THE 

OWNER’S RESPONSIBILITY TO ENSURE THAT THE BUILDING COMPLIES WITH THIS 

LEGISLATION. 

Note 2: Guidelines in respect of disabled access and produced by the Human Rights and Equal 

Opportunity Commission are available from the Commission or from Council’s Environmental 





MAYOR 

Page 227 of 449


Services Department. The Applicant should ensure that these matters are addressed in the plans and 

specifications submitted with the application for a construction certificate. 


11. Protection of public places 

1. If the work involved in the erection or demolition of a building: 

(a) is likely to cause pedestrian or vehicular traffic in a public place to be obstructed 

or rendered inconvenient, or 

(b) involves the enclosure of a public place 

a hoarding or fence must be erected between the work site and the public place. 

2. If necessary, an awning is to be erected, sufficient to prevent any substance from, or in 

connection with, the work falling into the public place. 

3. The work site must be kept lit between sunset and sunrise if it is likely to be hazardous to 

persons in the public place. 

4. Any such hoarding, fence or awning is to be removed when the work has been completed. 

REASON: 

places. 

To ensure that measures have been established to provide the protection of public 

ACCESS 

12. All internal driveways, parking and manoeuvring areas be constructed with a paved surface, either 

concrete, seal or commercial paver with parking bays and traffic flow directions to be clearly 

delineated. 

REASON: 


13. All parking on site shall be designed to comply with AS2890 off street parking. Including design of 

aisle widths and also parking space dimensions. Car parking areas are to be heavily landscaped to 

reduce noise issues. 

REASON: 


GENERAL 

14. All works associated with the implementation / construction of the proposed activity (Not operation 

of the proposal post occupational certificate), involving electric or pneumatic tools, or other noisy 

operations, shall be restricted to the following hours of operation: 

Monday to Saturday 

Sunday 

Public Holidays 

7am to 6pm 

10am – 4pm 

10am to 4pm 

Advice: All noise generating activities are subject to the requirements of the protection of the 

Environment Operations Act 1997. This condition of consent does not relive the proponent including 

developers, contractors or their agents from the requirements under the relevant noise control 

legislation (POEO Act 1997). 

REASON: 

Statutory Requirement 

15. Temporary toilet facilities shall be provided on the said allotment prior to the commencement of any 

site or building work. 





MAYOR 

Page 228 of 449


REASON: 

To comply with Council’s requirements 

16. Any damage caused to Council’s infrastructure including but not limited to footpaths, roads, 

drainage, Kerb and Gutters, laybacks or other public land shall be restored in accordance with 

Council’s Design Specifications at the full cost to the developer. Where a dispute arises over the 

person(s) responsible for the damage, Council shall reserve the right to carry out work to remedy 

such damage(s) at the proponents cost. 

REASON: 


17. The proponent shall install suitable protection to ensure that damage to Council infrastructure does 

not occur during the construction phase of the development. 

REASON: 


18. The proponent shall install suitable protection to ensure that public trees are protected from damage 

arising during the construction phase of the development. 

REASON: 


19. The proponent shall not remove street trees owned by Council on public land. Any pruning or 

removal of street trees will be subject to approval by Council under the Urban Tree Management 

Policy. 

Advice: Further information may be obtained by contacting Council’s Parks and Gardens Overseer / 

Co-ordinator. 

REASON: 


20. No materials or machinery to be used in the construction of the building shall be stored or stacked 

on Council’s footpath, nature strip, public defined land or roadway. 

REASON: 


21. During construction of the proposed building or structure(s) no construction vehicles are to be 

parked on roads / rear lane ways as to restrict traffic flow and or access to allotments. 

REASON: 


22. The proponent shall not burn waste material, felled trees or other material on the said land. All waste 

materials shall be directed to a Narrabri Local Government Area waste management or other 

approved facility. 

REASON: 


23. The proponent shall provide at least forty-eight (48) hours notice be given to Council when any 

inspection is required. 

REASON: 

To comply with the requirements of Clause X of the Environmental Planning and 

Assessment Regulation 2000. 

24. The proponent shall comply with the Industrial Noise Policy guidelines as prescribed by the former 

Department of Environment and Climate Change (DECCW). The amenity region adopted shall be 

for a rural area. 





MAYOR 

Page 229 of 449


REASON: 


ENGINEER’S DETAIL 

25. That certification of the proposed work(s) be supplied by a qualified practising Structural or Civil 

Engineer at the completion of works, certifying that the work(s) have been carried out under their 

supervision and to their requirements. 

REASON: 


26. The proponent shall provide engineers design details for the structure (slab/footings/steel frame) to 

Council by a suitably qualified and professional Engineer prior to the issue of a Construction 

Certificate. 

REASON: 


CIVIL ENGINEERING PLANS – WATER / SEWER: EXTERNAL 

27. The proponent shall provide detailed civil engineering plans and specifications to Council for 

approval prior to the issue of a construction certificate for the augmentation of the sewerage 

infrastructure from Lot 106 in DP 755475 to the sewerage treatment plant located at Lynches Lane 

for Boggabri. 

The civil plans are required to be submitted to Council for approval and following approval, the 

work is to be carried out by the proponent at their expense prior to the issue of an interim or final 

occupation certificate. As part of the documentation to be submitted to Council the proponent shall 

supply a traffic management plan prepared by a suitably qualified person for the control of local 

traffic where the works encroach a road corridor during the construction works. 

Prior to the commencement of works the proponent shall contact Council’s Water Services Manager 

within Engineering Services on 02 67996877 to arrange for a Council’s Water Overseer to supervise 

the works and provide hold points for required inspections. 

REASON: 


28. The proponent shall provide detailed civil engineering plans and specifications to Council for 

approval prior to the issue of a construction certificate for the augmentation of the water 

infrastructure from Lot 106 in DP 755475 to the Boggabri water storage towers located to the South 

of the site. 





traffic where the works encroach a road corridor during the construction works. 

Prior to the commencement of works the proponent shall contact Council’s Water Services Manager 

within Engineering Services on 02 67996877 to arrange for a Council’s Water Overseer to supervise 


REASON: 






MAYOR 

Page 230 of 449


29. Following detailed investigation of the current bore providing Boggabri’s current water supplies, if 

the required volume and pressure is unable to be obtained, the proponent shall at their expense 

upgrade or duplicate the existing bore to enable the additional demands of the facility to be supplied. 

If the current bore does not provide sufficient volume and pressure, hydraulic plans will be required 

to be submitted to Council for approval and following approval, the work is to be carried out by the 

proponent at their expense prior to the issue of an interim or final occupation certificate. 

REASON: 


30. Sewerage generated from the facility must be directed to the Boggabri Sewerage Treatment Plant for 

disposal. 

REASON: 


31. The proponent shall upgrade Council’s sewerage treatment facility located at the Finches Lane in 

Boggabri in response to the additional demands placed upon the infrastructure. The upgrade should 

be made in consultation with Council and to Council’s satisfaction. The upgrade should incorporate 

the provision of additional capacity and further treatment and wastewater disposal. 

The civil construction plans for the upgrade are required to be submitted to Council for approval and 

following approval, the work is to be carried out by the proponent at their expense prior to the issue 

of an interim or final occupation certificate. 

REASON: 


32. Design plans for sewer and water infrastructure to be in accordance with the WSA Code of 

Australia, certified by a certified Practicing Engineer and to be submitted to Council for approval 

prior to the issue of a construction certificate. 

REASON: 


WATER STORAGE 

33. A tank shall be installed on site for supply of potable water for a minimum 48 hour period for the 

additional rooms based upon the calculated daily required potable water requirements. The tank 

capacity shall also allow for fire fighting purposes (supply and pressure) and a reduced flow (trickle 

feed) from the main will be allowed to supply onsite tanks. 

REASON: 


34. Tanks to be supplied on site are to be suitable for modular extension (added in series when the 

demand is required) 

REASON: 


DRAINAGE 

35. The proponent shall provide a minimum 48 hours backup storage tank capacity on site to 

accommodate pump breakdowns and / or Council’s system overload. 

REASON: 






MAYOR 

Page 231 of 449


36. All storm water shall be stored in stormwater tanks where appropriate and overflow to be discharged 

into a detention basin as shown on the site plan. Stormwater shall not be discharged or concentrated 

into adjoining allotments with the exception of natural overland drainage where water has not been 

concentrated. 

REASON: 


37. Stormwater disposal for the site to be designed by a chartered professional engineer and submitted 

to Council for approval prior to the issue of a construction certificate. 

REASON: 


38. Proponent shall install siltation traps upstream of the detention pond. 

REASON: 


39. A works as executed (WAE) drainage plan indicating the location of the drainage pipelines shall be 

submitted by the proponent or their agent at the time of installation of such pipes. 

REASON: 


RELOCATED STRUCTURES 

40. All defects arising from the removal / transportation shall be repaired prior to the issue of an 

occupation certificate. 

REASON: To comply with Council’s requirements for relocated buildings and to maintain 

the local amenity. 

FOOD PREMISES 

41. The premise shall be fitted out conforming with Australian Standard “Design, Construction and Fitout 

of Food Premises” AS 4674-2004. A layout plan of fittings, materials of construction and 

finishes is to be submitted to and approved by Council before commencement of installation. 

REASON: To comply with the Food Act 1989 and Regulations there under. 

42. All activities to be carried out on the premises are to comply with the Food Act and Regulations. 

REASON: 


STATUTORY 

43. The proponent shall supply documentary evidence to Council that the proposed development has 

been notified to Country Energy for the supply of electricity. 

REASON: 


44. A copy of the electrical design layout and plans shall be submitted to Council for reference. 





MAYOR 

Page 232 of 449


REASON: 

To comply with the statutory requirements of other authorities. 

CLASS 2/9 BUILDINGS 

45. The proponent shall provide a Fire Safety Certificate to indicate compliance with the Fire Safety 

Schedule. 

REASON: 

To comply with the Building Code of Australia. 

46. That at least once in each period of twelve months after a certificate is required to have been 

submitted to Council pursuant to Section E of the Building Code of Australia. The owner of the 

building shall submit to Council a further certificate with respect to each fire safety measure 

installed in the building. 

REASON: 


47. The building shall be provided with access and facilities for disabled persons in accordance with 

Part D3 and Part F2.4 of the Building Code of Australia, Australian Standard AS1428.1 Part 1: 

General Requirements for Access Buildings. 

REASON: 


48. An adequate hoarding, fence or other measure shall be provided on site to restrict access by the 

public to the building site (not for class 1, 10 or a building comprising 2 dwellings). Any location of 

such protective measures upon public land shall be subject to further approval of Council. 

REASON: 

To comply with the Building Code of Australia to ensure the safety of persons. 

49. The garbage storage area shall be constructed to hold garbage containers (bins) and allow for 

sanitary cleansing. The garbage storage area shall also allow for the manoeuvre of garbage trucks 

and disposal of waste. 

REASON: 

To comply with Council requirements. 

S94A CONTRIBUTIONS 

50. Pursuant to Section 80(1) of the Environmental Planning and Assessment Act 1979and the Narrabri 

Local Government Are Section 94A development contributions plan, a contribution of $450,381 

shall be paid to Council prior to the issue of any interim or final occupation certificate for the 

development. 

The amount to be paid is to be adjusted at the time of the actual payment, in accordance with the 

provisions of the Narrabri Local Government Area Section 94A plan. The contribution is to be paid 

prior to the issue of an occupation certificate. 

REASON; 

To comply with Council requirements 

S64 CONTRIBUTIONS 

51. Pursuant to section 306 (2) of the Water Management Act 2000, Council serves notice requiring the 

proponent to pay the following contributions toward the cost of projected water management works 

and increasing demand upon Council’s existing water infrastructure and resources: 





MAYOR 

Page 233 of 449


The development proposal will increase the demand upon the town water and sewer system, as 

identified below. As per Council’s water and sewer head works policy the following charges apply: 

For example: 

1 Equivalent tenement = $ 3100.00 water head works (2012/2013) 

= $ 4675 sewer head works (2012/2013) 

852 / 3 = 284 tenements (t) 

284 t x $7775 (12/13) (p/t) = $2,208,100 

Council will accept payment either in total ($2,208,100 prior to 30 June 2013 or in accordance with 

the management plan of the year in which the payment is made). Council may also consider partial 

payment commensurate with the equivalent tenements of the number of rooms to be used at the time 

of the request for an interim occupation certificate. 

$ 2,208,100 Total payable prior to 30 June 2013 or after 

this date in accordance with the relevant management plan 

of the financial year of payment 

This charge is required to be paid in full prior to issue of a final occupation certificate. 

REASON: To comply with Council’s head works charges policy. 

INFRASTRUCTURE – GENERAL 

52. That the town water be provided to the development at the applicant’s cost accordance with 

Council’s Design Specifications. Application for connection shall be lodged with Council’s 

Engineering Services and approval shall be granted prior to any connection being made. Each 

connection shall also include provision of a water meter. 

REASON: 

To comply with Council’s requirements for the upgrading of services. 

53. Council will also require works as executed plans for the above works, water and sewer facilities are 

to be shown on separate plans. All plans shall be accompanied by a Auspec Design Specifications 

Guide checklist that shall be endorsed by a suitably qualified and professional civil or structural 

engineer. 

REASON: 

To comply with Council’s requirements for the provision of infrastructure. 

LANDSCAPING 

54. A landscaping plan shall be submitted and approved by Council prior to issue of a Occupation 

Certificate for each stage of the development. 

REASON: 


55. The proponent shall maintain landscaping within the 40 metre buffer to the South of the 

development and ensure that trees and other planted vegetation become established. 





MAYOR 

Page 234 of 449


REASON: 

To comply with Council’s requirements for the provision of landscaping. 

56. The landscaping identified within each stage shall be completed prior to the issue of an occupation 

certificate for each individual stage 

REASON: 

To comply with Council’s requirements for the provision of landscaping. 

ADVERSTISING 

57. The proponent shall comply with the requirements of SEPP 64 – Advertising structures. The signage 

shall not be erected to reduce line of sight distance of pedestrians or traffic either from the 

development to Arnold Street or the intersection of Arnold Street and Old Gunnedah Road, Narrabri. 

REASON: 


58. All signs are to be maintained in good condition, and posts are to be cleaned / painted regularly. 

REASON: 


59. The proponent shall comply with the Australian Standards for Advertising Signage. 

REASON: 


60. The proponent shall not install permanent signage upon Council’s public land. Public land includes 

but is not limited to Footpaths, road reserves and operational lands without the consent of Council. 

REASON: 


61. Signage shall not flash, move or be objectionably obvious, in order to maintain safety of passing 

traffic. 

REASON: 


ENVIRONMENTAL 

62. The applicant shall install, prior to the commencement of construction, adequate sediment and soil 

erosion controls in accordance with the requirements of the Office of Environment and Heritage’s 

requirements. All sediment is to be controlled onsite including the transport of sediment from 

vehicular tyres and machinery onto local roadways. 

REASON: 


63. The proponent shall comply with the requirements of the Ambecol ‘Flora and Fauna Assessment for 

the proposed Boggabri Accommodation Centre 262 Caloola Road Boggabri’ particularly with 

respect to the retention of localised vegetation on site. 


CONSTRUCTION 





MAYOR 

Page 235 of 449


64. At least forty-eight (48) hours notice be given to Council when any building inspection is required. 

REASON: 


ACCOMODATION PROVISION TO THE PUBLIC 

65. The proponent shall have systems in placed to accommodate members of the general public. This 

shall include provision of a reception area for acceptance of enquiries and bookings, provision of 

signage to direct members of the public from the entrance to the reception area, and adequate 

provision of rooms for the purposes of acceptance of members of the travelling public. 

REASON: 

1992. 

To comply with statutory provisions of the Narrabri Local Environmental Plan 

CRIME PREVENTION 

66. The proponent shall consult with the New South Wales Police Service regarding the proposed crime 

prevention measures contained within the Crime Prevention Strategy dated the 21 May 2012 and 

shall comply with any requirements of the authority following the referral. 

Advice; Council referred the crime prevention strategy to the NSW Police given that no active CPTED committee operates 

within the Narrabri Shire area. No response was received by the Council. 

REASON: 

To ensure appropriate design of the facility in order to prevent crime. 

TRAFFIC MOVEMENT MITIGATION 

67. Bus pooling to be used where necessary to reduce the overall traffic movements to the site. 

REASON: 


SITE DESIGN 

68. Aesthetics of the development are to be maintained through the use of natural colours, high class 

materials and also individual design features into the development. 

REASON: 


69. Lighting associated with the development is to be positioned so as not to create luminosity of the 

atmosphere or create nuisance to adjoining development. 

REASON: 


ABORIGINAL HERITAGE 

70. The proponent shall contact the Office of Environment and Heritage and cease work immediately 

should any aboriginal heritage or relics be located on the land. 

REASON: 


CIVIL ENGINEERING PLANS / WORKS: EXTERNAL 

71. The proponent shall provide to Council for approval prior to the issue of a construction certificate, 

civil engineering plans and specifications prepared by a suitably qualified and professional engineer, 





MAYOR 

Page 236 of 449


for the widening of Caloola Road Boggabri from the Rail Crossing in Boston Street to the Western 

Boundary of Lot 106 DP 755475. The road widening shall include a 1 metre width extension to each 

lane and be either two coat spray sealed or asphalt concrete sealed. The extension shall include road 

verge table drainage and a sealed pedestrian footpath and provision of guideposts and line marking. 





traffic during the construction works. 

Prior to the commencement of works the proponent shall contact Council’s Roads Services Manager 

within Engineering Services on 02 67996877 to arrange for a Council’s Roads Overseer to supervise 

the works and provide hold points for inspections. 

REASON: 


72. The proponent shall provide civil plans for approval by Council prior to the issue of construction 

certificate prepared by a suitably qualified and professional civil engineer in order to re-align Boston 

Street at the Rail Line Crossing to ensure public safety. The re-alignment civil designs shall be in 

accordance with the report prepared by ‘TPK Traffic Assessment Report – Proposed Accomodation 

Village August 2011’ . 









REASON: 


73. The proponent shall provide to Council for approval prior to the issue of a construction certificate, 

civil engineering plans and specifications prepared by a suitably qualified and professional engineer, 

for provision of turning lanes from Caloola Road Boggabri for entrance and egress from Lot 106 DP 

755475. 









REASON: 






MAYOR 

Page 237 of 449


74. The proponent shall provide civil engineering plans and specifications for approval by Council for 

the provision of public street lighting along Caloola Road Boggabri, from the Western boundary of 

the development site to Wee Waa Street and Boston Street intersection in accordance with relevant 

Australian Standards prior to the issue of a construction certificate. 

The proponent shall carry out the works following Council approval prior 

REASON: 


RMS REQUIREMENTS – CLASSIFIED ROADS 

75. As indicated in the TPK Traffic Assessment Report, a basic right hand turn (BAR) is to be provided 

in accordance with figure 7.17 in the first edition of the Aust roads Guide to Design – Part 4A 

unsignalised and Signalised Intersections version 1.1. 

REASON: To comply with RMS requirements 

76. A road occupancy licence is required prior to any works commencing within 3 metres of any travel 

lanes of the Kamilaroi Highway – with submission of a traffic management plan is required as part 

of the licence. 


77. As road works are required on a state road, the developer will be required to enter into a Works 

Authorisation Deed (WAD) with RMS. RMS will exercise its powers under section 87 of the Roads 

Act 1993 (the Act) and / or the functions of the roads authority to undertake road works in 

accordance with sections 64 and 71 and or sections 72 and or 73 of the Act, as applicable, for all 

works under the WAD. 


78. Prior to the issue of a construction certificate for the proposed development, the developer shall 

enter into a WAD with the RMD for all road works on the Kamilaroi Highway. 


79. Prior to issuing an occupation certificate (interim or final) for the proposed development, the 

developer shall complete all road works under the WAD to practical completion, as determined by 

the RMS. 


80. All works shall be undertaken at the full cost to the developer to the satisfaction of the RMS. 


81. Development to be carried out at no cost to Council. 

REASON: 






MAYOR 

Page 238 of 449


11.2.1 DIRECTOR CORPORATE SERVICES REPORT 

Subject: 

Author: 


Futures Use of Panton Cottage 

Director Corporate Services 

Nil 

RECOMMENDATION: That Council retain Panton Cottage to be utilised for 

accommodating staff in the short term with this position to be reviewed by Council after a 

period of twelve months. 

Issues 

 

To determine the best use of Panton Cottage 

Background 

For many years Panton Cottage, located in Tibbereena Street, Narrabri was utilised as Council’s 

Visitors Information Centre until that service’s relocation to the adjacent Cotton Centre earlier this 

year. It is situated on land leased by Council from the Crown. In 2010/11 Council carried out 

extensive refurbishment works to the facility including but not limited to upgrade of toilet facilities 

and internal fit out. More recently the building was used as office space for the Returning Officer 

and as a Pre-polling Place for the September 2012 Local Government Elections. 

At the June 2012 Ordinary Meeting of Council the following was resolved:- 

516/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that options for the 

use of Panton Cottage be opened for Expressions of Interest from members of the public. 

Expressions of Interest were duly advertised and closed on 28 th September 2012. In conjunction 

with this The Courier newspaper ran an article on the matter requesting reader to offer suggestions 

for its use with responses appearing via its “Thumbs Up & Thumbs Down” column. 


At the close of submissions, Council received three which can be summarised as follows: 

Private Individual – seeking long term lease or possible purchase for “a retail food site” 

Narrabri Family Crisis Centre Inc – recommending “that it be utilised as a multi-function room 

where various groups and committees in town can hold their meetings”. 

Narrabri Home and Community Care Inc – proposing to lease the building as a “respite centre for 

elderly residents” 

Copies of these submissions are included as Attachments 11.2.1.a 





MAYOR 

Page 239 of 449


Suggestions sent in to the Courier can be summarised as follows: 

 

 

 

A coffee shop 

Pickup and Drop off point for Greyhound buses 

A community meeting room 

Former Councillor, Peter Etheridge during his term of office put forward that it be “used as a Shire 

Sporting Museum”. 

The retention of the building for use by Council personnel is also worthy of consideration. The 

recently adopted Organisational Structure includes additional staffing requirements particularly in 

the area of property and asset management will require additional office space and the use of 

Panton Cottage could alleviate this problem. At the initial stages of filling all positions within the 

Organisational Structure it would be preferred to retain any office space in the near future. 

Council is advised that as the land is presently leased the option of selling to another party would 

take some considerable time if actually agreed to 

Attachments 

Attachment 11.2.1.a: Submissions 


Nil 


Nil 


Possible revenue stream if leased or hired out. 

Possible fit out costs to accommodate various uses. 


Nil 





MAYOR 

Page 240 of 449


Director Corporate Services Report 


Page 241 of 449 





Page 242 of 449 





Page 243 of 449 




Subject: 

Author: 


Government Information (Public Access) Act, 2009 Publication Guide. 

Director of Corporate Services 

Nil. 

RECOMMENDATION: 

presented. 

That Council adopt the reviewed Publication Guide as 

Issues 

 

It is imperative that Council adopts the reviewed Publication Guide to comply with its 

statutory requirements under the Government Information (Public Access) Act, 2009. 

Background 

The Government Information (Public Access) Act, 2009 states the following 

‘21 Adoption and review of publication guide 

An agency must adopt its first publication guide within 6 months after the 

commencement of this section and must review its publication guide and adopt a 

new publication guide at intervals of not more than 12 months. An agency may 

update and amend its publication guide at any time. ‘ 

At the July 2011 Ordinary meeting of Council, the following was resolved, Vide minute no 

443/2011:- 

“that Council adopt the 2011 Publication Guide as presented.” 


Council has received correspondence from the Information Commissioner that a reviewed 

Publication Guide is to be adopted by 31 st July, 2012 in line with the Legislation. 

Attachments 

Attachment 11.2.2.a: The draft Publication Guide for Narrabri Shire Council 


Nil/ 





MAYOR 

Page 244 of 449



As required in the Government Information (Public Access) Act, 2009. 


Nil. 


Nil. 





MAYOR 

Page 245 of 449


 

 

 

 

 

 

 

 

NarrabriShireCouncil 

PublicationGuide 



1 

Page 246 of 449 



TABLEOFCONTENTS 

INTRODUCTION 

MISSION STATEMENT 

VISION STATEMENT 

CORPORATE VALUES 

STRUCTURE AND FUNCTION 

ORGANISATIONAL STRUCTURE 

COUNCILS FUNCTIONS 

HOW COUNCILS FUNCTIONS AFFECT YOU 

HOW YOU CAN PARTICIPATE IN OUR DECISION MAKING 

NARRABRI SHIRE COUNCILS INFORMATION 

THE KINDS OF DOCUMENTS HELD BY COUNCIL THAT ARE (OR WILL BE 

MADE) PUBLICLY AVAILABLE 

THE MANNER IN WHICH COUNCIL MAKES (OR WILL MAKE) INFORMATION 

PUBLICLY AVAILABLE 

CONTACT DETAILS 


Government Information (Public Access) Act, 2009 Publication 2Guide. 

Page 247 of 449 



INTRODUCTION 

NarrabriShireisanexcitingareaofregionalNewSouthWaleswithplentytoofferanyone 

wishingtopursueavibrantandbusycountrylifestyle.NarrabriShireisauniquemixof 

traditionalagriculturalheritageandnewemergingbusiness. 

 

Narrabrishireisamodernregionalgrowthcentreencompassingastrongbusinesscommunity. 

Theareahasdiversifiedfromitstraditionalagrarianbasetocoalandgasextractionand 

exploration.Theadventofthesenewresourcebasedindustriesinconjunctionwithancillary 

businessisprovidingabreadthanddepthofjobopportunitiesfortheShire. 

 

NarrabriShireCouncilisadynamicand 

progressiveorganisationacrossall 

sectorsthatitadministers.Ithas 

staffinglevelsofapproximately130 

professionalsandlooksafteraresident 

populationofover14,000peopleacross 

13,065squarekilometres.Although 

Narrabriistheadministrativecentreof 

theShire,thelocalgovernmentarea 

alsoconsistsofthetownsWeeWaaandBoggabriandthevillagesofBaanBaa,Bellata,Edgeroi, 

GwabegarandPilliga. 

 

ThePublicationGuideisarequirementoftheGovernmentInformation(PublicAccess)Act,1993 

togiveanoverviewofCouncil’sstructureandfunctions,alsotheinformationheldbyCounciland 

whichinformationcanbeobtained.ThePublicationGuideisreviewedannuallywithanannual 

reportcreatedtoreviewtheinformationprocess. 

 

OURMISSION 

‘Todeliverservicesto,andrepresenttheinterestsofthewholecommunity,facilitate 

growthinpartnershipandprovideaqualitycountrylivingenvironmentwithin 

OURVISION 

availableresources.” 

‘Todeliverservicesto,andrepresenttheinterestsofthewholecommunityand 

provideaqualitylivingenvironmentwithinavailableresources.’ 

availableresources.’ 

within 



3 

Page 248 of 449 



CORPORATEVALUES 

 

 

CONSULTATION&FACILITATION 

Todeliverservicesto,andrepresenttheinterestsofthewholecommunityandprovideaquality 

livingenvironmentwithinavailableresources. 

 

INNOVATION 

Councilwillalwaysendeavourtobeinnovativeandwillfollowapathofcreativeandlateral 

thinking. 

 

LEADERSHIP&TEAMWORK 

ToprovideleadershipandtoevokeaspiritofteamworkwithinthecommunityandtheCouncil. 

 

EFFECTIVECOMMUNICATION 

EffectivecommunicationbetweentheCouncil,thecommunityandstaffwill,atalltimes,beof 

paramountimportance. 

 

VALUEFORMONEY 

TheprovisionofCouncilserviceswillalwaysbecosteffectiveandefficient. 

 

EXEMPLARYCUSTOMERSERVICE 

Councilwillendeavourtoprovidethehighestlevelofservicetoallitscustomers. 

 

UNCOMPROMISINGINTEGRITY 

Council’sintegritywillbemaintainedatthehighestlevelatalltimes. 

 

CONTINUOUSREVIEWANDDEVELOPMENT 

AllofCouncil’soperationswillbecontinuallyreviewedandqualitymanagementpracticesand 

stateofthearttechnologywillbeusedwhereappropriate. 


Government Information (Public Access) Act, 2009 Publication 4 Guide. 

Page 249 of 449 



 

StructureandFunction 

 

Councilformulateditscurrentorganisationstructureon16thMarch,2010inaccordancewith 

Section333oftheLocalGovernmentAct1993. 

NarrabriShireCouncilisgovernedbythebodyofCouncillorswhoareelectedbytheresidents 

andratepayersoftheShire.TheroleoftheCouncillors,asmembersofthebodycorporateare: 

 

todirectandcontroltheaffairsoftheCouncilinaccordancewiththeLocalGovernmentActand 

otherapplicablelegislation; 

toparticipateintheoptimumallocationoftheCouncil'sresourcesforthebenefitofthearea; 

to play a key role in the creation and review of the Council's policies, objectives and criteria 

relatingto 

theexerciseoftheCouncil'sregulatoryfunctions; 

toreviewtheperformanceoftheCouncilanditsdeliveryofservices,managementplansand 

revenuepoliciesoftheCouncil; 

TheroleofaCouncilloris,asanelectedperson: 

torepresenttheinterestsoftheresidentsandratepayers; 

toprovideleadershipandguidancetothecommunity; 

tofacilitatecommunicationbetweenthecommunityandtheCouncil. 

TheMayorpresidesatmeetingsoftheCouncil,carriesoutthecivicandceremonialfunctionsof 

theoffice,exercises,incasesofnecessity,thedecisionmakingfunctionsofthebodypolitic, 

betweenitsmeetingsandperformsanyotherfunctionsthattheCouncildetermines. 

 

 

ThePrincipalOfficeroftheCouncilistheGeneralManager.TheGeneralManagerisresponsible 

fortheefficientoperationoftheCouncil' 

'sorganisationandforensuringtheimplementationof 

Councildecisions.TheGeneralManagerisalsoresponsibleforthedaytodaymanagementof 

theCouncil,theexerciseofanyfunctionsdelegatedbytheCouncil,theappointment,direction 

andwherenecessary,thedismissalofstaff,aswellastheimplementationofCouncil'sEqual 

EmploymentOpportunityManagementPlan. 

 

ToassisttheGeneralManagerintheexerciseofthesefunctions,therearetwo(2)Departments 

ofCouncil.TheseDepartmentsareCorporateServicesandEngineeringServices.Eachofthese 

DepartmentsisheadedbyaDirector. 

 

Councilcurrentlyemploys147staffonapermanent,temporaryandcasualbasis. 



Page 250 of 449 



ORGANISATIONALSTRUCTURE 

COMMUNITY 

ELECTED 

COUNCIL 

Office of the 

General 

Manager 

Corporate 

Services 

Human 

Resources 

Engineering 

Services 

The Crossing 

Theatre 

Finance 

Planning & 

Development 

Economic 

Development 

Community 

Facilities 

Fleet Services 

Information 

Systems 

Library Services 

Strategic 

Planning 

Communications/ 

Public Relations 

Aerodrome 

Parks and 

Gardens 

Records 

Customer Service 

Statutory 

Planning 

Cultural 

Development 

Cemeteries 

Water & Sewer 

Tourism 

Governance 

Corporate 

Support 

Building Services 

Saleyards 

Civil Maintenance 

& Construction 

Environmental 

Health 

Noxious Weeds 

Road 

Maintenance & 

Construction 

Animal Control 



Page 251 of 449 



COUNCIL’SFUNCTIONS 

Council is created by and 

operates under the Local Government Act, 1993 and Council’s functions are 

as follows 

Services 

Functions 

Environmental 

Protection 

Wasteremovaland 

disposal 

Landandproperty, 

industryandtourism 

developmentand 

assistance 

Civilinfrastructure 

planning 

Civilinfrastructure 

maintenanceand 

construction 

Regulatory 

Functions 

Approvals 

Orders 

Building 

Certificates 

 

 

Ancillary 

Functions 

Resumptionof 

land 

PowersofentryP 

y 

andinspection 

 

 

 

Revenue 

Functions 

Rates 

Charges 

Fees 

Borrowings 

Investments 

Administration 

Functions 

Employmentof 

staff 

Management 

plans 

Financial 

reporting 

Annualreports 

 

Enforcement 

Functions 

Proceedingsforbreaches 

oftheLocalGovernment 

Act&Regulationsand 

otherActs&Regulations 

Prosecutionofoffences 

Recoveryofratesand 

charges 

 

 

 

 

 

 

 

 

 

 

 

AswellastheLocalGovernmentAct,CouncilhaspowersunderanumberofotherActsincluding: 

Community Land 

Development Act 1989 

Companion Animals Act 1998 

Contaminated Land Management Act 1997 

Environmental Planning and Assessment Act 1979 

Food Act 1989 

Government Information (Public Access) Act 2010 

Heritage Act 1977 

Impounding Act 1993 

Library Act 19399 

Water 

Management Act 2000 

Noxious Weeds Act 1993 

Privacy & Personal Information Protection Act 1998 

Protection of the 

Environment Operations Act 1997 

Public 

Health Act 1991 

Roads 

Act 1993 

Swimming pools 

Act 1992 

Roads 

Transport (Safety and Traffic Management) Act 19999 

The Strata Schemes (Freehold Development) Act 1973 



Page 252 of 449 



HOWCOUNCILSFUNCTIONSAFFECTYOU 

NarrabriShireCouncilisaserviceorganisationandthemajorityoftheCouncil’sactiviteshaveimpactonthe 

public.ThefollowingisanoutlineofhowCouncil’sfunctionsmayaffectyou. 

