Undergraduate Bulletin 2012-2013 - Alabama A&M University

ACADEMIC POLICIES & REGULATIONS, AAMU, 2012-2013 ~ 32 ~
Credit for any course in which a student has received a grade of “F” can be obtained only by repeating the course at AAMU and
earning a passing grade. If the passing grade is earned at AAMU, that grade replaces the “F” in the GPA calculation but the “F”
remains on the transcript.
Grade Point Average
AAMU’s grading system is based on a 4.00 point scale; quality points are assigned as follows: A = 4; B = 3; C = 2; D = 1; F = 0; X =
audit.
The following grades are not included in the calculation of the GPA:W, I, P, X, IP, WB, WM.
Grades earned at another institution are not computed in the grade point average unless as a visiting student. Grades earned at another
university cannot be used to improve a grade point average or eliminate a quality point deficiency.
Example of Calculation of Grade Point Averages
Grade Grade Pts / Credit Hrs Hours Quality GPA
Credit Hr of Course Attempted Points
A 4 3 3 12
W 0 3 0 0
C 2 1 1 2
B 3 4 4 12
F 0 4 4 0
D 1 3 3 3
I 0 2 0 0
Totals 15 29 1.93
Grade Point Average(GPA) = Quality points earned ÷ Hours attempted = 29/15 = 1.93
Missing Grades
A missing grade must be received in the Registrar’s Office within forty-five (45) days immediately following the grading period
(semester or summer session) in which the grade was given. All missing grades must be reported on a Missing Grade Form. All forms
should be submitted by the instructor of the registered course(s) with proper documentation and justification.
Grade Changes
All course grades except “I” grades are intended to be final and permanent. It is expected that faculty will arrive at and report final
grades as accurately and precisely as the nature of the evaluation of student achievement and the grading system will permit. It is
considered the faculty’s direct and personal responsibility to ensure that grades are fair and reported correctly the first time. Final
grades cannot be improved by “make-up” work, after the end of the term.
If an error occurs in the calculation or recording of a grade, it can be corrected using the following procedures:
1. The faculty of record will complete the Change of Grade Form, which must include:
a. The student’s name, student number, course designation by title and number, semester, and change desired.
b. A statement unequivocally identifying the person who made the error, and explaining the nature of the error.
c. An explanation of how the new grade was computed.
2. The form must bear the endorsement of the department chairperson and dean, and must be addressed to the Provost and Vice
President for Academic Affairs.
3. Requests for “I” grade changes may be made by faculty members directly to the Office of the Registrar on forms provided for that
purpose.
1. Requests for grade corrections must be submitted to the Office of the Registrar by the end of the semester after the incorrect grade
was submitted.
Incomplete Grades
An “I” grade is intended to be only an interim course mark. It is to be used only if a student has performed satisfactorily (hereby
defined as a C average or better), has completed at least 75% of the course requirements, and there is an excusable reason for his or
her not having completed all requirements prior to grade reporting time. With the awarding of the “I” the instructor must include
information on the Grade Reporting Form as to the specific requirements for changing the “I” to a permanent grade. Requests for
removal of incomplete grades must be made by the faculty member directly to the Office of the Registrar.