Exhibitor Prospectus - AARC.org

THE 59 TH INTERNATIONAL RESPIRATORY CONVENTION & EXHIBITION
TABLE OF CONTENTS
( C L I C K T O N AV I G AT E )
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ABOUT THE AARC CONGRESS
ATTENDEE DEMOGRAPHICS
REASONS TO EXHIBIT
EXHIBIT HALL MAP/BOOTH PRICES
BOOTH ASSIGNMENT
APPLICATION/PAYMENT/CANCELLATION
EXHIBITOR FAQS
EXHIBITOR LIST

ABOUT THE
AARC CONGRESS 2013
ANAHEIM, CA • NOVEMBER 16-19
(EXHIBITS NOVEMBER 16, 17, 18)
AARC CONGRESS,
A FIRST CLASS
LEARNING EXPERIENCE
That Attracts Top
Respiratory Therapists
The AARC Congress offers an exciting venue
to present advances in treatment, research,
cutting-edge technology, and education on
pulmonary disease.
Engage with nearly 6,000 respiratory therapists,
physicians, scientists, and other healthcare
professionals from all 50 United States, U.S.
territories and more than 30 countries.
EXHIBITING AT THE
BUYING SHOW
Attendees come to see your
medical marvels that are
transforming respiratory care.
This makes the AARC Congress
your best place to demonstrate
your respiratory care solutions
and get the face time necessary to
close the deal. And, because the
Congress is a buying show, you
will want to bring your best offer
because 30% of attendees are
managers* and 70% say the
exhibit hall influences purchasing
decisions for product purchases.**
*Source: 2012 AARC Congress attendee demographics.
**Source: 2012 AARC Congress attendee survey.
NEW
EXHIBIT DATES
AND HOURS
SATURDAY, NOVEMBER 16
11:00 A.M.– 4:00 P.M.
SUNDAY, NOVEMBER 17
9:30 A.M.– 3:00 P.M.
MONDAY, NOVEMBER 18
9:30 A.M.– 2:00 P.M.
NEW FOR 2013
u More hours of unopposed exhibit time —
Now, attendees have eight hours, without
sessions, to visit the exhibit hall.
u Signature Lectures lead attendees to exhibit hall
— The Keynote lecture, Egan lecture, and
Kittredge lecture will all send attendees
straight to the exhibit hall and your booth.
u New hours that start earlier when attendees’
excitement level is highest. And, when they
have more energy for their exhibit hall visit.
u Closing Session on day four — A new event
with a sponsorship that leaves a final impression
in the minds of your customers.
HOST CITY / VENUE
The 2013 host city is Anaheim, California, and the Anaheim
Convention Center. Located in the heart of the Anaheim Resort
District, which includes the Disneyland ® Park, Disney California
Adventure, Downtown Disney and Anaheim GardenWalk. The
Anaheim Convention Center is within walking distance of Congress
hotels. And, with access from three freeways, the Anaheim
Convention Center is perfectly located for regional attendess to
drive in – increasing Congress attendence.
Schedule your 3-day sales call with nearly
6,000 respiratory therapists in Anaheim.
You’ll take a big step towards building a
lasting connection with new customers
and reinforcing existing relationships.
u Satellite booths — Expand your presence to
educational session hallways where the attendees
are between sessions.
u Now, there’s a theater located in the exhibit hall
that will hold sessions designed to draw traffic to
your exhibit. See Sponsorship and Advertising
Guide on how you can use the theater for product
demonstrations.
u For the first time, you can pick a prime position for
your 2014 Congress exhibit space, at Mandalay
Bay, Las Vegas, while at the 2013 Congress.
u More sponsorship opportunities — Visit the
Sponsorship and Advertising Prospectus.
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Who Attends
AARC
Congress
QUICK FACTS
70.6% of Congress
attendees say they have
purchasing influence
and make decisions
on what they see in
the exhibit hall.
Source: AARC Congress 2012 attendee survey
JOB FUNCTION
OF ATTENDEES
The job function of
attendees spans the
spectrum of positions
in respiratory care.
This ensures that you
reach the entire decision
making unit (the initiators,
the gatekeepers, the buyers,
and the users.)
Clinical Specialist 8.26%
Student 9.41%
Education 11.93%
Other* 20.21%
Staff Therapist 22.93%
Management 27.26%
*Other: Medical Director, Pulmonary Function Technologist, Owner, Nurse, Disease Manager,
Diagnostic Technologist, Patient Educator, Sleep Technologist
CONGRESS
ATTENDANCE
A consistent attendance track
record indicates that the AARC
Congress is important to the
respiratory care profession and
relevant to your marketing plan.
5
YEAR
ATTENDANCE
AVERAGE
Nearly
6,000!
The AARC Congress is the crown jewel of the Association’s activities.
No other meeting compares in terms of exhibits and quality of the
program. If I could attend only one meeting a year, it would be
“the AARC annual meeting. — Richard Branson, MSc, RRT, FAARC
”
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WHERE ATTENDEES WORK
Whatever your market, you’ll find
an audience for your products at
the AARC Congress.
Who Attends
AARC
Congress
QUICK FACTS
ACUTE CARE HOSPITAL 59.15%
RT PROGRAMS 13.37%
OTHER* 27.48%
*Other: Sleep Labs, Skilled Nursing Facilities, Home Care/DME, Physician Offices/Clinics, Military,
Temp Agencies, Outpatient Facilities, Long-Term Acute Care Facilities
QUANTITY + QUALITY =
MULTIPLE LEADS
With nearly 6,000 attendees, no
other meeting in your marketing plan
offers such a large gathering of
respiratory therapists of this caliber.