 

ServiceFunctions 

 

ThesearethefunctionswhereCouncilprovidesaserviceorfacility 

totheNarrabriShireresidents.Theseincludedlibraries,recreation 

facilities,infrastructureandgarbagecollection. 

 

RegulatoryFunctions 

 

Thesefunctionsplacerestrictionsofdevelopmentsandbuildings 

toensurethattheymeetcertainrequirementssffectingthe 

amenityofthecommunityandnotendangerthelivesandsafety 

ofanypersonoradverselyimpactontheenvironment. 

 

AncillaryFunctions 

 

ThesearethefunctionsthatallowCouncilthepowerofentryonpropertiesorresumptionofland.These 

functionsaffectthepropertyowner. 

 

RevenueFuntions 

 

Thesefunctionsaffectyoudirectlythroughratesandotherchargespaidbythepublicwhichareusedtofund 

servicesandinfrastructureforthecommunity. 

 

AdministrativeFunctions 

 

Thesefunctionshaveanindirectimpactonthecommunitythroughefficiencyandeffectivenessofthe 

providedservice. 

 

EnforcementFunctions 

 

Membersofthepublicwhobreachcertainlegislationinmatterssuchasnonpaymentofrates,unregistered 

dogs,parkingoffences,unauthoriseddevelopmentandthelikewillbeeffectedbythesefunctions. 

 

CommunityPlanningandDevelopmentFunctions 

 

Thesefunctionsincludethefollowing: 

Advocatingandplanningfortheneedsofthecommunity. 

Providingsupporttothecommunityandsportingorganisationsthroughgrantsandinformation. 

Facilitating opportunities for you to participate in the life of the community through the conductc 

of a 

rangeofcommunityevents. 



Page 253 of 449 



HOWYOUCANPARTICIPATEINOURDECISIONMAKING 

 

NarrabriShireCouncilhastakensignificantstepsinensuringthatthe 

community is given appropriate opportunitieo 

es to participate in the 

decisionmakingfunctionsofCouncil. 

 

Council’s Code of Meeting Practice states that in Council’s meeting 

agenda a section called Public Forum is to be included so that 

members of the public are able to address Council on issuesi 

being 

consideredbytheCouncilatthat 

meeting.Eachspeakerisallocated 

fiveminutestospeakontheiritemofinterest. 

 

 

MembersofthecommunityandthemediaareinvitedtoCouncil’sCommitteeandCouncilmeetings,which 

areusuallyheldonthefirstandthirdTuesdaysofeachmonthrespectivelyandCounciladvertisesallmeetings 

inthelocalmedia. 

CouncilpublishesthefollowinginformationaboutmeetingsontheCouncil 

website: 

 

‣ CouncilandCommitteeMeetingBusinessPapers 

‣ CouncilandCommitteeMeetingMinutes. 

SubCommittees/WorkingGroups 

Representation 

Narrabri Shire Council is an elected body based on the principle of 

representative democracy. This means that the people elect 

representativestotheirlocalCounciltomakedecisionsontheirbehalf. 

. 

Ateachelectionvoterselect12Councillorsfora4yearterm,whothen 

elect a Mayor from within the 12 Councillors to serve a term of 12 

months. 

AllresidentsintheShirewhoareontheelectoralroleareeligibleto 

vote.Asa residentyouareabletoraiseissueswithCouncillors,who 

maythenpursuethematteronyourbehalf. 

PersonalParticipation 

ThefollowingarealsoCommitteesthatfallundertheumbrellaofCouncilasaSection355Committeeand 

theirrepresentative,allpublicarewelcometoattendtheirmeetings: 

NoshontheNamoi 

TheFriendsofTheCrossingTheatre 

TheNewtownParkCommittee 

NarrabriHeritageCommittee 

NarrabriWestLakeAdvisoryCommittee 

GwabegarCommunityHallCommittee 

AustraliaDayCommittee 



Page 254 of 449 



Council has also undertaken a consultative role in assisting the local Aboriginal community through the 

‘Yarnup’committee. 

LiaisonLink 

NarrabriShireCouncilprovidesalinkforthelocalcommunitytohigherlevelsofGovernment.Memberfor 

Barwon,KevinHumphries,MPandMemberforTamworth,TonyWindsor,MPinteractwithCouncilona 

regularbasistolobbyonbehalfofthecommunitytohigherlevelsofGovernment. 

CouncilalsoworkscloselywithotherGovernmentDepartmentssuchastheRoadsandTrafficAuthority, 

DepartmentofLands,DepartmentofLocalGovernmentetc. 

WrittenSubmissions 

PublicNoticesareadvertisedbyCouncilthroughthelocalnewspaperstoinvitewrittensubmissions.Members 

ofthepublicmayalsoinfluencedecisionmakingbylodgingsubmissionstoCouncil,writinglettersorbyraising 

issuesoverthetelephoneorinperson. 

 

Allcorrespondenceshouldbeforwardedto: 

 

GeneralManager 

POBox261 

NARRABRINSW2390 

 

Fax: 0267996888 

Email: council@narrabri.nsw.gov.au 

 

 

Referendums 

Councilmayholdconstitutionalreferendumsonanumberofissuesasspecifiedins20LGAthatmay: 

 

Divideitsareasintowardsorabolishallwardsinitsarea. 

ChangethebasisonwhichtheMayorattainsoffice(thatis,byelectionbytheCouncillorsorbyelectionof 

theelectors). 

IncreaseordecreasethenumberofCouncillorsinaccordancewiththelimitsunders224LGA. 

ChangethemethodofordinaryelectionofCouncillorsforanydividedintowards. 

Change,subjectthePart3ofChapter10oftheLGAhevotingsystemusedinCouncilelections. 

Polls 

Councilmaytakeapollofthepeoplewhoareontheelectoralrollatanytime.Polls,likereferendums,are 

electionswherepeoplevoteonanissue,noforaperson. 

 

Apollcanbetakenonanyissuewherecouncilneedsinformationandguidance.Unlikeareferendumapollis 

notbindingundertheLGA,soifCouncilhasgoodreasontheymaygoagainsttheresultsofthepoll. 

 

 



Page 255 of 449 



NARRABRISHIRECOUNCILINFORMATION 

OpenAccessInformation 

ThepurposeofthissectionistodescribethetypesofdocumentsheldbeCouncilineitherhardcopyor 

electronicformat.VariouslegislationsregulatetheretentionanddisposalofCouncildocumentsandwhether 

thesedocumentsarepubliclyavailable.Councildocumentsarecategorisedasfollows: 

 

Policydocuments 

Registers 

Physicalfiles(hardcopydocuments) 

Electronicdocuments 

PolicyDocuments 

CouncilhasaregisterofpolicydocumentswhichismaintainedbyCouncil’sPublicOfficerthatcanbeobtained 

fromcouncil’swebsiteormadeavailableatCouncil’sAdministrativeCentreatnocharge.Copiescanbe 

providedonpaymentofacopyingfee(seeCouncil’sFeesandCharges). 

 

 

Registers 

Councilmaintainsregistersasrequiredbylaworforotheradministrativepurposes.Onlypublicregistersare 

availableforpublicinspection. 

 

 

PhysicalFiles(HardcopyDocuments) 

In2010physicalfilesweredispensedwith,exceptthoselistedbelow: 

 

Accounting–creditors/debtors 

LegalDocuments 

PersonnelFiles 

TenderDocuments 

CouncilMeetingagendas,reportsandminutes 

Contractsandquoteslodgedinhardcopyonly 

Development Applications and Construction Certificate applications in the transition to total electronic 

storage. 

Hardcopyfilesandregistersthatexistedpriortotheintroductionofelectronicstorage. 

ElectronicDocuments 

Since2010,CouncilimplementedanElectronicDocumentManagementsystem(EDMS)whichcaptures 

informationagainstthefollowingindexes: 

 

Archiveslibrary 

Buildinganddevelopment 



Page 256 of 449 



Businessclassificationscheme 

Contracts 

Corporatelibrary 

Employeeinformation 

Humanresources 

Legaldocuments 

PropertyFolders 

ServiceRequests 

 

Councilalsousesothervarioussoftwaretomanageandstoreelectronicinformationtocarryoutits 

administrativeoperationssuchas: 

 

Accounting 

Mapping 

PropertyRelatedInformation 



Page 257 of 449 



THEKINDSOFDOCUMENTSHELDBYCOUNCILTHATARE(ORWILLBEMADE)PUBLICLY 

AVAILABLE 

 

ThefollowinglistofdocumentsheldbyCouncilhasbeendividedintofoursectionsasoutlinedinSchedule1of 

theGovernmentInformation(PublicAccess)Regulation,2009: 

 

‣ InformationaboutCouncil 

‣ PlansandPolicies 

‣ InformationaboutDevelopmentApplications 

‣ Approvals,OrdersandotherDocuments 

CouncilisrequiredundertheRegulationtomakecertaindocumentspubliclyavailableforinspectionfreeof 

charge.ThepublicisentitledtoinspectthesedocumentseitheronCouncil’swebsite(unlessthereisan 

unreasonableadditionalcosttoCounciltopublishthesedocumentsonthewebsite)orattheCouncil 

AdministrationBuildingduringordinaryofficehours.Anycurrentandpreviousdocumentsofthistypemaybe 

inspectedbythepublicfreeofcharge.Copiescanbesuppliedforreasonablecopyingchargesavailablein 

Council’sFeesandChargesonCouncil’swebsiteorattheCouncilAdministrationBuilding. 

 

InformationaboutCouncil 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Themodelcodeprescribedundersection440(1)oftheLGAandhecodeofconductadoptedundersection 

440(3)oftheLGA 

Codeofmeetingpractice 

Annualreport 

Annualfinancialreport 

Auditor’sreport 

Managementplan 

EEOmanagementplan 

PolicyconcerningthepaymentofexpensesandprovisionstoCouncillors 

AnycodesreferredtointheLGA 

Annualreportofbodiesexercisingfunctionsdelegatedbythelocalauthority 

ReturnsoftheinterestsofCouncillors,designatedpersonsanddelegates 

Agendasandbusinesspapersforanymeetingofthelocalauthorityoranycommitteeofthelocalauthority 

(butnotincludingbusinesspapersformattersconsideredwhenpartofameetingisclosedtothepublic) 

Minutesofanymeetingofthelocalauthorityoranycommitteeofthelocalauthority,butrestricted(inthe 

caseofanypartofthemeetingthatisclosedtothepublic)totheresolutionsandrecommendationsofthe 

meeting 

Departmental representative reports presented at a meeting of the local authority in accordance with 

section433oftheLGA 

Landregister 

Registerofinvestments 

Registerofdelegations 

Registerofgraffitiremovalworkkeptinaccordancewithsection13oftheGraffitiControlAct2008 

Registerofcurrentdeclarationsofdisclosuresofpoliticaldonationskeptinaccordancewithsection328Aof 

theLGA 

Theregisterofvotingonplanningmatterskeptinaccordancewithsection375AoftheLGA 



Page 258 of 449 



PlansandPolicies 

 

 

 

Localpoliciesadoptedbythelocalauthorityconcerningapprovalsandorders 

Plansofmanagementforcommunityland 

Environmentalplanninginstruments,developmentcontrolplanandcontributionsplansmadeunderthe 

EnvironmentalPlanningandAssessmentAct1979applyingtolandwithinthelocalgovernmentarea. 

InformationAboutDevelopmentApplicationsandPlanningMatters 

DevelopmentApplications(withinthemeaningoftheEnvironmentalPlanningandAssessmentAct1979)and 

anyassociateddocumentsreceivedinrelationtoaproposeddevelopmentincludingthefollowing: 

 

 

 

 

 

 

 

 

 

 

 

 

Homewarrantyinsurancedocuments 

Constructioncertificates 

Occupationcertificates 

Structuralcertificationdocuments 

Townplannerreports 

Submissionsreceivedondevelopmentapplications 

Heritageconsultantreports 

Treeinspectionconsultantreports 

Acousticsconsultantreports 

Landcontaminationconsultantreports 

Recordsofdecisionsondevelopmentapplications(includingdecisionsmadeonappeal) 

ArecordthatdemonstratesthegeneralnatureofthedocumentsthatCouncildecidestoexcludefrom 

publicviewincluding 

Theplansandspecificationsforanyresidentialpartsofaproposedbuilding,otherthatplansthatmerely 

showisheightanditsexternalconfigurationsinrelationtothesiteonwhichitisproposedtobeerected, 

or 

Commercialinformation,iftheinformationwouldlikelyprejudicethecommercialpositionoftheperson 

whosupplieditortorevealatradesecret. 

Approvals,OrdersandOtherDocuments 

 

 

 

 

 

 

 

 

 

ApplicationsforapprovalsunderPart1ofChapter7oftheLGAandanyassociateddocumentsreceivedin 

relationtosuchanapplication 

ApplicationsforapprovalsunderanyotherActandanyassociateddocumentsreceivedinrelationtosuch 

anapplication 

Recordsofapprovalsgrantedorrefused,anyvariationfromlocalpolicieswithreasonsforthevariation, 

anddecisionsmadeonappealsconcerningapprovals 

OrdersgivenunderPart2ofChapter7oftheLGA,andsnyreasonsgivenundersection136oftheLGA 

OrdersgivenundertheauthorityofanyotherAct 

RecordsofbuildingcertificatesundertheEnvironmentalPlanningandAssessmentAct1979 

Plansoflandsproposedtobecompulsorilyacquiredbythelocalauthority 

Compulsoryacquisitionnotices 

Leasesandlicencesforuseofpubliclandclassifiedascommunityland. 



Page 259 of 449 



THEMANNERINWHICHCOUNCILMAKES(ORWILLMAKE)INFORMATIONPUBLICLY 

AVAILABLE 

 

InaccordancewiththePublicInformation(PublicAccess)Ac,2009,wherethereisapresumptioninfavourof 

thedisclosureofNarrabriShireCouncil’sinformation,therearefourwaysinwhichitwillbemadeavailableto 

thepublic: 

 

MandatoryDisclosure–Certaininformationmustbepublishedonanagency’swebsite,freeofcharge. 

Proactive Disclosure – Agencies are encouraged to take the initiative to release as much government 

informationaspossible,inanappropriatemannerandfreeofcharge(oratlowestreasonablecost). 

Informal Release – Agencies are encouraged to release information without the need for a formal 

application,unlesstherearegoodreasonstorequireone. 

FormalAccess–inlimitedcircumstances,accesstoinformationwillrequireformalaccessapplications. 

 

Wherepossible,documentslistedasopenaccesswillbemadeavailableonCouncil’swebsiteorfrom 

CustomerServicesatCouncil’sAdministrativeCentrelocatesat4648MaitlandStreet,Narrabri. 

 

ShouldtheinformationrequirednotbeavailableonCouncil’swebsitepleasecontactthefollowing 

AdministrationOfficer: 

 

AnnaMcGilvray 

(02)67996832 

 

Theofficerwilleither: 

 

Advisewheretheinformationisavailableonthewebsite, 

AscertainifthedocumentisavailablethroughMandatoryorProactiverelease, 

Handleyourrequestasaninformalrequest,whichmayrequireaformtobecompleted.Thisformallows 

Council to maintain a register of information frequently requested in order to make this information 

easierforthepublictoaccessandalsoensuresthatthecorrectinformationisforwardedtotherecipient, 

or, 

Requestthata‘FormalAccessApplication’formbelodged. 

 

InformalAccessRequestsUnderTheGovernmentInformation(PublicAccess) 

Act 

 

YoucanmakeinformalaccessrequeststoCouncilinthefollowingways: 

 

‣ OverthePhone 

‣ InWriting 

ByPhone 

 

ContactCouncil’sSwitchboardon(02)67996866anddescribetheinformationyourequireaccessto.Ifthis 

informationiseasilyassessableyourcallwillbetransferredtoaCouncilOfficerwhowillassist. 

 

 



Page 260 of 449 



ByEmail 

 

ToforwardarequestbyemailcompleteanInformalInformationAccessForm(availableonCouncil’swebsite 

orattheAdministrationBuilding)andforwardtocouncil@narrabri.nsw.gov.au.Thisprocessensuresthat 

CouncilhasenoughinformationtocompleteyourrequestandalsotoallowCounciltoidentifyinformation 

thatcanbemademoreassessabletothePublic. 

 

ByFax 

 

ToforwardarequestbyfaxcompleteanInformalInformationAccessForm(availableonCouncil’swebsiteor 

attheAdministrationBuilding)andforwardto(02)67996888.ThisprocessensuresthatCouncilhasenough 

informationtocompleteyourrequestandalsotoallowCounciltoidentifyinformationthatcanbemademore 

assessabletothePublic. 

 

ByPost 

 

ToforwardarequestbypostcompleteanInformalInformationAccessForm(availableonCouncil’swebsiteor 

attheAdministrationBuilding)andforward 

 

TheGeneralManager 


POBox261 


 

ThisprocessensuresthatCouncilhasenoughinformationtocompleteyourrequestandalsotoallowCouncil 

toidentifyinformationthatcanbemademoreassessabletothePublic. 

 

Therearenochargestolodgeaninformalrequest;howeverappropriatecopyingchargestoobtaincopiesof 

informationmayapply.ChargesforcopiesofdocumentsarespecifiedinCouncil’sadoptedFeesandCharges. 

ThisdocumentcanbeviewedonCouncil’swebsiteoratCouncil’sAdministrationBuilding. 

 

TheresponsibleOfficermaycontacttheapplicanttoclarifytherequestanddiscussthemethodofsupplyof 

theinformation,includinglikelytimeframe. 

 

ThePublicwillbealsoofferedtheopportunitytoinspectandobtaincopiesoftheinformationfromCouncil’s 

AdministrationBuildingbetweenthehoursof8.35amand5.00pmMondaytoFriday(ExceptPublicHolidays). 

 

Formal Access Applications Under The Government Information (Public 

Access)Act(GIPA) 

WhereCouncildocumentsarenotmadepubliclyavailabletheymaybepursuedunderPart4oftheGIPAAct 

2009.Councilmayreleaseinformationinresponsetoaformalrequestbyyouunlessthereisanoverriding 

publicinterestagainstdisclosure.Ifyoumakeaformalaccessapplication,youhavealegallyenforceableright 

tobeprovidedwiththeinformationinaccordancewiththeGIPAActsubjecttothepublicinteresttest. 

 

AformalapplicationmustinwritingusingCouncil’sFormalApplicationFormavailableonCouncil’swebsiteor 

fromCouncil’sAdministrationBuildingandaccompaniedbyanapplicationfeeof$30.00. 

 

InadditionCouncilmaychargeandhourlyprocessingfeeandeachapplicationwillbelookedatonacaseby 

casebasisforprocessingtime. 

 

 



Page 261 of 449 



InformationOfficer 

Council’sPublicinformationOfficerdealswithrequestsfromthepublicabouttheCouncil’saffairsandassists 

youtogainaccesstoCouncil’sinformation.Thisallows20workingdaysfortheRIOOfficertodecideonthe 

application.Theapplicantisinformedofthisdecisionandanyapplicableinternalreviewandappealrightsina 

writtennotice. 

. 

 

NarrabriShireCouncil’sPublicInformationOfficeristheDirectorCorporateServices. 

 

RightOfinternalReview 

ApplicantshavetherighttohavedecisionsmadebytheRIOreviewed.Afulllistofreviewabledecisionsisset 

outinSection80oftheGIPAAct2009. 

Applicationsneedtobelodgedwithin20workingdaysafterthenotice 

ofthedecisionisgivenor( 

(inthecaseofthedeemedrefusalbyCounciltodealwithanapplication)morethan 

20workingdaysafterthedeemedrefusal. 

 

TheinternalreviewisconductedbytheGeneralManager(PrincipalOfficer)andseniortotheoriginaldecision 

maker. 

 

OfficeoftheInformationCommissioner 

TheOfficeoftheInformationCommissioner(OIC)hasbeenestablishedaspartofthenewrighttoinformation 

systemandisledbytheInformationCommissioner.YoucancontacttheOICtoobtainmoredetailsabout 

accesstogovernmentinformation: 

 

Freecall 

1800463626 

Email 

oicinfo@oic.nsw.gov.au 

PostalAddress 

GPOBox7011SydneyNSW2001 

Inperson 

Level1 

 

 

 

 

 

 

1CastlereaghStreet 

Sydney 

Website 

 

www.oic.nsw.gov.au 

ApplicantsaggrievedbyCouncilareentitletohavethedecisionreviewedbytheOfficeofTheInformation 

Commissioner. 

. 



Page 262 of 449 



NARRABRISHIRECOUNCIL 

 

 

Mail GeneralManager 


POBox261 


 

Telephone 

0267996866 

 

Email council@ narrabri.nsw.gov.au 

 

Fax 0267996888 

 

Inperson NarrabriShireCouncilAdministration 

4648MaitlandStreet 

NarrabriNSW2390 

 

Website www.narrabri.nsw.gov.au 



Page 263 of 449 




SUBJECT: 

Author: 


Request For Donation For Boggabri Annual Awards Dinner 

Director of Corporate Services 

Nil 

RECOMMENDATION: That Council donate the amount of $500.00 from the 

Contributions & Donations – Special/Non-Profit allocation to the Boggabri Annual Awards 

Dinner. 

Issues 

 

Request for donation from Boggabri Business Promotions Association. 

Background 

Nil. 


Council received a letter from Boggabri Business Promotions Association on 17 August 2012, 

requesting monetary donations to sponsor the Boggabri Business Awards. Should Council wish to 

sponsor the Boggabri Annual Awards Dinner some of the money would sponsor the Community 

Member/Employee Award night. A transcript of the letter is below:- 

‘Dear Narrabri Shire Council, 

The Boggabri Business Promotions Association in association with the Rotary Club of 

Boggabri is again holding the Boggabri Annual Awards Dinner to be held on Saturday 

27 th October at the Boggabri RSL Club. 

The event has been running for approximately 6 years and is continuing to develop and 

grow. Last year we introduced 2 new award categories; Small Business of the Year and 

Non Retail and the Community Group/Organisation Award. We also for the first time 

included after dinner entertainment as part of the night. 

Boggabri takes great pride in its local businesses and community organisations and it is 

a great opportunity to get together and acknowledge the businesses, employees, 

community groups and members who do a great service for our town. 

As such we are writing to request sponsorship from Narrabri Shire Council in the 

amount of $500.00 towards this event. 

As Narrabri Shire Council would be donating to a community event we would see it 

fitting that part of this money would sponsor the Community Member/Employee Award. 





MAYOR 

Page 264 of 449


Additionally as part of your sponsorship Narrabri Shire Council’s logo would be 

displayed on promotional flyers, will be on all voting forms that are mailed out to the 

township of Boggabri and its local surrounds and acknowledgement of sponsorship will 

be given on the night. 

This event is well attended by both the local business houses and community members as 

it is our major event for the year. 

We would appreciate favourable consideration to our request and support for our local 

Boggabri Business Awards Dinner. 

I will be starting to advertise this Event with the flyers and voting forms in the next 

couple of weeks. 

Attachments 

Nil 


Should Council resolve to make a donation of $500.00 this amount will come out of our 

Contributions & Donations – Special/Non-Profit, account for 2012/13. 


Nil 


Nil 


Nil 





MAYOR 

Page 265 of 449



Subject: Investments Monthly Report – August 2012 

Author: 


Senior Finance Officer 

Nil 

RECOMMENDATION: That in accordance with Section 625 of the Local Government 

Act, 1993 that Council note and receive the monthly investment report as at 31 August 2012 

and that Council note that Council’s Senior Finance Officer has certified that Council’s 

investments have been made in accordance with the Local Government Act 1993, the Local 


Issues 

To report the balance of investments held as at 31 August 2012. 

Background 

A report is required to be presented to the Council meeting every month as per the Clause 16 of the 

Local Government (Financial Management) Regulation 1999. 


The Investment Movements Summary for August 2012 is as follows: 

No term deposits and/or investments were made during this period due to operational expediencies. 

The following term deposits and/or investments were made during this period: 

• 24/08/2012 Bank of Queensland 182 days @ 5.11% 

• 24/08/2012 St George Bank 182 days @ 5.01% 

The following investments matured or were redeemed during this period: 

• 02/08/2012 NAB 120 days @ 5.82% 

• 24/08/2012 AMP 206 days @ 6.00% 

The investment returns for August 2012 exceeded the Council’s benchmarks for the period. 

Interest Rate Summary for August 2012 

Average Interest Rate on investments: 4.38% 

Weighted Average Interest Rate on investments: 4.74% 

Council’s Benchmarks 

90 day Bank Bill Rate (31 August 2012) 2 3.58% 

Bank Bill Swap Rate (BBSW) 90 day index (31 August 2012) 3.56% 

RBA Cash Rate (31 August 2012) 3.50% 

2 Source: Australian Financial Review 





MAYOR 

Page 266 of 449


Collateralised Debt Obligations (CDOs) 

There were no CDO transactions in August 2012. 

Current values for the CDOs stated in the report are as at 31 July 2012. 

Floating Rate Notes (FRNs) 

There were no FRN transactions in August 2012. 

Current values for FRNs stated in the report are as at 31 July 2012. 

Attachments 

Attachment 11.2.4.a: Listing of Cash and Investment holdings as at 31 August 2012; 

Monthly Investment Performance Indicators; 

Interest Earned versus Budget; and, 

Current Cash Available versus Last Year Cash Available. 


The total interest income for the financial year to 31 August 2012 is $124,973 for the General Fund 

plus $97,091 distributed to the water and sewer funds giving a total interest income for the period 

of $222,064. 

The reserves for the water and sewer funds are as follows: 

Water Funds: Bellata $144.346 

Boggabri $1,103,247 

Gwabegar $72,087 

Narrabri $5,405,777 

Pilliga $117,859 

Wee Waa $2,364,527 

Sewer Funds: Boggabri $559,771 


Wee Waa $1,585,723 

Investment Commentary 

The total investment portfolio value has increased during the month of August due the influx of 

rates receipts for August. 

The investment portfolio is diversified across a number of investment types, including term 

deposits and on-call accounts. All CDO’s, and FRN’s are investments held under the 

“grandfathered” clause of Council’s investment policy. 

The investment portfolio is regularly reviewed in order to maximise investment performance and 

minimise risk. 





MAYOR 

Page 267 of 449



Statutory Statement 

I, Shirley Burraston, Senior Finance Officer, certify that Council’s investments have been made in 

accordance with the Local Government Act 1993, the Local Government Regulations and 

Council’s own investment policy. 

Local Government Act 1993 Section 625 “How may councils invest?” 

(1) A council may invest money that is not, for the time being, required by the council for 

any other purpose; 

(2) Money may be invested only in a form of investment notified by order of the Minister 

published in the Gazette. 

Editorial note. See Gazettes No 152 of 24.11.2000, p 12041; No 94 of 29.7.2005, p 

3977; No 97 of 15.8.2008, p 7638 and No 160 of 24.12.2008, p 13140; 

(3) An order of the Minister notifying a form of investment for the purposes of this section 

must not be made without the approval of the Treasurer; 

(4) The acquisition, in accordance with section 358, of a controlling interest in a 

corporation or an entity within the meaning of that section is not an investment for the 

purposes of this section. 


Nil. 


Council to ensure management accounting processes under the function areas of debtors, creditors, 

rating, payroll, fleet, supply and investments are accurate and in line with appropriate legislation 

and proper accounting principles. 

All accounting processes completed in line with legislation and accounting principles 

throughout the 2012/13 Financial Year. 

Council to prepare and submit all statutory financial reporting within legislated time frames. 

All statutory reports were submitted to the relevant authorities within the required time 

frame for the 2012/13 Financial Year. 





MAYOR 

Page 268 of 449


Investment S&P/ 

Fitch 

Rating 

Attachment One 

Cash and Investments Holdings as at 31 August 2012 

Investment 

Final Maturity 

Date 

Current 

Interest 

Rate 

Interest 

Frequency 

Next Interest 

Date 

Amount 

Invested Value 

($) 

% of Total 

Funds (Face 

Value) 

Market Value 

End of Month 

($) 

Accrued 

Interest to 

End of Month 

On-Call Accounts 

National Australia Bank Cash Maximiser A/Stable/ On Call 4.30% Monthly EOM 4,089,387 13.13% 4,089,387 Pd Monthly 

AMP A/Stable/ On Call 4.35% Monthly EOM 1,000,000 3.21% 1,000,000 Pd Monthly 

Total On-Call Accounts 5,089,387 16.34% 5,089,387 

Term Deposits 

Bank of Queensland A-2 7/09/2012 5.80% Maturity 7/09/2012 1,000,000 3.21% 1,000,000 22,723 

Newcastle Permanent 0 7/09/2012 5.00% Maturity 7/09/2012 1,000,000 3.21% 1,000,000 7,260 

NAB A-1+ 8/10/2012 5.15% Maturity 8/10/2012 1,000,000 3.21% 1,000,000 7,478 



NAB A-1+ 19/01/2013 5.15% Maturity 19/01/2013 1,000,000 3.21% 1,000,000 7,478 

Bankwest 0 22/10/2012 5.00% Maturity 22/10/2012 1,000,000 3.21% 1,000,000 7,260 







NAB A-1+ 5/01/2013 5.15% Maturity 5/01/2013 1,000,000 3.21% 1,000,000 7,478 

NAB A-1+ 12/01/2013 5.15% Maturity 12/01/2013 1,000,000 3.21% 1,000,000 7,478 

ANZ 0 8/10/2012 5.10% Maturity 8/10/2012 1,000,000 3.21% 1,000,000 7,266 

ME Bank 0 8/10/2012 5.15% Maturity 8/10/2012 1,000,000 3.21% 1,000,000 7,337 

Police CU (SA) 0 8/10/2012 5.05% Maturity 8/10/2012 1,000,000 3.21% 1,000,000 7,195 

ANZ 0 6/01/2013 5.00% Maturity 6/01/2013 1,000,000 3.21% 1,000,000 7,123 

ME Bank 0 6/01/2013 5.10% Maturity 6/01/2013 1,000,000 3.21% 1,000,000 7,266 

Bank of Queensland A-2 22/02/2013 5.11% Maturity 22/02/2013 1,000,000 3.21% 1,000,000 980 

St George 0 22/02/2013 5.01% Maturity 22/02/2013 1,000,000 3.21% 1,000,000 961 

Total Term Deposits 22,000,000 70.61% 22,000,000 165,108 

Floating Rate Notes 

Dandelion Notes NRi 21/12/2012 0.00% NA N/a 500,000 1.60% 471,900 No Coupon 

Total Floating Rate Notes 500,000 1.60% 471,900 0 

Yield/ Bank / Property Notes (Lehman Brothers) 

Beryl Finance Global Bank Note (See Notes 1) B- 20/09/2014 0.00% NA N/a 100,000 0.32% 114,000 No Coupon 

Lehman Global Property Note (See Notes 1) D 15/06/2009 0.00% NA N/a 200,000 0.64% 34,000 No Coupon 

Total Yield/ Bank/ Property Notes 300,000 0.96% 148,000 


Investments Monthly Report – August 2012 

Page 269 of 449 




Fitch 

Rating 


Cash and Investments Holdings as at 31 August 2012 

Investment 


Date 

Current 

Interest 

Rate 

Interest 

Frequency 

Next Interest 

Date 

Amount 


($) 

% of Total 

Funds (Face 

Value) 

Market Value 

End of Month 

($) 

Accrued 

Interest to 

End of Month 

Collateralised Debt Obligations (Lehman 

Helium Capital Ltd Series 60 (Esperance) D 20/03/2013 6.13% Quarterly 20/09/2012 104,597 0.34% 55,500 1,265 

Zircon Finance Ltd (Merimbula) BB- 20/06/2013 0.00% Quarterly N/a 250,000 0.80% 245,000 No Coupon 

Corsair Cayman Islands No 4 Series (Kakadu) C 20/03/2014 5.83% Quarterly 20/09/2012 148,995 0.48% 22,500 1,713 

Zircon Finance (Coolangatta) B+ 20/09/2014 0.00% Quarterly N/a 500,000 1.60% 500,000 No Coupon 

Aphex Pacific Capital Series 2006-5 (Glenelg) CCC- 22/12/2014 4.78% Quarterly 24/09/2012 199,996 0.64% 50,000 1,831 

ACES SPC Series 2006-7 Class 1A (Parkes) D 20/06/2015 6.06% Quarterly 20/09/2012 300,000 0.96% 21,000 3,583 

Total Collateralised Debt Obligation Notes 1,503,588 4.83% 894,000 8,393 

Total Investments 29,392,976 94.34% 28,603,287 173,501 

Cash at Bank – NAB A-1+ 1,762,493 5.66% 1,762,493 Paid Monthly 

Total Cash and Investments 31,155,468 100.00% 30,365,780 173,501 



Page 270 of 449 



Monthly Investment Performance Indicators 

Period 

ending 

Investments held 

Bank Balance 

Interest earned 

General Fund 

Interest earned Water 

& Sewer 

Jul-12 27,385,528 1,027,611 61,954 47,574 

Aug-12 29,392,976 1,762,493 63,019 49,517 

Sep-12 

Oct-12 

Nov-12 

Dec-12 

Jan-13 

Feb-13 

Mar-13 

Apr-13 

May-13 

Jun-13 

Total of Interest Received for 2012/2013 Financial Year 

2012/2013 Budgeted Interest 

Interest Received as a percentage of Total Budget 

$124,973 $97,091 

$930,620 $486,490 

13% 20% 

Monthly Budget Interest 2012/2013 

$77,552 $40,541 



Page 271 of 449 



90,000 

80,000 

InterestEarnedvsBudget 

Jul12 Aug12 Sep12 Oct12 Nov12 Dec12 Jan13 Feb13 Mar13 Apr13 May13 Jun13 

InterestearnedGeneralFund InterestearnedWater&Sewer BudgetedInterestGeneralFund BudgetedInterestWater&Sewer 

70,000 



60,000 

50,000 

40,000 

30,000 

20,000 

Page 272 of 449 

10,000 

0 



35,000,000 

30,000,000 

25,000,000 

CurrentCashAvailablevsLastYearCashAvailable 


Series1 Series2 Series3 Series4 



20,000,000 

15,000,000 

10,000,000 

Page 273 of 449 

5,000,000 

0 




Subject: Investments Monthly Report – September 2012 

Author: 



Nil 

RECOMMENDATION: That in accordance with Section 625 of the Local Government 

Act, 1993 that Council note and receive the monthly investment report as at 30 September 

2012 and that Council note that Council’s Senior Finance Officer has certified that Council’s 

investments have been made in accordance with the Local Government Act 1993, the Local 


Issues 

To report the balance of investments held as at 30 September 2012. 

