PBF Board Book - May 20, 2011.pdf - Pelican Bay

PELICAN BAY 

FOUNDATION, INC. 

BOARD OF DIRECTORS 

MEETING 

MAY 20,2011 

8:30 AM

PELICAN BAY FOUNDATION, INC. 

MEETING OF THE 


FRIDAY, MAY 20, 2011 

8:30 A.M. 

COMMUNITY CENTER AT PELICAN BAY 

8960 HAMMOCK OAK DRIVE 

NAPLES, FLORIDA 34108 

AGENDA 

1) Call to order - Pledge of Allegiance 

2) Approval of pending minutes of 

• Special Board Meeting of March 11,2011 *# 

• Regular Meeting of April 29, 2011 *# 

3) Member Comments 

4) Chairman's Comments 

5) Unfinished Business 

• Clam Bay Ad Hoc Committee update* 

6) Officer Reports 

€I Treasurer's Report* 

7) President's Report 

€I Updates 

- Habitat for Humanity*# 

- US 41 Berm 

- Code of Ethics* 

8) Committee Reports 

a) Strategic Planning 

• Updates* 

- Community Improvement Plan 

b) IT 

€I Update 

c) Member Policies and Relations Committee 

• Charter*# 

d) Facilities Ad Hoc Committee 

€I Charter*# 

• Ad Hoc Committee recommendation for membership#

e) Comcast Ad Hoc Committee* 

III Charter and Committee member recommendation*# 

9) New Business 

10) Additional Member Comments 

11) Adjournment 

*Indicates Information Included 

#Indicates possible Board Action 

For Members Wishing to Speak to the Board 

Member input is welcomed at Foundation Board meetings. A limited time is provided at the 

beginning and at the end of the meeting for Member comments. 

When you wish to speak and are acknowledged by the Chairman, please come to the podium, 

give your name and address and the organization or group you represent, if any. 

Please try not to be repetitive. If you agree with someone who has already spoken, please 

indicate your agreement and allow the next person to speak. Each member comment will be 

limited to three minutes. 

Thank you for your cooperation.

Proposed Board Motions -May 20, 2011 

2) Approval of pending minutes 


Habitat for Humanity 

Motion: To approve the Habitat for Humanity Community Contribution Tax Credit Program for 

$50,000. 


a) Strategic Planning 

Crosswalks 

Motion: SPC Committee recommends that the Commons and the Sandpiper parking lot 

crosswalks not be constructed with the First Phase of crosswalk construction, but be held in 

abeyance until future needs can be clarified. 

c) Member Policies & Relations 

Charter 

Motion: To adopt the revised Member Policies & Relations Committee Charter marked as 

Exhibit A of the Member Policies & Relations Committee Meeting Minutes of May 9, 2011. 

d) Facilities Ad Hoc Committee 

Charter 

Motion to adopt the Facilities Ad Hoc Committee Charter. 

Ad Hoc Committee recommendation for membership 

Motion: To approve the appointments of Merlin Lickhalter, Ulla Doose, Dave Zimmerman and 

Paul Lorenzo to the Facilities Ad Hoc Committee. 

e) Comcast Ad Hoc Committee 

Charter and Committee member recommendation for membership 

Motion: To adopt the Comcast Ad Hoc Committee Ad Hoc Committee Charter and to approve 

the appointments of Jim Claypoole, Dick Clements, David Cook, Charles Gallon, Mike 

Isermann, Jim Lungo, Bill McCormick, Terry Upson and Todd Varnum to the Comcast Ad Hoc 

Committee.



SPECIAL MEETING MINUTES 

MARCH 11, 2011 

Board Members Present: 

Bill Carpenter, Chairman 

Bob Uek, Vice-Chairman and Treasurer 

Mike Coyne, Vice Chairman 

Bob Naegele 

Ronnie Bellone 

Robert Pendergrass 

Doug Esson 

Also Present: 

Steve Feldhaus, Secretary 

Jim Hoppensteadt, President 

Jerri Kautsky, Controller 

Suzanne Minadeo, Executive Assistant 

1) Call to order 

The meeting was called to order at 8:30 a.m. 


Mary Johnson, St. Marissa, President, Mangrove Action Group, stated that the Mangrove Action 

Group supports the appointment of an at-large member to the Clam Bay Ad Hoc Committee who 

can supplement the legal expertise of the committee by bringing a local environmental 

perspective. 

John Domenie, Breakwater, commented on the settlement agreement with the County. 

Ted Raia, St. Raphael stated that we should be concerned about giving up our rights and 

protective covenants and restrictions in the Clam Bay Governing documents because if we lose 

those, the conservation area could become developable by the County as something other than 

the conservation area. 


Clam Bay Ad Hoc Committee 

Mr. Carpenter made the following statement: 

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"As Chairman of the Board I have conferred with the other Board members on the issue of 

whether or not to appoint another member to the Ad Hoc Committee on Clam Bay. After the 

discussions, it is apparent to me that the consensus of the Board is not to appoint a new member. 

At the outset, the Ad Hoc Committee was populated with members who had specific and unique 

skills and knowledge. Steve Feldhaus, Henry Price, Mike Coyne, and myself for our knowledge 

of the law and experience in dealing with difficult multi-jurisdictional matters; including 

successful negotiation to favorable outcomes. Cora Obley, because of her knowledge of the 

community's historic development, her accurate knowledge and awareness of past transactions 

between Pelican Bay and the County, and her knowledge of the health, maintenance, and 

designated use of the conservation area. Cora's skill set was absolutely unique, valuable, and 

will be deeply missed. However, at this stage of the negotiations with the County, adding a 

member who does not have the level of knowledge or understanding that the current members 

have, can only be counter-productive. 

While some have claimed that the Ad Hoc Committee has been conducting "secret" negotiations, 

nothing could be further from the truth. The Ad Hoc Committee, with Steve Feldhaus as its 

spokesperson, has kept the Board exceptionally well informed and aware of each and every step 

of the negotiations. 

Additionally, we would observe that the Ad Hoc Committee has also done an excellent job of 

keeping our community aware of what is going on. Many in the community may not be aware of 

the fact that the Ad Hoc Committee has been copying the directors of the Foundation; and the 

leadership of both the PBSD, and the PBPOA, on updates in the negotiations for several months 

now. 

The Foundation Board intends to continue its involvement in the negotiation process, and even 

more so now that negotiations are reaching a critical stage. The Foundation Board will continue 

to be actively apprised of the activities of the Ad Hoc Committee on the negotiations and will 

provide its input as appropriate. However, we reiterate that one cannot negotiate by committee, 

we need a lead negotiator. 

We are indeed fortunate to have the talent reflected on the Ad Hoc Committee available to the 

Foundation, and we will continue to rely on that talent to negotiate on our behalf, noting, as 

Steve has repeatedly pointed out, that no agreement will be finalized until we have fully vetted it 

in our community, until the Foundation Board has studied it carefully, given it two readings, and 

the proposed agreement cannot become a final agreement until there is a vote by the Board at 

some future date and time. At this point there are no binding terms; it is only proposed draft 

agreement that has not yet even been the subject of negotiation." 

Mr. Naegele stated that he felt that David Roellig would make an excellent candidate for the 

Clam Bay Ad Hoc Committee; he strongly urged the next Board to support a super majority vote 

before any adoption of a binding settlement agreement. 

Mr. Carpenter stated that there was a sense of the Board that there should be community 

meetings as we get closer to the end stage of the negotiation process. 

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Mr. Feldhaus provided the following updates on the red and green markers, dredging and water 

quality, and the proposed settlement agreement with the County. 

Mr. Feldhaus stated that the agreement with the County has been put to the back burner until we 

resolve the red and green marker issue. Mr. Feldhaus stated, however, that we continue to meet 

with individuals on the County staff, the Board of County Commissioners, the Coastal Advisory 

Committee, the Naples City Council, and other interested stakeholders. 

Mr. Feldhaus stated that there was a meeting on the red and green marker issue held at the 

County on February 15 where the following proposed signs were discussed: canoe markers with 

a sign at the bottom of the canoe marker saying "Clam Pass - Caution - Local knowledge 

required - Keep look out for boaters and swimmers.". He also reported that Seagate held its 

Annual Meeting earlier this week and that he understands that it is unlikely that Seagate will 

approve the proposed signs. He indicated that it is possible that Seagate may hire an attorney to 

examine whether they have any legal recourse if the county decides to install the proposed signs. 

Mr. Feldhaus stated that the Coastal Advisory Committee and the Board of County 

Commissioners have instructed the County to find a solution other than red and green lateral 

navigational markers and that it is our goal to continue working with the County and all the other 

stakeholders in that effort. Mr. Feldhaus stated that he is cautiously optimistic that we will be 

successful. He stated that we are attempting to let all stakeholders understand that the 

Foundation is trying to find an accommodation that is appropriate for Clam Bay that provides for 

the safe usage of Clam Bay by all those who use it, including canoers, kayakers, boaters, and 

swimmers, and that recognizes Seagate's historical right to access the Gulf via Clam Bay. Mr. 

Feldhaus stated that the next meeting with the County is March 15 th • He also indicated that we 

have received preliminary indications from the legal and administrative department of the 

Florida Fish and Wildlife Conservation and the U.S. Coast Guard that they support the proposed 

signs. Mr. Feldhaus noted that before the Foundation became involved the red and green lateral 

navigational markers had received the unanimous endorsement of the Coastal Advisory 

Committee and a 4-1 vote at the BCC, but that recently the vote at the CAC and the BCC were 

unanimous votes in favor of the Foundation's position. Mr. Feldhaus stated that the Foundation 

has made a tremendous amount of progress and expects continued progress on the red and green 

marker issue. 

On the dredging topic, Mr. Feldhaus stated that the County responded to a Request For 

Additional Information, a response that was substantially changed following Foundation input. 

The coastal engineers for the county recommend a proposal for a possible dredge of 80 ft, the 

maximum width for a dredge cut that may be necessary based on possible conditions that could 

arise during the course of the ten year permit. Mr. Feldhaus reported that the coastal engineers 

representing the Foundation agree with this proposal, as does Ken Humiston, who has been 

active on behalf of the Pelican Bay Services Division on previous dredges. 

Mr. Feldhaus noted that the Foundation has a formal objection on file with all the regulatory 

authorities and the objections are still in place pending an agreement being entered into with the 

County. Mr. Feldhaus stated that under the proposed agreement all decisions on when and how 

much to dredge will be made on a scientific basis, based upon what is best for the mangroves, 

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after specific "trigger" criteria are satisfied, so that any dredging decision will have be carefully 

vetted before the Foundation provides its approval. 

Mr. Feldhaus spoke at length on why arbitration is appropriate within such an agreement. He 

also pointed out that entering into a detailed agreement with the county in fact gives the 

Foundation additional rights that it would not otherwise have under the Clam Bay governing 

documents, most importantly the right to be sitting at the table with the county as planning is 

conducted for the management of Clam Bay. 

Mr. Feldhaus stated that any agreement that the Foundation will enter into with the County will 

establish that any dredging of Clam Pass will be based on the health of the estuary with no 

reference to navigation. 

Mr. Esson asked if arbitrators selected by both the County and the Foundation in the event of an 

arbitration, would be the best in the field of environmental studies. 

Mr. Feldhaus stated that arbitrators will have specialized knowledge relevant to the issue at hand 

and each party would nominate their own arbitrator. The third arbitrator is to be selected 

mutually by the first two arbitrators, or, failing that by an independent party. 

Mr. Carpenter asked that if the proposed agreement were approved by the County and by the 

Foundation Board, and went into effect for a stated period of time of 10 years, at the end of that 

period what happens to our pre-existing legal rights. 

Mr. Feldhaus stated that they would remain and would be fully in force at the end ofthe ten year 

period, to the extent that they are in force and valid now. 

Mr. Carpenter stated that the last additional rights transferred from WCI to the Foundation in 

April of2009 was due to the work ofMr. Feldhaus, and that this transfer of rights has made 

possible the negotiating position that the Foundation now has with respect to the County. 

Mr. Naegele asked what would happen if Seagate did not settle. 

Mr. Feldhaus stated that a settlement agreement would be between the Foundation and the 

County and while Seagate would not be a party to the agreement. He also indicated his personal 

willingness to recognize in any agreement, provided that Seagate agrees to acceptable markers in 

Clam Bay, that Seagate has a historical right to use Outer Clam Bay and Clam Pass to access the 

Gulf, in the form and to the extent that such access might exist from time to time. 


Ted Raia, St. Raphael asked Mr. Feldhaus if the permit allows for red green markers. 

Mr. Hoppensteadt read the following passages from page 38 of the FDEP and the Army Corps 

permit. 

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"The main channel will be marked in accordance with the requirements imposed by the U.S. 

Coast Guard to ensure that those that use the system clearly know where the channel is and the 

prohibition against operating their watercraft outside the channel. Additionally, the enlargement 

of the title exchange mechanism creates potentially hazardous conditions at the mouth of Clam 

Pass. Historically this area has noticeable title movement but is gentle to allow pre swimming 

and wading. The adjustment contemplated here will likely result in tidal movement that can be 

hazardous except to the strongest of swimmers. Channel depths will prohibit most wading 

particularly at high tide. Appropriate warning signs and monitoring the use in the Clam Pass 

area will require implementation of management's plans to ensure safety of beach users." 

Mr. Hoppensteadt stated that two requirements of the permit have not been met; the 

County/Pelican Bay Services Division have not marked Clam Pass for the safety of swimmers 

and they have not put in markers in the main channel. Mr. Hoppensteadt stated that the 

Foundation Board has always maintained that non lateral (regulatory) markers qualify to fulfill 

this permit, not lateral navigation markers. 

Mr. Raia stated that the 2000 Canoe Trail Permit clearly states what signs should go in Clam 

Bay, and that the County has prohibited the PBSD from installing the canoe trail markers that 

would satisfy the permit. 

Mr. Feldhaus stated that the Ad Hoc Committee is fully aware of the 2000 Canoe Trail Permit 

and aware of what is and is not authorized by the US Army Corp of Engineers permit. 

John Chandler, St. Lucia asked if the proposed agreement mentions that the arbitrators must be 

credentialed. 

Mr. Feldhaus read the following passage from the agreement: "Unless the parties otherwise 

agree in writing the arbitration should be conducted by three arbitrators currently practicing in 

the business (nongovernmental) world and with at least 15 years experience in the scientific area 

in which the disputed matter arises, coastal engineering, environmental science, etc. with one 

arbitrator to be selected by each party with the third arbitrator to be selected by the mutual 

agreement of the two arbitrators so chosen. Failing which agreement the third arbitrator shall be 

chosen by the President of the American Arbitration Association." Mr. Feldhaus stated that the 

selection process is very extensive and that having qualified arbitrators is one of the reasons why 

arbitration would be superior to litigation in this case. 

Marcia Cravens, Dorchester stated that she is concerned about the framework being used both in 

this process and the process going forward. 

Mary Johnson, St. Marissa stated that the Foundation has outlined a very good strategy from the 

Foundation's perspective and stated that there are other organizations that represent this 

community. Ms. Johnson stated that if arbitration is to be settled by a scientific decision then the 

data in that decision will be essential. 

Mr. Feldhaus stated that the Foundation is involved in gathering scientific data with the County. 

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Noreen Murray, Montenero, suggested a community forum on Clam Bay before presentation to 

the Board. 

Mr. Uek stated that we will have community discussions in appropriate forums before a 

presentation is made to the Board. 


Board Action: 

motion to adjourn was made and seconded. 

Vote aU in favor 

The meeting adjourned at 10:35 a.m. 

Stephen M. Feldhaus 

Secretary 

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MEETING MINUTES 

APRIL 29, 2011 

Board Members Present: 

Bill Carpenter, Chair 

Bob Uek, Vice-Chair and Treasurer 

Ronnie Bellone, Vice-Chair 

Bob Naegele 

Noreen Murray 

Jerry Moffatt 

Member Not Present: 

Robert Pendergrass 

Also Present: 

Steve Feldhaus, Secretary 

Jim Hoppensteadt, President 

Suzanne Minadeo, Executive Assistant 

A Board Book was made available to all attendees of the Board Meeting, and is also available on 

the Foundation's website. The Board Book contained minutes of the prior Board Meeting and 

Organizational Meeting, Financial Statements, Community Center/Commons space plan, 

Committee and Advisory Group Minutes, Audit & Budget Committee Charter and the Elections 

Committee Charter. 

1) Call to order 

The meeting was called to order at 8:30 a.m. 

2) Approval of pending minutes 


A motion was moved and seconded to approve the Minutes of March 25, 2011 with two 

changes: 

a) 5) Unfinished business - Committee Structure (Exhibit A): Addition of Redevelopment 

as an Ad Hoc Committees. 

b) 5) Unfinished business - Chair comment should read: Mr. Carpenter stated tbat he was 

impressed with the operation ofthe March 31 st SPC Workshop. 

c) One typographical change 

Vote: AU in favor 


A motion was moved and seconded to approve the March 28, 2011 Organization Board 

Meeting Minutes with one change to the recorded vote to confinn Mr. Uek's continuing 

appointment as Vice-Chairman: That Vote was 6 in favor, 1 opposed (Ms. Murray). 


