IDIQ Webinar Presentation

Welcome
• We will be with you shortly
• Please mute your phones and background noise
• Questions will be allowed at the end of the presentation
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Presenters
Greetings – Marcia Tucker,
Group Leader Infrastructure Systems Group
WSSC SR3 IDIQ Program Overview, Mark Behe,
Unit Coordinator Sewer Rehabilitation Unit
Specific IDIQ Contracts to bid, Angela Essner,
WSSC Program Manager via Greeley and Hansen, LLC
Doing Business with WSSC, Jessica Wright,
Acquisition Consultant Acquisition Office
SLMBE & MBE requirements, Mike Turner,
Unit Coordinator SLMBE Office
Closing, Marcia Tucker,
Group Leader Infrastructure Systems Group
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Who We Are: WSSC
• Service area/population 1.8 million residents in Montgomery
and Prince George’s Counties, Maryland;
• 8th largest water/wastewater utility;
• Two water supply sources – Potomac and Patuxent Rivers;
• More than 5,500 miles of water pipes;
• Nearly 5,400 miles of sewer pipeline;
Have always met or exceeded federal drinking water standards
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Who We Are: WSSC
• Two (2) Water Filtration Plants; six (6) Wastewater Treatment Plants;
• Three (3) Water Storage Reservoirs; 54 Water Storage Tanks;
• 14 Water Pumping Stations; 41 Wastewater Pumping Stations;
• Five (5) Maintenance Service Centers;
• 170 MGD water production; and approximately 1500 Employees.
Committed to provide safe, reliable water
And return clean water to our environment
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Overview of WSSC’s Sewer Repair, Replacement
and Rehabilitation Program
January 18, 2012
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Program Overview
• Background
‣ Article 6 – Sewer Repair, Replacement and
Rehabilitation Program (SR3)
‣ SR3 Program to meet a Federal Consent Decree
‣ Projects to restore assets must be completed on
schedule
‣ Priority 1 Assets must be completed by December 7,
2015
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WSSC Sewer Service Area
‣WSSC Service Area has 29 major
sewer drainage basins within
Montgomery and Prince George’s
Counties.
‣Our task is to rehabilitate sewer assets
within 24 of those basins.
‣ Recent studies of the basins have
shown that pipe rehabilitation is
necessary to avoid failure of the sewer
lines that could create environmental
emergencies in streams tributary to the
Potomac River and the Chesapeake
Bay.
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Overview of IDIQ Contracts
• Estimated 60% of the existing sewer
assets will be rehabilitated using
trenchless technologies
• Pipe bursting, open cut, and manhole
replacement will also be required
• Work will be assigned by means of task
orders against master contracts
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Important Schedule Milestones
• May 2011 – 2015: Construction in-progress
• June 2015: Construction Complete.
All Priority 1 SR 3 construction completed
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• Many of these sewer pipes/manholes are
approaching the end of their useful life and
are exposed due to stream erosion.
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Example of Exposed
Sewer from Stream
Erosion
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Exposed sewer
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Program Approach
• Indefinite Delivery and Indefinite Quantity
(IDIQ) Contracts
– Roads (Public Streets and Thoroughfares)
– Laterals (Mainline to Property or ROW line)
– Environmentally Sensitive Areas (ESAs)
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Our Needs
• 23 IDIQ contracts to bid
• The next series of bids for three IDIQ
contracts will be posted on or before
February 29, 2012.
• In 2011 there has been six IDIQ Contracts
awarded. It is anticipated that an additional
20 more IDIQ Contracts will be solicited
before April 2013.
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Previously Awarded IDIQ Contracts
Contract No. Awarded Dollar Value
PM5178A11 Jan-11 $34,316,681
PM5239A11 Jun-11 $93,766,148
PM5179A11 Jun-11 $25,000,000
CI5180A11 Jun-11 $25,000,000
PM5248A11 Oct-11 $30,000,000
CI5181A11 Oct-11 $20,000,000
CI5182A11 Anticipated January 2012 $15,000,000
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Overview of the Acquisition
Process
January 18, 2012
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Centralized Bidder Registration
System
Centralized Bidder Registration (CBR) System:
‣Web-based tool for suppliers and bidders
interested in receiving announcements of
bidding opportunities. www.cbr-wssc.com
‣ ALL vendors seeking to do business with WSSC must
be registered in the CBR System.