Background 

A report is required to be presented to the Council meeting every month as per the Clause 16 of the 

Local Government (Financial Management) Regulation 1999. 


The Investment Movements Summary for September 2012 is as follows: 

No term deposits and/or investments were made during this period due to operational expediencies. 

The following term deposits and/or investments were made during this period: 

• 04/09/2012 Rural Bank 129 days @ 5.05% 

• 04/09/2012 Rural Bank 150 days @ 5.05% 


The following investments matured or were redeemed during this period: 


• 07/09/2012 Newcastle Permanent Building Society 60 days @ 5.00% 

The investment returns for August 2012 exceeded the Council’s benchmarks for the period. 

Interest Rate Summary for September 2012 

Average Interest Rate on investments: 4.30% 

Weighted Average Interest Rate on investments: 4.74% 

Council’s Benchmarks 3 as at 2 October 2012 

AFMA 90 day Bank Bill Swap Reference Rate: Average Mid 3.29% 

AFMA 90 day Bank Bill Swap Reference Rate: Average Bid 3.34% 

RBA Cash Rate 3.50% 

3 Rates Sourced from The Australian Financial Review 3 October 2012 





MAYOR 

Page 274 of 449


Collateralised Debt Obligations (CDOs) 

There were no CDO transactions in September 2012. 

Current values for the CDOs stated in the report are as at 31 August 2012. 

Floating Rate Notes (FRNs) 

There were no FRN transactions in September 2012. 

Current values for FRNs stated in the report are as at 31 August 2012. 

Attachments 

Attachment 11.2.5.a: Listing of Cash and Investment holdings as at 30 September 2012; 

Monthly Investment Performance Indicators; 

Interest Earned versus Budget; and, 

Current Cash Available versus Last Year Cash Available. 


The total interest income for the financial year to 30 September 2012 is $183,187 for the General 

Fund plus $150,456 distributed to the water and sewer funds giving a total interest income for the 

period of $333,643. 

The reserves for the water and sewer funds are as follows: 

Water Funds: Bellata $145,605 

Boggabri $1,125,953 

Gwabegar $80,832 


Pilliga $124,689 

Wee Waa $2,425,262 

Sewer Funds: Boggabri $568,312 


Wee Waa $1,644,660 

Investment Commentary 

The total investment portfolio value has decreased during the month of September in line with 

normal revenue and expenditure cycles for Council. 

The investment portfolio is diversified across a number of investment types, including term 

deposits and on-call accounts. All CDO’s, and FRN’s are investments held under the 

“grandfathered” clause of Council’s investment policy. 

The investment portfolio is regularly reviewed in order to maximise investment performance and 

minimise risk. 





MAYOR 

Page 275 of 449



Statutory Statement 

I, Shirley Burraston, Senior Finance Officer, certify that Council’s investments have been made in 

accordance with the Local Government Act 1993, the Local Government Regulations and 

Council’s own investment policy. 

Local Government Act 1993 Section 625 “How may councils invest?” 

(1) A council may invest money that is not, for the time being, required by the council for 

any other purpose; 

(2) Money may be invested only in a form of investment notified by order of the Minister 

published in the Gazette. 

Editorial note. See Gazettes No 152 of 24.11.2000, p 12041; No 94 of 29.7.2005, p 

3977; No 97 of 15.8.2008, p 7638 and No 160 of 24.12.2008, p 13140; 

(3) An order of the Minister notifying a form of investment for the purposes of this section 

must not be made without the approval of the Treasurer; 

(4) The acquisition, in accordance with section 358, of a controlling interest in a 

corporation or an entity within the meaning of that section is not an investment for the 

purposes of this section. 


Nil. 


Demonstrate accountability for actions 

Regular communication re funding activities. 

Benchmark against other Councils. 





MAYOR 

Page 276 of 449



Fitch 

Rating 


Cash and Investments Holdings as at 30 September 2012 

Investment 


Date 

Current 

Interest 

Rate 

Interest 

Frequency 

Next Interest 

Date 

Amount 


($) 

% of Total 

Funds (Face 

Value) 

Market Value 

End of Month 

($) 

Accrued 

Interest to 

End of Month 

On-Call Accounts 

National Australia Bank Cash Maximiser A/Stable/ On Call 4.30% Monthly EOM 2,096,103 7.12% 2,096,103 Pd Monthly 

AMP A/Stable/ On Call 4.35% Monthly EOM 1,000,000 3.40% 1,000,000 Pd Monthly 

Total On-Call Accounts 3,096,103 10.51% 3,096,103 

Term Deposits 


ANZ A-1+ 8/10/2012 5.10% Maturity 8/10/2012 1,000,000 3.40% 1,000,000 11,458 

ME Bank A-2 8/10/2012 5.15% Maturity 8/10/2012 1,000,000 3.40% 1,000,000 11,570 


Police CU (SA) A-2 8/10/2012 5.05% Maturity 8/10/2012 1,000,000 3.40% 1,000,000 11,345 



Bankwest A-1+ 22/10/2012 5.00% Maturity 22/10/2012 1,000,000 3.40% 1,000,000 11,370 






NAB A-1+ 5/01/2013 5.15% Maturity 5/01/2013 1,000,000 3.40% 1,000,000 11,711 

ANZ A-1+ 6/01/2013 5.00% Maturity 6/01/2013 1,000,000 3.40% 1,000,000 11,233 

ME Bank A-2 6/01/2013 5.10% Maturity 6/01/2013 1,000,000 3.40% 1,000,000 11,458 

NAB A-1+ 12/01/2013 5.15% Maturity 12/01/2013 1,000,000 3.40% 1,000,000 11,711 

NAB A-1+ 19/01/2013 5.15% Maturity 19/01/2013 1,000,000 3.40% 1,000,000 11,711 

Bank of Queensland A-2 22/02/2013 5.11% Maturity 22/02/2013 1,000,000 3.40% 1,000,000 5,180 

St George Nri 22/02/2013 5.01% Maturity 22/02/2013 1,000,000 3.40% 1,000,000 5,079 

Rural Bank A-2 11/01/2013 5.05% Maturity 11/01/2013 1,000,000 3.40% 1,000,000 3,597 

Rural Bank A-2 1/02/2013 5.05% Maturity 1/02/2013 1,000,000 3.40% 1,000,000 3,597 

Bank of Queensland A-2 7/01/2013 5.06% Maturity 7/01/2013 1,000,000 3.40% 1,000,000 3,188 

Total Term Deposits 23,000,000 78.11% 23,000,000 229,606 

Floating Rate Notes 

Dandelion Notes NRi 21/12/2012 0.00% NA N/a 500,000 1.70% 472,850 No Coupon 

Total Floating Rate Notes 500,000 1.70% 472,850 0 

Yield/ Bank / Property Notes (Lehman Brothers) 

Beryl Finance Global Bank Note (See Notes 1) B- 20/09/2014 0.00% NA N/a 100,000 0.34% 114,000 No Coupon 

Lehman Global Property Note (See Notes 1) D 15/06/2009 0.00% NA N/a 200,000 0.68% 34,000 No Coupon 

Total Yield/ Bank/ Property Notes 300,000 1.02% 148,000 


Investments Monthly Report – September 2012 

Page 277 of 449 



Monthly Investment Performance Indicators 

Period 

ending 

Investments held 

Bank Balance 

Interest earned 

General Fund 

Interest earned Water 

& Sewer 

Jul-12 27,385,528 1,027,611 61,954 47,574 

Aug-12 29,392,976 1,762,493 63,019 49,517 

Sep-12 28,399,691 1,046,041 58,214 53,365 

Oct-12 

Nov-12 

Dec-12 

Jan-13 

Feb-13 

Mar-13 

Apr-13 

May-13 

Jun-13 

Total of Interest Received for 2012/2013 Financial Year 

2012/2013 Budgeted Interest 

Interest Received as a percentage of Total Budget 

$183,187 $150,456 

$930,620 $486,490 

20% 31% 

Monthly Budget Interest 2012/2013 

$77,552 $40,541 



Page 278 of 449 




Fitch 

Rating 


Cash and Investments Holdings as at 30 September 2012 

Investment 


Date 

Current 

Interest 

Rate 

Interest 

Frequency 

Next Interest 

Date 

Amount 


($) 

% of Total 

Funds (Face 

Value) 

Market Value 

End of Month 

($) 

Accrued 

Interest to 

End of Month 

Collateralised Debt Obligations (Lehman 

Helium Capital Ltd Series 60 (Esperance) D 20/03/2013 5.08% Quarterly 20/12/2012 104,597 0.36% 64,500 146 

Zircon Finance Ltd (Merimbula) BB- 20/06/2013 0.00% Quarterly N/a 250,000 0.85% 247,500 No Coupon 

Corsair Cayman Islands No 4 Series (Kakadu) C 20/03/2014 4.78% Quarterly 20/12/2012 148,995 0.51% 30,000 195 

Zircon Finance (Coolangatta) B+ 20/09/2014 0.00% Quarterly N/a 500,000 1.70% 500,000 No Coupon 

Aphex Pacific Capital Series 2006-5 (Glenelg) CCC- 22/12/2014 5.09% Quarterly 24/12/2012 199,996 0.68% 58,000 167 

ACES SPC Series 2006-7 Class 1A (Parkes) D 20/06/2015 5.01% Quarterly 20/12/2012 300,000 1.02% 25,500 411 

Total Collateralised Debt Obligation Notes 1,503,588 5.11% 925,500 919 

Total Investments 28,399,691 96.45% 27,642,453 230,525 

Cash at Bank – NAB A-1+ 1,046,041 3.55% 1,046,041 Paid Monthly 

Total Cash and Investments 29,445,732 100.00% 28,688,494 230,525 



Page 279 of 449 



90,000 

80,000 

70,000 

60,000 

InterestEarnedvsBudget 


InterestearnedGeneralFund InterestearnedWater&Sewer BudgetedInterestGeneralFund BudgetedInterestWater&Sewer 



50,000 

40,000 

30,000 

Page 280 of 449 

20,000 

10,000 

0 



35,000,000 

30,000,000 

25,000,000 

CurrentCashAvailablevsLastYearCashAvailable 


Investmentsheld BankBalance TotalCashatBank&Investments LastYear'sInvestments 



20,000,000 

15,000,000 

10,000,000 

Page 281 of 449 

5,000,000 

0 




Subject: 

Author: 


Narrabri Heritage Committee excess funds 


Nil 

RECOMMENDATION: That the Council authorise the creation of an internal 

restriction on the excess funds returned to Council by the former Narrabri Heritage 

Committee for the purpose of future repairs and maintenance on the Old Gaol located at 2 

Bowen Street Narrabri. Further, that Council authorise the payment of the budgeted 

maintenance funds, and any other rental/contribution received, authorised to be transferred 

to the reserve for future maintenance of the Old Gaol. 

Issues 

 

Council received a written request from the former President of the Narrabri Heritage 

Committee to reserve the excess funds returned to Council by the Committee for the future 

maintenance of the property held in Trust by Council at 2 Bowen Street, Narrabri known as 

the Old Gaol. 

Background 

Council acts as Trustee of the Old Gaol at 2 Bowen Street Narrabri under Reserve 24864 for the 

community purposes, preservation of historical site and buildings. Australian Quarantine 

Information Services is currently tenanted in part of the building under a commercial lease, with 

the remainder of the building held and maintained as a museum by the Narrabri Historical Society 

Incorporated for no rent or contribution to its maintenance. 

Narrabri Heritage Committee was established as a section 355 committee of Council. One of the 

primary aims of the committee was the maintenance and renovation of the Old Gaol at 2 Bowen 

Street Narrabri. To this end Council paid the committee a contribution or rent towards the 

maintenance of this building of $5,460 for this financial year. 

Earlier this year, the Heritage Committee wrote to Council stating that it felt that the majority of the 

work at the Old Gaol had been completed and requesting that Council disband the committee. 

Council authorised the disbandment of the committee under Vide Minute 315/2012 in May 2012. 

The committee as part of the disbandment returned to Council funds it had previously held in its 

bank account. 


Council has received the balance of the funds held by Narrabri Heritage Committee in bank 

accounts. The total amount of funds received $20,043.71. 





MAYOR 

Page 282 of 449


Attachments 

Attachment 11.2.6.a: Copy of letter from requesting the establishment of a reserve for the 

maintenance of the Old Goal. 


A reserve of this nature would contribute to future maintenance of the Old Gaol and would relieve 

in part the necessity of Council to find funds for this purpose. The annual addition of any income 

to the reserve would help to maintain the reserve and prolong the life of the funds available for the 

repair and maintenance of this historical site, which is an essential part of the Trust’s conditions. 


 

Council would be in breach of the Trust’s conditions by not maintaining the property and 

in breach of its duty of care to visitors and occupants of the building. 


 

Increases Council’s ability to provide a safe working and housing conditions for all its 

tenants. 


 

 

 

 

Continue a regular maintenance program for community facilities and infrastructure. 

Ensure that investment in community infrastructure is fairly and transparently distributed 

around the Shire. 

Funds are allocated as per annual plans. 

Demonstrate accountability for actions. 





MAYOR 

Page 283 of 449



Narrabri Heritage Committee excess funds 

Page 284 of 449 




Subject: 

Author: 


Australian Museum Science Festival request for Council assistance 

Grants Officer 

Nil 

RECOMMENDATION: Council decline to support the request for assistance from the 

Australian Museum’s Science Unleashed outreach program, as the criteria for Special Events 

Grant Funding was not met. 

Issues 

 

Email received from Catherine Beehag from the Australian Museum requesting assistance 

for the cost of the Crossing Theatre for their science festival in October this year. 

Background 

The Australian Museum Science Festival’s outreach program Science Unleashed is coming to 

Narrabri. 

This program aims to inspire, engage and educate students in science learning that may lead 

towards a more innovative, skilled and scientifically literate Australian national community. 

Council support for this program is requested to help educate kids in the importance of science in 

society and that science learning can be fun. 

The program aims to get students involved in the science that surrounds them every day such as: 

developing new medicines and technologies 

understanding biodiversity and climate change 

exploring the outer reaches of the universe and more. 

The Science Unleashed festival showcases science and technology with: 

leading science research and education institutions 

hands-on activities from arachnology to nuclear technology, chemistry to genetics and 

beyond 

scientists on hand to answer questions, talk shop and explain what they do every day. 

The Museum provides talks and shows by some of Australia’s top science presenters, hands-on 

workshops, • interactive talks, displays and demonstrations. 

The program runs for two days, with a separate Primary and Secondary sections. The Museum 

charges each student a small fee to cover the cost of the high level presenters at the festival. The 

museum has been quoted $6,285 for use of the Crossing Theatre for two days. 





MAYOR 

Page 285 of 449


Children living within our shire have limited access to science and technology at this level. If this 

festival was not able to be presented in Narrabri children and their families would have to travel to 

Sydney or Canberra to be involved in a science festival such as this. 


Catherine Beehag of the Australian Museum contacted Council to determine if their Contributions 

to special events application was successful. Unfortunately Mrs Beehag’s local contact Mrs Di 

Ruston failed to submit the application to Council in May 2012 and was not considered for the July 

to December 2012 funding round. 

Support has been requested from Council to cover the cost of the venue hire to make it possible for 

the event to go ahead. 

Attachments 

Nil 




If Council was to support the program, $6,285 venue hire fee from the Crossing Theatre will be 

charged against Councils Contributions & Donations Budget. 











MAYOR 

Page 286 of 449



Subject: 

Author: 


Election of Delegates to Council External Committees 


Nil 

RECOMMENDATION: That the Council nominate delegates to sit on external 

Committees and organisations as listed and provide Delegates Reports and minutes as per the 

Code of Meeting Practice Policy: 

 

COMMENT: Historically, Council has appointed delegates to the above committees; 

however, it is at the discretion of Council to continue to appoint delegates to such 

committees. 

Name of 

Committee/Organisation 

Namoi Councils Water Utilities 

Binding Alliance 

Newtown Park Trust Committee 

Narrabri Medical Taskforce 

Committee 

Details 

When & Where 

meets etc. 

No of times per year 

Held at least twice per 

year hosted by a 

member Council 

Held every two months 

in the evenings 

Held quarterly 

2012/2013 

Delegate (Alternate 

Delegate) 

Delegate: Cr 

Delegate: 

Delegate: Cr 

Delegate: 

Delegate: Cr 

Delegate: Cr 

Issues 

 

To determine delegates of external committees for the next 12 months. 

Background 

The Narrabri Shire Council has established a practice of nominating delegates to external 

committees and organisations on an annual basis. This process was undertaken at the September 

2012 Ordinary Meeting however delegates to one committee was deferred pending further 

information and two were inadvertently missed. 


As per the request from Council at the September meeting contact has been made with the 

Executive Officer of Namoi Councils to ascertain what the preferred make up is of membership. He 

has advised that there is no set position however the model being used was based on the Lower 

Macquarie Water Alliance at which there is one elected representative and one senior staff member 

from each Council. Therefore it is entirely at the discretion of the member Council. 





MAYOR 

Page 287 of 449


The Newtown Park Trust is a management committee that is responsible for the care and control of 

the crown reserve known as Newtown Park. Historically Council has had one Councillor and the 

Director Corporate Services as its delegates. 

The Narrabri Medical Taskforce Committee consists of representatives from Council, health 

professionals and the community for the betterment of the provision of health services locally. 

Financial Implication 

Travel and attendance to meetings for Council delegates is covered within the 2012/13 budget. 


As per the Code of Meeting Practice Policy: 

“Delegates Reports 

Attachments 

Any Councillor who attends a conference, seminar, meeting or similarly related function 

outside the Shire as a representative of this Council must give a written report to Council 

on their view of that function that they attended as this Council’s delegate. Such report is 

to be presented in the business paper within three months of that function. Should a 

Councillor not comply with this policy, then that Councillor will not be permitted to attend 

another external function as this Council’s delegate within the term of Council.” 








MAYOR 

Page 288 of 449


11.3.1 DIRECTOR ENGINEERING SERVICES REPORT 

Subject: 

Author: 


Swimming Pool Fees for Shire Swimming Clubs 

Director of Engineering Services 

Nil 

RECOMMENDATION: That the Council as a form of donation waive the swimming 

lane fees for the Narrabri Shire Council Swimming Clubs operating at the Narrabri, Wee 

Waa and Boggabri Council swimming pools. 


Council’s adopted swimming pool charges and fees have been set within the Operational Plan for 

2012/13 to include a new fee of $20 per hour for the hire of each swimming lane. 

This is a new fee intended to levy profit oriented bodies using the pool to provide private 

swimming instruction to students. These current bodies have incorporated the new fee in the cost of 

instruction. 

The swimming clubs in Narrabri, Wee Waa and Boggabri have been allocated the same number of 

lanes as last year but now would have been charged the new lane fee. Council has been advised that 

the Clubs already charge a significant registration fee (about $60) for each member which covers 

mostly association registration costs with minimal funds left to subsidise the instruction of their 

members and events. 

Council currently does not charge sporting associations using other Council facilities such as 

sporting fields and it is considered that the swimming clubs are a similar sporting association in the 

shire providing a service to the community. 

Thus it is considered that Council should waive the swimming lane hire fee for the Shires 

Swimming Association Clubs. 

Attachments 

Nil 


This is a new fee for 2012/13 and the projected income has not been included in the budget as the 

projected amount was unknown. The fees for Narrabri will be reviewed in the first quarter of 2013 

when the Aquatic Centre has been operational; however, the estimated donation amount for 

Narrabri, Wee Waa and Boggabri is approximately $8000. 





MAYOR 

Page 289 of 449



Council needs to resolve to make a donation in the form of a waiving of fees. 


Nil 


Nil 





MAYOR 

Page 290 of 449



Subject: 

Author: 


RYDA – Temporary Road Closure 


Nil 

RECOMMENDATION: That the Council approve the temporary road closure of Old 

Cemetery Road for the purposes of conducting the annual RYDA program, subject to the 

following conditions; 

 

 

 

 

 






Written approval of the Commissioner of Police to the holding of the event is obtained, 

in accordance with the Road Transport (Safety & Traffic Management) Act 1999 – 

Section 40. 




the conditions imposed by Council prior to the event; 

and further, that the event organisers be informed accordingly. 

Issues 

The purpose of this report is to present to Council a request from the Rotary Club of Narrabri to 

temporarily close a public road for the purposes of conducting the annual RYDA program. 

Background 

Council has received a letter from the Rotary Club of Narrabri on 15 August 2012 requesting to 

temporarily close a section of Old Cemetery Road for the purposes of conducting the annual 

RYDA program. A copy of this letter has been included with this report as Attachment 11.3.2.a. 

The requested section of road only involves the northern dead-end section of Old Cemetery Road, 

from the Saleyards railway crossing side track. This section of road will be used to conduct the onsite 

‘Practical Stopping Distance’ demonstration. The date and time required for the closure are; 

 

Monday 29 October 2012 - 8:00AM to 3:30PM. 

The event incorporates the assistance of local road safety experts, driving instructors, recovering 

survivors of road crashes, the Police and Drug and Alcohol educators. 





MAYOR 

Page 291 of 449


At the Local Traffic Facilities Committee meeting held electronically for the month of October 

2012, the Committee recommended; 

That the Local Traffic Committee offered no objections to the requested temporary road closure 

of Old Cemetery Road for the purposes of conducting the annual RYDA program, subject to the 

following conditions; 

 

 

 

 

 






Written approval of the Commissioner of Police to the holding of the event is obtained, 

in accordance with the Road Transport (Safety & Traffic Management) Act 1999 – 

Section 40. 




the conditions imposed by Council prior to the event. 

That the event organisers be informed accordingly. 


The RYDA program can be granted approval subject to the following conditions; 

 

 

 

 

 

All driven vehicles participating in the event are registered and permitted to drive on NSW 

Public Roads. 




Written approval of the Commissioner of Police to the holding of the event is obtained, in 

accordance with the Road Transport (Safety & Traffic Management) Act 1999 – Section 

40. 

Traffic Control to be in accordance with Council’s approved TCP (see attached plan TCP- 

047-RYDA). 

Council receive a copy of Rotary’s current public liability insurance and acceptance of the 

conditions imposed by Council prior to the event. 

A copy of the traffic control plan TCP-047-RYDA has been included with this report as 

Attachment 11.3.2.b. 

Attachments 

 

 

Attachment 11.3.2.a: Letter of request from the Rotary Club of Narrabri. 

Attachment 11.3.2.b: Traffic Control Plan 





MAYOR 

Page 292 of 449


Director Engineering Services Report 


Page 293 of 449 





Page 294 of 449 





Page 295 of 449 




Subject: 

Author: 


Request to Use Non-Conforming Plinth – Druce Family 


NA 


That the Council: 

a) Endorse placement of a non-conforming plinth on the grave of the late Colin William 

Druce acknowledging that the non-conforming plinth is a match to the plinth on the 

grave of his late wife, Joyce Veronica Druce; and 

b) Include the non-conforming plinth for Colin William Druce on the register of 

Preserved Lawn Cemetery Plinths contained in section 38 of the Cemetery Plan of 

Management. 

Issues 

Council has received a request for placement of a pre-purchased non-conforming plinth on 

a grave. 

Council’s Cemetery Plan of Management stipulates the design specifications for plinths. 

The Cemetery Plan of Management was introduced in September 2008. 

Minor amendments were adopted by Council in December 2010. 

Background 

Council adopted its Cemetery Plan of Management in September 2008. A copy of the current plan 

can be provided to Councillors on request. 

The Plan includes a design specification for uniform plinths and prohibits the use of nonconforming 

plinths. 

In November 2002 the late Colin William Druce purchased matching black granite plinths for 

himself and his wife’s grave. 


Council received a request for use of a non-conforming plinth. The request stems from the Funeral 

Director on behalf of the family, wishing their deceased parents plinths to match. Mrs Druce passed 

away in 2002, prior to the Plan’s adoption, and Mr Druce passed away recently. 

Attachments 

Attachment 11.3.3.a: Letter from Logan Funerals dated 20 September 2012 





MAYOR 

Page 296 of 449



Nil 


Narrabri Shire Council Cemetery Plan of Management. 


Nil 


Nil 





MAYOR 

Page 297 of 449


Director Engineering Services Repot 


Page 298 of 449 



Director Engineering Services Repot 


Page 299 of 449 




Subject: 

Author: 


Namoi Councils Water Utilities Alliance 


Nil 

RECOMMENDATION: That the Council reaffirm its commitment to support the 

Namoi Councils Water Utilities Alliance. 

Background 

Council at its extraordinary meeting dated 7 th August 2012 resolved: 

593/2012 RESOLVED on the motion moved by Councillor Bolton/Clements that the Council 

authorise the Mayor and the General Manager to affix the common seal of Council to the Namoi 

Water Utilities Binding Alliance Deed of Agreement. 


Council officers have been advised by the Executive Officer Namoi Councils that the Alliance is 

anticipated to commence on the 1 st November 2012, when all the Councils have agreed to the 

Alliance Deed of Agreement. 

Currently Uralla Shire Council has requested to become a member, this will effectively reduce the 

proportion of each Council member contribution to the $100,000 budget. 

Attachments 

Nil 


There will need to be a further report to Council for budget allocation once the Narrabri Shire 

Council portion of the Alliance Budget is known. 


Complies with the Local Government Act 


Nil 


Part of Councils commitment to Water reform in NSW 





MAYOR 

Page 300 of 449



Subject: 

Author: 


Draft Narrabri Lake Plan of Management 


Nil 

RECOMMENDATION: That the Council advertise the Draft Narrabri Lake Plan of 

Management for twenty eight (28) days and request public comment within forty two (42) 

days in accordance with Chapter 6 Pt 2 Div 2 Section 38 of the Local Government Act 1993 as 

amended. 

Background 

Council at its meeting on the 20 th 

Advisory Committee resolved: 

December 2011after receiving a report from the Narrabri 

829/2011 RESOLVED on the motion moved by Councillor Kelly/Bates that the Council send the 

Draft Plan of Management and Draft Landscape Master Plan for comment to the Section 355 

Narrabri Lake Advisory Committee prior to being submitted to Council for consideration. 


The Section 355 Committee met twice since the above Council meeting sending the draft back to 

the Consultant, Complete Urban, for amendments each time. On the 28 th September 2012 Council 

received the final draft from the Consultant with all amendments completed. 

Council will still need to refer the document to the Crown Lands Department to clarify ownership 

and comment on the Plan, this referral can be undertaken during the advertisement period. The plan 

needs to be progressed as it is the mechanism for future works at the Lake. 

Attachments 

Attachment 11.3.5.a: Copy of the Council report 20 th December 2011 

A copy of the Draft Narrabri Lake Plan of Management has been forwarded to Councillors under 

separate cover due to size (Attachment 11.3.5.b) 


No financial commitment 


Advertise the Plan of Management for 28 days and seek submissions within 42 days from date of 

advertisement in accordance with Chapter 6 Part 2 Division 2 Section 38 of the Local Government 

Act 1993 as amended 





MAYOR 

Page 301 of 449



Included within Plan of Management document. 


Council must adopt Plans of Management for Community Lands in accordance with the Local 

Government Act. 





MAYOR 

Page 302 of 449


1. COMMITTEE REPORT 

Subject: 

Author: 


Narrabri Lake Draft Landscape Master Plan 

Director Engineering Services 

Not Applicable 

RECOMMENDATION: That the Council receive the Narrabri Lake Draft 

Landscape Master Plan and provide comments in writing to the General. 

RECOMMENDATION: That the Council authorise advertising of the Draft Plan 

of Management and Draft Landscape Master Plan for public comment after review by 

the Section 355 Narrabri Lake Advisory Committee. 

Issues 

 

 

 

 

The Narrabri Lake Draft Landscape Master Plan has been received by Council. 

The Narrabri Lake Draft Plan of Management has not been received by Council. 

The Master Plan and Plan of Management will be referred to the Section 355 Narrabri 

Lake Advisory Committee for review and to allow the Committee to make 

recommendations to Council. 

Background 

Council resolved in November 2009 to prepare a Plan of Management for Narrabri Lake. 

Commencement of the Plan of Management was delayed at that time due to reallocation of 

the budget for the Plan of Management to capital works projects at the lake and changes in 

Senior Management personnel within Council. 

In March 2011 Council endorsed a recommendation of the Narrabri Lake Advisory 

Committee to engage Complete Urban Pty Ltd, Australian Wetlands and Parkland 

Environmental Planners to prepare a Plan of Management and Landscape Master Plan. The 

consultancy group commenced the project in May 2011. 

The original timeframe for the project extended over a 22 week period detailed in the table 

below. 

Table 1 – Study Program and Timetable 


Draft Plan of Management Narrabri Lake 

Page 303 of 449 



Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 

School 

holidays 

Inception 

Review Info 

Site Inspect 

Consult'n 

Discussion 

Paper 

1st Draft 

PoM 

Council 

Review 

Exhibit Draft 

PoM 

Cncl Restn 

Public 

exhibtn 

Review 

Submissions 

Mtg w Cncl 

staff 

Prepare 

Final PoM 

The consultant was required to undertake an additional consultation with the West 

Development Committee Inc which delayed the project by approximately six weeks. The time 

included arranging an extra visitation by the consultant and the West Development 

Committee Inc to meet the consultants to visit in person, as directed by the General Manager. 

The project is currently running nine (9) weeks overdue. 


The Landscape Master Plan is the plan layout for the proposed physical features to be 

provided around the lake. 

The Plan of Management is the overarching document outlining the rationale behind the plan 

layout (Master Plan) and thus supports any future development around the lake. 

Council is in receipt of the Narrabri Lake Draft Landscape Master Plan and is waiting on 

delivery of the Narrabri Lake Draft Plan of Management. 

Council has a Section 355 Committee over the Narrabri Lake, due process requires referral of 

the Draft Master Plan and Plan of Management to the Narrabri Lake Advisory Committee 

(Section 355 LG Act). 

This committee will review the Draft Master Plan and Plan of Management and make a 

recommendation to Council regarding advertising the Draft Master Plan and Plan of 

Management for 28 days to allow public submissions. 

Attachments 

 

Narrabri Lake Draft Master Plan 


Council’s original budget allocated for the Narrabri Lake Plan of Management is $29,830.00 



Page 304 of 449 



The original fee for the Consultancy Team to develop the Narrabri Lake Plan of Management 

and Landscape Master Plan is $24,255.00. 

A variation to this fee of an additional $4,760.00 has been requested to pay for the additional 

face-to-face meeting with the West Development Committee Inc. 

Expenditure to date is $15,331.15. 

Total expected expenditure for the project is $29,015.00. 


Nil 


Nil 


Community Facilities 

Council is committed to providing facilities that promote a healthy lifestyle, social interaction 

and provide essential services for residents, visitors and businesses within the Shire. 



Page 305 of 449 




Subject: 

Author: 

Contract No. 2012-13/10 – Provision of Professional Services for the 

Investigation, Design and Documentation for Narrabri Airport Airfield 

Upgrade. 



Nil 

RECOMMENDATION: That Council note that after assessing the tenders submitted (in 

accordance with the criteria specified in the tender documents) and having regard to all the 

circumstances, the Tender Panel recommends that the most advantageous tender for Council 

to accept for Contract 2012-13/10 – Provision of Professional Services for the Investigation, 

Design and Documentation for the Narrabri Airport Airfield Upgrade is the tender from 

Hyder Consulting Pty Ltd in the GST inclusive amount of $87,230.00, 

and that in accordance with the Tender Panel Recommendation, Council accept the tender 

from Hyder Consulting Pty Ltd in the GST inclusive amount of $87,230.00 for Contract 

2012-13/10 – Provision of Professional Services for the Investigation, Design and 

Documentation for the Narrabri Airport Airfield Upgrade and authorise the Mayor and 

General Manager to sign the contract documents under the seal of Council. 

Issues 

The purpose of this report is to present an assessment from the Tender Panel of the tenders received 

for Contract No. 2012-13/10 – Provision of Professional Services for the Investigation, Design and 

Documentation for Narrabri Airport Airfield Upgrade. 

Background 

Tenders were advertised for more than 21 days and closed at 2.00pm Tuesday 2 October 2012. 

The following Tenders were received listed in apparent ascending order. 