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Mr. Feldhaus stated that the Minutes of the Special Meeting will be held over until the next 

meeting for approval. 


Mary Johnson, St. Marissa, raised two questions relating to the Foundation's negotiations with 

the County over Clam Bay. 

Kathy Robbins, Secretary of the Vanderbilt Beach Resident's Association, expressed concern on 

the proposed Vanderbilt Beach Concession and Public Restrooms project. 

Ted Raia, St. Raphael, commented on the two Clam Bay Town Hall meetings on dredging and 

water quality and requested that if a third Town Hall Meeting is scheduled that it be held during 

the season when owners that will be affected will be in residence. 

Collier County Second District Commissioner George Hiller addressed the meeting regarding 

her perspective on Clam Bay regulatory markers, water quality, dredging, a proposed settlement 

agreement, and the Vanderbilt Beach facilities. 

Charles Bodo, Cannes, commented on the desirability of a settlement agreement which would 

provide an alternative for the Foundation always having to litigate. 

David Galloway, President, Vanderbilt Beach Residents Association, commented on the 

community concerns regarding the Vanderbilt Beach concession and restroom design. 

John Domenie, Breakwater, asked the Board to postpone any decision regarding the settlement 

agreement until the fall or winter. 

Pat Bush, St. Pierre, referred to a letter from Susan Boland, President of the Pelican Bay Property 

Owners Association which requests that the Foundation not use the 3 acres surrounding the 

Commons (acreage that is not now being used) for any purpose other than a preserve area. 

Marcia Cravens, Dorchester, posed a series of questions relating to Clam Bay matters. 

Dave Ritger, Oakmont, discussed the need for a barrier along US 41 due to tailpipe pollution and 

suggested expert advice is needed on this issue. 

4) Chairman's Comments 

US 41 berm issue 

Mr. Carpenter stated that at the February 25, 2010 Board Meeting he categorized the US 41 

security/sound barrier issue as being complex and requiring time to consider that would exceed 

the terms of then seated Board members. Mr. Carpenter stated that, additionally, the Board was 

made aware of separate recommendations by the Strategic Planning Committee and the Audit & 

Budget Committee. Mr. Carpenter stated that at that time he tabled any discussion of this issue 

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until the April Board Meeting after the new Board members had been seated. He noted that 

recently the Foundation has received feedback from the Florida Department of Transportation 

(FDOT) through our lobbyist in Tallahassee, Bill Peebles, and that it has been suggested that we 

may have an opportunity to engage the FDOT's attention on this issue. Accordingly, Mr. 

Carpenter's position is to again table this discussion until we have more information back from 

the FDOT and he therefore requested that staff continue to pursue this issue through 

recommended channels within the FDOT and report back to the Board. 


Vanderbilt Beach Restrooms 

Mr. Feldhaus stated that when the Board approved the conceptual plans for the renovation of the 

Vanderbilt restrooms it was done within the context of the purpose underlying the restrictions 

and protective covenants in the governing documents for that property. He noted that the 

Board's approval was current under those governing documents, but that this did not preclude 

many in our community using political avenues to have the decision reconsidered, which is 

apparently what has happened under the leadership of Commissioner Hiller. 

Red and green lateral navigational markers 

Mr. Feldhaus reported that in an effort to show that the County is not seeking to impose a 

solution unilaterally that favors Pelican Bay over Seagate, the CAC voted unanimously for one 

more meeting of the Marker working group and that the Seagate residents be allowed to come 

forth with a possible alternative to the proposed language on canoe trail markers that would both 

be appropriate for Clam Bay and that the Florida Fish and Wildlife Conservation Commission 

(FFWCC) would approve. Mr. Feldhaus stated that he is very optimistic that the process will 

come out very satisfactorily to Pelican Bay with signage that will be very protective of the 

swimmers at Clam Pass, that will be protective of the interests of Clam Bay and its primary use 

for passive recreation, and that will facilitate the safe usage of Clam Bay by boaters, kayakers, 

and canoeists. Mr. Feldhaus stated that one of his goals in negotiations with the county over 

these markers is to ensure that no party have the unilateral power to change the markers in the 

future. Mr. Feldhaus noted that today the County is actually advocating canoe trail markers in 

Clam Bay and this is a major change. Mr. Feldhaus also stated that the City of Naples has been 

very cooperative in trying to work this out, recognizing that Seagate has certain historical rights 

and the same time recognizing what is appropriate for Clam Bay. 

Clam Bay water quality 

Mr. Feldhaus stated that the April 21 st Town Hall Meeting on water quality was very informative 

and is a great example of what has been accomplished in this public-private partnership that has 

developed with the County. Mr. Feldhaus stated that the reason Clam Bay is not impaired is that 

there has been no data properly loaded into the state data base STORET; the new data that has 

been collected and that is being placed in STORET, however, does show that there are signs of 

impairment. The County and the Foundation believes that the evidence supports the fact that this 

impairment occurs naturally and that our purpose in gathering and analyzing data and working 

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with the County is to go to the Florida Department of Environmental Protection (FDEP) and 

federal Environmental Protection Agency (EPA) and convincing them of that fact. Mr. Feldhaus 

stated that it is important to do this now before the final regulations come down because it is 

possible that there will be an even greater attempt then to make us meet those final regulations. 

Mr. Feldhaus stated that we are putting together a scientific model to show the FDEP and EPA 

why it is that Clam Bay is healthy as it exists today. 

Clam Pass Park 

Mr. Feldhaus stated that the Foundation has not heard anything from the County regarding 

proposed changes to the overlook in Clam Pass Park, and that there is no action for the 

Foundation to take until we hear further from the County. 

Clam Bay Ad Hoc Committee 

Mr. Feldhaus stated that he has provided the County with a draft agreement and that the 

agreement is merely a discussion document and that there have been no negotiations with respect 

to that document, since both sides wish to resolve the marker issue before tackling any overall 

agreement. Mr. Feldhaus stated that the Ad Hoc Committee will continue to search for an 

overall way forward with respect to Clam Bay pursuant to which both the County and the 

Foundation and our community will work together to resolve problems in a sensible way. Mr. 

Feldhaus reiterated that updates will continue to be fully disseminated to this Board and to our 

community. 

Mr. Feldhaus stated that the dredging permit application is currently with the regulatory 

agencies. 

Mr. Naegele asked why the community is not informed of any ongoing negotiations with the 

County on a settlement agreement. 

Mr. Feldhaus stated that with respect to an agreement with the County, no specifics have been 

negotiated. Only the concept of an agreement has been put forward, and the idea of an 

agreement has not been rejected by the County. 

Mr. Feldhaus responded that he has provided multiple reports to the Foundation Board and to 

many ofthe leaders of Clam Bay on the status of the Foundation's relationship with the County, 

and that he has written extensively about all aspects of Clam Bay issues. 

Mr. Naegele stated that he believes the Clam Bay Ad Committee meetings should be recorded 

and open to the members of the Foundation. 

Mr. Feldhaus proposed an Executive Session of the Board to discuss this matter and stated that 

the success of our endeavors in reaching a final agreement is a very complex matter and does 

involve the possibility oflitigation as an ultimate means of resolving the issue. 

Discussion ensued. 

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A motion was made and seconded that no action will be taken on the final settlement 

agreement prior to November 15, 2011. 

Vote: The motion failed (2 (Naegele and BeHone) in favo:r, four opposed (Ca:rpenter, Uek, 

Mu:rray, and Moffat) with Robert Pendergrass absent) 

Boa:rd Action: 

A motion was made and seconded that any issue on a final settlement agreement would 

:requi:re a supermajority vote. 

Vote: All favor 

Comcast Ad Hoc Committee 

Mr. Hoppensteadt reported that a sub-committee of the President's Council has been meeting 

with Mr. Pendergrass and a formal committee structure will be formed at a future Board meeting . 

. 6) Officer's Report 

Treasurer's Report 

Mr. Uek reported that the March financials were a continuation of good news driven by 

improved food service, cost containment, and food and beverage revenues of $930,000. 

Secondly, there were 3 bad weather days in March compared to 13 bad days last year. Mr. Uek 

reported that there was an excess of revenue over expenditures for the month of $260,000 which 

is $60,000 better than budget. 

Mr. Uek reported that the "guest days" analysis for March averages 1,100 guests per day. 

Mr. Uek reported that rentals remain level versus the prior year. 

Mr. Uek reported that resales are down 25% versus a year ago. 

Review of insurance coverage 

Mr. Uek reported that the A&B Committee reviewed the Foundation's insurance policies and 

decided that the coverages and deductibles in place were appropriate for this year. 


Collier County Supervisor of Elections - 2012 Election cycle 

Mr. Hoppensteadt reported that St. Williams will embark on a renovation that will displace the 

use of St. Williams as a polling location. The Collier County Supervisor of Elections has 

approached the Foundation about utilizing the Community Center as a polling location. The two 

precincts are 255 and 256 which service primarily Pelican Bay. Mr. Hoppensteadt stated that 

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2012 has three elections; The Presidential Preference Primary is scheduled for January 31 st, 

Primary Election, August 28 th and November 6 th is the General Election. 


A motion was made and seconded to allow staff to work with the Collier County Supervisor 

of Elections office to accommodate using the Community Center as a polling location for 

the precincts that encompass Pelican Bay only for the 2012 through 2014 elections dates, 

providing such can be accomplished without displacing already contracted commitments 

excluding Men's Coffee which has already supported this civic effort. 

Vote: AU favor 

Line of Credit 

and seconded to approve the Resolution 

of Credit Gibraltar 

hereto as Exhibit A 

Conceptual Community Center/Commons space plan 

Mr. Hoppensteadt addressed the issue of space needs and commented on conceptual plans to 

expand the Community Center to alleviate pressure on the Commons and keep the administrative 

functions within existing Foundation property. 


A motion was made and seconded (i) to authorize the creation of an Ad Hoc Facilities 

Committee under the leadership of Jerry Moffatt to develop plans for the expansion of the 

Community Center and the reconfiguration of the Commons building, and (ii) to authorize 

the Audit & Budget Committee to prepare a financial impact for these proposed 

improvements. was noted that the Board will still have to authorize, at a future date, the 

engagement of an architect for the preparation of construction plans under the direction of 

the Ad Hoc Facilities Committee and with the funding endorsement of the Audit & Budget 

Committee in conjunction with the Strategic Planning Committee. 

Vote: All in favor 


a) Strategic Planning - Ronnie BeHone 

Committee recommendation for membership 


A motion was made and seconded to appoint Charles Bodo, Frank Butler and Paul 

Lorenzo to the Strategic Planning Committee. 


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Committee reappointments 


A Motion was made and seconded to reappoint Carson Beadle, Merlin Lickhalter and Rose 

Mary Everett to the Strategic Planning Committee. 

Committee Structure 


A motion was made and seconded to authorize the Strategic Planning Committee Chair to 

stagger the terms of all committee members to for committee continuity and new 

member infusion prospectively. 


Commons Reconfiguration Workshop 

Ms. Bellone commented on the April 2ih Strategic Planning Committee Meeting to discuss the 

conceptual design of the 3 acres behind the Commons site with subject matter experts Tim Hall, 

scientist and environmentalist; Ellis Goetz, Landscape Architect and Richard Y ovanovich, 

Attorney. Ms. Bellone reported that following the discussion, the committee was asked if the use 

of the 3 acres be fully configured as parking and the committee's answer was a unanimous no. 

Ms. Bellone stated that the committee will meet to work through the Commons reconfiguration 

from the safety perspective coupled with discussion of those 3 acres. 

b) Audit & Budget - Bob Uek 

Charter 


motion was made and seconded to adopt the revised A&B Committee Charter and 

Duties marked as Exhibit B of the Audit & Budget Committee Meeting Minutes of April 

19,2011. (See Exhibit A) 




A motion was made and seconded to reappoint Jim Johnson, Kevin Shanahan, Curtis Sims 

and Ken Williams to the Audit & Budget Committee. 




A motion was made to approve the appointments of Robert Albanesi, Doug Esson and 

Susan O'Brien to the Audit & Budget Committee. 

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V ote: AU in favor 


Motion: To authorize the Audit &Budget Committee Chair to stagger the terms of an 

committee members to provide for committee continuity and new member infusion 

prospectively. 


Mr. Feldhaus noted that the two retiring members of the A&B Committee, Mr. McKeag and Mr. 

Mead, have served with extraordinary distinction and will be missed. 

Mr. Uek agreed that Mr. McKeag and Mr. Mead will be missed on the A&B Committee and also 

thanked Board Member Noreen Murray for her service on the committee prior to her election to 

the Foundation Board. 

c) IT - Ronnie Bellone 

Ms. Bellone reported that the LT. Committee is meeting weekly with 352 Media and members 

are encouraged to test the new website and submit comments to staff. 

d) Elections - Bob Naegele 

Election Procedures Resolution 


A motion was made and seconded to adopt the following resolution: In recognizing that 

the Elections Committee is developing the 2012 Elections Procedures Resolution, the K""Jlr£l 

directs the Committee, weB in advance of such election, to incorporate language into 

procedure that requires, aU candidate-related materials, strict adherence to all 

published deadlines, including but not limited to the Pelican Bay Post, and further provides 

that after Board nominations are closed, a timely announcement shaH be published by e 

mail blast, and in the Pelican Bay Post, announcing the candidates and disclaiming that 

neither the Pelican Bay Foundation Board, nor staff, endorse any candidates, nor has the 

Board authorized or delegated a committee, or any individual, to do so. 




A motion was made and seconded to reappoint Harriet Lickhalter to the Elections 

Committee. 

Vote: All 


8 

- 14 -


A motion was made and seconded to approve the appointment of Harris Tucker to the 

Elections Committee. 


Charter 


A motion was made and seconded to adopt the revised Elections Committee Charier 

marked as Exhibit A ofthe Elections Committee Meeting Minutes of April 12, 2011. (See 

Exhibit B) 


e) Member Policies & Relations - Noreen Murray 


A motion was made and seconded to .. ""~.""""'" 

and Budget 



D'Aquanno 

Joe Chicurel to the 


A motion was made and seconded to authorize the Member Policies Regulations Chair 

to stagger the terms of aU committee members to provide for committee continuity and new 

member infusion prospectively. 


Rules And Regulations 

Ms. MUlTay requested that Committee Chairs review the policy regarding Structure and 

Appointments For Committees and the policy regarding Governance and submit ideas to the 

MP&R Committee. 

9) New Business 

There was none. 


Estelle Fishbein,. Oakmont stated that she asked at a previous Board Meeting if there is a Code of 

Conduct that pertains to the Directors of the Foundation and recommends that an Ad Hoc 

Committee look into this issue. 

9 

- 15 -

Ted Raia, St. Raphael expressed concern that the Town Hall Meetings on Clam Bay are not open 

for discussion so that other facts can be presented. 



motion was to adjourn was made and seconded. 


The meeting adjourned at 11 :50 a.m. 

Stephen M. Feldhaus 

Secretary 

10 

- 16-

EXHIBIT A 

EXHIBIT B OF A&B MEETING MINUTES 


AUDIT AND BUDGET COMMITTEE CHARTER 

PURPOSE 

The Audit and Budget Committee ("Committee") shall be a standing committee of the Board of 

Directors. The Committee shall review and oversee the Foundation's annual operating, 

replacement and capital spending budgets and make recommendations to the Board concerning 

those budgets and any unbudgeted expenditures in excess of $1 0,000 throughout the year. The 

Committee will also review and recommend to the Board investment policies for the 

Foundations cash balances in each of the funds. 

The Committee shall also be responsible for selecting the Foundation's independent auditors and 

reviewing with them the results of the annual audit, the adequacy and effectiveness of the 

accounting controls of the Foundation, recommendations for the improvement of those internal 

control procedures and any significant financial reporting issues and practices. These 

responsibilities will be carried out by a subcommittee. The Treasurer will not be a member of the 

subcommittee. 

ORGANIZATION 

The Committee will consist of two Board Directors, one of whom may serve as the Treasurer. 

They will serve as the Chair and Vice-Chair or as Co-Chairs of the Committee. In addition, there 

will be at least seven but no more than ten members-at-Iarge that possess financial management 

expertise, defined as significant executive, professional or regulatory experience, who will be 

appointed by the Board to serve three-year staggered terms in accordance with the Foundation's 

Rules and Regulations, Section IV, E, 5.3. In the event that the Treasurer is not a Board member, 

the Treasurer will serve as an additional member-at-Iarge during his/her term as Treasurer. 

MEETINGS 

The Committee will normally meet quarterly. The Committee's chairman may call additional 

meetings as needed. 

11 

. 17 .


AUDIT AND BUDGET COMMITTEE DUTIES 

AUDIT 

1. Recommend to the Board the independent auditor for the Foundation. 

2. Review the scope and fees of the independent auditor for the annual audit. 

3. Review the independence of the independent auditor, in its capacity as an independent 

accounting firm, and management's evaluation of this independence. 

