Ordinary Business Paper - Narrabri Shire Council - NSW Government

of the North 

West 

Our Reference: 

Your Reference: 

Contact Name: 

Telephone: 

EL:EL 

Mrs Libby Lantz 

(02) 6199 6833 

Councillor 

Narabri Shire Council 

NARRABRI NSW 2390 

2l June20l2 

Dear Councillor 

Re: 

Ordinary Council Meeting-Friday 29th June2012 

You are advised that an Ordinary Meeting of Council will be held at the Narrabri Shire 

Council Chambers, 46-48 Maitland Street, Narrabri on Friday, 29ú June 2012 commencing at 

10.00am. 

AGENDA 

1. 9.3Oam: Morning tea 

2. 10.00am: Meeting opens. 

i. Opening Prayer - 

ii. Apologies 

iii. Public Forum 

iv. Disclosures of Interests 

v. General Business 

vi. Lunch 

vii. Closure of Meeting. 

Rev Paul Foster, Evangelist Anglican Church. 

ACTING GENERAL MANAGER

AGENDA 

1. OPENING PRAYER BY A MEMBER OF THE NARRABRI MINISTER’S 

FRATERNAL – Rev Paul Foster, Evangelist Anglican Church. 

2 ATTENDANCE/ APOLOGIES ................................................................................................ 

3 DISCLOSURES OF INTEREST ............................................................................................... 

4 PUBLIC FORUM ...................................................................................................................... 

5 MINUTES OF COUNCIL MEETINGS .................................................................................... 

5.1 Minutes Of The Ordinary Meeting - Tuesday, 15 th May 2012. ................................................. 

5.2 Minutes Of The Extraordinary Meeting - Saturday 2 nd June, 2012. .......................................... 

5.3 Minutes Of The Extraordinary Meeting - Tuesday 12 th June, 2012. ......................................... 

6 REPORTS OF COMMITTEES ................................................................................................. 

6.1 Finance & Governance Committee Meeting - Tuesday 12 th June 2012. ................................... 

6.2 Public Infrastructure & Community Facilities Committee Meeting - 

Tuesday 12 th June 2012. ............................................................................................................. 

6.3 Roads & Fleet Committee Meeting - Tuesday, 12 th June 2012. ................................................ 

6.4 Closed (Public Excluded) Planning And Development Committee Meeting - 

Tuesday 12 th June 2012. ............................................................................................................. 

6.5 Narrabri Local Traffic Facilities Committee - Tuesday 12th June 2012. .................................. 

7 SECTION 355 COMMITTEES ................................................................................................. 

8 DELEGATES REPORTS .......................................................................................................... 

8.1 Nosh On The Namoi .................................................................................................................. 

8.2 Bush Meets Beach 2012 ............................................................................................................. 

8.3 Namoi Local Government Group .............................................................................................. 

8.4 Attendance At The Plnsw Ne Zone Ordinary And Annual General Meetings 10 May 2012 .... 

9 GENERAL MANAGER’S REPORT OF ITEMS TO BE CONSIDERED IN THE CLOSED 

(PUBLIC EXCLUDED) MEETING ......................................................................................... 

10 MAYORAL REPORT ............................................................................................................... 

11 GENERAL MANAGER’S REPORT ........................................................................................ 

11.1.1 Resolution Register ............................................................................................................... 

11.1.2 Inquiry into Management of Public Lands in NSW ............................................................. 

11.1.3 Human Resources Update ..................................................................................................... 

11.1.4 Economic Development June Update ...................................................................................

11.2.1 Narrabri Shire Council Referendum Question To Reduce Councillors 

From Twelve To Nine........................................................................................................... 

11.2.2 Draft Community Strategic Plan ........................................................................................... 

11.2.3 Wee Waa Library Extension of Hours .................................................................................. 

11.2.4 Request for Donation for Northern Inland Academy of Sport .............................................. 

11.2.5 2012/16 Operational Plan & 2012/13 Budget ....................................................................... 

11.2.6 Investments Monthly Report ................................................................................................ 

11.2.7 Small Area Grant Scheme 2012 ............................................................................................ 

11.2.8 Contributions to Special Events July to December 2012 ...................................................... 

11.2.9 2012/2013 Sporting Grant .................................................................................................... 

11.2.10 NSW Recreational Fishing Trust – Notification of unsuccessful application ...................... 

11.2.11 Lease Vehicle Monthly Report ............................................................................................. 

11.3.1 Competitive Neutrality ......................................................................................................... 

11.3.2 Nurruby Childcare and Pre-School Centre Parking .............................................................. 

11.3.3 Contract 2012-13/08 – Supply and Laying of Asphaltic Concrete ....................................... 

11.3.4 Contract 2012-13/07 – Insitu Stabilisation ........................................................................... 

11.3.5 Contract 2012-13/06 – Provision of Quarry Blasting Services ............................................. 

11.3.6 Contract No. 2012-13/05 – Provision of Mobile Gravel Crushing Services ....................... 

11.3.7 Contract No. 2012-13/02 – Tipping Truck Hire for the Period from 

1st July 2012 to 30th June 2013 ............................................................................................ 

11.3.8 Contract No. 2012-13/01 – Watercart Hire for the Period from 

1st July 2012 to 30th June 2013 ............................................................................................ 

11.3.9 Roads Services Monthly Update .......................................................................................... 

11.3.10 Road Services 2012/13 Works Program ............................................................................... 

11.3.11 Wee Waa Museum – Truck Parking ..................................................................................... 

11.3.12 Grain Valley Road (MR7709) Road Train Route ................................................................. 

11.3.1 Narrabri Hospital Emergency Access ................................................................................... 

11.3.14 Ambulance Station Parking Space, Doyle Street .................................................................. 

11.3.15 AB-Triple Road Train Trial – Millie Road (SR01) .............................................................. 

11.3.16 Community Facilities Monthly Update (May 2012) ............................................................ 

11.3.17 Old Cemetery Maintenance .................................................................................................. 

11.3.18 Narrabri Shire Council – Class 4 Weed Management Program 2011-2016 ......................... 

11.3.19 Water Services Report to 31 May 2012 ................................................................................ 

12 NOTICES OF MOTION ............................................................................................................ 

12.1 Wall Of Fame – Criteria For Inclusion ...................................................................................... 

12.2 Shire Sporting Museum ............................................................................................................. 

12.3 Resubmital Of Notices Of Motions ........................................................................................... 

13 CORRESPONDENCE ............................................................................................................... 

14 PRESENTATION OF PETITIONS ..........................................................................................

15 QUESTIONS WITHOUT NOTICE .......................................................................................... 

15.1 Questions Without Notice Register............................................................................................ 

MEETING CLOSED

NARRABRI SHIRE COUNCIL 

2 

ATTENDANCE/ 

APOLOGIES 

ORDINARY MEETING OF COUNCIL HELD ON 

FRIDAY, 29 TH JUNE 2012

2 ATTENDANCE/APOLOGIES 

Apologies received to date - Nil 




3 

DISCLOSURES OF 

INTEREST 



3 DISCLOSURES OF INTEREST 

Councillors and senior staff are reminded of their obligation to declare their interest in any matters 

listed before them. 

In considering your interest you are reminded to include pecuniary, non-pecuniary and conflicts of 

interest as well as any other interest you perceive or may be perceived of you. 

Councillors may declare a interest at the commencement of the meeting, or alternatively at any 

time during the meeting should any issue progress or arise that would warrant a declaration. 

Councillors must state their reasons in declaring any type of interest. 

COUNCILLOR ITEM NUMBER PECUNIARY/ 

NON- 

PECUNIARY 

REASON 




4 

PUBLIC FORUM 



4 PUBLIC FORUM 

Public Forum received to date - Nil 




5 

MINUTES OF COUNCIL 

MEETINGS 


TUESDAY, 15 TH MAY 2012

NARRABRI SHIRE COUNCIL MAY 2012 ORDINARY MINUTES 

5 MINUTES OF COUNCIL MEETINGS 

5.1 MINUTES OF THE ORDINARY MEETING OF THE 

NARRABRI SHIRE COUNCIL HELD IN THE 

COUNCIL CHAMBERS, 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY, 15 TH MAY 2012. 

PRESENT: Her Worship the Mayor Cr RA Faber, (Chair), Cr CM Bolton, Cr KI Bates, Cr PA 

Etheridge, Cr LN Kelly, Cr RC Lowder, Cr LJ Knox, Cr GB O’Regan, Cr JE Clements, Cr C 

Buckman, Cr CC Redding, and Cr GA Sevil. 

Acting General Manager/Director Corporate Services (Mr P Wearne), Director Engineering 

Services (Mr L Oldfield) and Council’s PA to General Manager and Mayor (Mrs L Lantz) were 

also in attendance. 

PROCEEDINGS OF THE MEETING COMMENCED AT 10.06AM. 

OPENING PRAYER 

Members and officers were upstanding for the opening prayer by the Pastor Michael Ross, 

Christian Outreach Centre. 

APOLOGIES 

Nil 

DISCLOSURES OF INTEREST 

Nil 

PUBLIC FORUM 

Mr Graham McNair addressed the Public Forum in support of Cr O’Regan’s Notice of Motion 12.1 

titled precautionary principle. Mr McNair posed three questions to Council those being: 

1. Can you guarantee rate payers that there won’t be an earthquake or land disturbance? 

2. Can you tell us who will monitor wells in the short and long term and will Santos disappear 

as Eastern Star Gas has? 

3. Aquifer damage – can this be repaired? 

Request Council to adopt the motion on precautionary principle, and advised the Council they may 

be liable unless there is a written agreement, also because of social impacts. The community needs 

scientifically proven facts. 

REPORT OF THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE NARRABRI SHIRE COUNCIL 

CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON TUESDAY, 15 TH MAY 2012 

GENERAL MANAGER 

MAYOR


Mr Bob McGregor and Ms Cathy Collyer, Boggabri Business Promotions Association addressed 

the Public Forum with regard to roads, in particular Maules Creek Road and Braymont Road; there 

are concerns with mining and impacts upon these roads. Association has prepared submission 

which will be distributed to Council today. Mr McGregor raised the bad condition on eastern 

roads. Traffic has increased on these roads, gravel roads unable to withstand this increased traffic, 

damage to vehicles is also occuring. EPA and Dept Planning have been notified. Need 4km of 

Manilla Road sealed immediately. Need speed limit lowed on Manilla Road and on the Boston 

Street bridge. Ms Collyer stated that Boggabri is surrounded by various mines which have a great 

impact on community and infrastructure. Propose that when Council do VPA with Tarrawonga 

that they look at putting in the submission for the road to be tarred from Barbers Lagoon turnoff to 

the mine haul road (4kms). Also that Boggabri Business Promotions are notified so that local 

issues can be identified. Request that money be spent on those roads in close proximity to mines. 

Ms Collyer has seen road deteriorate over the last 8 years. Peak times of traffic result in lack of 

vision for drivers and the road is similar to a highway. Mr McGregor handed the Association’s 

submission to the Mayor for distribution to Councillors. 

Mr Phil Laird addressed the Public Forum with regard to Cr O’Regan’s Notices of Motion 12.1 and 

12.2. Maules Creek Community Group has met with coal companies, and they both have different 

views on how the project should proceed. There are environmental impacts on removing 

vegetation, along with serious issues of community viability. There is evidence of local industries 

being crowded out. Dust emissions exceed levels and impact on the community with air quality 

etc. Monitoring is not acceptable. Community can coexist with mines, but not with open cut 

mining. Overall, it is a win –win situation for both. Mr Laird recommended to Council that if 

mining projects are approved, that they are for underground mines and requested the Council to 

consider that underground mining is best for the community. 

Mr Tony Pickard addressed the public forum with regard to Cr O’Regan’s Notices of Motion 12.1 

and 12.2, and displayed a set of photographs indicating issues concerning Eastern Star Gas. Mr 

Pickard requested the Council to place a moratorium on mining. Mr Pickard additionally thanked 

the Director Engineering Services, Lew Oldfield and his staff for work including watering the road 

on Westport Road. 

AN AUSTRALIAN CITIZENSHIP CEREMONY WAS HELD AT 10.35AM FOR DEREK 

WAYNE KIRKNESS. 

CR BOLTON ARRIVED AT THE MEETING AT 10.40AM. 

PRESENTATIONS 

Mary-Anne Hasselmann, Wee Waa and District Historical Society addressed the Council with 

regard to the Wee Waa Namoi Echo Museum and their plans for further developing the museum. 

Ms Hasselmann advised that for further development to occur, the Society seeks support from 

Council in obtaining and displaying brown signs for the museum similar to other tourist signs; 

assistance with double parking of trucks in front of the museum; a concession in water rates; 

acquisition on more land from the Wee Waa Showground Trust; and to be included in the next 

Shire Tourism Plan. 




MAYOR


MOTION 

Motion moved by Councillor Clements/Kelly that Council support for the Namoi Echo Museum be 

discussed later in the May 2012 Council Meeting. 

ON BEING PUT TO THE MEETING THE MOTION WAS DECLARED CARRIED. 

263/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that Council support 

for the Namoi Echo Museum be discussed later in the May 2012 Council Meeting. 

Mr Don Tydd, Executive Officer of Mining Related Councils addressed the Council with regard to 

coal seam dust issues and monitoring of such. Mr Tydd suggested that Council make further 

representations to the State Government to have an independent agency appointed to monitor 

environmental matters relating to mining activities. 

MOTION 

Motion moved by Councillor Clements/Etheridge that the General Manager organise a workshop 

which is open to the public on dust pollution related to mining and invite the EPA, Doctors for the 

Environment and the CMA to attend the workshop and address these issues as soon as possible. 


264/2012 RESOLVED on the motion moved by Councillor Clements/Etheridge that the General 

Manager organise a workshop which is open to the public on dust pollution related to mining and 

invite the EPA, Doctors for the Environment and the CMA to attend the workshop and address 

these issues as soon as possible. 

Mr Graham Tricker, Campervan and Motorhome Club of Australia (CMCA) addressed the Council 

on the prospect of Narrabri hosting the 2012 CMCA Rally and outlined what rallies consist of, how 

they occur including the lead up to each rally with respect to the host town and their requirements. 

Host towns are included in the CMCA magazine which will give publicity for the town and the 

event. Only 3% of members attend rallies, but through word of mouth, members that don’t attend a 

rally often results in other members visiting the town afterwards at some stage. Mr Tricker advised 

that a team of volunteers will set up and dismantle the rally site and that they have two shipping 

containers consisting of temporary power boxes, wastewater lines etc. They would also hire buses 

for the event. The CMCA would like to know if Narrabri would be interested in hosting the 2013 

Rally as soon as possible. 

MOTION 

Motion moved by Councillor Kelly/Clements that the AGM and Cr Etheridge discuss costs 

involved for the Council to host the 2012 CMCA rally. 


265/2012 RESOLVED on the motion moved by Councillor Kelly/Clements that the AGM and Cr 

Etheridge discuss costs involved for the Council to host the 2012 CMCA rally. 

CRS KNOX AND ETHERIDGE LEFT THE MEETING AT 11.50AM. 




MAYOR


CONFIRMATION OF MINUTES OF THE ORDINARY MEETING OF NARRABRI 

SHIRE COUNCIL HELD ON TUESDAY, 17 TH APRIL 2012. 

266/2012 RESOLVED on the motion moved by Councillor Kelly/Bates that the Minutes of the 

Ordinary Meeting of the Narrabri Shire Council held on Tuesday, 17 th April 2012, comprising 

Minute No’s 156/2012 to 259/2012 as circularised, be confirmed and signed as a correct record by 

the Mayor and General Manager with corrections as discussed. 

6 REPORTS OF COMMITTEES 

6.1 REPORT OF THE FINANCE & GOVERNANCE 

COMMITTEE MEETING OF THE NARRABRI SHIRE 

COUNCIL HELD IN THE COUNCIL COMMITTEE 

ROOM, 46-48 MAITLAND STREET, NARRABRI, ON 

TUESDAY, 1 ST MAY 2012. 

CONFIRMATION OF THE MINUTES OF THE FINANCE & GOVERNANCE 

COMMITTEE MEETING HELD ON TUESDAY, 1 ST MAY 2012 

267/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the minutes of the 

Finance & Governance Committee meeting held on Tuesday, 1 st May 2012 as circularised, be 

confirmed and signed as a correct record by the Mayor and General Manager. 

APOLOGIES 

268/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the apologies from 

Councillors Sevil, Clements and Buckman for non-attendance at the meeting due to business 

commitments be accepted and that leave of absence be granted. 

1. COMMITTEE REPORT 

Subject: 

June Committee Meetings 

269/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the Committee 

Meetings for June 2012 be held on Tuesday 12 th June 2012 commencing at 10:00AM. 




MAYOR


2. COMMITTEE REPORT CORP/TOURISM REPORTING 

Subject: 

Tourism Department May Update 

270/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the Council write 

to the Boggabri Lions Club congratulating them on the 2012 Boggabri Drovers Campfire weekend. 

271/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council receive 

and note the May update from the Tourism Section. 


Subject: 

Sponsorship of the 2012 Sportsperson of the Year Awards 

272/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council donate 

$660.00 as sponsorship for a category of the 2012 Sportsperson of the Year Awards being held at 

the Narrabri RSL Club on Friday, July 27, 2012. 


Subject: Hosting CMCA Rally in Narrabri Shire October 2013 

273/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council defer a 

decision on hosting the 2013 CMCA Rally until representatives from the CMCA address the 

Council on the matter. 


Subject: 

RDA Fund Round Two – Response to Council letter 

274/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council note the 

letter received from RDA Northern Inland in relation to Council’s unsuccessful RDA Fund Round 

Two application. 


Subject: 

Community Energy Efficiency Program (CEEP) Small Facilities 

Energy Efficiency Audits 

275/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council endorse 

an application to the Australian Government for funding under the Community Energy Efficiency 

Program (CEEP) for Small Facilities Energy Efficiency Audits. 


Subject: 

Community Energy Efficiency Program (CEEP) Street lighting 

replacement. 

276/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council endorse 

an application to the Australian Government for funding under the Community Energy Efficiency 

Program (CEEP) for Street Light replacement. 




MAYOR



Subject: 

Community Building Partnerships Program – Wee Waa Indoor 

Sports Centre Application – Notification of unsuccessful application 

277/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council note the 

notification from Department of Premier and Cabinet of the unsuccessful Community Building 

Partnerships Application. 

278/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the Acting General 

Manager contact WWSI representatives, Department of Lands and the Wee Waa Show Society to 

discuss the transfer of ownership of the Wee Waa Indoor Sports Centre. 

279/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the Acting General 

Manager contact the Wee Waa Museum Society, Department of Lands and the Wee Waa Show 

Society to discuss the expansion of lands to accommodate future expansion of the Namoi Echo 

Museum. 

9. SUPPLEMENTARY COMMITTEE REPORT 

Subject: 

General Manager’s Recruitment Committee 

280/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the Council 

authorise Cr Clements to replace Cr Lowder on the General Manager’s Recruitment Committee 

with Cr Redding as the alternate delegate. 

CRS ETHERIDGE AND KNOX RETURNED TO THE MEETING AT 11.52AM. 

6.2 REPORT OF THE PUBLIC INFRASTRUCTURE & 

COMMUNITY FACILITIES COMMITTEE MEETING 

OF THE NARRABRI SHIRE COUNCIL HELD IN THE 

COUNCIL COMMITTEE ROOM, 46-48 MAITLAND 

STREET, NARRABRI, ON TUESDAY, 1 ST MAY 2012. 

CONFIRMATION OF THE MINUTES OF THE PUBLIC INFRASTRUCTURE & 

COMMUNITY FACILITIES COMMITTEE MEETING HELD ON TUESDAY, 1 ST MAY 

2012 

281/2012 RESOLVED on the motion moved by Councillor Bates/Kelly that the minutes of the 

Public Infrastructure & Community Facilities Committee meeting held on Tuesday, 1 st May 2012 

as circularised, be confirmed and signed as a correct record by the Mayor and General Manager. 

APOLOGIES 

282/2012 RESOLVED on the motion moved by Councillor Bates/Kelly that the apologies from 






MAYOR



Subject: 

Narrabri Landfill Issues – Meeting held Tuesday, 24 th April 2012 with 

Mayor and Senior Staff and Representatives of EPA 

283/2012 RESOLVED on the motion moved by Councillor Bates/Kelly that the Council receive 

and note that the Acting General Manager undertake immediate testing assessment of waste 

disposal areas at the Narrabri Landfill, with funding to be provided from the Waste Management 

Reserves, and report to Council on the results, as a matter of urgency; 

Further that Council authorize the establishment in the first instance of a temporary position of 

Waste Manager to facilitate development and implementation of a Waste Management Plan for the 

Shire. 

6.3 MINUTES OF THE CLOSED (PUBLIC EXCLUDED) 

PUBLIC INFRASTRUCTURE & COMMUNITY 

FACILITIES COMMITTEE MEETING OF THE 

NARRABRI SHIRE COUNCIL HELD IN THE 

COUNCIL CHAMBERS, 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY 1ST MAY 2012. 


COMMUNITY FACILITIES COMMITTEE MEETING HELD ON TUESDAY, 1 ST MAY 

2012 

284/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the minutes of the 

Public Infrastructure & Community Facilities Committee meeting held on Tuesday, 1 st May 2012 

as circularised, be confirmed and signed as a correct record by the Mayor and General Manager. 

APOLOGIES 

285/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the apologies from 

Councillors Sevil, Bates, Clements and Buckman for non-attendance at the meeting due to business 





MAYOR


1. CLOSED (PUBLIC EXCLUDED) COMMITTEE REPORT 

Subject: 

Investigation into Professional Indemnity Matter 

286/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that a further report on 

Shannon Estate be prepared including a full chronological report and a detailed report from a 

specialist legal firm in relation to the professional indemnity issue. 

287/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Mr Geoff Burrett 

prepare and submit to the May 2012 Council Meeting, a full and detailed report on all projects 

currently managed by Geoff Burrett and Associates, including the situation relating to the 

foundations at Cook Oval amenities. 

6.4 REPORT OF THE PLANNING & DEVELOPMENT 





CONFIRMATION OF THE MINUTES OF THE PLANNING & DEVELOPMENT 

COMMITTEE MEETING HELD ON TUESDAY, 1 ST MAY 2012 

288/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the minutes of the 

Planning & Development Committee meeting held on Tuesday, 1 st May 2012 as circularised, be 

confirmed and signed as a correct record by the Mayor and General Manager 

APOLOGIES 

289/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the apologies from 


commitments be accepted and that leave of absence be granted 

1. COMMITTEE MEETING 

Subject: 

Application for waiving of Parking Contributions 

290/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the Council waive 

parking fees in association of DA304/2012 due to its main street location in relation to similar 

types of businesses and common use parking spaces already provided. 

291/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the Council’s 

Parking DCP be reviewed as a matter of urgency. 




MAYOR


NAME FOR OPPOSED 

Cr Sevil 

X 

Cr Bolton 

X 

Cr Clements 

X 

Cr Bates 

X 

Cr Kelly 

X 

Cr Etheridge 

X 

Cr Lowder 

ABSENT 

Cr Knox 

X 

Cr Buckman 

X 

Cr O’Regan 

X 

Cr Redding 

X 

Cr Faber 

X 

6.5. REPORT OF THE ROADS & FLEET COMMITTEE 

MEETING OF THE NARRABRI SHIRE COUNCIL 

HELD IN THE COUNCIL COMMITTEE ROOM, 

46-48 MAITLAND STREET, NARRABRI, ON 


CONFIRMATION OF THE MINUTES OF THE ROADS & FLEET COMMITTEE 

MEETING HELD ON TUESDAY, 1 ST MAY 2012 

292/2012 RESOLVED on the motion moved by Councillor Bates/Sevil that the minutes of the 

Roads & Fleet Committee meeting held on Tuesday, 1 st May 2012 as circularised, be confirmed 

and signed as a correct record by the Mayor and General Manager. 

APOLOGIES 

293/2012 RESOLVED on the motion moved by Councillor Bates/Sevil that the apologies from 



1. COMMITTEE REPORT ROADS/ROAD CLOSURES/PERMANENT 

Subject: 

Road Closure Application – Part SR186 (Greylands Road) 

294/2012 RESOLVED on the motion moved by Councillor Bates/Sevil that the Council write to 

Whitehaven Coal inviting them to address the Council in relation to their request for the closure of 

Shire Road 186 (Greylands Road). 

295/2012 RESOLVED on the motion moved by Councillor Bates/Sevil that Dialtone not be paid 

for the painting of the double line in Boundary Street, Wee Waa due to unprofessional 

workmanship. 




MAYOR


6.6 REPORT OF THE LOCAL TRAFFIC FACILITIES 





CR O’REGAN LEFT THE METING AT 12.00PM. 

CR O’REGAN RETURNED TO THE MEETING AT 12.00PM. 

MOTION 

Motion moved by Councillor Bolton/ that subject to the approval by the Local Traffic Committee 

that the Grain Valley Road, Boggabri be approved as a road train route. 

THE MAYOR RULED THE MOTION OUT OF ORDER. 

296/2012 RESOLVED on the motion moved by Councillor Clements/Buckman that the Council 

review the process for referral to the Traffic Committee. 

CR BUCKMAN LEFT THE MEETING AT 12.13PM. 

297/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the Council 

receive and note the report of the Local Traffic Facilities Committee. 

7 SECTION 355 COMMITTEES 

Section 355 Committee Reports received to date – Nil. 

CR BUCKMAN RETURNED 12.15PM. 

CR CLEMENTS LEFT THE MEETING AT 12.15PM. 

CR LOWDER ARRIVED AT THE MEETING AT 12.16PM. 

8 DELEGATES REPORTS 

8.1 BINGARA RURAL FIRE SERVICE MEETING (BOR:EL) 

298/2012 RESOLVED on the motion moved by Councillor O’Regan/Etheridge that the Council 

receive and note Cr O’Regan’s Delegates Report on the Bingara Rural Fire Service Meeting. 




MAYOR


8.2 CENTRAL NORTHERN REGIONAL LIBRARY (CNRL) COMMITTEE 

MEETING - 24 TH APRIL 2012 

299/2012 RESOLVED on the motion moved by Councillor Redding/Etheridge that the Council 

receive the report on the attendance of Council Library Delegate Cr Cathy Redding at the Central 

Regional Library (CNRL) Committee Meeting 24 th April 2012. 

9 GENERAL MANAGER’S REPORT OF 

ITEMS TO BE CONSIDERED IN THE CLOSED 

(PUBLIC EXCLUDED) MEETING 

9.1 ITEMS TO BE CONSIDERED IN THE CLOSED (PUBLIC EXCLUDED) 

MEETING OF COUNCIL (EL:EL) [GM] 

Nil Closed (Public Excluded) Council Reports received to date. 

300/2012 RESOLVED on the motion moved by Councillor Sevil/Bates that the following items be 

discussed in Closed (Public Excluded) Council: 

 

 

Presentation by Idemitsu Boggabri Coal. 

Operational Matters. 

CR CLEMENTS RETURNED TO THE MEETING AT 12.22PM. 

10 MAYORAL REPORT 

10.1 MAYORAL REPORT 

301/2012 RESOLVED on the motion moved by Councillor Faber/Etheridge that the Mayoral 

Report for May 2012 be received and noted. 

CR KELLY LEFT THE MEETING AT 12.23PM. 

CR O’REGAN LEFT THE MEETING AT 12.36PM. 


302/2012 RESOLVED on the motion moved by Councillor Etheridge/Clements that standing 

orders be suspended at 12.43pm for lunch. 




MAYOR


303/2012 RESOLVED on the motion moved by Councillor Bates/Kelly that standing orders 

resume at 1.15pm. 

THE MEETING RESUMED AT 1.15PM WITH THE SAME MEMBERS PRESENT. 

CLOSED COUNCIL SESSION 

304/2012 RESOLVED on the motion moved by Councillor Kelly/Lowder that at 1.16pm, Council 

move into Closed (Public Excluded) Meeting of Council and that the press and members of the 

public be asked to leave the room whilst Council to considers the following items: 

 

 

Presentation by Idemitsu Boggabri Coal. 

Operational Matters. 

Mr Mark Cornwall, Project Manager Boggabri Coal Expansion Project, Idemitsu addressed the 

Council with regard to Idemitsu Boggabri Coal. 

CR KNOX LEFT THE MEETING AT 2.18PM. 

CR KNOX RETURNED TO THE MEETING AT 2.24PM. 

The Acting General Manager provided Council with an update of some staff related matters and the 

preparation of the 2012/13 Draft Operational Plan. 

He also advised that the appointed Returning Officer for the upcoming Local Government 

Elections had resigned the previous day. Options now available to Council are currently being 

investigated with further information to be relayed to Council when available. 

305/2012 RESOLVED on the motion moved by Councillor Sevil/Kelly that the Acting General 

Manager be authorised to take the necessary actions to ensure that the procedures are in place for 

the Local Government Elections to be undertaken. 

306/2012 RESOLVED on the motion moved by Councillor / that Council move out of Closed 

(Public Excluded) Meeting and the Mayor read out the motions resolved in the Closed (Public 

Excluded) Meeting. 

THE MEETING WAS SUSPENDED FOR AFTERNOON TEA AT 3.35PM. 

307/2012 RESOLVED on the motion moved by Councillor Kelly/Knox that standing orders 

resume at 3.57pm. 

STANDING ORDERS RESUMED AT 3.57PM WITH THE SAME MEMBERS PRESENT. 




MAYOR


11 GENERAL MANAGER’S REPORT 

11.1.1 GENERAL MANAGER’S REPORT 

Subject: 

Resolution Register 

308/2012 RESOLVED on the motion moved by Councillor Kelly/Bates that the Council endorse 

and receive the Resolution Register for May 2012 and that the completed items marked ‘yellow’ be 

approved for deletion from the Resolution Register. 


Subject: 

Annual Local Government 

Planning & Environmental Law Conference 

309/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that the Council 

nominate the following delegates to attend the Local Government Planning and Environmental 

Law Conference on Friday, 1 st June 2012 at Campbelltown Arts Centre: 

Cr Faber. 


Subject: 

Joint Submission to Livestock Health and Pest Authority 

(LHPA) Review 

310/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that Council support 

the submission from RDANI to the Livestock Health and Pest Authority (LHPA) Review. 


Subject: 

2012 Flood Displan Review Public Meetings 

311/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that the Council 

receive and note the minutes of the Flood Displan Public Meetings held in Narrabri, Wee Waa and 

Boggabri during April 2012. 

312/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that the minutes of the 

Flood Displan Public Meetings 2012 be forwarded to the SES Namoi Controller and published on 

the Council’s website. 