Opus International Consultants 

Hyder Consulting Pty Ltd 

GHD 

Airport Consultancy Group Pty Ltd 

Cardno 

Lambert & Rehbein 

The Airport Group 

Aurecon Australia Pty Ltd 

Arup Pty Ltd 

Beca Pty Ltd 

MacDonald International 

Ken White Consulting Engineers 

Aecom Australia 





MAYOR 

Page 306 of 449


Assessment 

The tender submitted from Hyder Consulting proposed a completion date of January 2013. Hyder 

is currently working on the Merimbula Airport for Bega Valley Shire Council for a 200m runway 

extension, strengthening of the taxiway and apron, lighting design. Hyder are also undertaking a 

similar brief for the Hamilton Airport for Southern Grampians Shire Council. 

Tender assessment criteria were developed by the tender panel, based on the specific requirements 

of this particular project. The remaining conforming tenders received were then assessed according 

to the criteria and the weightings listed below: 

Criteria 

Weighting 

Tendered Price 60% 

Recent Relevant Experience 15% 

Technical Skills 15% 

Program indicating ability to meet time frames specified 10% 


Based on the above criteria, the four lowest tenders were awarded a total score out of one hundred 

possible points. 

Listed below is the Assessment Scoring Details. 

Tenderer 

Weighted Score 

Hyder Consulting Pty Ltd 93.78 

GHD 83.47 

Opus International Consultants 80.00 

Airport Consultancy Group Pty Ltd 76.21 

See Confidential Attachment TP01 detailing the tendered amounts. 

Attachments 

Confidential Attachment 11.3.6.a detailing the tendered amounts has been sent to Councillors under 

separate cover. 


There is currently $1,350,613 remaining in the budget for Narrabri Aerodrome Upgrades. 

This includes the current work being undertaken for the design and documentation for the existing 

apron extension and marking. 





MAYOR 

Page 307 of 449


The loan approved for $5,000,000 has not been taken up yet; this loan will be needed to fund the 

construction of the runway extension and strengthening. 


The existing runway is in a poor state of repair and has been the subject of a recent CASA report. 

Council has undertaken some temporary crack sealing to restore some pavement integrity and 

prevent moisture entering the pavement. 

This pavement degradation exposes Council to an untenable risk for aircraft damage. 


Nil. 


The project complies with the Council adopted Airport Master Plan. 





MAYOR 

Page 308 of 449



Subject: 

Author: 


Application for “Repair” Grant Funding 

Road Services Manager 

Nil 

RECOMMENDATION: That Council confirm the list of projects to be submitted for 

funding under the Roads & Maritime Services “Repair” Program being. 

MR 127 – Pilliga Road, 4.5km Rehabilitation 

MR 357 – Rangari Road, 4.8km Construct and Seal 

RR 7709 – Grain Valley Road, 5.5km shoulder widening and rehabilitation, 

and that Council commit to a contribution of $400,000 being 50% contribution to a successful 

“Repair” project in the 2013/14 budget. 

Issues 

The purpose of this report is for Council to confirm the list of projects to be submitted for funding 

under the Roads & Maritime Services (RMS) “Repair” Program. 

Background 

The RMS Repair program provides grants of up to 50% of construction costs for projects on 

Regional Roads up to a maximum contribution of $400,000 per Council per year. 

During the 2011/12 financial year Narrabri Shire Council received the maximum possible grant of 

$400,000 for the MR 127 – Pilliga Road Rehabilitation project. This project is currently under 

construction, with the remaining funding being provided by Roads to Recovery and Council’s own 

funds. 

Applications for a total of three projects were submitted for funding in the 2012/13 financial year. 

These projects were: 

 

 

 

MR 127 – Pilliga Road, 5.5km rehabilitation. 

MR 357 – Rangari Road, 4.8km Construct and seal. 

RR 7709 – Grain Valley Road, 5.5km shoulder widening and rehabilitation. 

Council has recently received advice from RMS that funding for these projects was unsuccessful 

this year. 

Council has recently received correspondence from RMS calling for applications for Repair grants 

for the 2013/14 financial year. A copy of this correspondence, including the application form is 

included in Attachment 11.3.7.a. Applications for funding are due to be submitted to RMS by 31 

October 2012. 





MAYOR 

Page 309 of 449



Narrabri Shire Council has the following regional roads which are eligible for funding under the 

Repair program: 

 

 

 

 

 

 

 

MR 127 – Wee Waa Pilliga Road 

MR 133 – Killarney Gap Road 

MR 329 – Cypress Way 

MR 357 – Rangari Road 

MR 383 – Pilliga Coonamble Road 

RR 7709 – Grain Valley Road 

RR 7716 – Come By Chance Road 

Projects which are likely to be funded under the Repair program are those with the following 

characteristics: 

 

 

 

 

High tourist traffic 

High percentages of Heavy Vehicles 

Sealing of unsealed roads to link sealed sections 

High roughness 

Council’s also receive additional points if they did not receive funding in the previous financial 

year. Narrabri Shire Council will be eligible for these additional points on this occasion. 

The three projects proposed meet a number of the criteria listed above and have scored well in 

previous years. 

Attachments 

Attachment 11.3.7.a: Regional Roads Repair Program 2013/14 


Council must commit to funding a minimum of 50% of the construction cost of a successful 

project. This funding commitment may be provided by Roads to Recovery (R2R) funds. 


Nil 


Nil 


Nil 





MAYOR 

Page 310 of 449




Page 311 of 449 





Page 312 of 449 





Page 313 of 449 





Page 314 of 449 





Page 315 of 449 




Subject: 

Author: 


Wee Waa Lagoon Boat Ramp Project 


NA 

RECOMMENDATION: That the Council approve the reallocation of internal reserves 

to the currently unfunded Council contribution of $15,500.00 to Wee Waa Lagoon Boat 

Ramp as follows: 

Job Number Job Description Original Budget Amended Budget 

Internal Reserve Sale of Wee Waa 

$15,500.00 

Airport 

5800-7202-0000 Wee Waa Lagoon Boat 

Ramp 

$15,500.00 

Issues 

The purpose of this report is to allow Council to consider its financial involvement in the Roads 

and Maritime Services, Better Boating Funding for 2012, for the construction of a boat ramp in 

Wee Waa Lagoon. 

Advice of successful funding application was received in February 2012. 

Development Application currently being approved 

Construction of the ramp needs to commence in September/October 2012 

Substantial progress on the ramp to be demonstrated by December 2012 

Internal reserve allocated from funds from the sale of Wee Waa Airport several years ago, 

funds only to be used for projects in Wee Waa area. 

Background 

The Plan of Management for Wee Waa Lagoon recommended many improvements to Wee Waa 

Lagoon. One of these recommendations was for a sealed concrete boat ramp at the Charles Street 

access – to stabilise the area and reduce erosion on the river bank. 

A successful application was made to Roads and Maritime Services for Better Boating Funding and 

notification was received in February 2012 of this year. Roads and Maritime Services offered 

Council $15,500, half the cost of the project. The Better Boating Program aims to provide financial 

assistance for the provision of waterway infrastructure on NSW waterways. 


At the Ordinary Council Meeting in February 2012 Council supported the application made to 

Roads and Maritime Services for a boat ramp at the Wee Waa Lagoon after being given 

information that the funding had to be matched by Council dollar for dollar. No allowances were 

made in the 2012/2013 budget for this project. 





MAYOR 

Page 316 of 449


“68/2012 RESOLVED on the motion moved by Councillor Etheridge/Knox that Council endorse 

the Wee Waa Lagoon Boat Ramp project and allocate matching funding of $15,500 in the 

2012/2013 budget to complete the project” 

Attachments 



The $15,500 required to match the RMS funding can be funded as follows; 

Job Number Job Description Original Budget Amended Budget 

Internal Reserve Sale of Wee Waa 

$15,500.00 

Airport 

5800-7202-0000 Wee Waa Lagoon Boat 

Ramp 

$15,500.00 


Nil 


Nil 


Approved project 





MAYOR 

Page 317 of 449



Subject: Floodplain Risk Management Grants Scheme 2012/13 

Author: 


Design Services Manager 

Nil 

RECOMMENDATION: That the Council accept grant funds of $80,000 from the Office 

of Environment & Heritage for the following projects; 

 

 

 

Wee Waa Floodplain Risk Management Study 

Narrabri Flood Study Review 

Narrabri North Industrial Area Flood Strategy 

as part of the NSW Floodplain Risk Management Grants Scheme. 

Issues 

The purpose of this report is to present to Council, a letter of conditional approval from the Office 

of Environment & Heritage for a successful grants application funded under the 2012/13 

Floodplain Risk Management Grants Scheme. 

 

 

Funding required for variations to the current Narrabri Flood Study and Wee Waa 

Floodplain Risk Management Study. 

Funding to assist with the Narrabri North Industrial Area Flood Strategy. 

Background 

At the Ordinary Meeting on 21 February 2012 Council resolved (vide Minute No.82/2012 and 

83/2012); 

“…that Narrabri Shire Council review the plans prepared by the late Mr Bob Christensen 

and Mr Jim Purcell in the light of the Stony Creek, Mulgate Creek, Horsearm Creek and 

Doctors Creek water that caused so much damage to business and private premises in the 

recent flood event particularly in the industrial area. And that we seek public input as part 

of that review.” 

“…that the Late Professor Crawford Munro’s (and Sinclair Knights work) work for the 

Namoi Valley Flood Investigation Trust be obtained and reviewed in the light of the Stony 

Creek, Mulgate Creek, Horsearm Creek and Doctors Creek water that caused so much 

damage in the recent flood event particularly in the industrial area. And that we seek 

public input as part of that review.” 

Council has an obligation under the NSW Governments Flood Prone Land Policy to carry out flood 

studies and floodplain risk management planning. These studies help to reduce the impact of 

flooding and flood liability on individual owners and occupiers of flood prone property, and to 

reduce private and public losses resulting from floods. The Office of Environment & Heritage on 





MAYOR 

Page 318 of 449


behalf of the Ministry for Police and Emergency Services offer financial assistance and partnership 

programs. 

Narrabri Shire Council engaged URS Australian Pty Ltd to complete both the Narrabri Flood Study 

Review and the Wee Waa Floodplain Risk Management Study. Council and the Office of 

Environment and Heritage have previously issued timeframes to URS to complete both the 

Narrabri Flood Study Review and the Wee Waa Floodplain Risk Management Study. However, 

internal Senior Management changes at both URS Australia Pty Ltd and Narrabri Shire Council 

have resulted in both of these projects being significantly delayed. 

On 10 May 2012 Council received a variation for both of these projects. The variation was as a 

result of URS staff changes and further adjustments required to the report. Copies of these letters 

have been included with this report as Attachment 11.3.9.a & Attachment 11.3.9.b. 

On 4 July 2012 a meeting between Councils Engineering Department, the Office of Environment 

and Heritage and URS Australia, determined that the variations submitted were acceptable and that 

funding could be funded under the 2012/13 Floodplain Risk Management Grants Scheme. 

URS confirmed that the Narrabri Flood Study Review will be finalised by September/October 2012 

and that a draft report for the Wee Waa Floodplain Risk Management Study will be provided to 

Council in November 2012, with the final report being delivered early 2013. 


Earlier this year Councils Engineering Department lodged an application with the Office of 

Environment & Heritage for a grant funded under the 2012/13 Floodplain Risk Management 

Grants Scheme. On 12 September 2012, Council received letters of conditional approval from the 

Office of Environment and Heritage for both grant applications. Copies of these letters have been 

included with this report as Attachment 11.3.9.c & Attachment 11.3.9.d. 

At the time of writing this report, the Agreement for both projects have been signed and returned to 

the Office of Environment & Heritage, effectively accepting the offer for grant funding. 

The grant funding would be used to finalise both the Wee Waa Floodplain Risk Management Study 

and the Narrabri Flood Study Review. This is estimated to cost $30,000. 

Of the remaining funding, Councils Engineering Department will engage an accredited company 

specialising in flood study analysis to complete a brief to address the issues identified around the 

Narrabri North Industrial Area, which include a review of the plans prepared by the late Mr Bob 

Christensen, the late Professor Crawford Munro and Mr Jim Purcell. 

This brief will be presented to Council prior to engaging a consultant to complete the review. 

Attachments 

 

 

Attachment 11.3.9.a: Letter from URS requesting a variation to costs associated with the 

Narrabri Flood Study Review. 

Attachment 11.3.9.b: Letter from URS requesting a variation to costs associated with the 

Wee Waa Floodplain Risk Management Study. 





MAYOR 

Page 319 of 449


 

 

Attachment 11.3.9.c: Letter of acceptance from the Office of Environment & Heritage 

for the amount of $70,000 for the Narrabri Flood Study Review. 

Attachment 11.3.9.d: Letter of acceptance from the Office of Environment & Heritage 

for the amount of $10,000 for the Wee Waa Floodplain Risk Management Study & Plan. 


The successful grant funding is allocated for the following amounts; 

Wee Waa Floodplain Risk Management Study $10,000 

Narrabri Flood Study Review $20,000 

Narrabri North Industrial Area Flood Strategy $50,000 

Total $80,000 


Council has an obligation under the NSW Governments Flood Prone Land Policy to carry out flood 

studies and floodplain risk management planning. 


Nil 


Development of Local Economy: Council has the view to facilitate the business and residential 

growth across the Shire. 





MAYOR 

Page 320 of 449


Page 321 of 449 


Floodplain Risk Management Grants Scheme 2012/13 



Page 322 of 449 





Page 323 of 449 





Page 324 of 449 





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ID 

Task Name 

1 WEE WAA LEVEE FLOOD STUDY 

May June July August September October November December January February March April May June July August September 

2/05 9/05 6/0 3/0 0/0 6/06 3/0 0/0 7/0 4/07 1/0 8/0 5/0 1/08 8/08 5/0 2/0 9/0 5/09 2/0 9/0 6/0 3/10 0/1 7/1 4/1 1/1 7/11 4/1 1/1 8/1 5/12 2/1 9/1 6/1 2/01 9/01 6/0 3/0 0/0 6/02 3/0 0/0 7/0 5/03 2/0 9/0 6/0 2/04 9/04 6/0 3/0 0/0 7/05 4/0 1/0 8/0 4/06 1/0 8/0 5/0 2/07 9/07 6/0 3/0 0/0 6/08 3/0 0/0 7/0 3/09 0/0 7/0 4/0 

2 Site reconnaissance, compilation and Review of Addtitional Information 

3 Task 1.1 - Project Plan 



4 Task 1.2 - Inception Meeting 

5 Task 1.3 - Site Reconnaissance 

6 Task 1.4 - Data Review 

7 Task 1.5 - Data Summary report 

8 Task 1.6 - Topographical Survey 

9 Review of data 

10 Task 2.1 – Review Hydrology in Flood Study 

11 Task 2.2 – Review Hydraulic Modelling in Flood Study 

12 Modelling 

13 Task 3.1 – Discuss hydrology with client 

14 Task.3.2 – Develop Base Case TUFLOW model 

15 Task 3.3 - Client review of model 

16 Task 3.4 – Run design events (1% AEP, 1971, "Levee Failure" and Extreme Flood (3*1% AEP)) & 

Calibration (if possible calibrate with 1984 and verify with 1971) 

17 Task 3.5 – Produce Floodplain and Hazard Mapping for the flood events in Task 3.4 

18 Task 3.6 – Plot flood height against the longsection of the levee for the flood events in Task 3.4 

19 Task 3.7 – Determine the design criteria for the levee to prevent the larger of the 1971 or the 1%AEP 

Flood. Requiments to defend against the Extreme flood will also be provided 

20 SES Requirements 

21 Task 4.1 - Report water levels at the Wee Waa flood warning gauge 

22 Task 4.2 - Identify overtopping locations and sequence of breeching 

23 Task 4.3 - Estimation of depth of flooding within the Wee Waa Levee for design storms 


24 Task 4.5 – Trigger levels at the Wee Waa flood warning gauge for the closing of flood gates etc. 

25 Reporting 

26 Task 5.1 - Produce report for the assessment 

27 Task 5.2 - Present to Council for review 


28 Task 5.3 - Council Review 

29 Task 5.4 - Amendment of final documents 

30 Task 5.7 - Final Delivery 

31 Completion of Contract 

32 Task 8.1 - Completion of Contract 

4/09 

Project: Wee Waa Program 02 

Date: Tue 24/04/12 

Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline 

Page 1 

Page 326 of 449

Attachment 11.3.9.c 



Page 327 of 449 


Attachment 11.3.9.d 



Page 328 of 449 




Subject: 

Author: 


Alcohol Free Zone – Narrabri Airport 


Nil 

RECOMMENDATION: That the Council create an Alcohol Free Zone around the 

Narrabri Airport Terminal and install appropriate signage to assist with the enforcement of 

the Alcohol Free Zone. 

Issues 

The purpose of this report is to allow Council to adopt the proposal to establish an Alcohol Free 

Zone around the Narrabri Airport Terminal. 

 

 

Results of the public exhibition. 

Sign installation to enforce the zone. 

Background 

At the Ordinary Meeting on 29 June 2012 Council resolved (vide Minute No.393/2012); 

“…that the Council initiate a Public Consultation process in accordance with Section 

644A of the Local Government Act 1993, in relation to the possible creation of an Alcohol 

Free Zone around the Narrabri Airport Terminal; and further that the results of the Public 

Consultation process are to be reported to a future meeting of Council.” 


The proposal to establish an Alcohol Free Zone around the Narrabri Airport Terminal was placed 

on public exhibition for a period of fourteen (14) days from Thursday, 23 August 2012 to Friday, 7 

September 2012, and advertised in the following locations; 

Narrabri Courier (Tuesday 21 August 2012) 

Namoi Valley Independent (Tuesday 21 August 2012) 

Wee Waa News (Tuesday 21 August 2012) 

Council Administration Building 

Boggabri Library 

Wee Waa Library 

At the close of advertising, no submissions were received. 





MAYOR 

Page 329 of 449


Attachments 

Nil 


The cost of installing signage is estimated to be of the order of $4,000. Funding to install these 

signs would be sourced from the ‘Narrabri Airport R&M’ budget allocation (current available 

budget remaining is $5,000). 


The process of establishing an Alcohol Free Zone has been conducted in accordance with Part 4 of 

the Local Government Act 1993 and therefore should have no legal implications to Council. 


Nil 


Increase Community Safety: Council has a view to facilitate work to rescue, emergency services 

and law enforcement as well as other community agencies to ensure a safe environment for its 

residents. 

Conclusion 

When Alcohol Free Zones are established in appropriate areas and operated with the required level 

of resources to promote and enforce the zones, they are an effective tool in assisting Police and 

Council to manage public safety in the community. 





MAYOR 

Page 330 of 449



Subject: 

Author: 


Vickery Park, Boggabri – Playground Replacement and Proposed 

Skate Park 

Community Facilities Manager 

Not Applicable 

RECOMMENDATION: That Council endorse the General Manager, as landowner, to 

sign the Development Application prepared by the Boggabri Rotary Club for a Skate Park at 

Vickery Park, Boggabri; and further that a report is prepared for Council to determine the 

Development Application; and further that Council consider allocation of budget in the 

2013/14 financial year for replacement of the playground equipment at Vickery Park, 

Boggabri; and further that Council return the $10,000.00 grant received through the 

Community Building Partnership Program. 

Executive Summary 

 

 

 

 

 

The existing playground at Vickery Park is at the end of its useful life and requires 

replacement due to its deteriorating condition. 

If not replaced the playground may need to be partly or completely closed to the public to 

prevent injury to users. 

Boggabri Rotary Club wishes to construct a skate park at Vickery Park for use by youth in 

the town. 

Limited budget exists for the playground replacement in Council’s budget. 

Council has not allocated budget for the skate park. 

Background 

Vickery Park is located on the corner of Brent and Merton Streets, Boggabri. On one side the park 

is adjacent to the tennis multipurpose courts, and the old Court house (now used as a community 

meeting place) is on the other side (Attachment 11.3.11.a). 

In 2010/11 Council Officers identified the need to replace the aging and deteriorating playground 

equipment at Vickery Park. Successive inspections over three years by Council’s Parks and 

Gardens Officers as well as Council’s Work, Health and Safety Committee identified the 

deteriorating condition of the playground equipment, making it increasingly unsafe for use. 

Due to the condition of the playground equipment Council committed to replacing the playground 

in the 2011/12 Management Plan and allocated $60,000.00 toward the project. Significant support 

was received from the Boggabri community for the playground replacement to proceed. 

The Boggabri Rotary Club had been in contact with Council since 2010 regarding its member’s 

interest in constructing a skate park at Vickery Park. These plans had progressed over 

approximately two year period including consultation with the community, led by the Rotary Club. 

The combination of the playground replacement project and the proposed skate park development 

resulted in the potential for major redevelopment of the whole of Vickery Park. To avoid losing the 





MAYOR 

Page 331 of 449


excellent functionality of the park which currently exists, a Draft Landscape Concept Plan was 

developed in March 2012 (Attachment 11.3.11.b). The Landscape Plan took into consideration 

current uses of the park as well as the proposed developments. The location of the skate park was 

identified primarily to allow for vehicle and pedestrian passersby to informally oversee use of the 

skate park, a recognised form of ‘natural surveillance’ for skate park facilities. 

The Draft Landscape Concept was sent to Boggabri Business Promotions as well as the Rotary 

Club for further comment and review. A public meeting was held in April 2012 regarding the 

Rotary’s skate park proposal and minutes were provided by the Rotary Club (Attachment 

11.3.11.c). 

The Rotary Club submitted a location for the proposed skate park as an alternative to that proposed 

by the Draft Landscape Concept Plan (Attachment 11.3.11.d). 


Due to the age and deteriorating condition of the playground equipment at Vickery Park Council 

Officers recommended that budget be allocated in 2011/12 for replacement of the playground. 

$60,000 was allocated in the 2011/12 budget. 

The majority of the $60,000 allocated budget was deferred in early 2012. $5,000 of the budget was 

retained to finalise planning and design for the project. This budget was carried forward to 

2012/13. 

A grant application for $60,000 was lodged in 2012 under the Community Building Partnership 

program to increase the available budget. $10,000 was granted under the program. 

It is not possible to replace the playground equipment with the available budget of $15,000.00 due 

to the cost of equipment and installation costs. Therefore it is not possible for Council to spend the 

grant on eligible items and achieve the stated object of the project. 

The Rotary Club approached Council in 2010 proposing development of a skate park for youth. 

Rotary consulted the local Boggabri youth and commenced design of a skate park based on ideas 

researched via a tour of facilities in NSW. 

Consent by Council as the land owner is required for a development application to be lodged for 

the skate park proposed by the Boggabri Rotary Club. 

Attachments 

Attachment 11.3.11.a – Vickery Park Location Map 

Attachment 11.3.11.b – Draft Landscape Concept Plan 

Attachment 11.3.11.c – Minutes of Public Meeting coordinated by Boggabri Rotary Club (ID 

227556) 

Attachment 11.3.11.d - Boggabri Rotary Club Alternative Skate Park Location 


Assuming the playground replacement and the skate park development proposed at Vickery Park 

proceed, the following financial implications are expected. 





MAYOR 

Page 332 of 449


Estimated Capital Budget Required 

Detailed designs have not been finalised and therefore detailed cost estimates are not available. The 

estimates below are based on typical unit rates with a contingency factor. 

Quotes have been sourced for the replacement of playground equipment. Quotes were restricted to 

the original available budget of $60,000. If additional funding was available (via grant funding), 

different equipment aimed at motor skill development and educational benefit could be sourced. 

Rotary has indicated its intent to seek external funding for the proposed skate park, and has 

previously asked Council for any funding assistance it is able to provide. 

Project component Estimated Budget Priority 

Playground replacement $60,000 - $100,000 High – Council / Community 

Skate Park $85,000 - $120,000 High – Boggabri Rotary Club 

Bike Play Area $80,000 Low 

Circulation Path 1.5m $65,000 Low 

Entry Statement Pergola $10,000 Low 

Additional Entry Signage $6,000 Low 

Estimated Annual Maintenance Budget Required 

Project component Maintenance program Additional annual 

maintenance cost 

Playground replacement Daily safety inspection; Bimonthly 

Nil due to replacement of 

documented safety existing facility. 

inspection; litter collection; 

softfall rake; repairs and 

maintenance. 

Skate Park Daily informal safety $5,900.00 per annum 

inspection; daily litter 

collection; wk/ft wash down; 

monthly repair and 

maintenance 

Bike Play Area Daily informal safety $2,275.00 per annum 

Circulation Path 1.5m inspection; daily litter 

Entry Statement Pergola collection; wk/ft clean; 

Additional Entry Signage monthly repair and 

maintenance 

As a new infrastructure item, the proposed skate park will be an additional item on Council’s Parks 

and Open Space Asset Management Plan. 

Current Budget 

In 2011/12 Council allocated $60,000 for replacement of the playground equipment at Vickery 

Park due to its age and deteriorating condition. 

The majority of the $60,000 allocated budget was deferred in early 2012. $5,000 of the budget was 

retained to finalise planning and design for the project. This budget was carried forward to 

2012/13. 





MAYOR 

Page 333 of 449


A grant application for $60,000 was lodged in 2012 under the Community Building Partnership 

program to increase the available budget. $10,000 was granted under the program. 

A summary of budget movement is below: 

Project / Original Council Status/Comment Remaining Council 

funding source budget 

budget 

Playground $60,000.00 2011/12 Deferred in 2011/12 $5,000.00 

Replacement 

Skate Park - $0.00 Rotary Club funding – $0.00 

Rotary 

est. cost $85,000 

CBPP Grant $60,000.00 grant ‘Dollar for dollar’ grant $10,000.00 

applied for 

secured 

Total available funds 2012/13 $15,000.00 


Playground Risk Management Strategy 

Council manages its playgrounds in accordance with its Playground Risk Management Strategy. 

Playgrounds are inspected informally by Council Officers during daily maintenance duties and 

formally through a documented inspection every two (2) months as well as by the Work Health and 

Safety Committee. There are a number of Australian / New Zealand standards which apply to 

playgrounds and compliance with these standards assists in providing safe play environments. 

Development Application 

Boggabri Rotary Club compiled a Development Application (DA) for the proposed skate park at 

Vickery Park. The consent of Council as the landowner is required prior to lodgement of the DA. 

It is proposed that a further report is prepared for Council to allow determination of the 

Development Application. 


NA 


Narrabri Shire will be a strong and vibrant regional growth centre providing a quality living 

environment for the entire shire community. 





MAYOR 

Page 334 of 449

Created on Tuesday, 9 October 2012 by engineers 



46-48 Maitland St 

Narrabri 

NSW 2390 

Telephone: 02 6799 6866 

Facsimilie: 02 6799 6888 

Web. council@narrabri.nsw.gov.au 

Disclaimer 

This map is not a precise survey document. 

All care is taken in the preparation of this plan; however, Narrabri Shire Council accepts no responsibility for any 

misprints, errors, omissions or inaccuracies. The information contained within this plan is for pictorial 

representation only. Do not scale. Accurate measurement should be undertaken by survey. 

© Department of Lands NSW 2011. 

© Narrabri Shire Council 2011. 

True North, Grid North and Magnetic North 

are shown diagrammatically for the centre 

of the Narrabri Local Government Area. 

Magnetic North is correct for 2001, moving 

easterly by 0.04° in approximately five 

years. 

Important 

This map was produced on the GEOCENTRIC DATUM OF AUSTRALIA 1994 

(GDA94), which has superseded the Australian Geographic Datum of 1984 

(AGD66/84). Heights are referenced to the Australia Height Datum (AHD). 

For most practical purposes GDA94 coordinates, and satellite derived (GPS) 

coordinates based on the World Geodetic Datum 1984 (WGS84), are the 

same. 


Vickery Park, Boggabri – Playground Replacement and Proposed Skate Park 

GN MN 

TN 

Grid - Magnetic 

10.5° 

Page 335 of 449 

Aerial Photography: 

Contour Interval: 

Projection: GDA94 

Cost: 

Date: Tuesday, 9 October 2012 

Drawn By: engineers 

Vickery Park Location 

Map 


Map Scale: 1:1,851 at A4 

Map Zoom: 525.4 m


Entry Signage 

Bike play with 

road signs, petrol 

station, mail box, 

bus stop, speed 

bumps and cattle 

grid. 

Mulched garden 

beds with low 

sensory shrubs 

Existing screen 

planting 

Existing shade trees 

Open meadow for 

picnics, markets and 

public events 

Existing shelters with 

seating and BBQs 

Court House 

Historical Site 

Proposed location 

of new Skate Park 

with contrasting 

concrete surrounds, 

seats and railing for 

viewing. 

Renewed playground 

extends from 

existing location 

(opportunity to 

retain existing 

equipment). 

Existing Historic 

Machinery 

Entry Signage 

Existing Street 

Trees 

® 

BRENT STREET 

U PLAN 

Landscape Architecture 

PO Box 609 

Cannonvale QLD 4802 

T. (07) 4946 4745 

M. 0414 494 066 

F. (07) 4946 4567 

111006 

15.03.12 

Steve Director Moss, Engineering E. steve@uplan.com.au 

Director Services Report ISSUE A 

Registered Vickery Landscape Park, Architect Boggabri W. – www.uplan.com.au 

Playground Replacement 

DRAFT 

and 

FOR COMMENT 

Proposed Skate Park 

MERTON STREET 

VICKERY PARK, BOGGABRI 

LANDSCAPE CONCEPT 

Page 336 of 449 

Existing lights 

Irrigated lawn 

This Landscape Design 

and all associated 

products remain the 

copyright of U PLAN Pty 

Ltd. The design shall 

October 2012 not Ordinary be reproduced Business or Paper 

transmitted without 

written permission. 

Proposed circulation 

path 1.5m wide, 

concrete. 

New amenity building 

Entry Statement 

Pergola 

DRAFT 

FOR COMMENT & REVIEW 

SCALE = 1:200@A1 

20 0 

200 400


RJTA Y CLUB F BOfiG ÄRif f 

/ r 

2 

// 24 

/ C/dox qq 

« C 44£L og g a 2 

o-o 

agg 



Page 337 of 449 



BOGGABRIROTARYCLUB 

Background/ Skate 

Park proposal 

There has been some discussion in the community of Boggabri regarding the proposed installation of a 

skate park in the Vicary park at Boggabri. 

A document circulated by Narrabri Shire council does not represent the intention or wishes of the 

Boggabri rotary club. This map shows a proposed skate park located on the northern end of the park 

adjacent to the steam engine display and north of the existing playground equipment originally installed 

by the Apex club. This area is the traditional site of the carols in the park at Christmas time and a 

valuable open space for recreation. 

The attached draft map shows the preferred location of the skate park, namely in the area east of the 

existing toilet/amenities building towards the southern end of the park, with skate park running east 

west 

There has been some discussion amongst community members as to whether this area is too close to 

the children's 

playground. 

During the planning stage of the skate park, 2 carloads of skateboard/BMX/scooterriders were taken by 

Rotary club members to a selection of skate parks in the region to "test drive" facilities already erected 

In other towns. Each of the participants were asked to fill in feedback sheets as to their experiences at 

each venue. Some of the participants were beginners and some were experienced skaters/riders. 

At some venues parents and the local skaters/riders were interviewed as to the design merits of their 

facility. One of the issues that came up was the need to entertain younger members of the family that 

were non 

skaters/riders if the parent was supervising the older members of their family on the skate 

park. Most agreed that a combined facility such as proposed in Boggabri would be ideal, where younger 

family members could use the playground, and older members could use the skate park. 

In the Boggabri proposal, the preferred site of the skate park by the Rotary Club would allow for this and 

take advantage of the sheltered areas between the two play areas being a buffer zone and potential 

supervision area for parents. Another seating area for skaters "too 

cool" to hang out with the 

supervising parents could be erected on the southern side of the park in full view of the parent area. 

Installing the skate area as proposed by the Rotary club, would result in less disruption to the park, with 

very minimal loss of trees, minimise cost, and still allow for a supervised and visible area. 

The design of the of the skate park itself was done in conjunction with a leading park designer, taking 

into account the experiences of the local "skate park test drivers". The design will allow for all types of 

skate/BMX/scooter users, and cater for less experienced and also more experienced riders, within the 

confines of a realistic budget. 



Page 338 of 449 


. 


Bank 

Bank 

1.2m x 2.5m 

Centre slide rail 

quarterpipe 

Radiused h eg Bowl 

1.5h x 2.4rad 1.5h x 2. d 

1m x 2.5m 

Quarterpipe 

Flatbank 

1.5hx2.5w 

x 2.4rad 

Bank 1m x 2.5m Transition Platform 

O.uarterpipe 0.5h 

x 2.0w Radiosed hip 45 De owl 

1.5h 

x 2. 1.5h x 2.4rad 

Bank 

Court House 

Tennis courts 

PROPOSED SKATE PARK 

BOGGABRI ROTARY CLUB PROJECT 

VICKERY PARK BOGGABRI 

OPTION 2A 

Bank 



Page 339 of 449 


- 


- 

Laidlaw street 

Police residence Police residence Bowling club greens 

Bowling club 

Police station 

Court house 

Area for 

proposed 

yr Skate 

park 

Tennis club 

Playground a ea -- Building 

Toilet 

Vickery Park 

block 

Red Cross 

rooms 

Lions 

club 

vierton street 

ROTARY SKATE PARK... 

PROPOSED (LOCATION OPTION 2) VICKERY PARK BOGGABRI 

r 



Page 340 of 449 


Attachment 11.3.11.d 



Page 341 of 449 



12 

NOTICES OF MOTION 



Page 342 of 449

NARRABRI SHIRE COUNCIL OCTOBER 2012 NOTICES OF MOTION 

NOTICES OF MOTION 

12.1 NOTICES OF MOTION 

GENERAL WASTE BINS 

(JT:EL) 

Cr Tough has advised that at the next meeting of Council he intends moving the following Notice 

of Motion: 

“That Narrabri Shire Council make available at cost, upon request from 

residents of the Narrabri Shire, 240lt red lidded general waste bins.” 