4. Review the scope of non-audit professional services performed or to be performed by the 

independent accountant, including related fees. Consider the possible effeCt that these 

services could have on the independence of the independent auditor. 

5. Discuss with the independent auditor the results of its audit ofthe prior year, including, 

without limitation: 

.. The audited financial statements and the memorandum containing recommendations for 

improving accounting procedures and internal controls. 

• The adequacy of the Foundation's system of internal accounting controls. 

• Management's cooperation with the independent auditor. 

• Overall assessment of the Foundation's financial reporting, including the adequacy and 

quality of the Foundation's accounting principles and policies, and provide a comparison 

to similar organizations and best practices in the industry. 

• Matters required to be discussed with the Committee in accordance with generally 

accepted auditing standards. 

6. Review with management and the independent auditor all significant issues concerning 

litigation and other contingencies, claims or assessments and all material accounting changes 

that require disclosure in the footnotes to the annual financial statements. This review should 

include a discussion of recent Financial Accounting Standards Board directives and 

proposals that have or may have a material impact on the Foundation. 

7. Monitor instances, if any, where management seeks second opinions on significant 

accounting issues. 

12 

- 18 -

8. Review management's evaluation of the adequacy of the Foundation's internal controls and 

the extent to which the Foundation has implemented major recommendations made by the 

independent auditor. 

9. Review the Foundation's Federal and state tax returns (Form 1120) prepared by the auditing 

firm prior to filing. 

10. Review the annual compliance letters submitted from management and Directors regarding 

the Foundation's Code of Ethics and its policy regarding related-party transactions. Note any 

exceptions and insure issues are investigated and resolved by appropriate parties. 

11. As deemed advisable by the Board of Directors, the Committee shall direct and supervise an 

investigation into any matter within the scope of its duties and responsibilities. 

12. The Committee shall have the resources necessary to reasonable carry out its duties and 

responsibilities. 

13. Provide commentary for Board consideration and action regarding the above audit duties and 

responsibilities. 

BUDGET 

1. Review and discuss with management the Board's Guiding Budgetary Principles, ifany, and 

management's proposed budget assumptions that delineate the programs and projects the 

Foundation will undertake to accomplish in the forthcoming fiscal year. 

2. Provide commentary for Board consideration regarding the Board's Guiding Budgetary 

Principles and the annual budget assumptions for the forthcoming fiscal year. 

3. Review and discuss with management it's proposed annual operating, replacement and 

capital spending budgets and related forecasts of annual cash flows for operating, 

replacement and capital expenditures, including new and existing assets. 

4. Provide commentary for Board consideration regarding the proposed annual operating, 

replacement and capital budgets and related member assessments. 

5. Review with management at least quarterly a report of Capital expenditures made in both 

the Capital and Replacement Reserve Funds which compares by project: (a) original budget 

amount;; (b) approved amount; and (c) actual spent amount for a completed project-orlatest 

best estimate (LBE) for in-progress projects. Also, note estimated completion date 

(mo/yr) for LBE projects. For Replacement Reserve Fund expenditures compare when an 

expenditure was scheduled to be made with when it was actually made and if there is a 

difference, why. 

13 

·19 .

6. Review and discuss, at least on a quarterly basis, with management the actual financial 

performance. Provide commentary for Board consideration regarding any action steps 

related to performance variations. 

7. Review with management, at least annually, PBF insurance coverage, costs, etc. 

8. Annually review the updated Replacement Reserve Study and make recommendations to the 

Board on funding levels for the subsequent year. Make recommendations to management as 

to when a new Replacement Reserve Study should be obtained. 

9. Review and recommend to the Board a policy addressing the authority which the 

Foundation President has, if any, to purchase capital assets in both the Capital and 

Replacement Reserve Funds without pre-approval of this Committee andlor the Board, both 

with respect to individual amounts and annual aggregate limits. 

Board of Directors Approval: 25 January 1999 

Amended and Approved: 

14 

- 20-

EXHIBIT B 

Elections Committee Charter 

Membership 

An Elections Committee ("Committee") shall be established in accordance with Article IV of the 

Pelican Bay Bylaws. It shall consist ofa minimum of three members of the Foundation and as 

many more members in multiples of two as the Board shall authorize. Committee members shall 

be appointed for terms of three years on a rotating basis. In addition, the Board shall appoint one 

of its members to serve as chair and may appoint another to serve as vice chair, neither of whom 

may be a voting member of the Committee. Any member who becomes a candidate for election 

to the Foundation Board must resign from the Committee. 

Meetings 

The Committee shall meet as often as necessary to fulfill its duties. 

Duties and Responsibilities 

Draft the Annual Election Procedures Resolution for approval by the Board. 

Generate the candidate self-nomination form. 

Certify that nominees meet the qualifications stated in section 4.04 of the Bylaws or its 

successors. 

Organize and run forums where candidates may address the voters. 

Set rules concerning the dissemination of information: 

1) by and about candidates. 

2) about the election by the Foundation, its employees, committees and official 

organizations other than the Board. 

Resolve complaints about the election process: 

1) Enforce compliance with election regulations and hold public inquiries and issue and 

promulgate notices of election regulation violations. 

2) Make a determination, subject to a right of appeal to the Board and/or to the Board's 

exercise of its jurisdictional right to rule on an issue, in the event of any written 

complaints, protests and/or challenges to election results. 

Recommend the method of voting for Board approval. 

Oversee the voting. 

Certify the election results. 

Announce the election results in aggregate only. 

Board of Directors Approval: 22 August 2008 

Amended and Approved: 21 May 2010 

Amended and Approved: 

15 

- 21-

Dear Elected Leaders of Pelican Bay, 

I am pleased to be able to report that the working Group on Clam Bay markers voted yesterday to 

recommend canoe trail markers for Clam Bay. Those voting in favor were myself, John Sorey, Mary 

Johnson, and Keith Dallas. Dr. Ernie Wu of Seagate did not attend, but instead had a statement read 

into the record indicating that Seagate does not agree with the installation of canoe trail markers. 

This matter will not go to the CAC, but will instead go directly to the BCC for its approval on June 14. 

The following markers and signs were approved and will be recommended by county staff to the BCC for 

its approval: 

Markers 1 to 12, from Seagate to the throat of Clam Pass {see attached diagram for sign location, and 

another attachment for sign description, which can be summarized as: 

Crossed canoe paddles over a number, and below that the words "Clam Bay". Below that will be a sign 

on each marker: 

"Clam Pass-Caution 

Local Knowledge required 

Keep Lookout for Boaters and Swimmers" 

In addition, a sign on each side of the beach at Clam Pass is being recommended, as follows: 

"ATIENTION BOATERS AND SWIMMERS 

Clam Bay/Pass is a Multi-use waterway 

Used by kayaks, canoes, boats, and swimmers 

BOATERS AND SWIMMERS MUST USE CAUTION WHILE IN PASS 

LOCAL KNOWLEDGE REQUIRED" 

The county plans to put this same sign up on its property at Clam Pass Park, and the Foundation Board 

will be considering Friday a recommendation that the Foundation put the same sign up on the 

Foundation property at South Beach. 

In addition, a sign on each side of the drawbridge is being recommended as follows: 

"ATIENTION- CAUTION 

Clam Bay/Pass is a multi-use waterway 

Used by canoes, kayaks, boats, and swimmers 

USE CAUTION THROUGHOUT MARKED TRAIL 

ESPECIALLY AT PASS ENTRANCE 

- 2 2 -


The county intends to place a similar sign somewhere in the county Clam Pass Park Parking Lot. 

Finally, the Foundation will consider this Friday signage to be placed on the Foundation's property that is 

used by the County as a canoe/kayak launch under the county's easement from the Foundation. The 

purpose of this sign is similar to that of the signs to be located on the drawbridge, at Clam Pass, and at 

the Clam Pass Parking Lot, that is, to notify those launching canoes and kayaks that Clam Bay is a multiuse 

waterway used by canoes, kayaks, boats, and swimmers, instructing them to use caution throughout 

the marked trail, especially at the Pass entrance, and to inform them that local knowledge is required. 

In addition, we will want signage at the launching area to notify users that it is not to be used as a 

motorized boat launch. The Foundation sign could look like the sign on the bridge: 

IiATIENTION- CAUTION 

Clam Bay/Pass is a multi-use waterway 

Used by canoes, kayaks, boats, and swimmers 

USE CAUTION THROUGHOUT MARKED TRAIL 

ESPECIALLY AT PASS ENTRANCE 


That would necessitate one or more additional signs that could look like: 

IiTHIS FACILITY MAY NOT BE USED FOR LAUNCHING OF MOTORIZED BOATS" 

One final note on signage. The areas in Clam Bay with Seagrass would be marked with a IiSeagrass" sign, 

and shoals near the canoe trail would be marked with a lishoal" sign. Initially, FFW said that they 

thought that these signs needed to be on buoys, but we and the county have been pressing for these 

signs to be placed on poles, and the request for permit to FFWL will contain pole based signs. 

We have made tremendous progress in getting to this stage. Not only have many in our community 

pressed hard to see that Clam Bay is marked in a way to ensure its safe use while at the same time 

recognizing its unique character, also in the end we received strong support for appropriate signage 

from county staff, from the Coastal Advisory Committee, and from the Board of County Commissioners. 

It is unfortunate that a few residents in Seagate hold out for the dream of deep water access to the Gulf, 

and refuse to accept that red and green lateral navigational markers are not appropriate for a 

conservation/preservation area like Clam Bay, especially where the entrance is in the midst of a county 

park and a Foundation beach facility, both of which are heavily used by swimmers. 

If we are able to obtain BCC approval for these signs, the signs that are in the waterway would go to the 

Florida Fish and Wildlife Conservation Commission for its approval. We have been informally advised 

that this approval will be forthcoming. The FFW approval would then go to the US Coast Guard for its 

- 23-

approval, and we are today optimistic that this approval will be forthcoming also. While there are other 

procedural hurdles, these are the two important approvals. 

We should recognize that it is quite possible that Seagate will oppose the permitting and installation of 

the canoe trail markers, perhaps initially before the FFW and/or the US Coast Guard, and perhaps 

ultimately in court. It is unclear what the grounds of any regulatory opposition might be, or who they 

might sue, or what the grounds of such a suit might be, but we should not be surprised if they do 

oppose this course before the regulators or if they do bring a lawsuit. If either of these developments 

do occur, I am confident that the Foundation Board will authorize the continued participation of the 

Foundation's Ad Hoc Committee on Clam Bay in the process to ensure that our community's interests 

are protected. And of course other individuals and organizations who have been or who wish to be 

involved will be free to participate also. 

As we ponder the actions of our neighbors at Seagate, it is important to realize that of the less than 100 

homes there, we believe that it is only a few who are holding out for the inappropriate red and green 

lateral navigational markers. In our opposition to the actions of these few, we should be careful not to 

demonize the community of Seagate. Furthermore, even the actions of those few are understandable 

(even if deplorable for all of us who want to protect Clam Bay and the swimmers at South Beach and at 

the County Clam Pass Park). Seagate residents have the prospect of a very substantial increase in 

property values if deep water Gulf access could be attained. 

The working group was not empowered to consider any permit issues, e.g., how a permit for these 

markers might be tied in with the existing permit for canoe trail markers in Clam Bay. We are working 

with all stakeholders to try to ensure that a procedure is put in place to protect against the issue of 

inappropriate markers rearing its ugly head again in the future. 

We will keep you advised of further developments. 

Best, 

Steve Feldhaus 

- 24-

- 25-

·26 .

Pelican Bay Foundation, Inc. 

Controller's. Report 

April 2011 

To: Board of Directors 

From: Jerri Kautsky 

Date: May 13, 2011 

April 2011 Financial Results 

The operations of the Foundation were, again, exceptionally busy in April 2011. Perhaps because of the late date of the Easter holiday; perhaps because 

of the long, cold winter in the north; perhaps because of the exceptionally good weather in Pelican Bay; whatever the reason, most all statistics point to 

higher usage of Foundation amenities in April 2011, compared to prior years. 

The Operating Fund financial results for April 2011 were very strong. The Foundation experienced an excess of total revenues over total expenses of just 

over $213,000, which was more than $84,000 better than what was budgeted for April. Further, the results for April 2011 were nearly $23,000 better than 

April 2010. 

With respect to food sales, the number of "covers" (number of meals) sold at the restaurants increased 36% in 2011 over 2010, and was reflected in 

increased sales revenue of more than $69,000. With respect to beverage sales, the beverage sales revenue at the beach restaurants increased 16%, in 

April 2011 over 2010. 

The number of members and guests riding trams was higher in April 2011, compared to 2010. The counts were 4.7% higher in April 2011 over 2010, for a 

total of 131,852 riders in April 2011. 

In the Fitness Center, personal training revenue continues to be the largest revenue generator. In April 2011 the revenue was 29% greater than budget 

and 37% greater than prior year. 

As would be expected, to meet the extra demand for service, several line items of expenses were greater than the budget in April 2011, and were greater 

than actual in prior year, including salaries and wages. 

Year-To-Date 2011 Financial Results 

Year-to-date results of operations continue to show encouraging results with an excess of total revenues over total expenses of $833,000, which is 

$665,000 better than the Foundation's budget. The favorable financial reports in part are a result of the timing of expenses, as the seasonal nature of the 

Foundation's business is negatively impacted in the summer months. Also, none of the budgeted $116,669 in contingency expense has been spent. 

N 

-...J


Operating Fund 

Balance Sheet - Unaudited 


ASSETS 

Cash 

Cash Equivalents & Short-term Investments 

Accounts Receivable - Assessments (Current) 

Accounts Receivable - Assessments (Past Due) (1) 

Inventory - Food & Beverage 

Inventory - Retail 

Prepaid Expenses, principally insurance 

Other Assets 

TOTAL ASSETS 

$ 

$ 

This 

Year 

Last 

Year 

235,358 $ 223,222 

5,061,982 4,306,127 

221,630 69,873 

137,855 126,854 

54,556 49,389 

345,191 297,085 

59,032 37,856 

6,115,604 $ 5,110,407 

liABiliTIES 

Accounts Payable - Trade 

Accounts Payable - Cable TV (2) 

Accrued Expenses 

Deferred Assessment Revenue (3) 

TOTAL liABiliTIES 

EQUITY 

Current Earnings/(Deficit) 

Beginning Fund Balances/(Deficit) 

Designated (4) 

Undesignated 

TOTAL EQUITY/(DEFICIT) 

TOTAL liABILITIES & EQUITY 

$ 

$ 

391,250 $ 230,866 

1,205,789 1,232,523 

753,755 808,464 

2,272,217 2,230,999 

4,623,011 4,502,851 

833,168 567,220 

500,000 

159,426 40,335 

1,492,594 607,556 

6,115,604 $ 5,110,407 

N 

CX> 

(1) Assessments Receivable which are over 30 days beyond their payment due date to the Foundation are reported as "Past Due". 

(2) Comcast cable TV fees, which are billed and collected by the Foundation as part of the annual member assessment, are 

deferred upon receipt and relieved as each ratable monthly payment is made to Comcast. No profit or loss is recognized 

by the Foundation from the Cable TV contract which extends through June 2015. 

(3) Revenue from member assessments is deferred upon receipt and recognized monthly over the applicable periods. 

(4) Amount designated by the Board of Directors (In January 2011) in recognition, in part, of the Foundation Declaration 6.05 (a) - 

("Three Month Contingency Fund"). 