Subject: NSW Local Government in Emergency Management Conference 2012 

313/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that the Council not 

attend the NSW Local Government in Emergency Management Conference 2012 in Sydney on 

Thursday, 7 th June 2012: 




MAYOR


11.1.6 GENERAL MANAGER’S REPORT ED/REPORTING 

Subject: 

Economic Development May Update 

314/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Council receive 

and note the May update from the Economic Development Section. 

CR CLEMENTS LEFT THE MEETING AT 4.30PM. 

CR CLEMENTS RETURNED TO THE MEETING AT 4.32PM. 


Subject: 

Narrabri Heritage Committee 

315/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that Council grant the 

request from the Narrabri Heritage Committee to be removed from the list of Council Committees 

authorised under section 355 of the Local Government Act 1993. 

316/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that any excess funds 

from any of the Narrabri Heritage Committee bank accounts be returned to Council’s general 

funds. 

317/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that Council send a 

letter of appreciation to the Narrabri Heritage Committee acknowledging their contribution, efforts 

and support in achieving this valuable community asset. 


Subject: Community Building Partnerships Program – Vickery Park Project – 

Notification of successful grant application. 

318/2012 RESOLVED on the motion moved by Councillor Bates/Clements that Council accept 

the notification from Department of Premer and Cabinet for $10,000 of grant funding under the 

Community Building Partnerships Program, for the Vickery Park Playground. 

319/2012 RESOLVED on the motion moved by Councillor Bates/Clements that Council allocate a 

project budget of $60,000 for the Vickery Park Playground development, as originally granted in 

the 2011/2012 budget. 


Subject: 

Cook Oval Amenities Opening Ceremony 

320/2012 RESOLVED on the motion moved by Councillor Sevil/Knox that Council set the date of 

Thursday 14 th June 2012, for the official opening ceremony for the Cook Oval Amenities building 

as per the grant funding agreement. 

CR CLEMENTS LEFT THE MEETING AT 4.36PM AND RETURNED AT 4.36PM. 

CR BUCKMAN LEFT THE MEETING AT 4.45PM. 




MAYOR


CR BUCKMAN RETURNED TO THE MEETING AT 4.47PM. 

11.2.1 DIRECTOR CORPORATE SERVICES REPORT F10/02005 

Subject: 

Quarterly Financial Review 

321/2012 RESOLVED on the motion moved by Councillor Etheridge/Redding that the Council 

approve the budget variations arising as a result of the March 2012 quarterly review. 

322/2012 RESOLVED on the motion moved by Councillor Etheridge/Redding that pursuant to 

section 407(1) of the Local Government Act 1993, the Council adopts the quarterly review report 

covering the period January to March 2012 as presented. 

11.2.2 DIRECTOR CORPORATE SERVICES REPORT 

Subject: 

Investments Monthly Report 

323/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that in accordance 

with Section 625 of the Local Government Act, 1993 that Council note and receive the monthly 

investment report as at 30 th April 2012. 

324/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that Council note 

that Council’s Senior Finance Officer has certified that Council’s investments have been made in 

accordance with the Local Government Act 1993, the Local Government Regulations and 

Council’s own investment policy. 


Subject: 

Boggabri Caravan Park 

325/2012 RESOLVED on the motion moved by Councillor Bates/Clements that Council adopts 

the Cabin Pricing Structure for the Boggabri Caravan Park one and two bedroom cabins. 

326/2012 RESOLVED on the motion moved by Councillor Bates/Clements that Council adopts of 

the Boggabri Caravan Park Terms and Conditions of Hiring. 

327/2012 RESOLVED on the motion moved by Councillor Bates/Clements that the Council 

endorse the Boggabri Caravan Park Pricing Structure and Terms and Conditions Policy and place 

on Public Exhibition for a period of 28 days. 




MAYOR



Subject: 

Game Council of NSW –Conservation Friendly Hunting 

MOTION 

Motion moved by Councillor O’Regan/ that Council not approve further investigation of 

partnership opportunities with the Game Council of NSW. 

THE MOTION LAPSED FOR WANT OF A SECONDER. 

328/2012 RESOLVED on the motion moved by Councillor Buckman/Clements that Council 

approves further investigation of partnership opportunities with the Game Council of NSW. 


Subject: 

Narrabri Shire’s involvement in the 2013 “Free Cuppa for the 

Driver” Scheme 

329/2012 RESOLVED on the motion moved by Councillor Etheridge/Lowder that Council 

receive and note the report in relation to the “Free Cuppa for the Driver” Scheme. 

11.2.6 COUNCIL REPORT 

Subject: 

Request for Sponsorship for 2012 TAFE NSW New England Institute 

and Staff Awards 

330/2012 RESOLVED on the motion moved by Councillor Clements/Lowder that Council donate 

$1,500 as sponsorship to TAFE NSW New England Institute Student and Staff Awards being held 

in Tamworth at West Blazes, 30 th June, 2012. 

331/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that the May 2012 

Ordinary Council be extended until 7pm. 



MOTION 

Motion moved by Councillor Clements/Buckman that appropriate staff contact the Namoi Echo 

Museum to determine which locations they would like the museum signs, including colour and size 

of the signs and proceed with the approvals process. 


332/2012 RESOLVED on the motion moved by Councillor Clements/ Buckman that appropriate 

staff contact the Namoi Echo Museum to determine which locations they would like the museum 

signs, including colour and size of the signs and proceed with the approvals process. 




MAYOR


11.3.1 DIRECTOR ENGINEERING SERVICES REPORT ROADS/PROCEDURES 

Subject: 

Roads Services Monthly Update 

333/2012 RESOLVED on the motion moved by Councillor Bates/Clements that Council receive 

the Road Services Section May 2012 Monthly Report for Information. 

11.3.2 DIRECTOR ENGINEERING SERVICES REPORT 

Subject: 

Survey Equipment Replacement 

334/2012 RESOLVED on the motion moved by Councillor Bates/Lowder that the Council 

approve the purchase of replacement surveying equipment, being the ‘Trimble GPS Base & Rover 

RTK GNSS System’. 

11.3.3 DIRECTOR ENGINEERING SERVICES REPORT M10/12002 

Subject: Community Facilities Monthly Update (April 2012) 

335/2012 RESOLVED on the motion moved by Councillor Bates/Knox that the Community 

Facilities Section April 2012 monthly report be received for information. 



CR BOLTON LEFT THE MEETING AT 5.48PM. 

CR REDDING LEFT THE MEETING AT 5.49PM AND DID NOT RETURN. 

CR CLEMENTS LEFT THE MEETING AT 5.50PM AND DID NOT RETURN. 


Subject: 

Scrap Ferrous Metal and Lead Acid Battery Collection Contract 

336/2012 RESOLVED on the motion moved by Councillor Lowder/Buckman that the Council 

accept the Tender T039/2012 – NIRW Scrap Ferrous Metal and Lead Acid Battery Collection 

Contract received from OneSteel Recycling Pty Ltd and authorise the General Manager to execute 

a contract with OneSteel Recycling Pty Ltd. 


Subject: 

Extension of Slashing, Mowing, Trimming Contract 

337/2012 RESOLVED on the motion moved by Councillor Bates/Lowder that the Council extend 

Contract No. 2009-10/05 Provision of Labour, and Plant for the Slashing, Mowing and Trimming 

at various locations in Narrabri Township and Narrabri Aerodrome as directed for a period of four 

(4) months from the expiry date of 30 June 2012 until 30 November 2012. 




MAYOR


CR O’REGAN LEFT THE MEETING AT 5.53PM. 



Subject: 

Lease Vehicle Monthly Report 

338/2012 RESOLVED on the motion moved by Councillor Lowder/Knox that Council receive and 

note the May 2012 update on Lease Vehicle Purchases and Disposal. 

CR BOLTON RETURNED TO THE MEETING AT 5.59PM. 

11.1.10 GENERAL MANAGER’S SUPPLEMENTARY REPORT 

Subject: 

NAIDOC Week 2012 Celebrations 

339/2012 RESOLVED on the motion moved by Councillor Buckman/Kelly that Council receive 

and note the report in relation to NAIDOC Week 2012 celebrations. 


Subject: 

One Association – Voting Delegate 

340/2012 RESOLVED on the motion moved by Councillor Kelly/Etheridge that Council nominate 

the Mayor as its voting delegate to take part in the forthcoming secret postal ballot to deal with the 

matter of One Association, and that their name and postal address be forwarded to the Associations 

to form the Roll of Voters prior to the end of May 2012. 


341/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that Council 

forward the Heritage Strategy for 2011-2012 as proposed by Ian Kirk from Inheritage to the 

Department of Planning (Heritage Office) in accordance with the requirements of the DOP. 

342/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that Council adopt 

the draft Heritage Development Control Plan and further exhibit the document in accordance with 

Clause 18 of the Environmental Planning and Assessment Regulation 2000. 

THE MAYOR LEFT THE MEETING AT 6.05PM AND DEPUTY MAYOR, CR KELLY TOOK 

THE CHAIR. 

CR ETHERIDGE LEFT THE MEETING AT 6.07PM. 

CR ETHERIDGE RETURNED TO THE MEETING AT 6.09PM. 




MAYOR


12 NOTICES OF MOTION 

12.1 NOTICES OF MOTION 

PRECAUTIONARY PRINCIPLE 

(BOR:EL) 

MOTION 

Motion moved by Councillor O’Regan/Bolton that notwithstanding the large Aston coal mine and 

the expansion of the Boggabri coal mines have now been granted permission to proceed to the next 

level of their permission of open cast coal extraction, that these companies who will decimate all 

the natural vegetation in the Leard Forest (if allowed to continue with open cast methods) be 

informed that Council will exercise its “Precautionary Principle” and insist that any future mining 

of coal in the Narrabri shire be extracted only in areas away from alluvial flood plains to minimize 

the risk to our irrigation industry, and the method of extraction be limited to underground “long 

wall mining” methods only. 

THE DEPUTY MAYOR RULED THE MOTION OUT OF ORDER. 

THE MAYOR RETURNED TO THE MEETING AT 6.07PM. 

THE MAYOR RESUMED AS CHAIR AT 6.10PM. 


COAL SEAM GAS EMBARGO 

(BOR:EL) 

MOTION 

Motion moved by Councillor / that Council place an embargo on any more coal seam gas wells or 

exploratory gas wells until it can be proved that there will no contamination with our stock and 

domestic and irrigation water supplies. 

THE MAYOR RULED THE MOTION OUT OF ORDER. 


MULGATE CREEK DIVERSION 

(BOR:EL) 

MOTION 

Motion moved by Councillor O’Regan/ that Council write to the RTA and the State Rail and ask 

them to prepare plans for either an overpass or underpass of water across the road and railway line 

between the Sewage Treatment Works and the last shed belonging to Auscott, which will be 

bounded by trainer banks until it reaches the river across what was known as Neil `s slaughter 

house paddock. 

THE MOTION LAPSED FOR WANT OF A SECONDER. 




MAYOR




DRAINING THE LAKE TO REMOVE VEGETATION BUILD UP 

(BOR:EL) 


MOTION 

Motion moved by Councillor O’Regan/ that in order to clear the unwanted vegetation at the 

entrance of the Narrabri Lake immediately below the Wukawa Street pedestrian crossing, we drain 

the lake by means of opening the flood gates to position the top water line to be at least 400 metres 

from the concrete walk way. 

AMENDMENT 

Amendment moved by Councillor Sevil/Bolton that Council request the Narrabri West Lake 

Committee to consider the removal of vegetation at the entrance of the Narrabri Lake immediately 

below the Wukawa Street pedestrian crossing, we drain the lake by means of opening the flood 

gates to position the top water line to be at least 400 metres from the concrete walk way. 

ON BEING PUT TO THE MEETING THE AMENDMENT WAS DECLARED CARRIED 

AND THUS BECAME THE MOTION. 


343/2012 RESOLVED on the motion moved by Councillor Sevil/Bolton that Council request the 

Narrabri West Lake Committee to consider the removal of vegetation at the entrance of the 

Narrabri Lake immediately below the Wukawa Street pedestrian crossing, we drain the lake by 

means of opening the flood gates to position the top water line to be at least 400 metres from the 

concrete walk way. 


REVIEW OF PROJECTS IN EXCESS OF $100,000 

(JC:EL) 

THE MOTION WAS WITHDRAWN. 

13 CORRESPONDENCE REPORT 

13.1 CORRESPONDENCE (EL:EL) 

344/2012 RESOLVED on the motion moved by Councillor Etheridge/Lowder that the letters of 

appreciation from April 2012 be received and noted. 




MAYOR


14 PRESENTATION OF PETITIONS REPORT 

Petitions received to date – Nil. 

CR SEVIL LEFT THE MEETING AT 6.26PM AND DID NOT RETURN. 

CR KELLY LEFT THE MEETING AT 6.37PM. 

CR KELLY RETURNED TO THE MEETING AT 6.39PM. 

15 QUESTIONS WITHOUT NOTICE 

15.1 QUESTIONS WITHOUT NOTICE REGISTER 

Subject: 

Questions Without Notice Register 

345/2012 RESOLVED on the motion moved by Councillor Bolton/Buckman that the Questions 

Without Notice Register report be received and noted and that the completed items marked 

‘yellow’ be approved for deletion from the Register. 

THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 6.42PM. 

Cr RA Faber 

CHAIR 




MAYOR

NARRABRI SHIRE COUNCIL JUNE 2012 EXTRAORDINARY MINUTES 

5.2 MINUTES OF THE EXTRAORDINARY MEETING OF 

THE NARRABRI SHIRE COUNCIL HELD IN THE 

COUNCIL CHAMBERS 46-48 MAITLAND STREET, 

NARRABRI, ON SATURDAY 2 ND JUNE, 2012. 

PRESENT: Her Worship the Mayor Cr RA Faber, (Chair), Cr CM Bolton (10.11am), Cr KI 

Bates, Cr PA Etheridge, Cr LN Kelly, Cr RC Lowder (10.33am), Cr LJ Knox, Cr GB O’Regan, Cr 

JE Clements (10.35am), Cr CC Redding, and Cr GA Sevil. 

Acting General Manager Director Corporate Services (Mr P Wearne), Director Engineering 

Services (Mr L Oldfield) and Financial Services Manager (Mr Brett Williams) were in attendance. 


APOLOGIES 

351/2012 RESOLVED on the motion by Councillors Kelly/Knox that the apologies from Cr C 

Buckman for non-attendance at the meeting due to personal and business commitments be accepted 

and that leave of absence for this member be granted. 


Nil 

1.1.1. 2012/13 DRAFT OPERATIONAL PLAN 

352/2012 RESOLVED on the motion by Councillors Bates/O’Regan that standing orders be 

suspended to allow discussion of the 2012/13 Draft Operational Plan at 10.10am. 

CR BOLTON ENTERED THE COUNCIL CHAMBERS AT 10.11AM. 

CR LOWDER ENTERED THE COUNCIL CHAMBERS AT 10.33AM 

CR CLEMENTS ENTERED THE COUNCIL CHAMBERS AT 10.35AM. 

353/2012 RESOLVED on the motion by Councillors Lowder/Etheridge that Council adjourn for 

lunch at 11.58am. 

354/2012 RESOLVED on the motion by Councillors Etheridge/Redding that the Extraordinary 

Council meeting resume at 12.59pm. 

355/2012 RESOLVED on the motion by Councillors Etheridge/Redding that Standing Orders be 

resumed at 2.05pm. 

REPORT OF THE EXTRAORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE NARRABRI SHIRE 

COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON TUESDAY, 2 ND JUNE 2012 


MAYOR


MOTION 

MOTION moved by Councillors Clements/Bolton that the fees for disposal of Small 

Trailer/Utility/4WD, ½ and full loads at the Narrabri Shire Waste Facility be reduced from $15.00 

and $30.00 to $5.00 and $10.00 respectively. 

ON BEING PUT TO THE MEETING THE MOTION WAS DECLARED LOST. 

A DIVISION WAS CALLED IN ACCORDANCE WITH CLAUSE 31(6) OF COUNCILS 

CODE OF MEETING PRACTICE, WITH THE FOLLOWING VOTES BEING 

RECORED. 

NAME FOR OPPOSED 

Cr Sevil 

X 

Cr Bolton 

X 

Cr Clements 

X 

Cr Bates 

X 

Cr Kelly 

X 

Cr Etheridge 

X 

Cr Lowder 

X 

Cr Knox 

X 

Cr Buckman Absent 

Cr O’Regan 

X 

Cr Redding 

X 

Cr Faber 

X 

THE MOTION WAS DECLARED LOST. 

356/2012 RESOLVED on the motion by Councillors Etheridge/Kelly that Council place the 

2012/13 Draft Operational Plan on public exhibition for 28 days subject to any changes resulting 

from the extraordinary Council meeting held 2 nd June, 2012. 

FORESHADOWED MOTION 

Cr Clements foreshadowed that he would be moving at the next Council meeting for a Personal 

Assistant to all Councillors to provide administrative and secretarial support to Councillors. 

Cr Clements requested that Council meet in Closed Session for the Acting General Manager to give 

Council an update on a personnel matter. 

The Mayor determined the matters to be urgent in nature. 

357/2012 RESOLVED on the motion by Councillors Etheridge/Knox that Council move into 

Closed Session at 2.26pm 

THE DIRECTOR ENGINEERING SERVICES AND THE FINANCIAL SERVICES 

MANAGER LEFT THE COUNCIL CHAMBERS AT 2.26PM AND DID NOT RETURN. 

CR SEVIL LEFT THE COUNCIL CHAMBERS AT 2.35PM AND DID NOT RETURN. 




MAYOR


358/2012 RESOLVED on the motion by Councillors Clements/Bolton that the Acting General 

Manager be commended for his efforts during his time in the role and in particular his efforts and 

those of staff involved, in preparing the 2012/13 Budget documents. 

359/2012 RESOLVED on the motion by Councillors Clements/Knox that Council move out of 

Closed Session and that the resolution be made public, the time being 2.48pm. 

THE MAYOR THEN READ OUT THE MOTIONS RESOLVED IN CLOSED COUNCIL. 

THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 2.49PM. 

Cr RA Faber 

CHAIR 




MAYOR


5.3 MINUTES OF THE EXTRAORDINARY MEETING OF 

THE NARRABRI SHIRE COUNCIL HELD IN THE 

COUNCIL CHAMBERS 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY 12 TH JUNE, 2012. 

PRESENT: Her Worship the Mayor Cr RA Faber, (Chair), Cr C Buckman, Cr CM Bolton, Cr KI 

Bates, Cr PA Etheridge, Cr LN Kelly, Cr RC Lowder, Cr LJ Knox, Cr GB O’Regan, Cr JE 

Clements, Cr CC Redding, and Cr GA Sevil. 


Services (Mr L Oldfield) and Council’s PA to GM and Mayor (Mrs L Lantz) were also in 

attendance. 


APOLOGIES 

Nil 


Nil 

STANDING ORDERS WERE SUSPENDED FOR PRESENTATIONS BY WHITEHAVEN AND 

AEROPELICAN. 

Mr Tim Muldoon and Shane Pegge of Whitehaven Coal made a presentation to Council with 

regard to Greylands Road, subsidence predictions and other issues. 

360/2012 RESOLVED on the motion moved by Councillor Clements/Bates that the Council move 

into a closed session for a presentation by Aeropelican representatives. 

Mr Ian Vanderbeek and Fabrice Binet from Aeropelican made a presentation to the Council with 

regard to the impact of increased charges on scheduled service operations. 

361/2012 RESOLVED Cr Buckman/O’Regan that the Council move into an open session of the 

meeting. 


COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON TUESDAY, 12 TH JUNE 2012 


MAYOR



362/2012 RESOLVED on the motion moved by Councillor Bates/Clements that 

1. That Council confirm by formal resolution the appointment of Mr Patrick White to the position 

of General Manager of Narrabri Shire Council to commence employment on 27 June, 2012. 

2. That Council authorise the Council Seal to be applied to the Contract of Employment between 

Narrabri Shire Council and Mr Patrick White. 

3. That the following charter be adopted to delegate powers from the Narrabri Shire Council to 

Mr Patrick White in the position of General Manager:- 

“NARRBRI SHIRE COUNCIL 

DELEGATION OF AUTHORITY 

Delegation from: 

Delegation to: 

Narrabri Shire Council (referred to as Council). 

General Manager, Narrabri Shire Council (referred to as 

General Manager). 

Narrabri Shire Council, in order to provide for the expedient exercise and performance of its 

powers and duties and the efficient management of its business and responsibilities, in 

accordance with Council’s resolution hereby delegates, pursuant to section 377 of the Local 

Government Act 1993, to the person specified from time to time, by resolution of the Council 

to have the functions of the General Manager and to the person, from time to time, holding 

that position the exercise of Council’s powers, functions, duties and authorities arising from 

the legislation specified in Schedule 1 below, subject to the limitations specified in Schedule 

2 below. This delegation shall remain in force until specifically altered or revoked in 

writing, 

All delegations to staff shall be made by, and shall flow from, the General Manager pursuant 

to sections 377(2) and 378 of the Local Government Act 1993. 

Schedule I 

The powers, functions, duties and authorities of the Council as specified in: 

(i) the Local Government Act and Regulations, and 

(ii) all other Acts and Regulations under which Council has powers, authorities, duties and 

functions, including those powers delegated to the General Manager by the Director 

General of the NSW Foods Authority. 




MAYOR


Schedule 2 

1. Limitations arising from the provisions of the Local Government Act 1993 and all other 

legislation relevant to this delegation of authority. 

2. All resolutions from time to time of Council directing the General Manager from time to time 

in the exercise of any powers, authorities, duties and functions.” 

MOTION 

Motion moved by Councillor Bolton/O’Regan that the motion be resubmitted. 


MOTION 

Motion moved by Councillor Clements/Etheridge that the Santos Cycling item be discussed at an 

Extraordinary Meeting, to be held at the conclusion of the June 2012 Committee Meetings with 

documentation on the event to be supplied to all Councillors prior. 


363/2012 RESOLVED on the motion moved by Councillor Clements/Etheridge that the Santos 

Cycling item be discussed at an Extraordinary Meeting, to be held at the conclusion of the June 

2012 Committee Meetings with documentation on the event to be supplied to all Councillors prior. 

1.1.3 GENERAL MANAGER REPORT 

364/2012 RESOLVED on the motion moved by Councillor Etheridge/Knox that Council authorise 

the Mayor and Acting General Manager to attend the Melbourne to Brisbane Inland Rail 

Symposium in Parkes on 21 and 22 June 2012. 

THE EXTRAORDINARY MEETING WAS ADJOURNED AT 11.29AM. 

365/2012 RESOLVED on the motion moved by Councillor Bolton/Knox that the Extraordinary 

Meeting resume at 3.05pm. 

THE MEETING RESUMED AT 3.05PM WITH THE SAME MEMBERS PRESENT WITH THE 

EXCEPTION OF CRS SEVIL AND BATES. 




MAYOR


MOTION 

Motion moved by Cr Clements/Kelly that subject to the recommendation of the Local Traffic 

Facilities committee (including any conditions) from that included in the business paper for the 

Committee meeting held Tuesday, 12 th June 2012, Council approve the request made by 

Santos/NSW Cycling as tabled, to be conducted in Narrabri on Thursday, 21st June 2012. 


366/2012 RESOLVED on the motion moved by Cr Clements/Kelly that subject to the 

recommendation of the Local Traffic Facilities committee (including any conditions) from that 

included in the business paper for the Committee meeting held Tuesday, 12 th June 2012, Council 

approve the request made by Santos/NSW Cycling as tabled, to be conducted in Narrabri on 

Thursday, 21st June 2012. 

RESCISSION MOTION 

Motion moved by Councillor Bolton/Lowder that Council rescind resolution 1.1.2 of Extraordinary 

Meeting held 12 th June 2012 regarding the Appointment of General Manager. 


THERE BEING NO FURTHER BUSINESS THE MEETING WAS CLOSED AT 3.37PM. 

Cr RA Faber 

CHAIR 




MAYOR


6 

REPORTS OF 

COMMITTEES 



NARRABRI SHIRE COUNCIL JUNE 2012 FINANCE & GOVERNANCE COMMITTEE 

6 REPORTS OF COMMITTEES 

6.1 MINUTES OF THE FINANCE & GOVERNANCE 

COMMITTEE MEETING OF THE NARRABRI 

SHIRE COUNCIL HELD IN THE COUNCIL 

CHAMBERS, 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY 12 TH JUNE 2012. 

PRESENT: Cr C Buckman (Chair), Cr CM Bolton, Cr KI Bates, Cr PA Etheridge, Cr LN 

Kelly, Cr RA Faber, Cr RC Lowder, Cr LJ Knox, Cr GB O’Regan, Cr JE Clements, Cr CC 

Redding, and Cr GA Sevil. 

Acting General Manager and Director of Corporate Services (Mr P Wearne) Director 

Engineering Services (Mr L Oldfield), and Council’s Administrative Assistant for Corporate 

Services (Miss Anna McGilvray) were also in attendance. 

PROCEEDINGS OF THE MEETING COMMENCED AT 11:30AM. 

APOLOGIES 

Nil 


Nil 


SUBJECT: 

COUNCIL ORGANISATION RESTRUCTURE 

MOTION 

Motion moved by Councillor Kelly/Bates that Council defer a decision on the revised 

organisational structure as presented until the new General Manager commences duties. 

ON BEING PUT TO THE MEETING THE MOTION WAS DECLARED LOST 

MOTION 

Motion moved by Councillor Clements/Sevil that the Council adopt the revised organisational 

structure as presented. 


RECOMMENDATION: moved by Councillor Clements/Sevil that the Council adopt the 

revised organisational structure as presented. 

REPORT OF THE FINANCE AND GOVERNANCE COMMITTEE MEETING OF COUNCIL THAT WAS HELD IN 

COUNCIL’S COMMITTEE ROOM ON TUESDAY, 12 TH JUNE 2012. 


MAYOR



SUBJECT: 

SANTOS COMMUNITY COMMITTEE NOMINATIONS 

RECOMMENDATION: moved by Councillor Etheridge/Faber that the Council endorse the 

nomination of Cr Kelly as Council’s Delegate and Cr Redding as Council’s Alternative 

Delegate to represent the Council on the Santos Community Committee. 

MOTION 

Motion moved by Councillor Clements/Sevil that in accepting the nomination of delegates to 

the Santos Community Consultation Committee Council seek assurances from Santos that any 

member of the community committee declares shareholdings and any other financial interest 

in Santos. 


RECOMMENDATION: moved by Councillor Clements/Sevil that in accepting the 

nomination of delegates to the Santos Community Consultation Committee Council seek 

assurances from Santos that any member of the community committee declares shareholdings 

and any other financial interest in Santos. 


SUBJECT: 

MURRAY DARLING BASIN PLAN SUBMISSION FROM 

NAMOI COUNCILS 

MOTION 

Motion moved by Councillor Kelly/Clements that the Council contribute $6842 (GST 

inclusive) to Namoi Councils submission on the Draft Murray Darling Basin Plan developed 

by Calibre Global. 


RECOMMENDATION: moved by Councillor Kelly/Clements that the Council contribute 

$6842 (GST inclusive) to Namoi Councils submission on the Draft Murray Darling Basin 

Plan developed by Calibre Global. 

CR O’REGAN REQUESTED THAT HIS VOTE AGAINST THE MOTION BE 

RECORDED 

MOTION 

Motion moved by Cr Bolton/Clements that Council write to the Namoi Councils to remind the 

organisation our delegates cannot vote on any proposed expenditure unless previously 

endorsed by the full Council. 





MAYOR


RECOMMENDATION: moved by Cr Bolton/Clements that Council write to the Namoi 

Councils to remind the organisation our delegates cannot vote on any proposed expenditure 

unless previously endorsed by the full Council. 

CR KNOX LEFT THE MEETING AT 12:17PM 

CR KNOX RETURNED TO THE MEETING AT 12:18PM 

CR ETHERIDGE LEFT THE MEETING AT 12:19 

CR ETHERIDGE RETURNED TO THE MEETING AT 12:20PM 

CR REDDING LEFT THE MEETING AT 12:20PM 

CR REDDING RETURNED THE MEETING AT 12:25 


SUBJECT: 

RURAL FIRE SERVICE RESPONSE TO LGSA DISUSSION 

PAPER “REVIEW OF LOCAL GOVERNMENT 

ENGAGEMENT WITH THE RFS’ 

RECOMMENDATION: moved by Councillor Lowder/Etheridge that Council receive and 

note the report in relation to the corrections of factual information provided in the LGSA 

discussion paper in relation to the Rural Fire Service 

5. COUNCIL REPORT 

SUBJECT: DELEGATIONS OF AUTHORITY 

RECOMMENDATION: moved by Councillor Bates/Clements that Council authorise the 

delegations under the Public Health Act, 2010 to the General Manager Delegations of 

Authority. 


SUBJECT: 

REQUEST FOR DONATION FOR ST FRANCIS XAVIER’S 

SCHOOL – VARIETY BASH BREAKFAST 

RECOMMENDATION: moved by Councillor Sevil/Kelly that Council donate the amount 

of $300.00 from the Contributions & Donations – Special/Non-Profit allocation to St Francis 

Xavier’s School to run a breakfast for the Variety Bash on 20 August, 2012. 




MAYOR



SUBJECT: 20,000 LITRE EMULSION TANK 

RECOMMENDATION: moved by Councillor Sevil/Etheridge that Council note this report 

is to seek Council’s approval to purchase a 20,000 Litre Emulsion Tank from Council’s Depot 

Restricted Capital Fund. The tank will replace the current tank at the Narrabri Works Depot. 

The purchase price of $83,900 (plus GST) includes the supply and installation of the tank. 


SUBJECT: 

TOURISM DEPARTMENT JUNE UPDATE 

RECOMMENDATION: moved by Councillor Etheridge/Lowder that Council receive and 

note the June update from the Tourism Section. 


SUBJECT: 

NEGOTIATIONS WITH CMCA FOR NATIONAL RALLY IN 

NARRABRI 2013 

RECOMMENDATION: moved by Councillor Etheridge/Kelly 

That the Council provide financial support for the CMCA Rally to be hosted in the 

Narrabri Shire in October 2013. 

Provide a letter of support to the CMCA stating Councils commitment to hosting the 

event in Narrabri. 

MOTION 

Motion moved by Councillor Faber/Clements that should Council be successful in hosting the 

rally then a subcommittee of Council be formed to look at appropriate methods of funding. 