Support 

This is a very family orientated direction for Council due to many families finding it impossible to 

dispose of their general weekly waste in the small 120lt bins currently provided and as a 

consequence requiring access to the waste disposal sites. 

Up until now this has been a small inconvenience but due to the new ‘tip’ charges it is now causing 

undue extra financial pressure on families household budgets. 

As Council wants to encourage a superior service to residents especially for basic services this will 

be a progressive step towards that goal. 

Cr J Tough 

COUNCILLOR 

General Manager's Comment 

Councillors are advised that the Regional Waste Tender, of which Narrabri Shire Council is a 

party, close on 16th October 2012. Consideration of the above Notice of Motion could compromise 

the evaluation process. It is therefore suggested that Council defer its consideration until the tender 

process is completed. 

While the cost of replacement bins will be covered by those ratepayers requesting the service, the 

potential additional cost associated with larger volumes of waste requiring disposal is worthy of 

further investigation. Larger "red lid" bins could, in some cases, lead to additional volume as the 

incentive to minimize waste disposal is reduced. 

NOTICES OF MOTION REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 




MAYOR 

Page 343 of 449


12.2 NOTICES OF MOTION 

PUBLIC HEARING AND CREATION OF EXECUTIVE COMMITTEE 

(BOR:EL) 

Cr O’Regan has advised that at the next meeting of Council he intends moving the following 

Notice of Motion: 

“That as Mrs Victoria Hamilton and Mr Phil Laird have requested, we call a public 

hearing under S734 of the LG Act, we agree to facilitate this instrument and we create a 

committee we will call an executive committee.” 

We suggest that the make-up of this Committee be from a nominee from each adjoining Council as 

well as Liverpool Plains and that each Council be invited to share the cost of hall hire for one day 

of The Crossing Theatre, a stenographer and, video hire to collate the peoples submissions etc. 

The Committee will be asked to field submissions regarding health problems from coal dust and 

water contamination from aquifer interference as well as property access by mining companies. 

Support 

The support to conduct this hearing will come from a reading of the 734 Act itself. 

“Public hearing by a council. 

734 

(1) This section applies to a public hearing that by this Act (section 29 

excepted) is required to be arranged by a council with respect to any 

matter. 

(2) The public hearing is to be conducted in such manner as is determined by 

the Council subject to regulations. 

(3) A report of the public hearing must be furnished to the Council and the 

Council must make the report public. 

(4) The Council must consider the report public before making any decision 

with respect to the matter to which it relates.” 

The key here is three words, 

 

 

is “required” by a Council leaves us no choice as a member of local government. 

and the word “must” be furnished and “must” consider the report leaves us without an 

option to refuse . 

This is probably the most democratic section of our Act that is made available to the ratepayers of 

Australia. 

Cr GB O’Regan 

COUNCILLOR 





MAYOR 

Page 344 of 449


General Manager's Comment 

Further to the consideration (and deferment) of Cr O'Regan's Notice of Motion on the same subject 

to the September 2012 Ordinary Meeting, the General Manager and the Director of Corporate 

Services have met with Cr O'Regan which has resulted in the above Notice of Motion being 

submitted. 

Legal advice has been sought from the Local Government & Shires Association of NSW with 

respect to the interpretation of section 734 of the Local Government Act, 1993. Verbal advise 

received is that section 734 refers to the process that a council must follow once the decision is 

made to hold a Public Hearing rather than the obligation/requirement to hold a hearing. This 

corroborates previous advice handed down by the Supreme Court in a similar matter relating to 

Narrabri Shire Council. The following is a an extract from the advice received from Council's 

solicitors in May 2011: 

"His Honour found that the submission was not based on the law, and that there 

is no legal basis to order the Council to hold a public hearing on these grounds. 

He held that s.734 of the Act is only a "machinery provision", indicating how a 

meeting is to be held, not the circumstances in which it should be held........" 

Councillors attention is also drawn to s 47G (2) of the Act which states (in part): 

"(2) The person presiding at a public hearing must not be: 

(a) a councillor or employee of the council holding the public hearing, or 

(b) a person who has been a councillor or e player of that council at any 

time during the 5 years before the date of his or her appointment". 

This effectively requires that the person appointed to preside over a public hearing must be 

independent of Council. 

Cr O'Regan's interpretation of s734 in that Council is mandated by the Act to hold a public hearing 

on request from an individual or individuals from the public is not supported by legal advice and 

therefore the decision as to whether a public hearing is held rests solely with Council. 

Additionally, the motion does not address the funding issue and there is no current allocation 

within the 2012/13 Budget. 





MAYOR 

Page 345 of 449


13 

CORRESPONDENCE 



Page 346 of 449

NARRABRI SHIRE COUNCIL OCTOBER 2012 CORRESPONDENCE REPORT 

13 CORRESPONDENCE REPORT 

13.1 CORRESPONDENCE (EL:EL) 


received and noted. 

That the letters of appreciation from September 2012 be 

Correspondence has been received from the following and will be available at the October 2012 

Council Meeting: 

 

 

 

 

 

 

 

 

 

 

Cancer Council thanking Narrabri Shire Council for its support for the Namoi Valley Relay 

for Life; 

Cancer Council thanking the staff of Narrabri Shire Council for supporting Daffodil Day 

2012; 

The Courier thanking the Councillors, General Manager and staff of Narrabri Shire Council 

for sponsoring the Narrabri Shire 2012 Award for 12 years and under Junior Sportsperson 

of the year; 

Alice Bourke thanking Jenny Campbell, Narrabri Library for providing the excellent 

“Fractured Fairy Tales” writing workshop for the home school group; 

Helen Briggs thanking Jenny and Janine, Narrabri Visitor Information Centre for letting 

her use the internet whilst in Narrabri; 

Ron Barnes, Statewide Mutual Board of Management thanking the General Manager for 

allowing a member of staff to participate in the 2012 Statewide Mutual Risk Management 

Conference and congratulating Helen Carroll for the way she delivered her topic and 

fielded questions from the floor; 

Kevin Humphries, Member for Barwon congratulating Penny Jobling and the Narrabri 

Shire Tourism staff on winning the 2012 CountryLink Inland Tourism Awards with the 

Local Government Award; 

Simone Blakeman, Logistics Demonstration Team thanking the Council for making the 

NBN Co Discovery Truck visit to Narrabri in July 2012 a success; 

Tony Young, Site Leader, Narrabri BEST Employment Ltd congratulating Narrabri Shire 

Council on its success at the Narrabri NBN BEST Business Awards; 

Ted Bennett, P & F Fundraising Co-ordinator, St Francis Xavier’s Primary School 

thanking Narrabri Shire Council for its generous support towards the success of the 2012 

Variety Bash: Balmain to Bamaga breakfast hosted by St Francis Xavier’s School. 

CORRESPONDENCE REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 




MAYOR 

Page 347 of 449


14 

PRESENTATION OF 

PETITIONS 



Page 348 of 449

NARRABRI SHIRE COUNCIL OCTOBER 2012 PRESENTATION OF PETITIONS REPORT 

14 PRESENTATION OF PETITIONS REPORT 

Petitions received to date – Nil. 

PRESENTATION OF PETITIONS REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS 

HELD IN THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON 



MAYOR 

Page 349 of 449


15 

QUESTIONS WITHOUT 

NOTICE 



Page 350 of 449

NARRABRI SHIRE COUNCIL OCTOBER 2012 QUESTIONS WITHOUT NOTICE 

15 QUESTIONS WITHOUT NOTICE 

15.1 QUESTIONS WITHOUT NOTICE REGISTER 

Subject: 

Author: 


Questions Without Notice Register 


Nil 

RECOMMENDATION: That the Questions Without Notice Register report be received and 

noted and that the completed items marked ‘yellow’ be approved for deletion from the 

Register. 

Issues 

 

Provide an updated Questions Without Notice Register to Council 

Background 

Questions of staff raised by Councillors at Council Meetings are recorded so that responses can be 

provided. 


Questions raised at the September 2012 Council meeting have been included on the Register and 

responses from the relevant staff have been provided. 

Attachments 

 

Questions Without Notice Register – Attachment 15.1.a 


Nil 


Nil 


Nil 


Nil 

QUESTIONS WITHOUT NOTICE PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 




MAYOR 

Page 351 of 449

REF NO 

DATE OF 

MEETING 

QUESTION 

RAISED BY 

Q 098 21‐Aug‐12 Cr Bolton 

Q 099 21‐Aug‐12 Cr Bolton 

MATTER RAISED 

QUESTIONS Attachment WITHOUT 15.1.a 

NOTICE REGISTER 

What is the current status of Flood 

Protection for the Doctors Creek Pump 

Station 

What is the current status of the 

smoking program for sewer connections 

within Narrabri 

DEPT 

DES 

DES 

OFFICER 

DES 

DES 

RESPONSE 

Investigating pump capacity and 

rising main. Also possibility of 

increasing capacity of wet well 

Temporary suspension of works 

until cleaning and camera work on 

sewer mains in Narrabri completed 

RESPONSE 

DATE 

2/09/2012 


Q 100 21‐Aug‐12 Cr Lowder 

What is the impact on Council's budget 

from the recent announcement by the 

Federal Government of a reduction in 

the Financial Assistance Grants to 

Councils? 

DCS 

DCS 

The budget had been prepared prior 

to any notification and on a 

conservative basis. The General 

Component Budget was $3.3M and 

the revised is now $3.558071M. The 

Roads Component Budget was 

$1.919M and the revised is now 

@2.025865M. Council now has an 

additional $364,936 available which 

will be included in the next 

Quarterly Budget Review 


Q 101 21‐Aug‐12 Cr Redding 

Can an update on the status of 28 

Mooloolabar Street, Narrabri West be 

provided to the next meeting? 

GM 

MPD 

Section 121B order has been drafted 

in order to effect demolition. 

Provides three months for owner to 

demolish in accordance with legal 

advice. Adjustments were made to 

the initial draft order following a 

Structural Engineers and Hazardous 

Waste Assessment report and legal 

advice. 



1 of 3 October 2012 Last Ordinary Updated Business 9/10/2012 


Page 352 of 449

REF NO 

DATE OF 

MEETING 

QUESTION 

RAISED BY 

Q 102 21‐Aug‐12 Cr Faber 

Q 103 25‐Sep‐12 Cr Redding 

Q 104 25‐Sep‐12 Cr Scilley 

Q 105 25‐Sep‐12 Cr Finlay 

Q 106 25‐Sep‐12 Cr O'Regan 

Q 107 25‐Sep‐12 Cr O'Regan 

Q 108 25‐Sep‐12 Cr Booby 

Q 109 25‐Sep‐12 Cr Booby 

Q 110 25‐Sep‐12 Cr Knox 

MATTER RAISED 



Why are the Headstones at the Narrabri 

Lawn Cemetery being moved when 

mowing is undertaken? 

DEPT 

DES 

OFFICER 

DES 

What is the current status of the 

building at 28 Mooloolabar Street? GM MPD 

What is happening with the West Lake 

project? DES DES 

What is the status of SR12 and the 

proposed mining development? DES RSM 

Has the possible drainage of West Lake 

to allowthe removal of weed and 

sedimant build up progressed? DES DES 

Can Council be provided with the actual 

cost of constructing the new steps and 

ramp to the Administration Building? 

GM MPD 

Has the issue of pool charges for 

coaches been raised and has it been 

resolved? DES DES 

What is Council doing to "flood proof" 

Shannon Estate? DES DES 

Concerns have been raised in relation to 

"Tip Fees". Can something be done to 

inform the public? 

DES CFM 

RESPONSE 

RESPONSE 

DATE 

They are not removed for mowing, 

only if need to make room for plant 

when excavating for internment, 


then replaced. Need more 

information ‐ which headstones and 

when 

A report will be prepared for next 


Committee meeting 







To be addressed with the Narrabri 

Lake Plan of Management 3/10/2012 

Allocated budget was $150,000. 

Current committeed expediture to 

date is $68,243. Awaiting a final 

invoice for incidentals. 

A report will be prepared for Council 



Fee schedule and explanation to be 

included in Courier as advertisement 








Page 353 of 449

REF NO 

DATE OF 

MEETING 

QUESTION 

RAISED BY 

Q 111 25‐Sep‐12 Cr Collyer 

Q 112 25‐Sep‐12 Cr Collyer 

Q 113 25‐Sep‐12 Cr Lowder 

Q 114 25‐Sep‐12 Cr Faber 

MATTER RAISED 

Have those who made submissions to 

the new LEP been individually 

responded to and advised of the 

outcome? 

Was the sealing of the Manilla Road 

addressed in the recent VPA's with the 

mines? 



DEPT 

GM 

OFFICER 

MPD 

DCS DCS 

What is the status of the Doreens Lane 

project? DES DES 

There has been some negative 

comments on Council's Facebook page 

in relation to the new tip fees. Can this 

be addressed or responded to? 

GM EDM 

RESPONSE 

Acknowledgement letter sent to 

those who provided a submission. 

Once the final outcomes are known 

by the parliamentary Counsel and 

DOPI individual responses will be 

sent. 

Yes. It is included in the VPA for the 

Turrawong expansion as a high 

priority however delays in the 

approval process have impacted on 

the expansion 



RESPONSE 

DATE 







Page 354 of 449


16 

MATTERS OF INTEREST 



Page 355 of 449

NARRABRI SHIRE COUNCIL OCTOBER 2012 MATTERS OF INTEREST 

16 MATTERS OF INTEREST 

16.1 MATTERS OF INTEREST 

Subject: 

Author: 

2013 National General Assembly 


Issues 

 

Receive and note the information regarding the 2013 National General Assembly. 

Background 

On an annual basis, Council nominates Delegates to attend the National General Assembly on 

behalf of the Narrabri Shire and often to present motions on Council’s behalf. 


Reference is made to correspondence received by Council on 14 September, 2012 from the 

Australian local Government Association. A transcript of the letter is reproduced below:- 

“To the Mayor, Councillors and CEO 

The 2013 National General Assembly (NGA) will be held from 16 - 19 June in Canberra. 

I encourage you to 'Save the Date' as next year's NGA promises to be a critical event for 

local government. 

The NGA has grown in recent years to be the pivotal national local government event 

attracting a high level of interest from councils around Australia. Local government 

representatives meet in Canberra to debate national local government policy, to network, 

and to hear from and influence federal politicians and federal policy. 

Given the Federal Election next year, the NGA presents opportunities to seek commitments 

from political parties and to place local government's priority issues on the national 

agenda. The NGA is also scheduled shortly after the Federal Budget which will give us an 

opportunity to examine how the budget affects local government. 

Traditionally federal politicians address the NGA and with 2013 being an election year, we 

anticipate the Prime Minister, Minister for Regional Australia, Regional Development and 

Local Government and the Leaders of the major parties all accepting our invitation to 

address the NGA. 

Your council's involvement in the NGA is vital in ensuring a the united local government 

voice so ALGA can maintain the focus on local government and drive better results for us 

at the national level 

The Regional Cooperation and Development Forum, held in conjunction with the NGA, is 

an opportunity for local government to explore the challenges and opportunities arising 

MATTERS OF INTEREST PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 




MAYOR 

Page 356 of 449


out of regional development. The Forum is also when the State of the Regions Report is 

launched and provides an opportunity to hear from the Report authors, National 

Economics. The 2013 Forum will be held in Sunday 16 June. 

More detailed information will be sent to you over the coming months. In the meantime I 

urge you to save these dates to ensure your council is represented in Canberra next year. 

National General Assembly of Local Government 16 -19 June 2013 

Regional Cooperation and Development Forum 16 June 2013 

Attachments 

Nil 

Yours Sincerely 

Mayor Felicity-ann Lewis 

President” 


Nil 


Nil 


Nil 


Nil 





MAYOR 

Page 357 of 449



Subject: 

Author: 

Human Resources Update 

Human Resources Manager 

Issues 

 

 

Recruitment Update 

Make It Work – Sharing Workers Locally Pilot update 

Background 

An update on activities was provided at the August 2012 Council meeting. This information 

follows on from that report. 


New appointments 

Gardener (Wee Waa) 

Water Services Operator 

Aquatic Facilities Manager 

Venue Attendant – Casual 



Casual General Assistant - Tourism 

Casual General Assistant - Tourism 

Exiting employees 

Information Services Manager 

Community Facilities Officer 

Saleyards Operator 

Finance Officer (temporary) 

Current Recruitment 

Venue Manager of The 

Crossing Theatre 

Information 

Manager 

Services 

Applications close 5pm, Friday 

28 September 2012. 



Water Services Operator Applications close 5pm, Friday 






MAYOR 

Page 358 of 449


Water Services Plant 

Operator 

Temporary/Casual 

Attendants 

Pool Operator 

Pool 



Positions offered. Awaiting return of 

documentation accepting position. 

Positions offered. Awaiting return of 

documentation accepting position. 

Library casuals Interviews being held Tuesday 

2 October 2012. 

Saleyards/Airport 

Operator x 2 

Gardener (Boggabri) 

Make It Work: Sharing Workers Locally Pilot update 

Position description currently under 

development. 

Recruitment progressing. 

The Graduation Ceremony was held at the Visitor Information Centre on 5/9/2012 and was 

attended to by General Hands, MIW: SWL committee members, Host Employer representatives 

and family members of graduates. 

Since graduating, one general hand has now accepted full-time employment with the Australian 

Cotton Research Institute and another attended an interview for a position with Santos. The 

remaining General Hand finished his 4 month placement with Auscott and will be working at the 

Narrabri Waste Facility until his final day with Council on 19/10/2012. 

A project plan will be completed to outline priorities, timeframes, stakeholders and the costs to run 

this program again in 2013/2014. The General Manager will propose to the newly elected Council 

that the program is run again next year after a review by committee members. 

Attachments 



These activities have been budgeted for the 2011/2012 budget. 






These activities are in line with the management plan. 





MAYOR 

Page 359 of 449



Subject: 

Author: 

Economic Development October Update 


Issues 

 

To provide Council with an update on projects undertaken by the Economic Development 

Section (EDS) during the last month. 

Background 

The Economic Development Section encompasses Economic and Community Development. 


The following ongoing tasks are being undertaken by the EDS. 

Operated Community Information Stalls in Boggabri, Wee Waa and Narrabri during Local 

Government Week. Arranged plants to be purchased from Boggabri Nursery, collected giveaways 

from various departments and completed necessary approvals. The stalls were well attended with 

(approximately) 120 community members visiting the Boggabri Stall, 120 the Wee Waa Stall and 

80 the Narrabri stall. The Wee Waa Library also received 33 new memberships. 

Prepared Aquatic Centre Update 24 September 2012. Provided to September Council Meeting and 

The Courier (printed 27/09/12) and placed on Council’s website. 

Collated Sporting Wall of Fame (SWOF) nominations for 2002 – 2012 and provided to SWOF 

Committee for assessment and recommendation. Sent letters to successful and unsuccessful 

applicants. Ordered plaques which will be mounted on the SWOF in November 2012. Provided 

article and successful names to The Courier (printed 27/09/12). Created nomination form based off 

policy that was provided by the SWOF committee. Wrote report for Council to adopt policy. 

Met with Advertising Manager at The Courier to discuss Council involvement in the Money-go- 

Round business promotion. Subsequently wrote report for Council consideration. 

Arranged accommodation for two students staying in Narrabri Shire under the NSW Rural Doctors 

Bush Bursary Scheme. Council will host two medical students for a short period in December 2012 

and January 2013, during which time they spend two weeks in their sponsoring rural area 

experiencing work and life in a rural community. One student is sponsored by Council and the 

other is sponsored by the Country Women’s Association. 

Arranged front counter display for White Balloon Day which raises awareness about child sexual 

assault. 

Completed application for The MAC Community investment fund 2013 to request sponsorship 

funding for plaques to recreate a 1 st Australian Armoured Division Memorial. Sourced quote from 

Turner Signs & Embroidery which included 8 plaques and 1 sign as well as installation. Thirteen 

letters of support for this project have been received from community members. 





MAYOR 

Page 360 of 449


Sent The MAC Community Investment Fund 2013 application to community groups based on their 

criteria being that they correlate with the Narrabri Shire Community Strategic Plan. 

Took photos at the Mock Council Meeting held in the Chambers and provided to The Courier. 

Following meetings with Narrabri Shire childcare providers, was made aware that their regulations 

include shade requirement for outdoor spaces. Identified a grant provided by the Cancer Council 

NSW - North West Region that included shade marquee structures that may be fully funded. 

Communicated with Cancer Council NSW and sent information and application forms to childcare 

providers. 

Distributed posters and information pamphlets on local events and programs to Narrabri Shire 

Libraries and Visitor Information Centre. This shows Council support for community groups. 

Discussions with various departments of Council to obtain information to place in Council’s 

Weekly Update article published in each Thursdays’ edition of The Courier. 

Maintained Council’s website as required with all Departments’ current advertisements, public 

exhibition documents and media releases, as well as general updates and changes as required. 

Monitored and updated Councils Facebook page (>620 followers) and responded to questions and 

comments made by members of the public. Deleted comments that contained offensive language. 

Further communication with Digital Switchover Liaison Officer for this region. Provided additional 

contact details of priority groups that require education and awareness raised about digital 

switchover given that analog TV signals will be switched off permanently on 27 November 2012. 

Arranged for water services section to put into their work programme to fix the water pipe at 

Frome and Oakham Streets Boggabri which Council had agreed to do when it sold the property a 

few months prior. 

Organising run sheets, writing out storyboards and content, contacting people and businesses, 

arranging times and destinations enabling the production company that has been engaged to create 

the DVD to be as efficient as possible when they arrive to undertake filming. 

Wrote a letter of response to the Transport for New South Wales department providing information 

on matters relating to regional air services. 

Arranged for the final Gateway Sign to be placed on the boundary between Narrabri Shire and 

Gwydir Shire. All five Gateway Signs have now been installed. They are positioned on the Newell 

Highway, north of Bellata and mid-way between Narrabri and Coonabarabran, Kamilaroi Highway, 

south of Boggabri and west of Wee Waa and as stated between Narrabri and Gwydir Shires. 

Forwarded letter to HJ Palmer & Co requesting that they organise to undertake a plan of 

subdivision and have them registered with two easements for water and sewer on the block of land 

recently sold by Council on the corner of Frome and Oakham Streets, Boggabri. This process is 

now in play. 

Provided a Sydney based residential investor with a range of Narrabri Shire information. 





MAYOR 

Page 361 of 449


Organised for the participant and his support crew to stay at The Mac (which they provided at no 

charge) as they came through Narrabri on their Bourke to Back 1,200 km charity solo bicycle ride 

to raise funds for Lifeline. Further, attended a function at the Narrabri Art and Craft Society where 

the rider talked about raising awareness for suicide prevention and depression and his reasons for 

undertaking the journey. 

On speaking with Sydney based developers, provided a range of information and contacts for them 

to undertake further research into the Narrabri Shire economy. 

Spoke to Water Services Manager to provide price and timing to undertake Francis Street sewer 

extension. Received price and authorised water services section to undertake the extension. 

Sewerage has now extended down Francis Street enabling Lots 1 & 2, DP 848415 to be able to 

connect to the service. 

Contacted business who had expressed an interest in the Francis Street blocks and advised that they 

were going to be advertised the following day. 

Wrote a letter to HJ Palmer & Co advising them of the successful removal and reinstallation of the 

water pipe at Frome and Oakham Street Boggabri and requesting that they undertake and finalise 

the following: 

Register a 1.0 metre wide easement over the new water pipe that supplies Lot 14 

Register a 3.0 metre wide easement over the existing sewer main 

Organised a box of brochures promoting Narrabri Shire Council to go to Integrity New Homes. 

With General Manager had two phone conferences with representatives of KPMG to discuss 

aspects of the proposed Infrastructure Services Model report. 

Company Name 

Quick Cool 

Len Sevil Real 

Estate 

Investor 

Speedy 

Solutions 

The Courier 

Whitehaven 

Investor 

Staff 

Meetings Held 

Discussion 

Spoke to owner about new laundry in Maitland Street. Was advised that 

it was in a good position in town and was doing well. Looking at getting 

an employee on a part time basis. 

Gave an extensive guided tour of Narrabri to a potential international 

employee and partner. Both were excited about the prospect of moving to 

Australia and Narrabri Shire. 

Spoke to agent to discuss commercial and industrial sites that may be 

suitable to intrastate investors. Subsequently introduced both parties to 

discuss commercial in confidence matters. 

Met with a Sydney based investor who is looking at investing in Narrabri 

Shire. Meeting went extremely well with subsequent follow up 

discussions. 

Met with organisation to see how business is going. Was told that it is 

going well and progressively building their presence in Narrabri Shire 

with both employers and employees. 

Met with company who discussed a shop local promotion. 

Met with representative of resource company who gave an update on 

their Vickery project. 

Provided detailed Narrabri Shire data, maps and appropriate contacts to 

Sydney based investment company. 





MAYOR 

Page 362 of 449


Local Investor 

The Mac 

Speedy 

Solutions 

Staff 

Met with local investor who wanted information in relation to the Francis 

Street blocks. Provided that information and Expression of Interest 

forms. 

Met with Business Development Manager to discuss their Boggabri 

development. 

Met with the CEO, board member and local representative of the 

organisation to give them a strong understanding of the Narrabri Shire 

economy. They were extremely happy about the assistance they were 

given when they moved here which was the difference between whether 

they opened a site here or in another town. 

Regional Investor Organised planning representative to have pre development application 

meeting with investor who is looking at Boggabri to undertake a small 

residential development. 

Gave an extensive tour of Narrabri to potential resource company 

employee, partner and children. Was pleasantly surprised about Narrabri 

and was grateful about being given the tour. Introduced family to some 

potential child care providers. 

Elton Consulting 

Whitehaven 

With General Manager and Planning Manager provided a range of data, 

suggestions and information relating to consultants who are undertaking 

a social impact management plan for Idemitsu Boggabri. 

Provided a number of Narrabri Shire brochures to Whitehaven for them 

to use in their employee packs for prospective new staff members. 

Discussed the resource industry in general and the success of providing 

introduction tours to some of their prospective employees and wanting to 

continue with that programme. 

The EDS proactively, and on request, provide a range of detailed and ongoing information to 

existing and new businesses that are considering establishing or expanding their presence in 

Narrabri Shire. Initial contact in the form of phone calls and follow up letters and marketing 

materials were sent to potential new businesses. 

Aeropelican have recorded the following figures up until August 2012. 

Narrabri to Sydney Passenger Figures 

2009 2010 2011 2012 

Month Number Month Number Month Number Month Number 

January 521 January 517 January 793 

February 923 February 1101 February 1378 

March 67 March 1165 March 1279 March 1460 

April 1048 April 1009 April 1098 April 1190 

May 1170 May 1009 May 1356 May 1447 

June 1170 June 1054 June 1290 June 1424 

July 1222 July 1032 July 1100 July 1221 

August 1176 August 1005 August 1432 August 1383 

September 1169 September 1215 September 1306 

October 1156 October 1136 October 1296 

November 1077 November 1086 November 1351 

December 951 December 801 December 1060 





MAYOR 

Page 363 of 449


Narrabri to Brisbane Passenger Figures 

2011 2012 

Month Number Month Number 

March 387 January 313 

April 395 February 444 

May 367 March 443 

June 413 April 399 

July 347 May 400 

August 400 June 410 

September 295 July 455 

October 334 August 473 

November 305 

December 318 

Attachments 

Nil. 


There are no financial implications resulting from this report. 


There are no statutory / legal implications resulting from this report. 


There are no environmental impacts resulting from this report. 


Nil. 





MAYOR 

Page 364 of 449



Subject: 

Author: 

The Age-Friendly Community Local Government Grants Scheme 

(AFCLGGS) 

Grants Officer 

Issues 

 

 

Grants Officer has identified funding for age friendly exercise equipment 

A project has been identified by the Community Facilities Manager to provide a pool 

access lift for the new indoor 25m pool. 

Background 

The Age-Friendly Community Local Government Grants Scheme is funded by the NSW Office for 

Ageing in Family and Community Services and is administered by the Local Government and 

Shires Association of NSW. The grant program is an initiative announced by the NSW Ageing 

Strategy 2012. A total of $550,000 has been made available for a period of two years from 1 st July 

2012 to 30 th June 2014. 

Grants are one-off allocations of up to $25,000 for individual councils or $60,000 for two or more 

councils. 

Two of the program objectives are to; 

 

 

‘Identify and implement local solutions to create age friendly local places including 

contributing towards the installation of ramps, signage, seating, footpaths accessible toilets, 

lighting and age friendly exercise equipment’. 

‘Improve the accessibility of community facilities so as to increase their utilisation by 

older people’ 


The outdoor pool currently has a mechanised chair pool lift, however a similar lift for the new 

indoor pool was not planned for. A ramp will be available for those able to wheel themselves into 

the water using a water wheelchair. However not all aged and/or disabled persons have the ability 

to use this facility. As this facility will be available all year round to the community, similar access 

should be available for aged and/or disabled persons. 

The proposed lift is a mechanised lifting chair designed specifically for disabled swimmers with 

reduced trunk stability and strength. 

This grant funding does not require council to provide matching funding so is a good opportunity to 

improve access to sporting facilities for aged and/or disabled persons. The purchase, delivery, 

installation and promotion of the lift is estimated to cost approximately $12,940. Quote and 

product information for the proposed pool access lift is available upon request from the Grants 

Officer. 





MAYOR 

Page 365 of 449


Attachments 

Nil 

Project Manager 

Narrabri Aquatic Centre Manager/ Community Facilities Operations Manager 




Grant does not require financial contribution from Council. 


Reporting requirements for the grant if successful will be carried out by the Aquatic Centre 

Manager in conjunction with Councils Grants Officer. 




Narrabri Shire Economic Social Plan 2012-2015 

16.5 Older People 55+ 

16.5.7 To encourage the improvement of the mental and physical health of older people. 

Action: Council to seek funding to encourage exercise suitable for 55+ 





MAYOR 

Page 366 of 449



Subject: 

Author: 

Minutes of Boggabri Business Promotions Meeting 


Minutes of BBPA Meeting Tuesday 14 th August 2012, 6pm at Boggabri Golf Club 

Present: Rob and Cath Collier, Phil Haire, Stacey and Jim Hodgkins, Jen Devine, Caz Nancarrow, 

Donna Turner, Rhonda McGregor, Donna Block, Ken Bates, Pat and Roseane White, Ken 

McLaren, Barry and Kerry Thompson, Kath and Jason Davis, John Shaw, Jacqui McInerney 

Apologies: Lee and Karina Bourke, Wadette Shaw, Bob McGregor, Gillian and Kevin 

McLauchin, Craig McInerney 

Minutes from the previous meeting read. Moved that minutes were a true and accurate record. 

Moved: Donna B 2 nd : Donna T 

BUSINESS ARISING FROM PREVIOUS MEETING 

Why is Tennis Club required to do the DA to NSC- whoever is using the building needs to put 

in the DA, DA yet to be put in but is still on the agenda to be done as soon as possible 

Skate Park and Rotary Update by Phil- Still waiting on meeting on 21 st Aug, hopefully get go 

ahead to start fundraising. Pat White to look into as Skate Park was not tabled to be looked at at 

next NSC meeting for some reason. 

Dr Accommodation- sent letters off, NSC has acknowledged receipt of letter requesting 

assistance. 

Ken McLaren(Boggy Coal)- 10 houses to be built, houses should be started to be completed 

within 6 mths, Boggabri Coal are willing to assist with this problem of Dr.s housing. Donna B to 

liaise with Ken and look further into this generous offer. 

Ken Bates has been to meeting which discussed the Dr accommodation problem, it was suggested 

that build accommodation behind ambulance building. This would need to be negotiated with 

HNEAH 

Traffic Issue at intersection of Wee Waa and Grantham St- John and Jacqui met with Kevin 

Anderson and Mark Coulton and discussed issue. Kevin and Mark both made representation on 

behalf of BBPA to the Roads and Maritime and also to NSC. A traffic committee study is to be 

completed by Roads and Maritime. Councillor Conrad Bolton was also informed of the issue as he 

is involved with the traffic committee 

Old Railway Hotel and Molly’s Shop- NSC has received a demolition application to demolish 

Molly’s Shop, this should go ahead. Presently no DA has been received to build units at this site. 

Old Railway Hotel issue is complicated by the fact that some of the cars and untidiness has spread 

over onto another parties land. NSC is in talks with this other party to get consent to proceed with 

action to get it cleaned up. Will be kept updated. 





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CORRESPONDENCE 

In 

 

 

 

 

 

Letter from NSC acknowledging submission to Draft LEP plan, will advise of outcomes 

Letter from NSC acknowledging letter re: Dr Accommodation 

Email from Nick Wilton NSC acknowledging letter in relation to Old Railway Hotel and 

Molly McDonalds. 

Sutton Insurance 

Letter from HACC re Future Planning Forum to be held Thurs 30 th Aug. 

Out 

 

 

 

Letter of support sent in relation to Drover’ s Campfire nomination for Tourism Award 

Letter sent to Mark Coulton and Kevin Anderson in relation to intersection at sthn end of 

Wee Waa St with an invitation to come and see this problem for themselves. 

