Undergraduate Bulletin 2012-2013 - Alabama A&M University

REGISTRATION POLICIES AND PROCEDURES, AAMU, 2012-2013 ~ 28 ~
Emergency Separation for Military Purposes
When a student or spouse of the student is called to active military service during an academic term, he/she may choose one of the
following three options listed below. The student is responsible for notifying his/her instructors of the option they choose.
1. The student may request retroactive withdrawal to the beginning of the semester, with a full refund of tuition and fees.
2. If at least 75 percent of the term has been completed, the student may request that the faculty member assign
a grade for the course based on the work completed. The final decision about grading is left to the faculty member.
3. If the faculty member assigns a grade of “I,” the student must complete course requirements one year after
the student returns to campus.
Room and board will be refunded in accordance with the current University refund policy. All students who receive Title IV funds
will be processed according to federal policies. Federal policy statements are available in the Office of Student Financial Aid.
EMERGENCY SEPARATION PROCEDURES:
Secure the form “Emergency Separation for Military Purposes” from the Office of Academic Affairs.
Complete the form and secure appropriate documentation.
Submit the form and attachments to the Office of the Registrar, retaining the copy marked “Student”.
Withdrawal from the University
When a student finds it necessary to discontinue his or her enrollment at any time other than at the end of a semester or summer term,
he or she must complete a withdrawal form obtained from the Registrar‘s Office. The student must clear all AAMU accounts as listed
on the form. When a student withdraws before the last two weeks of any semester or summer session, the student will receive a grade
of “W” in all courses. When enrolled for a regular semester, however, a student may not withdraw during the last two calendar weeks
prior to the first day of final examinations. In a summer session, a student may not withdraw during the last calendar week prior to the
first day of final examinations.
When a student leaves AAMU at any time during the semester or a summer session without filing a Withdrawal Form and without
clearing all University accounts, the student will receive a grade of “F” in all courses. Further, he or she will forfeit all rights to a
statement of honorable dismissal, thereby jeopardizing re-entry into AAMU or transfer to another accredited institution. Withdrawal
from the University does not relieve the student from any financial obligation owed at that time.
WITHDRAWAL PROCEDURES
4. Secure and complete Withdrawal Clearance Form. Forms are available in the Registrar‘s Office. Obtain all appropriate
signatures.
5. Complete exit interview with the Office of Special Student Services.
6. Obtain signature from the Financial Aid Office.
7. Obtain signature from the Cashier’s Office
8. Return completed Withdrawal Clearance Form to the Office of the Registrar.
Auditing Courses
Students who do not wish to register in courses for credit may be permitted to register as auditors under the conditions that they pay
the regular audit fees (no additional fee for students registered for a full-time credit load), obtain the consent of the instructor, and
audit only courses for which there are adequate classroom facilities. Full-time students must obtain the consent of their advisors. Skill
and laboratory courses are not open for auditors.
Permission to enroll and registration for auditing courses shall be filed in the Office of the Registrar. Regular registration procedures
are to be followed after permission has been granted. The privileges of an auditor in a course are limited to attending and listening.
The auditor assumes no obligation to do any work in the course. Auditors do not submit any work and are not required to take any
tests or examinations nor receive grades on any part of the course. Auditors are not expected to take any time of the instructor.
A student can change a course from credit to audit or from audit to credit. The fee for this change is the same as that for other schedule
changes.