50.5% of attendees say
the Exhibit Hall and the
ability to see, touch,
and/or manipulate
new products is the
major reason they attend
the AARC Congress
Source: AARC Congress 2010 attendee survey
ATTENDEES’ RESPIRATORY THERAPY EXPERIENCE
>40 Years 17.20%
31-40 Years 13.01%
26-30 Years 9.03%
21-25 Years 16.76%
16-20 Years 17.51%
FOR INFORMATION CONTACT
Annette Phillips, Exhibits Coordinator
annette.phillips@aarc.org
Direct (972) 406-4653 • Fax (972) 484-2720
With experience comes more tenure,
more professional influence, and a
greater role in the purchasing decision.
11-15 Years 7.32%
6-10 Years 6.38%
1-5 Years 12.79%
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16%
Pacific
13%
Mountain
9%
Midwest
17%
Northeast
ORIGIN OF
ATTENDEES
Your exhibit reaches the
world with attendees from
all 50 states, D.C., U.S.
Territories, and more than
30 foreign countries.
7%
Southwest
19%
Southeast
International* 13%
U.S. Territories 6%
Who Attends
AARC
Congress
*International: Canada, Italy, Turkey, Saudi Arabia, Norway,
Japan. Mexico, Taiwan, Republic of Korea, Brazil, China,
Argentina, Estonia, Portugal, Sweden, United Arab Emirates,
Australia, Czech Republic, Germany, Ghana, Hong Kong,
India, New Zealand, Panama, Singapore, United Kingdom,
Cayman Islands, Egypt, Israel, Lebanon, Qatar
QUICK FACTS
82% of attendees who
are authorized buyers
say the Exhibit Hall
influences their
purchasing decisions.
Source: AARC Congress 2010 attendee survey
69.4%
collect information
on select products
in the Exhibit Hall.
ATTENDEE
CREDENTIALS
AARC Congress attendance mirrors the
profession, giving you the people who
use your products.
AE-C 4.26%
CRT
8.22%
RPFT/CPFT 10.00%
RRT-NPS
16.22%
Other* 23.59%
BACHELOR’S DEGREE 40.7%
ASSOCIATE’S DEGREE 35.6%
POST GRADUATE DEGREE 23.7%
DEGREES HELD
BY ATTENDEES
You want to reach people
who are comfortable with and
understand new technology.
AARC Congress delivers with
degreed professionals
including more than 23%
with post graduate degrees.
Source: AARC Congress 2010 attendee survey
RRT
57.56%
NOTE: Some attendence list multiple credentials.
*Other (MD, RN, RPSGT, EMT-P, LPN, CRT-NPS, CTTS, RRT-SDS,
DO, CRT-SDS, LVN)
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PREVIOUS ATTENDEES INCLUDE
Clinicians from These Institutions (and more)
Ablecare Health Equipment, Inc.
Advocate Children's Hospital
Aerosol Therapy Private Clinic
Akron Children’s Hospital
Alaska VA
Alexian Brothers Hospital
All Children’s Hospital
American University of Beirut
Anne Arundel Medical Center
Apria Healthcare
Arkansas Allergy and Asthma Clinic
Arkansas Childrens Hospital
At Home Medical
Barnes Jewish Hospital
Baylor Martha Foster Lung Care Center
Baylor University Medical Center
Baystate Medical Center
Boston Medical Center
Broadway Medical Supply Company
Brooke Army Medical Center
Carolinas Medical Center
Central Texas Rehabilitation Hospital
Chang Gung Hospital
Charleston Area Medical Center
Children's Healthcare of Atlanta
Children's Hospital of Philadelphia
Children's Hospital Boston
Children’s Hospital of Philadelphia
Children’s Medical Center of Dallas
FOR INFORMATION CONTACT
Annette Phillips, Exhibits Coordinator
annette.phillips@aarc.org
Direct (972) 406-4653 • Fax (972) 484-2720
Cincinnati Children's Hospital
Medical Center
Cleveland Clinic Foundation
Dartmouth Hitchcock Medical Center
Duke University Medical Center
Durable Medical Supply
Einstein Medical Center
Eisenhower Medical Center
Fairview Hospital
Fletcher Allen Healthcare
Florida Hospital
Fort Wood Army Hospital
Grupo Angeles Salud
Harborview Medical Center
High Plains Sleep Disorders Center
Holden Hospital Supply, Inc.
Home Life Oxygen
Hong Kong Adventist Hospital
Hospital Del Maestro
Inova Fairfax Hosp
Johns Hopkins Hospital
Kaiser Permanente
King Abdullaziz Hospital
King Faisal Specialist Hospital &
Research Centre
King Khalid Hospital
King Saud Bin Abdulaziz University
for Health Sciences
Kirigaoka Tsuda Hospital
Lakeland Regional Medical Center
Lifeline Sleep Disorders Center
M.D. Anderson Cancer Center
Maine Medical Center
Massachusetts General Hospital
Mayo Clinic
MedPro Respiratory Care
Memorial Herman Texas Medical Center
Memorial Sloan Kettering Hospital
Mississippi Methodist Rehab
Mount Sinai Hospital
National Institute for Respiratory Disease
National Institutes of Health
National Jewish Health
New York University Medical Center
Ochsner Clinic Foundation
Pima Medical Institute
Presbytarian Manor
Rainbow Babies and Children's Hospital
Riyadh Military Hospital
Rochester General Hospital
Rockford Memorial Hospital
Rush University Medical Center
San Francisco General Hospital
Select Specialty Hospital
Shands Hospital
Sharp Memorial Hospital
Shriners Hospital for Children
Sleep & Neurodiagnostics Institute
St Alexius Medical Center
St. Alexius Hospital
St. Jude Children's Research Hospital
Stanford Hospital and Clinics
Swedish Medical Center
Tampa General Hospital
Texas Childrens Hospital
The University of Tokushima
Tokushima University Hospital
Tufts Medical Center
UC San Diego Health System
UCLA Medical Center
University of Chicago Medical Center
University of Cincinnati
United States Air Force
Unites States Army
Unites States Navy
VA Medical Center
and Many More…
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GET THE LEADS
YOU WANT
Exhibitors collected more than
12,700 leads from influential
therapists and decision makers
in 2012. These are the leads
you want!
