Exhibitor Prospectus - AARC.org

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u All applications are considered for assignment
according to the priority point system and the date
and time they are received in the AARC Convention
Department. When companies that have an equal
number of points request the same booth space,
space is assigned based upon the date and time
the application was received.
AARC Congress is four days of educational programs including
more than 200 sessions and 350 research presentations.
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u One priority point has been accumulated for each
100 square feet of booth space rented over the
last five years. The applicant with the highest
number of priority points is assigned first, the
applicant with the second highest is assigned
second, etc.
u If an exhibiting company merges with, buys, or is
bought by another company, half of the points
accumulated by the purchased company will be
credited to the purchasing company’s points.
u Exhibitors should list four possible choices for
exhibit space. If choices one through four have
previously been assigned, the exhibits coordinator
will contact you regarding remaining available
space. If we contact you regarding booth
assignment and there is no response from your
company within 48 hours, we will proceed with the
next company’s booth assignment. Specific booth
assignments are not final until confirmed in writing
by the exhibits coordinator.
u Past due balances for all parties with the AARC
and Daedalus, must be paid in full before
assignment of 2013 exhibit space will be
approved. Failure to maintain a current credit
balance or failure to remit balance of the booth
rental fee within the net 30-day terms will result in
a hold on all services provided through the AARC
and its subsidiaries and potential loss of reserved
exhibit space.
GENERAL BADGE INFORMATION
The AARC issues an official name badge for each of
the exhibitor’s representatives based upon the Badge
Request Form which will be e-mailed in a separate
communication by the end of August. Each exhibiting
company is allotted 6 badges per each 100 square
feet of purchased exhibit space. For example an
exhibitor with two 10' x 10' booths will be allotted
12 exhibitor badges.
PRICES FOR ADDITIONAL BADGES
Exhibiting companies may register at no charge six
(6) representatives for each 10’ x 10’ booth.
Additional representatives may be registered by the
booth manager for the entire 4 days of the Congress
or for 1 day only at the following rates.
By April 29 By Sept 27
$350 $375
u AARC reserves the right to reassign an alternate
booth location.
u In order for your priority points to be considered
in your booth assignment, your application and
deposit must be received by Friday, March 29,
2013. Applications received after Friday, March 29
will be processed in date-received order without the
benefit of accumulated priority points. Based upon
the 2012 show, AARC projects that the exhibit hall
will be 80% filled in August 2013 by those
submitting their applications by the deadline,
leaving only 20% of the exhibit hall available to
those applying after the deadline.
u Specific booth assignments are not final until
confirmed, in writing, by the exhibits coordinator.
After Sept 27 1 Day
and On-Site (On-site Only)
$405 $210
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