2

11 - Pelican Bay foundation 

OPERATING FUND INCOME STATEMENT - UNAUDITED 

April, 2011 

CURRENT MONTH CURRENT MONTH VARIANCE PRIOR Y-T-D Y-T-D VARIANCE Y-T-D 

ACTUAL BUDGET (UNFAV) YEAR REVENUE ACTUAL BUDGET (UNFAV) PRIOR YEAR 

559,279 557,564 1,715 533,211 ANNUAL ASSESSMENTS 3,914,959 3,902,948 12,011 3,732,484 

12, 583 8,273 4,310 9,333 MISCELLANEOUS REVENUE 133,542 116,939 16,603 131,781 

59,877 51,385 8,492 41,085 GUEST CARD REVENUE 367,079 386,081 (19,002) 310,490 

797,024 653, 934 143,090 694,230 FOOD & BEVERAGE 3,686,211 3,124,080 562,131 3,028,866 

115,039 97,728 17,311 92,846 COMMUNITY CTR/FITNESS 743,299 665,439 77,860 622,165 

18,940 20,381 (1,441 ) 21,301 TENNIS & BEACH 135,339 150,766 (15,427) 146,509 

41, 618 42,500 (882) 39,855 RETAIL SALES 211,140 197,490 13,650 192,791 

---------- ------------ ------------ ------------ ------------ - ----------- ------------ ------------ 

1,604,360 1,431,765 172,595 1,431,862 TOTAL REVENUE 9,191,568 8,543,743 647,825 8,165,086 

COST OF SALES 

270,890 222,220 (48,670) 231,551 COS - FOOD & BEVERAGE 1,251,274 1,059,997 (191,277) 1,070,342 

80,391 68,145 (12,246) 64, 695 PRO fEES - COMMUNITY CTR/FITNESS 516,665 463,681 (52,984) 434,182 

25,017 26,528 1,511 25,756 PRO FEES - TENNIS & BEACH 136,132 143,845 7,713 135,538 

-------- ------------ ------------ ------------ ------------ ------------ - ----------- ------------ 

376,299 316,893 (59,406) 322,001 TOTAL COST OF SALES 1,904,072 1,667,523 (236,549) 1,640,062 

-------- ------------ ------------ ------------ ------------ ------------ ------------ ------------ 

1,228,061 1, 114, 872 113,189 1,109,861 GROSS MARGIN 7,287,496 6,876,220 411,276 6,525,023 

PAYROLL & RELATED EXPENSES 

330,018 288,116 (41,902) 289,983 FOOD & BEVERAGE 1,910,922 1,796,366 (114,556) 1,680,747 

45,137 49,571 4,434 48,747 COMMUNITY CENTER / FITNESS 332,609 342,589 9,980 323,722 

68,809 61,190 (7,619) 55,651 TENNIS & BEACH 392,060 408,691 16,631 342,309 

80,572 73,864 (6,708 ) 70,841 TRANSPORTATION 474,875 454,418 (20,457) 418,184 

36,923 47,567 10, 644 32,728 FACILITIES 268,470 327,578 59,108 297,266 

90,330 86,877 (3,453) 80,906 ADMINISTRATION 610,503 618,914 8,411 574,882 

17,566 17,771 205 11,505 TECHNOLOGY 126,374 125,758 (616) 72,457 

28,175 33,420 5,245 26,492 HUMAN RESOURCES 211,354 241,947 30,593 225,232 

7,823 4,729 (3,094 ) 7,618 HOUSING 49,009 45,460 (3,549) 43,832 

29,956 33,964 4,008 24,895 SECURITY 196,959 232,100 35,141 164,581 

12,857 14,583 1,726 9,440 COVENANTS 96,533 104,766 8,233 72,590 

0 

NON-RECURRING 0 

0 0 

° 

° ° 

-------- ------------ ------------ ------------ ------------ ------------ - ----------- 

748,166 711,652 (36,514) 658,806 TOTAL PAYROLL « RELATED EXPENSES 4,669,668 4,698,587 28,919 4,215,801 

OTHER EXPENSES 

103,121 86,722 (16,399) 86, 950 FOOD « BEVERAGE 595,138 555,843 (39,295) 548,206 

24,232 23,378 (854 ) 21,191 COMMUNITY CENTER / FITNESS 164,221 176,558 12,337 154,295 

9,207 11,331 2,124 12,342 TENNIS & BEACH 91,325 120,355 29,030 96,519 

14,464 17,285 2,821 17,602 TRANSPORTATION 111,492 114,201 2,709 107,712 

21, 628 21,989 361 18,699 FACILITIES 141,299 153,002 11,703 135,287 

85,756 104,279 18,523 98,554 ADMINISTRATION 594,408 797,825 203,417 654,503 

14,638 14,988 350 11,501 TECHNOLOGY 97,218 105,016 7,798 80,995 

1,219 1,358 139 950 HUNAN RESOURCES 20,444 9,460 (10,984) 7,202 

(8,710) (10,112) (1,402) (9,657) HOUSING (42,823) (41,797) 1,026 (51,674) 

514 521 ') 500 SECURITY 4,597 7,347 2,750 3,731 

540 2,340 1,800 1,842 COVENANTS 7,341 12,530 5,189 5,226 

------------ ------------ ------------ ------------ ------------ ------------ ----------- 

266,608 274,079 7,471 260,474 TOTAL OTHER EXPENSES 1,784,660 2,010,340 225,680 1,742,002 

-------- ------------ ------------ ------------ ------------ - ----------- ------------ 

1,014,774 985,731 (29,043) 919,280 TOTAL EXPENSES 6,454,328 6,708,927 254,599 5,957,803 

------------ ------------ ------------ ------------ 

213,286 129,141 84,145 190,581 NET INCOt~E (LOSS) 833,168 167,293 665,875 567,220 

============ ============ =:;:::=< ========= ""'==========~ ============ ============ ~=========""'= ============ 

° 

N 

1..0 

3

Pelican Bay Foundation 

Operating Fund Income Statement - Unaudited - April, 2011 

CURRENT QURRENT VARIANCE LAST YEAR CURRENT YEAR BUDGET YEAR VARIANCE YTD 

PERIOD BUDGET PERIOD TO DATE TO DATE Last Yr 

REVENUES 

559,279 557,564 1,715 533,211 Membership Assessments 3,914,959 3,902,948 12,011 3,732,484 

583,679 494,000 89,679 514,456 Food Sales 2,735,622 2,351,650 383,972 2,276,775 

203,399 157,434 45,965 175,390 Beverage Sales 909,216 751,530 157,686 732,148 

7,096 2,500 4,596 3,634 Catering Sales 33,273 20,900 12,373 17,468 

41,618 42,500 (882) 39,855 Retail Sales 211,140 197,490 13,650 192,791 

17,009 18,731 (1,722) 18,653 Tennis 116,408 122,641 (6,233) 117,914 

88,803 73,221 15,582 68,631 Fitness 564,306 488,032 76,274 458,311 

23,878 23,007 871 21,511 Wellness 144,960 137,807 7,153 127,957 

56 50 6 278 Interest Income 2,657 350 2,307 3,366 

59,877 51,385 8,492 41,085 Guest Card Revenue 367,079 386,081 (19,002) 310,490 

19,666 11,373 8,293 15,158 Other 191,949 184,314 7,635 195,380 

1,604,360 1,431,765 172,595 1,431,862 TOTAL REVENUES 9,191,568 8,543,743 647,825 8,165,086 

COST OF SALES 

205,225 167,960 (37,265) 174,044 Food Cost of Sales 929,567 799,561 (130,006) 812,077 

55,752 44,680 (11,072) 48,605 Beverage Cost of Sales 269,277 216,656 (52,621) 217,370 

23,931 24,166 235 22,691 Retail Cost of Sales 115,491 110,973 (4,518) 102,503 

11,058 12,490 1,432 12,396 Tennis Cost of Sales 75,354 80,540 5,186 77,685 

62,682 51,254 (11,428) 48,157 Fitness Cost-of Sales 395,984 341,622 (54,362) 321,202 

16,217 15,551 (666) 14,540 Wellness Cost of Sales 98,287 93,259 (5,028) 86,026 

1,434 792 (642) 1,569 Other 20,112 24,912 4,800 23,199 

376,299 316,893 (59,406) 322,001 TOTAL COST OF SALES 1,904,072 1,667,523 (236,549) 1,640,062 

1,228,061 1,114,872 113,189 1,109,861 GROSS MARGIN 7,287,496 6,876,220 411,276 6,525,023 


600,013 566,265 (33,748) 539,728 Salaries & Wages 3,707,950 3,690,350 (17,600) 3,338,018 

61,720 50,398 (11,322) 49,056 Payroll Taxes 398,155 328,445 (69,710) 323,103 

12,001 16,990 4,989 10,800 Worker's Comp 74,570 110,708 36,138 76,760 

58,924 66,087 7,163 52,904 Employee Benefits 403,281 446,682 43,401 376,500 

4,000 817 (3,183) 239 Education & Training 9,713 12,753 3,040 4,413 

11,508 11,095 (413) 6,079 Other 75,999 109,649 33,650 97,007 

748,166 711,652 (36,514) 658,806 TOTAL PAYROLL & RELATED EXPENSES 4,669,668 4,698,587 28,919 4,215,801 


22,790 15,528 (7,262) 15,331 Communications Expense 117,623 146,064 28,441 123,883 

25,896 27,660 1,764 24,803 Insurance Expense 187,891 188,570 679 194,637 

8,873 29,167 20,294 43,797 Legal Fees 84,508 204,169 119,661 218,034 

60,876 52,499 (8,377) 60,054 Operating Supplies 377,787 380,246 2,459 361,432 

26,896 14,750 (12,146) 12,873 Professional Fees 193,305 130,704 (62,601) 93,807 

20,741 25,131 4,390 23,306 Rent & Lease Expense 154,128 163,677 9,549 139,531 

21,932 26,215 4,283 16,690 Repairs & Maintenance 144,234 181,553 37,319 163,215 

W 

0 

4


Operating Fund Income Statement - Unaudited· April, 2011 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURRENT YEAR 

TO DATE 

BUDGET YEAR VARIANCE YTD 

TO DATE 

LastYr 

40,583 

55,072 

(17,050) 

0 

41,699 1,116 

51,370 (3,702) 

(26,607) (9,557) 

16,667 16,667 

34,685 Utilities 2711,668 

46,184 Other 351,479 

(17,250) Employee Housing Repayments (104,963) 

0 Contingency Expense 0 

292,309 13,641 257,257 

357,021 5,542 294,577 

(150,642) (45,679) (104,369) 

116,669 116,669 0 

266,608 

274,079 7,471 

260,474 TOTAL OTHER EXPENSES 1,784,660 

2,010,340 225,680 1,742,002 

213,286 

============== 

129,141 84.145 

=:::::::=:!;:::::::::::::::::=.::::::::: ============== 

190,581 NET INCOME (LOSS) 833,168 

============== ============== 

167,293 665.875 567.220 

==:::::=========== ============== ============= 

W 

I-' 

5


F&B Consolidated Income Stmnt-Unaudited - Apr, 2011 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURRENT YEAR BUDGET YEAR VARIANCE YTD 

TO DATE TO DATE lastYr 

583,679 

203,399 

7,096 

20,780 

2,850 

494,000 89,679 

157,434 45,965 

2,500 4,596 

19,000 1,780 

0 2,850 

REVENUES 

514,456 Food Sales 

175,390 Beverage Sales 

3,634 Catering Sales 

17,213 Retail Sales 

750 Other 

2,735,622 2,351,650 383,972 2,276,775 

909,216 751,530 157,686 732,148 

33,273 20,900 12,373 17,468 

104,242 81,600 22,642 81,298 

8,100 a 8,100 2,475 

817,805 

672,934 144,871 

711,443 TOTAL REVENUES 

3,790,452 3,205,680 584,772 3,110,164 


55,752 

9,914 

167,960 (37,265) 

44,680 (11,072) 

9,580 (334) 

COST OF SALES 

174,044 Food Cost of Sales 

48,605 Beverage Cost of Sales 

8,902 Retail Cost of Sales 

929,567 799,561 (130,006) 812,077 

269,277 216,656 (52,621) 217,370 

52,430 43,780 (B,650) 40,895 

270,890 

222,220 (48,670) 

231,551 TOTAL COST OF SALES 

1,251,274 1,059,997 (191,277) 1,070,342 

546,914 

450,714 96,200 

479,893 GROSS MARGIN 

2,539,178 2,145,683 393,495 2,039,822 

258,319 

30,862 

5,167 

25,035 

4,000 

6,635 

230,392 (27,927) 

20,506 (10,356) 

6,913 1,746 

28,405 3,370 

0 (4,000) 

1,900 (4,735) 


229,391 Salaries & Wages 

23,516 Payroll Taxes 

4,589 Worker's Comp 

28,328 Employee Benefits 

a Education & Training 

4,159 Other 

1,476,056 1,406,201 (69,855) 1,292,863 

195,065 125,154 (69,911) 149,672 

29,642 42,185 12,543 29,451 

177,111 188,376 11,265 177,974 

4,000 3,300 (700) 79 

29,048 31,150 2,102 30,708 

330,018 

288,116 (41,902) 

289,983 TOTAL PAYROLL & RELATED EXPENSES 

1,910,922 1,796,366 (114,556) 1,680,747 

725 

39.457 

0 

2,884 

5,130 


34,113 

600 (125) 

29,575 (9,882) 

0 0 

1,297 (1,587) 

6,184 1,054 

18,792 (2,021) 

30,274 (3,839) 


622 Communications Expense 

33,464 Operating Supplies 

0 Professional Fees 

1,150 Rent & Lease Expense 

5,927 Repairs & Maintenance 

16,706 Utilities 

29,081 Other 

6,240 6,275 35 6,275 

225,596 212,920 (12,676) 222,121 

0 2,450 2,450 0 

21,097 11,554 (9,543) 10,210 

28,304 38,328 10,024 56,877 

144,978 131,156 (13,822) 126,562 

168,923 153,160 (15,763) 126,161 

103,121 

86,722 (16,399) 

86,950 TOTAL OTHER EXPENSES 

595,138 555,843 (39,295) 548,206 

113,775 

==========.::::::::;=== 

75,876 37,899 

============== ========:::===== 

102,960 NET INCOME (lOSS) 

============== 

33,119 (206,526) 239,645 (189,131) 

============== ==::;;;;:::========= =========::==== ===:::=====:::::::::::== 

W 

N 

6


Admin Operating Fund Inc Stmnt - Unaudited - Apr, 2011 

101 Administration 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURRENT YEAR BUDGET YEAR VABIANCE YTD 

TO DATE TO DATE LastYr 

559,279 

591 

56 

59,877 

11,405 

557,564 1,715 

500 91 

50 6 

51,385 8,492 

7,806 3,599 

REVENUES 

533,211 Membership Assessments 

850 Retail Sales 

278 Interest Income 

41,085 Guest Card Revenue 

8,305 Other 

3,914,959 3,902,948 12,011 3,732,484 

3,923 3,500 423 5,123 

2,657 350 2,307 3,368 

367,079 386,081 (19,002) 310,490 

123,038 112,674 10,364 122,188 

631,208 

617,305 13,903 


4,411,657 4,405,553 6,104 4,173,653 

0 

250 250 

COST OF SALES 

0 Retail Cost of Sales 

2,363 1,750 (613) 1,134 

0 

250 250 

0 TOTAL COST OF SALES 

2,363 1,750 (613) 1,134 


617,055 14,153 


4,409,293 4,403,803 5,490 4,172,520 

73,362 

5,284 

1,467 

9,717 

0 

500 

68,582 (4,780) 

6,104 820 

2,057 590 

9,459 (258) 

150 150 

525 25 






0 Education & Training 

500 Other 

497,682 485,951 (11,731) 456,959 

34,401 43,249 8,848 32,693 

10,026 14,577 4,551 10,622 

63,261 65,812 2,551 61,693 

1,127 1,800 673 731 

4,005 7,525 3,520 12,183 

90,330 

86,877 (3,453) 


610,503 618,914 8,411 574,882 

14,531 

25,896 

8,873 

4,238 

25,950 

1,049 

458 

4,761 

0 

7,023 (7,508) 

26,410 514 

29,167 20,294 

4,612 374 

12,500 (13,450) 

1,691 642 

134 (324) 

6,075 1,314 

16,667 16,667 


7,369 Communications Expense 

23,658 Insurance Expense 

43,797 Legal Fees 


12,718 Professional Fees 


152 Repairs & Maintenance 

5,114 Other 

0 Contingency Expense 

58,675 84,909 26,234 67,644 

185,446 184,870 (576) 191,301 

84,508 204,169 119,661 218,034 

25,937 21,990 (3,947) 19,518 

176,914 111,500 (65,414) 91,077 

8,644 11,837 3,193 12,129 

3,444 3,138 (306) 2,430 

50,840 58,743 7,903 52,369 

0 116,669 116,669 0 

85,756 

104,279 18,523 


594,408 797,825 203,417 654,503 

455,122 

===:;:========:::::::;::: 

425,899 29,223 

=======::;:;=====::: ============== 

404,269 NET INCOME (LOSS) 

============== 

3,204,382 2,987,064 217,318 2,943,135 

============== ============== =============== ============== 

w 

7


HR Operating Fund Inc Stmnt - Unaudited - Apr, 2011 

102 Human Resources 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LClSIYEAB 

PERIOD 

CURBENT YEAR BUDGET YEAR VARIANCE YTD 

TO DATE TO DATE Last Yr 

0 

0 0 

0 GROSS MARGIN 

0 0 0 0 

21,105 

1,327 

422 

2,627 

0 

2,693 

21,565 460 

1,919 592 

647 225 

2,589 (38) 

167 167 

6,533 3,840 


20,730 Salaries & Wages 

1,320 Payroll Taxes 

417 Worker's Comp 



1,392 Other 

146,977 152,204 5,227 146,661 

10,076 13,546 3,470 9,252 

2,963 4,567 1,604 3,427 

14,048 17,730 3,682 16,316 

2,278 4,769 2,491 2,061 

35,013 49,131 14,118 47,515 

28,175 

33,420 5,245 


211,354 241,947 30,593 225,232 

0 

118 

253 

36 

812 

0 0 

325 207 

83 (170) 

0 (36) 

950 138 



441 Operating Supplies 



340 Other 

754 0 (754) 918 

931 1,625 694 1,162 

13,156 585 (12,571) 690 

1,076 0 (1,076) 0 

4,527 7,250 2,723 4,432 

1,219 

1,358 139 

950 TOTAL OTHER EXPENSES 

20,444 9,460 (10,984) 7,202 

(29,394) 

============== 

(34,778) 5,384 

===:::========== ============== 

(27,442) NET INCOME (LOSS) 

============== 

(231,798) (251,407) 19,609 (232,434) 

============== ============== =:::::::;;::====::===== ============== 

w 

..,. 