RECOMMENDATION: moved by Councillor Faber/Clements that should Council be 

successful in hosting the rally then a subcommittee of Council be formed to look at 

appropriate methods of funding. 

CR BATES LEFT THE MEETING AT 12:46PM 

CR BATES RETURNED TO THE MEETING AT 12:51PM 




MAYOR



SUBJECT: NEW LOAN 151 

RECOMMENDATION : moved by Councillor Bates/Kelly that Council approve the 

borrowing of $750,000 for Council Accommodation amortised over a 20 year period 

(dependant on best rate option) with repayments due four times per year at a fixed interest rate 

for the best term as per the quotation and further that Council authorise the signing of, and 

affixing the seal to any necessary documentation for loan 151. 



RECOMMENDATION: moved by Councillor Bates/Kelly that Council approve the 

borrowing of $5,000,000 for Narrabri Swimming Pool upgrade amortised over a 10 year 

period (dependant on best rate option) with repayments due four times per year at a fixed 

interest rate for the best term as per the quotation and further that Council authorise the 

signing and affixing of the seal to any necessary documentation for loan 152. 




borrowing of $1,500,000 for construction of the Narrabri Aerodrome stage 1 amortised over a 

20 year period (dependant on best rate option) with repayments due four times per year at a 

fixed interest rate for the best term as per the quotation and further that Council authorise the 

signing and affixing of the seal to any necessary documentation for loan 153. 

MOTION 

Motion moved by Councillor Bolton/Clements that in respect of loans 151, 152 and 153 

Council ensure that any loan document include no early exit fee penalties. 

ON BEING PUT TO THE MEETING THE MOTION WAS CARRIED. 

RECOMMENDATION: moved by Councillor Bolton/Clements that in respect of loans 151, 

152 and 153 Council ensure that any loan document include no early exit fee penalties. 

THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 1:11PM. 




MAYOR


RECOMMENDATIONS TO COUNCIL 

CONFIRMATION OF THE MINUTES OF THE FINANCE & GOVERNANCE 

COMMITTEE MEETING HELD ON , 2011 

RECOMMENDATION : That the minutes of the Finance & Governance 

Committee meeting held on, Tuesday 12 June 2012 as circularised, be confirmed and 

signed as a correct record by the Mayor and General Manager. 


SUBJECT: 

COUNCIL ORGANISATION RESTRUCTURE 

RECOMMENDATION: moved by Councillor Clements/Sevil that the Council adopt the 

revised organisational structure as presented. 


SUBJECT: 

SANTOS COMMUNITY COMMITTEE NOMINATIONS 

RECOMMENDATION: moved by Councillor Etheridge/Faber that the Council endorse 

the nomination of Cr Kelly as Council’s Delegate and Cr Redding as Council’s 

Alternative Delegate to represent the Council on the Santos Community Committee. 

RECOMMENDATION: moved by Councillor Clements/Sevil that in accepting the 

nomination of delegates to the Santos Community Consultation Committee Council seek 

assurances from Santos that any member of the community committee declares 

shareholdings and any other financial interest in Santos. 


SUBJECT: 

MURRAY DARLING BASIN PLAN SUBMISSION FROM 

NAMOI COUNCILS 

RECOMMENDATION: moved by Councillor Kelly/Clements that the Council 

contribute $6842 (GST inclusive) to Namoi Councils submission on the Draft Murray 

Darling Basin Plan developed by Calibre Global. 

RECOMMENDATION: moved by Cr Bolton/Clements that Council write to the Namoi 

Councils to remind the organisation our delegates cannot vote on any proposed 

expenditure unless previously endorsed by the full Council. 




MAYOR



SUBJECT: 

RURAL FIRE SERVICE RESPONSE TO LGSA DISUSSION 

PAPER “REVIEW OF LOCAL GOVERNMENT 

ENGAGEMENT WITH THE RFS’ 

RECOMMENDATION: moved by Councillor Lowder/Etheridge that Council receive 

and note the report in relation to the corrections of factual information provided in the 

LGSA discussion paper in relation to the Rural Fire Service 

5. COUNCIL REPORT 

SUBJECT: DELEGATIONS OF AUTHORITY 

RECOMMENDATION: moved by Councillor Bates/Clements that Council authorise 

the delegations under the Public Health Act, 2010 to the General Manager Delegations 

of Authority. 


SUBJECT: 

REQUEST FOR DONATION FOR ST FRANCIS XAVIER’S 

SCHOOL – VARIETY BASH BREAKFAST 

RECOMMENDATION: moved by Councillor Sevil/Kelly that Council donate the 

amount of $300.00 from the Contributions & Donations – Special/Non-Profit allocation 

to St Francis Xavier’s School to run a breakfast for the Variety Bash on 20 August, 

2012. 


SUBJECT: 20,000 LITRE EMULSION TANK 

RECOMMENDATION: moved by Councillor Sevil/Etheridge that Council note this 

report is to seek Council’s approval to purchase a 20,000 Litre Emulsion Tank from 

Council’s Depot Restricted Capital Fund. The tank will replace the current tank at the 

Narrabri Works Depot. The purchase price of $83,900 (plus GST) includes the supply 

and installation of the tank. 


SUBJECT: 

TOURISM DEPARTMENT JUNE UPDATE 

RECOMMENDATION: moved by Councillor Etheridge/Lowder that Council receive 

and note the June update from the Tourism Section. 




MAYOR



SUBJECT: 

NEGOTIATIONS WITH CMCA FOR NATIONAL RALLY IN 

NARRABRI 2013 

RECOMMENDATION: moved by Councillor Etheridge/Kelly 

• That the Council provide financial support for the CMCA Rally to be hosted in 

the Narrabri Shire in October 2013. 

• Provide a letter of support to the CMCA stating Councils commitment to hosting 

the event in Narrabri. 

RECOMMENDATION: moved by Councillor Faber/Clements that should Council be 

successful in hosting the rally then a subcommittee of Council be formed to look at 

appropriate methods of funding. 



RECOMMENDATION : moved by Councillor Bates/Kelly that Council approve the 

borrowing of $750,000 for Council Accommodation amortised over a 20 year period 

(dependant on best rate option) with repayments due four times per year at a fixed 

interest rate for the best term as per the quotation and further that Council authorise 

the signing of, and affixing the seal to any necessary documentation for loan 151. 




borrowing of $5,000,000 for Narrabri Swimming Pool upgrade amortised over a 10 year 

period (dependant on best rate option) with repayments due four times per year at a 

fixed interest rate for the best term as per the quotation and further that Council 

authorise the signing and affixing of the seal to any necessary documentation for loan 

152. 




MAYOR





borrowing of $1,500,000 for construction of the Narrabri Aerodrome stage 1 amortised 

over a 20 year period (dependant on best rate option) with repayments due four times 

per year at a fixed interest rate for the best term as per the quotation and further that 

Council authorise the signing and affixing of the seal to any necessary documentation 

for loan 153. 

RECOMMENDATION: moved by Councillor Bolton/Clements that in respect of loans 

151, 152 and 153 Council ensure that any loan document include no early exit fee 

penalties 

Cr C Buckman 

CHAIR 




MAYOR

NARRABRI SHIRE COUNCIL JUNE 2012 PUBLIC INFRASTRUCTURE 

& COMMUNITY FACILITIES COMMITTEE 

6.2 MINUTES OF THE PUBLIC INFRASTRUCTURE & 

COMMUNITY FACILITIES COMMITTEE 


HELD IN THE COUNCIL CHAMBERS, 


TUESDAY 12 TH JUNE 2012. 

PRESENT: Cr LJ Knox (Chair), Cr KI Bates, Cr PA Etheridge, Cr LN Kelly, Cr RA Faber, 

Cr RC Lowder, Cr GB O’Regan, Cr JE Clements, Cr C Buckman, Cr C Bolton, Cr C Redding 

and Cr GA Sevil. 

Acting General Manager and Director Corporate Services (Mr P Wearne), Director 

Engineering Services (Mr L Oldfield), and Council’s Administrative Assistant of Corporate 


PROCEEDINGS OF THE MEETING COMMENCED AT 1:54PM. 

APOLOGIES 

RECOMMENDATION: moved by Councillor Etheridge/Kelly that apologies from 

Councillor Bates for non-attendance at the meeting due to business commitments be accepted 

and that leave of absence be granted. 


Nil 


SUBJECT: 

ALCOHOL FREE ZONE – NARRABRI AIRPORT 

RECOMMENDATION: moved by Councillor O’Regan/ Etheridge that the Council initiate 

a Public Consultation process in accordance with Section 644A of the Local Government Act 

1993, in relation to the possible creation of an Alcohol Free Zone around the Narrabri Airport 

Terminal; and further that the results of the Public Consultation process are to be reported to a 

future meeting of Council. 

REPORT OF THE PUBLIC INFRASTRUCTURE AND COMMUNITY FACILITIES COMMITTEE MEETING OF 

COUNCIL THAT WAS HELD IN COUNCIL’S COMMITTEE ROOM ON TUESDAY, 12 TH JUNE 2012. 


MAYOR




SUBJECT: 

BOGGABRI CEMETERY – MONUMENTAL WORKS/ 

HEADSTONE – MCNEILL FAMILY 

RECOMMENDATION: moved by Councillor Etheridge/Clements that Council grant 

permission to Mrs Heather Gillham to put a headstone on the gravesites known as:- 

Anglican Row A Allotment 79 for the Late Henry Edward McNeill 

Anglican Row B Allotment 76 for the Late Walter Alan McNeill 

Anglican Row B Allotment 78 for the Late William John McNeill 

Anglican Row C Allotment 77 for the Late Hector McNeill 

Anglican Row C Allotment 78 for the Late Katherine Rachel McNeill 

subject to the following conditions:- 

a) an advertisement be placed in The Courier and Gunnedah Independent newspapers, 

(one edition only) advertising Council’s intention to allow the installation of a 

headstone on the above named gravesites. 

b) should no objection be received during the advertised period (21 days), Mrs Heather 

Gillham be allowed to install headstones on the above named gravesites. 

c) should evidence be forthcoming from other parties that:- 

Anglican Row A Allotment 79 

Anglican Row B Allotment 76 


Anglican Row C Allotment 77 


are not in fact the burial sites of the Late Henry Edward McNeill, Walter Alan 

McNeill, William John McNeill, Hector McNeill and Katherine Rachel McNeill, then 

Mrs Heather Gillham will be advised in writing and any such headstones/monumental 

works will be removed by Council at the cost of the deceased’s next of kin. 


SUBJECT: WEED CONTROL FUNDING 2012 

RECOMMENDATION 1: moved by Councillor Etheridge/Redding that Council 

authorise the allocation of the additional amount of $5,607.00 from 2011/2012 Weeds 

Budget towards Councils Weeds Control Funding 2012. 




MAYOR



RECOMMENDATION 2: moved by Councillor Etheridge/Redding that Council 

resolve the following organisations be allocated funding from Councils Weeds 

Control Funding 2012 as resolved in 221/2012 

1. Bellata Common Trust $ 9,558 

2. Narrabri Rifle Club $ 3,047 

3. Wee Waa Golf Club $ 3,002 

TOTAL $ 15,607 


SUBJECT: 

LGSA 2012 WATER MANAGEMENT CONFERENCE 

RECOMMENDATION: moved by Councillor Faber/Buckman that the Council approve the 

following delegates to attend the LGSA 2012 Water Management Conference in Wagga 

Wagga Sunday 22 July to Tuesday 24 July 2012 2012: 

Cr Clements 

Director of Engineering Services 

Water Services Manager 


SUBJECT: 

NARRABRI AERODROME – APRON EXTENSION 

RECOMMENDATION: moved by Councillor Clements/Buckman that Council commission 

GHD to undertake the project management including the design and documentation and 

construction management services for the Narrabri Apron Upgrade at a cost of $77,000 (ex. 

GST). 


SUBJECT: 

COOMA OVAL AMENITIES CLEANING 

RECOMMENDATION: moved by Councillor Clements/Faber that the Council note the 

report in response to Resolution Number 227/2012. 




MAYOR




SUBJECT: 

REQUEST TO USE NON-CONFORMING PLINTH 

RECOMMENDATION: moved by Councillor Kelly/Bolton that the Council: 

a) Endorse placement of a non-conforming plinth on the grave of the late Joan Marcel 

Panton acknowledging that the non-conforming plinth is a match to the plinth on the 

grave of her late husband, Clifford Mervin Panton; and 

b) Include the non-conforming plinth for Joan Marcel Panton on the register of 

Preserved Law. 





MAYOR





COMMUNITY FACILITIES COMMITTEE MEETING HELD ON TUESDAY 12 TH 

JUNE 

2012 

RECOMMENDATION 1: That the minutes of the Public Infrastructure & 

Community Facilities Committee meeting held on, Tuesday 12 th June 2012 as 

circularised, be confirmed and signed as a correct record by the Mayor and General 

Manager. 


SUBJECT: 

ALCOHOL FREE ZONE – NARRABRI AIRPORT 

RECOMMENDATION: moved by Councillor O’Regan/ Etheridge that the Council 

initiate a Public Consultation process in accordance with Section 644A of the Local 

Government Act 1993, in relation to the possible creation of an Alcohol Free Zone 

around the Narrabri Airport Terminal; and further that the results of the Public 

Consultation process are to be reported to a future meeting of Council. 




MAYOR




SUBJECT: 

BOGGABRI CEMETERY – MONUMENTAL 

WORKS/HEADSTONE – MCNEILL FAMILY 

RECOMMENDATION: moved by Councillor Etheridge/Clements that Council 

grant permission to Mrs Heather Gillham to put a headstone on the gravesites known 

as:- 

Anglican Row A Allotment 79 for the Late Henry Edward McNeill 

Anglican Row B Allotment 76 for the Late Walter Alan McNeill 

Anglican Row B Allotment 78 for the Late William John McNeill 

Anglican Row C Allotment 77 for the Late Hector McNeill 

Anglican Row C Allotment 78 for the Late Katherine Rachel McNeill 

subject to the following conditions:- 

d) an advertisement be placed in The Courier and Gunnedah Independent 

newspapers, (one edition only) advertising Council’s intention to allow the 

installation of a headstone on the above named gravesites. 

e) should no objection be received during the advertised period (21 days), 

Mrs Heather Gillham be allowed to install headstones on the above named 

gravesites. 

f) should evidence be forthcoming from other parties that:- 

Anglican Row A Allotment 79 





are not in fact the burial sites of the Late Henry Edward McNeill, Walter Alan McNeill, 

William John McNeill, Hector McNeill and Katherine Rachel McNeill, then Mrs 

Heather Gillham will be advised in writing and any such headstones/monumental works 

will be removed by Council at the cost of the deceased’s next of kin. 




MAYOR




SUBJECT: WEED CONTROL FUNDING 2012 

RECOMMENDATION 1: moved by Councillor Etheridge/Redding that 

Council authorise the allocation of the additional amount of $5,607.00 from 

2011/2012 Weeds Budget towards Councils Weeds Control Funding 2012. 

RECOMMENDATION 2: moved by Councillor Etheridge/Redding that 

Council resolve the following organisations be allocated funding from Councils 

Weeds Control Funding 2012 as resolved in 221/2012 

1. Bellata Common Trust $ 

9,558 

2. Narrabri Rifle Club $ 

3,047 

3. Wee Waa Golf Club $ 

3,002 

TOTAL $ 

15,607 


SUBJECT: LGSA 2012 WATER MANAGEMENT CONFERENCE 

RECOMMENDATION: moved by Councillor Faber/Buckman that the Council approve 

the following delegates to attend the LGSA 2012 Water Management Conference in 

Wagga Wagga Sunday 22 July to Tuesday 24 July 2012 2012: 

Cr Clements 




SUBJECT: 

NARRABRI AERODROME – APRON EXTENSION 

RECOMMENDATION: moved by Councillor Clements/Buckman that Council 

commission GHD to undertake the project management including the design and 

documentation and construction management services for the Narrabri Apron Upgrade 

at a cost of $77,000 (ex. GST). 




MAYOR




SUBJECT: 

COOMA OVAL AMENITIES CLEANING 

RECOMMENDATION: moved by Councillor Clements/Faber that the Council note 

the report in response to Resolution Number 227/2012. 


SUBJECT: 

REQUEST TO USE NON-CONFORMING PLINTH 

RECOMMENDATION: moved by Councillor Kelly/Bolton that the Council: 

a) Endorse placement of a non-conforming plinth on the grave of the late Joan 

Marcel Panton acknowledging that the non-conforming plinth is a match to the 

plinth on the grave of her late husband, Clifford Mervin Panton; and 

b) Include the non-conforming plinth for Joan Marcel Panton on the register of 

Preserved Law. 

Cr LJ Knox 

CHAIR 




MAYOR



6.3 MINUTES OF THE ROADS & FLEET 

COMMITTEE MEETING OF THE NARRABRI 

SHIRE COUNCIL HELD IN THE COUNCIL 

CHAMBERS, 46-48 MAITLAND STREET, 

NARRABRI, ON TUESDAY, 12 TH JUNE 2012. 

PRESENT: Cr RC Lowder (Chair), Cr KI Bates, Cr, C Redding, Cr LN Kelly, Cr RA Faber, 

, Cr LJ Knox, Cr C PA Etheridge, Cr GB O’Regan, Cr JE Clements, Cr C Buckman, Cr C 

Bolton, and Cr GA Sevil. 

Acting General Manager and Director Corporate Services (Mr P Wearne), Director 

Engineering Services (Mr L Oldfield), and Council’s Administration Assistant for Corporate 


PROCEEDINGS OF THE MEETING COMMENCED AT 2:10PM. 

APOLOGIES 

RECOMMENDATION: moved by Councillor Etheridge/Kelly that apologies from 

Councillor Bates for non-attendance at the meeting due to business commitments be accepted 

and that leave of absence be granted. 


Nil 


SUBJECT: 

TULLADUNNA BRIDGE REPLACEMENT 

RECOMMENDATION: moved by Councillor Bolton/Sevil that the Roads and Fleet 

Committee receive the Tulladunna Bridge Replacement report for information. 

MOTION 

Motion moved by Councillor Faber/Clements that the chair of the Roads and Fleet Committee 

and the General Manager be authorised to make a submission to Barnsons, with a copy to the 

Roads Minister, in relation to the proposed Tulladunna Bridge and that the letter from the 

consultants be referred to the Namoi Peel State Water Customer Service Committee for their 

consideration of the impacts of the proposed design on the river. 





MAYOR



RECOMMENDATION: moved by Councillor Faber/Clements that the chair of the Roads 

and Fleet Committee and the General Manager be authorised to make a submission to the 

consultants Barnson, with a copy to the Roads Minister, in relation to the proposed 

Tulladunna Bridge and that the letter from the consultants be referred to the Namoi Peel State 

Water Customer Service Committee for their consideration of the impacts of the proposed 

design on the river. 


SUBJECT: 

FLEET & SUPPLY SECTION’S MONTHLY REPORT 

RECOMMENDATION: moved by Councillor Knox/Etheridge that Council receive and 

note the June 2012 update from the Fleet and Supply Section of Council. 


SUBJECT: 

PROPOSED NSW PERMIT SCHEME 

HML QUAD AXLE GROUP COMBINATIONS 

RECOMMENDATION: moved by Councillor O’Regan/Etheridge that Council receive and 

note the draft permit scheme, vehicle standards and operating conditions. 

MOTION 

Motion moved by Cr Clements/Kelly that at an appropriate meeting Council invite RMS and 

the ATA to provide information of the options being considered and the merits or otherwise 

of each option being considered and in specific HML Quad Axle Group Combinations. 

ON BEING PUT TO THE MEETING THE MOTION WAS DECLARED CARRIED 

RECOMMENDATION: moved by Cr Clements/Kelly that at an appropriate meeting 

Council invite RMS and the ATA to provide information of the options being considered and 

the merits or otherwise of each option being considered and in specific HML Quad Axle 

Group Combinations. 


SUBJECT: 

PLANT PROCUREMENT POLICY 

MOTION 

Motion moved by Councillor Kelly/Faber that Council defer consideration of the Plant 

Procurement Policy until outstanding resolutions in relation to Fleet Management have been 

addressed. 





MAYOR



RECOMMENDATION: moved by Councillor Kelly/Faber that Council defer consideration 

of the Plant Procurement Policy until outstanding resolutions in relation to Fleet Management 

have been addressed. 

MOTION 

Motion moved by Councillor Faber/Clements that Councillors provide information to staff in 

relation to the Plant Procurement Policy. 


RECOMMENDATION: moved by Councillor Faber/Clements that Councillors provide 

information to staff in relation to the Plant Procurement Policy. 

Cr Faber: Has concerns in relation to the management of Fleet in relation to financial aspects 

and staff should be given training. Consider lease v buy. 

Cr Sevil: Council should have a manager that has the ability to change over a vehicle when 

ready. 

Cr Bolton: Keep fleet to where it will make us money rather than trade it in and lose money. 

Cr Lowder: Agreed, if we can coordinate trading vehicles to where we can break even or 

make money. 

Cr Clements: Questioned the relationship where the procurement officer is in the corporate 

section and the plant officer in the engineering section. We need to link our services together. 

We could outsource information in relation to this. Large amount of money spent on this 

section and deserves more attention. It sends the wrong message when Council buys the most 

expensive vehicle. There could be a big save in this area. Feels like this area has been 

forgotten. 

Cr Kelly: Someone should be delivering this policy who can tell Council when to sell. There 

is nothing wrong with having an updated fleet as long as it’s not costing Council. Council 

should be able to make some huge savings. Council hire consultants in everything in this 

business and no one is hiring a consultant for this. No experience in fleet management and 

that’s why Council have such a big budget in fleet. 

Cr Sevil left the meeting at 2:57pm and did not return. 

Cr Etheridge left the meeting at 2:57pm 

Cr Buckman: Council need to do something about it, we lease vehicles, we shouldn’t have 

sports cars. 

Cr Etheridge returned to the meeting at 2:58p 





MAYOR




CONFIRMATION OF THE MINUTES OF THE ROADS & FLEET COMMITTEE 

MEETING HELD ON , 2011 

RECOMMENDATION 1: That the minutes of the Roads & Fleet Committee meeting 

held on Tuesday 12 th June 2012 as circularised, be confirmed and signed as a correct record 

by the Mayor and General Manager. 


SUBJECT: 

TULLADUNNA BRIDGE REPLACEMENT 

RECOMMENDATION: moved by Councillor Bolton/Sevil that the Roads and Fleet 

Committee receive the Tulladunna Bridge Replacement report for information. 

RECOMMENDATION: moved by Councillor Faber/Clements that the chair of the 

Roads and Fleet Committee and the General Manager be authorised to make a 

submission to the consultants Barnson, with a copy to the Roads Minister, in relation to 

the proposed Tulladunna Bridge and that the letter from the consultants be referred to 

the Namoi Peel State Water Customer Service Committee for their consideration of the 

impacts of the proposed design on the river. 


SUBJECT: 

FLEET & SUPPLY SECTION’S MONTHLY REPORT 

RECOMMENDATION: moved by Councillor Knox/Etheridge that Council receive and 

note the June 2012 update from the Fleet and Supply Section of Council. 




MAYOR




SUBJECT: 

PROPOSED NSW PERMIT SCHEME 

HML QUAD AXLE GROUP COMBINATIONS 

RECOMMENDATION: moved by Councillor O’Regan/Etheridge that Council receive 

and note the draft permit scheme, vehicle standards and operating conditions. 

RECOMMENDATION: moved by Cr Clements/Kelly that at an appropriate meeting 

Council invite RMS and the ATA to provide information of the options being considered 

and the merits or otherwise of each option being considered and in specific HML Quad 

Axle Group Combinations. 


SUBJECT: 

PLANT PROCUREMENT POLICY 

RECOMMENDATION: moved by Councillor Kelly/Faber that Council defer 

consideration of the Plant Procurement Policy until outstanding resolutions in relation 

to Fleet Management have been addressed. 

RECOMMENDATION: moved by Councillor Faber/Clements that Councillors provide 

information to staff in relation to the Plant Procurement Policy. 

Cr R Lowder 

CHAIR 




MAYOR



6.4 MINUTES OF THE CLOSED (PUBLIC EXCLUDED) 

PLANNING AND DEVELOPMENT COMMITTEE 


HELD IN THE COUNCIL CHAMBERS, 


TUESDAY 12 TH JUNE 2012. 

PRESENT: Cr LJ Knox (Chair), Cr PA Etheridge, Cr LN Kelly, Cr RA Faber, 

Cr RC Lowder, Cr GB O’Regan, Cr C Bolton and Cr C Redding. 


Services (Mr L Oldfield), and Council’s Administrative Assistant for Corporate Services 

(Miss Anna McGilvray) were also in attendance. 

PROCEEDINGS OF THE MEETING COMMENCED AT 2:59pm. 

APOLOGIES 

RECOMMENDATION moved by Councillor Etheridge/Kelly that the apologies from 

Councillors Bates and Sevil for non-attendance at the meeting due to business commitments 

be accepted and that leave of absence be granted. 


Nil 

CLOSED (PUBLIC EXCLUDED) MEETING 

1. ITEMS TO BE CONSIDERED IN THE CLOSED (PUBLIC EXCLUDED) 

MEETING OF COUNCIL (EL:EL) [GM 

367/2012 RESOLVED on the motion moved by Councillor Buckman/Knox that the 

following matters be considered in the Closed (Public Excluded) Meeting, the reason being 

that the matter and information is: 

 

Information that would, if disclosed, confer a commercial advantage on a person with 

whom the council is conducting (or proposes to conduct) business. 

Thus in compliance with Section 10A(2)(c) of the Local Government Act, 1993 Council is 

required to deal with this matter in Closed Committee because in accordance with Section 

10A(2)(c) the matter to be considered is: 

 

Sale of Council Owned Land 




MAYOR



 

Confidential Attachment: 5a - Public Infrastructure & Community Facilities Committee 

Report. 

368/2012 RESOLVED on the motion moved by Councillor Buckman/Knox that at 3:00pm, 

Council move into Closed (Public Excluded) Committee Meeting of Council and that the 

press and members of the public be asked to leave the room whilst Council to considers the 

following items: 

CR FABER DECLARED A NON-PECUNIARY INTEREST IN FRANCIS STREET 

RECOMMENDATION AND LEFT THE MEETING AT 3:02PM 


SUBJECT: SALE OF COUNCIL OWNED LAND 

RECOMMENDATION1: moved by Councillor Etheridge/ Knox that Council consent 

to sell the Yarrie Lake Road properties by calling for Expressions of Interest of Lot/s 1 & 6, 

DP 1154624; Lot/s 2 & 5, DP 1154624; and Lot/s 3 & 4, DP 1154624 and that all costs 

associated with the sale of the land be borne by the prospective purchaser. 

RECOMMENDATION2: moved by Councillor Clements/ Etheridge that Council 

consent to sell the Francis Street properties by calling for Expressions of Interest of Lot 1, DP 

112/848415; and Lot 2, DP 112/848415 and that all costs associated with the sale of the land 

be borne by the prospective purchaser. 

CR FABER RETURNED TO THE MEETING AT 3:03PM 

369/2012 RESOLVED on the motion moved by Councillor Kelly/Clements that Council 

move out of Closed (Public Excluded) Meeting and the Mayor read out the motions resolved 

in the Closed (Public Excluded) Meeting. 

THERE BEING NO FURTHER BUSINESS, THE MEETING CLOSED AT 3:03PM 




MAYOR



RESOLUTIONS OF COUNCIL 


following matters be considered in the Closed (Public Excluded) Meeting, the reason 

being that the matter and information is: 

 

Information that would, if disclosed, confer a commercial advantage on a person 

with whom the council is conducting (or proposes to conduct) business. 

Thus in compliance with Section 10A(2)(c) of the Local Government Act, 1993 Council is 

required to deal with this matter in Closed Committee because in accordance with 

Section 10A(2)(c) the matter to be considered is: 

 

 


Confidential Attachment: 5a - Public Infrastructure & Community Facilities 

Committee Report. 

368/2012 RESOLVED on the motion moved by Councillor Buckman/Knox that at 

3.00pm, Council move into Closed (Public Excluded) Committee Meeting of Council and 

that the press and members of the public be asked to leave the room whilst Council to 

considers the following items: 

 

 


Confidential Attachment: 5a - Public Infrastructure & Community Facilities 

Committee Report. 

369/2012 RESOLVED on the motion moved by Councillor Kelly/Clements that Council 

move out of Closed (Public Excluded) Meeting and the Mayor read out the motions 

resolved in the Closed (Public Excluded) Meeting. 




MAYOR





SUBJECT: SALE OF COUNCIL OWNED LAND 

RECOMMENDATION1: moved by Councillor Etheridge/ Knox that Council 

consent to sell the Yarrie Lake Road properties by calling for Expressions of Interest of 

Lot/s 1 & 6, DP 1154624; Lot/s 2 & 5, DP 1154624; and Lot/s 3 & 4, DP 1154624 and 

that all costs associated with the sale of the land be borne by the prospective purchaser. 

RECOMMENDATION2: moved by Councillor Clements/ Etheridge that Council 

consent to sell the Francis Street properties by calling for Expressions of Interest of Lot 

1, DP 112/848415; and Lot 2, DP 112/848415 and that all costs associated with the sale of 

the land be borne by the prospective purchaser. 

Cr LJ Knox 

CHAIR 




MAYOR

LOCAL TRAFFIC FACILITIES 

NARRABRI SHIRE COUNCIL JUNE 2012 COMMITTEE REPORT 

6.5 REPORT OF THE NARRABRI LOCAL TRAFFIC 

FACILITIES COMMITTEE MEETING HELD ON 

TUESDAY, 12 TH JUNE 2012. 

See Attachment 6.5.a to view the Business Paper and Minutes of the Local Traffic Facilities 

Committee Meeting. 

RECOMMENDATIONS 

RECOMMENDATION 1: That the Local Traffic Facilities Committee recommend that Council 

install associated linemarking and sign posting adjacent to the Wee Waa Museum vehicle entry and 

exit points in accordance with plan No. 1218240-1, to improve the safety of museum patrons. 


install associated linemarking and sign posting (being 2 hour angle parking) for the currently 

reserved parking space, located on Doyle Street adjacent to the old Ambulance Station, to enable 

this space to be used by the general public. 


approve the Road Train route and request the RTA to gazette 5.95km of Grain Valley Road 

(MR7709), and 0.45km of Blairmore Road (SR20) from the intersection of Wee Waa Street 

(Kamilaroi Highway) to the Namoi Cotton Boggabri Gin, under an initial twelve month trial 

period. 


approve the construction of ten (10) on-street parking bays adjacent to the Nurruby Childcare 

Centre, and designated as ’15 minute only parking – Monday to Friday’ as per Plan No. 1218225- 

01. 


install ‘No Stopping’ signs 3m either side of the Narrabri Hospital Emergency Vehicle entry/exit 

located on Gibbons Street to enable safe Ambulance access onto Gibbons Street, Narrabri. 