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Solicitation Documents
• Solicitation Cover Sheet
• Part I – Instructions to Bidders
• Part II – General Conditions
• Part III – Special Conditions
• Part IV – Technical Documents
• Appendix A – Small, Local and Minority
Business Enterprise (SLMBE) Requirements
• Appendix B – Insurance and Bonding
Requirements
• Appendix C – Submission Forms
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How We Buy
‣ Invitation For Bid (IFB)
‣ Typically, used for purchases $25,000>
‣ E.g. inventory items, construction and construction-related
services
‣ Request For Proposal (RFP)
‣ Typically, used for purchases $25,000>
‣ E.g. Professional Services/Specialized Services
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The IDIQ Bid & Construction Process
ADVERTISEMENT
Posted on CBR (www.cbr-wssc.com)
OBTAIN BID DOCUMENTS
REVIEW THE BID DOCUMENTS
ATTEND PRE-PROPOSAL MEETING
AND SITE VISIT (if applicable)
SUBMIT PROPOSAL
AWARD
NOTICE TO PROCEED
PRECONSTRUCTION MEETING AND
SUBMITTALS
ASSIGNMENT OF WORK
SUBSTANTIAL COMPLETION AND
FINAL INSPECTION
FINAL RESTORATION
FINAL PAYMENT AND
ISSUANCE OF MAINTENANCE BOND
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Preparing for Success
• Obtain a Security Clearance
Contact the Acquisition Office at (301) 206-8866
• Obtain a Sediment Control Card
Call: 301-206-8077
Obtain these WSSC Documents
– General Conditions and Standard Specifications
– Standard Details for Construction
http://www.wsscwater.com/home/jsp/content/sect2011-spec.faces
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Preparing for Success
• Obtain BID Documents
– Specifications may be down loaded from Centralized
Bidder Registration
– Plans, if included in solicitation, are supplied by
Acquisitions by CD or link to e-Builder.
• Review BID Documents -
– General Conditions and Standard Specifications
– The Standard Details
– Solicitation
– Plans
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Preparing for Success
• Pre-bid Meeting requirements
– Ensure that the bid is based on the latest WSSC General
Conditions and Standard Specifications guidelines.
– All questions about the meaning or intent, discrepancies or
omissions of the Contract Documents shall be submitted in
writing and addressed to the Acquisitions Office. Questions
received less than five days prior to bid opening will not be
answered.
– The submission of a Bid will constitute an incontrovertible
representation by the Bidder that they have made a site visit and
clearly understands the contract requirements for completing the
work including permit compliance, local laws, and ground
conditions or other impacts.
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• Submit Your BID
– Due by the time and date noted in the Solicitation Cover Sheet
– Submit Bid in sealed envelopes following instructions noted in
the solicitation
– Submit Bid to:
Preparing for Success
Acquisition Office, 8 th floor
14501 Sweitzer Lane
Laurel, Maryland 20707-5902
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Preparing for Success
• AWARD
– Proposals (Bids) are evaluated in a two-step process.
• STEP 1: Evaluation of Technical Proposal
• STEP 2: Selection of lowest, most responsive and
responsible bidder based on Mock Project
– Approval by WSSC Commissioners
– Contract Execution
• Issuance of NOTICE TO PROCEED
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• Pre-Construction Meeting and Submittals
• Assignment of Work
– The contractors will be assigned Task Orders to complete
the rehabilitation of sewer assets located within the
associated Basins.
• Substantial Completion and Final Inspection
• Final Restoration
IDIQ Construction
• Final Payment and Issuance of Maintenance Bond
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Need More Information on
How to do Business with WSSC
The Acquisition Office will conduct an education workshop on
“How to do Business” with WSSC at WSSC Headquarters, 14501
Sweitzer Lane, Laurel, MD 20707
REGISTRATION REQUIRED: Visit www.wsscwater.com or call the
Acquisition Office at (301) 206-8824.
8:00 a.m. – 11:30 a.m.
January 27, 2012
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Overview of the Small, Local and
Minority Business Enterprise
(SLMBE) Program
“Diversity…just the way we do business!”
January 18, 2012
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WSSC
Business
Community
The Four Pillars of Excellence -
Paving the Road to Supplier Diversity
Supplier
Advocacy
Compliance
Extensive
Outreach
Supplier
Development
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In the Know
• Completed Disparity Study – December 2010
• Adopted New Minority Business Enterprise Program
- Standard Procedure 11-01 – March 16, 2011
• New MBE Program (SP MBE 11-01) Effective Date –
May 1, 2011
– Based upon the recently completed Disparity Study
• New SLBE Program (SP SLBE 12-01) Effective Date –
August 26, 2011
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Minority Business Enterprise (MBE) and the Small
Local Business Enterprise (SLBE) Programs
We encourage you to visit our website to view the
new MBE Program
(SP MBE 11-01)
and the new SLBE Program
(SP SLBE 12-01)
at www.wsscwater.com
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MBE Program
Designed to promote greater availability, capacity development, and
contract participation by M/WBEs in WSSC contracts.