1 YOUR PRESENCE
IS APPRECIATED BY
YOUR CUSTOMERS
If you are not at AARC Congress your
absence will be noticed by your customers
who want to see you. Plus, you don’t want
your competition to use your absence to
their advantage.
2 OPEN UP
COMMUNICATIONS
Your presence opens
the door for future
communications – a door
that often times leads to
future sales.
3 MEET MANY
CUSTOMERS
COST-EFFECTIVELY
Nowhere else in respiratory care
can you get in front of so many
industry-specific customers
and prospects in a short amount
of time.
4
EXPAND YOUR PROSPECT BASE AND
STRENGTHEN CUSTOMER RELATIONSHIPS
The AARC Congress Exhibit Hall not only allows you to show your
product or service but also make an important first impression.
That strengthens customer relationships.
THE AARC CONGRESS EXHIBITION OFFERS 15 HOURS OF EXHIBIT TIME INCLUDING EIGHT HOURS OF UNOPPOSED TIME.
PEOPLE YOU
WANT TO SEE
See everyone from managers,
clinicians, and industry specialists.
Attendees come from all U.S.
states and countries from
around the world.
5 MAKE
A SALE
Sell product from your booth as
many attendees come to the
Congress to purchase from vendors.
Others collect information and make
arrangement for sales visits.
6
REPUTATION
AND HISTORY
The AARC Congress, in its 59th
year, is considered the “gold
standard” of educational events
for respiratory care. That is why it
is the best attended respiratory
care meeting in the world!
7 REACH
INTERNATIONAL
MARKETS
In 2012 the Congress attracted
foreign registrants from more
than 30 foreign countries. These
clinicians are highly respected in
their countries and can help you
reach their markets.
8
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NOWHERE ELSE CAN EXHIBITORS REACH THIS LEVEL OF DIVERSITY WITHIN RESPIRATORY CARE AT ONE TIME.
SEAL THE DEAL
Studies show that trade show
sales leads are easier to close.
9
LEARN THE
LATEST
RESEARCH
10
Learn the latest research by respiratory
therapists in the OPEN FORUM. Plus,
education sessions tell you how
therapists are practicing respiratory
care and using your products.
MONITOR
INDUSTRY
TRENDS
And gain insight into
innovative technologies
and treatments.
11
EDUCATION
FOR YOUR
SALES TEAM
12
Exhibitors can become more effective
sales representatives by attending
Congress education sessions and
learning what their customers learn.
Plus, they can earn CRCE credit.
According to a Simmons Market Research Bureau study,
91% of respondents attending tradeshows say they are
"extremely useful" as a source for product purchasing
information. That’s higher than any other source,
including on-site visits from sales representatives.
HOST
FOCUS
GROUPS
Test new product ideas and
get feedback from users.
13
BENEFITS AND
SERVICES
14
Your exhibit space entitles you to
many benefits and services including
Congress promotion before,
during, and after the event.
BOTTOM LINE
15
AARC Congress is one of the most cost-effective
means by which to generate visibility and incomeproducing
leads for your company.
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Make Sure That
Your Company
Is Where the
Buyers Are
Download a map of
the Anaheim Convention
Center exhibit hall in Adobe
Reader format for use in
requesting your booth location
on the exhibitor application.
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“
ROI is tenfold of
everything we put into
”
the AARC Congress.
BOOTH PRICES
Booth requests for two or more booths must be in-line; peninsulas are not allowed.
The exhibit space rental fee does not include: furniture, accessories, carpeting, audio-visual
equipment, additional signs or electricity. These items can be ordered from individual
contractors using the forms provided in the Exhibitor Service Kit to be e-mailed in August.
INTERIOR BOOTH (10’ X 10’) — $4,450
CORNER BOOTH (10’ X 10’) — $4,950
A corner booth is an in-line booth exposed to aisles on two sides.
PRIORITY BOOTH (10’ X 10’) — $5,350
Located in high traffic areas.
ISLANDS
An island booth must be accessible from all four sides.
• 10' x 20' Island — $8,600 • 30' x 40' Island — $46,450 • 50' x 50' Island — $76,750
• 20' x 20' Island — $18,700 • 30' x 50' Island — $50,500 • 50' x 60' Island — $90,900
• 20' x 30' Island — $28,300 • 30' x 60' Island — $55,550 • 60' x 60' Island — $94,950
• 20' x 40' Island — $34,100 • 40' x 40' Island — $54,550 • 70' x 70' Island — $101,000
• 20' x 50' Island — $40,400 • 40' x 50' Island — $69,700
• 30' x 30' Island — $41,400 • 40' x 60' Island — $72,200
EXHIBITING PAYS OFF
Average cost to identify a potential
customer through an exhibition……………$96
Cost to identify a single prospect by
means other than an exhibition……$443
Average cost to close a sale
with an exhibition lead……………$2,188
Average cost to close a sale
without an exhibition lead………$3,102
Source: The Cost-Effectiveness of Exhibition Participation
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FOR INFORMATION CONTACT
Annette Phillips, Exhibits Coordinator
annette.phillips@aarc.org
Direct (972) 406-4653 • Fax (972) 484-2720

“
u All applications are considered for assignment
according to the priority point system and the date
and time they are received in the AARC Convention
Department. When companies that have an equal
number of points request the same booth space,
space is assigned based upon the date and time
the application was received.