RECOMMENDATION 6: That the Local Traffic Facilities Committee recommend that the 

Council extend the AB-Triple trial period along the section of Millie Road (SR01) from the 

Walgett Shire boundary to the Bellata Graincorp Silo entry, for a further twelve (12) months due to 

a lack of available data. 

REPORT OF THE LOCAL TRAFFIC FACILITIES COMMITTEE MEETING OF COUNCIL THAT WAS HELD IN THE 

NARRABRI SHIRE COMMITTEE ROOM, 46-48 MAITLAND STREET, NARRABRI, ON TUESDAY, 12 TH JUNE 2012 


MAYOR

Attachment 6.5.a 

- 1 - 

NARRABRI SHIRE COUNCIL JUNE 2012 LOCAL TRAFFIC FACILITIES COMMITTE 

MINUTES OF THE NARRABRI LOCAL TRAFFIC 

FACILITIES COMMITTEE MEETING HELD ON TUESDAY 

12 JUNE 2012. 

Opening of the Meeting: 

3.40pm 

Present: Cr Ron Lowder (Chairman) (RL) 

Cr Conrad Bolton (Rep. Member for Barwon, Mr. Kevin Humphries MP) (CB) 

Mr Lewis Oldfield (Director of Engineering Services – NSC) 

(LO) 

Mr. David Vant (Roads and Maritime Services) 

(DV) 

Mr. Mark Lyon (Local Police Representative( 

(ML) 

Mr Anthony Smetanin (Design Services Manager – NSC) 

(AS) 

Mr Luke Tanner (Road Services Manager – NSC) 

(LT) 

Apologies: 

Nil 

Guest: Mrs. Margaret Illingworth (MI) 

RL presented to Committee Members prior to official proceedings a completed and executed Notice of 

Interest under Section 451 in regards to Item 4a of today’s agenda being Grain Valley Road Train 

Route for which the Committee accepted. 

MI provided to Committee Members two diagrams (drawn by her) in regards her concerns about the 

Gibbons Street/Dangar Street intersection. MI informs Committee Members that the first diagram she 

names the “village configuration” which illustrates the increased use of Gibbons Street to access the 

Masonic Units, Hospital, Ambulance, Community Health, Nurruby Childcare Centre and Jessie Hunt. 

The second diagram “looking to the future” illustrates the suspected increase of traffic to use the 

intersection accessing both Gibbons and travelling down the Newell/Kamilaroi Highways. 

MI feels it is imperative that the costing of a roundabout or traffic lights be undertaken. DV informed 

MI that studies have been completed with nothing ignored and that the intersection is been looked at 

on strategic basis. DV informed MI that currently the intersection is not servicing large traffic volumes 

so therefore at this stage it doesn’t warrant anything to be done. MI referred to a letter from RMS 

dated 23 May 2012 and the mention of a meeting taking place with RMS and Council. LT informed 

MI that nothing was schedules at this stage. CB enquired of DV is the intersection under 

consideration? DV informed yes definitely being looked at. 

3.55pm MI and LO left meeting 

1. Confirmation of Minutes from the May Meeting 

Unanimous 

Carried. 

2. Recommendations from the Narrabri Local Traffic Facilities Committee May 2012 

Meeting 

Nil 

MINUTES OF THE LOCAL TRAFFIC FACILITIES COMMITTEE MEETING OF COUNCIL THAT WAS HELD ON TUESDAY 

12 JUNE 2012. 


Reports of Committees 

Narrabri Local Traffic Facilities Committee 

MAYOR 

1 of 15 June 2012 Ordinary Business Paper


- 2 - 


3. Review Actions from the Previous Meetings 

3a) Truck Rest Area required between Wee Waa and Narrabri AND between Wee Waa and 

Burren Junction (item raised by Luke Tanner) 

AS informed the committee has placed traffic counters out. The data that was collected 

indicate that 1030 vehicles travelled over the road, 21.7% being heavy vehicles. 

DV mentioned that the funding for the rest areas need to be approved from people higher in 

the RTA. 

ACTION (LO and AS) 2/8/11: Dot points to be prepared and brought back to Committee to 

review and consider. Traffic counters to be placed on Boolcarrol Road to support 

recommendation for a rest area west of Wee Waa. 

UPDATE (LO) 6/9/2011: LO informed Committee that AS has advised that traffic counters 

were installed two weeks ago so therefore a report of the date will be made available for the 

next Committee Meeting. 

UPDATE (AS) 4/10/2011: AS confirmed that counters has been installed near the bridge but 

at this stage no substantial results to date. AS suggested that counters remain there until after 

the harvest season to get accurate results. 

ACTION (AS) 4/10/2011: AS to prepare an initial letter to the RTA indicating traffic 

counters are in place and a further report will be provided after the harvest season confirming 

the Committee’s argument for a Truck Rest Area to be allocated. 

UPDATE (AS) 2/11/2011: AS confirmed that a letter has been sent to the RTA and traffic 

counters have been in place for approximately one (1) month. The counters have recorded an 

ADT reading of 1100 vehicles per day with 20.5% of those vehicles being heavy vehicles. 

Committee agreed for this agenda item to remain with AS to report further every month with 

traffic counter results and a decision to be made following the completion of harvest. 

UPDATE (AS) 29/11/2011: AS informed Committee that he didn’t have the opportunity to 

check traffic counters due to weather conditions so therefore he will bring current results to 

the next Traffic Committee Meeting. 

UPDATE (AS) 6/3/2012: The data that was collected indicate that 1030 vehicles travelled 

over the road, 21.7% being heavy vehicles. 

UPDATE (AS) 3/4/2012: AS informed Committee that traffic counter was checked last week 

however, it was found that the counter had been destroyed due to flooding. AS informed 

Committee that a new counter has been installed and will remain there throughout the cotton 

harvest. AS to report back to Committee with further traffic counts at future meetings. 

UPDATE (AS) 1/5/2012: AS confirmed with Committee that traffic counters are still in place 

and will remain until end of the cotton harvest at which time he will report back to Committee 

with traffic counts. 


12 JUNE 2012. 




MAYOR 



- 3 - 


DV enquired if an exact location for the truck rest area had been decided upon. RL informed 

DV half way between Burren Junction and Wee Waa (Turkey’s nest) which is between the 

properties Kelvin Grove and Bonnie Hills (westbound side). 

ACTION (AS) 1/5/2012: AS to provide map for next Committee meeting so an exact location 

can be identified. 

UPDATE (AS) 12/06/2012: AS provided Committee Members with a map (two pages) with 

the second page zooming in on the “Turkey’s Nest” area being the proposed site for the rest 

area. AS informed Committee Members that is located approximately 26km west of Wee Waa 

on the Kamilaroi Highway which is the location of a very wide road reserve. ML enquired 

why west of Wee Waa and not between Wee Waa and Narrabri? RL informed that due to 

current conditions that would be the best location at the moment. CB enquired why in such an 

isolated area? i.e. no food outlets etc. RL informed that ultimately the truck drivers are only 

just looking for a rest area (self-sufficient drivers) with facilities not needed. 

AS informed Committee Members that the traffic counters have been in place for 

approximately three (3) weeks with one located near town and the other near the proposed 

site. ACTION (AS) 12/06/2012: Committee agreed wait for traffic counter figures which will 

be supplied by AS at next meeting. 

3b) Boggabri CBD – Pedestrian Crossing 

4.02pm LO returned to meeting 

The purpose of this report is to present to Council, the findings of an investigation into the 

installation of a proposed pedestrian (zebra) crossing within the middle of the Boggabri CBD. 

 

 

Current vehicle and pedestrian traffic movements. 

Compliance with RTA specifications. 

See Report TC-C 

UPDATE (LO) 2/11/2011: LO informed Committee that this request was received by the 

Mayor from a resident of Boggabri. 

AS informed Committee that the request doesn’t meet criteria as there is ample time to cross 

the street. AS has been to Boggabri himself whereby he watched a resident cross the street 

with a young child who dropped something in the middle of the street and the adult had time 

to stop pick the toy up and continue to cross the street very safely. AS enquired of DV does 

Council have delegation to install pedestrian crossings. DV informed that it has to meet 

warrant and traffic committee can install the crossing. AS believes that it is a similar situation 

as it is in Narrabri as it is a raised area the public assume it is a pedestrian crossing. ML 

enquired is there enough room for an island in the middle of the road? DV suggested that a 

refuge island could be installed with supplements and blisters. 

LO and other committee members agreed that it doesn’t warrant the installation of a 

pedestrian crossing. AS suggested that as a Committee review of the current crossing layouts 

could be completed with different options to be considered. 

ACTION (AS) 2/11/2011: AS to prepare a report for the next Committee meeting with 

different options for consideration. 


12 JUNE 2012. 




MAYOR 



- 4 - 


UPDATE (AS) 29/11/2011: AS informed Committee that report is yet to be prepared. LO 

informed Committee that at the last Council meeting it was resolved that a letter be sent to 

RTA requesting their requirements in regards to the installation of a pedestrian crossing and to 

date a reply is yet to be received. AS to hold off on preparing his report until such time a reply 

is received and that reply will be attached to the report. 

UPDATE (AS) 6/3/2012: AS reported that Council is still awaiting a letter from the RTA 

regarding this issue. DV explained to the committee that speed zones (top 100 list) has been 

the priority with the RTA over the last few months and that the requested letter will be sent to 

Council at a later date. 

UPDATE (DV) 3/4/2012: DV confirmed his previous advice in regards to the current 

priorities of RMS (formally known as RTA) however, he reports that they are starting to catch 

up and Council should expect to receive a reply letter in the next fortnight. 

UPDATE (DV) 1/5/2012: DV confirmed that he personally put the letter in the mail on 

Monday, 30 April 2012. Further discussions to occur at next Committee meeting upon formal 

receipt of letter from RMS. 

UPDATE (AS) 28/05/2012: See TC-A Report attached to Agenda. 

UPDATE (AS) 12/06/2012: AS referred to report prepared by him and his recommendation 

of a 40km/h ‘shared zone’ and a refuge island to be installed. DV enquired has the PAMP 

been approved and/or where is the funding up to? AS informed DV that he was unsure as to 

the PAMP’s current status due to it being prepared by another department within Council. RL 

suggested the item be deferred. DV suggested Council approach RMS for funding of PAMP. 

AS suggested that perhaps the LTFC could recommend the installation of the shared zone and 

refuge island which could be added to the PAMP wish list. LO enquired what happens if not 

justified in PAMP? DV advised if not justified observations etc would take place. DV also 

advised that there are consultants available to prepare the PAMP on behalf of Council but 

unfortunately he is not permitted to provide contact details for those consultants. LO 

suggested deferring item until outcome of PAMP however, maybe in the meantime get 

physical works approved. Committee agreed with LO suggestion. 

3c) Rose Street Heavy Vehicle Issue 

DV suggested that road warning signs and flagging of the area could be useful or road blisters 

be used as a last resort as they are effective. AS stated that traffic counters can be put in place. 

CB asked if there could be load limits painted onto the road as lots of trucks travel this road. 

AS commented that advanced warning signs could be put in place. DV stated that there is no 

provision under roads to undertake this. 

ACTION (AS) 6/3/2012: To put traffic counters down at 50km zones at Wee Waa. 


12 JUNE 2012. 




MAYOR 



- 5 - 


UPDATE (AS) 3/4/2012: AS informed Committee that traffic counters have been installed 

for approximately 2 ½ to 3 weeks and suggested they remain in place through harvest. The 

traffic counter is installed on Rose Street side (not highway) and readings of 1107 vehicles 

with 4.8% of those vehicles being heavy were recorded. AS presented to Committee a diagram 

illustrating installation of blisters. AS suggested that signage should be reviewed and if 

signage not appropriate then perhaps the installation of the blister should be considered. AS 

confirmed ongoing agenda item as he will continue to report back to Committee with traffic 

counter findings throughout harvest. 


and will remain until end of the cotton harvest at which time he will report back to Committee 

with traffic counts. 

RL informed Committee that a boll buggy went down the main street of Wee Waa last week 

and trimmed trees as it went with a large number of branches big and small falling off the 

trees onto the street. It was fortunate that an off duty police officer was following the driver 

and once the driver was out of the CBD the off duty police officer pulled over the driver, 

booked him and directed him to go back down the CBD and collect the branches that had 

fallen off due to his ignorance. AS suggested that the issue of heavy vehicles and machinery 

travelling through the CBD of Wee Waa should be bought to Compliance Officer’s attention 

for policing. BK informed Committee Police will attempt to step up their patrols at Wee Waa. 

AS believes that people will continue to sneak through until such time that people are booked 

for doing the wrong thing and the word will get around. 

UPDATE (AS) 12/06/2012: AS informed Committee Members there is no change with traffic 

counters still place and will report back to next meeting with a report of his findings. RL 

brought to Committee Members attention that GPS indicate Rose Street as the main 

thoroughfare through town. ACTION (AS) 12/06/2012: Committee agreed for AS to include 

in his report for next meeting the design and costing for blisters to be installed at both ends. 

3d) Wee Waa Museum Parking 

CB states that there have been a couple of near misses coming out of the museum driveway as 

trucks park right to the gate line. CB suggested that we mark the area with paint to ensure that 

trucks do not park to the gate way. DV recommended a stop sign be put in the area. LT also 

raised the issue that there is a resident truck that park on the footpath in Rose Street. CB stated 

that it is a site issue. However DL stated that there is no offence make with the trucks parking 

at the museum unless they are double parking. LT expressed that they are double parking in 

the area. AS raised the issue that there may be issues raised from the Caltex due to them losing 

business. 

ACTION (AS) 6/3/2012: To put traffic counters down at 50km zones at Wee Waa and draft a 

concept plan indicating No Stopping Zones. 

UPDATE (AS) 3/4/2012: AS informed Committee that it appears the problem is the double 

parking of trucks on the highway. AS confirmed traffic counters were installed opposite the 

Museum with results of 1800 vehicles of which 10% were heavy. AS suggested to Committee 

that counters remain with further monitoring and reporting back to future Committee 

meetings. 


12 JUNE 2012. 




MAYOR 



- 6 - 



and he will review the counts prior to next meeting and if there are enough recordings AS will 

prepare a report for Council. 

UPDATE (AS) 28/05/2012: See TC-B report attached to Agenda. 

UPDATE (AS) 12/06/2012: Committee reviewed report and approved the recommendation as 

per report. CB noted the North/South direction was wrong and AS will change prior to report 

being presented to Council. 

3e) Reserved parking area at old Ambulance Station, Lloyd Street, Narrabri (item raised by Mayor 

Faber to Lewis Oldfield) 

LO confirmed with Committee that the designated reserved park in front of the old 

Ambulance Station may no longer be required due to the relocation of the Ambulance Station 

to the new hospital. 

ACTION (AS) 1/5/2012: Committee resolved that a letter should be written to the NSW 

Ambulance Service (Narrabri) as a matter of courtesy requesting their confirmation as to the 

reserved parking being lifted and the park being returned to use by the general public. Further 

discussion to occur at next Committee meeting once reply received from NSW Ambulance 

Service. 

UPDATE (AS) 28/05/2012: See TC-C Report attached to Agenda. 

UPDATE (AS) 12/06/2012: Committee reviewed report and approved the recommendation as 

per report. 

3f) Safety of pedestrians under Creek Bridge at Selina Street end (item raised by Mayor Faber to 

Lewis Oldfield) 

AS presented to Committee a plan that was prepared sometime ago in regards to the area. AS 

informed Committee that the original plan dealt with the storm water issue with the removal 

of headwalls and the piping of the water straight to the creek. AS informed Committee that the 

road requires widening because of safety and ultimately the only solution is to legally 

formalise the plan (presented to Committee). AS confirmed that the footpath under the Creek 

Bridge would link with the current pedestrian foothpath that goes over the Bridge. DV 

enquired if Narrabri Shire Council has completed a PAM? AS informed DV no at this stage 

not completed. LO informed DV that Kristy Faris, Grants Officer has made application to the 

RMS for the preparation of a PAM. DV informed Committee that once PAM is in place it is 

likely that the proposal would be approved. LO suggested that firstly the PAM should be 

prepared and finalised and then secondly it should be up to Council to resolve where they 

want to go with this proposal. 

ACTION (AS) 1/5/2012: AS to prepare a report to Council for project to be added to capital 

works wish list. 

UPDATE (AS) 12/06/2012: AS informed Committee Members that he is currently still 

working on the report. Accordingly, report to be provided at a future meeting. 


12 JUNE 2012. 




MAYOR 



- 7 - 


4. Referrals to the Committee 

4a) Grain Valley Road (MR7709) Road Train Route – Report Attached 

The purpose of this report is to present to the Local Traffic Facilities Committee an 

application to operate Road Train type vehicles along Grain Valley Road (MR7709), between 

the Kamilaroi Highway and the Namoi Cotton Boggabri Gin. 

 

Compliance with RTA guidelines for restricted access vehicles. 

See Report TC-D 

4.20pm RL informed Committee he would leave room whilst agenda item was discussed. 

Committee agreed no need for RL to leave the room with CB to Chair this particular agenda 

item. 

UPDATE (AS) 12/06/2012: AS informed Committee Members report was completed as any 

other b-double route report. ML informed Committee that he received advice from Stuart 

Peden from RMS that ministerial approval would be required in regards to this item. 

DV informed Committee Members that he also spoke to Mr Peden prior to today’s meeting 

which Mr Peden informed him that the matter is still in a briefing mode situation and the 

argument is that Council does in fact have a ministerial delegation. Mr Peden suggested the 

matter be dealt with by this Committee then to Council for yes or no then to RMS for gazettal. 

Committee reviewed report and approved the recommendation as per report. However, ML 

requested that the objection of the Police be noted in the minutes. ML is not happy or 

comfortable with approving this matter as he feels there are safety concerns. 

4b) Nurruby Childcare and Pre-School Centre Parking – Report Attached 

4.27pm RL returning as Chair of the meeting 

The purpose of this report is to present to the Local Traffic Facilities Committee, a proposed 

parking arrangement between NSW Health Infrastructure and the Nurruby Childcare Centre. 

 

 

Previous parking arrangement prior to the hospital development. 

Design and construction in accordance with relevant standards. 

See Report TC-E and See Report TC-F 

UPDATE (AS) 12/06/2012: LO informed Committee Members that AS completed the design 

and the money has now been received from the hospital to enable the project to be completed. 

AS provided a background to Committee informing them that during construction of the new 

hospital workers were parking in front of the childcare centre which was a safety concern but 

also restricted parking available for parents/carers picking up and dropping off children to the 

centre. RL enquired was times going to be specified? AS informed that it would probably be 

best to leave it open as just Monday to Friday at this stage with no specific times to be noted. 

Committee reviewed report and approved the recommendation as per report (TC-E). 

Committee agreed that they were not in a position to approve report TC-F. 


12 JUNE 2012. 




MAYOR 



- 8 - 


4c) Narrabri Hospital Emergency Access – Report Attached 

The purpose of this report is to present to the Local Traffic Facilities Committee a request 

from the Ambulance Service of NSW to erect restricted parking signs adjacent to the driveway 

access used by the Narrabri Hospital Emergency vehicles. 

 

 

Vehicle and pedestrian safety 

Compliance with relevant Standards 

See Report TC-G 

UPDATE (AS) 12/06/2012: AS informed Committee Members that report was prepared a 

result of a complaint received from the Ambulance Service with cars parking to close to 

access driveway. Committee reviewed report and approved the recommendation as per report. 

4d) AB-Triple Road Train Trial – Millie Road (SR 01) – Report Attached 

The purpose of this report is to present to the Local Traffic Facilities Committee an update on 

the current AB-Triple trial along Millie Road (SR 01). 

 

 

Current use by AB-Triple type vehicles 

Insufficient amount of data collect to assess the route 

See Report TC-H 

UPDATE (AS) 12/06/2012: AS referred Committee Members to prepared report and 

informed Committee Members that not one triple has run on the road. Committee reviewed 

report and approved the recommendation as per report. 

5. General Business 

Santos North Western Tour 2012 

AS informed Committee that all necessary paperwork was received from Kurt Polock, 

Cycling NSW in the last couple of days with an urgent report prepared which was presented to 

Council Committee Meeting earlier this date. Copy of the report together with the resolution 

(from the Committee Meeting) was provided to Committee Members. 

DV enquired has insurance been provided? AS confirmed yes $20m Public Liability 

Insurance. DV informed Committee Members that he had reviewed the TCP and noted there 

was no mention of how communication would occur between marshals. 

ML informed Committee that he had no objection in regards to the event with his only 

concern being heavy vehicles. 

RL raised the issue that he was of the understanding that this type of event by law was 

required to be advertised for a period of fourteen (14) days. 


12 JUNE 2012. 




MAYOR 



- 9 - 


Committee agreed on a whole that this event could have been handled by Cycling NSW a lot 

better but moved to adopt recommendation. RL read to Committee:- 

/2012 RESOLVED on the motion moved by Cr Clements/Kelly that subject to the 

recommendation of the Local Traffic Facilities Committee (including any conditions) from 

that included in the business paper for the Committee meeting held Tuesday, 12 June 2012, 

Council approve the request made by Santos/NSW Cycling as tabled, to be conducted in 

Narrabri on Thursday, 21 st June 2012. 

Committee raised their concern regarding separation of traffic and cyclist in CBD area. CB 

suggested an extra condition be included that two marshals are to be placed on the pedestrian 

crossing (CBD area). LO suggested the high type witches hats with tape in between. AS 

suggested perhaps a reflective bollard with tape should be a minimum requirement. 

Committee agreed on a whole to adopt recommendation with extra conditions of two marshals 

required at pedestrian crossing in Narrabri CBD and second condition being physical barriers 

to be installed in Maitland Street between Doyle and Bowen Streets. 

Tibbereena Street Intersection 

LO informed Committee correspondence was received from a local ratepayer voicing her 

concerns regarding the Tibbereena Street T-Junction. LO read part of the letter:- “Four times 

in the last month I have been coming over the bridge and turning left into Tibbereena Street, 

only to have cars coming through the Give Way sign and not giving way. Two of them were P 

Platers. I think we need a Stop Sign there and perhaps at the other Give Way sign to cars 

coming over the bridge and turning right into Tibbereena Street”. 

DV informed Committee that he doesn’t see a problem with the intersection it appears the 

problem is with lane changing. LO suggested that the correspondence be noted as discussed in 

General Business with concerns received and noted with the matter being referred as a Police 

matter. 

Tarrawonga Coal Mine (haul road) 

LO informed Committee correspondence was received from Whitehaven Coal regarding an 

incident which occurred in February 2012 on their haul road and they were seeking advice 

from Council as to whether or not it must be reported to Council? ML raised the issue that the 

incident would have to be reported to WorkCover. LT raised that Council doesn’t need to be 

made aware of these type of incidents which occur on their haul road. 

Modern road trains with tri-axle dollies 

LO informed Committee correspondence was received from RMS (dated 24 May 2012) in 

regards to “modern road trains with tri-axle dollies”. ML informed Committee he was aware 

and Committee agreed for correspondence to be noted. 

6. Next Meeting 

Tuesday, 3 July 2012 

Meeting Closed: 

5.05pm 


12 JUNE 2012. 




MAYOR 



























7 

SECTION 355 

COMMITTEES 



NARRABRI SHIRE COUNCIL JUNE 2012 SECTION 355 COMMITTEES 

7 SECTION 355 COMMITTEES 

Section 355 Committees received to date – Nil. 

REPORT OF THE SECTION 355 COMMITTEES OF COUNCIL PRESENTED TO THE ORDINARY MEETING OF 

COUNCIL THAT WAS HELD IN THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, 

NARRABRI, ON FRIDAY, 29 TH JUNE 2012. 


MAYOR


8 

DELEGATES REPORTS 



NARRABRI SHIRE COUNCIL JUNE 2012 DELEGATES REPORTS 

8 DELEGATES REPORTS 

8.1 NOSH ON THE NAMOI (GAS:EL) 

RECOMMENDATION: That the Council receive and note Councillor Sevil’s Delegates 

Report on the Nosh on the Namoi. 

As Council’s delegate I attended the Annual General Meeting and a general meeting of Nosh on the 

Namoi on 15 th May 2012. 

Despite the fact there were only nine people attending, a successful AGM was held, and a 

committee was elected to organise and run next year’s Nosh. Clare Felton-Taylor did not seek reelection 

as President. Clare has worked extremely hard as president over the last two years and her 

efforts were acknowledged by all present. The new president is Jane Trindall. Grace Farrer is the 

new Vice-President. Robyn Smith continues on as Secretary – a role she carries out most 

efficiently. Helen Carroll was elected assistant secretary, and Shirley Burraston remains Treasurer. 

The meeting accepted with regret the resignation of Yvette Cunningham, last year’s Vice- 

President. Yvette has been a tireless worker on Nosh committees for many years. 

During the General Meeting there was discussion about this year’s Nosh and the consensus was 

that this, the tenth Nosh, was probably the most successful yet. I feel sure Council appreciates and 

congratulates the committee and indeed all previous committees and volunteers involved in 

keeping this concept alive. I have attached copies of both meetings and financial figures for your 

perusal at Attachment 8.1.a. 

Cr George Sevil 

DELEGATE 

DELEGATES REPORTS PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 

NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH JUNE 2012. 


MAYOR


Delegates Reports 

Nosh on the Namoi 







































8.2 BUSH MEETS BEACH 2012 (LK:EL) 

RECOMMENDATION: That the Council receive and note Councillor Knox’s Delegates 

Report on the Bush meets Beach 2012 Program. 

I met with a Randwick City Council representative to discuss the Bush meets Beach 2012 Program 

whilst in Sydney for the Annual Shires Conference. 

An outline of the program and covering letter from Randwick City Council is shown at 

Attachment 8.2.a. 

Initial contact with regard to the program has been made with both Narrabri and Wee Waa High 

Schools, but for the project to commence real commitment is required from both schools. 

Cr Les Knox 

DELEGATE 




MAYOR


Hi Les, 

This is a brief summary of the project that I spoke to you about last week. We have a school in 

Sydney who is willing to host a group from outback NSW for any time up to a week. What we 

need is a commitment from possible schools who we can work with. 

Susana Rowbotham (Woollahra Council), wrote the attached brief and has been in contact with 

Narrabri and Wee Waa High Schools but there haven't been any real commitment. Let me know 

if there is any way that you can assist us with the schools. 

Cheers 

Gary Ella 

Community Project Officer: Aboriginal Services 

Community Programs & Partnerships 

Randwick City Council 

www. ra ndwick. nsw.gov. au 

Delegates Report 

Bush Meets Beach 2012 



Project Proposal 

Project Title 

Bush meets Beach-2012 (this name is open for change) 

ProJect Ove¡view 

The aim of this project ls to stimulate and advocate a commitment to Aboriginal and Torres Strait 

lslander Communities, in line wilh our commitment and participation in the Eastern Region Local 

Government and AboriginalTorres Strait lslander (ERLGATSI) Forum. 

Objectlves 

The Forum promotes Reconciliation themes and activities and enables networking and the sharing of 

information, issues and ideas at a regional level, 

DPOP 

1,4.1 Provide a range of social and cultural programs and resources to key target groups, including 

youth, seniors, Aboriginaland To¡res Strait lslanders. 

1.4.2 Participate in the Eastern Region Local Government Aboríginal and Torres Strait lslander Forum 

(ERLGATSI). 

SpecífÍc objectives 

Secondary objeclives 

Outcomes 

Background 

The ERLGATSI Forum is comprised of 6 Local Government Areas and its aím is to stimulate and advocate a 

commitment to Aboriginal and Torres Strait lslander communities. 

The Forum is committed to working together with all members of the community to promote Reconciliation 

and to encourage acceptance of a diverse range of cultures, 

Our vision is for an Australia that recognises and respects the special place, culture, rights and contribution 

ofAboriginalandTorresStraitlslanderpeoples;andwheregoodre|ationshipsbetweenlndigenousandnonlndìgenous 

Australians become the foundation for local strength and success; and the enhancement of our 

. natìonalwellbeing. 

We understand that Reconciliation is about building relationships between lndigenous and non-lndÌgenous 

people for the benelit of allAustralians. We also advocacy and public education work, are about building 

sustainable frameworks for lasting change in Australia. 

We run a number of activifies and projects on a yearly basís, These are the Pauline Mcleod Awards for 

. Reconciliation and the School's Art CompetitÌon, The Forum also promotes the development of 

Reconciliation Action Plans within member Councils. 

The ERLGATSlforum members would like to develop partnerships with relevant organlsations and 

individuals with the aim to improve relationships between Aboriginal and Torres Strait lslander and other 

Project Title; 

Bush meets Beach 

Project Sponsor: 

Susan Turner 

Date: 16 December, 2011 

Project Manager: 

Susana Rowbotham Gary Ella 

lRandwick Councill 

File Name: Project Proposal 

ProJect Client: 

ERLGATSIFoTum 

Page: 1 of 5 





Australians we need rnore people talking about the issues and coming up with innovative ways to create 

positive change. 

Priority 

This project will be developed as a pilot project. The aím is to increase interaction and relationships between 

school communities from lndigenous and non lndigenous backgrounds as well as city vs rural communities. 

The ERLGATSI Forum conducts the PMLA and the school's art competition on a yearly basis. These two 

activilies are the main activities carried out by the Forum and this project need not detract resources from 

these activities. 

Other related Projects 

Pauline McLeod Award 

Primary School's Art competition 

ERLGATSI Forum 

ProJect Objective 

lncrease participation by high school students in activities that promote Reconciliation. 

Promote networking between schools with young people from lndigenous and non-lndigenous 

backgrounds 

lncrease understanding and awareness on Reconciliatlon issues 

Provide an opportunity for high school students in rural NSW to develop a higher education path and 

to link them with resources and support systerns in Sydney. This includes support by local schools. 

Scope including key deliverables 

/n Scope 

The purpose of this project is to promote a better understanding and cooperation between lndigenous and 

non-indigenous students. The expected outcome of thls project in an improved understanding and 

collaboration between lndigenous and nonlndigenous partners and to provide indigenous high school 

students from rural NSW an opportunity for support and a career path lowards higher education. 

The project will include a program of activities that brings together students from very different regional, 

social and cultural backgrounds. Students from Narrabri area will be invited to travelto Sydney and 

participant in a cultural and beach exchange project. The range of activities will be determined by all 

stakeholders. 