Thankyou letter to Mark and Kevin to thank them for meeting with us and an invitation to 

attend one of our future BBPA meetings. (Kevin can not come to any but may be able to 

attend Spring Garden festival) 

Treasurer’s Report 

Balance as at 31 st July $9927.46 

Unpresented deposits $280.00 

Total $10207.46 

Unpresented chqs $45.45 

Balance as per cash book at 31 st July $10162.01 

Move that treasurers report be accepted 2 nd : Barry 

GENERAL BUSINESS 

Donna reimbursement for meals. Everyone is to be reminded that if you commit to attending 

dinner and don’t end up coming you will still be required to pay. Moved that Donna be reimbursed 

for paying this expense. Moved Cath C 2 nd : Everyone 

NSC Report by Pat White -LEP has been passed by council, the Boggabri Industrial area will 

have to go back to public consultation process as is a significant change. NSC flags-Send letter to 

Council re acquiring Welcome Boggabri Banners. Matters of Interest- send minutes through to 

NSC so they can see our issues 

Vacancy on local health committee- Ken B suggested that a member from BBPA nominate so 

that we have representation, meetings are on 1 st tues of month every 2 nd month (6 meetings a year) 

Spring Garden- invitations to car club, bike clubs, schools doing posters again. Letter to NSC re 

road closures also for X-mas carnival 





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Awards Dinner-nomination forms to go out by end of Aug and returned by 14 th Sept (2wks to 

nominate). Request sponsorship from same mining groups again for an amount of $200 each. 

Maules Creek Coal is kindly going to do our printing again this year. Entertainment to be 

organised again this year. 

Boggabri Booklet- Is in progress, hopefully will have everything sent to printery for proofing by 

end of Aug/early Sept 

Next meeting is on Tuesday 11th September, 6pm at Commercial Hotel 





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Subject: 

Author: 

Narrabri Shire Council Consultative Committee Meeting Minutes 


MINUTES OF THE NARRABRI SHIRE COUNCIL CONSULTATIVE COMMITTEE MEETING HELD 

MONDAY, 30 JULY 2012 IN THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND 

STREET, NARRABRI. 

MEETING OPEN: 

The meeting was opened at 3.05pm by Jenny Campbell, Chairperson. 

PRESENT: Jenny Campbell Libraries/Tourism Representative 

Brett Cameron 

Road Services Representative 

Donna Richardson Finance/IS/Corp Services Admin/ED 


Jason Kay 

USU Representative 

Anthony Smetanin LGEA Representative 

Trish Dandridge Management Representative 

APOLOGIES: Jesse Dixon Community Facilities Representative 

Darral Buck 


Marc Harris 

Water Services Representative 

IN ATTENDANCE: Chris Preston United Services Union New England Branch 

Organiser 

Katie Bowen 

Minute Taker 

TRISH DANDRIDGE WELCOMED THE USU NEW ENGLAND BRANCH ORGANISER, 

CHRIS PRESTON, TO THE MEETING. 

TRISH APOLOGISED FOR THE GENERAL MANAGER, WHO WANTED TO BE IN 

ATTENDANCE AT THE MEETING, THOUGH WAS UNABLE TO DUE TO COUNCIL’S 

LEP MEETING BEING HELD AT THE SAME TIME. 

1. CONFIRMATION OF MINUTES 

Trish advised that the minutes are currently with the General Manager for approval. 

2. WORK REDESIGN PLACEMENT PLAN 

Trish made a presentation in relation to the Work Redesign Placement Plan. 





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Trish advised that this Placement Plan will be located on Human Resources’ intranet page, 

hardcopies provided to the three depots for display on the notice boards, and voluntary workshops 

being held over the next two weeks to allow staff to ask questions and provide their feedback. 

Jenny asked if staff be consulted in relation to any changes made to their position description. Trish 

advised that Managers will consult staff when evaluating and updated the staff’s position 

description. 

Chris asked when the Consultative Committee and staff know whose positions will be made 

redundant. Trish advised that there will be no forced redundancies, and individuals whose positions 

are potentially at risk have been consulted with. 

Chris asked what classification coding is Council following when redesigning positions. Trish 

advised a part of the assessment will be that Council will be using Mercer’s system. 

Chris asked what happens if an employee’s position, which is currently graded 3, becomes a grade 

5, and the employee doesn’t want that position? Trish advised this was unlikely to happen. Chris 

asked if that made the employee redundant, and Trish reiterated that there are going to be no forced 

redundancies. 

Donna asked if when the position descriptions are being reviewed, if the review will be done with 

the Manager as individuals or as a group of employees who hold the same position. Trish advised 

that it would be conducted individually. 

Jenny asked if employees have the opportunity to seek clarification from an arbitrary party if you 

disagree with Management. Trish confirmed that this may be an option for the employee. 

Brett asked why he hasn’t been asked to complete Certificate III in Civil Engineering, when new 

employees have. Trish advised that this matter was his individual concern, and he should raise it 

with his overseer/Line Manager. 

Brett asked why some people in Road Services have progressed through the four steps in one year 

when it took him four years to get to the same step. Trish advised that once again this matter was 

his individual concern, not an item appropriate to raise at a Consultative Committee meeting, and 

that he should raise the issue with his supervisor or he was more than welcome to arrange an 

appointment with Trish to discuss his concerns separately to this meeting. Trish also advised Brett 

that at any stage he was not happy with the way things were being conducted, he had the right to 

use the Grievance and Dispute process by notifying his supervisor about his concerns. 

Brett asked why the Committee hasn’t seen the minutes for the last three meetings. Trish advised 

that the last two meeting minutes, since April 2012, were with the General Manager for his 

approval. Anthony advised that the Committee use to receive copies of the draft minutes and asked 

if this arrangement could happen again. Jenny asked if the Committee could revisit the 

Consultative Committee – Organising Meetings and Agenda Plan. Trish advised that Human 

Resources would be regaining responsibility of taking the minutes, which in turn should expedite 

the production of the minutes. 

Chris asked if the word “quarantine” could be changed to something else in the plan, as he 

considered the word to have a negative stigma. Trish advised that suggestions for replacement of 

that word would be considered. 





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Brett said that he wanted another meeting to be arranged for the workers to discuss the 

organisational structure. Trish advised that Council had approved the structure, and as any 

recommendations from staff in relation to the structure would not have any bearing on the 

structure, the meeting would be futile. 

Trish reiterated that Workshops were being arranged for consultation regarding Work Redesign 

Placement Plan, and that outdoor staff will be notified by their Managers. 

Chris advised that he had serious concerns about the 80/20 ruling. Trish advised that she was open 

to suggestions for alternative arrangements. 

Anthony asked if changes to position descriptions could come through the Consultative Committee 

as the Constitution’s scope included “Job re-design/analysis “. Trish advised that she would arrange 

for this to happen. 

RECOMMENDATION 1: Workshops for the Work Redesign Placement Plan to be arranged for 

next week. 

RECOMMENDATION 2: Information in relation to the Workshops for the Work Redesign 

Placement Plan to be communicated tomorrow. 

RECOMMENDATION 3: Hardcopies of the Work Redesign Placement Plan to be provided to 

all staff with their payslips. 

RECOMMENDATION 4: Committee members to provide any feedback in relation to the Work 

Redesign Placement Plan to Trish by 21 August 2012. 

3. NEXT MEETING 

The next meeting of the Committee is to be scheduled for one or two weeks after 21 August 2012. 

There being no further business, the meeting closed at 4.55pm. 

___________________________ 

Jenny Campbell 

CHAIRPERSON 

APPROVED, recommendations 1, 2 and 4 approved and actions to be commenced: 

______________________________ 

Pat White 


____________________ 

Date 





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Subject: 

Author: 

Narrabri Shire Council Consultative Committee Meeting Minutes 


MINUTES OF THE NARRABRI SHIRE COUNCIL CONSULTATIVE COMMITTEE MEETING HELD 

TUESDAY, 28 AUGUST 2012, IN THE NARRABRI SHIRE COUNCIL COMMITTEE ROOM 

46-48 MAITLAND STREET, NARRABRI. 

MEETING OPEN: 

The meeting was opened at 3.05pm by Jenny Campbell, Chairperson. 

PRESENT: Darral Buck Road Services Representative 

Brett Cameron 


Jenny Campbell Libraries/Tourism Representative 

Trish Dandridge Management Representative 

Marc Harris 

Water Services Representative 

Jason Kay 

USU Representative 

Donna Richardson Finance/IS/Corp Services Admin/ED 


APOLOGIES: Lachlan Cameron Community Facilities Rep 

Jesse Dixon 

Community Facilities Representative 

Anthony Smetanin LGEA Representative 

IN ATTENDANCE: Katie Bowen Minute Taker 

1. CONFIRMATION OF MINUTES 

RECOMMENDATION 1: That the minutes of the meeting of the Consultative Committee 

held on Monday, 30 July 2012, is a true and accurate record of that meeting. 

Moved: Jason Kay 

Seconded: Donna Richardson 

2. WORK REDESIGN PLACEMENT PLAN 

Trish advised that apart from the feedback at the workshops, she had not received any additional 

feedback. Commonly asked questions at the workshops had been addressed with Trish creating a 

Frequently Asked Questions pamphlet that was distributed with Council’s last payslips. 

No-one else had received feedback in relation to the Placement Plan. 

Brett asked Trish if Luke Tanner (Road Services Manager) had provided feedback to her from 

Dick McIlrick. Trish advised that Luke hadn’t spoken with her. Brett said it was apparently about 

the Road Services section being short a ganger’s position (four positions reduced to three) and that 





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there was no street sweeper position. Trish advised that there were no positions called “ganger“ in 

the new structure and there was a position allocated that included the street sweeper. 

Trish advised that those issues were in relation to the organisational structure, not the placement 

plan, and this meeting was in relation to the placement plan feedback. The structure has been set 

and approved by Council and any changes or new positions will then need to be back through the 

Consultative Committee and then up to Council. 

Trish advised that she would speak with Luke in relation to Dick’s feedback regarding the 

Organisation Structure for any further clarification. 

3. NEXT MEETING 

The next meeting of the Committee is to be scheduled for Wednesday, 3 October 2012, at 3:30pm 

in the Committee Room. 

Brett advised that Chris Preston, United Services Union New England Branch Organiser, who was 

going to be in attendance at this meeting, was now an apology due to work commitments. 

There being no further business, the meeting closed at 3:15pm. 

___________________________ 

Jenny Campbell 

CHAIRPERSON 

APPROVED, and recommendation approved and actions to be commenced: 

______________________________ 

Pat White 


____________________ 

Date 





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Subject: 

Author: 

Construction of the Narrabri Aquatic Centre Meeting Minutes 


CONSTRUCTION OF THE NARRABRI AQUATIC CENTRE 

CONTRACT NO. 2011-12/15 

MONTHLY SITE MEETING 

No. 

DATE TUESDAY 14 AUGUST 2012 

TIME 

HELD 

11.03AM 

4 MINUTES 

COMMITTEE ROOM COUNCIL OFFICES NARRABRI 

ATTENDEES NSC Helen Carroll HC Manager Community Facilities 

Lew Oldfield LO Superintendent 

Graham Macpherson GM Superintendents Representative 

Scott McFarland SM Community Facilities Operations Manager 

Stephen Johansson SJ Apology 

Pat White PWhi Apology 

Peter Ward PWa Contracts Manager 

Lisa Wheeler LW Administration Support 

HINES David Hines DH General Manager 

Alan Vermeer AL Senior Project Manager 

Darrell Wright DW Site Manager 

Others 





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Minute Number Subject Action Date Due 

1 Minutes of Previous Meeting 

4.1.1 Agree Minutes of previous meeting All 

4.1.2 Actions from previous minutes 

1.2.1 Site Inductions All Ongoing 

DW confirmed that to date there has been a total of 59 inducted 

into the site. 

LO was of the understanding all necessary Council employees 

have been inducted. 

SM confirmed himself, Anna Booby and some water staff have 

been inducted. SM indicated upon appointment of the new 

Aquatic Facilities Manager they too will need to be inducted. GM 

confirmed HC will also need to be inducted at some stage. 

Ongoing 

1.10.1 50m pool 

LO informed attendees that at last week’s Council meeting it was 

resolved to defer the decision for the appointment of the new 

Councillors following the September election. 

LO indicated that he expected construction will occur after the 

Aquatic Centre is up and running. 

AL requested if any more information was needed? LO informed 

no further information needed as he felt there was enough to 

complete the report. AL reminded LO that the information 

provided was excluding plant. 

LO informed agenda item can now be closed. 

1.10.2 Grandstand 

As for 1.10.1 above. 

Close 

Close 

1.10.4 Variation issues 

LO informed attendees that a meeting has been scheduled for next 

Tuesday evening with the Swimming Club to discuss their 

requirements. 

AL enquired has the Club been allocated space? LO informed no. 

HC provided by way of background, at the previous facility there 

was a Club Room and there has been a commitment by Council to 

accommodate the Swimming Club with some type of room. It has 

been suggested to use the space at the end of the 50 metre pool. 

AL requested whether or not this will affect what they are 

building now? HC confirmed no the Swimming Club will have a 





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stand alone building. 

LO suggested the closure of this agenda item and insertion into 

4.10.5. 

Close 


1.14.5 Bank Guarantees, Insurances, Long Service Levy 

AL informed he is hoping to be in a position to provide the bank 

guarantee this week with the invoice not issuing until the 

guarantee has been received. 

2.3.1 Quality records 

SM confirmed he provided the invoices to DW by way of a 

summary in spread sheet format. LO confirmed agenda item can 

be closed. 

Close 

AL 17/08/2012 

2.8.3 Next month look ahead 

LO acknowledged receipt of one. GM indicated the document is 

very easy to follow however, requested it in pdf format. 

DW provided a summary of the next month look ahead being it 

is:- 

* expecting block work to be completed 

* small roof commencing Monday and it is anticipated it will be 

complete in two weeks 

* plumber and electrical work commencing on the inside of the 

building 

* commencement of car park 

2.12.2 Issues arising from the RFI Register 

AL was of the understanding that the issue regarding the water 

tank had been resolved with the decision being that the water is 

not reused. AL sought confirmation of his understanding and 

confirmation to proceed with the poly tank and its colour. 

GM indicated that the issue regarding the water tank was before 

his time. LO to follow up and advise AL. 

2 OH&S 

4.2.1 SWMS’s 

DW 

LO 

Each 

meeting 

ASAP 

DW confirmed all SWMS’s are held in the site office in files. 

4.2.2 Incidents, Workcover Visits, Audits & Other 

Matters 

Ongoing 

DW confirmed no incidents to report to date. 

Note 





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4.2.3 Other 

LO raised the issue that there is a smaller gap in the water 

barriers on the southern side of the pedestrian barrier and 

requested it to be relocated out to 1.2m. DW indicated he will fix. 

LO also noted that the blinking lights appear to be damaged or 

missing. DW informed that upon delivery of the lights by the 

Council there was not enough batteries for every light. LO 

requested that the lights are inspected prior to leaving the site at 

night to ensure they are working 

DW 

ASAP 

3 Quality 

4.3.1 IMS, SWMS’s 

DW confirmed nil. 

4.3.2 NCR’s, Corrective actions 

DW confirmed nil. DH confirmed Hines’ HSE Manager, Ray 

James is on site today and normally attends every month. Ray 

deals with both HSE and quality. 

Note 

4.3.3 Audits 

As for 4.3.2 above. 

4 Environment 

4.4.1 Environmental Incidents, EPA, Other 

Note 


5 Project Personnel and changes in project personnel 

4.5.1 NSC 

Note 

LO informed attendees that Councillors resolved to appoint LO as 

Superintendent for the project with GM remaining as 

Superintendent’s Representative (working for Council through 

Geoff Burrett & Associates). 

Note 

LO confirmed to attendees that PWa is Council’s Contracts 

Manager and is responsible for the review of claims received. 





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4.5.2 Hines 

AL informed attendees the inclusion of Tracy Burrows, 

Construction Labourer now on site for Hines with all subcontractors 

remaining. 

Note 

4.5.3 GBA 

LO confirmed only change being that of GM as mentioned in 

4.5.1 above. 

6 Industrial Relations 

4.6.1 Hines EBA 

Hines operate under awards and not EBA 

4.6.2 Incidents, union visits, other 

Nil 

7 Community 

4.7.1 Reports, media, complaints 

LO provided to representatives of Hines a copy of the recently 

prepared Newsletter for their review. LO informed that to date no 

complaints have been received only positive feedback. AL 

enquired to whom the newsletter is distributed to? LO informed 

Councillors, local media and on Council’s website. 

Note 

Note 

Note 

LO informed that a site meeting has been arranged for 

Councillors to attend the site following next week’s Council 

meeting (21 August). SM raised that it is currently a construction 

site due to preseason preparation. 

LO confirmed again the meeting arranged with the Swimming 

Club for next Tuesday evening. 

Note 

HC informed attendees that a meeting has been arranged for early 

September with the local schools in regards to their bookings for 

the season. At that meeting discussions will occur in regards to 

changing their block training until early 2013. 

AL enquired what is proposed in regards to access and amenities 

during those times once the pool opens for the 2012/13 season. 

SM informed it is proposed a temporary office will be 

constructed with temporary male and female toilets to be 

installed. SM indicated he will be encouraging the schools that 

changing takes place at school prior to attending the pool. 





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GM informed that Ian Dunnet from The Courier (local 

newspaper) attends the site on a regular basis recording a video 

and taking still photos. 


4.7.2 Completion and staging 

LO informed agenda item can now be removed from any future 

agendas. 

4.7.3 Other 

Nil 

Note 

8 Progress of the Work 

4.8.1 Construction program 

AL informed he will update the program and forward an updated 

version as soon as possible. AL indicated that due to the fine 

weather that we are experiencing and the outlook he is hopeful 

that they may be in a position to catch up a little as currently they 

are only a week behind with construction. 

AL 

ASAP 

4.8.2 Program v actual to date 

AL confirmed still 6 December with an EOT to be provided. AL 

will obtain details from DW and provide however, it is only for a 

couple of days. 


As discussed previously at agenda item 2.8.3. 

9 Subcontractors and Suppliers 

4.9.1 Main Pool Subcontractor 

AL informed that the sub-contractor is Riviera Pools. 

4.9.2 Other subcontractors and suppliers 

Note 

Note 

AL indicated he would update the subcontractor list and provide 

the same to Council. AL ASAP 

4.9.3 Subcontractor / supplier issues 


10 Variations 

4.10.1 50m pool 

Close 





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LO confirmed due to Council’s decision and as previously 

discussed in today’s meeting agenda item can be removed from 

any future Agendas. 


4.10.2 Grandstand 

LO confirmed due to Council’s decision and as previously 

discussed in today’s meeting agenda item can be removed from 

any future Agendas. 

4.10.3 Sewer Realignment 

Close 

AL informed that a revised price has been received from 

Dillon’s Plumbing and he will submit the same to Council. AL ASAP 

4.10.4 Variation Register 

LO confirmed the formal sign off on the 50m pool and the 

grandstand. 


LO confirmed Council’s requirement to construct a Swimming 

Club room. 

AL informed he has reviewed the car park and noted that it is 

currently 400mm higher than the road. AL has discussed with 

the engineer the possibility of dropping the car park down. 

Engineer will provide another drawing removing the storm water 

line. HC enquired what water will the stormwater drain capture? 

AL informed simply only the water off the car park. 

GM enquired if the unused pipes from the Francis Street project 

could perhaps be used at the pool? AL will enquire with Dillons 

Plumbing as to whether or not they have ordered the pipes and 

the price and report back. 

AL 

11 Extensions of Time 

4.11.1 EOT Register 

LO confirmed receipt of EOT for fifteen (15) days. LO enquired 

the latent condition on variation of fill? AL informed variation 

will come however, there will be no delay cost sought. LO 

informed he will confirm EOT and check CC. GM informed CC 

ok however, the latent condition needs review. 

4.11.2 EOT issues 

Nil 





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4.11.3 Other 

Nil 

12 Requests for Information (RFI’s) 

4.12.1 RFI Register 

GM informed currently # 11, 12, 13, 15 and 16 are yet to be 

closed out. 

AL informed # 11 (Entry Roof area revised design) has been 

sorted out and can be closed. AL confirmed the issue was 

covered with the revised structural drawings. 

AL informed # 12 (Revised slab set down details) has also been 

sorted out and can be closed. AL confirmed that this issue was 

also dealt with by the revised structural drawings. 

Note 

AL informed # 13 (Coordination of Drawings - Ho2a &F483- 

03b etc) that issue is not quite finished. 

# 15 (Colour schedule - External & Internal roof + window 

colour) – SJ roof and windows received. 


LO informed he received a phone call from the pool blanket 

people. AL informed discussions will need to take place very 

soon in regards to this. LO informed a message has been left for 

SJ to call to discuss a number of issues. 

13 Financial / Progress Claims 

4.13.1 Certified to date 

Contract Works Reduced Scope 

50m pool LO confirmed removal of this item from 

any future agenda. 

Grandstand LO confirmed removal of this item 

from any future agenda. 

Other Variations 

Total Value Certified to date 

Note 

4.13.2 Payments received Nil 

Nil 





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14 Other Matters and General Business 

4.14.1 Innovation 

AL confirmed the only saving to date is the proposed change to 

the carpark that is, lowering it by 400mm and reducing the 

length of stormwater drainage system. 

Note 

4.14 2 Site Hours of Work 

DW confirmed from daylight to dark every day. 

Note 

4.14.3 Communications 

LO informed improvements required regarding dealing with RFI 

and discussions will take place between SJ, LO and GM. 

All 

4.14.4 General Business 

Pool Surface 

HC enquired is the new pool fully tiled? AL confirmed yes fully 

tiled with concrete (grey) concourse. HC enquired a small glass 

tile? AL was unsure, will review and report back. 

Keys/Locks 

PWa raised the issue of locks and referred to meeting held last 

week with representative in regards to Cyber Locks. AL 

confirmed that a set of construction keys are provided by Hines 

with the Master Key system to be installed as per documents. 

AL 

LO 

AL indicated if it is proposed that CyberLocks are to be used 

this needs to be decided on ASAP due to block work being 

completed. LO to confirm. 

Electrical Surfaces 

AL enquired if anyone had the opportunity to review the 

electrical surfaces that is, were all data and power points are to 

be installed? SM informed no he had not reviewed them since 

their visit to Wollongong. 

GMc informed he had reviewed the telephone disconnection and 

reconnection. LO directed that drawings will need to be 

reviewed ASAP by SM, HC, GM and LO. PW suggested that 

perhaps Nick Price (Council’s IT Manger) may also need to be 

LO, HC, 

SM, GM 

ASAP 





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involved. 

Kitchen 

AL informed that some thought needs to be given, sooner rather 

than later, in regards to kitchen, benching and PC items. HC 

requested if GM had a list? GM informed no it is best to go off 

the plan. LO indicated that SJ will need to be involved. 

HC informed that when colours have been discussed in the past 

it was always decided “we will do that later”. HC informed that 

it was reported to the Councillors that the colours would align 

with the corporate colours and therefore we should ensure this 

happens. 

Chemicals 

SMc enquired regarding the storage of dry chemicals. AL 

informed in the plant room there is a cylinder shaft for CO2. SM 

informed that hydrochloric acid is currently used not CO2. SM 

also informed that dry chemical is normally purchased by the 

pallet and just wanted to ensure there is sufficient room in the 

plant room. AL informed access to the room, for bulky items, is 

by a roller door at the rear. AL indicated that he will have 

discussions with DW in regards to the relocation of the switch 

boards and service points. 

4.14.4.1 Construction Certificate 

LO confirmed completed and remove from future agendas. 

Close 

15 Next Meeting 

4.15.1 Date (second Tuesday of each month) 

Tuesday, 4 September 2012 (first Tuesday of 

the month on this occasion) 

4.15.2 Time 11.00am 

4.15.3 Venue Council’s Committee Room 

Site Meeting No. 4 concluded – 

12.20pm 





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Subject: 

Author: 

Construction of the Narrabri Aquatic Centre Meeting Minutes 


CONSTRUCTION OF THE NARRABRI AQUATIC CENTRE 

CONTRACT NO. 2011-12/15 

MONTHLY SITE MEETING 

No. 

DATE TUESDAY, 4 SEPTEMBER 2012 

TIME 

HELD 

11.05 AM 

5 MINUTES 

COMMITTEE ROOM COUNCIL OFFICES NARRABRI 

ATTENDEES NSC Helen Carroll HC Manager Community Facilities 

Lew Oldfield LO Superintendent 

Graham Macpherson GM Superintendents Representative 

Scott McFarland SM Community Facilities Operations Manager 

Stephen Johansson SJ Apology 

Pat White PWhi Apology 

Peter Ward PWa Contracts Manager 

Lisa Wheeler LW Administration Support 

HINES David Hines DH Apology 

Alan Vermeer AL Senior Project Manager 

Darrell Wright DW Apology 

Others 





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1 Minutes of Previous Meeting 

5.1.1 Agree Minutes of previous meeting All 

5.1.2 Actions from previous minutes 

1.2.1 Site Inductions All Ongoing 

AL confirmed that to date there has been a total of 81 inducted 

into the site. 

SMc informed the new Aquatic Centre Manager is due to 

commence with Council on 17 September and a new Pool 

Operator within the next six (6) weeks with both persons 

requiring induction. 

Ongoing 

1.14.5 Bank Guarantees, Insurances, Long Service Levy 

AL informed he expects to have in his possession the bank 

guarantee this date with the same to be provided by email and the 

original to follow in the mail. 


AL informed DW will update and provide such update shortly. 

AL 04/09/2012 

AL provided a summary of the next month look ahead being:- 

* roof top will be completed in three (3) days with roof over 

plant room and amenities 

* pool contractor will be in town on Thursday to complete the 

digging out 

* rendering of external walls to commence next week 

* footings and slab to commence tomorrow 

* windows have been measured and ordered 


LO enquired if the water tank issue had been resolved? GMc was 

of the understanding that SJ was providing the colour. AL 

informed best to wait for wall colour. 

AL informed that tiles for the pool will need to be ordered 

shortly. 

DW 

Ongoing 

Each 

meeting 

RFI No 13 in regards to floor waste can be completed. 

4.2.3 Other 

LO confirmed that the gap in the water barriers has now been 

fixed however, requires constant monitoring and also ensure 

lights are always working. LO informed issue dealt with and can 

be closed off from future agendas. 





MAYOR 

Page 386 of 449




LO confirmed receipt of revised program. AL confirmed extension of 

time right on program being mid-December. 


AL confirmed revised price received from Dillon’s Plumbing was 

forwarded to LO and GM for their attention. LO acknowledged 

receipt and item can be closed from any future agendas. 


HC informed that a meeting with the Swim Club occurred recently 

with herself and LO in attendance. HC requested from the Swim Club 

what they need not what they want. 

LO informed that he has reaffirmed with SJ that HC’s kitchen is the 

preferred option. 

AL confirmed the issues in regards to the car park have been dealt 

with and drawings will be issued very shortly. 

GM informed he has inspected the pipes at the Francis Street project 

and they are Class 4 pipes with 8” fibro pipes currently exist. GM 

suggested extension of where 375 end and connect with storm water. 

LO indicated that drawings will need to be revised. 

LO 


LO acknowledged receipt and a date of 21 December 2012 for 

completion. LO informed further review of register would occur 

following today’s meeting. 


Keys/Locks 

LO informed that there is no requirement for anymore wiring in 

regards to electronic keys. LO also informed that it is proposed to 

install an emergency key at the Pool for those instances when keys go 

flat and/or are playing up. 





MAYOR 

Page 387 of 449


Electrical Surfaces 

LO confirmed that the plans have been reviewed and note that the 

plant room requires an exhaust fan however, there is no provision for 

it. 

GM confirmed phone will need reconnection into admin office. AL 

enquired how many lines would be required? SM informed two lines 

would be heaps. 

SM raised the issue that the new facility will require faster server 

access as the old facility was a dial in connection which was very 

slow. Further discussion required with I.T. Department. 

Kitchen 

AL confirmed SJ has indicated he will be spending a couple of full 

days finalising the kitchen. 

Chemicals 

Agreed agenda item (chemicals) completed and can be closed. 

2 OH&S 

5.2.1 SWMS’s 

AL confirmed all SWMS’s are held on site and welcome to review 

anytime. 

Ongoing 

5.2.2 Incidents, Workcover Visits, Audits & Other 

Matters 

AL confirmed nil. 

Note 

5.2.3 Other 

AL confirmed nil. AL also confirmed Ray from Hines is again in 

town today checking everything is up-to-date. 

3 Quality 

5.3.1 IMS, SWMS’s 

AL confirmed nil. GM to review concrete records and test results. 

GM 





MAYOR 

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5.3.2 NCR’s, Corrective actions 


5.3.3 Audits 

Note 

AL informed a general internal audit will be completed today. 

4 Environment 

5.4.1 Environmental Incidents, EPA, Other 


Note 

Note 

5 Project Personnel and changes in project personnel 

5.5.1 NSC 

LO confirmed nil. 

Note 

5.5.2 Hines 


5.5.3 GBA 

Nil 

6 Industrial Relations 

5.6.1 Hines EBA 

Hines operate under awards and not EBA. 

5.6.2 Incidents, union visits, other 

Note 

Note 

Note 


Note 

7 Community 

5.7.1 Reports, media, complaints 

LO informed a further Newsletter is yet to be issued however, the 

first Newsletter was issued to Councillors for their information. LO 

informed the next Newsletter should detail that the roof is in the 

process of being fitted. 

Note 





MAYOR 

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5.7.3 Other 

Nil 

8 Progress of the Work 


LO informed he will distribute the program received to everyone for 

their information. 

Note 

5.8.2 Program v actual to date 

AL confirmed due to ideal weather project back on track. 

Note 


LO confirmed as per previous discussions held at today’s meeting. 

Note 

9 Subcontractors and Suppliers 

5.9.1 Main Pool Subcontractor 

AL informed that the sub-contractor is Riviera Pools. 

5.9.2 Other subcontractors and suppliers 

Note 

AL informed he will update the subcontractor list and provide a copy of 

the updated list to Council. 

AL 

Ongoing 

5.9.3 Subcontractor / supplier issues 

HC raised that the turn style and gate needs reviewing as there is 

nothing in the middle. LO to discuss topic with SJ. 

LO 

10 Variations 






MAYOR 

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5.10.4 Variation Register 

LO confirmed up to five (5) received. GM confirmed three (3) were 

received today which need to be considered. LO indicated that they will 

be dealt when they are received. 

AL indicated that the calcium/hydrochloride issue requires further 

investigation and he will discuss the same with Robert from Hydrocare. 

AL raised however, should the pool be replaced it is likely tablets will 

be used. 


LO informed further discussions will occur following today’s meeting. 

11 Extensions of Time 


LO informed actual dates will be discussed further following today’s 

meeting. 

5.11.2 EOT issues 

Nil 

5.11.3 Other 

Nil 

12 Requests for Information (RFI’s) 

5.12.1 RFI Register 

LO confirmed number 3 and 13 are complete with 15 partially 

complete. 

Note 


Nil 

Note 





MAYOR 

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13 Financial / Progress Claims 

5.13.1 Certified to date 

Contract Works Reduced 

Scope 

Other Variations 

Total Value Certified to date 

Second 

claim 

submitted 

5.13.2 Payments received Nil 

14 Other Matters and General Business 

5.14.1 Innovation 

Nil 

Note 

5.14.2 Site Hours of Work 

AL confirmed no changes to site hours of work. GM enquired how the 

extension of time is calculated does it include Sunday morning? As 

there is no mention of Saturday or Sunday in the specifications. AL 

informed Saturday 14 only included. 

Note 

5.14.3 Communications 

All 


Removable Diving Blocks 

SM raised the topic and noted that further discussion at a later date is 

required in regards to the topic. 

Note 

Commencement of Pool Season 

Temporary Fence 

GM raised that adjustment of the fence around the 50m pool is required 

prior to opening of the pool at the commencement of the season. GM 

informed that the gap under the temporary fence requires minimising 

for safety reasons and perhaps an extra temporary fence may be 

required around the back of the pool. Another suggestion/requirement 

raised is the installation of hessian for privacy from the pool and the 

worksite. 





MAYOR 

Page 392 of 449


Access 

HC suggested that perhaps large groups e.g. schools etc could perhaps 

gain access to the pool via the back gates. SM suggested that the 

double gate between the plant room and the preschool could be opened 

rather than access through the back gates. 

Temporary Structures 

SM informed a temporary toilet block and a small 3 x 4 office will be 

put in place prior to the commencement of the season. 

SM informed the temporary buildings are scheduled to arrive on 

13 September 2012 with the fence also booked. 

Ambulance Access 

SM raised the issue in regards to ambulance access to the site whilst 

construction occurs. SM will discuss the issue with the Station 

Manager to ensure access can be gained and all Ambulance staff are 

fully aware of the access points. 

Alan Vermeer 

AL requested that any future agenda and minutes recorded if he could 

be noted as AV rather than AL. 