AARC Congress is four days of educational programs including
more than 200 sessions and 350 research presentations.
”
u One priority point has been accumulated for each
100 square feet of booth space rented over the
last five years. The applicant with the highest
number of priority points is assigned first, the
applicant with the second highest is assigned
second, etc.
u If an exhibiting company merges with, buys, or is
bought by another company, half of the points
accumulated by the purchased company will be
credited to the purchasing company’s points.
u Exhibitors should list four possible choices for
exhibit space. If choices one through four have
previously been assigned, the exhibits coordinator
will contact you regarding remaining available
space. If we contact you regarding booth
assignment and there is no response from your
company within 48 hours, we will proceed with the
next company’s booth assignment. Specific booth
assignments are not final until confirmed in writing
by the exhibits coordinator.
u Past due balances for all parties with the AARC
and Daedalus, must be paid in full before
assignment of 2013 exhibit space will be
approved. Failure to maintain a current credit
balance or failure to remit balance of the booth
rental fee within the net 30-day terms will result in
a hold on all services provided through the AARC
and its subsidiaries and potential loss of reserved
exhibit space.
GENERAL BADGE INFORMATION
The AARC issues an official name badge for each of
the exhibitor’s representatives based upon the Badge
Request Form which will be e-mailed in a separate
communication by the end of August. Each exhibiting
company is allotted 6 badges per each 100 square
feet of purchased exhibit space. For example an
exhibitor with two 10' x 10' booths will be allotted
12 exhibitor badges.
PRICES FOR ADDITIONAL BADGES
Exhibiting companies may register at no charge six
(6) representatives for each 10’ x 10’ booth.
Additional representatives may be registered by the
booth manager for the entire 4 days of the Congress
or for 1 day only at the following rates.
By April 29 By Sept 27
$350 $375
u AARC reserves the right to reassign an alternate
booth location.
u In order for your priority points to be considered
in your booth assignment, your application and
deposit must be received by Friday, March 29,
2013. Applications received after Friday, March 29
will be processed in date-received order without the
benefit of accumulated priority points. Based upon
the 2012 show, AARC projects that the exhibit hall
will be 80% filled in August 2013 by those
submitting their applications by the deadline,
leaving only 20% of the exhibit hall available to
those applying after the deadline.
u Specific booth assignments are not final until
confirmed, in writing, by the exhibits coordinator.
After Sept 27 1 Day
and On-Site (On-site Only)
$405 $210
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COMPANY INFORMATION
COMPANY
ADDRESS
CITY/STATE/ZIP/COUNTRY
TELEPHONE
CONTACT PERSON
FAX
EMAIL
If your company has exhibited under a different name, please indicate.
BOOTH REQUEST
❏ INTERIOR BOOTH
(10’ X 10’) — $4,450
❏ CORNER BOOTH
(10’ X 10’) — $4,950
A corner booth is an in-line
booth exposed to aisles on
two sides.
❏ PRIORITY BOOTH
(10’ X 10’) — $5,350
Located in high traffic areas.
Use our secure online application and interactive map to
reserve the ideal location for your booth by using a credit
card. If you prefer to pay by mail or by check, a printable
application is available. DEADLINE: MARCH 29, 2013
AARC Congress 2013 Exhibit Dates
November 16-18, 2013
Exhibitor service kits will be e-mailed in August, 2013
For rules/regulations for exhibiting companies,
please click www.aarc.org/education/meetings
To mail deposit and application, or to request more information:
AARC/Annette Phillips, Exhibits Coordinator
P.O. Box 650097 • Dallas, TX 75265-0097
Phone: 972.406.4653; Fax: 972.484.2720
E-mail: anette.phillips@aarc.org
DEADLINE: MARCH 29, 2013*
* For exhibitors who wish to use their priority points
❏ Recruitment/Career Counseling
ISLANDS
An island booth must be accessible from all four sides.
❏ 10' x 20' Island — $8,600 ❏ 30' x 40' Island — $46,450 ❏ 50' x 50' Island — $76,750
❏ 20' x 20' Island — $18,700 ❏ 30' x 50' Island — $50,500 ❏ 50' x 60' Island — $90,900
❏ 20' x 30' Island — $28,300 ❏ 30' x 60' Island — $55,550 ❏ 60' x 60' Island — $94,950
❏ 20' x 40' Island — $34,100 ❏ 40' x 40' Island — $54,550 ❏ 70' x 70' Island — $101,000
❏ 20' x 50' Island — $40,400 ❏ 40' x 50' Island — $69,700
❏ 30' x 30' Island — $41,400 ❏ 40' x 60' Island — $72,200
APPLICATION CHECKLIST
• Complete both application and contract
• Sign the application
• Include the deposit
A deposit of 50% of the highest priced booth
you requested must accompany this application.
Upon receipt of the application and deposit
AARC will immediately send an invoice for the
remaining 50% and place you in line for a specific
booth assignment. If a price adjustment is
necessary once your assigned space has been
confirmed by the Exhibits Coordinator, a final
invoice will be sent or a credit issued. Payment is
due net 30. Checks should be made payable to
AARC in US funds and drawn on a US bank.
Specific booth assignments are not final until
confirmed in writing by the Exhibits Coordinator.
Final payment must be received Net 30 or your
company may be denied access to the exhibit floor.
If we contact you regarding booth assignment
and there is not a response from your company
within 48 hours, we will proceed with the next
company’s application.