However, the ËRLGATSI forum members will invite Life Saving Glubs in the Eastern Suburbs to offer time 

and expertise to conduct a series of aclivities for young people. This is particularly relevant for young people 

coming from rural NSW, At the same time localstudents will have the opportunity to act as host for Bush 

visitors. Rural students will be invited to prepare an actlvity of their choice to present to city student. This 

activity will highlight issues surrounding their living conditions, cultural influence and relationships with the 

land. 

ln order for this project to work as an exercise of reconciliation, rather than highlighting the ditferences 

between the two groups of students, we thought of including a thread to the exchange should instil in 

regional students a desire to aspire and develop higher education pathway. 

Project Title: 



Susan Turner 

Date: 1ô December, 2011 

ProJect Manager: 


lRandwick Council) 

File Name: Project Proposal 

Project Client: 


Page: 2 of 5 





Ouf ofScope 

A partnership agreement or simitar document will be developed with a range of stakeholders. This document 

will detail all responsibilities, including costs, 

Assumpfíons 

Ascham schoolwill provide accommodation and most meals to studenls and accompanying teachers. 

Students from lndigenous backgrounds will commit to continuing their studies into years 11 and 12 

Constraints 

Weather is another constraint as the project involves a range of activities by the beach. This included time of 

year as well as weather on a particular day chosen for an activity. 

Heavy calendar of events in all schools 

Budgetary constraints (a budget plan will be developed) 

Parental support (or lack of) 

DelÍverables 

. Cultural exchange between lndigenous and non-lndigenous students' 

r Higher education career path opportunitìes for rural lndigenous students. How to go about it. Who 

can support. lndigenous students from Rural NSW witl be inhoduced to a number of assistance 

programs in Sydney aimed at supporting them if they chose to continue their studies in Sydney. 

Raising awareness of tho gap in educational and employment opportunities 

lmproved networking and development of support systems between city schools and rural schools 

. Beach Life saving activities/skills development for students from Narrabri with the participation of 

localschools? 

Long term objective 

Develop a strong partnership between two Sydney (predominantly non-lndigenous) schools and two Rural 

(predominantly lndigenous) schools. The aim of this partnership is to assist students in a transition to 

accessing Tertiary education opportunities. 

Local schools and rural schools may then become long time partners in providlng a long term support 

program for rural lndigenous students. ln_c-lg_Çg i1fp 9¡Q gta-ts on the gaq betwq-el.lndige!9!9.qJld"l-o..nj¡dlgensus 

young peóple's acçess !o e-ùq91tiõ¡{emp!oy!'!gnl.gpþ-örtuitililes.' 

-' ' 

Governance 

02 9399 0893Jasmlne Offerman (GDO Nanabri Shire Council) 

67 996887 P roj ect CIi enüOw ner 

02 

ERLGATSIFoTum 

Project Sponsor 

ERLGATSI Council members 

Cr Dominic Wy-Kanak??? 




Susan Turner 

Date: 16 December, 2011 



(Randwick Council) 

File Name: ProJect Proposal 


ERLGATSI FoTum 

Page: 3 of 5 




8.2.a 

Aboriginal Education 

6fllo Percentage of Aboriginal children significantty behind non-Aboriginal children by the time 

they start Year One [1J. 

40% Percenlage by which an Aboriginal student's chance of employment rises if they 

complete year 1 0 or 1 1 . Completing Year 12 increases employment prospects by a further 

13%171, 

36% Percentage of people in remote communilies have access to a llbrary [9]. 

4t/o Percenlage of the Northern Territory's school-aged population who is lndigenous. Same 

rate for all of Australla: 4% 1141. 

10.4o/o Unemployment rate for Aboriginal adults reachìng Year 12 education level. Same rate 

for non-Aboriginaladults: 3.6%1171, There is no difference for adults with a university degree. 

240/o Pe¡cenlage of people in remote communities have a school that goes up only to year 12, 

2970 have a school up to year 10 [91. 

10o/o Percenlage of Aboriginal children who gráduate from year 12 l8l. 

40o/o Percenlage of Aboriginal children who stay at school until year 12, compared to 76% 

among non-lndigenous chlldren [4]. 

21o/o Percenlage of lndigenous people aged 15-64 who had completed year 12 in 2008. 

Same figure in 2002: 18%; flgure for non'lndigenous people in 2008: 54o/o111l. 

46.5% Retention rate of lndigenous students in 2008. Same figure in 1995: 30.7o/o112). 

40o/o Percenlage of Aboriginal people with a vocational or higher education qualification in 

2008. Same figure for 2002:32o/oi for the non-lndigenous population in 2008: 650/o,in2002: 

4970 [151. 

647o Preschool enrolment rate for Aboriginal children in 2009 

@) 

o"o *o'"' 

Attachment 





ProJect Manager 

Working Party: 

Susana Rowbotham Woollahra Council 

Gary Ella Randwick Council 

Manager of the Proiect Manager 

Susana Rowbotham 

ProjectTøam Members 

Jasmine Offerman (Narrabri Shire Council) 

Stee ri n g Com m itteeMo rhl ng P artY 

Key Stakeholders 

Jasmine Offerman (Nanabri Shire Council)ERLGATSI Forum Councilmembers ) 

schools ', (()t't'/r"' ¿' / ¿ ¿"'! 

RLSC 

/ ''''"'' 7 

UNSW \ 

NCIE 

I 

) 

Preliminary Schedule 

Item Milestone Date Responslbllity 

2; N, 

'? ùj 

Preliminary Resource and Gost Plan 

Deliverable/Milestone/Phase Resource Gost 

Contact and engagement with Statf time 

NI 

local schools 

Resourcing accommodation for Staff time 

Nit 

students and supervisor at local 

Note: the project will not be able to 

schools 

go ahead without the commilment 

from schools and/or organisations 

Resourclng transPort for rural 

students to come to SYdneY 

Resourcing transport for local 

activities 

Develop activities Þroqram, 




Susan Turner 

Staff time 

Bus 

Fuel 

Statf tlme 

Bus 

Fuel 

Communitv transoort 

Date:'16 December, 201 1 



lRandwick Council) 

suooort 

ERLGATSIFoTUm ís able to 

allocate funding for transPort 

ERLGATSI Forum is able to 

allocate funding for transPort 

File Name: Project ProPosal 


ERLGATSIFoTum 

Page: 4 of 5 





including resources needed and 

responsibilities 

Engage a media/tv crew to 

document the oroiect 

Hopefully will do free of charge 

Prellmlnary Project Risk Assessment 

Risk Level (hiqhlMed ium/Low) Manaqement Strateqv 

Who is responsible for kids on 

iournev. stav at schools 

Medical emeroencv and contacts 

Media - who talks to media 

Conduct of kids 

Water sports/aclivilies- potential 

for incidents 

Supervision of kids 

All particlpants can demonslrate 

an expected level of water 

comoetencies 

Attachments 

Project Approvals 

Project Manager 

Project Sponsor 

Project ClienUOwner 

Project Titte: 


Froject Sponsor: 

Susan Turner 

Datê: 16 Deceinber, 2011 



lRandwick Councilì 

Fi[e Name: Project Proposal 

Project Glient: 


Page: 5 of 5 





8.3 NAMOI LOCAL GOVERNMENT GROUP (JC:EL) 

RECOMMENDATION: That the Council receive and note Cr Clements’ Delegates 

Report on the Namoi Local Government Group meeting held Thursday, 14 th June 2012. 

I was unable to attend the last meeting of the Namoi Local Government Group Meeting held in 

Gunnedah on Thursday, 14 th June. 

Attached for information at Attachment 8.3.a is the Agenda, Business Papers and associated 

attachments, along with the draft Minutes from the last meeting held 30 th April 2012. 

Cr J Clements 

DELEGATE 




MAYOR


Draft Agenda 

Namoi Local Government 

Group Meeting #31 

Thursday, June 14 2012 

12 noon for 12.30 pm start (Lunch provided) 

Namoi CMA Board Room Gunnedah NCMA Office Abbott St 

Gunnedah 

Meeting called by: Executive Officer: Felicity Baker 

Type of meeting: 

Normal Committee Mtg 

Attendees: 

Apologies: 

----- Agenda Topics ----- 

1. Chairperson’s Welcome 

2. Apologies 

3. Acceptance of minutes from previous meeting 

4. Review of Actions from previous meeting 

5. Update Namoi CMA CAP process Namoi CMA 

6. Partnership for 2012 Update/proposed 

revegetation project 

Jeremy Cape Namoi CMA 

7. Acknowledgement of Colleen Fullers Award Kevin Ferrier (Chair) 

General Business 


Namoi Local Government Group 



Namoi Local 

Government Group 

To: 

NLGG Committee Meeting 

From: 

CC: - 

Date: 21/06/2012 

Re: 

Purpose 

[One sentence clearly stating the purpose of the memo] 

Background 

[Short summary of relevant background information to set the context of the issue] 

Issue 

[Succinctly state what are contentious issues; what is requiring a decision] 

Policy Implications 

Financial Implications 

Legal Implications 

Comment/Options 

[Description of issue, relevant supporting information and suggested position or response] 

Conclusion 

[For complex reports etc] 

Recommendation 

[One sentence recommending action required; if the memo is for information only] 

Sign off – person’s name 



• Page 1 




Meeting 30 

Draft Minutes 

12 April 2012 

Namoi CMA Board Room 

Gunnedah 2380 

12 noon - 2.30pm 

----- Meeting Minutes ----- 

Attending: 

Apologies: 

Gerry Moran, Kevin Ferrier (Walcha) Carolyn Hunt (GSC), Geoff Mitchell (TRC), Bevan O’Regan, John 

Clements (Narrabri), Donna Ausling (Liverpool Plains) Jeremy Cape, Felicity Baker, Namoi CMA 

Genivieve Harrison, Bruce Logan, Natasha Soar (TRC), Ron Van Katwyck, Col Stewart (LPSC), Lew 

Oldfield (Narrabri) Colleen Fuller, Leon Mills, Lachlan Johnson (Gunnedah) Janelle Archdale (Walcha) 

Motion: Apologies accepted 

Moved: Carolyn Hunt (Gunnedah) 

Seconded: Gerry Moran (Walcha) 

Adopted 

Acceptance of minutes 

Motion: Minutes of previous meeting accepted 

Moved: Geoff Mitchell (TRC) 

Seconded: Carolyn Hunt (GSC) 

Adopted 

Review of Actions: The Planning meeting was held but there were no real outcomes. A general discussion took 

place with Bevan and John in regard to Namoi CMA operations. 

30.5 Update: Namoi CMA CAP Process Jeremy Cape Namoi CMA 

CAP Submission: No Change. Formally submitted to the Natural Resource Commission on 6 th September 2011 and 

recommended for it to be approved and signed off hopefully early 2012. Draft available on the Namoi CMA 

website. Adaptive management whole of government design approach. Other CMA’s will now commence their 

planning. Speculation is that as this was a pilot and the other CMA’s are now doing their CAP’s it may wait until all 

are final. 

Gerry asked about investment funding. Jeremy explained that the two processes are separate. CANSW/Caring for 

Our Country funding is biennial and is framed by NCMA investment plan. Eg . Weeds project is a good example of 

funding framed by the resilience approach. Gerry pointed out that Walcha Shire is over three Catchments so can 

funding be used across boundaries? Jeremy explained that there are formal and informal processes to work with 

neighbours. 

30.6 Partnership for 2012 Jeremy Cape Namoi CMA 

Jeremy explained the Namoi CMA makeup. No notice yet of 2012-2013 funding though probably similar to last 

round. This year (2011-2012) approx $15,000 to expend. 



Page 1 of 2 



30.7 Tamworth Regional Council Partnership Suggestion Geoff Mitchell TRC 

Geoff spoke to the two proposals relating to seed collection and climate change. (Attached FYI) 

Seed Collection proposal: Both very relevant proposals and could be considered but to also consider that this could 

perhaps be incorporated into a bigger project in the next funding period for an across catchment project. Geoff 

happy to sit on this proposal and deal with it when funding availability is known. Carolyn Hunt noted that 

Gunnedah would be interested to participate as well. Jeremy noted that a business model will be needed. 

Motion: That the NLGG support in principal a seed collection and storage project and ask that NCMA progress the 

project through the necessary professional and technical procedures when appropriate. 

Moved Geoff Mitchell Seconded Carolyn Hunt 

Climate Change at a Local Level proposal. See attached paper. Geoff clarified that since he put forward this 

proposal other funding has become available so this project is now superfluous. 

John asked how climate change information can be used for this catchment. Jeremy explained that new evidence 

will show adaptation by species, how they behave under threat especially in regard to already identified species in 

the Pilliga and Mt Kaputar. Possible development for workshop ideas – Tablelands. 


Across boundary funding: Gerry- Walcha council boundaries in three catchments. Use of CMA funding across 

boundaries. Jeremy: Veg Community wetland funding directed more specifically to Walcha Shire. Need to try and 

identify opportunities for CMA to work with landholders. Can come to across boundary agreements and form 

partnerships. 

Namoi Councils relationship: Jeremy noted Alison Gaffin’s (TRC ex NLGG) suggestion that NLGG become a sub 

Environmental Committee within Namoi Councils. 1)That there is some confusion about the roles of the two 

groups. 2) Potential that an Environmental Committee may be an opportunity to feed projects within the bigger 

projects of Namoi Councils. 

Geoff explained that the roles of the two organisations are quite distinct. Namoi Councils is orientated with a 

political bent whereas NLGG has NRM environmental issues at heart. Perhaps better to let things sit. Jeremy stated 

that in a conversation with Bruce Brown (GM NCMA) that Steve Bartlett (Namoi Councils) has not been approached. 

Review ToR of Namoi Councils 

Next Meeting Thursday 14 June 2012 

12 for 12.30 pm NCMA 

Board Room Gunnedah 

Abbott St Gunnedah 

Meeting finished 2.30pm 



Page 2 of 2 



NAMOI LOCAL GOVERNMENT GROUP PLANNING WORKSHOP 

PROPOSAL FOR A 

SCHOOL STUDENT SEED COLLECTION, RAISING AND PLANTING PROJECT TRIAL 

Namoi Catchment Action Plan 

3.4 Catchment Target Terrestrial Biodiversity 3 

By 2020 contribute to the recovery of priority viable threatened species, population and 

communities. 

Aim 

 

 

To build the capacity of individuals/organisations to expand the extent of native 

habitats in fragmented landscapes. 

Revegetate to improve connections between remnant native vegetation across 

private and public lands. 

Proposal 

 

To develop seed collection, raising and planting in the region through the 

participation of school students. 

o A trial project could be initiated with rural and urban schools to gauge the 

success of the project with a view to inviting wider participation of the regional 

schools. 

Budget 

 

Costs are minimal. 

o Seed raising trays, seed raising mix, tools for planting, eco-cartons. fertiliser – 

$5,000 

o In kind support – council staff to assist with seed collection and ongoing 

support with the students. 

o Presentation by Horticulture staff/interested community members as to the 

benefits of undertaking biodiverse plantings and the effects on the ecology of 

the region. 

o Explanation of methodology. 

Tamworth Regional Council is prepared to initiate a trial of this project at a number of 

schools in the Council area and report back to the NLGG at the completion of the trial. 





NAMOI LOCAL GOVERNMENT GROUP PLANNING WORKSHOP 

PROPOSAL FOR A 

LOCAL GOVERNMENT GUIDE TO MANAGING BIODIVERSITY, URBAN BUSHLAND, RIPARIAN 

AND ROADSIDE VEGETATION ACROSS THE NAMOI CATCHMENT IN A CHANGING CLIMATE 

Climate change represents a major issue for the Australian community, with many emerging 

risks, as well as opportunities. It is important that these risks and opportunities are 

understood at a catchment and local level, since regional differences in terms of socioeconomic 

characteristics, physical environment and existing biodiversity will significantly 

determine local communities’ vulnerability to climate change, as well as the adaptation 

opportunities that are available to them. The impacts of climate change will vary 

considerable across the Namoi Catchment and sub-catchments from Walcha to Walgett. 

As information about climate change becomes more readily available, on-ground biodiversity 

and bushland managers in state government departments, catchment management 

authorities and local government are now faced with reconciling that information with their 

strategic and operational planning. Local councils are often charged with the task of 

managing much of the biodiversity and bushland assets within their areas often with 

inadequate knowledge, human and financial resources. 

Knowledge of how changes in climate will impact these assets is difficult for local 

government to attain within the existing resources and skill base. Therefore, it is important 

that councils work closely with catchment management authorities, State and Federal 

governments and research agencies to better understand the issues faced and form 

research partnerships to better plan for effective action. 

This project would provide an opportunity to discuss the science of climate change with the 

operational land managers. Essentially this means bringing the science out of the models 

and applying it in long term strategic planning and on-ground operations to find the most 

efficient ways of protecting natural assets in a changing climate. Councils are beginning to 

consider the impacts climate change could have at the local level and assess their risks 

particularly in relation to infrastructure. 

In this project, the NLGG could investigate the current understanding of the potential impacts 

of climate change on the ability of local governments to manage their biodiversity and 

bushland assets. It could also identified the challenges councils already face in this issue to 

determine what opportunities are available, where the knowledge gaps are and ultimately 

what further steps need to be taken to enable councils (and government agencies) to 

successfully adapt management strategies to a changing climate. 

The objectives of the proposed project are to: 

1. Document the needs, issues and opportunities for local government to enable 

councils to support species and ecosystems to adapt to climate change – with a 

strong focus on biodiversity and bushland management on reserves, roadsides, 

riparian areas and other public land; and 

2. Identify knowledge gaps and develop solutions to enable councils to manage public 

and private land biodiversity in a changing climate. 

Potential Key Project Outcomes: 

1. Improved understanding of projected climate change impacts in the Namoi 

Catchment leading to increased awareness of potential future challenges for 

managing bushland and biodiversity assets in the region; 





2. Increased collaboration between the NLGG councils and the CMA to understand 

potential climate change impacts in the region and assess future challenges and 

opportunities to work together; 

3. Interaction with NLGG councils and community to determine the current level of 

understanding and engagement in issues around climate change and biodiversity 

and bushland protection; and 

4. Allow for planning future planning for vegetation management, enhancement and 

conservation. 

The project could evolve through six key steps: 

1. A comprehensive ‘Literature Review’ of climate change issues relevant to the 

Catchment to pull together information on climate change in general, how climate 

change is expected to affect Australia and more specifically the Namoi Catchment, 

how it may impact on biodiversity (flora, fauna and ecosystems), and what role 

councils need to play in managing their natural assets in a changing climate; 

2. Take the information from the Literature Review and investigate the projected climate 

change impacts for the Namoi Catchment and interpret the results to determine the 

potential impact on local biodiversity assets. This would result in a ‘Projections 

Paper’. A customised “Climate Futures” report for the Catchment could be provided 

by CSIRO for this review. In this report it would project that the “most likely climate 

future” for the Catchment including increasingly drier and hotter climatic conditions 

with increasing intensity of rainfall events likely in some seasons, etc; 

3. With the information gained about the projections for climate change in the 

Catchment it was is important to test this information with the NLGG councils to 

determine what the key challenges and opportunities are going to be, to better 

understand what the needs are in terms of enabling councils to best protect 

biodiversity and bushland assets in a changing climate; 

4. The next step of the project would be an investigatory workshop with NLGG councils 

resulting in the development of an ‘Issues Paper’. The workshop would provide the 

opportunity for expert speakers to present information on climate change, how it can 

impact on biodiversity and the role of councils as land managers. It also provided an 

opportunity to obtain first hand information from council employees working in a 

range of positions on the understanding of the issues, what the needs are, what are 

considered the key challenges for the region and what opportunities they perceive for 

improving their ability to tackle any issues arising; 

5. The workshop and the development of the ‘Issues Paper’ may also identify areas 

where local government requires additional information or expertise to use in 

strategic planning and operations for the best outcomes for biodiversity to survive in 

the long term; and 

6. Publish the results as a Guide to Managing Biodiversity, Urban Bushland, Riparian 

and Roadside Vegetation Across the Namoi Catchment in a Changing Climate to 

assist the NLGG Councils, Namoi CMA and government agencies. 

This project could be a valuable step in helping enable councils, the CMA and other 

government agencies to understand, plan for and act to help maintain their biodiversity and 

bushland assets in the long term. It will effectively created partnerships between councils, 

other land management agencies and with research institutions. 

The project would be administered by the Namoi CMA as the lead agency with project 

partners including the NLGG, the CSIRO, the Office of Environment and Heritage, Land and 

Property Information (Lands Department), the Livestock Health and Pest Authority and the 

Department of Primary Industries. 









8.4 ATTENDANCE AT THE PLNSW NE ZONE ORDINARY AND ANNUAL 

GENERAL MEETINGS 10 MAY 2012 

Author: 

Conflict of Interest: 

Councillor Cathy Redding 

Nil 

RECOMMENDATION: That Council note report on attendance of Councillor Cathy 

Redding at the Ordinary and Annual General meetings of the PLNSW NE Zone. 

Issues 

 

Attendance at Zone meetings of the Public Libraries NSW (PLNSW) allows the Library 

Council Representative to remain abreast of issues that affect libraries on a regional, state 

and national level. 

Background 

Councillor Redding and Librarian Jenny Campbell attended the PLNSW meetings held on 10 May 

2012 in Guyra. 

Current Situation 

The Annual General meeting was opened. 

The Chairman’s report was presented by Cr Linda Gill, who recognised the work of the library 

managers and elected representatives. Special mention was made of how active the NE zone was in 

setting high standards in the library sector. 

New office bearers were elected and the results were as follows :- 

Chairman – Cr Linda Gill 

Vice Chairman – Cr Bill Heazlett 

Zone Rep to the PLNSW subcommittee – Chairman and therefore Cr Linda Gill 

A full minute of the meeting is attached. 

The Ordinary meeting followed. 

Cr Graham Smith presented his Executive Report – report attached 

In the absence of the State Library representative, Leanne Perry the State Library Report was tabled 

– full report attached. 

Discussion of the National Year of Reading Initiatives is summarised in the attached discussion 

notes 

Each Library shared what they had been doing since the NE Zone last convened. These discussions 

notes are attached – Narrabri Shire Libraries’ news is included herewith:- 




MAYOR


Narrabri 

Running National Simultaneous Storytime. 

Two author events in the last year and another one is coming up. 

Narrabri Library applied for $10,000 from Optus to establish youth book group. This has been 

used to purchase kits. The project will also generate publicity for Narrabri and all libraries. The kit 

will be available to other libraries who wish to run a similar program. 

100 years travelling display from the State Library was hosted by Narrabri Library. The Carved 

Trees Exhibition will be in the Narrabri Library in June. 

Scinema Science Film Festival is booked for August. 

Narrabri Library is trialling new mobile stocktake system, which is portable and very effective. 

Boggabri library has been recarpeted. 

New Wee Waa Library – hoping for handover this month and then shelving will be fitted and 

landscaping finalised. 

Booked the Far Out Display from the State Library. 

Approached by TAFE and Joblink plus to conduct computer classes in the library 

Already booked first school holiday visit 

NYR 

 

 

 

 

Narrabri Library sent out invitations to all service groups so they can hold their meetings in 

the library. Already getting bookings. 

Voting tree for a favourite book– now contains strings of votes – hundreds of votes already 

Fractured Fairytales – take storytimes to Narrabri Shire schools as well as run storytimes at 

Narrabri library. The aim is to explain what fairytales are, then get children to create own 

fairytales using mixed up themes. The stories created will be judged and the winners will 

be bound into a book and then presented back to the schools. There will be an ebook also. 

Nearly 1,000 children will be involved in the promotion by the time it is completed 

There will be a membership drive via a Santos bike race through Narrabri 

Discussion was held on sharing of Library resources and a motion requesting “When a person 

becomes a member of their local library it automatically makes them a member of the State 

Library” was suggested for the full AGM of the PLNSW. It is hoped this will help alleviate the 

expenses libraries incur in regard to e-resources and will also have a further flow on effect for other 

resources. 

Meeting dates were set for 2013 meetings. Wee Waa was accepted as the host for the May meeting. 

The small cost of hosting the meeting will reap financial gain for Narrabri as 26-30 delegates will 

need accommodation and meals during their stay. The new Wee Waa Library will be highlighted 

during the visit. 

General business was conducted and is recorded in the attached minutes. 




MAYOR


Attachments 


State Library Report 

NE Zone Constitution updated 

Guyra ordinary minutes 10 May 2012 

Guyra AGM Minutes 10 May 2012 

Discussion notes Guyra 10 May 2012 


Attendance at the PLNSW zone meetings ensures that the Narrabri Shire Library Council 

Representative is aware of all lobbying for funding which is undertaken on behalf of NSW Public 

Libraries. It also highlights the potential areas for collaboration in terms of cost saving initiatives. 

Statutory/Legal Implications 

Nil. 

Environmental Implications 

Nil. 

Management Plan/Strategic Plan 

Nil. 




MAYOR


Library Development Grants 

State Library of NSW 

Report to the North East Zone meeting 

10 May 2012 

The Minister for the Arts, the Hon George Souris MP, has announced the successful 

2011/12 Library Development / Country Libraries Fund Grants. The list of successful 

projects is available on the PLS blog. 

Contact: Cameron Morley 

Revitalising Regional Libraries 

Public Library Services staff are currently visiting the 27 libraries that have been identified 

for the first round of the Revitalising Regional Libraries funding. Under the program all 

NSW country councils will receive an equal share of the Government’s Regional Library 

Top Up Fund ($16,000 per council) through a new grants program entitled Revitalising 

Regional Libraries over the life of the 4 year commitment. The State Library will work with 

each country council on a needs assessment which will inform the expenditure of the 

grants. 

From 2012/13 the team will apply the needs assessment methodology to Sydney 

Metropolitan libraries to enable the State Librarian to provide a statewide view of needs to 

the Library Council and Government. 


PLCC 

The PLCC met on 19th March. The State Librarian Dr Alex Byrne welcomed the new 

Library Council members Mrs Jan Richards and Mr Andrew Tink to the PLCC. Jan 

Richards is the new PLCC Chair. The following issues were discussed at the meeting: 

It was agreed that a Libraries Australia update report will be provided to the May 

PLCC meeting. 

The Committee will meet at Canterbury on 28 May and Maitland in September. 

Further details will be shared about these meetings closer to the time. 

The Committee was updated on progress with the Revitalising Regional Libraries 

program, including the needs assessment tool which has been developed. 

Year 1 of the Wifi Hotspot implementation in country libraries is progressing well. 65 

sites will be connected by June 2012. 

The Committee was updated on NBN progress and involvement to date of NSW 

public libraries and NSW.net. 

A progress report was provided on the Local Courts and Public Libraries Pilot. 

Blacktown, Newcastle, Maitland, Cessnock and Lake Macquarie Libraries will 

participate in the trial to provide access to local court forms in conjunction with the 

NSW Department of Attorney General and Justice and LIAC. 

The draft People Places 3rd edition was considered and recommended for 

forwarding to the Library Council of NSW for endorsement pending final changes. 

It was agreed that a discussion paper for circulation to NSW public libraries is 

prepared on measuring digital and online services provided by public libraries, and 


Attendance at the PLNSW NE Zone 

Ordinary And Annual General Meetings 

- 1 - 



Public Libraries NSW 

North East Zone Constitution 

Description 

The geographical boundaries of the North East Zone were laid down at the inaugural 

meeting of the PLNSW, with subsequent amendments passed at the AGM in 1991. 

A list of financial member libraries and councils is maintained by the PLNSW 

Secretariat. 

Role Statement 

2.1 The purpose of the North East Zone shall be to enable those councils and public 

library services that are members to meet on a regular basis for common purposes and 

to undertake united action, and to report back to the PLNSW. 

2.2 The purpose of the librarians’ committee is to provide a forum to investigate and 

research proposals, to make recommendations to the zone, and to facilitate 

information exchange. 

Aim 

3. Within the comprehensive role statement of the PLNSW the NE Zone aims to 

provide a support and facilitating mechanism through which the zone members can 

operate. 

Membership 

4. All NE Zone libraries which are current financial members of the PLNSW. 

5. Each current member shall be entitled to nominate up to three (3) representatives 

from the following categories: 

One being an elected officer (Councillor) 

One being an Administrative Officer, or his/her nominee 

One being the Library Manager, or Library –Officer-In-Charge, or Deputy 

6. Observer status is extended to other elected or professional officers of a member 

Council or Library Service, and representatives from the Public Library Services of 

the State Library of New South Wales. 

Voting 

7.1 Each current financial member, (i.e. Membership council and/or regional library), 

present at a meeting shall be entitled to one vote on any motion, with the chairperson 

having a casting vote. 

7.2 To simplify voting procedures at Zone meetings the voting representative of the 

regional library services and/or Councils must make themselves known to the 






Secretary and will be given a coloured card. (This is similar procedure to the PLNSW 

AGM). 

Office Bearers 

8. Zone 

8.1 Members at the annual general meeting shall elect a Zone Chairperson, a Deputy 

Chairperson, and a Secretary/ Treasurer from among the members representatives 

present at that meeting. The Chairperson and Secretary/ Treasurer should preferably 

be from the same member council or library service 

8.2 The Zone Chairperson and Deputy Chairperson should be councillors. 

8.3 The Zone Secretary/ Treasurer shall be a librarian or council officer. 

9. Librarians 

9.1 The Chairperson of the Librarians Committee shall be the Library Manager of the 

library service hosting the meeting. The Secretary shall be the Zone Secretary. 

10. If an office bearer becomes ineligible to continue in her/his office, then that office 

shall be filled, on a temporary basis, by a representative appointed by the remaining 

office bearers. 

Management 

Zone 

11. In addition to monies made available from the PLNSW central fund for the zone, 

running costs, further contributions may be required from NE Zone members for 

specific cooperative projects. 

12. The Annual meeting of the Zone shall usually be held before the AGM of the 

PLNSW at the date and venue determined by the PLNSW. The exact time of the 

meeting should be determined by the Chairperson, with sixty days clear notice given 

to members. 

13.1 As well as the AGM, the Zone will hold at least one general meeting, which will 

be convened by the chairperson, giving 30 days clear notice. 

13.2 Minutes of all zone meetings should be distributed to all member councils and/or 

library services as soon as possible after the meeting. 

13.3 Other extra-ordinary plenary meetings of the association may be called by the 

Chairperson, giving 30 days clear written notice of date, venue and agenda. 

Librarians 






14.1 The librarians’ committee of the North East Zone consists of the Library 

Manager, or Library-Officer-In-Charge, or his/her nominee, of each library service. 

