Exhibitor Prospectus - AARC.org

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COMPANY INFORMATION COMPANY ADDRESS CITY/STATE/ZIP/COUNTRY TELEPHONE CONTACT PERSON FAX EMAIL If your company has exhibited under a different name, please indicate. BOOTH REQUEST ❏ INTERIOR BOOTH (10’ X 10’) — $4,450 ❏ CORNER BOOTH (10’ X 10’) — $4,950 A corner booth is an in-line booth exposed to aisles on two sides. ❏ PRIORITY BOOTH (10’ X 10’) — $5,350 Located in high traffic areas. Use our secure online application and interactive map to reserve the ideal location for your booth by using a credit card. If you prefer to pay by mail or by check, a printable application is available. DEADLINE: MARCH 29, 2013 AARC Congress 2013 Exhibit Dates November 16-18, 2013 Exhibitor service kits will be e-mailed in August, 2013 For rules/regulations for exhibiting companies, please click www.aarc.org/education/meetings To mail deposit and application, or to request more information: AARC/Annette Phillips, Exhibits Coordinator P.O. Box 650097 • Dallas, TX 75265-0097 Phone: 972.406.4653; Fax: 972.484.2720 E-mail: anette.phillips@aarc.org DEADLINE: MARCH 29, 2013* * For exhibitors who wish to use their priority points ❏ Recruitment/Career Counseling ISLANDS An island booth must be accessible from all four sides. ❏ 10' x 20' Island — $8,600 ❏ 30' x 40' Island — $46,450 ❏ 50' x 50' Island — $76,750 ❏ 20' x 20' Island — $18,700 ❏ 30' x 50' Island — $50,500 ❏ 50' x 60' Island — $90,900 ❏ 20' x 30' Island — $28,300 ❏ 30' x 60' Island — $55,550 ❏ 60' x 60' Island — $94,950 ❏ 20' x 40' Island — $34,100 ❏ 40' x 40' Island — $54,550 ❏ 70' x 70' Island — $101,000 ❏ 20' x 50' Island — $40,400 ❏ 40' x 50' Island — $69,700 ❏ 30' x 30' Island — $41,400 ❏ 40' x 60' Island — $72,200 APPLICATION CHECKLIST • Complete both application and contract • Sign the application • Include the deposit A deposit of 50% of the highest priced booth you requested must accompany this application. Upon receipt of the application and deposit AARC will immediately send an invoice for the remaining 50% and place you in line for a specific booth assignment. If a price adjustment is necessary once your assigned space has been confirmed by the Exhibits Coordinator, a final invoice will be sent or a credit issued. Payment is due net 30. Checks should be made payable to AARC in US funds and drawn on a US bank. Specific booth assignments are not final until confirmed in writing by the Exhibits Coordinator. Final payment must be received Net 30 or your company may be denied access to the exhibit floor. If we contact you regarding booth assignment and there is not a response from your company within 48 hours, we will proceed with the next company’s application. I, the undersigned, have read and agree to abide by all Rules and Regulations on this contract (refer to Clauses One through Eleven on reverse side of contract) and on the AARC website. _________________________________________________________ Authorized Signature _________________________________________________________ Printed Name and Title _________________________________________________________ E-Mail List four choices of exhibit space below (see map). Exhibit space is assigned based on past and current support of AARC activities, as well as the date the application is received. 1. ___________________________ 2. ____________________________ 3. ____________________________ 4. ____________________________ We request not to be assigned near the following companies: 1. _____________________________________ 2. ______________________________________ 3. _______________________________________ MC ____ VISA ____ Amex ____ Exp Date __________________ Name on Card ____________________________________________________ Amount to be charged _________________________ Credit Card # ______________________________________________________________ ______________________________________________________________________________________________________ SIGNATURE TITLE DATE COMPLETE BOTH PAGES FOR AARC USE ONLY Batch # ______________________________________ Date Received: _______________________________ Priority Points Accrued: ________________________ Customer Number:____________________________ Credit: ______________________________________ Space(s) Assigned: ____________________________ Rental Fee: ___________________________________ BACK TO TOC p