Opening Ceremony 

HC raised that the Opening Ceremony should be included as an 

Agenda Item for the next meeting to enable preliminary discussions to 

occur in readiness. Agenda Next 

Meeting 

15 Next Meeting 

5.15.1 Date (second Tuesday of each month) 

Tuesday, 9 October 2012 

5.15.2 Time 11.00am 

5.15.3 Venue Council’s Committee Room 

Site Meeting No. 5 concluded – 

12Noon 





MAYOR 

Page 393 of 449



Subject: 

Author: 

Narrabri Local Emergency Management Committee Meeting 


MEETING MINUTES 

ORDINARY 

NARRABRI LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING 

HELD at COUNCIL’S WEST WORKS DEPOT 

ON WEDNESDAY, 5 SEPTEMBER 2012 

Welcome and Open Meeting 

10.05am 

Chairman; 

Lewis Oldfield (LO) – Director of Engineering Services, Narrabri Shire Council (LEMO) 

Attendance: 

Emma Graham – Narrabri District Health Service (EG) 

Andrew Galvin – SES, Namoi Region (AG) 

John Hardgrave – VRA, Narrabri (JH) 

John Welsh – SES, Wee Waa (JW) 

Jason Anderson – Fire & Rescue NSW (JA) 

Grant O’Regan – Fire & Rescue NSW (GO) 

Shane Bradford – Fire & Rescue NSW (SB) 

John Ridley – NSW Police Service (JR) 

Michael Brooks – Rural Fire Service (MB) 

Apologies: 

Pat White, General Manager, Narrabri Shire Council (Chairman) 

Brett Dickinson, Fleet & Supply Manager, Narrabri Shire Council (alternate LEMO) 

Margo Carberrry, Community Health Manager, Narrabri Health Service 

Scott McFarland, Community Facilities Operations Manager, Narrabri Shire Council 

Tony Byrnes, NSW Police (DEMO) 

Lisa Snell, NSW Ambulance Service (Wee Waa) 

Sharon Simpson, Health Service Manager, Narrabri District Health Service 

Tony Battam – SES, Narrabri 

Brian King - Fire & Rescue NSW 

Bruce Cowan – Fire & Rescue NSW 

Geoff Eather – SES, Boggabri 

Minutes from 6 June 2012 Meeting 

JH rose that there is a typo on page 7 of the minutes under the heading ‘Narrabri VRA’ in the last 

sentence where SES is written it should read VRA instead. 

Moved: Michael Brooks 

Seconded: John Hardgrave 





MAYOR 

Page 394 of 449


Items From Last Meeting 

LEMC Action Required 

Objectives of URS Flood 

Study will be distributed to the 

LEMC 

Outcome 

No document for the Wee Waa flood plan has been produced 

yet – will be completed before the end of the calendar year, 

URS should have the Narrabri Plan finalised by September 2 nd 

2010 

Update: General Manager contacted URS by letter – read to 

LEMC committee 

John Ridley suggested that LEMC send letter to the General 

Manager regarding the concerns the committee are having due 

to the length of time it is taking URS to contact us – need to 

make assessment but have no data. 

UPDATE (2/3/2011): Tony Battam raised concerns over the 

estimated failure height as over the years the levy height has 

changed – and there is no water around the levy 

UPDATE (1/6/2011): Andrew Galvin expressed his concern in 

regards to the delay of completing the report. Ken Wilson 

undertakes to take the matter back to the General Manager and 

highlight its importance. Andrew Galvin to forward the last 

report to Ken Wilson for his information. 

Andrew Galvin raised the issue of the Narrabri Local 

Floodplan exercise which was conducted on 2 March 2011. 

Andrew requested that the plan is finalised by the next LEMC 

meeting for distribution. The plan needs to identify the special 

needs groups and that an evacuation order would be included 

for Narrrabri in the case of flood waters reaching 8 to 8.5 

metres. 

UPDATE (7/9/2011): Lewis Oldfield confirmed to the 

Committee that the study had been viewed however, there is 

some issues in regards to the Wee Waa Study. A number of 

Committee Members requested to view a copy of the 

document. Lewis Oldfield informed Committee that he would 

discuss the circulation of the report with the General Manager 

and perhaps a summary of the document could be circulated. 

Tony Battam enquired as to how much longer it would be 

delayed? Lewis Oldfield honestly informed Committee that the 

delay is ultimately due to him not reviewing comments from 

Department. 





MAYOR 

Page 395 of 449


Objectives of URS Flood 

Study will be distributed to the 

LEMC (continued) 

UPDATE (7/12/2011): Lewis Oldfield informed Committee 

that more data was received in regards to Wee Waa. The 

Consultants have finalised the scope and we will be chasing 

them up in regards to contacting relevant stakeholders. John 

Ridley enquired if the Levee was ok? Andrew Galvin informed 

yes as it is identified in the study and once finalised Council 

will be in a position to apply for grant funding. John Ridley 

enquired about slice taken from the Levee. Lew Oldfield 

informed Committee that Council has requested Public Works 

to accept liability for any breaks and requested that they fund 

the installation of a concrete skin being a more permanent 

security measure. 

UPDATE (7/3/2012): Luke Tanner informed Committee that 

he was only made aware of this meeting yesterday so therefore 

was not briefed on agenda item. Luke Tanner informed 

Committee that he would take topic on notice and discuss the 

same with Lew upon his return to the office and inform 

Committee. 

In regards to Public Works accepting liability Lisa Wheeler 

informed Committee that she has chased Public Works and still 

yet to receive a reply to Council’s letter from the legal section 

of Public Works. 

UPDATE (6/6/2012): LO informed Committee that Council 

had heard from URS last week who indicated that within two 

weeks the final copy of the Narrabri report would be available 

with the Wee Waa report continuing to progress. LO also 

informed Committee that Council has applied for two 

additional grants. JH raised that he believes that both reports 

are important however, Wee Waa is very important. ACTION 

(LO): to chase up URS re: Wee Waa report. 

UPDATE (5/9/2012): LO confirmed with Committee, as they 

should be aware, that the Narrabri Floodplan is in draft form 

and has been distributed and sought feedback. JH indicated 

that he felt that the draft was good. 

LO informed Committee that he has spoken to URS this week 

and they hope to be in a position to provide the Wee Waa 

document by end of October. AG enquired if the document 

will include the design height of the levee? LO informed that 

the document will address the 1971 flood and address heights 

for the levee. 

LO informed Committee that in regards to communications 

with Public Works relating to seeking indemnity from them for 

the section of levee that was excavated, that Public Works will 

not provide that indemnity. Accordingly, should an issue arise 

in the future with that section of the levee Council will, at that 

time, go their hardest to seek compensation. 





MAYOR 

Page 396 of 449


Book Tony Byrnes in for one 

day in July for a displan work 

shop 

UPDATE: John Ridley wants a word format version of the 

displan sent to him so he can change with Tony Byrnes. 

UPDATE (1/6/2011): Tony Byrnes confirmed he has discussed 

the matter with John Ridley. Tony Byrnes suggested that at this 

stage wait on state level discussions that will occur at the next 

district meeting and then further discussions can occur at the 

next LEMC meeting regarding the displan. Committee was 

agreeable with suggestion. 

UPDATE (7/9/2011): John Ridley requested item remain as an 

agenda item until such time that the Committee receives the 

right advice from Tony Byrnes. 

UPDATE (7/12/2011): John Ridley informed Committee that 

prior to the meeting he had spoke to Tony Byrnes in regards to 

the matter. Tony Byrnes indicated that it is moving towards 

risk plans and suggested that contact numbers should be 

updated in the displan and therefore that for the time being 

could act as the current form of displan. Tony Byrnes informed 

that risk assessment planning meetings will need to occur early 

in 2012 as this needs to be finalised prior to 30 June 2012. 

Lewis Oldfield suggested that Tony Byrnes could perhaps 

provide to the Committee for their consideration precedent 

displan/s for the Committee to consider. The Committee 

agreed that in the meantime update contact numbers and insert 

the same in the displan. ACTION (7/12/2011): Lisa to forward 

with minutes a blank table seeking completion of updated 

contact details. 

Committee was happy to receive a digital copy of displan once 

updated and finalised rather than a hard bound copy. 

UPDATE (28/02/2012): Planning precedent attached to 

Agenda for discussion at 7 March 2012 meeting. 

UPDATE (7/3/2012): Luke Tanner suggested precedent matter 

be held over until General Business. 





MAYOR 

Page 397 of 449


Book Tony Byrnes in for one 

day in July for a displan work 

shop (continued) 

UPDATE (6/6/2012): TB informed Committee Members that 

the state Displan is in its final stages and feels that an update of 

district and local Displans should be held off until the 

finalisation of the state Displan. 

JR raised that we have been waiting on the finalisation of the 

state Displan for some time and suggested that a meeting 

between himself and LO should occur to go through the 

generic document previously provided by TB and then that is 

forwarded to the Committee for comment. Committee 

agreeable with JR’s suggestion. MB raised the suggestion that 

the Counsellors should be made aware of LEMC’s role. LO 

suggested a Council workshop on a Committee day. 

Committee agreeable with LO suggestion and agreed wait for 

new Council to be appointed in September. Committee also 

agreed that the workshop would run in conjunction with the 

distribution of the updated Displan. 

ACTION (LO and JR): Meeting to discuss updating Displan 

for distribution to Committee. 

UPDATE (5/9/2012): JR confirmed that the meeting was yet to 

be arranged and needs to be prior to the next LEMC meeting. 

LO raised that he was of the understanding that we were 

waiting on the risk management to be finalised. JR raised his 

concern that there is currently no current document and it 

needs to be updated ASAP to reflect what the Committee is 

today and get it signed off. ACTION (LW): liaise with JR on 

behalf of LO to organise meeting ASAP. 





MAYOR 

Page 398 of 449


Generator at governor radio 

site (near Kaputar) – raised by 

Brett Dickinson 

BD informed Committee Members that a lot of agencies radio 

systems are at this site with the site being owned by Transgrid. 

A couple of years ago a generator that was at site was 

disconnected and removed. Following its removal a lot of the 

agencies installed backup batteries in the radio room. During 

the recent flood event the governor lost power and Essential 

Energy took up a generator. BD is concerned there is no 

backup plan in place should the power go out again and also in 

the case of someone not being able to get up to the site. BD 

suggested that the Committee should write to Transgrid 

seeking the reinstallation of the generator. MB informed 

Committee that the LEMC tried a couple of years ago and was 

unsuccessful however, the Committee should give it another go 

with also each agency providing correspondence to support the 

letter from the Committee. TB suggested to bypass Transgrid 

and go direct to Energy and Utilities Services highlighting the 

risks and issues. ACTION (BD) 6/6/2012: prepare submission 

to Energy and Utilities Services. ACTION (TB): provide 

contact details for Energy and Utilities Services. 

Generator at governor radio 

site (near Kaputar) – raised by 

Brett Dickinson (continued) 

UPDATE (5/9/2012): LW informed Committee that she has 

sent an email twice to Tony Byrnes, on behalf of Brett 

Dickinson seeking contact details but yet to receive a reply. 

Committee agreed for item to remain on future agendas as it is 

a very important issue. 





MAYOR 

Page 399 of 449


Agenda Items 

PREVENTION/MITIGATION: (risk management studies, mitigation projects, etc) 

Wee Waa Flood Study 

LO confirmed as per previous discussions the Wee Waa Flood Study will be available late 

October. 

Doctor’s Creek 

JR informed during the last flood event water hit Bingara Road channel and then into Doctor’s 

Creek causing problems and wondered what Council was doing? LO informed there is a current 

resolution to investigate the industrial area. LO also informed that he has had discussions with 

Neal Albert in relation to Council obtaining grants so Council can perhaps instruct Jim Purcell to 

prepare a brief in regards to the issues. Committee agreed for this item to remain as an agenda 

item on future agendas until something has been resolved. 

LO informed that investigations are taking place in regards to the capacity of the Doctor’s Creek 

Pump Station. LO also informed that smoke testing is being completed. AG explained to 

Committee that some households connect their stormwater to sewer which causes problems 

during events like the February flood event where huge amounts of unnecessary water go 

through the system causing it to backup. 

PREPARATION: (exercises, plan reviews, training, etc) 

draft Inverell Displan (forwarded by email on 28 August 2012) 

Committee confirmed receipt of the draft document for their information. 

Community Safety and Coordinated Evacuations Policy 

MB informed Committee that he has received a copy of the policy (copies available on request). 

MB informed that the process will involve identifying with the Police evacuation plans for any 

possible effected dwelling or house in the case of fire. 





MAYOR 

Page 400 of 449


Neighbourhood Safer Places 

JR raised the issue and MB confirmed that RFS have completed the process and have identified 

some potential areas. The places include:- Narrabri Showground, Baan Baa Hall, Wee Waa 

Showground, Eulah Creek Fire Station, Maules Creek Hall, Community Link buildings at Pilliga 

and Gwabegar. MB informed that the areas to be identified are not open spaces and RFS will 

continue to identify further community areas. AG enquired the areas as places of last resort? MB 

confirmed yes. 

Narrabri Police Station 

JR was pleased to inform Committee that by the end of the year the Station will have a full 

complement of staff which is good news due to the staff shortage they have experienced in 

recent times. JR informed though that due to the increase of staff it will see a 60% staff 

changeover by the end of the year and believes an information session is required to inform the 

new staff of important information. MB informed that the Police induction program is brilliant 

and the Bushfire Awareness Program would be highly recommended for the new staff, plant 

operators, mechanics etc. JH indicated that some of his staff have completed the program 

previously but an update would be beneficial. ACTION: MB to arrange such training next 

month and everyone given the opportunity to attend. 

Protestors at Mines 

JR raised his concern regarding the potential increased risk in relation to the continual protestors 

at mine sites. JR completed recently a risk assessment of the Boggabri Coal site with the newly 

appointed GM, Glen McClaren. 

JR informed that there are all sorts of hazards at the site which include fuel, explosives, 

machinery etc. The site itself sees 700 plus explosives used a week. Another concern is the stock 

fence around the site which is not sufficient however, the risk assessment identified a lot of 

things that need to be completed. 

AG raised that SES recently were called upon to assist in the removal of protestors and that they 

were very hesitant to do so and be involved. 

JR confirmed again simply the reason for raising this subject today was that the risks at the sites 

are increasing all the time and thought Committee should be aware. 

Committee discussed the need for a representative from the mine and gas sites to attend LEMC 

meetings. ACTION: JR to obtain current contact details for mine and gas representatives to 

attend LEMC meetings and provide the same to ensure they are included on future invitation 

lists. 





MAYOR 

Page 401 of 449


RESPONSE: (operations) 

SB raised the issue in regards to receiving SMS alerts rather than email messages during events. 

LO confirmed that enquiries had been made with the IT Department and that is possible. 

ACTION: chase IT to organise setting up. 

RECOVERY: (welfare issues, etc) 

NIL 

OTHER INFO: (specific issues, strategies, professional development, seminars, conferences 

etc) 

 

Narrabri Hospital 

EG informed Committee that the new helipad is now open with it being used on two occasions 

to date. 

 

Plane Shell 

MB informed Committee that the RFS has a plane shell available that can be relocated to the 

airport in readiness for the next exercise. 

 

Careflight MediSim Training 

MB bought to Committee’s attention the Volunteer Trauma Care Workshop that is to be held 

next week. JH informed that the VRA has seven (7) attending which are attending for revision. 

 

Hydrants 

SB wanted to bring to water services section of Council’s attention the problems they have been 

facing in regards to accessing hydrants. The hydrants either can’t be located, overgrown, old 

paint that has worn and/or full of dirt etc. The house that recently burnt down in Fraser Street it 

was found that the sign had been removed and the crew had trouble locating the hydrant. LO 

informed Committee that a staff member has been concentrating on hydrants for the last twelve 

months so unsure as to why this has occurred. LO requested SB to provide a list of street 

addresses. SB informed another major problem area is the main street of Narrabri itself. 

ACTION: SB informed that he has photographs that he is happy to provide. 

GENERAL BUSINESS 

NIL 





MAYOR 

Page 402 of 449


ACTIONS ARISING FROM THIS MEETING: 

re: Book Tony Byrnes in for one day in July for a displan 

work shop 

Meeting with LO and JR to discuss updating Displan for 

distribution to Committee. 

re: Generator at governor radio site (near Kaputar) - (raised 

by Brett Dickinson) 

Prepare submission to Energy and Utilities Services. 

Provide contact details for Energy and Utilities Services. 

Lisa Wheeler 

Brett Dickinson 

Tony Byrnes 

re: Bushfire Awareness Program 

date to be arranged for program to occur due to new Police staff 

being appointed to Narrabri Station. 

re: Mining Representative/s attending LEMC Meeting 

Obtain and provide up-to-date contact details for a 

representative from each mining company to attend future 

LEMC meetings. 

re: RFS Website 

Link to be provided on Council website referring user’s direct to 

RFS website. 

re: SMS rather than email 

Chase IT in regards to setting up system to allow SMS messages 

rather than email during events 

re: Hydrants 

Photographs to be provided in regards to hydrants which are 

unable to be located. 

Michael Brooks 

John Ridley 

Lisa Wheeler 

Lisa Wheeler 

Shane Bradford 

Review of hydrants to ensure future access is not 

Lew Oldfield 

Meeting Closed – 11.00am 

Next Meeting: Wednesday, 5 December 2012 @ 10.00am 

Lewis Oldfield 

DIRECTOR OF ENGINEERING SERVICES – Narrabri Shire Council. 

LEMO 





MAYOR 

Page 403 of 449



Subject: 

Author: 

Strategic Regional Land Use Policy 


From: ElectorateOffice Barwon 

Sent: Monday, 17 September 2012 4:47 PM 

To: ElectorateOffice Barwon 

Subject: Strategic Regional Land Use Policy 

“Dear Sir/Madam 

The NSW Government has released its Strategic Regional Land Use Policy which aims to better 

balance the interests of agriculture, the environment and mining. 

For the first time in our State’s history Strategic Agricultural Land will be identified and protected, 

as will our aquifers and water resources. The policy contains 27 new measures that work together 

to identify, map and protect the State’s most valuable agricultural land and our critical 

underground water resources and will allow for greater input from local communities, landholders 

and scientific experts into assessment of exploration and mining proposals. 

This policy has been designed to balance the needs of farmers, towns, industry and the 

environment, and to provide certainty for companies wanting to invest in mining and coal seam gas 

projects and create jobs in regional NSW. 

Greater protection and balance is achieved through: 

• Mapping two million hectares of strategic agricultural land across the Upper Hunter 

and New England North West Regions 

• Requiring Agricultural Impact Statements at exploration stage 

• Establishing a Land and Water Commissioner to restore community confidence in the 

process governing exploration activities in NSW and oversee land access agreements 

between landholders and miners 

• Developing an Aquifer Interference Policy that provides objective measures to assess 

and protect underground water across the entire state which includes a set of 

considerations identified to properly assess the potential impacts of exploration 

activities on underground water resources and dependent ecosystems as well as 

requirements for aquifer interference activities to hold water licences to ensure the 

State’s water budget is properly accounted for 

• Appointing the Gateway Panel, an independent scientific panel of experts, to assess 

impacts on agricultural land and water before any mining and CSG proposal on 

Strategic Agricultural Land can proceed to a development application stage 

• Drafting world class Codes of Practice for the Coal Seam Gas industry covering well 

drilling standards and hydraulic fracturing. 

NSW now boasts the strongest regulation of Coal Seam Gas exploration and activity in Australia. 

This policy provides the platform to resolve conflicts over competing land use. Farmers and 

miners now know where they stand. 

Forty new positions, with the majority on the ground and located in the regions, have been created 

within the NSW Government to meet the increased assessment, compliance and community liaison 

functions required by the new policy package. 

I have attached some documents that provide more detail on the policy. They include: 





MAYOR 

Page 404 of 449


• A 16 page brochure that sets out the workings of the Strategic Regional Land Use 

Policy 

• A shorter fact sheet on the policy and Frequently Asked Questions 

• A fact sheet on the Aquifer Interference Policy and Frequently Asked Questions 

• A fact sheet about the new Land and Water Commissioner 

• A fact sheet about the Agricultural Impact Statement 

• A fact sheet on new codes for coal seam gas and Frequently Asked Questions 

Further related material and the full Aquifer Interference Policy is available via the Strategic 

Regional Land Use Policy website http://www.nsw.gov.au/strategicregionallanduse 

Please contact me if you would like to discuss this further. 

Yours sincerely, 

Kevin Humphries MP 

Member for Barwon” 





MAYOR 

Page 405 of 449



Subject: Government Gazette Extract – 14 th September 2012 

Author: 


There were two items applicable to Narrabri Shire Council in the 14 th September 2012 edition of 

the Government Gazette as follows: 

 

 

Notification of Closing of a Road – Lot 1, DP. 1176556, Parish of Deriah, Country 

Nandewar, Narrabri; 

Home Building Regulation 2004 – Clause 28(1) Instrument – Qualification Requirements 

for an Endorsed Contractor Licence or Supervisor Certificate for Residential Building 

Work in Various Categories (Occupational Health and Safety) 

A full copy of the Gazette can be located at http://www.nsw.gov.au/sites/default/files/Government- 

Gazette-14-September-2012_WEB_v01.pdf 





MAYOR 

Page 406 of 449



Subject: 

Author: 

Affordable Housing Strategy 


“Shires Association of NSW 

Our ref: R96/0 1 15-ll Out-20765 

29 August 2012 

Cr Robyn Faber 

Mayor 


PO Box 261 

NARRABR I NSW 2390 

Dear Cr 

I write regarding a resolution from the 2012 Shires Association Conference sponsored by your 

council. The resolution read as follows: 

11 - Affordable Housing Strategy 

That/he Shires Association call on the Deputy Premier and Minister for Regional Development to 

develop a strategy to provide more affordable housing, including community housing, in Shires 

undergoing growth/rom resource developments. 

Covered by motion 10 

I made representations to the appropriate Minister immediately following the Conference. 

The Minister for Family and Community Services responded on 24 August 2012 noting the 

NSW Government’s efforts in regards to elderly people in public housing and advising that on 9 

July 2012 the NSW Government launched the NSW Ageing Strategy which outlines ways the NSW 

Government can work with Local Governments and the LGSA to strategically plan their response 

to an ageing population. The strategy includes ways to create "age friendly local communities and 

greater housing choices". The Minister also notes that SRLUPs take in to account the appropriate 

provisioning of housing in communities affected by resource developments and that the National 

Rental Affordability Scheme provides funding "to support the delivery of 250 new affordable rental 

dwellings in Local Government areas that are members of the Shires Association." 

If you wish to pursue this matter further please do not hesitate to contact me or our Director, 

Policy Noel Baum on 9242 4014 or noel.baumt@.lgsa.org.au 





MAYOR 

Page 407 of 449


Yours sincerely 

Cr Ray Donald 

President 

RECEIVED BY 


11 SEP 2012 

GPO Box 7003 Sydney NSW 2001 

L8, 28 Margaret St Sydney NSW 2000 

Tel: 10219242 4000 • Fax: 10219242 4111 www.lgsa.org.au • lgsa@lgsa.org.au ABN 49 853 

913 882” 





MAYOR 

Page 408 of 449



Subject: 

Author: 

School Bus Route Safety Issues 


NOTE: That the Council undertake a condition assessment of the bus routes identified (pick-up and 

set-down points) and apply for future grant funding via the Country Passenger Transport 

Infrastructure Grants Scheme (CPTIGS), for the upgrade of selected bus stops. 

Issues 

The purpose of this report is to present to Council a list of School Bus pick-up and set-down points 

as supplied by local bus operators, and address any safety concerns identified. 

 

 

Condition assessment to be undertaken. 

Grant funding available to address safety concerns. 

Background 

At the Ordinary Meeting on 20 December 2011 Council resolved (vide Minute No.840/2011); 

“…that the Department of Engineering Services contact all the bus operators within the 

Narrabri Shire to establish the pickup/set down points on their routes currently being used, 

and the Department of Engineering bring back a report on how we can address the safety 

issues at these points…” 

A list of registered school bus operators for the Narrabri area was obtained from the Department of 

Transport (Country Transport Division) earlier this year. This list provided contact information and 

individual bus routes which enabled Council’s Engineering Department to identify operators by 

particular areas. There were a total of twenty-three (23) individual bus operators and thirty-three 

(33) separate routes for the Narrabri area. A copy of this list has been included to this report as 

Attachment 16.14.a. 

Letters were drafted and posted to all of the identified bus operators. This letter addressed the 

Council resolution and requested that the operators write to Council detailing all of their School 

Bus pick-up and set-down points within the Shire. A copy of this letter has been included to this 

report as Attachment 16.14.b. 

At the time of drafting this report Council had received replies from only half of the registered bus 

operators. The replies varied from a detailed list to a brief overview of the current routes. These 

replies have not been included to this report but are available upon request. 





MAYOR 

Page 409 of 449



The average number of bus stop locations serviced by individual local bus operators is thirty (30). 

Many of these locations included buses stopping at both sides of the road (for morning pick-up and 

afternoon drop-off). Therefore it can be estimated that a total of sixty (60) bus stops are used on 

average for each bus operator. 

Some bus operators identified problem areas along their route which included buses not being able 

to completely pull off the road traffic lane. The reasons given were due to; 

 

 

 

 

 

 

Steep driveways 

Trees too close to the road shoulder or overhanging branches 

Narrow road formation or no identifiable shoulders 

Damaged shoulders (washout’s) on the edge of the road 

Long grass / vegetation 

Soft shoulders after wet weather 

Many bus operators mentioned that the more dangerous bus stops were located on the Kamilaroi 

Highway. This was due to both the road shoulder being difficult to access and the increase in wide 

loads travelling along this route creating a safety concern. 

The majority of these bus operators have been operating for over 10 years and have noticed an 

increase in traffic on both local and state roads. They have also noticed an increase in students 

relying on the bus services. 

The Roads and Maritime Services guide ‘Route assessment for 14.5 metre buses’ indicates a 

minimum area of 175 square metres is required for a bus stopping area. If additional items such as 

tree felling/clearing and stormwater drainage are required, this could amount to a cost of $20,000 

per bus stop. 

Given the number of bus operators and the average number of stops per bus route, this could equate 

to over one-thousand (1000) individual bus stop locations that need to be upgraded. 

Narrabri Shire Council currently does not have funding specifically assigned for the upgrade of 

rural bus stops. However there are several options available to address this issue; 

Option 1: Do nothing. It is the responsibility of the bus operator to assess all their bus routes prior 

to seeking approval to ensure the route complies with the RMS guidelines. 

Option 2: Council to undertake a condition assessment of the bus routes identified and include the 

upgrade of selected rural bus stops in a future Capital Works Program. 

Option 3: Council to undertake a condition assessment of the bus routes identified and apply for 

future grant funding via the Country Passenger Transport Infrastructure Grants Scheme (CPTIGS) 

for the upgrade of selected bus stops. 

Due to the costs involved with upgrading such a large number of bus stops, and that Council is not 

the responsible party for ensuring that bus routes comply with RMS guidelines, ‘Option 3’ is the 

preferred option. 





MAYOR 

Page 410 of 449


Attachments 

Attachment 16.14.a: List of registered school bus operators as supplied by the 

Department of Transport (Country Transport Division). 

Attachment 16.14.b: Copy of Councils letter sent to local bus operators. 


Nil 


While not actively involved in the planning of school bus routes or bus stop locations, Narrabri 

Shire Council has a duty of care obligation to maintain the safety of pedestrians and motorists on 

public roads. 


Nil 


Development of Local Economy: Council has the view to facilitate the business and residential 

growth across the Shire. 

Maintain Existing Road Infrastructures: Maintain existing road infrastructure that ensures a 

dependable and functional asset is available. 





MAYOR 

Page 411 of 449


Operator RouteCode RouteDescrption Suburb State PC 

BALDWIN,ChristopherDonald&CarolynAnne N1799 MALLEEBOGGABRI BOGGABRI NSW 2382 

Baldwin,Ken N2095 BELLINGENBOGGYCREEK BOWRAVILLE NSW 2449 

Brummell,Jennifer N1612 ROWENASPECIAL ROWENA NSW 2387 

CarabooFarmingServicesPtyLtd N0928 BOHENAEXCHANGENARRABRI NARRABRI NSW 2390 

Chapman,Jennifer N1797 CRYONBURRENJUNCTION BURRENJUNCTION NSW 2386 

COOK,Mark N1100 GLENROYTYCANNAHCREEK MOREE NSW 2400 

COOK,Rebecca N0103 ROWENAOREEL ROWENA NSW 2387 

Evans,Lynette N1740 COURADDANARRABRI LOOMBERAH NSW 2340 

Evans,Lynette N1735 CULGOORANARRABRI LOOMBERAH NSW 2340 

Haire,Gregory N0553 BOGGABRIGUNNEDAHNO1 BOGGABRI NSW 2382 

Haire,Gregory N0605 WARRAGRAHBOGGABRI BOGGABRI NSW 2382 

HAYNE,DavidWinston&LeanneGaye N0868 ORANGEGROVENARRABRI NARRABRI NSW 2390 

Holmes,Jeffrey N0252 BAANBAANARRABRI BOGGABRI NSW 2382 

Holmes,Jeffrey N0603 LINDONFIELDKYLPERNARRABRI BOGGABRI NSW 2382 

HopesBusServicePtyLimited N0532 GUNNEDAHWEAN GUNNEDAH NSW 2380 

Howe,Colin N2134 GWABEGARTOPILLIGASCHOOLBUS GWABEGAR NSW 2356 

KA&VKStubbsPtyLtd N1073 NARRABRIMIDDLECREEK NARRABRI NSW 2390 

LatenviewPtyLtd N1097 GLENINNESGLENCOEGRAHAMSVALLEY GLENINNES NSW 2370 

LONGWORTH,AnthonyCecil&JoanMargaret N1703 CAROONAEDGEROINARRABRI NARRABRI NSW 2390 

MATTHEWS,CliffordJohn&HelenPatricia N0393 GWABEGARTOBARADINE BARADINE NSW 2396 

McMahon,Charles N1931 DOBIKINBELLATANARRABRI COBAR NSW 2835 

Murphy,John N0262 YOSIMITEBELLATA BELLATA NSW 2397 

RBWoltersPtyLtd N2117 BURRENJUNCTIONWEEWAA NARRABRI NSW 2390 

RBWoltersPtyLtd N2116 MERAHNORTHWEEWAA NARRABRI NSW 2390 

RBWoltersPtyLtd N0384 WEEWAANARRABRI NARRABRI NSW 2390 

RBWoltersPtyLtd N2115 PILLIGAWEEWAA NARRABRI NSW 2390 

RBWoltersPtyLtd N0383 FARRPARKWEEWAA NARRABRI NSW 2390 

RBWoltersPtyLtd N2114 DOREENWEEWAA NARRABRI NSW 2390 

ROY,MalcolmWest&JulieAnne N0932 NARRABRIMOUNTAINVIEW NARRABRI NSW 2390 

ROY,MalcolmWest&JulieAnne N1815 DAVISNURSERYNARRABRI NARRABRI NSW 2390 

STEVENS,BrettAnthony&FRASER,RhondaLee N1062 PILLIGAROADBURRENJUNCTION BURRENJUNCTION NSW 2386 

STEVENS,BrettAnthony&FRASER,RhondaLee N2668 ROWENABURRENJUNCTION BURRENJUNCTION NSW 2386 

STEWART,JohnDaniel&SusanJoan N0552 NARRABRIWESTHOME BELLATA NSW 2397 

Matters of Interest 


Page 412 of 449 


Attachment 16.14.b 



Page 413 of 449 




Subject: 

Author: 

Mooloobar Street, Narrabri – Heavy Vehicle Parking Issues 


NOTE: That the Council will seek the advice of the Local Traffic Committee for the installation of 

restricted parking signs along Mooloobar Street in accordance with plan number NAS-553-07, to 

assist with controlling long term parking of heavy vehicles within this area. 

Issues 

The purpose of this report is to present to Council, for consideration, a request to restrict the 

number of heavy vehicles utilising Mooloobar Street, Narrabri, as an area for long term parking. 

 

 

Damage to Council road infrastructure. 

Resident safety and comfort. 

Background 

Mooloobar Street is located in Narrabri West and runs beside the west lake area. This road is 

gazetted as a Road Train route to enable access to Cargill and other businesses in the western 

region. The land adjacent to this area consists of residential, commercial and community properties. 

Council has received numerous complaints from residents located along Mooloobar Street, 

Narrabri, in regards to heavy vehicles continuously parking on the edge of the road for extended 

periods of time. This has resulted in the loss of available parking space for residents, community 

groups and local businesses, as well as excessive noise generated during the evening and early 

morning with heavy vehicles braking and warming engines on start-up. 

Previous complaints of a similar nature have resulted in Council installing timber bollards to 

prevent heavy vehicles parking along the footpath. Recent monitoring of this situation has 

determined that heavy vehicles have continued to park along Mooloobar Street for extended 

periods of time at various locations. 


Mooloobar Street is regarded as an urban area (not a rural area) and therefore heavy vehicles or 

long vehicles are not permitted to stop for longer than one (1) hour (see Statutory/Legal 

Implications for the relevant NSW Road Rule). 

As a result of this ongoing issue, it is recommended that Council install restricted parking signs 

along a portion of Mooloobar Street to deter overnight (long term) heavy vehicle parking. A plan 

indicting a proposed sign layout has been included to this report as Attachment 16.15.a. Once the 

signs are installed Council will monitor the area in relation to heavy vehicle parking to determine if 

additional restrictions are required. 





MAYOR 

Page 414 of 449


Attachments 

Attachment 16.15.a: Proposed sign layout (Plan No: NAS-553-07) 


The purchase and installation of; 

Ten (10) ‘No Stopping’ signs $3000 

Twenty-six (26) ‘No Parking’ signs $7,800 

Total $10,800 

Funding to install these signs would be sourced from the ‘Narrabri Town Streets Signs and 

Guidepost’ budget allocation (current available budget remaining is $15,107.23). 


Mooloobar Street is a public road and Narrabri Shire Council has a duty of care obligation to 

maintain the safety of pedestrians and motorists. 

NSW Road Rules 2008 - Part 12 - Division 6 - Rule 200 ‘Stopping on roads—heavy and long 

vehicles’ states; 

(2) The driver of a heavy vehicle, or long vehicle, must not stop on a length of road in a built-up 

area for longer than 1 hour, unless the driver is permitted to stop on the length of road for longer 

than 1 hour by information on or with a traffic control device. 