8


IT Operating Fund Inc Stmnt· Unaudited· Apr, 2011 

103 Information Technology 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 


TO DATE TO DATE LaslYr 

0 

0 0 


0 0 0 0 

13,949 

919 

279 

2,420 

0 

0 

13,452 (497) 

1,197 278 

404 125 

2,718 298 

0 0 

0 0 



563 Payroll Taxes 




0 Other 

98,422 95,004 (3,418) 58,346 

7,668 8,457 789 4,415 

1,984 2,850 866 1,338 

17,674 18,922 1,248 8,357 

148 a (148) 0 

479 525 46 0 

17,566 

17,771 205 


126,374 125,758 (616) 72,457 

6,431 

72 

618 

7,517 

5,833 (598) 

500 428 

1,667 1,049 

6,988 (529) 


6,017 Communications Expense 



5,328 Other 

43,848 40,831 (3,017) 42,350 

1,013 3,500 2,487 718 

618 11,669 11,051 680 

51,739 49,016 (2,723) 37,247 

14,638 

14,988 350 


97,218 105,016 7,798 80,995 

(32,204) 

============== 

(32,759) 555 

============== ============== 


============== 

(223,592) (230,774) 7,182 (153,452) 

=:::============ ======;::=:::::;==== ============= ====:::;====::=== 

w 

(J1 

9


Housing Operating Fund Inc Stmnt - Unaudited - Apr, 2011 

104 Housing 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



0 

0 0 


0 0 0 0 

7,183 

492 

144 

4 

0 

4,226 (2,957) 

376 (116) 

127 (17) 

0 (4) 

0 0 





0 Employee Benefits 

a Other 

43,079 40,446 (2,633) 39,010 

4,658 3,600 (1,058) 3,957 

862 1,214 352 864 

410 0 (410) 0 

0 200 200 0 

7,823 

4,729 (3,094) 


49,009 45,460 (3,549) 43,832 

781 

0 

85 

0 

4,658 

2,815 

0 

(17,050) 

995 214 

600 600 

100 15 

4,500 4,500 

4,425 (233) 

5,875 3,060 

0 0 

(26,607) (9,557) 



516 Insurance Expense 


0 Rent & Lease Expense 



0 Other 

(17,250) Employee Housing Repayments 

5,244 6,920 1,676 4,722 

1,217 1,800 583 1,584 

2,581 3,950 1,369 1,875 

0 27,000 27,000 0 

28,134 22,050 (6,084) 19,957 

17,210 37,125 19,915 15,778 

7,754 10,000 2,246 8,779 

(104,963) (150,642) (45,679) (104,369) 

(8,710) 

(10,112) (1,402) 

(9,657) TOTAL OTHER EXPENSES 

(42,823) (41,797) 1,026 (51,674) 

888 

============== 

5,383 (4,495) 

============== ============== 


============== 

(6,187) (3,663) (2,524) 7,843 

============== ============== ============== =::::::::::::::::::=::::==:::::::::::: 

W 

0"\ 

10


Transportation Operating Inc Stmnt -Unaudited - Apr, 2011 

110 Transportation 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



540 

a 540 

a 

REVENUES 

Other 

2,190 a 2,190 275 

540 

0 540 

0 TOTAL REVENUES 

2,190 0 2,190 275 

540 

a 540 


2,190 0 2,190 275 

66,212 

8,084 

1,324 

4,886 

67 

60,684 (5,528) 

5,401 (2,683) 

1,821 497 

4,958 72 

1,000 933 






0 Other 

390,289 372,445 (17,844) 351,341 

44,594 33,147 (11,447) 35,991 

7,843 11,174 3,331 7,951 

31,162 29,652 (1,510) 22,610 

986 8,000 7,014 290 

80,572 

73,864 (6,708) 


474,875 454,418 (20,457) 418,184 

575 ° 

13,889 

0 

0 

0 0 

1,296 721 

13,955 66 

2,034 2,034 

0 0 






18 Other 

175 0 (175) 0 

5,469 6,353 884 4,167 

104,276 95,460 (B,816) 100,826 

1,478 11,388 9,910 2,701 

94 1,000 906 18 

14,464 

17,285 2,821 


111,492 114,201 2,709 107,712 

(94,498) 

============== 

(91,149) (3,347) 

============== ============== 


============== 

(584,178) (568,619) (15,559) (525,620) 

::::::::============ ::============== ============== ============== 

W 

"-.J 

11


Maintenance Operating Inc Stmnt -Unaudited - April, 2011 

111 • Facilities 

CURRENT 

PERIOD 

CURRENT 

BUD\2ET 

VARIANCE 

LAST YEAR 

PERIOD 



0 

0 

0 

REVENUES 

0 Other 

175 0 175 0 

0 

0 

0 


175 0 175 0 

0 

0 

0 


175 0 175 0 

28,969 

2,221 

579 

4,276 

87-8 

38,071 

3,388 

1,142 

4,966 

0 

9,102 

1,167 

563 

690 

(878) 





(1,835) Employee Benefits 

0 Other 

210,869 258,257 47,388 246,035 

19,892 22,985 3,093 20,450 

4,251 7,746 3,495 5,792 

30,336 35,290 4,954 23,266 

3,121 3,300 179 1,723 

36,923 

47,567 

10,644 


268,470 327,578 59,108 297,266 

0 

0 

9,421 

844 

4,848 

6,270 

245 

0 

0 

9,348 

913 

4,974 

6,664 

90 

0 

a 

(73) 

69 

126 

394 

(155) 








153 Other 

24 0 (24) 0 

572 600 28 537 

63,837 67,925 4,088 62,252 

5,685 4,671 (1,014) 4,630 

22,961 30,491 7,530 17,227 

46,673 48,855 2,182 48,486 

1,545 460 (1,085) 2,156 

21,628 

21,989 

361 


141,299 153,002 11,703 135,287 

(58,551) 

======::::======= 

(69,556) 

============== 

11,005 

============== 


============== 

(409,594) (480,580) 70,986 (432,553) 

============== :::============= ============== ============== 

w 

CO 

12


Sercurity Operating Inc Stmnt -Unaudited - Apr, 2011 

115 Security 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURBENT YEAR BUDGET YEAR VARIAf:jCE YTD 


0 

0 0 

REVENUES 

0 Other 

175 a 175 0 

0 

0 0 


175 0 175 0 

0 

a 0 


175 0 175 0 

25,853 

2,723 

517 

863 

0 

0 

26,644 791 

2,371 (352) 

799 282 

3,038 2,175 

500 500 

612 612 







0 Other 

165,049 181,941 16,892 138,640 

17,520 16,193 (1,327) 12,957 

3,320 5,458 2,138 3,171 

9,644 23,431 13,787 7,798 

410 1,884 1,474 1,542 

1,017 3,193 2,176 474 

29,956 

33,964 4,008 


196,959 232,100 35,141 164,581 

0 

186 

267 

61 

a 

- 

514 

21 21 

225 39 

0 (267) 

225 164 

50 50 

521 7 






100 Other 


0 147 147 102 

878 5,300 4,422 1,129 

1,336 0 (1,336) 0 

2,355 1,575 (780) 2,400 

28 325 297 100 

4,597 7,347 2,750 3,731 

(30,470) 

=======:::=::::;::;.::::== 

(34,485) 4,015 

============== ===:::======::::::;== 

I 


=:::============ 

(201,380) (239,447) 38,067 (168,312) 

=====;::;:======== ============== ========::::;:;==== ============== 

W 

\.0 

13


Covenants Operating Inc Stmnt -Unaudited - Apr, 2011 

118 Covenants 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 


TO DATE TO DATE last Yr 

500 

417 

83 

REVENUES 

750 Other 

5,000 3,915 1,085 5,925 

500 

417 

83 


5,000 3,915 1,085 5,925 

500 

417 

83 


5,000 3,915 1,085 5,925 

10,808 

654 

216 

1,178 

0 

0 

11,962 

1,065 

359 

1,197 

0 

0 

1,154 

411 

143 

19 

0 

0 

PAYROll & RELATED EXPENSES 






0 Other 

80,699 84,581 3,882 59,372 

6,065 7,529 1,464 4,522 

1,624 2,537 913 1,405 

8,146 8,619 473 7,292 

0 1,000 1,000 0 

a 500 500 a 

12,857 

14,583 

1,726 


96,533 104,766 8,233 72,590 

0 

0 

0 

0 

239 

0 

301 

600 

650 

75 

0 

0 

600 

415 

600 

650 

75 

0 

(239) 

600 

114 








0 Other 

0 4,200 4,200 0 

654 1,300 646 1,214 

81 525 444 295 

1,808 1,000 (808) 1,360 

1,194 0 (1,194) 0 

1,352 2,200 848 2,040 

2,250 3,305 1,055 317 

540 

2,340 

1,800 


7,341 12,530 5,189 5,226 

(12,897) 

============== 

(16,506) 

====:========== 

3,609 

============== 

(10,532) NET INCOME (lOSS) 

============== 

(98,874) (113,381) 14,507 (71,891) 

============== ============== ============== ============== 

.j:::. 

o 

14


Beach Operating Inc Stmnt -Unaudited - Apr, 2011 

120 Beach 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



900 

300 600 

REVENUES 

1,071 Other 

4,425 1,875 2,550 7,632 

900 

300 600 


4,425 1,875 2,550 7,632 

900 

300 600 


4,425 1,875 2,550 7,632 

30,289 

3,573 

60& 

1,563 

290 

25,134 (5,155) 

2,237 (1,336) 

754 148 

2,341 778 

225 (65) 





·1,903 Employee Benefits 

a Other 

149,154 155,435 6,281 109,430 

16,574 13,834 (2,740) 10,532 

3,001 4,663 1,662 2,843 

10,832 14,847 4,015 10,163 

1,584 4,425 2,841 3,438 

36,320 

30,691 (5,629) 


181,145 193,204 12,059 136,406 

1,164 

0 

782 

234 

28 

1,368 204 

500 500 

850 68 

1,694 1,460 

50 22 






34 Other 

6,043 6,733 690 3,427 

510 3,500 2,990 0 

1,651 2,250 599 1,868 

1,404 12,668 11,264 8,245 

1,224 550 (674) 851 


4,462 2,255 


10,832 25,701 14,869 14,390 

(37,627) 

============= 

(34,853) (2,774) 

======:::=:::::;==== =======:::====== 


=======::::====== 

(187,552) (217,030) 29,478 (143,164) 

============== ============== ============== ============== 

.j::. 

I-' 

15


f & B Admin Operating Inc Stmnt -Unaudited - Apr, 2011 

130 Food & Beverage Admin 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURRENT YEAR BUDGETYEAR VARIANCE YTD 


a 

a 0 


0 0 0 0 

33,278 

2,621 

666 

3,628 

4,000 

0 

27,753 (5,525) 

2,470 (151) 

833 167 

3,360 (268) 

0 (4,000) 

1,300 1,300 




522 WorKer's Comp 



1,190 Other 

196,595 195,973 (622) 174,383 

17,007 17,442 435 13,256 

3,958 5,879 1,921 4,045 

18,684 22,767 4,083 20,685 

4,000 2,600 (1,400) 79 

2,171 5,400 3,229 1,691 

44,193 

35,716 (8,477) 


242,416 250,061 7,645 214,139 

135 

a 

0 

460 

8 

445 

200 65 

800 800 

0 0 

480 20 

400 392 

1,000 555 







636 Other 

135 700 565 197 

415 4,220 3,805 1,194 

0 2,450 2,450 0 

3,220 3,360 140 1,944 

1,583 2,800 1,217 3,416 

4,621 5,900 1,279 3,445 

1,048 

2,880 1,832 


9,974 19,430 9,456 10,196 

(45,241) 

===:::===::::::::::::==== 

(38,596) (6,645) 

::========:====== ============== 


:::============= 

(252,390) (269,491) 17,101 (224,335) 

============== ============= ::::::.::::::============ ============== 

.+:>. 

N 

16


Sandpiper Operating Inc Stmnt -Unaudited - Apr, 2011 

131 Sandpiper 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 




116,027 

282,000 60,200 

91,084 24,943 

REVENUES 



1,673,520 1,393,550 279,970 1,355,748 

543,847 444,980 98,867 432,743 

458,227 

373,084 85,143 


2,217,367 1,838,530 378,837 1,788,492 

121,400 

34,385 

95,880 (25,520) 

25,145 (9,240) 

COST OF SALES 



555,621 473,807 (81,814) 472,552 

173,071 125,512 (47,559) 130,349 

155,785 

121,025 (34,760) 


728,691 599,319 (129,372) 602,901 

302,441 

252,059 50,382 


1,488,675 1,239,211 249,464 1,185,591 

125,589 

16,302 

2,512 

17.240 

0 

113,935 (11,654) 

10,140 (6,162) 

3,418 906 

17.792 552 

200 200 






0 Other 

742,907 719,308 (23,599) 646,992 

104,902 64,018 (40,884) 78,741 

14,938 21,579 6,641 14,751 

121,366 119,098 (2,268) 110,507 

3,255 19,900 16,645 6.060 

161,644 

145,485 (16,159) 


987,368 943,903 (43,465) 857.050 

295 

17,853 

787 

2,127 

13,445 

18,832 

125 (170) 

17,200 (653) 

475 (312) 

2,285 158 

11,528 (1,917) 

15,785 (3,047) 







15,339 Other 

2,416 1,775 (641) 642 

116,375 120,375 4,000 130,490 

6,972 5,800 (1,172) 5,565 

14,191 23,885 9,694 33,060 

90,079 85,480 (4,599) 80,978 

93,127 85,235 (7,892) 68,189 

53,339 

47,398 (5,941) 


323,161 322,550 (611) 318,924 

87,459 

============== 

59,176 28,283 

============== ============:::= 


============== 

178,146 (27,242) 205,388 9,616 

:;::============= ============== =====;:;=::;====== ============== 

.j::>. 

W 

17


Sandbar Operating Inc Stmnt -Unaudited - Apr, 2011 

133 Sandbar 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



158,061 

51,872 

2,850 

153,000 5,061 

41,000 10,872 

0 2,850 

REVENUES 



750 Other 

680,506 626,500 54,006 633,959 

201,841 177,300 24,541 184,287 

8,100 0 8,100 1,375 

212,783 

194,000 18,783 

200,101 TOTAL REVENUES 

890,447 803,800 86,647 819,622 

59,672 

12,361 

52,020 (7,652) 

12,010 (351) 

COST OF SALES 



253,282 213,010 (40,272) 237,112 

51,668 52,317 649 55,615 

72,032 

64,030 (8,002) 


304,951 265,327 (39,624) 292,727 

140,751 

129,970 10,781 


585,496 538,473 47,023 526,895 

64,111 

8,189 

1,282 

2,371 

0 

63,494 (617) 

5,651 (2,538) 

1,905 623 

3,800 1,429 

0 0 






0 Other 

352,222 342,637 (9,585) 339,316 

49,606 30,495 (19,111) 43,682 

7,049 10,278 3,229 7,565 

17,978 23,800 5,822 32,166 

2,403 2,800 397 1,704 

75,954 

74,850 (1,104) 


429,259 410,010 (19,249) 424,433 

0 

10,092 

501 

1,942 

3,632 

10,184 

0 0 

5,850 (4,242) 

230 (271) 

1,710 (232) 

4,283 651 

9,846 (338) 







9,308 Other 

75 900 825 0 

53,752 46,500 (7,252) 50,114 

6,994 1,610 (5,384) 1,888 

5,766 5,820 54 11,936 

26,607 25,893 (714) 26,008 

47,730 41,079 (6,651) 37,908 

26,351 

21,919 (4,432) 


140,925 121,802 (19,123) 127,853 

38,446 

=::============ 

33,201 5,245 

============== ============== 


=:===:::==:::::::::::::::=:== 

15,313 6,661 8,652 (25,392) 

============== ============== ============== ============== 

+> 

+>- 

18


Sunset Operating Inc Stmnt -Unaudited - Apr, 2011 

134 Sunset 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



43,545 

23,781 

29,000 14,545 

17,650 6,131 

REVENUES 



215,668 178,000 37,668 171,762 

111,625 89,650 21,975 86,654 

67,326 

46,650 20,676 


327,293 267,650 59,643 258,416 

12,076 

5,404 

9,860 (2,216) 

4,974 (430) 

COST OF SALES 



59,983 60,520 537 63,121 

29,525 25,615 (3,910) 23,846 

17,480 

14,834 (2,646) 


89,508 86,135 (3,373) 86,967 

49,846 

31,816 18,030 


237,785 181,515 56,270 171,449 

17,210 

1,960 

344 

1,568 

0 

0 

11,119 (6,091) 

990 (970) 

334 (10) 

3,078 1,510 

0 0 

400 400 


15,031 Salaries & wages 





0 Other 

99,306 73,072 (26,234) 89,005 

13,586 6,505 (7,081) 9,452 

1,998 2,192 194 2,125 

17,465 20,636 3,171 13,088 

0 700 700 0 

115 2,400 2,285 2,104 

21,082 

15,921 (5,161) 


132,469 105,505 (26,964) 115,774 

295 

5,272 

430 

438 

3,213 

2,183 

275 (20) 

4,675 (597) 

112 (318) 

1,720 1,282 

2,874 (339) 

1,686 (497) 







2,235 Other 

2,527 1,900 (627) 3,010 

31,407 28,275 (3,132) 27,726 

1,943 784 (1,159) 813 

4,208 4,840 632 7,365 

25,236 18,958 (6,278) 18,003 

11,582 11,350 (232) 8,667 

11,832 

11,342 (490) 


76,904 66,107 (10,797) 65,585 

16,932 

============== 

4,553 12,379 

============== ==:============ 


====::========= 

28,412 9,903 18,509 (9,910) 

========::===== ========::::===== ============== :;:============= 

..". 