I, the undersigned, have read and agree to abide by all Rules
and Regulations on this contract (refer to Clauses One through
Eleven on reverse side of contract) and on the AARC website.
_________________________________________________________
Authorized Signature
_________________________________________________________
Printed Name and Title
_________________________________________________________
E-Mail
List four choices of exhibit space below (see map). Exhibit space is assigned based on past and current support of AARC activities,
as well as the date the application is received.
1. ___________________________ 2. ____________________________ 3. ____________________________ 4. ____________________________
We request not to be assigned near the following companies:
1. _____________________________________ 2. ______________________________________ 3. _______________________________________
MC ____ VISA ____ Amex ____ Exp Date __________________ Name on Card ____________________________________________________
Amount to be charged _________________________ Credit Card # ______________________________________________________________
______________________________________________________________________________________________________
SIGNATURE TITLE DATE
COMPLETE BOTH PAGES
FOR AARC USE ONLY
Batch # ______________________________________
Date Received: _______________________________
Priority Points Accrued: ________________________
Customer Number:____________________________
Credit: ______________________________________
Space(s) Assigned: ____________________________
Rental Fee: ___________________________________
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FOR AARC USE ONLY
This agreement made and entered into this ____________day of _______________, 2013 by and
between the American Association for Respiratory Care, Irving, Texas, hereinafter referred to as
AARC, and ____________________________________________, hereinafter referred to as Exhibitor.
WITNESSETH: That in consideration of the premises and the mutual covenants herein contained,
the parties hereto agree as follows:
FIRST: AARC will permit Exhibitor only to occupy the assigned
booth space(s) during AARC Congress 2013 to be held
November 16-19, 2013, in Anaheim, California, USA. Exhibit
dates will be November 16-18, 2013.
SECOND: Exhibitor agrees not to sublet or to otherwise
assign, to any person or organization whatsoever, any right to
occupancy space covered by this statement.
THIRD: Exhibitor agrees to limit all AARC convention-related
activities to within their assigned booth space(s).
FOURTH: Upon submission of this application/contract,
Exhibitor includes, as a deposit, ❑ 50% ❑ 100% of the rental
fee for the requested booth space in the amount
of $______________ dollars and agrees to pay AARC the
remaining ❑ 50% in the amount of $______________ dollars
within 30 days from the date of invoice.*
FIFTH: Upon specific booth assignment, Exhibitor agrees to
pay AARC the difference, if any, between the total rental fee of
the requested booth space and the total rental fee of the
assigned booth space, within 30 days from the date of
invoice.* Upon specific booth assignment, if the total rental
fee of the assigned booth space is less than the total rental fee
of the requested booth space, AARC agrees to refund the
difference within 30 days from the date of assignment.
SIXTH: Exhibitor is hereby given the right to cancel this
agreement without penalty prior to 5:00 pm Central Time on
July 19, 2013. Such cancellation shall only be effective when
written notice hereof is received by AARC, Irving, Texas. In the
event of such cancellation, all rights, duties, liabilities, and
obligations hereunder shall terminate.
SEVENTH: In the event that Exhibitor cancels this agreement
after 5:00 pm Central Time on July 19, 2013, and prior to 5:00
pm Central Time on August 16, 2013, all rights, duties,
liabilities, and obligations hereunder shall terminate except
that Exhibitor will be liable for and agrees to pay AARC forty
percent (40%) of the exhibit rental fee reserved hereunder.*
Such cancellation shall only be effective when written notice is
received by AARC, Irving, Texas.
COMPLETE BOTH PAGES
EIGHTH: In the event that Exhibitor cancels this agreement
after 5:00 pm Central Time on August 16, 2013, and prior to
5:00 pm Central Time on October 18, 2013, all rights, duties,
liabilities, and obligations hereunder shall terminate except
that Exhibitor will be liable for and agrees to pay AARC sixty
percent (60%) of the exhibit rental fee reserved hereunder.*
Such cancellation shall only be effective when written notice is
received by AARC, Irving, Texas.
NINTH: In the event that Exhibitor cancels this agreement
after 5:00 pm Central Time on October 18, 2013, all rights,
duties, liabilities, and obligations hereunder shall terminate
except that Exhibitor will be liable for and agrees to pay AARC
one hundred percent (100%) of the exhibit rental fee reserved
hereunder.* Such cancellation shall only be effective when
written notice is received by AARC, Irving, Texas.
TENTH: AARC reserves the right to relocate any space to be
occupied hereunder by Exhibitor. Upon receiving from AARC
notice of such relocation, Exhibitor, notwithstanding any other
provision hereof, may cancel this agreement without penalty
and shall be entitled to the return of any previously paid
exhibit rental fee.
ELEVENTH: Exhibitor agrees to indemnify AARC against and
hold it free from any and all claims arising from loss or damage
to Exhibitor’s property whatsoever cause occasioned, and
whosesoever such property is located during the period in
which AARC occupies the Anaheim Convention Center, except
for such injury or loss as may be proximately caused by willful
and malicious misconduct on the part of any full-time regular
payroll employee of AARC.
Exhibitor agrees to indemnify AARC and the Anaheim
Convention Center from and against any and all claims, losses
or damages to persons or property.
* FAILURE TO MAINTAIN A CURRENT CREDIT HISTORY CAN
RESULT IN SUSPENSION OF ALL SERVICES FROM AARC
AND ITS SUBSIDIARIES.
Please read these contract provisions carefully before signing
below. A copy of this completed and counter-signed contract
and a confirmation letter will be forwarded to you after
assignment is complete.
IN WITNESS THEREOF, the parties hereto have executed this contract upon the day and year first above written.