14.2 The librarians committee of the North East Zone shall meet at least twice yearly, 

prior to the zone meetings. 

14.3 The date and venue for the next year’s meetings are to be set at the annual 

general meeting. 

14.4 Recommendations from the librarians’ committee should be forwarded to the full 

zone meeting for consideration and adoption with any amendments decided at that 

meeting. 

14.5 Minutes from all librarians’ committee meetings should be distributed with the 

zone meeting’s agenda. 

15. A quorum for any meeting, of either the full zone or librarians’ committee, shall 

require voting representation from not less than one-half of the library services 

represented through the membership. 

16. Meetings shall be conducted according to those rules governing conduct of 

council meetings. Written notices of motion may be submitted by any representative 

of a council and/or regional library service. 

17. This constitution or any working rules adopted by an annual meeting may only be 

amended by another annual meeting. Notices of motion must be given to the secretary 

at least 30 days before the announced meeting day so that they may be circulated to 

all members at least 14 days prior to that meeting. Such amendments require a twothirds 

majority vote of current members represented at that meeting. 






 

 

that the State Library consults with NSW public libraries on appropriate measures 

for inclusion in the annual statistical return. 

An update was provided on the National Year of Reading Author Tour, jointly 

funded by the State Library, the NSW MPLA and PLNSW. Further detail on 

arrangements will be shared with libraries shortly. 

Correspondence from Warringah Library re: sharing the Tilly childrens services 

branding artwork with NSW public libraries was considered. The Committee was 

supportive of the State Library working with Warringah to assist this process. 

Minutes from the meeting will be available on the State Library website soon. 


Professional development 

Participants in the leadership program “Taking the Lead” have been notified and have 

been invited to join “Basecamp”, the project management platform. Workshops are 

scheduled for May, September and October. This program, developed by Annie Talve and 

Associates on behalf of the State Library was designed specifically for NSW public library 

staff. The program runs over five months, and focuses on unlocking the creativity and 

leadership potential of participants. Participants work together on projects of benefit to the 

whole NSW public library network. 

State Library refurbishment 

The SRL Refurbishment project Stage 2 is continuing. The project will upgrade the 

Macquarie entrance, Metcalfe Auditorium, café and bookshop. It is due to be completed in 

May 2012. 

Public Library Statistics 

All statistical returns have now been submitted and the 2010/11data sets are now 

available on the Bibliostat database. Public Library Statistics will be printed once all 

councils have submitted financial data. 

Contact: Kathy Morrison or Leanne Perry 

National Year of Reading 

The NSW founder partners are jointly funding author visits to approximately 30 NSW 

libraries, featuring NYR ambassadors and friends. Expressions of Interest from libraries to 

host events were received in February. The visit schedule is currently being developed 

and individual libraries are being contacted with proposed dates. 

Contact: Kate O’Grady 

Public Library Network Research Committee 

The reconstituted committee met on the 14 th March at the State Library. The Committee 

was recently expanded to include 6 library managers with representation from both country 

and metropolitan libraries. In July 2012 Michelle Mashman and Chris Jones will end their 

term on the committee and there will be a call for two new members. 

SLNSW report to SW Zone 19 April 2012 

2 


5 of 25 June 2012 Ordinary Business Paper 


Ordinary And Annual General Meetings


The stock quality health check Phase 1 is complete. 

http://www.sl.nsw.gov.au/services/public_libraries/library_mgt/coll_mgt.html 

Phase 2 of the project, Childrens and young adult is now underway. 

Contact: Ellen Forsyth or Leanne Perry 

Statewide Satisfaction Survey - Taverner Research has been commissioned to develop 

the survey instrument to measure satisfaction with various aspects of library services.The 

survey template and guidelines are now complete. The project is in the finalm phase of 

design and publishing. 

Contact: Leanne Perry 

The Review of People Places: a guide for public library buildings in NSW is currently in the 

final phase of design and publishing. 

Contact: Cameron Morley or Leanne Perry 

Interactive Visualisation for Public Library Photographs Collections project -As part of the 

Public Library Network Research program Mitchell Whitlaw has commenced a project to 

develop a methodology for image browsing of public library online photographic 

collections. The project will use the Manly Public Library photographic collection as a pilot. 

The following projects have been identified as project priorities for the second half of 2012: 

Developing a collaborative space for sharing and discussing developments in 

Ebooks: issues, impacts and future scenarios 

Cost benefit analysis of RFID 

Review of costing a library service methodology 

NSW.net 

 

WiFi Implementation – The 2011/12 WiFi Rollout is progressing well. So far the 

Wireless Management System (WMS) has been implemented in over 50 country 

public libraries. For progress updates, go to: http://www.nswnet.net/blog WMS 

user guides have been developed and are also available on the NSW.net website at 

http://www.nswnet.net/connectivity/wireless-management-systems 

 

Discovery Tools – Twenty five library services have implemented the EBSCO Host 

Integrated Search (EHIS) search tool. A survey will be forwarded to participating 

libraries to gauge their impression of the EHIS service and implementation process. 

It is anticipated that the NSW.net subsidy will continue in 2012/13 for existing 

subscribers and an invitation for new subscribers will be extended to the public 

library network in early May. 

 

eResource Trials - In April 2012, NSW.net arranged a statewide trial for two 

products: Find My Past (UK, US and Ireland) and Wheelers eBook ePlatform. 


3 






NSW.net is currently reviewing the trial evaluations received from the public library 

network. 

 

Consortia Opt-in Offers 2012/13 - The 2012/13 NSW.net Consortia opt-in offers 

will be released over April and May. The new offers will be announced via the PLN 

Listserv and the NSW.net blog: http://www.nswnet.net/blog 

 

Statewide Databases 2012/13 - A survey seeking feedback on the existing suite of 

resources was forwarded to Library Managers in March 2012. The results from this 

survey will assist NSW.net and the Content Working Group to formulate the 

composition of the 2012/13 suite of statewide licensed databases. An 

announcement on the 2012/13 suite of resources is anticipated in May. 

 

eBook Portal - NSW.net is developing a secure eBook portal on our existing 

website. The aim of the eBook portal is to assist libraries to: 

o compare eBook platform options and pricing/licensing models 

o keep up to date with related eContent issues, domestic and international 

o discuss related issues and share eBook experiences with colleagues in a 

secure environment (only registered NSW public library staff can access the 

eBook portal) 

 

Collection HQ - NSW.net is investigating the possibility of a Consortia-opt-in offer 

for the Collection HQ product. 

 

Statewide Databases - eLearning Content - Work has begun on developing 

eLearning modules focusing on the NSW.net Statewide Databases for NSW public 

library staff. Kathleen Alexander is writing the first module introducing the suite of 

databases and raising awareness of the range of eResources available. This 

module will be piloted and feedback sought. Based on this feedback, other 

modules focusing on individual databases will follow. The material is being 

developed using Adobe Captivate software and will be hosted on the new NSW.net 

website. 

 

Internet Connectivity – NSW.net continues to provide network ugprade proposals 

for libraries and councils for subsidised internet connectivity and WMS. New 

libraries signed up include Rockdale, Arncliffe, Bexley North, Sans Souci, Walgett 

and Lightning Ridge. Ryde libraries are considering upgrades. 

Contact: Joyce Azzopardi, Manager, NSW.net Services 


4 






LIAC and drug info 

The annual LIAC and drug info forums were held in February and March. Both forums 

were very successful with participants enjoying guest speakers and the opportunity to 

discuss service issues and developments with public library and LIAC and drug info staff. 

The Hot topics no. 79 Australian Legal System has been distributed to all NSW public 

libraries. 

The Find Legal Answers website is in the process of being upgraded. During the upgrade, 

which began in December, the FLA website has been ‘frozen’ and updates are not 

occurring. Please be patient, the upgrade will be completed in early May and the fantastic 

new look website will be more appealing and easier to use. 

Contact: Sue Walden 

Upcoming events 

Making Connections 


18 June 2012 

Contacts 

Frances Sims, Director, Public Library and Community Services 

Tel: 9273-1522 

Email: fsims@sl.nsw.gov.au 

Cameron Morley, Manager, Funding & Advisory Services 

Tel: 9273-1483 

Email: cmorley@sl.nsw.gov.au 

Oriana Acevedo, Consultant 

Tel: 9273-1544 

Email: oacevedo@sl.nsw.gov.au 

Anne Doherty, Consultant 

Tel: 9273 1605 

Email: adoherty@sl.nsw.gov.au 

Ellen Forsyth, Consultant 

Tel: 9273-1525 

Email: eforsyth@sl.nsw.gov.au 

Mylee Joseph, Consultant 

Tel: 9273-1521 

Email: mjoseph@sl.nsw.gov.au 

Kate O’Grady, Consultant 

Tel: 9273 1699 


5 






Email: kogrady@sl.nsw.gov.au 

Leanne Perry, Consultant 

Tel: 9273 1523 

Email: lperry@sl.nsw.gov.au 

Joyce Azzopardi, Manager NSW.net 

Tel: 9273-1524 

Email: jazzopardi@sl.nsw.gov.au 

Kathleen Alexander, NSW.net 

Tel: 92731470 

Email kalexander@sl.nsw.gov.au 

Ross Balharrie, NSW.net 

Tel: 9273 1498 

Email: rbalharrie@sl.nsw.gov.au 

Sue Walden, Manager, LIAC & Drug Info 

Tel: 9273 1571 

Email: swalden@sl.nsw.gov.au 

Catherine Bryant, LIAC 

Tel: 9273 1512 

Email: cbryant@sl.nsw.gov.au 

Andrea Curr, Drug Info 

Tel: 9273 1555 

Email: acurr@sl.nsw.gov.au 


6 






North East Zone Public Libraries NSW 

Ordinary Meeting 

Guyra Shire Council 

Thursday 10 May, 2012 

Minutes 

Commenced: 

Chair: 

1.30 pm (meeting preceded by the AGM) 

Clr Linda Gill, Great Lakes Council 

Attendance: 

Cr. Linda Gill 

Chris Jones 

Sonya Lange 

Cr. Di Baker 

Kerry Byrne 

Jenny Campbell 

Cr. Cathy Redding 

Cr. Bill Heazlett 

Donna Garrad 

Gary Ellem 

Cr. Shirley Wheatley 

Cr Graham Smith 

Kathryn Breward 

Bronwen Clark 

Margie Wallis 

Sharon Tollard 

Robin Riley 

Cr. John McNish 

Kay Delahunt 

Sharon Uthmann 

Ian Greenhalgh 

Cr. Kerry Child 

Katrina Shillam 

Cr Hans Hietbrink 

1. Apologies: 

Cr. Helen Tickle 

Cr. Adam Marshall 

Cr. Jenny Dowell 

Jo Carmody 

Enzo Accadia 

Jim Maguire 

Great Lakes Council 

Great Lakes Library 

Inverell Shire Public Library 

Inverell Shire Council 

Glen Innes Library 

Narrabri Shire Library 

Narrabri Shire Council 

Walcha Shire Council 

Walcha Shire Library 

Richmond-Upper Clarence Regional Library 

Richmond Valley Council 

Cessnock City Council 

Clarence Regional Library 

Guyra Shire Library 

Greater Taree Library 

Gunnedah Library 

Tenterfield Public Library 

Tenterfield Shire Council 

Central Northern Regional Library 

Bellingen Shire Council 

Armidale Dumaresq Library 




Tamworth Regional Council 

Gunnedah Shire Council 

Lismore City Council 

Richmond Tweed Library 

Coffs Harbour Library 

Port Macquarie – Hastings Library 

1 






Gabi Brie 

Cr. Jenny Sproule 

Cr. David West 

Cr Robert Schroeder 

Cr. Karen Toms 

Leanne Perry 

Kempsey Library 

Kempsey Council 

Greater Taree City Council 

Glen Innes Severn Council 

Clarence Valley Council 


Apologies be accepted moved Cr Di Baker/Seconded Margie Wallis. 

2. Confirmation of Lennox Head Minutes: moved Cr Bill 

Heazlett/Seconded Jenny Campbell 

3. Matters arising: 

That Judy Atkinson from Coffs Harbour remain as guest speaker for 

the next full Zone meeting (Judy Atkinson being unable to attend this 

meeting). 

Submission of the motion to the LGA regarding e-resources. It was 

noted that this has led to an online resources portal on e-resources. 

4. Correspondence: Nil. 

5. Executive Report 

Report by Cr. Graham Smith was an update on the newsletter. 

See discussion notes for further details. 

6. State Library report 

In the absence of the State Library Representative, Leanne Perry, the 

State Library report was tabled and an electronic copy will be 

circulated with the minutes. 

7. Library News, including National Year of Reading 

See attached notes. 

8. Motions to the PLNSW AGM 

A motion had been circulated to the Zone regarding the submission of 

research projects to PLNSW. This motion was put to the Zone for 

adoption. 

2 






Moved Chris Jones/Seconded Margie Wallis. 

After considerable debate it was proposed that a motion be put to the 

PLNSW AGM along the direction of: 

When a person becomes a member of their local library it 

automatically makes then a member of the State Library. 

It was recognised that this system should operate on a patron only 

needing their one local library card to access both library services. 

This stems from the need for equitable access to e-resources, but the 

motion is not constrained to this single issue. 

Consideration was given to noting within the motion that this could 

lead to an opportunity for membership to the National Library. 

Moved Cr. Bill Heazlett/seconded Cr. Di Baker 

Actioned: Margie Wallis and Ian Greenhalgh to formulate a motion 

and background information on this issue and this to be circulated to 

the Zone or feedback before submission. The motion should also be 

sent to the State Library for their information. 

9. Meeting Schedule for 2012 

Wee Waa – 9 th May 2013 (Narrabri). 

Byron Bay 17 th October 2013 (includes AGM) – subject to agreement 

from Richmond Tweed Regional Librarian. 

Alternative to October meeting – Casino (Richmond Upper Clarence). 

10. General Business 

Local Government executive has agreed that their position on funding 

of public libraries would be based on the model adopted by the two 

associations. 

Cr. Bill Heazlett moved that a certificate appreciation be created to be 

given to elected representative who have played an active part in the 

North East Zone. The first nomination was for Shirley Wheatley. 

Moved Cr Bill Heazlett/Seconded Cr. Linda Gill. Standing ovation for 

Cr. Shirley Wheatley and Cr. Linda Gill acknowledged the impact of Cr. 

3 






Wheatley on library services across the Zone and how she had inspired 

everybody in the Zone. Cr. Wheatley took the opportunity to thank 

everybody and to acknowledge the passion and commitment of library 

staff and elected representatives. 

Agreed to extend this other relevant Councillors. Cr. Kerry Child was 

also nominated for a certificate. Certificate can be signed by the Chair 

of the Zone. 

Cr. Linda Gill acknowledged that Cr. Kerry Child, through her 

outstanding effort to serve her community, has been recognised 

through her receiving an Order of Australia Medal (OAM), and that this 

is a source of pride for the Zone. 

Vote of thanks by acclamation to Bronwen Clark for hosting the Zone 

meeting. 

Meeting closed: 4.45 p.m. 

Next Full Zone meeting: Taree (1 November 2012). 

4 






North East Zone Public Libraries NSW 

Annual General Meeting 


Thursday 10 May, 2012 

Minutes 

Commenced: 

Chair: 

1.10 pm (meeting preceded by a tour of Guyra Shire 

Library) 

Clr Linda Gill, Great Lakes Council 

Attendance: 

Cr. Linda Gill 

Chris Jones 

Sonya Lange 

Cr. Di Baker 

Kerry Byrne 

Jenny Campbell 

Cr. Cathy Redding 

Cr. Bill Heazlett 

Donna Garrad 

Gary Ellem 

Cr. Shirley Wheatley 

Cr Graham Smith 

Kathryn Breward 

Bronwen Clark 

Margie Wallis 

Sharon Tollard 

Robin Riley 

Cr. John McNish 

Kay Delahunt 

Sharon Uthmann 

Ian Greenhalgh 

Cr. Kerry Child 

Katrina Shillam 

Cr Hans Hietbrink 

1. Apologies: 

Cr. Helen Tickle 

Cr. Adam Marshall 

Cr. Jenny Dowell 

Jo Carmody 

Enzo Accadia 

Great Lakes Council 

Great Lakes Library 

Inverell Shire Public Library 

Inverell Shire Council 

Glen Innes Library 

Narrabri Shire Library 


Walcha Shire Council 

Walcha Shire Library 

Richmond-Upper Clarence Regional Library 

Richmond Valley Council 

Cessnock City Council 


Guyra Shire Library 

Greater Taree Library 

Gunnedah Library 

Tenterfield Public Library 

Tenterfield Shire Council 

Central Northern Regional Library 


Armidale Dumaresq Library 




Tamworth Regional Council 

Gunnedah Shire Council 

Lismore City Council 

Richmond Tweed Library 

Coffs Harbour Library 

1 






Jim Maguire 

Gabi Brie 

Cr. Jenny Sproule 

Cr. David West 

Cr Robert Schroeder 

Cr. Karen Toms 

Leanne Perry 

Port Macquarie – Hastings Library 

Kempsey Library 

Kempsey Council 

Greater Taree City Council 

Glen Innes Severn Council 

Clarence Valley Council 


Cr Hans Hietbrink, Mayor of Guyra Shire Council, welcomed delegates. 

Cr Gill thanked Cr Hietbrink for the welcome and Bronwen Clark for the 

tour of the Library. 

Apologies be accepted moved Cr Bill Heazlett/Seconded Cr Shirley 

Wheatley 

2. Confirmation of Glen Innes Minutes: moved /Cr Heazlett 

Seconded / Donna Garrad 

3. Matters arising: Nil 

4. Correspondence: Nil 

5. Chairman's Report: A verbal report was present by Cr. Gill. Cr. 

Gill expressed pride in the Zone and praised our efforts in pursuing 

one library association or NSW. She also recognised the efforts of 

library managers in keeping the Zone working effectively, especially in 

light of dwindling resources. Cr. Gill also acknowledged the efforts of 

the elected representatives. Special mention was made of how active 

our Zone is, how frequently is receives awards, scholarships etc and 

how it continues to set a high standard. 

Cr. Gill welcomed Cr. Graham Smith, Chair of PLNSW. 

6. Election of Office Bearers 

Election of Officers - Cr. Linda Gill vacated the chair and Cr. Graham 

Smith took the chair. 

Nominations for Chairman 

Cr. Linda Gill was nominated by Cr. Bill Heazlett/seconded Cr. Di 

Baker. 

2 






There were no other nominations and Cr. Linda Gill was elected 

Chairman and Chris Jones was appointed Secretary of North East Zone 

PLNSW. 

Nominations for Vice Chairman 

Cr. Bill Heazlett was nominated by Cr. John McNeish/seconded Jenny 

Campbell 

There were no other nominations and Cr. Bill Heazlett was elected Vice 

Chair of the North East Zone PLNSW. 

Zone Representative to the PLNSW Subcommittee 

Cr. Linda Gill proposed that the Chair of the Zone be the Zone 

Representative to the PLNSW Subcommittee. 

Moved Cr. Bill Heazlett/seconded Margie Wallis. 

The motion was passed unanimously. 

Cr. Linda Gill was elected Zone Representative to the PLNSW 

Subcommittee. 

Cr. Graham Smith passed the chair back to Cr. Linda Gill. 

7. Constitutional changes 

“That all references in our zone constitution to Public Libraries New 

South Wales – Country by changed to Public Libraries New South 

Wales”. 

Moved Cr. Di Baker/seconded Cr. Bill Heazlett 

That the AGM of the North East Zone occur at the meeting 

immediately prior to the PLNSW AGM. 

Moved Margie Wallis/seconded Cr. Shirley Wheatley 

8. Date of next AGM 

Byron Bay, 17 th October 2013 


Nil 

Meeting closed 

1.30 p.m. 

3 






Discussion Notes 

Ordinary Meeting 

Guyra 10 May 2012 

Executive Report 

Cr. Smith noted that a number of the libraries across the Zone had been successful with grant 

applications. 

The consultants are now visiting libraries as part of the revitalising libraries funding. The funding has 

been initially targeted at libraries who have not recently submitted grants. The program will also 

work on distributing the funding across the zones to spread the workload for the consultants. There 

is still work being done on how the funding will be distributed to regional libraries. 

Wi‐fi hotspots being rolled out. 

It was noted that advice indicates adoption of e‐resources should be addressed cautiously. 

The two associations have now met twice since under the chairmanship of the State Librarian and 

progress has been positive. 

A formal memorandum of understanding has now been formulated and close to ratification by the 

PLNSW Executive. This MOU will focus on joint action, including lobbying for funding. 

The matter was raised that the clear intention of the Local Government Association was to form one 

association. At this stage the MOU was seen as the most acceptable outcome for both associations 

but a sunset clause could be added to the MOU. 

From 1 July 2012 all non‐member Councils in NSW will be offered six months free membership of 

the Association. 

The forthcoming Conference at Port Stephens was promoted and libraries were encouraged to 

submit an Expression of Interest. 

National Year of Reading – please put events on the database. Reference was made to Reading Hour 

and the public library membership drive, to be launched by Simon Crean at Queanbeyan Library. 

Public Library membership drive – resources available on the wiki page which will give posters etc – 

downloadable resources. Negotiating with SBS. Iphone and ipad app to go with the drive. 

Question asked as to why NYR information/programs is often released so late that it is hard to 

embrace projects. Response that some of it relates to commercial in confidence. A request was still 

made that further notice would be appreciated. Also noted that TV advertising hasn’t actually seem 

to have been seen by many people. Has it gone to regional areas? 

First Tuesday Bookclub – Jennifer Byrne launched ten greatest Australian books. Similar style to 

Great Lakes voting that has been running since February. See: 

http://www.greatlakes.nsw.gov.au/library/Events/Greatest_Australian_Books 

1 






and for the ABC list: 

http://www.abc.net.au/arts/aussiebooks/vote.htm 

Read This – a teen multimedia program. 

Disney Channel will be running an advertisement on pay TV. Dymocks will be promoting and 

Scholastic and Marvel are running a reading superheroes competition. 

Kumon remedial reading centres will be promoting the reading hour. 

Interest from the Governor General for the Reading Hour and the end‐of‐year Legacy event. 

Nominations closed for Kath Knowles Year Leaders Award. 

Library News 

Guyra 

The big news – the opening of the new library. 

NYR – petals display featuring favourite books and trying to encourage book review in the local 

press. 

Clarence Regional 

Very busy putting together a plan for the withdrawal of Nambucca Shire from the Regional Library, 

and the full implications of the withdrawal on the regional service. 

Had a number of author visits and this was very successful. 

Also working to set up structures for their volunteers in family history area. 

Launched their DVD collections. 

Richmond Upper Clarence 

Richmond Valley now has a new GM. 

New version of LMS, Libero, installed. 

Libby Hathorn launched NYR and has lead to new writers group formed which has met three times. 

NYR – great displays tied in with monthly themes. 

Author visit by Peter Ralph. 

Unsuccessful with library grant on new library shelving. 

Walcha 

NYR – aiming to be in everyone’s face. 

Guest book reviewer in the paper every week. 

2 






Local History roadshow – 400‐500 people. 

Law Week – youth forum at local school. 

Focussing on social networking and the outcomes for local people. 

Starting literacy sessions at local schools. 

Book group has gone on the road and took them to meet Nundle Book group. 


Running National Simultaneous Storytime. 

Two author events and another one coming up. 

Applied for $10,000 from Optus to establish youth book group. This has been used to purchase kits. 

Also looking to generate publicity for Narrabri and all libraries through this. The kit will be available 

to other libraries to look at using. 

100 years travelling display from the State Library and also the Carved Trees Exhibition in the library. 

Have got Scinema booked for August. 

Trialling new mobile stocktake system. Portable and very effective. 

Bogabri library has been recarpeted. 

New Wee Waa Library – hoping for handover this month and then shelving and landscaping. 

Booked the Far Out Display from the State Library. 

Approached by TAFE and Joblink plus to conduct computer classes in the library 

Already booked first school holiday visit 

NYR 

 

 

 

 

sent out invites to all service groups so they can hold their meetings in the library. Already 

getting bookings. 

Voting tree – now contains strings of votes for favourite books – hundreds of votes already 

Fractured Fairytales – take storytime to distant schools as well as run at Narrabri library. 

Explain what fairytales are, then get children to create own fairytales using mixed up 

themes. These will be bound and then presented back to the schools. There will be an 

ebook also. Nearly 1,000 children involved 

Running a membership drive via a Santos bike race through Narrabri 

Glen Innes 

As part of 2‐year restructure put on a full‐time position to coordinate services to Emmaville and 

Deepwater as well as the Glencoe position. Hours have been extended. Great outcome from 

restructure 

NYR 

 

 

 

Caught Reading – photos of people reading 

Launching 15 e‐readers – genre specific ebooks on each – 5 lots of three different readers 

Fathers and Children’s Saturday storytelling corner 

3 






 

 

Wearing RED on Wednesday for the whole year 

Local newspaper running a section promoting photos 

Have separated Internet from Council – this has increased access a whole range of sites and stats 

have gone up. 

Loaded Version 6 of Libero 

Hosted the Red and Yellow suitcase tour. 

Partnered with the Glen Innes Drug and Action Team – now hosting a visit by Celia Lashlie. 

Women’s Aboriginal Art group donated a reconciliation and peace artwork to the library. 

Partnership with Mosman Council, which assists local aboriginal women’s group to produce work, 

such as this artwork. 

Also had Peter Ralph talking at the library. 

Inverell 

Senior staff member has left which gave options to do internal restructuring. 

Got a young male trainee and have filled a vacant aboriginal traineeship. She is doing course 

through TAFE. 

Indigenous staff member now running storytime sessions. 

$16,000 revitalising fund – May be used for RFID as was unsuccessful with grant application for RFID. 

Donation of a Clearview spectrum for vision disabled people. Raised by Yr 11 student who walked 

from Glen Innes to Inverell. 

NYR 

 

 

Promotions with flower petals and books 

Creative writing competition starting from June/July 

Looking at purchasing and pre‐loading e‐readers. 

Started doing work with Community Health team. CH developing monthly themes and will run 

associated interactive programs at the library. 

Planning a 10‐week HSC prep program. Looking at a weekly session offering free access to tutors, 

library resources, as well as talks e.g. job applications, getting study/life balance 

Taree 

NYR 

 

 

 

Used grant funding to provide 6 author visits, 5 of which for adults. Featured special school 

holiday program – Kirsty Eager and Mark McBride. 

Launched Ambassador program for NYR – over 30 ambassadors. 

Running an anthology project where an author engages with the students and getting them 

writing stories that will be collated into a book. 

4 






Stories‐in‐the‐park – part of mainly indigenous outreach. Held in community housing area in a park. 

Very successful – reaching people who would otherwise not come along. 

Good engagement with Seniors Week –probably Council’s forerunner. Included music and dance, 

family history and short film. 

Good engagement with family history group sessions. 

Have been heavily involved in community consultation project in cost‐saving through cutting hours 

to the branches. Strong community outcry and Council very seriously consideration what approach 

to take. 

Progress towards a café at Taree Library – tendered for that and just about to go into the DA 

process. Leasee – disability training organisation. 

Wifi hotspots installed in 4 branches. 

Upgraded to new version of Libero. 

Successful in application for grant to upgrade the youth area. 

Looking forward to Colin Mills winner, Danielle, going to Canada. 

Events attendance for third quarter at 9,000 so expect to break record. 

HSC lock‐in jointly with Great Lakes. For a month every week will have after‐hours access to the 

library, including a series presenters. 

Great Lakes 

NYR 

 

 

 

Simultaneous Storytime, featuring Aaron Blabey 

Great Reads – online voting for 10 greatest Australian books of all time. Already had 

hundreds of votes. 

Local paper now running a why‐I‐love reading sections. 

Friends group turning 15 – very successful parties – went with crystal theme. 

Have run films in the library. 

Implementing Sharepoint. 

Friends ran a short story competition last year and then funded a project to film the kids entry. This 

film will be submitted to Junior Tropfest and so cannot be publicly released at this stage. 

Afternoon – Homework Help afternoon has now really taken off. Offers free access to mentors, all 

library resources etc. Very popular. 

Currently going through a Service Level Review at Council. 

5 






Got big function running for Volunteers Week. Library will put on a lunch and an 

event/presentation for around 60 volunteers. 

For Library Information Week 

Great Books Festival – will involve around 1,000 local children. This features library taking 

author Deborah Abela and illustrator Aaron Blabey to local schools. Totally booked. It is a 4‐ 

day festival. 

First ever major gathering of Home library service patrons for morning tea and visit to 

library. 

Currently going through a surge in events and are averaging around 2 a week at the moment. 

Visitation rates went up 12% from 2010 to 2011 – last year busiest ever. So far this year 2012 up 

10% on 2011. 

Successful with a $110,000 grant application to remake library. This will be used create more 

functional space, update furniture, create meeting rooms and special youth areas etc. Also putting 

shelving on wheels at Tea Gardens Library. 

This will be a paradigm shift for collection management as we will have to implement an even 

heavier culling program to make sure collection is modern and also that we don’t overcrowd the 

library. 

Great Lakes and Greater Taree were unsuccessful with joint grant application for e‐books so will 

need to consider how we will fund our foray into e‐resources. May use $16,000 funding roll‐out. 

Gunnedah 

Just back at work from travelling. 

NYR 

 

 

Running pre‐school membership drive 

Putting together a youtube video 

Tambar Springs deposit station has closed. Now providing an online service. 

About to advertise tow permanent positions. 

Restructuring has now finished. 

Local and family history. Staff ran great range of workshops on topics like how to use Ancestry.com, 

book repairing etc. 

Second‐hand microfilm/reader donated to them has been going flat‐out. 

Circulation has gone up. 

Tenterfield 

NYR 

 

Publication once per month – with a group of 3 or 4 people from organisations e.g. library 

staff, council staff, SES. Turns into a full‐page presentation. 

6 






Held a few book launches – recommended Drew Brosier – called the Umbrella Book. 

ABC Open – 3 social media workshops were very popular. 

Brush with Verse exhibition – every second year art acquisition – artists base painting on a poem. 

Hosted the Red and Yellow Suitcase tour. Well recommended – interactive, Australian. 

Closed for three days to rearrange to library to reduce damage to family history equipment by local 

children. 

Café reopening after six‐month closure. 

Central Northern and Tamworth 

Tamworth has established a conversation partners program where English‐speakng people come in 

and talk to new residents. Friendly way of bringing people into the community and the library. 

Facebook page being used to promote events and steadily getting patronage (250 likes). 

Tamworth has started a monthly meeting of a writing group. 

Hosting a monthly author talk. Get Matthew Reilly in July. 