(J1 

19


F&B Beach Store Oper Inc Stmnt -Unaudited - Apr, 2011 

135 The Beach Store - F&B 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



12,308 


11,000 1,308 

19,000 1,780 

REVENUES 



38,916 31,600 7,316 31,815 

104,242 81,600 22,642 , 81,298 

33,088 

30,000 3,088 


143,157 113,200 29,957 113,113 

3,423 

9,914 

3,740 317 

9,580 (334) 

COST OF SALES 



11,968 10,744 (1,224) 11,259 

52,430 43,780 (8,650) 40,895 

13,337 

13,320 (17) 


64,398 54,524 (9,874) 52,154 

19,751 

16,680 3,071 


78,759 58,676 20,083 60,958 

4,510 

578 

90 

228 

0 

5,287 777 

471 (107) 

159 69 

375 147 

0 0 






0 Other 

25,844 29,022 3,178 25,238 

3,235 2,583 (652) 2,741 

517 871 354 558 

1,599 2,075 476 1,528 

37 650 613 0 

5,407 

6,292 885 


31,232 35,201 3,969 30,065 

679 

49 

522 

1,023 

150 (529) 

44 (5) 

107 (415) 

714 (309) 




100 Utilities 

903 Other 

2,737 3,200 463 1,941 

345 908 563 494 

2,812 825 (1,987) 1,155 

4,529 2,695 (1,834) 3,588 

2,274 

1,015 (1,259) 


10,424 7,628 (2,796) 7,178 

12,070 

============== 

9,373 2,697 

============== ============== 


============== 

37,103 15,847 21,256 23,716 

============== ============== ============== =============:; 

..p. 

Q) 

20


Catering Operating Inc Stmnt -Unaudited - Apr, 2011 

139 Catering 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



27,566 

11,719 

7,096 

0 

19,000 8,566 

7,700 4,019 

2,500 4,596 

0 0 

REVENUES 



3,634 Catering Sales 

0 Other 

127,013 122,000 5,013 83,491 

51,903 39,600 12,303 28,463 

33,273 20,900 12,373 17,468 

0 0 0 1,100 

46,381 

29,200 17,181 


212,189 182,500 29,689 130,522 

8,654 

3,602 

6,460 (2,194) 

2,551 (1,051) 

COST OF SALES 


870 Beverage Cost of Sales 

48,712 41,480 (7,232) 28,033 

15,014 13,212 (1,802) 7,560 

12,256 

9,011 (3,245) 


63,726 54,692 (9,034) 35,593 

34,125 

20,189 13,936 


148,463 127,808 20,655 94,929 

13,619 

1,211 

272 

0 

6,635 

8,804 (4,815) 

784 (427) 

264 (8) 

0 0 

0 (6,635) 






2,969 Other 

59,182 46,189 (12,993) 17,928 

6,730 4,111 (2,619) 1,800 

1,182 1,386 204 408 

17 0 (17) 0 

21,067 0 (21,067) 19,149 

21,739 

9,852 (11,887) 


88,178 51,686 (36,492) 39,285 

0 

5,561 

706 

565 

0 

1,445 

0 0 

900 (4,661) 

0 (706) 

25 (540) 

0 0 

1,243 (202) 






42 Utilities 

660 Other 

1,087 1,000 (87) 2,427 

20,909 10,350 (10,559) 10,656 

1,967 0 (1,967) 0 

2,210 75 (2,135) 606 

243 a (243) 417 

7,333 6,901 (432) 4,363 

8,278 

2,168 (6,110) 


33,749 18.326 (15,423) 18,471 

4,109 

====::::::======== 

8,169 (4,060) 

============== ============== 


=============== 

26,535 57,796 (31.261) 37,173 

==========::;::;=== ============== ============== ============== 

..j::. 

"-..J 

21


Community Operating Inc Stmnt -Unaudited - Apr, 2011 

140 Community Center 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



582 

400 182 

REVENUES 

200 Other 

"6,256 5,000 1,256 3,202 

582 

400 182 

200 TOTAL REVENUES 

6,256 5,000 1,256 3,202 

582 

400 182 

200 GROSS MARGIN 

6,256 5,000 1,256 3,202 

19,653 

1,134 

393 

1,940 

0 

° 

23,121 

22,393 2,740 

1,993 859 

672 279 

2,071 131 

0 

100 100 

27,229 4,108 

° 







28 Other 


152,450 158,239 5,789 150,634 

10,064 14,083 4,019 10,820 

3,072 4,748 1,676 3,497 

13,963 14,098 135 13,994 

1,750 0 (1,750) 0 

36 600 564 338 

181,334 191,768 10,434 179,283 

216 

1,315 

74 

211 

3,957 

8,237 

2,087 

225 9 

1,125 (190) 

(74) 

375 ° 

164 

2,905 (1,052) 

8,905 668 

1,931 (156) 




Professional Fees 

1,053 ° Rent & Lease Expense 



1,262 Other 

1,304 1,325 21 717 

7,759 12,565 4,806 9,903 

186 0 (186) 0 

2,667 2,625 (42) 2,924 

16,855 19,205 2,350 20,531 

53,471 61,605 8,134 53,644 

21.849 22,445 596 18,782 

16,097 

15,466 (631) 

13,820 TOTAL OTHER EXPENSES 

104,091 119,770 15,679 106,500 

(38,636) 

::::============= 

(42,295) 3,659 

============== ==::::=========== 


============== 

(279,169) (306,538) 27,369 (282,581) 

======::::::.===::=== ============== ============== ============== 

~ 

ex:> 

22


Fitness Operating Inc Stmnt -Unaudited· Apr, 2011 

141 Fitness 

CURRENT 

PERIOD 

CURRENT 

~ 

VARIANCE 

LASIYEAR 

PERIOD 



0 

88,803 

28 

50 (50) 

73,221 15,582 

0 28 

REVENUES 


68,631 Fitness 

0 Other 

0 470 (470) 374 

564,306 488,032 76,274 458,311 

189 0 189 0 

88,831 

73,271 15,560 


564,494 4BB,502 75,992 458,685 

0 

62,682 

25 25 

51,254 (11,428) 

COST OF SALES 

Retail Cost of Sales 

48,157 Fitness Cost of Sales 

° 

0 233 233 365 

395,984 341,622 (54,362) 321,202 

62,682 

51,279 (11,403) 


395,984 341,855 (54,129) 321,567 

26,149 

21,992 4,157 

20,474 GROSS MARGIN 

168,510 146,647 21,863 137,118 

18,978 

1,788 

380 

870 

0 

19,034 56 

1,694 (94) 

571 191 

943 73 

100 100 






a Other 

129,846 128,624 (1,222) 124,448 

12,296 11,447 (849) 10,679 

2,615 3,859 1,244 2,883 

6,441 6,391 (50) 6,383 

76 500 424 47 

22,016 

22,342 326 


151,275 150,821 (454) 144,439 

40 

1,535 

0 

2,106 

2,796 

40 0 

1,550 15 

350 350 

2,150 44 

2,122 (674) 






2,318 Other 

592 480 (112) 480 

13,618 11,980 (1,638) 10,086 

1,050 1,050 0 700 

14,955 16,150 1,195 9,514 

16,706 14,179 (2,527) 14,021 

6,477 

6,212 (265) 


46,921 43,839 (3,082) 34,801 

(2,343) 

;;:;::;;:;============ 

(6,562) 4,219 

======:::::======= ============== 


============== 

(29,685) (48,013) 18,328 (42,122) 

============== ============== ============== ============= 

.j:>. 

1..0 

23


Wellness Operating Inc Stmnt -Unaudited - Apr, 2011 

142 Wellness 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 



94 

23,878 

900 (806) 

23,007 871 

REVENUES 


21,511 Wellness 

2,489 6,500 (4,012) 5,656 

144,960 137,807 7,153 127,957 

23,972 

23,907 65 


147,448 144,307 3,141 133,613 

58 

16,217 

523 465 

15,551 (666) 

COST OF SALES 

430 Retail Cost of Sales 

14,540 Well ness Cost of Sales 

2,283 3,655 1,372 3,390 

98,287 93,259 (5,028) 86,026 

16,275 

16,074 (201) 


100,570 96,914 (3,656) 89,416 

7,697 

7,833 (136) 


46,878 47,393 (515) 44,197 

40 

516 

306 

741 

80 40 

420 (96) 

400 94 

769 28 





900 Other 

558 700 142 280 

4,512 4,440 (72) 4,121 

1,961 2,100 139 2,331 

5,260 4,640 (620) 4,509 

1,602 

1,669 67 


12,292 11,880 (412) 11,240 

6,094 

:::;:;:::::=========== 

6,164 (70) 

====:========== ========::::===== 


=========::::==== 

34,586 35,513 (927) 32,957 

============== ============== ============== ===========::::::== 

U"I 

o 

24


Education Operating Inc Stmnt -Unaudited - Apr, 2011 

143 Education 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURRENT YEAR BUDGET YEAR V8BIANCE YTD 


1,830 

1,100 730 

REVENUES 

2,505 Other 

27,895 34,600 (6,705) 32,695 

1,830 

1,100 730 


27,895 34,600 (6,705) 32,695 

1,434 

792 (642) 

COST OF SALES 

1,569 Other 

20,112 24,912 4,800 23,199 

1,434 

792 (642) 


20,112 24,912 4,800 23,199 

396 

308 88 


7,783 9,688 (1,905) 9,496 

57 ° 

0 0 

31 (26) 



79 Other 

98 100 3 807 

819 969 150 947 

57 

31 (26) 


916 1,069 153 1,754 

340 

============== 

277 63 

============== ============== 

857 NET INCOME (LOSS) 

===========:;::;;::;::; 

6,867 8,619 (1,752) 7,742 

============== ============== ============= ============== 

U1 

I-' 

25


Tennis Operating Inc Stmnt -Unaudited - Apr, 2011 

150 Tennis 

CURRENT 

PERIOD 

CURRENT 

BUDGET 

VARIANCE 

LAST YEAR 

PERIOD 

CURRENT YEAR BUDGETYEAB, VARIANCE YTD 

TO DATE IQ...Q8If LastYr 


17,009 

1,030 

22,050 

18,731 

1,350 

(1,898) 

(1,722) 

(320) 

REVENUES 


18,653 Tennis 

1,578 Other 

100,486 105,420 (4,934) 100,340 

116,408 122,641 (6,233) 117,914 

14,506 26,250 (11,744) 20,988 

38,192 

42,131 

(3,939) 


231,400 254,311 (22,911) 239,242 

13,959 

11,058 

13,788 

12,490 

(171) 

1,432 

COST OF SALES 


12,396 Tennis Cost of Sales 

58,415 61,555 3,140 56,719 

75,354 80,540 5,186 77,685 

25,017 

26,278 

1,261 


133,769 142,095 8,326 134,405 

13,175 

15,853 

(2,678) 


97,631 112,216 (14,585) 104,837 

25,333 

2,659 

507 

3,545 

444 

24,126 

2,147 

724 

3,402 

100 

(1,207) 

(512) 

217 

(143) 

(344) 






0 Other 

167,379 171,022 3,643 164,279 

19,282 15,221 (4,061) 17,163 

3,369 5,130 1,761 3,516 

20,253 23,514 3,261 20,654 

633 600 (33) 291 

32,489 

30,499 

(1,990) 


210,915 215,487 4,572 205,903 

26 

2,195 

0 

576 

140 

2,447 

1,615 

111 

1,980 

0 


490 

1,463 

1,625 

85 

(215) 

a 

624 

350 

(984) 

10 








1.458 Other 

209 277 68 394 

19,434 20,340 906 19,851 

113 0 (113) 0 

6,528 7,230 702 6,245 

19,955 22,260 2,305 18,962 

16,335 13,568 (2,767) 12,787 

17,919 30,979 13,060 23,890 

7,000 

6,869 

(131) 


80,493 94,654 14,161 82,129 

(26,314) 

============== 

(21,515) 

=:::======:::::-:::==== 

(4,799) 

============== 


============== 

(193,777) (197,925) 4,148 (183,195) 

============== ============== ============== ============== 

tTl 

N 

26

CURRENT ASSETS 

Cash 

Cash Equivalents & Short-term Investments 

TOTAL CURRENT ASSETS 

Property & Equipment (1) 

Construction in Progress 

Other Assets 


Capital Fund 



TOTAL ASSETS $ 

LIABILITIES 

Accounts Payable & Accrued Expenses $ 

TOTAL LIABILITIES 

EQUITY 

Current Earnings 

Property & Equipment purchases transferred 

to Replacement Reserve Fund (1) 

Beginning Fund Balance/(Oeficit) 

TOTAL EQUITY 

TOTAL LIABILITIES & EQUITY $ 

$ 

This 

Year 

Last 

Year 

108,329 $ 24,638 

7,206,759 6,294,379 

7,315,087 6,319,017 

2,943 3,272 

137,996 144,392 

14,163 21,122 

7,470,189 $ 6,487,802 

4,953 $ 

4,953 

702,223 3,525,672 

(231,401) (371,558) 

6,994,415 3,333,688 

7,465,236 6,487,802 

7,470,189 $ 6,487,802 

(1) Property & Equipment which is funded by the Capital Fund, after being purchased or 

built and placed in service, is transferred to the Replacement Reserve Fund at the end 

of each calendar quarter. 

U1 

W 

27


Capital Fund 

Income Statement - Unaudited 


This 

Last 

Year 

Year 

REVENUE 

Assessments - Resale Fees $ 695,000 $ 755,000 

Annual Special Assessments - Current (1) 4,288 2,942,402 

Investment Income 13,698 7,600 

TOTAL REVENUE 712,986 3,705,001 

EXPENSES 

Professional Fees (2) 10,575 125,737 

Other Expenses 188 53,592 

TOTAL EXPENSES 10,763 179,329 

TOTAL NET INCOME $ 702,223 $ 3,525,672 

(1) As is required by generally accepted accounting principles, revenue from special 

assessments are recognized when received. No annual special assessments have been 

levied for FY2011. 

(2) Consulting fees of WilsonMillerlStantec incurred in connection with the Community 

improvement Project (CIP) 

U'1 

..j:::. 

28


Replacement Reserve Fund 



This 

Last 

Year 

Year 

CURRENT ASSETS 

Cash $ 65,334 $ 61,412 

Cash Equivalents & Short-term Investments 3,595,966 2,636,643 

TOTAL CURRENT ASSETS 3,661,299 2,698,056 

Property & Equipment 32,963,168 35,551,800 

Accumulated Depreciation (15,294,006) (16,514,736) 

Construction in Progress 49,066 35,725 

Other Assets 2,136 

TOTAL ASSETS $ 21,379,528 $ 21,772,981 

LIABILITIES 

Accounts Payable & Accrued Expenses $ 119,973 $ 63,760 

Deferred Revenue 422,649 437,402 

TOTAL LIABILITIES 542,623 501,162 

EQUITY 

Current Earnings/(Deficit) (289,497) (229,679) 

Property & Equipment purchases transferred 

from Capital Fund (1) 231,401 371,558 

Beginning Fund Balance 20,895,001 21,129,940 

TOTAL EQUITY 20,836,905 21,271,819 

TOTAL LIABILITIES & EQUITY $ 21,379,528 $ 21,772,981 

(1) Property & Equipment which is funded from the Capital Fund, after being purchased or 

built and placed in service, is transferred to the Replacement Reserve Fund at the end 

of each calendar quarter. 

U"1 

U"1 

29

REVENUE 

Annual Assessments (1) 

Investment Income 

Other Revenues (2) 

TOTAL REVENUE 


Replacement Reserve Fund 

Income Statement - Unaudited 


$ 

This 

Year 

Last 

Year 

823,984 $ 769,928 

4,867 4,492 

170,000 

828,851 944,420 

EXPENSES 

Depreciation 

Gain or Loss on Disposal of Assets 

Other Expenses 

TOTAL EXPENSES 

TOTAL NET INCOME (DEFICIT) 

l 

1,114,451 1,126,706 

3,304 821 

593 46,572 

1,118,348 1,174,099 

(289,497) $ (229,679) 

(1) Revenue from member assessments, including the Replacement Reserve assessment, 

is deferred upon receipt and recognized monthly. 