__________________________________________
AARC Associate Executive Director
X ________________________________________________
Authorized Signature of Applicant
________________________________________________
Title
Deposit and Payment
Deposit and payment must be in the form of a
credit card or a check in US funds and drawn on
a US bank, payable to the American Association
for Respiratory Care. The following credit cards
will be accepted for payment: American
Express ® , MasterCard ® or Visa ® . Wire transfers
will be accepted; however, if bank charges are
incurred, you will be invoiced for this amount.
A deposit of 50% of the highest priced
requested booth must accompany the
application. Upon receipt of the application and
deposit, AARC will immediately send an invoice
for the remaining 50% and place the application
in line for specific booth assignment. Specific
booth assignments are not final until confirmed
in writing by the exhibits coordinator. If a price
adjustment is necessary once your assigned
space has been confirmed by the Exhibits
Coordinator, a final invoice will be sent or a
credit issued. Payment is due net 30.
The AARC recommends sending the application
and payment via a traceable method.
SUBMITTING THE APPLICATION
ONLINE
BY FAX
Faxed applications will only be accepted if the
payment is made by a credit card. Applications
received by fax will be date and time stamped
by the receiving fax machine and payments will
be processed immediately. The Convention
Department fax number is (972) 484-2720.
BY MAIL
To avoid processing delays, please send a
complete application with 50% deposit to the
address listed below.
Annette Phillips, AARC Exhibits Coordinator
AARC • PO Box 650097
Dallas, TX 75265-0097 • USA
FEDEX, UPS, ETC.:
Annette Phillips, AARC Exhibits Coordinator
American Association for Respiratory Care
9425 N. MacArthur, Ste 100
Irving, TX 75063-4706 USA
CANCELLATION POLICY FOR BOOTH/ISLANDS
Cancellations are effective only when received in
writing by the AARC in Irving, Texas.
Exhibitor is hereby given the right to cancel this
agreement without penalty prior to 5:00 P.M.
Central Time on Friday, July 19, 2013. Such
cancellation shall only be effective when written
notice hereof is received by AARC, Irving, Texas.
In the event of such cancellation, all rights,
duties, liabilities, and obligations hereunder
shall terminate.
In the event that Exhibitor cancels this
agreement after 5:00 P.M. Central Time on
Friday, July 19, 2013, and prior to 5:00 P.M.
Central Time on Friday, August 16, 2013, all
rights, duties, liabilities, and obligations
hereunder shall terminate except that Exhibitor
will be liable for and agrees to pay AARC forty
percent (40%) of the exhibit rental fee reserved
hereunder.* Such cancellation shall only be
effective when written notice is received by
AARC, Irving, Texas.
In the event that Exhibitor cancels this
agreement after 5:00 P.M. Central Time on
Friday, August 16, 2013, and prior to 5:00 P.M.
Central Time on Friday, October 18, 2013, all
rights, duties, liabilities, and obligations
hereunder shall terminate except that Exhibitor
will be liable for and agrees to pay AARC sixty
percent (60%) of the exhibit rental fee reserved
hereunder.* Such cancellation shall only be
effective when written notice is received by
AARC, Irving, Texas.
In the event that Exhibitor cancels this
agreement after 5:00 P.M. Central Time on
Friday, October 18, 2013, all rights, duties,
liabilities, and obligations hereunder shall
terminate except that Exhibitor will be liable for
and agrees to pay AARC one hundred percent
(100%) of the exhibit rental fee reserved
hereunder.* Such cancellation shall only be
effective when written notice is received by
AARC, Irving, Texas.
*Failure to maintain a current credit history
can result in suspension of all services from
the AARC and its subsidiaries.
AARC reserves the right to relocate any space to
be occupied hereunder by Exhibitor. Upon
receiving from AARC notice of such relocation,
Exhibitor, notwithstanding any other provision
hereof, may cancel this agreement without
penalty and shall be entitled to the return of any
previously paid exhibit rental fee.
SHOW CANCELLATION POLICY
The parties agree that if AARC Congress 2013 is
cancelled in whole or in part, or its scheduled
opening is cancelled or delayed, due to fire,
explosion, strike, freight embargo, act of God,
act of public enemy, act of war, act of terrorism,
civil disturbance, act of any government, de jute
or de facto, or governmental declaration or
regulation, epidemic or other event over which
the AARC has no control, then the exhibitor
contract may be immediately amended by the
AARC and exhibitor hereby waives any and all
claims against the AARC for damages,
reimbursement, refunds or compensation.
BACK TO TOC p

“
AARC Congress provides an exceptional
opportunity to meet respiratory therapists
and decision-makers face-to-face.
”
Q. How many badges will I receive for my booth?
A. Each exhibiting company is allotted 6 badges per each
100 sq. ft. of purchased exhibit space.
Q. Are there any meeting rooms at the Convention Center?
A. No, meeting space is only available at the Headquarters Hotel.
Q. What is the deadline date on the application?
A. March 29. The deadline date is important for the exhibitors who
wish to use their priority points.
Q. Can we still purchase exhibit space after that date?
A. Yes, applications are accepted after the deadline date.
Q. Can Exhibitors earn CRCE credits?
A. Yes, the AARC exhibitor badge allows exhibitors to attend all educational
and poster sessions. Respiratory therapists who are registered as an
exhibitor may receive CRCE credit. Details will be provided to the booth
manager(s) at the onsite registration desk.
Q. What hours are exhibitors allowed in the Exhibit Hall?
A. Exhibitors are allowed in 2 hours before the Exhibit Hall opens,
and 1 hour after the Hall closes.
Q. What furnishings, if any come with the booth cost?
A. The exhibit space rental fee does not include: furniture, accessories,
carpeting, audio-visual equipment, additional signs or electricity.