WSSC Recognized MBE Certifying Agencies
Maryland Department of Transportation (MDOT)
http://www.mdot.maryland.gov/
Prince George’s County Minority Business Development Division (PGMBDD)
http://www.princegeorgescountymd.gov
D.C. Department of Small and Local Business Development (DSLBD)
http://dslbd.dc.gov/DC/DSLBD
Maryland/District of Columbia Minority Supplier Development Council (MD/DC MSDC)
http://affiliate.nmsdc.org/mddc/
Women’s President Educational Organization (WPEO)
http://www.womenpresidentsorg.com/
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SLBE Program
‣ Designed to encourage the utilization of small
local firms located in Prince George’s County
and Montgomery County. The SLBE Program is
a race-and-gender neutral program.
‣ WSSC approves all SLBE firms
‣There are five (5) criteria that a firm MUST
meet to be approved as an SLBE with the
Commission.
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Let’s Speak the Same Language
• Subcontracting Requirement: Required to
have a plan in place for subcontracting a
percentage towards specific statistically underutilized
business classifications and/or Small
Local Businesses (Requirement). Regardless of
the bidder/respondent/proposer business
classification this requirement has to be
addressed at the time of proposal or bid
submission.
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Let’s Speak the Same Language
• Other Certifying Agencies:
• MBE firms that are not certified by one of the five recognized
certifying bodies but with another certifying agency may request
in writing the approval of WSSC’s SLMBE Office to participate in
the Program.
• Use of other certifying agency certifications must be preapproved
prior to submitting a bid!
• ALL Bidders and Subcontractors claiming to
be a certified MBE and/or a WSSC-approved
SLBE must be certified and/or approved at
the time of bid in WSSC’s SLMBE Program.
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Solicitation Cover Sheet – Appendix A
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What is Appendix A
• The SLMBE Office’s official notification that
describes the following based on the eligible
Project/Contract:
‣ Contract-specific MBE, SLBE and/or SLMBE
subcontracting participation Goal or Requirement
‣ Price Preference
‣ Evaluation Point Preference (or applicable SLMBE
inclusive statement)
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Why is Appendix A Important
• Includes information on possible subcontractor
or sub-consultant opportunities (trades)
relevant to the eligible Project/Contract and
SLMBE program.
• Contains all SLMBE forms (i.e., GFE Affidavit, subcontract
certification, WSSC non-discrimination declaration, MBE/SLBE
unavailability and summary of contacts).
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Why is the Good Faith Efforts Guide Important
• Describes all submission requirements and includes
the required participation and Good Faith Efforts
forms.
• Describes in detail the 13 Good Faith Efforts criteria.
• Describes the new point system upon which your
efforts will be evaluated based on the 13 criteria.
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Successful Supplier/Vendor Actions
• Register in the (CBR) System.
• Do your homework and read the
Solicitation thoroughly.
• Provide the requested information in a
readable format.
• Pay close attention to your pricing.
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Successful Supplier/Vendor Actions
• Make sure your firm is in good financial
health.
• Ensure your firm has a positive performance
history.
• Make sure your firm is registered to do
business in the State of Maryland and has, if
applicable, all required licenses etc. For
more information on how to register your
business, visit:
e-maryland marketplace or
http://business.marylandtaxes.com/newbusiness/new.asp
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Successful Supplier/Vendor Actions
• Understand WSSC’s bidding or proposal
process.
• Know what goes into a good bid or
proposal.
• Be sure to review, thoroughly, the
Solicitation COVER SHEET to ensure you
have addressed all items requested.
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Successful Supplier/Vendor Actions
• Know that all projects are competitively
bid.
• Plan to attend Pre-Bid/Pre-Proposal
meetings.
• Be prepared to be successful.
• Unsuccessful? Get a debriefing!
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SymTrac:
‣ SymTrac is a web-based tool designed to
monitor contract compliance requirements.
The SLMBE Office:
Staying Connected
‣ Call, Click, or Email the SLMBE Office with your
questions and concerns.
Ph: 301-206-8800
www.wsscwater.com/home/jsp/content/slmbe-program.faces
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Need More Information on Appendix A and
Good Faith Efforts
The SLMBE Office will conduct an informational workshop on the
Appendix A and the Good Faith Efforts Guide at WSSC
Headquarters. Registration is required: Visit
www.wsscwater.com or call the SLMBE Office at (301) 206-8800.
9:00 a.m. – 11:00 a.m.
• February 14, 2012
• March 13, 2012
• April 12, 2012
• May 8, 2012
• June 12, 2012
The SLMBE Office will be hosting special targeted outreach events
to introduce larger firms to smaller firms
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• Please un-mute your phone,
• One question at a time,
• State your name, Company name and your
question,
• Please speak loudly and clearly.
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Marcia Tucker, Infrastructure
Systems Group Leader
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