Got a Tanka Japanese poetry evening . Held Splish Splash storytimes during Country Music Week. 

Featured Adam Harvey and Luke O’Shea. 

Just started doing bilingual storytimes. 

ABC Open is fantastic. 

CNRL – prepared CWL webpage on Country of Interest – Timor L’Este. 

Kay has completed Diploma of Management and all team leaders working towards a Certificate IV in 

Frontline Management. Done Myers –Briggs testing. 

CNRL received $11,000 for e‐resources. 

Tamworth Regional Council received $170,000 for a multi‐purpose building at Nundle. Will extend 

onto Council office and open 39 hours per week. 

Tamworth Library the overall winner in the Tamworth Access awards. 

Two new service points for returning books at Willow Tree and Bendemeer. 

Just started offering Freegal music. 

Gwydir Shire will be joining CNRL. 

Bellingen 

7 






Participated in the Reader’s and writers Festival at Bellingen – successful but may not do again next 

year due to space requirements. 

Had Sarah Davis and Anna Fieberg visit during the holidays and these were very well attended. 

Done a Caught Reading – photos on gallery on a website and winner will win a kobo e‐reader. 

Going through an organisational restructure. 

Two staff members cutting back hours so there will be a reshuffling after restructure. 

Nambucca Shire withdrawal having negative impact at Bellingen branches as they neighbour 

Nambucca. 

Camp Creative – created a large artwork from the Gumbangyir people – on permanent loan to the 

library. 

Running a book‐a‐librarian program where people can book the library manager for ½ hr session. 

Doing National Simultaneous Storytime. 

Having playgroup visits to all libraries. 

Battery recycling bins at libraries. 

Involved with ABC Open workshops. Going to do “Now and Then” workshops eaturing historical 

photos. In partnership with local museum. 

Armidale 

Advertised library position last year for two library assistants. 

Inside of library repainted using cooperative contractors that minimised impact to staff and public. 

Children’s librarian now running origami class, so popular that looking at running junior origami 

classes. 

Clarence Valley 

New Grafton Library progressing along and hoping to finalise the design next week. 

Undergoing a staffing restructure and recruiting. 

One position is a home library service for the whole valley. 

Lots of preschool and playgroup activities and trips out to schools. 

Holiday activities well patronised. Anna Fieberg and Sarah Davis. Over 140 kids turning up to Anna 

Fienberg. Sarah Davis left artworks. 

Dungeons and Dragons group going well. 20 members. 

8 






DVDs going well. 

Save power kits very popular and the property marking kits (engraver kit). 

NYR 

 

 

Caught Reading photos – to be displayed in the regional gallery. 

National Simultaneous Storytime – doing display in local shopping centre. 

9 






9 

GENERAL MANAGER’S 

REPORT OF ITEMS TO 

BE CONSIDERED IN THE 

CLOSED 

(PUBLIC EXCLUDED) 

MEETING 



Extract from Council’s Code of Meeting Practice 

Which parts of a meeting can be closed to the public? 

68. (1) A council, or a committee of the council of which all the members are councillors, 

may close to the public so much of its meeting herein after referred to as a “Closed 

(Public Excluded) Meeting”, as comprises: 

(a) the discussion of any matters listed in subclause (2), or 

(b) the receipt or discussion of any of the information so listed, or new issues 

raised by Councillors which relate to matters and information listed in 

subclause (2). 

(2) The matters and information are the following: 

(a) personnel matters concerning particular individuals, 

(b) the personal hardship of any resident or ratepayer, 

(c) information that would, if disclosed, confer a commercial advantage on a 

person with whom the council is conducting (or proposes to conduct) 

business, 

(d) commercial information of a confidential nature that would, if disclosed: 

(i) prejudice the commercial position of the person who supplied it, or 

(ii) confer a confidential advantage on a competitor of the council, 

(iii) reveal a trade secret, 

(e) 

(f) 

(g) 

information that would, if disclosed, prejudice the maintenance of the law, 

matters affecting the security of the council, councillors, council staff or 

council property, 

advice concerning litigation, or advice that would otherwise be privileged 

from production in legal proceedings on the ground of legal professional 

privilege. 

(3) A council, or a committee of the council of which all the members are councillors, 

may also close to the public so much of its meetings as comprises a motion to close 

another part of the meeting to the public. 

(4) A Council, or a Committee of a Council, may allow members of the public to make 

representations to or at a meeting, before any part of the meeting is closed to the 

public, as to whether that part of the meeting should be closed. 

S10A(1)-(4)

GENERAL MANAGER’S REPORT OF ITEMS TO BE 

NARRABRI SHIRE COUNCIL JUNE 2012 CONSIDERED IN THE CLOSED MEETING 

9 GENERAL MANAGER’S REPORT OF 

ITEMS TO BE CONSIDERED IN THE CLOSED 

(PUBLIC EXCLUDED) MEETING 

9.1 ITEMS TO BE CONSIDERED IN THE CLOSED (PUBLIC EXCLUDED) 

MEETING OF COUNCIL (EL:EL) [GM 

RECOMMENDATION: That the following matters be considered in the Closed (Public 

Excluded) Meeting the reason being that: 

 

 

The matters and information are information that would, if disclosed, confer a 

commercial advantage on a person with whom the council is conducting (or proposes to 

conduct) business; and 

The matters and information are the personal hardship of any resident or ratepayer. 

Thus in compliance with Section 10A(2)(c) and 10A(2)(b) of the Local Government Act, 1993 

Council is required to deal with this matter in Closed Committee because in accordance with 

Section 10A(2)(c) and 10A(2)(b) the matters to be considered are : 

 

 

 

 

 

 

Minerals and Energy Working Group Meeting; 

Lions Club Shed Lease; 

Bellata Caravan Park; 

Lease – 72 Gibbons Street, Narrabri; 

Lease – 97 Cowper Street, Wee Waa; 

Request for Fee Waiver Ash Interment. 

GENERAL MANAGER’S REPORT OF ITEMS TO BE CONSIDERED IN THE CLOSED (PUBLIC EXCLUDED) MEETING 

OF COUNCIL PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE NARRABRI 

SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH JUNE 2012. 


MAYOR


10 

MAYORAL REPORT 



NARRABRI SHIRE COUNCIL JUNE 2012 MAYORAL REPORT 

Mayoral Report received to date – Nil. 

10 MAYORAL REPORT 

MAYORAL REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 

NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH JUNE 2012 


MAYOR


11 

GENERAL MANAGER’S 

REPORT 



NARRABRI SHIRE COUNCIL JUNE 2012 GENERAL MANAGER’S REPORT 

11 GENERAL MANAGER’S REPORT 


Subject: 

Author: 



General Manager 

Nil 

RECOMMENDATION: That the Council endorse and receive the Resolution 

Register for June 2012 and that the completed items marked ‘yellow’ be approved for 

deletion from the Resolution Register. 

Issues 

 

 

Provide an updated Resolution Register to Council. 

Council will approve the deletion of items completed at each Council Meeting. 

Background 

Items on the resolution register are resolutions that have been minuted at previous Council 

Meetings. 

Items remain on the resolution register until such time as the Council approves their deletion 

from the resolution register. 


The resolution register attached includes resolutions from the May 2012 Ordinary Council 

Meeting. 

Attachments 

 

Resolution Register – Attachment 11.1.1.a 


Nil 

GENERAL MANAGER’S REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS 

HELD IN THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 

29 TH JUNE 2012. 


MAYOR



Nil 


Nil 


Nil 



29 TH JUNE 2012. 


MAYOR

Attachment 11.1.1.a 

RESOLUTION REGISTER 

DATE OF 

MEETING 

RESOLUTION 

NO 

RESOLUTION DEPT OFFICER May 2012 June 2012 

133/2011 RESOLVED on the motion moved by Councillor Faber/Sevil that Council 

1. Determine the ownership of the Gwabegar Hall, whether the 355 Committee of 

Council for its operation is appropriate, and assist the hall Committee to resolve 

their operational issues. 

DATE 

COMPLETED 

15-Mar-11 133/2011 

2. Identify how the CWA facility, if restored on its current site, could provide 

additional services and facilities to the community and meet objectives of the 

Gwabegar Strategic Plan. 

GM 

DCS 

3. Council consider proposals, properly planned and costed for the alternatives to 

provide the CWA with a facility, and make a decision, in time for inclusion in the 

2011/12 Management Plan. 

19-Apr-11 249/2011 

249/2011 RESOLVED on the motion moved by Councillor Lowder/Buckman that:1. 

The Council compulsorily acquire Lot 12 on an unregistered plan of subdivision 

prepared by Ross Gleeson Surveying dated 20th October 2008 bearing the 

Council’s Subdivision Certificate dated 21st October 2008 number 16/09 and being 

part of the land comprised in Lot 1 DP 512890 and further to create easements set 

out hereunder affecting Lots 11 and 12 in the said unregistered plan for a toilet 

block and community stall and further to make the necessary application to the 

Minister and/or the Governor for this purpose and that the land be classified as 

community purposes.Number of item shown in the intention panel on the plan 

Identify of easement to be created and referred to in the plan Burdened lot 

Benefited lot1 

Easement to drain sewage 3 wide Easement for water supply 3 wide Easement for 

repairs 0.70 wide and 1.00 wide Easement for overhang 0.70 wide and 1.00 wide 

Lot 11 Lot 12 2. That any mines and minerals on the land associated with the 

compulsory acquisition of Lot 12 on an unregistered plan of subdivision prepared by 

Ross Gleeson surveying dated 20 October 2008 bearing Council Subdivision 

Certificate dated 21 October 2008 No. 16/09 and being part of the land comprised 

in Lot 1 DP 512890 be reserved to the Crown. 

CORP 

DCS 

Plan lodged for registration. Application to the Division of Local 

Government to be lodged on notification of plan registration. 

Plan lodged for registration. Application to the Division of Local 

Government to be lodged on notification of plan registration. 

19-Jul-11 433/2011 

433/2011 RESOLVED on the motion moved by Councillor Redding/Buckman that 

Narrabri Shire Council produce a 6-8 minute DVD showing a visual presentation of 

school and preschool facilities, Crossing Theatre, coffee shops, craft activities, 

boutique shops, modern shopping, sports activities, recreation, nightlife, housing, 

etc and types of jobs available for the partners of mine workers and that a reference 

group led by Cr Redding be set up to scope the project. 

CORP EDM Alternate arrangements being sourced. 

Alternate arrangements being sourced and story board and 

briefing document being written 

19-Jul-11 434/2011 

434/2011 RESOLVED on the motion moved by Councillor Buckman/O’Regan that 

Council engage Danieli Studios to produce a 6-8 minutes DVD and that Council 

order a 1000 copies to be distributed to for families of mine workers. 

CORP EDM Alternate arrangements being sourced. Alternate arrangements being sourced. 

16-Aug-11 522/2011 

522/2011 RESOLVED on the motion moved by Councillor O’Regan/Etheridge that 

a further report be presented to Council regarding the request to vary the existing 

Special Sale arrangement on a Monday or Friday to be held on a Thursday. 

ENG CFM Placed in agenda for Saleyards Advisory Committee. Placed in agenda for Saleyards Advisory Committee. 

16-Aug-11 523/2011 

523/2011 RESOLVED on the motion moved by Councillor Redding/Kelly that 

Council authorise the staff to report back with a 12 month financial overview of the 

Saleyards. 

ENG CFM Report to May 2012 

Report drafted for June Council Meeting; however, additional 

information requested by DES. 

16-Aug-11 524/2011 

18-Oct-11 664/2011 

15-Nov-11 722/2011 

524/2011 RESOLVED on the motion moved by Councillor Redding/Kelly that 

Council prepare a Business Plan for the management of the Saleyards. 

664/2011 RESOLVED on the motion moved by Councillor Lowder/Sevil that the 

Council in accordance with Local Government Act Section 55 call for expression of 

interest for the Airport Services Contract. 

722/2011 RESOLVED on the motion moved by Councillor Kelly/Lowder that the 

General Manager prepare a Fleet Management policy for the February 2012 

committee meeting. 

ENG CFM Quotes being assessed. 

ENG DES Collating existing contracts advertise May. 

CORP DCS Report in Business Paper 

Huefner & Associates commissioned to develop SMS and 

Business Plan 

Delayed reviewing other activities at airport. 

advertising. 

Anticipate June 

General Manager's Report 


1 of 10 June 2012 Last Ordinary Printed: Business 22/06/2012 Paper



DATE OF 

MEETING 

RESOLUTION 

NO 


DATE 

COMPLETED 

15-Nov-11 744/2011 

744/2011 RESOLVED on the motion moved by Councillor Faber/Buckman that 

Council staff be requested to prepare a case for the return of the Narrabri 

Community Health Building to the community for consideration in the New Year. 

CORP DCS In Progress 

15-Nov-11 757/2011 

757/2011 RESOLVED on the motion moved by Councillor Buckman/Bates that 

Council include the following criteria in its Contributions & Donations Policy to assist 

in the preparation of a further report and an amended draft policy: 

• Earlier than April for advice of committees; 

• Determine operational validity; 

• Apply rates Annexures A and B to organisations receiving rates donation for 

consistency; 

• Flat fee; 

• Identify categories – not for profit, charitable, sporting, religious, owner of land, 

etc. 

CORP DCS In Progress In Progress 

769/2011 RESOLVED on the motion moved by Councillor Lowder/Buckman: 

1. That Council resolve to adopt the draft Use of Footpath Policy and place it on 

public exhibition for 28 days and invite comment from the general public. 

15-Nov-11 769/2011 

2. That Council resolve to adopt the following fee schedule for use of footpath 

applications: 

a. Footpath Dining - $120 administration fee plus $20 per chair 

b. Display of Goods - $95 administration fee plus $25 per linear metre 

c. Advertising Sign - $95 per sign 

GM 

PDM 

Council is still waiting on Chamber of Commerce comments on 

the policy. Unable to finalise report until comments are As per May 2021 comments 

received. 

3. That Council consult with the Chamber of Commerce during the exhibition 

period to obtain their comments on the policy. 

20-Dec-11 829/2011 

20-Dec-11 839/2011 

20-Dec-11 840/2011 

20-Dec-11 887/2011 

20-Dec-11 916/2011 

829/2011 RESOLVED on the motion moved by Councillor Kelly/Bates that the 

Council send the Draft Plan of Management and Draft Landscape Master Plan for 

comment to the Section 355 Narrabri Lake Advisory Committee prior to being 

submitted to Council for consideration. 

839/2011 RESOLVED on the motion moved by Councillor Lowder/Redding that the 

Department of Engineering Services bring back a report in relation to our protocols 

that are to be applied to flood affected roads on our main thoroughfares during 

times of a flood event. 

840/2011 RESOLVED on the motion moved by Councillor Lowder/Redding that the 

Department of Engineering Services contact all the bus operators within the 

Narrabri Shire to establish the pickup/set down points on their routes currently 

being used, and the Department of Engineering bring back a report on how we can 

address the safety issues at these points. The process to be undertaken during the 

first quarter of 2012. 

887/2011 RESOLVED on the motion moved by Councillor Clements/Lowder that 

Council receive and note the report and endorse its content to be the basis of a 

formal project brief / terms of reference for the development of the Narrabri Shire 

Master Plan to be reported to Council no later than the 20th March 2012 Council 

Meeting. 


Council refer a request for development of a policy framework for local 4WD access 

at Glencoe Channel during times of flooding to the Local Traffic Committee for 

report back to Council. 

ENG 

CFM 

Comments on draft report sent to Complete Urban on 

30/3/2012, await a more final and complete draft. 

Final draft copy received by Council. 

ENG RSM RMS have committed to preparing guidelines for state roads. Refer to report to Council. 1.6.2012 

ENG 

GM 

DSM 

EDM 

Delayed due to February floods. Letter sent to Department of 

Transport for list of licenced bus companies. 

ENG DES RMS are developing protocols. 

List obtained from Department of Transport. Letter drafted and 

will be posted this month. 

to be discussed at Local Traffic Committee Meeting on 12th 

June 2012. 






DATE OF 

MEETING 

RESOLUTION 

NO 


DATE 

COMPLETED 

919/2011 RESOLVED on the motion moved by Councillor Buckman/Clements: 

1. That Council note the community feedback received to date and authorise the 

public exhibition of the Draft Narrabri CBD Master Plan documentation, comprising: 

20-Dec-11 919/2011 

• Analysis Plan 

• Proposals Plan 

• Landscape and Palette of tree species, including planting sketches and a sketch 

concept plan for Alfresco dining. 

• Sub-precinct Plan 

• This report to Council, which contains a useful summary of the Project History, 

Key Issues and Design Proposals to date for a period of six (6) weeks from 22 

December 2011 and that a report on the public exhibition outcomes concerning the 

CBD Master Plan proposals be provided to the 21st February 2012 Council 

Meeting. 

ENG 

CFM 

Limited response to draft plan. Character statements being Letters to vacant shop owners co-signed by AGM and President 

drafted to detail building styles, conditions etc. Propose full Chamber of Commerce seeking permission to display local art 

draft plan is readvertised once character statements are drafted and tourism information in shop windows to improve street 

and endorsed by Council. 

presentation. Two responses received to date. 

20-Dec-11 925/2011 

20-Dec-11 927/2011 

925/2011 RESOLVED on the motion moved by Councillor O’Regan/Bolton that in 

future, all new and rehabilitated causeways incorporate a concrete slab design as 

well as any pipe system necessary for drainage, and the only impediment to debris 

be a sight gauge denoting the depth of water. 

927/2011 RESOLVED on the motion moved by Councillor Clements/Bolton that 

Councillors be provided with written advice and written policy on NSC’s competitive 

neutrality policy and procedures in general and specifically relating to our resolution 

to tender for mowing services. And that our legal requirements to have such 

policies and procedures be detailed in writing to Councillors. 

ENG RSM developing policies 

GM GM Report being prepared Report in Business Paper 19.6.2012 

21-Feb-12 25/2012 


Council receive and note the report of the Code of Conduct committee and that the 

General Manager arrange for Cr Bolton to meet with the appropriate people to run 

through the Code of Conduct, particularly the dealing with contractors. 

GM 

GM 

21-Feb-12 62/2012 

62/2012 RESOLVED on the motion moved by Councillor Etheridge/Lowder that 

Council approve the renaming of SR278 Eurimbla Lane to SR278 Camerons Lane, 

as well as renaming SR165 Panorama Lane to SR165 Wynella Road. 

CORP GIS Formal consent/advertising process commenced. 

Gazettal letter reg #230873. Gazettal advertisement reg 

#230875. Awaiting publication in the NSW Government 

Gazette. 

20.6.2012 

21-Feb-12 63/2012 

21-Feb-12 71/2012 

63/2012 RESOLVED on the motion moved by Councillor Etheridge/ Lowder that 

Council approve the proposal to assign names to six previously unnamed roads. 

71/2012 RESOLVED on the motion moved by Councillor Sevil/Knox that the 

Council adopt an unnamed (major) street in Shannon Estate as Queen Elizabeth II 

Avenue. 

79/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that the 

Narrabri Local Disaster Plan be made available to the public and that NSC write to 

the Peel District Emergency Management Committee and request that the Narrabri 

Local Disaster Plan be reviewed immediately with significant input from the 

residents of this shire; additionally, the Council to make it clear to the public that it 

will hold a number of public forums with regard to recent flooding events and issues 

arising from such. 

CORP GIS Formal consent/advertising process commenced. 

Gazettal letter reg #230873. Gazettal advertisement reg 

#230875. Awaiting publication in the NSW Government 

Gazette. 

ENG DES Survey plan not complete. Only option is small cul-de-sac. 

20.6.2012 

21-Feb-12 79/2012 

ENG DES Public Forums complete 

Draft Narrabri Displan circulated to Emergency agencies for 

review. 

21-Feb-12 80/2012 

80/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that 

Council write to the Peel District Emergency Management Committee requesting 

that they reassure the Council that the Narrabri Local Disaster Plan will not be 

finalized until the process detailed in the resolution has been completed and in the 

interim and that a new trigger point has been determined for the imminent failure of 

the Wee Waa levee bank. 

ENG DES Public Forums complete DEMC advised that displan is under review. 

21-Feb-12 81/2012 


Council discuss with the Peel District Emergency Management Committee and the 

State Government establishment of Narrabri Shire Flood Recovery Committee. 

ENG DES Public Forums complete 






DATE OF 

MEETING 

RESOLUTION 

NO 


DATE 

COMPLETED 

21-Feb-12 82/2012 


Narrabri Shire Council review the plans prepared by the late Mr Bob Christensen 

and Mr Jim Purcell in the light of the Stony Creek, Mulgate Creek, Horsearm Creek 

and Doctors Creek water that caused so much damage to business and private 

premises in the recent flood event particularly in the industrial area. And that we 

seek public input as part of that review. 

ENG 

DES 

Meeting held with DEEC and Jim Purcell. Application for grant 

submitted for review of plans. 

Awaiting grant application reply. 

21-Feb-12 83/2012 

83/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that the 

Late Professor Crawford Munro’s (and Sinclair Knights work) work for the Namoi 

Valley Flood Investigation Trust be obtained and reviewed in the light of the Stony 

Creek, Mulgate Creek, Horsearm Creek and Doctors Creek water that caused so 

much damage in the recent flood event particularly in the industrial area. And that 

we seek public input as part of that review. 

ENG DES Review inconjunction with above review. Awaiting grant application reply. 

21-Feb-12 84/2012 

84/2012 RESOLVED on the motion moved by Councillor O’Regan/Bates that a 

claim from a neighbour that water on Lot 6 Parish of Durrisdeer adjacent to Shire 

Rd. 11 is being diverted by way of Headwall Banks on both sides of this public road, 

has resulted in a scouring of the gravel from the point where the Headwall meets 

our SR 11 to a point some two or three kilometres West and South West 

respectively, be investigated by Council`s staff. 

ENG RSM Investigations continuing. 

Site inspected 24.5.12. Some table drain work in conjunction 

with flood damage works during June 2012 are planned. 

Operational staff will seek landowner cooperation for the best 

stormwater drainage outcomes. 

24.5.2012 

20-Mar-12 115/2012 

20-Mar-12 117/2012 

115/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that the 

Council carry out causeway gauge investigations and installation in the 2012/13 

budget and seek assistance from Emergency Management Australia (EMA) in this 

regard. 

117/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that the 

Narrabri Shire Council request a survey by an appropriate authority of the height of 

the Wee Waa Levee with a view to seeking funding to top the levee to a height that 

would safely withstand a flood height at Glencoe gauge of a minimum of 8.5m. 

ENG DES to be reviewed at LEMC meeting June Tabled for 6th June LEMC Meeting. 

ENG DES Investigations continuing. Survey options with authorities being investigated. 

20-Mar-12 144/2012 


Council endorse the Council Borrowing Strategy and: 

1. Authorise the borrowings under the revised schedule for Infrastructure Projects 

under advice to the Department of Local Government: 

• Narrabri Aerodrome upgrade $1,500,000 

• Narrabri Aquatic Centre $5,000,000 

• Staff Housing $ 750,000 

2. Consider in the 2012/13 Management Plan a loan for the upgrade of the Narrabri 

Aerodrome totalling $5,000,000. 

CORP FSM In Progress Division of Local Governent to be advised by 27.6.2012. 

20-Mar-12 149/2012 

20-Mar-12 150/2012 

17-Apr-12 161/2012 

17-Apr-12 172/2012 

149/2012 RESOLVED on the motion moved by Councillor Buckman/Knox that 

Council agree to sell Lot 26, DP 755475 for the amount of $75,000 and further that 

the purchaser pay all legal fees associated with the transfer of the block of land. 


Council agree to sell Lot 2, 3 and 4 DP 758128 for the amount of $3,333 per block 

and further that the purchaser pay all legal costs associated with the transfer of the 

blocks of land. 

161/2012 RESOLVED on the motion moved by Councillor Faber that the Council 

authorise the Acting General Manager and Mayor to prepare a submission paper 

and seek input from local stakeholders on the New England North West Community 

Discussion Paper and circulate to all Councillors prior to the document being 

lodged by 30th April 2012. 


Council note that after assessing the tenders submitted (in accordance with the 

criteria specified in the tender documents) and having regard to all the 

circumstances, the Tender Panel recommends that the most advantageous tender 

for Council to accept for Contract 2011-12/15 – Narrabri Aquatic Centre is the 

tender from Hines Constructions Pty Ltd (Hydrocare Option) for the reduced scope 

of work in the GST exclusive amount of $4,704,272.00. 

CORP DCS In progress Contracts being exchanged. Sale to be finalised 22.6.2012 

CORP DCS In progress Contracts being exchanged. Sale to be finalised 22.6.2012 

GM GM In progress 

ENG DES Successful tender notified. Contracts being prepared Complete contractor commenced 1.6.2012 




DATE OF 

MEETING 

RESOLUTION 

NO 

17-Apr-12 173/2012 



173/2012 RESOLVED on the motion moved by Councillor Bolton/Clements that in 

accordance with the Tender Panel Recommendation, Council accept the tender 

from Hines Constructions Pty Ltd (Hydrocare Option) for the reduced scope of work 

in the GST exclusive amount of $4,704,272.00 for Contract 2011-12/15 – Narrabri 

Aquatic Centre subject to satisfactory funding streams being identified and 

authorise the Mayor and General Manager to sign the contract documents under 

the seal of Council. 


DATE 

COMPLETED 

ENG DES Successful tender notified. Contracts being prepared Complete contractor commenced 1.6.2012 

17-Apr-12 174/2012 

174/2012 RESOLVED on the motion moved by Councillor Buckman/Knox that in 

accordance with the Tender Panel recommendation Council authorise staff to 

negotiate with the Tenderer Hines Constructions to include the construction of a 

new 50m pool and grandstand up to the value of $1,700,000.00. 

ENG DES Negotiations commenced Negotiations for variation underway. 1.6.2012 

175/2012 RESOLVED on the motion moved by Councillor Faber/Kelly: 

1. That Councillors attend the next meeting of the Community Safety Precinct 

Committee at Wee Waa on 30 April, if available. 

17-Apr-12 175/2012 

2. That Council convene meetings of the Crime Prevention Committee and the 

CCTV Committee as soon as practicable. 

3. That the Mayor and CCC delegates meet with representatives of the Mining 

companies and The MAC to discuss integration of workers into the fabric of Shire 

communities. 

CORP 

DCS 

Part 1 - completed; Part 2 - Meeting being convened; Part 4 - 

letter sent 23.4.2012. 

Part 1 - completed; Part 2 - Meeting being convened; Part 4 - 

letter sent 23.4.2012. 

4. That Council write to the Minister for Police, urging him to implement the 

recommendations of the Parsons report, including finding ways to fund the 

implementation. 

17-Apr-12 194/2012 

194/2012 RESOLVED on the motion moved by Councillor Lowder/Bolton that the 

General Manager contact the Department of Lands regarding the possibility of 

acquisition of the land at the rear of the Wee Waa Primary School bounded by 

Charles, George and Mitchell Streets for the purpose of residential subdivision and 

report back to the Council. 

200/2012 RESOLVED on the motion moved by Councillor Redding/Buckman that 

Council apply for LIRS interest assistance for the Narrabri Aquatic Centre redevelopment, 

pending the acceptance of tenders for the construction of the 

Narrabri Aquatic Centre. 

GM EDM In Progress 

Majority of land owned by Department of Education with one 

block in private hands. Further enquiry being undertaken. 

17-Apr-12 200/2012 

CORP GO In Progress 

Application submitted 30th March 2012. Further information 

requested (IP&R Planning docs) and provided 15.6.2012. No 

timeframe given for grant announcement. 

17-Apr-12 203/2012 

203/2012 RESOLVED on the motion moved by Councillor Bolton/Kelly that the 

Council: 

(i) Agree to participate in a Namoi Councils Regional Water Utilities Binding 

Alliance as from 1 July 2012 incorporating an Alliance Organisation Structure and 

Governance Board as outlined in this report. 

(ii) Agree under section 355 (d) of the Local Government Act 1993 to exercise the 

function of management of water and sewerage works and facilities jointly with 

other council members of Namoi Councils, a regional organisation of councils, as a 

member of a Namoi Councils Regional Water Utilities Binding Alliance; 

(iii) Delegate under section 377 of the Local Government Act 1993 exercise of the 

function of management of water and sewerage works and facilities to the Namoi 

Councils Regional Water Utilities Binding Alliance Board pursuant to a Binding 

Alliance Deed of Agreement; 

(iv) Approve an operating Budget of $13,173 in the 2012/13 Council Management 

Plan for the first year of operation of the Binding Alliance, such amount based on an 

overall Budget for the Alliance of $100,000 for the 2012/2013 Financial Year; 

(v) Appoint two Councillors to be members of the Namoi Councils Regional Water 

Utilities Binding Alliance as follows: 

o Cr Clements 

o Cr Bolton. 

(vi) Agree to the appointment of Tamworth Regional Council to call and accept 

tenders on behalf of all Alliance Members under the Alliance Deed of Agreement if 

required; and 

(vii) Authorise the affixing of the Common Seal of the Council to the Namoi 

Councils Regional Water Utilities Binding Alliance Deed of Agreement. 

ENG DES Processing documentation 

Namoi Councils advised of Council resolution awaiting 

documentation. 

1.5.2012 




DATE OF 

MEETING 

RESOLUTION 

NO 

17-Apr-12 208/2012 

17-Apr-12 214/2012 



208/2012 RESOLVED on the motion moved by Councillor Sevil/Clements that the 

Council authorise the Acting General Manager to enter into negotiations with Namoi 

Waste Pty Limited to extend the term of Contracts No. 2006-07/20 Collection 

and/or Disposal of Waste Material and Collection and/or Processing of Recyclable 

Material until 30 September 2013 to allow preparation of tender documentation for a 

new contract. 


Council write to Mr Ken Thomson indicating that an action plan is in place and 

further action will take place. 


DATE 

COMPLETED 

ENG CFM Letter to arrange contract extension sent Complete 20.6.2012 

ENG CFM Letter to be drafted and sent week commencing 30.4.12 Complete 20.6.2012 

17-Apr-12 218/2012 

218/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that 

senior staff provide an accurate written report including documentation and the 

proposed costs for temporary transfer to Tamworth and budgetary implications to 

the May 2012 Committee Meeting, on how the situation with the EPA and the lack 

of preparedness at the Narrabri Landfill site has occurred. 

ENG DES Information provided to Acting General Manager Awaiting EPA consideration of alternative waste control on-site 

17-Apr-12 219/2012 

219/2012 RESOLVED on the motion moved by Councillor Bolton/Kelly that Council 

authorise the General Manager to negotiate with Tamworth Regional Council for the 

disposal of General Solid Waste at Tamworth Landfill for at least 6 months and up 

to 12 months; and that Council staff investigate other options for disposal; and that 

a report on this matter be presented to the May 2012 Committee Meeting. 