These items can be ordered from individual contractors using the
forms provided in the Exhibitor Service Kit emailed out separately.
The Booths come with a back drape, a 7" x 44" identification sign
with the company name, city, state, and booth number.
Q. What is the height limit for booths and Islands?
A. The height limit for 10’x10’ booth(s) is 8 feet in height and cannot extend
further than 3 feet from the back wall. The maximum height for islands is
20 feet including signs, company name, logo and product information,
lighting trusses or any other types of lighting fixtures with a 40% seethrough
effect from front to back and from side to side.
Q. Can we have a drawing for give-a-ways in our booth?
A. Drawings, contest, or prize awards of any kind are expressly prohibited on
the exhibit floor. Entries may be completed within your booth with the
actual drawing held elsewhere. An announcement of the winner(s) may be
discreetly posted within your booth. Announcements are prohibited via
audio from the exhibitor’s booth
Q. How does the AARC help to protect your exhibit?
A. In order to assist you in protecting your equipment and resources, the
AARC will provide security in the exhibit hall on a 24-hour basis from the
first day of installation of exhibits through the last day of dismantling.
Entrance and exit of workers, attendees, and exhibit personnel will be
strictly monitored.
Q. What are the show colors for the exhibit hall?
A. Colors are selected 60 days prior to the opening of AARC Congress.
Contact Annette Phillips.
FOR INFORMATION CONTACT
Annette Phillips, Exhibits Coordinator
annette.phillips@aarc.org
Direct (972) 406-4653 • Fax (972) 484-2720
BACK TO TOC p

Who Exhibits
EQUIPMENT/
PHARMACEUTICALS
Manufacturers and distributors
of health care equipment,
devices, technology, supplies,
services, and pharmaceuticals.
CAREER OPPORTUNITY
Hospitals and healthcare
systems, military services,
schools of respiratory care,
and colleges and universities.
MARKET RESEARCH
Market research companies
who gather respiratory care
and/or healthcare-related
information from attendees.
APPAREL & LIFESTYLE
Companies with health
care apparel and health carerelated
lifestyle products.
PUBLICATIONS/
EDUCATIONAL
RESOURCES
Publishers of books, magazines,
educational resources and
training materials for continuing
professional education.
ASSOCIATIONS/
SOCIETIES/
FOUNDATIONS
Nonprofit organizations.
PREVIOUS EXHIBITORS INCLUDE (among many others):
Equipment/Services
Aerogen, Ltd.
AG Industries
Air Lift & CareFore Medical
Airborne Life Support Systems/
VIA Medical
Airon Corporation
Airgas, Inc.
AirSep Corporation
Airtraq LLC
Alere, Inc.
Allied Healthcare Products, Inc.
ARC Medical, Inc.
B&B Medical Technologies
Baitella AG
Bard Access Systems
Baxter
Bay Corporation
Beevers Manufacturing & Supply, Inc.
Beijing Choice Electronic
Technology Co., Ltd
Besmed Health Business Corp.
Bio-Med Devices, Inc.
BLS Systems Limited
BOMImed Ltd
Bosch Rexroth Corp.
Boston Medical Products
Boston Scientific Corp.
Breathe Technologies, Inc.
Bunnell Incorporated
Cadwell Laboratories, Inc.
CAIRE SeQual
CareFusion
Cavagna Group
Circadiance
Clement Clarke International Ltd.
Clippard Instrument Laboratory, Inc.
Compumedics USA
Contec Medical Systems Co., Ltd.
CooperSurgical
COSMED USA, Inc.
Covidien
Dale Medical Products
DataArc
Draeger Medical, Inc.
Dymedso Inc.
EKOM spol s.r.o.
Electromed, Inc.
Ephiphany Cardiography Products
Essex Industries
Fisher & Paykel Healthcare
Flight Medical Innovations, Ltd.
Fordion Packaging, Ltd.
Foremount Enterprises Co., Ltd.
GaleMed Corporation
GCX Corporation
GE Healthcare
Gems Medical Sciences
General Biomedical Service, Inc.
General Physiotherapy, Inc.
Grifols
Hamilton Medical, Inc.
Hill-Rom
Hi-Tech Medical
Hollister Incorporated
Hospira
HSINER
Hutchinson Technology
I.V. League Medical
IDEM
Ikaria
Impact Instrumentation, Inc.
IngMar Medical, Ltd.
Inova Labs, Inc.
Instrumentation Industries, Inc.
Instrumentation Laboratory
International Biophysics Corporation
Intersurgical, Inc.
Invacare Corporation
IPI Medical Products
KARL STORZ Endoscopy-America, Inc.
Kimberly-Clark
KOL Bio-Medical Instruments, Inc.
Legacy Health
“
AARC Congress is
”
always our best show.
Lung Assist Inc.
MAQUET Medical Systems, Inc.
MARPAC, Inc.
Masimo Corporation
Maxtec
MEDGRAPHICS
MediServe
Medisize US, Inc.
Medline Industries, Inc.
Mercury Medical
Merits Health Products
MES, Inc.
Methapharm
MGC Diagnostics
Michigan Instruments
MIR-Medical International Research
Mobile Medical Maintenance Co.
Monaghan Medical Corporation
Monet Medical, Inc.
ndd Medical Technologies
NeoForce Group
Neotech Products, Inc.
Newport Medical Instruments
Nihon Kohden America
NJR Medical Inc.
Nonin Medical, Inc.
Nouvag AG
Nova Biomedical
nSpire Health
Omneotech
Omnimate Enterprise Co., Ltd.
ONY Inc. Infasurf
OPTI Medical Systems, Inc.