FOR AARC USE ONLY This agreement made and entered into this ____________day of _______________, 2013 by and between the American Association for Respiratory Care, Irving, Texas, hereinafter referred to as AARC, and ____________________________________________, hereinafter referred to as Exhibitor. WITNESSETH: That in consideration of the premises and the mutual covenants herein contained, the parties hereto agree as follows: FIRST: AARC will permit Exhibitor only to occupy the assigned booth space(s) during AARC Congress 2013 to be held November 16-19, 2013, in Anaheim, California, USA. Exhibit dates will be November 16-18, 2013. SECOND: Exhibitor agrees not to sublet or to otherwise assign, to any person or organization whatsoever, any right to occupancy space covered by this statement. THIRD: Exhibitor agrees to limit all AARC convention-related activities to within their assigned booth space(s). FOURTH: Upon submission of this application/contract, Exhibitor includes, as a deposit, ❑ 50% ❑ 100% of the rental fee for the requested booth space in the amount of $______________ dollars and agrees to pay AARC the remaining ❑ 50% in the amount of $______________ dollars within 30 days from the date of invoice.* FIFTH: Upon specific booth assignment, Exhibitor agrees to pay AARC the difference, if any, between the total rental fee of the requested booth space and the total rental fee of the assigned booth space, within 30 days from the date of invoice.* Upon specific booth assignment, if the total rental fee of the assigned booth space is less than the total rental fee of the requested booth space, AARC agrees to refund the difference within 30 days from the date of assignment. SIXTH: Exhibitor is hereby given the right to cancel this agreement without penalty prior to 5:00 pm Central Time on July 19, 2013. Such cancellation shall only be effective when written notice hereof is received by AARC, Irving, Texas. In the event of such cancellation, all rights, duties, liabilities, and obligations hereunder shall terminate. SEVENTH: In the event that Exhibitor cancels this agreement after 5:00 pm Central Time on July 19, 2013, and prior to 5:00 pm Central Time on August 16, 2013, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC forty percent (40%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas. COMPLETE BOTH PAGES EIGHTH: In the event that Exhibitor cancels this agreement after 5:00 pm Central Time on August 16, 2013, and prior to 5:00 pm Central Time on October 18, 2013, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC sixty percent (60%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas. NINTH: In the event that Exhibitor cancels this agreement after 5:00 pm Central Time on October 18, 2013, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC one hundred percent (100%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas. TENTH: AARC reserves the right to relocate any space to be occupied hereunder by Exhibitor. Upon receiving from AARC notice of such relocation, Exhibitor, notwithstanding any other provision hereof, may cancel this agreement without penalty and shall be entitled to the return of any previously paid exhibit rental fee. ELEVENTH: Exhibitor agrees to indemnify AARC against and hold it free from any and all claims arising from loss or damage to Exhibitor’s property whatsoever cause occasioned, and whosesoever such property is located during the period in which AARC occupies the Anaheim Convention Center, except for such injury or loss as may be proximately caused by willful and malicious misconduct on the part of any full-time regular payroll employee of AARC. Exhibitor agrees to indemnify AARC and the Anaheim Convention Center from and against any and all claims, losses or damages to persons or property. * FAILURE TO MAINTAIN A CURRENT CREDIT HISTORY CAN RESULT IN SUSPENSION OF ALL SERVICES FROM AARC AND ITS SUBSIDIARIES. Please read these contract provisions carefully before signing below. A copy of this completed and counter-signed contract and a confirmation letter will be forwarded to you after assignment is complete. IN WITNESS THEREOF, the parties hereto have executed this contract upon the day and year first above written. __________________________________________ AARC Associate Executive Director X ________________________________________________ Authorized Signature of Applicant ________________________________________________ Title Deposit and Payment Deposit and payment must be in the form of a credit card or a check in US funds and drawn on a US bank, payable to the American Association for Respiratory