(2) In FY2010, proceeds from mediation with respect to the Community Center construction. 

U1 

m 

30


Cash & Investments 

April 30, 2011 

Fund Amount Comments 

Operating Fund: 

WachovialWelis Fargo $ 127,129 Checking account 

WachovialWelis Fargo 92,390 Checking account -- Comeast rebate account 

Regions Bank 89 Checking account 

Regions Bank 110 Money market account; Interest rate is 0.06%. 

Fidelity Investments 3,050,525 Fidelity Instit Govt Portfolio Class I MMF (FIGXX). Current yield - 0.01 % 

Fidelity Investments 500 Fidelity US Treasury Money Market Fund (FDLXX). 

Fidelity Investments 9,366 Fidelity Cash Reserves MMF (FDRXX). 

Fidelity Investments 501 Fidelity US Government Reserves MMF (FGRXX). 

T. Rowe Price Investments 490 T. Rowe Price US Treasury Money Fund (PRTXX). 

T. Rowe Price Investments 490 T. Rowe Price Summit Cash Reserves Fund MMF (TSCXX). 

CD - First Niagra Bank 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - Hawthorn Bank 36,684 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - National Penn Bank 35,316 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - Banco Popular de Puerto Rico 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - City First Bank of D.C. 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - EagleBank 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - Surrey Bank & Trust 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - State Bank of Countryside 241,000 Matures 9/22111; Annual percentage yield @ 0.30%. 

CD - Bank of Marin 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

CD - Carrollton Bank 241,000 Matures 9/22/11; Annual percentage yield @ 0.30%. 

Total $ 5,281,590 

Replacement Reserve Fund: 

WachovialWells Fargo $ 60,326 Checking account 

Bank of America 4,997 Checking account 

JP Morgan Chase 10 Checking account 

Vanguard Investments 99,958 Vanguard Admiral Treasury MMF (VUSXX). Current yield is 0.01 % 

Fidelity Investments 900,230 Fidelity US Treasury MMF (FDLXX). Current yield is 0.01% 

CD - Access National Bank 246,000 Matures 6/2/11; Annual percentage yield @ 0.55%. 

CD - Firsst Interstate Bank 246,000 Matures 6/2/11; Annual percentage yield @ 0.55%. 

CD - Mechanics & Farmers Bank 2,642 Matures 6/2/11; Annual percentage yield @ 0.55%. 

CD - High Point B& T Co 246,392 Matures 6/16/11; Annual percentage yield @ 0.55%. 

CD - Pulaski Bank 2,057 Matures 6/16/11; Annual percentage yield @ 0.55%. 

CD - Citizens Community Bank 244,500 Matures 9/15/11; Annual percentage yield @ 0.30% 

CD - Delaware County Bank & Trust 57,294 Matures 9/15/11; Annual percentage yield @ 0.30% 

CD - Washington Trust Co of Westerly 241,000 Matures 9/22/11; Annual percentage yield @ 0.30% 

CD - Cardinal Bank 198,500 Matures 9/22/11; Annual percentage yield @ 0.30% 

CD - MB Financial Bank 241,000 Matures 9/22/11; Annual percentage yield @ 0.30% 

CD - Mechanics & Farmers Bank 69,500 Matures 9/22/11; Annual percentage yield @ 0.30% 

CD - Chase Bank 248,788 Matures 10/7/11; Annual percentage yield @ 0.75%. 

CD - Sovereign Bank 235,500 Matures 3/15/12; Annual percentage yield @ 0.50% 

CD - Pinnacle Bank 67,492 Matures 3/15/12; Annual percentage yield @ 0.50% 

(J1 

CD - SunTrust Bank 249,113 Matures 3/31112; Annual percentage yield @ 0.20%. 

-....J 

Total $ 3,661,299 

31

Fund 

Amount 


Cash & Investments 

April 30, 2011 

Comments 

Capital Fund: 

Wachovia/Wells Fargo 

Vanguard Investments 

Fidelity Investments 

CD - Iberia Bank 

CD - Cole Taylor Bank 

CD - The Bank of Fayetteville 

CD - Gibraltar Bank 

CD - EverBank 

CD - Community Bank 

CD - Amalgamated Bank 

CD - Delaware County Bank & Trust 

CD - Great Southern Bank 

CD - Kishacoquillas Valley Natl Bank 

CD - National Penn Bank 

CD - Western Security Bank 

CD - Mechanics & Farmers Bank 

CD - Fresno First Bank 

CD - Susquehanna Bank 

CD - Union Center National Bank 

CD - Texas Community Bank 

CD - Western Alliance Bank 

CD - First Foundation Bank 

CD - Carver Federal Savings Bank 

CD - NBC Oklahoma 

CD - Mutual of Omaha Bank 

CD - American Community Bank & Trust 

CD - Burke & Herbert Bank & Trust 

CD - The First Nat'l Bank of Fort Smith 

CD - United Bank & Trust 

CD - Urban Partnership Bank 

CD - Sterling National Bank 

CD - Union Bank & Trust Company 

CD - First Community Bank 

CD - First Place Bank 

CD - Capital Bank 

CD - Burke & Herbert Bank & Trust 

CD - Pinnacle Bank 

CD - CenterState Bank of Florida 

CD - Promerica Bank 

Total 

$ 108,329 

99,959 

815,681 

240,000 

244,500 

22,745 

249,470 

238,500 

105,453 

238,500 

94,469 

244,500 

244,500 


241,000 

168,858 

59,458 

246,000 

53,377 

16,409 

246,000 


238,500 

238,500 

238,500 

238,500 

6,233 

28,668 

23,562 

237,302 

237,302 

237,302 

33,308 

72,500 

235,500 

.229,267 

163,301 

235,500 

235,500 

$ 7,315,087 

Checking account 

Vanguard Admiral Treasury MMF (VUSXX). Current yield is 0.01 % 

Fidelity US Treasury MMF (FDLXX). Current yield is 0.01% 

Matures 618111; Annual percentage yield @ 2.00% 

Matures 6130111; Annual percentage yield @ 0.55%. 

Matures 6130/11; Annual percentage yield @ 0.55%. 


Matures 9/15/11; Annual percentage yield @ 0.65% 


Matures 9115/11; Annual percentage yield @ 0.65% 

Matures 9/15/11 ; Annual percentage yield @ 0.30% 








Matures 9/29/11; Annual percentage yield @ 0.55%. 



















Matures 3J15/12; Annual percentage yield @ 0.50% 


(J1 

co 

Grand Total - All Funds 

$ 16,257,977 

32


Legal Expenses - FY2011 

Year-to-Date through April 30, 2011 

Law Firm 

Coleman Yovanovich & Koester 

Beginning Year to Date 

Current Month Expense 

Total Year to Date 

Gray Robinson 




Lewis Longman & Walker 




Clam 

Bay 

Issues 

2,485 

1,015 

3,500 

26,050 

58 

26,108 

Governing Human 

Collections General Documents Resources Independent 

& Liens Matters Issues Issues District Total 

13,999 2,939 105 19,528 

7,801 8,816 

21,799 2,939 105 28,343 

(1,154) 27,112 25,958 

(1,154) 27,112 25,958 

26,050 

58 

26,108 

Young Van Assenderg 




- --.-----.~--.----- 

4,099 4,099 

4,099 4,099 

TOTAL - ALL LAW FIRMS 




FY2011 Annual Budget 

28,535 

1,073 

29,608 

(1,154) 13,999 2,939 27,112 4,204 75,635 

7,801 8,873 

(1,154) 21,799 2,939 27,112 4,204 84,508 

350,000 

(J1 

\.0 

33


GUEST DAYS 

This "guest days" analysis sets forth the number of days for which guests have been issued cards for use in the month 

reported. This analysis does not include the number of children (under 13) who may be accompanying the adult(s), 

because children under 13 are not required to have guest cards. Additionally, this analysis does not include the data 

relating to guest cards which have been issued during the current month but which relate to future months' usage. (These 

results will be included in future months, as appropriate.) Only FY2011 data is set forth in this schedule, as data for prior 

years is not comparable. 

MONTH 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

YEAR TO DATE 

MAY 

JUNE 

JULY 

AUGUST 

SEPTEMBER 

TOTAL 

GUEST 

DAYS 

4,860 

11,247 

17,932 

14,768 

21,453 

33,819 

26,699 

130,778 

130,778 

FY11 

Average 

Guests 

per Day 

157 

375 

578 

476 

766 

1,091 

890 

617 

617 

O"l 

 

34


GUEST CARDS 

This "guest card" analysis sets forth the number of guest cards issued by the Foundation in the month reported in comparison to 

the number of cards issued in the same periods in each of the two previous fiscal years. 

The number of cards issued in a month may be utilizable by the guest during the month the guest card was issued and reported or 

in a future month and does not include the length of time the guest is, or will be, visiting in Pelican Bay. 

Typically one guest card is issued for each adult guest. Children under 13 years of age accompanying adult guests are not 

required to have guest cards, and, accordingly, are not captured in the data. 

Number of Guest Cards 

Guest Card Revenue 

MONTH FY11 % change FY10 FY09 FY11 % change FY10 FY09 

OCTOBER 866 -15% 1,014 955 $ 13,778 -11% $ 15,485 $ 10,995 

NOVEMBER 2,115 6% 1,986 2,073 34,125 19% 28,670 22,980 

DECEMBER 3,214 -9% 3,515 3,517 57,645 13% 51,200 40,424 

JANUARY 2,087 -6% 2,210 ·2,242 36,459 11% 32,900 25,800 

FEBRUARY 3,932 11% 3,527 3,837 66,675 26% 52,755 43,570 

MARCH 6,260 6% 5,891 5,718 98,520 11% 88,395 62,350 

APRIL 4,615 30% 3,538 4,306 59,877 46% 41,085 38,930 

YEAR TO DATE 23,089 6% 21,681 22,648 367,079 18% 310,490 245,049 

MAY 1,167 1,231 15,385 11,670 

JUNE 1,070 1,123 15,575 11,550 

JULY 1,122 1,223 15,280 11,535 

AUGUST 785 757 10,095 6,905 

SEPTEMBER 462 506 7,542 5,160 

TOTAL 23,089 26,281.. __ ~7 ..... ~? _1 __ 367,079 $ 374,367 $ 291,869 

I 

I 

I 

0'1 

I-' 

35

PELICAN BAY FOUNDATiON, INC. 

RESALE & SOLD 

MONTH 

OCTOBER 

NOVEMBER 

DECEMBER 

JANUARY 

FEBRUARY 

MARCH 

APRIL 

YEAR TO DATE 

MAY 

JUNE 

JULY 

AUGUST 

SEPTEMBER 

TOTAL 

FISCAL YEAR FISCAL YEAR FISCAL YEAR 

2011 2010 2009 

SOLD EXEMPT SOLD EXEMPT SOLD EXEMPT 

13 1 25 2 24 3 

21 6 16 - 4 - 

20 7 19 3 13 2 

18 5 24 4 11 1 

26 8 23 5 12 1 

31 5 38 10 17 - 

56 10 53 16 30 - 

185 42 198 40 111 7 

37 8 32 6 

30 6 26 2 

20 4 19 3 

11 3 19 2 

18 5 26 4 

185 42 314 66 233 24 

FISCAL YEAR 

2008 

SOLD EXEMPT 

17 3 

14 7 

24 4 

17 5 

17 4 

27 3 

31 11 

147 37 

32 6 

31 4 

26 4 

12 - 

20 6 

268 57 

0'\ 

N 

36


RENTALS 

This schedule, with respect to seasonal & annual rentals, sets forth the number of rental contracts that start in that month. 

FISCAL YEAR FISCAL YEAR FISCAL YEAR FISCAL YEAR 

2011 2010 2009 2008 

MONTH SEASONAL ANNUAL TOTAL SEASONAL ANNUAL TOTAL SEASONAL ANNUAL TOTAL SEASONAL ANNUAL TOTAL 

OCTOBER 26 6 32 24 3 27 21 8 29 18 4 22 

NOVEMBER 39 12 51 25 12 37 22 4 26 29 10 39 

DECEMBER 73 6 79 90 7 97 80 9 89 92 2 94 

JANUARY 293 10 303 321 9 330 299 9 308 294 6 300 

FEBRUARY 173 3 176 171 5 176 168 5 173 180 3 183 

MARCH 135 3 138 108 3 111 94 4 98 112 4 116 

APRIL 30 7 37 25 8 33 16 7 23 15 10 25 

YEAR TO DATE 769 47 816 764 47 811 700 46 746 740 39 779 

MAY 8 13 21 3 14 17 11 14 25 

JUNE 13 9 22 5 2 7 4 5 9 

JULY 7 12 19 5 7 12 10 10 20 

AUGUST 7 10 17 4 12 16 4 10 14 

SEPTEMBER 3 5 8 3 7 10 5 8 13 

TOTAL 769 47 816 802 96 898 720 88 808 774 86 860 

0"\ 

W 

37

Community Contribution Tax Credit Program 

2011-2012 Partnership Invoice 


6251 Pelican Bay Blvd. 

Naples, FL 34108 

1 Sponsoring Home in Collier County, Florida 

HARD COSTS $50,000 

TOTAL DUE $50,000 


Habitat for Humanity of Collier County, Inc. 

Please provide 1 check made payable to: 

HABITAT FOR HUMANITY OF COLLIER COUNTY 

11145 Tamiami Trail East 

Naples, FL 34113 

For questions call: 

239-775-0036 

U:IUsersVennijerPICCTCPI2012 ApplicationslAppiicatiol1slPelican Bay FoundationlPelican Bay FO!lndation2012.dc _ 64 _

The Community Contribution Tax Credit Program (CCTCP) provides a financial incentive 

(50% tax credit) to encourage Florida businesses to make donations toward community 

development and housing projects for low-income persons. 

n 

The tax credit is easy for a business to receive. Businesses located anywhere in Florida 

that make donations to approved community development capital projects located in an 

enterprise zone may receive a tax credit 

equal to 50 percent of the value of the 

donation. Businesses may take the credit on 

Florida corporate income tax, insurance 

premium tax or as a refund against sales tax 

(for businesses or individuals registered to 

collect and remit sales taxes with the 

Department of Hevenue). In addition, 

contributing businesses may also receive a 

federal charitable tax deduction of up to 35(;\6 

for making a gift. 

Before making a donation, please be sure it 

will qualify. To receive approval, a business 

donating to eHl eligible sponsor need only 

submit a tax credit application with the 

Office of Tourism, Trade and Economic Developnlent (OTTED). In order to claim the tax 

credit, simply attach proof of the approved donation \Iv'hen you file your state tax return. 

In order to claim a sales tax refund, submit an Application for a Sales Tax Refund. 

This summary is based on Florida Statutes (sections 212.08 (5) (q), 220.183 and 

624..5105). Readers are advised to consult these references for additional details. 

For further information, please contact: 

Burt C. Von Hoff 

Executive Office of the Governor 

Office of Tourism, Trade and Economic Development 

The Capitol; Suite 2001 

Tallahassee, Florida 32399-0001 

Phone: 850/ 487 -2568 

Fax: 850/487-3014 

e-mail: burt.vonhoff@myflorida.com


DIRECTORS CODE OF ETHICS 

In accordance with policy adopted February 29,2000, and modified on August 26,2002, 

the following Directors Code of Ethics is required of each serving board member at the 

start of each governing year. 

1. In accordance with F.S. 617.0830, Directors have a fiduciary responsibility to 

discharge the duties of their office: 

(a) 

(b) 

In good faith; 

With the care an ordinarily prudent person in a like position would 

exercise under similar circumstances; and 

( c) In a manner he or she reasonably believes to be in the best interests of 

all members of the Foundation. 

2. A Director or any member of his or her immediate family shall not enter into any 

contractual relationship with the Foundation. 

3. A Director shall not accept any gift of money, goods, services, food, beverage, or 

any other item of value from the Foundation, its employees or vendors. 

4. A Director shall pay the full value for any goods, services, food, beverage or any 

other item of value received from the Foundation. 

5. No member of the immediate family of a Director shall be employed by the 

Foundation. 

6. A Director shall not ask, seek, or accept any special or favorable treatment or 

consideration from the Foundation or any of its employees. 

7. Consistent with the Foundation policy dealing with employee harassment by a 

member, a Director shall not abuse his or her position by threatening, verbally 

accosting, or otherwise harassing an employee of the Foundation. 

8. Any breach of this Code of Ethics may subject the Director to removal from his or 

her office in accordance with the By-Laws of the Foundation. 

I have read the above and I agree to serve the Foundation Membership to the best of 

my ability and in strict observance of this Code of Ethics. 