Oricare, Inc.
Oridion
Pall Medical
Parker Medical
Parker Precision Fluidics Division
Passy-Muir Inc.
Patient Shield Concepts LLC
Percussionaire Corporation
Philips Respironics
70%
ARE REPEAT
EXHIBITORS
Portescap
Praxair Healthcare Services
Precision Medical
Pulmodyne Inc.
Radiometer America, Inc.
RemZzzs
ResMed
RespirTech
RMS Medical Products
Roche Diagnostics
Rollins Medical Solutions, Inc.
Salter Labs
Sensirion, Inc.
Sentec, by Master Dist. Bemes Inc.
Siemens Healthcare Diagnostics
Sleepnet Corporation
Smiths Medical
SonarMed, Inc.
Spiration, Inc.
Spiritus Technologies LLC
Swisslog Healthcare Solutions
TELECOR Inc
Teleflex Medical
Thayer Medical
Transtracheal Systems
Tri-anim Health Services, Inc.
TSI, Inc.
Turning Technologies
Vapotherm, Inc.
Ventus Medical
Verathon Medical
Vision-Sciences, Inc.
Vitalograph, Inc.
VORTRAN Medical Technology 1, Inc.
Westmed, Inc.
Zoll Medical Corporation
continued on next page…
BACK TO TOC p

Pharmaceuticals
Boehringer Ingelheim Pharmaceuticals, Inc.
Cornerstone Therapeutics
Dey Pharma, L.P.
Discovery Laboratories, Inc.
Forest Pharmaceuticals, Inc.
Mylan, Inc.
Nephron Pharmaceuticals Corp.
Pfizer, Inc PharmaCaribe LLC
Pharmaxis
Sunovion Pharmaceuticals
Government & Accreditation
Agencies/Organziations
Commission on Accreditation for Respiratory Care
Committee of Accreditation for
Polysomnographic Technologist Education
National Asthma Educator Certification Board
(NAECB)
National Board for Respiratory Care, Inc. (NBRC)
National Disaster Medical System – (HHS)
Office of the Civilian Volunteer Medical
Reserve Corps
PRODUCTS AND SERVICES EXHIBITED
Recruitment
Aureus Medical Group
Barnes Jewish Hospital
Baylor Health Care System
Carilion Clinic
Children’s Hospital Los Angeles
Children’s Medical Center Dallas
Cross Country TravCorps
H. Lee Moffitt Cancer Center
HCA West Florida
Lakeland Regional Medical Center
Northwestern Memorial Hospital
Nova Southeastern University
Pikeville Medical Center, Inc.
Pima Medical Institute
Pitt County Memorial Hospital
Seton Healthcare Family
Shands Healthcare
Tampa General Hospital
UCLA Health Systems
University of Chicago Medical Center
University of Virginia Health System
Wexner Medical Center at the
Ohio State University
Books, Publishers, Education
ADVANCE-Media, Marketing & Merchandise
ContinuingEducation.com
CME America
Daedalus Enterprises, Inc.
Excelsior College
Elsevier Publishing
Goldstein & Associates Inc.
Independence University
Jones & Bartlett Learning
Kettering National Seminars
Northstar Learning
RTCEU
RT/Sleep Review
Miscellaneous
Hospital Device Research
Marsh U.S. Consumer
Medex Research
MedSpace Exploration
Associations/Foundations
(professional and patient)
American Association for Respiratory Care
American Respiratory Care Foundation
Alpha-1 Foundation
American Association of Cardiovascular
& Pulmonary Rehabilitation
Board of Registered Polysomnographic
Technologists
COPD Foundation
Lambda Beta Society
Pulmonary Hypertension Association
Saudi Society for Respiratory Care
FA C E T I M E M AT T E R S
of attendees use
86%
face-to-face
interaction at
exhibitions to become aware of
new products, evaluate vendors for
future purchase, and/or narrow
their choices to preferred vendors.
Source: Center for Exhibition Industry Research
• Adapters/Connectors
• Aerosol Delivery Devices
• Airway Devices
• Ambulation Devices, Critical Care
(In-Hospital)
• Analyzers
• Beds
• Blood Gas Devices/Supplies
• Blood Pressure Devices
• Books
• Breathing Retrainers
• Bronchoscopes/Supplies
• Calorimeters
• Capnographs/Capnometers
• Cardiac Diagnostics
• Chest Physiotherapy Devices
• Compressors
• Cough-Assist Devices
• CPAP/Bi-Level Devices
• Defibrillators
• Disposables
• Distributor
• Education, Patient and Family
• Education/Training, Professional
• Equipment Accessories
• Equipment Cleaning/Disinfection
• Equipment Rental/Leasing
• Equipment Repair
• Equipment, Used
• Filters
• Gas Administration Devices
• HEPA Filtration
• Humidifiers
• Hyperbaric Oxygen
Chambers/Services/ Supplies
• Incentive Spirometers
• Incubators
• Infant Warmer
• IPPB
• Isolation Chambers
• Management/Business Services
• Manometers
• Masks
• Medical Gas Administration
Devices
• Medical Gas Supplies
• Monitors
• Nitric Oxide Devices
• Nose Clips
• Oxygen Delivery
• Peak Flow Meters
• Personal Protective Equipment
• Pharmaceuticals
• Pulmonary Function Testing
• Pulse Oximetry
• Recruitment
• Resuscitation Equipment
• Sleep Diagnostics
• Sleep Products
• Software
• Spirometers
• Stethoscopes
• Suction Devices & Supplies
• Test Lungs
• Testing and Research Equipment
• Tracheostomy Supplies
• Ventilator Supplies
• Ventilators
BACK TO TOC p