(3) In this rule: 

heavy vehicle means a vehicle with a GVM of 4.5 tonnes or more. 

long vehicle means a vehicle that, together with any load or projection, is 7.5 metres long, 

or longer. 

road does not include a road related area, but includes any shoulder of the road. 


The recommendations of this report, if adopted, will offer improvements in the environmental 

amenity of the residents of Mooloobar Street through reduced heavy vehicle noise. 


Maintain Existing Road Infrastructures: Maintain existing road infrastructure that ensures a 

dependable and functional asset is available. 





MAYOR 

Page 415 of 449

- 

N 

B U R I S T R E E T 

M O O L O O B A R S T R E E T 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

P 

VEHICLES 

VEHICLES 

UNDER 6m 

UNDER 6m 

EXCLUDED 

EXCLUDED 

6PM -6AM 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

COOMA ROAD (SH17) 

NEWELL HWY (SH17) 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

P P P 

VEHICLES 

VEHICLES 

VEHICLES 

UNDER 6m 

UNDER 6m 

UNDER 6m 

EXCLUDED 

EXCLUDED 

EXCLUDED 

6PM -6AM 6PM -6AM 6PM -6AM 

B U R I G A L S T R E E T 

P P P 

VEHICLES VEHICLES 

VEHICLES 

UNDER 6m UNDER 6m 

UNDER 6m 

EXCLUDED EXCLUDED EXCLUDED 

6PM -6AM 6PM -6AM 6PM -6AM 

M O O L O O B A R S T R E E T 

B A R A N B A R S T 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

6PM -6AM 

6PM -6AM 

N 

P 

P 

P 

VEHICLES 

VEHICLES 

VEHICLES 

UNDER 6m 

UNDER 6m 

UNDER 6m 

EXCLUDED 

EXCLUDED 

EXCLUDED 

6PM -6AM 

6PM -6AM 

6PM -6AM 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

PROPOSED RESTRICTED PARKING SIGN LAYOUT 

MOOLOOBAR STREET - FROM COOMA ROAD (SH17) TO BARANBAR STREET 

GENERAL ARRANGEMENT PLAN 


NAS-553-07 

1 1 

A 

- 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

P 

VEHICLES 

UNDER 6m 

EXCLUDED 

6PM -6AM 

6PM -6AM 

NOT TO SCALE 

A. SMETANIN 

Matters of Interest A 14/09/12 ISSUED FOR APPROVAL A.S. 

A. SMETANIN 

Mooloobar A. SMETANIN Street, Narrabri – Heavy Vehicle Parking Issues 


Page 416 of 449



Subject: 

Author: 

February 2012 Flood Damage Funding 


Issues 

The purpose of this report is to inform Council that Roads & Maritime Services (RMS) has 

approved Council’s application for funding assistance for the restoration of flood damage from 

February 2012. A copy of the approval including schedules of work is included as Attachment 

16.16.a. 

Background 

Flooding in February 2012 resulted in significant damage to Council’s Road infrastructure. 

Council staff have worked closely with RMS staff to inspect and assess the flood damage and agree 

on an estimated cost of restoration. 


The amounts approved for flood damage restoration are $855,320 for regional roads and 

$11,900,532 for local roads. These figures include unexpended funds from flood damage 

approvals from 2010 and 2011 where the locations were not damaged by the 2012 flood. 

In agreement with RMS staff, Council’s Roads Services staff commenced restoration works in 

April 2012. Expenditure to date on flood damage restoration work is $165,751 for regional roads 

and $4,216,021 for local roads. 

The flood damage restoration work has been included in the Road Services works program for 

2012/13. The works program has been prepared to give priority to high volume roads while 

allowing the most efficient use of Council’s gravel resources. 

Attachments 

Attachment 16.16.a: 

Narrabri Shire Flood Damage Letter 


It is expected that the majority of the flood damage restoration allocation will be expended prior to 

the end of the 2012/13 financial year. RMS expects the restoration work to be completed by 31 

August 2013. 


Nil 


Nil 





MAYOR 

Page 417 of 449



Nil 





MAYOR 

Page 418 of 449


Page 419 of 449 





Page 420 of 449 





Page 421 of 449 





Page 422 of 449 





Page 423 of 449 





Page 424 of 449 





Page 425 of 449 





Page 426 of 449 






Subject: 

Author: 

Roads Services Monthly Update 


Issues 

The purpose of this report is to update Council on the current status of the 2012/13 budget for the 

Road Services Section and provide a brief description of the works carried out from 9 August 2012 

to 4 October 2012. 

Background 

This is a regular monthly report. 


Urban Towns 

Works completed in the last two months includes:- 

Boggabri 

 

A new emulsion tank has been installed at the Boggabri depot. 

Narrabri 

 

 

Minor Heavy Patching. 

Saleyards Lane flood damage. 

Wee Waa 

 

Footpath Kerb & Gutter and stormwater maintenance. 

Grading 

The following roads have received maintenance grading:- 

Eastern Roads: 

SR 3 – Mellburra Road 

SR 18 – Wave Hill Road 

SR 21 – Caloola Road 

SR 25 – Curracabah Road 

SR 57 – Mayfield Road 





MAYOR 

Page 427 of 449


SR 162 – Yarranabee Road 

SR 163 – Delwood Road 

SR 187 – Longsight Lane 

Western Roads: 

SR 1 – Millie Road 

SR 42 – McDowells Lane 

SR 43 – Merimborough Lane 

SR 56 – The Clump Road 

SR 60 – Westport Road 

SR 105 – Tarlee Road 

SR 107 – Waiwera Lane 

SR 221 – Poison Gate Road 

SR 232 – Cotton Lane 

Flood Damage Restoration 

Flood damage restoration works have been carried out on the following roads:- 

Eastern Roads: 



SR 3 – Mellburra Road 

SR 14 – Black Mountain Creek Road 

SR 15 – Therribri Road 

SR 16 – Browns Lane 

SR 22 – Braymont Road 

SR 54 – Stoney Creek Road 

SR 101 – Deni Lane 

SR 122 – Stoltenbergs Road 

SR 127 – Tranters Road 

SR 137 – Trantham Road 

SR 228 – Gratti Valley Road 

SR 229 – Castletop Mountain Road 

SR 230 – Glencoe Road 

SR 239 – Middle Creek Road 

SR 268 – Ellerslie Road 

SR 282 – Teston Lane 

Western Roads: 

SH 29 – Kamillaroi Highway (Glencoe Channel) 

SR 4 – Spring Plains Road 

SR 9 – Bald Hill Road 

SR 17 – Old Narrabri Road 

SR 44 – Trindalls Lane 

SR 64 – Tulladunna Lane 





MAYOR 

Page 428 of 449


SR 102 – Boggy Creek Road 

SR 111 – Appletrees Lane 

SR 112 – Ten Mile Lane 

SR 217 – Lynchs Lane 

SR 232 – Cotton Lane 

Gravel Re-Sheeting 

Gravel re-sheeting to date has been through flood damage restoration. 

Heavy Patching 

Minor heavy patching has also been undertaken on the following local roads: 

MR 127 – Pilliga Road 



Narrabri Streets 

Further work 

The upgrade of 1.5km of SR 54 - Stoney Creek Road has been completed. 

Minor Maintenance on the Harparary Bridge. 

Flood damage repair work has been completed on the Horsearm Creek Crossing on SR 11 

– Harparary Road. 

Flood damage repair work has been completed on the Jackman Crossing on SR 16 – 

Browns Lane. 

Construction is in progress on the MR 127 – Pilliga Road Rehabilitation project. The 

project is complete to sub-base level for the whole length and 2km has been final sealed. 

There have been some minor delays due to wet weather. 

Attachments 

Nil 


Expenditure of the road services operational budget is currently on track with 26% of the financial 

year elapsed and 28% of the budget spent. 


Nil 


Nil 





MAYOR 

Page 429 of 449



In accordance with the 2012/13 Management Plan 





MAYOR 

Page 430 of 449



Subject: 

Author: 

2012/13 Road Services Works Program Report 


Issues 

The purpose of this report is to inform Council of the proposed Road Services Works Program for 

the 2012/13 financial year. The attached program incorporates Flood damage restoration works, 

Capital Works, RMS Contract Works and major operational works for Council’s six grader crews. 

Background 

Due to the flooding experienced in November 2011 & February 2012, a large part of the Road 

Services resources will be committed to flood damage restoration works for the 2012/13 financial 

year. 


It is the intention of the Road Services section to publish the attached works program on Council’s 

internet site for the information of the public. The program will be updated on a monthly basis in 

order to account for changes due to weather and seasonal priorities. 

The works program has been prepared in to give priority to high volume roads while allowing the 

most efficient use of Council’s gravel resources. 

Attachments 


Road Services 2012/13 Works Program 


It is expected that the whole of the flood damage restoration allocation will be expended prior to 

the end of the 2012/13 financial year. 


Council has a statutory obligation to maintain its road infrastructure in a serviceable condition. 


Nil 


Nil 





MAYOR 

Page 431 of 449

May June July August September October November December January February March April May June July 

Aug Sep Oct Nov Dec Jan Feb May Jun Jul Mar Apr May Jun Jul 

ID Task Name Budget Work Done By Details Start Finish Duration % Complete Comments on progress 

Mon 7/05/12 Thu 31/05/12 19 days 100% 

Fri 1/06/12 Mon 11/06/12 7 days 100% 

1 Flood damage restoration works: $421,023 NSC SR 33 - Forest Way, SR 264 - Hibbens Road, SR 50 - Stumpy 

Lane, SR 218 - Prices Lane, SR 214 - Farr Park Road, SR 215 - 

Hulls Road 

2 Flood damage restoration works: $146,549 NSC SR 212 - Sandy Hook Lane, SR 82 - Womera Creek Road, SR 

270 - Tharlane Road, SR 216 - Werah Creek Road 

Tue 12/06/12 Thu 28/06/12 13 days 100% 

3 Flood damage restoration works: $203,603 NSC SR 34 - Ison Road, SR 272 - Rosevale Road, SR 72 - Bundock 

Creek Lane, SR 37 - Nuable Road, SR 31 - Lake Circuit 

4 Flood damage restoration works: $34,432 NSC SR 209 - Harris Lane, SR 223 - Eden Lane Fri 29/06/12 Wed 4/07/12 4 days 100% 

Thu 5/07/12 Fri 13/07/12 7 days 100% 

5 Flood damage restoration works: $138,208 NSC SR 256 - Jones Lagoon Road, SR 179 - Glenwood Lane, SR 

276 - Cardale Mollee Road, 

6 Flood damage restoration works: $157,147 NSC SR 38 - Kiandool Lane, SR 59 - Cains Crossing Road Mon 16/07/12 Fri 27/07/12 10 days 100% 

7 Flood damage restoration works: $438,530 NSC SR 203 - Cudgewa Lane, SR 30 - Culgoora Road, Mon 30/07/12 Mon 6/08/12 6 days 100% 

8 MR 127 - Pilliga Road Rehab $1,114,000 NSC Repair Grant & R2R Tue 7/08/12 Fri 9/11/12 69 days 50% 2km final sealed, minor delays due 

weather 

9 Flood damage restoration works: $127,051 NSC MR 127 - Pilliga Road Mon 12/11/12 Wed 14/11/12 3 days 0% 

10 Flood damage restoration works: $7,063 NSC MR 329 - Cypress Way Thu 15/11/12 Thu 15/11/12 1 day 0% 

11 SH 29 - Kamillaroi Highway Heavy Patching TBC NSC & Cont. RMCC Fri 16/11/12 Thu 29/11/12 10 days 0% 

Fri 30/11/12 Thu 13/12/12 10 days 0% 

12 Flood damage restoration works: $41,008 NSC SR 41 - Mission Lane, SR 191 - Miller Williams Lane, SR 84 - 

Cliffdale Lane, SR 194 - Quegobla Creek Road, SR 196 - Heads 

Road 

Fri 14/12/12 Tue 8/01/13 18 days 0% 

13 Flood damage restoration works: $201,095 NSC SR 39 - Gwabegar Road, SR 251 - HD Creek Road, SR 43 - 

Merimborough Land, SR 42 - McDowells Lane, SR 243 - Coghill 

Creek Road, SR 58 - Glen Idyll Road, SR 195 - Dubbo Creek 

Road 

Wed 9/01/13 Wed 13/02/13 26 days 0% 

14 Flood damage restoration works: $141,000 NSC SR 204 - Gardens Road, SR 176 - Smiths Lane, SR 35 - CSIRO 

Road, SR 252 - Gurleigh Lane, SR 256 - Jones Lagoon Road 

Thu 14/02/13 Tue 5/03/13 14 days 0% 

15 Flood damage restoration works: $114,736 NSC SR 208 - Chifley Road, SR 209 - Harris Lane, SR 211 - Myalla 

Lane, SR 217 - Lynchs Lane, SR 223 - Eden Lane, SR 247 - 

Vera Leap Road, Wee Waa Tip Road 

Wed 6/03/13 Mon 8/04/13 24 days 0% 

16 Flood damage restoration works: $480,725 NSC SR 47 - Middle Route Road, SR 48 - Cubbaroo Lane, SR 49 - 

Carbeen Lane, SR 199 - Rossmore Lane, SR 51 - Drildool Road 

Tue 9/04/13 Mon 22/04/13 10 days 0% 

17 Flood damage restoration works: $155,557 NSC SR 60 - Westport Road, SR 85 - Danger Lane, SR 87 - Foxglen 

Lane, SR 65 - Killara Road, SR 179 - Glenwood Lane 




18 Routine Maintenance Grading N/A NSC Quadrant A4 Tue 23/04/13 Mon 13/05/13 15 days 0% 

19 Flood damage restoration works: $108,330 NSC SR 29 - Yarrie Lake Road Tue 14/05/13 Thu 16/05/13 3 days 0% 

20 Routine Maintenance Grading NSC Quadrant A4 Fri 17/05/13 Thu 13/06/13 20 days 0% 

21 SR 198 - Spongs Lane Rehab $280,000 NSC Capital Works Fri 14/06/13 Thu 4/07/13 15 days 0% Carry over funding yet to be confirmed 

22 

23 Flood damage restoration works: $235,604 NSC SR 3 - Mellburra Road, SR 7 - Couradda Road Thu 24/05/12 Mon 4/06/12 8 days 100% 

24 Flood damage restoration works: $192,143 NSC SR 6 - Eulah Creek Road, SR 146 - Box Gully Road, SR 145 - Tue 5/06/12 Fri 22/06/12 14 days 100% 

Cumnock Lane, SR 144 - Teatree Gully Road 

25 Flood damage restoration works: $50,155 NSC SR 75 - Bullawa Mail Road, SR 141 - Upper Bullawa Creek Mon 25/06/12 Fri 6/07/12 10 days 100% 

Road 

26 Flood damage restoration works: $70,362 NSC SR 131 - Haystack Road, SR 118 - Byalla Lane, Mon 9/07/12 Fri 20/07/12 10 days 100% 

27 Flood damage restoration works: $115,405 NSC SR 5 - Kaputar Road, Mon 23/07/12 Fri 3/08/12 10 days 100% 

28 SR 54 - Stoney Creek Road upgrade $152,260 NSC Includes Flood Damage Mon 6/08/12 Tue 28/08/12 17 days 100% Delays due weather 

29 Flood damage restoration works: $116,005 NSC SR 122 - Stoltenbergs Road, SR 249 - McCutcheon Lane Wed 29/08/12 Fri 7/09/12 8 days 100% 

30 Routine Maintenance Grading N/A NSC Narrabri Streets Mon 10/09/12 Fri 14/09/12 5 days 100% 

31 Routine Maintenance Grading N/A NSC Quadrant A2 Mon 17/09/12 Fri 28/09/12 10 days 80% 

32 Flood damage restoration works: $134,026 NSC SR 279 - Murrumbilla Lane, SR 120 - Junefield Road, SR 106 - Mon 1/10/12 Fri 12/10/12 10 days 0% 

Smithfield Lane 

33 Flood damage restoration works: $62,567 NSC SR 52 - Spring Creek Road, SR 53 - Mulgate Creek Road Mon 15/10/12 Thu 18/10/12 4 days 0% 

34 SH 29 - Kamillaroi Highway Heavy Patching TBC NSC & Cont. RMCC Fri 19/10/12 Thu 1/11/12 10 days 0% 

35 SH 29 - Kamillaroi Highway Baan Baa Rehab $400,000 NSC & Cont. RMCC Fri 2/11/12 Thu 15/11/12 10 days 0% 

36 Flood damage restoration works: $11,156 NSC SR 258 - Schofields Lane Fri 16/11/12 Mon 19/11/12 2 days 0% 




40 MR 133 Rehab Project $180,000 NSC Carry over project, funding to be confirmed Tue 5/02/13 Mon 4/03/13 20 days 0% 

41 

42 Flood damage restoration works: $500,000 NSC & Cont. SH 29 Flood damage Heavy Patching Mon 2/07/12 Fri 3/08/12 25 days 100% 


44 Flood damage restoration works: $389,000 NSC SR 44 - Trindalls Lane, SR 232 - Cotton Lane, SR 64 - 

Mon 13/08/12 Fri 21/09/12 30 days 100% 

Tulladunna Lane, 

45 MR 127 - Pilliga Road Rehab $1,114,000 NSC Repair Grant & R2R Mon 24/09/12 Fri 19/10/12 20 days 20% Assistance due to machine breakdown 

& operator training 

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46 Flood damage restoration works: $89,000 NSC SR 286 - River Road, SR 277 - Wild Willows Lane Mon 22/10/12 Fri 9/11/12 15 days 0% 

47 SR 46 - Doreen Lane Upgrade $1,123,006 NSC Includes Flood Damage Mon 12/11/12 Fri 11/01/13 45 days 0% Following completion of Pilliga Rd 

Rehab 

48 Flood damage restoration works: $736,626 NSC SR 107 - Waiwera Lane, SR 284 - Dalores Lane Mon 14/01/13 Wed 20/02/13 28 days 0% 

49 Flood damage restoration works: $67,902 NSC SR 103 - Roma Lane, SR 234 - Warriana Lane Thu 21/02/13 Wed 27/02/13 5 days 0% 

50 Routine Maintenance Grading N/A NSC Quadrant A4 Thu 28/02/13 Wed 13/03/13 10 days 0% 

51 SR 29 - Yarrie Lake Road Rehab $193,465 NSC R2R funding to be confirmed Thu 14/03/13 Wed 10/04/13 20 days 0% 

52 SR 30 - Culgoora Road, Intersection upgrade $326,385 NSC Carry over project, funding to be confirmed Thu 11/04/13 Wed 8/05/13 20 days 0% Carry over funding yet to be confirmed 

53 

54 Flood damage restoration works: $35,031 NSC SR 17 - Old Narrabri Road, SR 227 - Pine Creek Road, Tue 10/07/12 Thu 19/07/12 8 days 100% 

55 Flood damage restoration works: $87,115 NSC SR 11 - Harparary Road (South), SR 15 - Therribri Road 

Fri 20/07/12 Mon 6/08/12 12 days 100% 

(South), 

56 Flood damage restoration works: $487,115 NSC SR 11 - Harparary Road (16-19), SR 15 - Therribri Road (North), Tue 7/08/12 Mon 20/08/12 10 days 100% 

57 Flood damage restoration works: $110,593 NSC SR 135 - Timor Mountain Road, SR 14 - Black Mountain Creek Tue 21/08/12 Tue 4/09/12 11 days 100% 

Road, SR 239 - Middle Creek Road, SR 230 - Glencoe Road 

58 Flood damage restoration works: $71,417 NSC SR 137 - Trantham Road, SR 160 - Warners Road, SR 287 - Wed 5/09/12 Tue 18/09/12 10 days 100% 

Henriendi Lane 

59 Flood damage restoration works: $281,608 NSC SR 22 - Braymont Road, SR 159 - Flood Hill Road, SR 157 - Hoad Lane 

Wed 19/09/12 Wed 10/10/12 16 days 0% 


Thu 11/10/12 Tue 20/11/12 29 days 0% Delays due to approval of gravel 

crushing facility 

60 Flood damage restoration works: $32,299 NSC SR 26 - Goonbri Road, SR 27 - Dripping Rock Road, SR 154 - 

Blair Athol Lane, SR 140 - Mallee Lane 

61 Flood damage restoration works: $752,214 NSC MR 357 - Rangari Road, Wed 21/11/12 Tue 18/12/12 20 days 0% 

62 Flood damage restoration works: $76,999 NSC SR 156 - Wean Road, SR 260 - Bayley Park Road Wed 19/12/12 Tue 8/01/13 15 days 0% 

Task Progress Milestone Summary Rolled Up Task Rolled Up Milestone Rolled Up Progress Split External Tasks Project Summary Group By Summary Deadline 

Project: Capital Works Program 2011- 

Date: Thu 4/10/12 

Page 1

May June July August September October November December January February March April May June July 

Aug Sep Oct Nov Dec Jan Feb May Jun Jul Mar Apr May Jun Jul 

ID Task Name Budget Work Done By Details Start Finish Duration % Complete Comments on progress 

63 Routine Maintenance Grading N/A NSC Quadrant A1 Wed 9/01/13 Tue 29/01/13 15 days 0% 

64 Flood damage restoration works: $224,967 NSC SR 24 - Baan Baa Road, SR 163 - Delwood Road, SR 162 - Wed 30/01/13 Tue 26/02/13 20 days 0% 

Yarranabee Road, SR 21 - Caloola Road, SR 240 - Towri Road 

65 Flood damage restoration works: $138,891 NSC SR 25 - Curracabah Road, SR 86 - Eastview Lane, SR 63 - Wed 27/02/13 Mon 18/03/13 14 days 0% 

Lynford Lane, SR 73 - Booroomin Road, SR 68 - Clark Road, SR 

161 - Reservoir Lane, SR 170 - Vine Lane 

66 Flood damage restoration works: $6,665 NSC RR 7709 - Grain Valley Road, Tue 19/03/13 Wed 20/03/13 2 days 0% 

67 Flood damage restoration works: $142,229 NSC SR 168 - Wilga View Lane, SR 164 - Courtneys Road, SR 165 - Thu 21/03/13 Wed 17/04/13 20 days 0% 

Panaroma Lane, SR 28 - Binalong Road, SR 166 - Kanangra 

Lane, SR 241 - Aerodrome Road 

68 Routine Maintenance Grading N/A NSC Quadrant A1 Thu 18/04/13 Wed 8/05/13 15 days 0% 

69 Flood damage restoration works: $177,862 NSC SR 261 - Goodyers Lane, SR 187 - Longsight Lane, SR 79 - Thu 9/05/13 Wed 29/05/13 15 days 0% 

Merrilong Lane, SR 57 - Mayfield Road, SR 186 - Greylands 

Road 

70 Flood damage restoration works: $107,312 NSC SR 183 - Tuppiari Road, SR 184 - Jacks Creek Road, SR 77 - Thu 30/05/13 Thu 13/06/13 11 days 0% 

Oakdale Lane, SR 78 - Sandy Creek Lane, SR 185 - Kentucky 

Lane 

71 Routine Maintenance Grading N/A NSC Quadrant A1 Fri 14/06/13 Fri 28/06/13 11 days 0% 

72 

73 Flood damage restoration works: $203,208 NSC SR 16 - Browns Lane, SR 134 - Bellview Road Mon 11/06/12 Tue 26/06/12 12 days 100% 

74 Flood damage restoration works: $62,024 NSC SR 101 - Deni Lane, Wed 27/06/12 Thu 12/07/12 12 days 100% 

75 Flood damage restoration works: $42,906 NSC SR 123 - Trevena Lane, SR 113 - Penneys Lane, Fri 13/07/12 Mon 30/07/12 12 days 100% 

76 Flood damage restoration works: $62,767 NSC SR 137 - Trantham Road (North), SR 282 - Teston Lane, SR Tue 31/07/12 Thu 30/08/12 23 days 100% Minor delay due wet weather 

268 - Ellerslie Road 

77 Routine Maintenance Grading N/A NSC Quadrant A2 Fri 31/08/12 Thu 6/09/12 5 days 100% 

78 Flood damage restoration works: $36,830 NSC SR 127 - Tranters Road, SR 228 - Gratti Valley Road, SR 229 - Fri 7/09/12 Thu 20/09/12 10 days 100% 

Castletop Mountain Road 


80 Flood damage restoration works: $28,000 NSC SR 126 - Valorban Lane, SR 182 - Queen Street Fri 5/10/12 Thu 11/10/12 5 days 0% 

81 Flood damage restoration works: $290,123 NSC SR 11 - Harparary Road (East), SR 12 - Leards Forest Road, Fri 12/10/12 Mon 5/11/12 17 days 0% 

SR 138 - Thornfield Crossing Road 

82 Flood damage restoration works: $325,827 NSC SR 18 - Wave Hill Road, SR 173 - Pikes Lane, SR 69 - Egans Tue 6/11/12 Tue 27/11/12 16 days 0% 

lane, 

83 Routine Maintenance Grading N/A NSC Quadrant A1 Wed 28/11/12 Tue 25/12/12 20 days 0% 

84 Flood damage restoration works: $119,781 NSC SR 13 - Upper Maules Creek Road, SR 152 - Connors Creek Wed 26/12/12 Thu 10/01/13 12 days 0% 

Road, SR 139 - Willeroi Road, SR 81 - Spion Kop Road, SR 151 

- Oakey Valley Road 


86 Flood damage restoration works: $90,660 NSC Narrabri Town Streets Fri 8/02/13 Thu 14/02/13 5 days 0% 

87 Flood damage restoration works: $44,108 NSC SR 67 - Dump Road, SR 119 - O'Connors Lane, SR 189 - 

Fri 15/02/13 Fri 22/02/13 6 days 0% 

Bohena Lane 


89 

90 Routine Maintenance Grading N/A NSC Quadrant A3 Tue 7/08/12 Thu 27/09/12 37 days 100% Maintenance grading including spot 

grading trouble areas 




91 Flood damage restoration works: $721,047 NSC SR 9 - Bald Hill Road (South), SR 56 - The Clump Road, SR 55 - Homestead Road, SR 76 - Middle Gully Road, SR 105 - Tarlee 

Mon 16/07/12 Fri 26/10/12 36 days 45% Delays due wet weather & interuptions 

to material supply 

Road 

92 Flood damage restoration works: $511,000 NSC SR 9 - Bald Hill Road (North), SR 269 - Brigalow Lane Fri 26/10/12 Thu 29/11/12 24 days 0% 

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93 Flood damage restoration works: $645,903 NSC SR 1 - Millie Road, SR 221 - Poison Gate Road Thu 29/11/12 Thu 3/01/13 25 days 0% 

94 Flood damage restoration works: $378,813 NSC SR 4 - Spring Plains Road, SR 197 - Sunnyside Road, SR 255 - Thu 3/01/13 Fri 25/01/13 16 days 0% 

Clarendon Lane 

95 Flood damage restoration works: $821,685 NSC SR 45 - Nowley Road, SR 220 - Fairview Road, SR 278 - 

Fri 25/01/13 Mon 25/02/13 21 days 0% 

Camerons Lane 

96 Routine Maintenance Grading N/A NSC Quadrant A3 Mon 25/02/13 Mon 18/03/13 15 days 0% 

97 Flood damage restoration works: $88,792 NSC SR 108 - Logans Lane, SR 124 - Midgee Lane, SR 129 - Mon 18/03/13 Thu 28/03/13 8 days 0% 

Widgen Lane, SR 112 - Ten Mile Lane, SR 116 - Galathera 

Lane 

98 Flood damage restoration works: $366,975 NSC SR 111 - Appletrees Lane, SR 128 - Taringa Lane, SR 121 - Thu 28/03/13 Wed 24/04/13 19 days 0% 

Edenvale Lane 

99 Flood damage restoration works: $162,455 NSC SR 102 - Boggy Creek Road, SR 80 - Gunadoo Lane Wed 24/04/13 Tue 14/05/13 14 days 0% 

100 Routine Maintenance Grading N/A NSC Quadrant A3 Tue 14/05/13 Thu 27/06/13 32 days 0% 

101 

102 Routine Maintenance N/A NSC MR 127 - Pilliga Road, Heavy Patching Fri 17/08/12 Fri 21/09/12 25 days 100% 

103 Flood damage restoration works: $93,241 NSC MR 133 - Killarney Gap Road Mon 24/09/12 Fri 28/09/12 5 days 100% 

104 Flood damage restoration works: $20,000 NSC Queen Street Edgeroi Mon 1/10/12 Wed 3/10/12 3 days 0% 

105 Flood damage restoration works: $27,693 NSC SR 61 - Turrawan Road Thu 4/10/12 Mon 8/10/12 3 days 0% 

106 Flood damage restoration works: $20,069 NSC SR 10 - Old Gunnedah Road Tue 9/10/12 Thu 11/10/12 3 days 0% 

107 

108 Boggabri emulsion tank installation N/A NSC Boggabri Depot Fri 17/08/12 Fri 7/09/12 15 days 100% 

109 Gibbons Street Parking $78,854 NSC & Cont. Hospital contribution to Nurruby Mon 22/10/12 Fri 9/11/12 15 days 0% Depends on K&G sub-contract 

110 Tibberena Stree K&G TBC NSC & Cont. New Kerb & Gutter in front of new aquatic centre Mon 12/11/12 Fri 30/11/12 15 days 0% Depends on K&G sub-contract 

111 Narrabri Bus Shelter Installations $30,000 NSC CPTIGS grants Mon 3/12/12 Fri 14/12/12 10 days 0% 

112 SH 29 - Kamillaroi Hwy, Baan Baa Widening drai $400,000 NSC RMCC Mon 4/02/13 Fri 15/03/13 30 days 0% 

113 

114 Flood damage restoration works: $16,472 NSC SR 11 - Harparary Road, Horsearm Creek Crossing Mon 30/07/12 Fri 10/08/12 10 days 100% 

115 Flood damage restoration works: TBC NSC SR 16 - Browns Lane, Jackman crossing Mon 13/08/12 Fri 24/08/12 10 days 100% 

116 Violet Street, Silent Cops removal $22,700 NSC Funded by RMS Mon 8/10/12 Fri 19/10/12 10 days 0% 

117 SR 9 - Bald Hill Road, Floodway installations $53,000 NSC Carry Over Project, Funding to be confirmed Mon 22/10/12 Fri 16/11/12 20 days 0% 

118 

119 SR 103 - Roma Lane Rehab $270,000 NSC Culvert Installations Mon 15/10/12 Fri 26/10/12 10 days 0% 

120 SR 46 - Doreen Lane upgrade TBC NSC Culvert Installations Mon 12/11/12 Fri 23/11/12 10 days 0% 

121 Pilliga Bus Shelter Installation $15,000 NSC CPTIGS grants Mon 26/11/12 Fri 30/11/12 5 days 0% 


Task Progress Milestone Summary Rolled Up Task Rolled Up Milestone Rolled Up Progress Split External Tasks Project Summary Group By Summary Deadline 

Project: Capital Works Program 2011- 

Date: Thu 4/10/12 

Page 2



Subject: 

Author: 

Letter from Roads Minister – Tulladunna Bridge Replacement 


Issues 

On 11 September 2012, Council received a letter from the Hon. Duncan Gay MLC, Minister for 

Roads & Ports. A copy of the letter is included in Attachment 16.19.a. 

Background 

In response to Council resolution 403/2012, the General Manager wrote to Engineering consultants 

Barnson with a copy to the Roads Minister requesting that Council be consulted in relation to the 

development of the Tulladunna Bridge Replacement project. 


The letter states that a full hydraulic investigation is currently underway for this bridge in order to 

minimise the impacts on flood levels. The letter also states that any realignment of the intersection 

with SR 207 – Trucking yards lane to accommodate a road train route is outside the scope of this 

project. 

The letter makes the offer of RMS staff making a presentation to Council on the current project 

proposal. The Road Services Manager has been in discussions with RMS staff with a view to RMS 

making a presentation at the Council meeting on 16 October. At the time of writing this report, the 

date for the presentation was yet to be confirmed. 

Attachments 


Tulladunna bridge replacement letter 


SR 207 – Trucking yards lane is a Council owned road. Any improvements to accommodate a road 

train route would be at Council’s cost. 


Nil 


RMS consultants are conducting a full hydraulic investigation for this bridge replacement project. 


Nil 





MAYOR 

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Subject: 

Author: 

Australian Trucking Association 


Issues 

The Australian Trucking Association has written to Council requesting support for increasing 

productivity in New South Wales by writing to Roads & Maritime Services in support of the 

Australian Trucking Association’s proposal to remove the Intelligent Access Program (IAP) for 

certain heavy vehicles. A copy of the letter is included in Attachment 16.20.a. 

Background 

Nil 


This letter has been referred to Council for information purposes. 

Attachments 


Australian Trucking Association Letter 


Nil 


Nil 


Nil 


Nil 





MAYOR 

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Subject: 

Author: 

Submission to the Green Paper – A New Planning System for NSW 



Correspondence has been received from Minister Brad Hazzard MP, Minister for Planning and 

Infrastructure with regard to the Green Paper Consultation period. This letter is shown at 

Attachment 16.21.a. 

Since receival of the correspondence by Council, the General Manager has prepared and lodged a 

submission on behalf of Narrabri Shire Council to the Green Paper. The submission is shown at 

Attachment 16.21.b. 





MAYOR 

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Submission to the Green Paper – 

A New Planning System for NSW 

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October 2012 Ordinary Business Paper - Narrabri Shire Council ...

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