Care. The following credit cards will be accepted for payment: American Express ® , MasterCard ® or Visa ® . Wire transfers will be accepted; however, if bank charges are incurred, you will be invoiced for this amount. A deposit of 50% of the highest priced requested booth must accompany the application. Upon receipt of the application and deposit, AARC will immediately send an invoice for the remaining 50% and place the application in line for specific booth assignment. Specific booth assignments are not final until confirmed in writing by the exhibits coordinator. If a price adjustment is necessary once your assigned space has been confirmed by the Exhibits Coordinator, a final invoice will be sent or a credit issued. Payment is due net 30. The AARC recommends sending the application and payment via a traceable method. SUBMITTING THE APPLICATION ONLINE BY FAX Faxed applications will only be accepted if the payment is made by a credit card. Applications received by fax will be date and time stamped by the receiving fax machine and payments will be processed immediately. The Convention Department fax number is (972) 484-2720. BY MAIL To avoid processing delays, please send a complete application with 50% deposit to the address listed below. Annette Phillips, AARC Exhibits Coordinator AARC • PO Box 650097 Dallas, TX 75265-0097 • USA FEDEX, UPS, ETC.: Annette Phillips, AARC Exhibits Coordinator American Association for Respiratory Care 9425 N. MacArthur, Ste 100 Irving, TX 75063-4706 USA CANCELLATION POLICY FOR BOOTH/ISLANDS Cancellations are effective only when received in writing by the AARC in Irving, Texas. Exhibitor is hereby given the right to cancel this agreement without penalty prior to 5:00 P.M. Central Time on Friday, July 19, 2013. Such cancellation shall only be effective when written notice hereof is received by AARC, Irving, Texas. In the event of such cancellation, all rights, duties, liabilities, and obligations hereunder shall terminate. In the event that Exhibitor cancels this agreement after 5:00 P.M. Central Time on Friday, July 19, 2013, and prior to 5:00 P.M. Central Time on Friday, August 16, 2013, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC forty percent (40%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas. In the event that Exhibitor cancels this agreement after 5:00 P.M. Central Time on Friday, August 16, 2013, and prior to 5:00 P.M. Central Time on Friday, October 18, 2013, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC sixty percent (60%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas. In the event that Exhibitor cancels this agreement after 5:00 P.M. Central Time on Friday, October 18, 2013, all rights, duties, liabilities, and obligations hereunder shall terminate except that Exhibitor will be liable for and agrees to pay AARC one hundred percent (100%) of the exhibit rental fee reserved hereunder.* Such cancellation shall only be effective when written notice is received by AARC, Irving, Texas. *Failure to maintain a current credit history can result in suspension of all services from the AARC and its subsidiaries. AARC reserves the right to relocate any space to be occupied hereunder by Exhibitor. Upon receiving from AARC notice of such relocation, Exhibitor, notwithstanding any other provision hereof, may cancel this agreement without penalty and shall be entitled to the return of any previously paid exhibit rental fee. SHOW CANCELLATION POLICY The parties agree that if AARC Congress 2013 is cancelled in whole or in part, or its scheduled opening is cancelled or delayed, due to fire, explosion, strike, freight embargo, act of God, act of public enemy, act of war, act of terrorism, civil disturbance, act of any government, de jute or de facto, or governmental declaration or regulation, epidemic or other event over which the AARC has no control, then the exhibitor contract may be immediately amended by the AARC and exhibitor hereby waives any and all claims against the AARC for damages, reimbursement, refunds or compensation. BACK TO TOC p
Page 1 and 2: THE 59 TH INTERNATIONAL RESPIRATORY
Page 3 and 4: Who Attends AARC Congress QUICK FAC
Page 5 and 6: 16% Pacific 13% Mountain 9% Midwest
Page 7 and 8: GET THE LEADS YOU WANT Exhibitors c
Page 9 and 10: Make Sure That Your Company Is Wher
Page 11: “ u All applications are consider
Page 15 and 16: Who Exhibits EQUIPMENT/ PHARMACEUTI

Exhibitor Prospectus - AARC.org

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