Director 

Date 

G/Mtgs02/BoardofDirectors/dircodeofethics - 66-

PELICAN BAY FOUNDATION 

STRATEGIC PLANNING COMMITTEE 

MEETING 

MAY 6,2011 

Committee Members Present: Ronnie Bellone (Chair), Mary Anne Womble, 

Charles Bodo and Frank Butler. 

Staff Present: Jim Hoppensteadt, Frank Laney, Suzanne Minadeo. 

Ms. Bellone opened the meeting at 9:10 am and advised that there is not a quorum 

and the Apri14th and Apri12ih Meeting Minutes would be approved at the next 

meeting. Ms. Bellone then stated there will be discussion on the following items 

with no recommendations or decisions being made. 

• Staggered Member Terms 

Ms. Bellone stated that the member terms have been staggered so as to provide for 

more consistent continuity. 

• Crosswalk Status update 

• Commons Reconfiguration 

History - Frank Laney introduced the history on the Commons area. 

• Community Center Expansion - Overview provided by Jim Hoppensteadt. 

• Commons Building Re-configuration - Overview provided by Jim 

Hoppensteadt. 

• "Light" Consideration - North Tram Station crosswalk 

• US41 Berm 

• South Beach Deck Fitness Request 

• Strategic 

Signage 

Transportation 

Adjournment 

- 67-

DRAFT 


MEMBER POLICIES AND RELATIONS COMMITTEE 

MEETING MINUTES 

MAY 9, 2011 

Committee Members Present: Noreen Murray (Chair), Jerry Moffatt (Vice-Chair), Ann Nunes, 

Jim Murray, John D' Aquanno, Joseph Chicurel, Pat Bush, Rita Seidel and Tom Cravens. 

Others Present: Jim Hoppensteadt, (President), Bill Bowden (Director of Club Services), 

Suzanne Minadeo (Executive Assistant), Ronnie Bellone (PBF Board Member), 5 PBF 

Members. 

1) Approval of pending minutes of April 11, 2011 

A motion was made to approve the minutes of the April 11, 2011 meeting, seconded, and 

approved unanimously. 

2) Committee structure policy 

Ms. Murray discussed section 5. Tenure - Structure And Appointment For Committees. 

3) Committee reappointments 

Ms. Murray reported that John D' Aquanno and Joe Chicurel were unanimously reappointed to 

the committee at the April 29 th Board meeting. 

4) Staggered terms 

Ms. Murray discussed the staggered committee terms: 

Jim Murray and Rita Seidel - terms ending June 1, 2012 

Jim Johnson, Ann Nunes and Tom Cravens - terms ending June 1,2013 

Joe Chicurel and John D' Aquanno - terms ending June 1,2014 

5) Committee charter 

The amended charter was discussed and endorsed unanimously. (Attached Exhibit A) 

6) Bridge 

The committee voted on a motion for duplicate bridge to become a Foundation sponsored 

amenity. The motion failed unanimously. 

7) Guest policies 

The committee discussed inconsistencies with the handling of "guests" throughout the Rules & 

Regulations. The committee will discuss R&R revisions at the next meeting. 

8) Next Meeting - Monday, June 13 th , 10:00 a.m. at the Commons. 

- 68-

DRAFT 

EXHIBIT A 

Draft 

May11, 2011 


MEMBER POLICIES AND RELATIONS COMMITTEE 

CHARTER 

The Member Policies and Relations Committee shall consist of not less 

than five and not more than seven members at large. In addition, the 

Foundation Board shall appoint a Chair and Vice Chair. Committee 

membership shall be limited to a maximum of six consecutive years and 

at least one new member shall be recommended to the Foundation Board 

each year. The committee shall meet at least four times a year. 

Duties and Responsibilities 

1) Serve as a sounding board to which Foundation Members may 

address suggestions and concerns. 

2) Serve as a liaison to Member Organizations. 

3) Continually review Member policies. 

4) Recommend to the Board new policies or changes in policies based 

on a thoughtful consideration of what appears to be in the interests 

of the membership. 

5) Address issues at the request of the Foundation Board. 

- 69-


AD HOC FACILITIES COMMITTEE CHARTER 

PURPOSE 

The Ad Hoc Facilities Committee has been formed by the Foundation Board to evaluate and comment 

on the functionality and space planning for the proposed expansion of the Community Center and the 

reconfiguration of the Commons Building. Specific duties include: 

CI Meet with staff to learn about the operational objectives 

41 Review the current conceptual plans 

• Select an architect 

CI In conjunction with the architect, formulate functionality and space utilization parameters 

• Solicit cost proposal from architect to prepare construction drawings consistent with the 

parameters established 

• Review each phase of plan development-schematic, design and construction documents 

• Solicit construction bids 

• Monitor construction progress 

• Help perform punch-list at end of projects 

Throughout these projects the Committee will consult with the SPC and A&B Committees and seek the 

required Board approvals. 

MEMBERSHIP 

The Ad Hoc Committee shall consist of one Board Director and four to six members-at-Iarge who possess 

architectural, civil engineering or commercial construction project management experience. 

MEETINGS 

The Committee shall meet at least monthly from June, 2011 through the completion of construction 

activities of the Community Center expansion and the Commons Building reconfiguration. 

- 70-

Merlin Lickhalter, FAIA, FACHA 

Background 

Merlin Lickhalter has more than 45 years of experience in providing programming, planning and 

design services to a wide range of clients throughout the United States and abroad. His 

experience includes vital roles on a wide range of projects, ranging from major new construction 

to complex renovation. He has served as principal in charge of assignments with a total value of 

nearly one billion dollars. 

Prior to establishing his own consulting firm, he provided leadership and direction in the growth of 

three prominent, multi-office, national architectural practices. In the mid 1970s, he created and 

served as the president of the architectural subsidiary of one of the nation's largest advanced 

technology consultants, Science Applications International Corporation (SAIC), with offices in the 

midwest and both coasts. This subsidiary developed innovative programming and design 

concepts for the application for new technologies to healthcare and other technologically 

advanced facilities. He then became the founding principal and managing director of the midwest 

office of Stone Marracini Patterson (SMP), and helped grow the office to one of the largest 

architectural practices in Missouri. In 1993, he joined Cannon Design where he served as senior 

vice presidenUprincipal, director, and co-leader of their international health sciences practice. 

Professional Recognition 

Both Merlin's work and reputation have been recognized by his peers. He was elected a Fellow of 

the American Institute of Architects, is a Past President of the AlA's Academy of Architecture for 

Health, and a Founding Fellow in the American College of Healthcare Architects. He has received 

design awards for healthcare and biomedical research facilities, and has twice been selected as a 

juror in the Modern Healthcare Design Awards program. Merlin has served as an adjunct faculty 

member at Washington University School of Medicine's Graduate Program in Healthcare 

Administration, where he has taught facilities planning to more than 350 students, many of whom 

are now senior healthcare executives in institutions throughout the nation. He has also lectured at 

both Clemson University and St. Louis University. He was a Founding Trustee of the Academy of 

Architecture for Health Foundation, and serve as the Foundation's first President. 

He has served as a board member of several other non-profit organizations including four in 

Naples. He is a co-founder of ArtsNaples World Festival, and currently serves as its Board 

President. He is listed in Who's Who in America and Who's Who in the World. 

Education 

• B.Arch, Massachusetts Institute of Technology 

• Owner/President Management Program, Harvard University Graduate School of Business 

• Advanced Engineer Officer Training, Ft. Belvoir Army Engineer School 

1 . 71 .

Pelican Bay Foundation Ad Hoc 

Committee Membership Application 

Committee of interest Facilities Ad Hoc 

Name 

Ullla E. Doose 

Pelican Bay Address 810 Breakaway Lane, APT 204 

Email AddressUJDoose@gmaiI.com 

Phone 239-404-6756 

Fax none 

Date: 15 May 2011 

Backgrowld information and reason for wanting to be on this committee. 

Pelican Bay Experience 1. Foundation Board Director: 2003 - 2006; 2. Chair & Vice 

Chair Facilities Committee; Chair Nominating Committee; Vice-Chair Audit and 

Budget Committee, Chair Ad Hoc Committee on Design Review of Pelican Bay; liaison 

to Beach Advisory Group. Active participant in decisions relative to Community Center 

construction. 3. Year-round resident since 2000. Served continuously on Facilities 

Committee until it was disbanded. 

Prior to Pelican Bay residence 1. Employed by Kampsax, the third largest construction 

company in Denmark. Responsibilities included engineering, land surveying, and head of 

Sales Department. Worked in Africa and Greenland as well as Denmark. U.S. resident 

since 1991. Has had real estate licenses in Pennsylvania and New Jersey. 

Reasons for application. For two reasons. I have the knowledge, experience and 

background that are needed for this Committee, in particular my experience during the 

construction of the Community Center. Second, I strongly believe in serving the 

community that I make my home, Pelican Bay. 

- 72-

DAVE ZIMMERMAN RESUME 

DAVE ZIMMERMANN GRADUATED FROM PRATT INSTITUTE WITH 

HONORS AND HAS WORKED AS AN ARCHITECT IN NEW YORK STATE FOR 

OVER 45 YEARS. HE WAS IN PRIVATE PRACTICE SINCE 1975 AND IS NOW 

FULL Y RETIRED. THE FIRM HAS SPECIALIZED IN COMMERCIAL WORK 

((BANKS IN PARTICULAR) AND RECENTLY INCLUDED SOME PRIVATE 

HOME RENOVATIONS AND ALTERA TIONS. DAVE CONSIDERS HIMSELF 

SEMI-RETIRED AT THIS POINT AND PLANS TO CLOSE HIS OFFICE IN THE 

NEAR FUTURE. 

DAVE AND HIS WIFE, FRAN, HAVE TWO DAUGHTERS, KRISTIN, OF ATLANTA, 

GA. AND TRACY, OF WHITE PLAINS, NY. THE ZIMMERMANNS HAVE BEEN PART 

TIME RESIDENTS OF PELICAN BA Y FOR SEVEN YEARS. IN NEW YORK, THEY 

LIVE IN SCARSDALE AND HA VE BEEN MEMBERS OF THE SCARSDALE GOLF CLUB 

FOR OVER 25 YEARS WHERE DAVE HAS SERVED ON ITS BOARD OF GOVERNORS 

ON THE LONG TERM PLANNING AND TENNIS COMMITTEES. 

- 73 -

Suzanne Minadeo 

From: 

Sent: 

To: 

Cc: 

Subject: 

njplo 705@comcast.net 

Wednesday, May 11, 2011 12:29 PM 

Suzanne Minadeo 

vbellnpls 

Facilities Committee 

Suzanne, 

As per our telecom this AM, lam interested in being part of 

the Committee.You may add to the info that I supplied as a 

candidate for the SPC ,that although retired, I am a Registered 

Professional Engineer. 

Thank you. 

Paul 

1 

- 74-


Standing Committee Membership Form 

Please complete the fonn below and return it to the Commons or email the same information to 

Suzanne Minadeo at sminadeo((V,pelicanbav.org. The form is also located on the website at 

~y~ll;Y~Q_elicanbav.org tmder "E-Forms". 

Standing Committee of interest· __--=$~1Jc.::R..=At=...!..r._'=-e-.=:Jti'.4.LI.s..C."__2.P_''I-''''A=_Ao,Lj.(loJJ~/'""'/.."'-/!=;4r-------- 

Name PAI!:>L-O L.,(}JZ.e:-AJzQ c: ?~/) 

Pelican Bay Address 7.;l..;;L.r rel/ &An 8CUf P-./vd. Vn {t # £' ( ~ItaAJI"rPO ) 

Email Addressl1j.p/{J7d$""..t!.C¢2MC(l..£r.net. 

Second Address ~ .4lder wfUt 

13 cO P=t;:Jfl.O MA 017.3 0 - J()~ 2. 

Phone_~~~-__ 2~7~~~_-_14~~ _____ Fax, _____________________ 

Signature' __ +~J::"4..LJL.~~~~~~ ______ Date 

Mv.. /9, ;U;, t:J 

Please provide background information and your reason for wanting to be on this committee. 

- f2.C7I/1-c-.o EA/41A1Et!:/G1IVk /v'/t> q:JJf.{T/lUc1it:1A/ h!5e.()'f'"III{; .. WI7J1 WdIU.P;;. 

7J.1.! tEFF(;)/ZT5 c;F TH (.'e" FOVNPATf-oIJ IAJ J"/H!f., i-(jJt.U; P..ALMe P


AD HOC COMMUNICATIONS COMMITTEE CHARTER 

It is recommended that an Ad Hoc Committee of the Board of Directors of 

the Pelican Bay Foundation be formed to pursue the best large-scale 

community infrastructure possible to support owners usage of Internet, 

telephone, television and other electronic mediums. This Committee shall 

be known as the Communications Committee. 

PURPOSE 

The Committee shall be responsible to identify and recommend installation 

of a world-class large-scale community infrastructure that would be 

capable of delivering internet connections and telephone services as well 

as television and other electronic media to Pelican Bay owners. The 

Committee will also review the current Comcast relationship and identify 

ways in which that relationship might be better managed going forward. 

MEMBERSHIP 

The Ad Hoc Committee shall consist of one Board Director and 8-10 

members at large who possess communications, finance, legal and/or 

project management experience. 

MEMBERSHIP 

The Committee shall meet at least monthly from June 2011 through the 

recommendation of vendor(s) and contract signing. 

SCOPE OF WORK 

- Relative to new infrastructure 

- Determine if a bulk services agreement is desirable for PBF owners 

- Is the current bulk services agreement competitive? 

- Do Associations desire to purchase services through such an 

agreement? 

- Develop a definition of "best-in-class" communications 

infrastructu re. 

- Identify consultants to assist in the process. 

- Solicit proposals from consultants 

- Review proposals 

- Interview potential consultants 

- Retain a consultant to assist the Committee in its activities. 

- Work with consultant to develop an RFP to be sent to prospective 

vendors 

- Identify vendors to receive the RFP 

- Solicit proposals from vendors 

- 76-

- Review proposals 

- Interview potential vendors 

- Make recommendation of vendor to provide appropriate 

infrastructure to the Board of Directors 

- Relative to Comcast contract 

- Audit current Comcast contract for performance 

- Service quality 

- Billing 

- Rebate 

- Recommend coordination with Audit Committee 

- Identify potential breaches in contract 

- Billing 

- Rebate 

- Service quality 

- Provision of DT As to only 3 instead of 5 outlets per owner 

- Develop letter to be sent to Comcast outlining breaches in contract 

- Recommend coordination with Legal Counsel for Foundation 

- Meet with Comcast to resolve any identified issues 

- 77-

POTENTIAL COMMITTEE MEMBERS 

- Chairman - Robert Pendergrass - Pelican Bay Foundation, Coronado 

- Membership - 

- Jim Claypoole - Windsor 

- Dick Clemens - Villa Lantana 

- David Cook - The Crescent 

- Charles Gallon - L'Ambiance 

- Mike Isermann - Covington Row 

- Jim Lungo - Villa Lantana 

- Bill McCormick - Carlysle 

- Terry Upson - St. Kitts 

- Todd Varnum - Oakmont 

·78·

BACKGROUND FACTS 

- Pelican Bay signed a bulk-services agreement with Comcast Inc in June 

2005. Through this contract owners have access to a basic cable package 

at a discounted rate. Owners are able to purchase expanded cable 

services from Comcast and purchase telephone and internet services from 

them or other vendors. The current bulk services agreement matures on 

January 31, 2015. PBF pays about $2,300,000 for these services or about 

$25 per month per unit. 

- The Foundation receives a payment of about $140-150,000 annually from 

Comcast as part of a marketing support agreement ("rebate") when PB 

owners purchase digital plus and premium channels as well as high-speed 

interest services. This rebate does not cover monies paid by Pelican Bay 

owners for other expanded cable services including high definition nor 

does it cover telephone services. About 2430 owners pay $60,000 

annually for digital plus and about 3350 owners pay $1 ,456,000 for internet 

services. Note: the rebate does not seem to tie back to these figures so it 

may be worthwhile to audit the payments by Comcast as is allowable 

under the contract. 

- The Foundation pays out about $50,000 in refunds to owners who 

complete refund requests. 

- The Foundation nets about $80-100,000 in excess marketing support 

monies received over rebates paid out to PB owners. 

- Com cast has the lowest national service rating of any national provider. 

- J 0 Power & Associates - June 2010 

- American Customer Satisfaction Index - May 2011 

- If they were not subject to the bulk services contract, Pelican Bay owners 

would be able to buy a package of services from Comcast and/or 

CenturyLink for cable, internet and telephone at lower rates than they pay 

today - i.e. Pelican Bay owners are disadvantaged over non-Pelican Bay 

customers in their purchase of these services. PB owners who only utilize 

the basic package do receive a benefit. 

- Marbella recently began allowing their owners to purchase TV delivery 

services from DIRECTV and other associations are studying ways to move 

away from Comcast based on costs and their poor service quality. 

. 79·

PBF Board Book - May 20, 2011.pdf - Pelican Bay

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