ENG CFM Information provided to Acting General Manager MOU from Tamworth Regional Council received. 30.5.2012 

17-Apr-12 222/2012 

222/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that 

Council waive the adopted fees in the 2011/12 Revenue Policy for banner rental for 

the Wee Waa Chamber of Commerce business promotion activity for a period of 12 

months until 16th April 2013. 

ENG 

CFM 

Letter to be drafted to Wee Waa Chamber of Commerce week 

commencing 30.4.2012 

Complete 20.6.2012 

17-Apr-12 223/2012 


Council do not waive the banner hanging fee of $58.00 per banner for the Wee 

Waa Chamber of Commerce due to the purpose of the fee being cost recovery by 

Council to pay contractors for this service excluding Council promotional banners. 

ENG 

CFM 

Letter to be drafted to Wee Waa Chamber of Commerce week 

commencing 30.4.2012 

Complete 20.6.2012 

17-Apr-12 225/2012 

17-Apr-12 226/2012 


Narrabri Shire Council implement within one month a maintenance program for the 

old cemetery that as a minimum includes having an employee allocated a fixed day 

each week to attend the cemetery to mow, whipper snip and pick up debris as 

required in the grave lines as well as the general area. A report is to be offered to 

council each month confirming that a fixed day has been chosen and that an 

employee is attending to this task. A review to be carried out after six months to 

allow discussion of the issue again. 

226/2012 RESOLVED on the motion moved by Councillor Clements/Bolton that all 

grave site access roads in the Old Narrabri cemetery be formed up and gravelled 

within one year with a plan including gravel type to be before council and that it be 

included in the budget deliberations for 2012/13. 

ENG CFM Report to be prepared. Report prepared for June Council Meeting. 24.5.2012 

ENG DSM Design will be developed to allow budget estimate Design completed. Cost estimate being prepared. 

17-Apr-12 227/2012 


public toilets at Cooma Oval be placed in a weekly cleaning program within one 

month with a specific report to be offered to council each month for a period of six 

months showing this cleaning is being carried out. 

ENG 

CFM 

Cooma oval toilets are cleaned weekly when not a construction 

site. Report to be prepared. 

Report prepared for June Committee Meeting 24.5.2012 

17-Apr-12 228/2012 

17-Apr-12 229/2012 


the Cooma Oval toilets be open at times suitable to parents and children using the 

play equipment adjacent to these toilets, Shire staff should discuss this with the 

Narrabri Junior League and present a proposal to a Council meeting within two 

months. 

229/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that a 

review be conducted on the opening and closing times for shire amenities. 

ENG CFM Report to be prepared for June Ordinary Meeting. Report prepared for July Council Meeting. 24.5.2012 

ENG CFM Review to be conducted. Report to be prepared August 2012. Review to be conducted. Report to be prepared August 2012. 

17-Apr-12 230/2012 

230/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that an 

investigation into reopening the rail crossing that extends from the Old Newell 

Highway to the Old Turrawan road with a view to stopping all heavy vehicle 

transport past the Narrabri West Public School. That the Grain facilities along Old 

Turrawan road as well as residents and parents and teachers be involved in these 

discussions. 

ENG 

DSM 

Investigations indicate that this section of road is now Crown 

Report to future Council meeting to determine options available. 

Land not road reserve. Proposed new crossing would not be 

Referred to Lands Department to confirm road status. 

accessible to road trains and B-doubles 






DATE OF 

MEETING 

RESOLUTION 

NO 

17-Apr-12 231/2012 

17-Apr-12 243/2012 

17-Apr-12 245/2012 

17-Apr-12 246/2012 

17-Apr-12 247/2012 


231/2012 RESOLVED on the motion moved by Councillor Clements/Kelly that the 

investigation requested by motion 12.5 include a report into access options for 

residents of Fraser and other streets isolated from emergency services when trains 

are standing on the Moree track while being loaded. 

243/2012 RESOLVED on the motion moved by Councillor Clements/Redding that 

Council agree to sell Lot 115, DP 135076 to Mr David Ellwood for the amount of 

$5,000 and further that the purchaser pay all legal fees associated with the transfer 

of the block of land. 

245/2012 RESOLVED on the motion moved by Councillor Sevil/Redding that the 

Council as Trustee for the Narrabri Old Gaol grant the request from the Department 

of Agriculture, Fisheries and Forestry (DAFF) for an extension of the lease of two 

rooms in the Narrabri Old Gaol for the use of Australian Quarantine and 

Immigration Services (AQIS) for six months from 1 February 2012 to 31 July 2012 

for $10,651.32 per annum GST exclusive. 

246/2012 RESOLVED on the motion moved by Councillor Sevil/Redding that the 

Council authorise the Mayor and Acting General Manager to sign all relevant 

documents including the new lease and that Council authorise the use of Council’s 

seal on all relevant documents. 

247/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that the 

Council obtain a valuation on Lots 1 to 7 DP 758081 known as Bellata Caravan 

Park with the view to selling the property. 

ENG DSM Under investigation 

CORP EDM In progress In progress 

Action barriers undertaken in conjunction with resolution 

230/2012. 

DATE 

COMPLETED 

CORP FSM In progress Completed 11.6.2012 

CORP FSM In progress Completed 11.6.2012 

CORP FSM In progress Report to June Council Meeting 21.6.2012 

17-Apr-12 248/2012 

248/2012 RESOLVED on the motion moved by Councillor Bolton/Sevil that Council 

authorise the General Manager to discuss the purchase of or the lease of the 

Narrabri Lions Club on Lot 3 Section 10 DP 939800 with the Narrabri Lions Club. 

CORP FSM In progress Report to June Council Meeting 21.6.2012 

17-Apr-12 250/2012 

250/2012 RESOLVED on the motion moved by Councillor Bolton/Kelly that Formal 

Residential Tenancy Agreements be entered into for the above Council properties 

and that further, Council authorise the Mayor and Acting General Manager to sign 

and seal, if necessary, all relevant documents relating to these agreements. 

CORP FSM In progress In progress 

17-Apr-12 251/2012 


Council renew the following leases for a further 12 month period at a weekly rent as 

provided below: 

• 129 Laidlaw St Boggabri to Ochre Health for $260 per week 

• 1/49 Balonne St Narrabri to David Hall & partner for $180.00 per week 

CORP FSM In progress 

129 Laidlaw Street completed. 1/49 Balonne Street rescinded. 

Complete. 

14.6.2012 

17-Apr-12 252/2012 

17-Apr-12 253/2012 

17-Apr-12 254/2012 



documents including the new leases and that Council authorise the use of Council’s 

seal on all relevant documents. 


Council approve in principle the lease of a portion of the land at Narrabri Aerodrome 

for the purpose of an aircraft fuelling facility to Skyfuel subject to Skyfuel obtaining 

all necessary legislative approvals. 



documents including the new lease and further, that Council authorise the use of 

Council’s seal on all relevant documents. 

CORP FSM In progress Complete 14.6.2012 

CORP FSM In progress Complete 17.4.2012 

CORP FSM In progress In Progress 

15-May-12 264/2012 

264/2012 RESOLVED on the motion moved by Councillor Clements/Etheridge that 

the General Manager organise a workshop which is open to the public on dust 

pollution related to mining and invite the EPA, Doctors for the Environment and the 

CMA to attend the workshop and address these issues as soon as possible. 

GM 

GM 

15-May-12 265/2012 

15-May-12 269/2012 

15-May-12 270/2012 

265/2012 RESOLVED on the motion moved by Councillor Kelly/Clements that the 

AGM and Cr Etheridge discuss costs involved for the Council to host the 2012 

CMCA rally. 


Committee Meetings for June 2012 be held on Tuesday 12th June 2012 

commencing at 10:00AM. 


Council write to the Boggabri Lions Club congratulating them on the 2012 Boggabri 

Drovers Campfire weekend. 


GM GM Completed 12.6.2012 

CORP TM Completed 12.6.2012 






DATE OF 

MEETING 

RESOLUTION 

NO 


DATE 

COMPLETED 

15-May-12 272/2012 


Council donate $660.00 as sponsorship for a category of the 2012 Sportsperson of 

the Year Awards being held at the Narrabri RSL Club on Friday, July 27, 2012. 

CORP 

GO 

15-May-12 275/2012 


Council endorse an application to the Australian Government for funding under the 

Community Energy Efficiency Program (CEEP) for Small Facilities Energy 

Efficiency Audits. 

CORP 

GO 

Application submitted, unsuccessful letter received 13.6.12. 

Report to July Council Meeting. 

15-May-12 276/2012 


Council endorse an application to the Australian Government for funding under the 

Community Energy Efficiency Program (CEEP) for Street Light replacement. 

CORP 

GO 

Application submitted, unsuccessful letter sent to RDANI (group 

leader) on 13.6.12. Waiting on further details about 

unsuccessful application. 

15-May-12 278/2012 


Acting General Manager contact WWSI representatives, Department of Lands and 

the Wee Waa Show Society to discuss the transfer of ownership of the Wee Waa 

Indoor Sports Centre. 

GM 

GM 

15-May-12 279/2012 


Acting General Manager contact the Wee Waa Museum Society, Department of 

Lands and the Wee Waa Show Society to discuss the expansion of lands to 

accommodate future expansion of the Namoi Echo Museum. 

GM 

GM 

15-May-12 280/2012 


Council authorise Cr Clements to replace Cr Lowder on the General Manager’s 

Recruitment Committee with Cr Redding as the alternate delegate. 

GM GM LGMS advised. Completed. 17.5.2012 

15-May-12 283/2012 

283/2012 RESOLVED on the motion moved by Councillor Bates/Kelly that the 

Council receive and note that the Acting General Manager undertake immediate 

testing assessment of waste disposal areas at the Narrabri Landfill, with funding to 

be provided from the Waste Management Reserves, and report to Council on the 

results, as a matter of urgency; 

Further that Council authorize the establishment in the first instance of a temporary 

position of Waste Manager to facilitate development and implementation of a 

Waste Management Plan for the Shire. 

ENG DES Completing report to EPA included testing information. 

15-May-12 286/2012 

286/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that a 

further report on Shannon Estate be prepared including a full chronological report 

and a detailed report from a specialist legal firm in relation to the professional 

indemnity issue. 

GM 

GM 

15-May-12 287/2012 

287/2012 RESOLVED on the motion moved by Councillor Kelly/Redding that Mr 

Geoff Burrett prepare and submit to the May 2012 Council Meeting, a full and 

detailed report on all projects currently managed by Geoff Burrett and Associates, 

including the situation relating to the foundations at Cook Oval amenities. 

ENG 

DES 

15-May-12 290/2012 

15-May-12 291/2012 

15-May-12 294/2012 

15-May-12 295/2012 

15-May-12 296/2012 

15-May-12 305/2012 

290/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the 

Council waive parking fees in association of DA304/2012 due to its main street 

location in relation to similar types of businesses and common use parking spaces 

already provided. 

291/2012 RESOLVED on the motion moved by Councillor Redding/Kelly that the 

Council’s Parking DCP be reviewed as a matter of urgency. 

294/2012 RESOLVED on the motion moved by Councillor Bates/Sevil that the 

Council write to Whitehaven Coal inviting them to address the Council in relation to 

their request for the closure of Shire Road 186 (Greylands Road). 

295/2012 RESOLVED on the motion moved by Councillor Bates/Sevil that Dialtone 

not be paid for the painting of the double line in Boundary Street, Wee Waa due to 

unprofessional workmanship. 

296/2012 RESOLVED on the motion moved by Councillor Clements/Buckman that 

the Council review the process for referral to the Traffic Committee. 

305/2012 RESOLVED on the motion moved by Councillor Sevil/Kelly that the 

Acting General Manager be authorised to take the necessary actions to ensure that 

the procedures are in place for the Local Government Elections to be undertaken. 

GM PDM Application determined fees waived through s96. 20.5.2012 

GM PDM Being actioned. 

GM GM Completed - address made to June Extraordinary Meeting 12.6.2012 

ENG RSM Reviewing specification and non-conformance 1.6.2012 

ENG DSM Report to July Council Meeting 







DATE OF 

MEETING 

RESOLUTION 

NO 

15-May-12 309/2012 


309/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that the 

Council nominate the following delegates to attend the Local Government Planning 

and Environmental Law Conference on Friday, 1st June 2012 at Campbelltown Arts 

Centre: 

Cr Faber. 

GM 

GM 

Cr Faber unable to attend due to other commitments. 

Complete. 

DATE 

COMPLETED 

1.6.2012 

15-May-12 310/2012 

15-May-12 312/2012 

15-May-12 313/2012 

15-May-12 315/2012 

15-May-12 316/2012 

15-May-12 317/2012 

15-May-12 318/2012 

15-May-12 319/2012 

15-May-12 320/2012 

15-May-12 321/2012 

15-May-12 322/2012 

15-May-12 325/2012 

15-May-12 326/2012 

310/2012 RESOLVED on the motion moved by Councillor Sevil/Etheridge that 

Council support the submission from RDANI to the Livestock Health and Pest 

Authority (LHPA) Review. 

312/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that the 

minutes of the Flood Displan Public Meetings 2012 be forwarded to the SES Namoi 

Controller and published on the Council’s website. 

313/2012 RESOLVED on the motion moved by Councillor Etheridge/Bates that the 

Council not attend the NSW Local Government in Emergency Management 

Conference 2012 in Sydney on Thursday, 7th June 2012: 

315/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that 

Council grant the request from the Narrabri Heritage Committee to be removed 

from the list of Council Committees authorised under section 355 of the Local 

Government Act 1993. 

316/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that any 

excess funds from any of the Narrabri Heritage Committee bank accounts be 

returned to Council’s general funds. 

317/2012 RESOLVED on the motion moved by Councillor Etheridge/Sevil that 

Council send a letter of appreciation to the Narrabri Heritage Committee 

acknowledging their contribution, efforts and support in achieving this valuable 

community asset. 


Council accept the notification from Department of Premier and Cabinet for $10,000 

of grant funding under the Community Building Partnerships Program, for the 

Vickery Park Playground. 


Council allocate a project budget of $60,000 for the Vickery Park Playground 

development, as originally granted in the 2011/2012 budget. 

320/2012 RESOLVED on the motion moved by Councillor Sevil/Knox that Council 

set the date of Thursday 14th June 2012, for the official opening ceremony for the 

Cook Oval Amenities building as per the grant funding agreement. 

321/2012 RESOLVED on the motion moved by Councillor Etheridge/Redding that 

the Council approve the budget variations arising as a result of the March 2012 

quarterly review. 

322/2012 RESOLVED on the motion moved by Councillor Etheridge/Redding that 

pursuant to section 407(1) of the Local Government Act 1993, the Council adopts 

the quarterly review report covering the period January to March 2012 as 

presented. 


Council adopts the Cabin Pricing Structure for the Boggabri Caravan Park one and 

two bedroom cabins. 


Council adopts of the Boggabri Caravan Park Terms and Conditions of Hiring. 




CORP DCS 

CORP FSM Letter to be sent 

CORP DCS 

CORP GO 

CORP FSM Completed 21.6.2012 

CORP GO Completed 14.6.2012 





15-May-12 327/2012 

327/2012 RESOLVED on the motion moved by Councillor Bates/Clements that the 

Council endorse the Boggabri Caravan Park Pricing Structure and Terms and 

Conditions Policy and place on Public Exhibition for a period of 28 days. 


15-May-12 328/2012 

328/2012 RESOLVED on the motion moved by Councillor Buckman/Clements that 

Council approves further investigation of partnership opportunities with the Game 

Council of NSW. 

CORP 

TM 

15-May-12 330/2012 


Council donate $1,500 as sponsorship to TAFE NSW New England Institute 

Student and Staff Awards being held in Tamworth at West Blazes, 30th June, 2012. 

CORP 

EC 






DATE OF 

MEETING 

RESOLUTION 

NO 

15-May-12 332/2012 

15-May-12 334/2012 

15-May-12 336/2012 

15-May-12 337/2012 

15-May-12 340/2012 

15-May-12 341/2012 

15-May-12 342/2012 


332/2012 RESOLVED on the motion moved by Councillor Clements/ Buckman that 

appropriate staff contact the Namoi Echo Museum to determine which locations 

they would like the museum signs, including colour and size of the signs and 

proceed with the approvals process. 

334/2012 RESOLVED on the motion moved by Councillor Bates/Lowder that the 

Council approve the purchase of replacement surveying equipment, being the 

‘Trimble GPS Base & Rover RTK GNSS System’. 

336/2012 RESOLVED on the motion moved by Councillor Lowder/Buckman that 

the Council accept the Tender T039/2012 – NIRW Scrap Ferrous Metal and Lead 

Acid Battery Collection Contract received from OneSteel Recycling Pty Ltd and 

authorise the General Manager to execute a contract with OneSteel Recycling Pty 

Ltd. 

337/2012 RESOLVED on the motion moved by Councillor Bates/Lowder that the 

Council extend Contract No. 2009-10/05 Provision of Labour, and Plant for the 

Slashing, Mowing and Trimming at various locations in Narrabri Township and 

Narrabri Aerodrome as directed for a period of four (4) months from the expiry date 

of 30 June 2012 until 30 November 2012. 

340/2012 RESOLVED on the motion moved by Councillor Kelly/Etheridge that 

Council nominate the Mayor as its voting delegate to take part in the forthcoming 

secret postal ballot to deal with the matter of One Association, and that their name 

and postal address be forwarded to the Associations to form the Roll of Voters prior 

to the end of May 2012. 

341/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that 

Council forward the Heritage Strategy for 2011-2012 as proposed by Ian Kirk from 

Inheritage to the Department of Planning (Heritage Office) in accordance with the 

requirements of the DOP. 

342/2012 RESOLVED on the motion moved by Councillor Lowder/Etheridge that 

Council adopt the draft Heritage Development Control Plan and further exhibit the 

document in accordance with Clause 18 of the Environmental Planning and 

Assessment Regulation 2000. 

ENG 

DSM 

Meeting to be scheduled with museum to determine sign 

location. 

DATE 

COMPLETED 

ENG DSM Completed 19.6.2012 

ENG 

CFM 

Awaiting receipt of contract documents to enable signing and 

sealing by GM and Mayor. 

ENG CFM Letter sent. Completed. 15.6.2012 


GM PDM Completed 20.5.2012 

GM PDM To be exhibited July 2012 following LEP exhibition period. 

15-May-12 343/2012 

343/2012 RESOLVED on the motion moved by Councillor Sevil/Bolton that Council 

request the Narrabri West Lake Committee to consider the removal of vegetation at 

the entrance of the Narrabri Lake immediately below the Wukawa Street pedestrian 

crossing, we drain the lake by means of opening the flood gates to position the top 

water line to be at least 400 metres from the concrete walk way. 

ENG 

CFM 

The matter will be referred to the committee at the next 

meeting. 






Subject: 

Author: 


Inquiry into Management of Public Lands in NSW 

Acting General Manager 

Nil to this report 

RECOMMENDATION 1: That Council support Namoi Councils in making a 

submission to the Inquiry into the Management of Public Land in NSW. 

RECOMMENDATION 2: That any Councillor wishing to provide input into the 

submission provide comments to the General Manager by Friday, 13 th July 2012. 

RECOMMENDATION 3: That Namoi Councils be requested to provide a copy of 

the submission, once prepared, to Narrabri Shire Council prior to the Namoi Councils 

Meeting of 2 nd August to allow Councillors the opportunity to provide feedback to 

Narrabri Shire Council delegates to Namoi Councils. 

Issues 

 

 

Advise Council of the invitation from NSW Legislative Council’s General Purpose 

Standing Committee No. 5 to make a submission to the Inquiry into Public Land 

Management. 

Proposal from Namoi Council’s to make a submission to the Inquiry into Public Land 

Management. 

Background 

Namoi Councils have advised of an invitation received from NSW Legislative Council’s 

General Purpose Standing Committee No. 5 to make a submission in respect of the 

Committee’s Inquiry into Public Land Management. 


The invitation from the NSW Legislative Council’s General Purpose Standing Committee No. 

5 is attached to this report along with the Terms of Reference. 

The Inquiry will involve the following: 

 

Scrutiny of the management of the State’s public land and review the process and 

impact of converting Crown Land, State Forests or agricultural land into National 

Park estate. 



29 TH JUNE 2012. 


MAYOR


 

 

Examination of land management practices by public authorities, including fire, weed 

and pest management and land use models that provide for conservation outcomes 

utilising principles of sustainable use. 

Observe various case studies where Crown Land, State Forests and agricultural land 

has been converted into National Parks or other conservation areas, including River 

Red Gum State Forests in the Southern Riverina, native hardwood State Forests in 

northern NSW, Yanga Station in Balranald Shire, and Toorale Station in Bourke 

Shire. 

Namoi Councils has invited Councils to make comment on the Inquiry for inclusion in a 

submission. Comments should be lodged with Namoi Councils by Monday, 16 th July 2012 to 

allow sufficient time to create a submission. It is proposed that such submission would be 

confirmed at the August meeting of Namoi Councils which will be held on Thursday, 2 nd 

August 2012. 

Any comments should be succinct and in the form of dot point or one line statements. 

The closing date for submissions to the Inquiry is Friday, 3 rd August 2012. 

Attachments 

Attachment 11.1.2.a: Invitation from the NSW Legislative Council’s General Purpose 

Standing Committee No. 5. 

Attachment 11.1.2.b: Terms of Reference. 


Nil to this report. 









29 TH JUNE 2012. 


MAYOR


From: GPSC5 GPSC5 [mailto:gpscno5@parliament.nsw.gov.au] 

Sent: Monday, 21 May 2012 3:54 PM 

To: GPSC5 GPSC5 

Subject: Inquiry into management of public lands in NSW 

Public land management inquiry 

As you may be aware, the NSW Legislative Council’s General Purpose Standing Committee No. 5 is 

currently conducting an inquiry into public land management. A copy of the terms of reference is 

enclosed for your information, which also includes a list of the Committee members. 

On behalf of the Committee, I would like to invite you to make a submission to the inquiry. The 

closing date for submissions is Friday, 3 August 2012. 

The Committee has resolved to hold three public hearings in Sydney and conduct a number of 

hearings in and site visits to areas of interest. The proposed areas to be visited include: 

 

 

 

River Red Gum forests in the southern Riverina and Yanga station in the Balranald Shire 

Native Hardwood forests in northern NSW (Port Macquarie and Armidale regions) 

Toorale Station in the Bourke Shire. 

Hearing details will be published on the website as they become available. 

Submissions can be emailed to gpscno5@parliament.nsw.gov.au, faxed to 9230 2981, lodged via the 

Committee’s website at www.parliament.nsw.gov.au/gpsc5, or hard copies mailed to: Ms Madeleine 

Foley, Director, GPSC 5, Legislative Council, Parliament House, Macquarie Street, Sydney NSW 2000. 

Background information about the Legislative Council committees and information about making a 

submission is enclosed to assist you with your submission. 

Please note that no one, including the author, may distribute the submission unless authorised by the 

Committee. Anyone who republishes a committee document apart from the Parliament or its 

committees is subject to the laws of defamation. 

Submissions are confidential until the Committee makes them public. If your submission contains 

information you do not wish to be made public, please mark it confidential. The Committee will 

consider all requests for confidentiality, but is not obliged to keep a submission confidential if it 

determines that it is not in the public interest to do so. 

If you would like further information about the inquiry or making a submission, please do not hesitate 

to contact Mr Stewart Smith, Principal Council Officer on (02) 9230 2798. Please feel free to forward 

this information to any other interested parties. 

The Committee would greatly appreciate your contribution to this inquiry. 

Yours sincerely 

Hon Robert Brown MLC 

Committee Chair 


Inquiry into Management of Public Land NSW 



General Purpose Standing Committee No. 5 

Legislative Council 

Parliament House 

Macquarie Street 

Sydney NSW 2000 


Inquiry into Management of Public Land NSW 


Attachment 11.1.2.b 


Inquiry into Management of Public Land in NSW 




Inquiry into Management of Public Land in NSW 




Subject: 

Author: 


Human Resources Update 

Human Resources Manager 

Nil 

RECOMMENDATION: That the Council receive and note the information on 

activities within the Human Resources Section of Council. 

Issues 

 

 

 

Recruitment Update 

Organisational Structure (See supplementary committee report) 

Make It Work – Sharing Workers Locally Pilot update 

Background 

An update on activities was provided at the May 2012 Council meeting. This information 

follows on from that report. 


New appointments Daniel Ivanusa Water Services Operator 

Talissa Walker 

Kelly Simpson 

Mikayla Brown 

Candice Morgan 

Lucas Warren 

Jason Duff 

The Crossing Theatre casual Venue 

Attendant 


Attendant 


Attendant 


Attendant 


Attendant 

Temporary Road Services Labourer 

Phil Allen Road Maintenance Projects 

Coordinator 

Pat White 

General Manager 



29 TH JUNE 2012. 


MAYOR


Maree Eather 

David Martin 

Bill Shilling 

Daisy Sprigg 

Tyrone Morley 

Kerry Cook 

Temporary Waste Facilities Attendant 




Attendant 


Attendant 


Attendant 

Exiting employees Peter Teschner Finance Officer – Debtors 

Jason Wright 

Mechanic 

Matt Gilmore 

Gardener 

Current Recruitment Water Services Operator Applications closed Monday 4 June 

2012. 

Currently short-listing. 

Waste & Saleyards 

Operations Manager 

(temporary) 

Systems Support Officer 

Aquatic Centre Manager 

Operations Manager – 

The Crossing Theatre 

Head Chef – The 

Crossing Theatre 

Café & Candy Bar 

Supervisor – The 

Crossing Theatre 

Finance Officer – Debtors 

Gardener – Wee Waa 

Applications closed Monday 4 June 

2012. 


Applications closed Monday 4 June 

2012. 


To be advertised shortly. 

To be advertised internally shortly. 



Using Order of Merit from the Finance 

Officer – Assets position advertised in 

January 2012. 

Checks on a potential employee 

currently being undertaken. 

To be advertised shortly. 



29 TH JUNE 2012. 


MAYOR


Make It Work: Sharing Workers Locally Pilot update 

General Hands have successfully completed their Certificate III in Rural Operations. A 

graduation ceremony will be arranged in the near future to recognise their early completion. 

Host employer placements at Auscott and Australian Cotton Research Institute are 

progressing well with positive feedback received from both the employer and employees. 

Potential host employers continue to be encouraged to become involved in the program with 

information packs sent to various mining and cotton companies. 

Placements @18 June 2012 

Employee Placement Comment 

Trevor Lucas Narrabri Shire Temporary placement 

Council 

Jarryd Lucas ACRI 12 week placement 

Adam Scott Narrabri Shire Permanent employee - Adam applied for a 


position within Council in Road Services and 

was successful 

Dallas Martin Auscott Placed until September 

Grant Whiting Narrabri Shire 


Glenn Sands Narrabri Shire 


Training Completed 

Forklift licence 

OHS Construction induction - White Card 

RTA traffic control - Blue Card 

Chemical application 

Inspect and clean machinery 

First aid course 

Backhoe/loader licence 

Chainsaw licence 

Tractors operations and maintenance 

Fire fighting training 

Secure loads training 

Permanent employee - Grant applied for a 



Permanent employee - Glenn applied for a 





29 TH JUNE 2012. 


MAYOR


Key Success Factors for the Program 

Retain skilled workers in the area The program commenced with seven 

participants. Six participants have been 

placed into either permanent or temporary 

employment and have completed their 

training in Certificate III Rural Operations. 

One participant has relocated out of the area 

for personal reasons. 

Skills development for the area 

Six participants have completed their training 

both on and off the job competencies 

successfully. The Certificate III Rural 

Operations is a diverse traineeship that has 

given the area more skilled workers. The 

participants have completed the training 

requirements early. 

Permanent employment for participants Three participants have secured permanent 

employment within the area. 

On the job training for participants 

Skills that were developed during the on the 

job training including machine operations, 

gardening, chemical applications, operating 

forklifts, tractor driving, stores work and 

customer service. These skills are relevant to 

a many industry sectors across the area. 

Solution to securing labour for seasonal work 

requirements by local agricultural businesses 

Participants have had the opportunity to 

network within the local industry and work 

with several managers and areas. ACRI and 

Auscott have been our host employers 

through this initial program. ACRI hosted 

some of the training, including machinery 

operations. 

The pilot Sharing Workers Locally will be complete in October 2012. The Project 

Consultation Group for the Sharing Workers Locally initiative will then review the program 

for future opportunities. 

Attachments 



These activities have been budgeted for the 2011/2012 budget. 





29 TH JUNE 2012. 


MAYOR





Activities in this report align to the workforce plan. 



29 TH JUNE 2012. 


MAYOR



Subject: 

Author: 


Economic Development June Update 

Community Development Officer 

Nil. 

RECOMMENDATION: That Council receive and note the June update from the 

Economic Development Section. 

Issues 

 

To provide Council with an update on projects undertaken by the Economic 

Development Section (EDS) during the last month. 

Background 

The Economic Development Section encompasses Economic and Community Development. 


The following ongoing tasks are being undertaken by the EDS. 

Organised, attended and took minutes for workshops held across Narrabri Shire for various 

community groups over a two week period for the consultation phase of the Community 

Strategic Plan. 

Assisted Grants Officer with 2012 Council Grants recommendations. 

Organised Council stand with information and brochures for NDCAS community forum. The 

forum was a day held for organisations to showcase their services to residents. Stand numbers 

were good however the number of community members that attended was low. 

Liaised with NBN Co representative in relation to a visit by the NBN Co Discovery Truck to 

Narrabri on Thursday 12 July 2012. Showed representative The Crossing Theatre carpark to 

ensure its suitability for the truck location and assisted with associated paperwork. 

Liaised with Narrabri and Boggabri Tidy Towns in relation to entries for Tidy Towns by 

Keep Australia Beautiful NSW. Boggabri put in an entry however Narrabri did not. 

Arranged payment of all Youth Week Activities and completed acquittal for grant money 

received. 



29 TH JUNE 2012. 


MAYOR


Produced advertisement, editorial and photo for a Narrabri Shire Feature in the Northern 

Daily Leader. 

Represented Council at Narrabri Shire Interagency Group Meeting. Advised group of 

upcoming candidate information seminar and documents currently on public exhibition. 

Interagency meetings have now been changed to bi-monthly rather than monthly. 

Discussions with various departments of Council to obtain information to place in Council’s 

Update article for The Courier. 

Continuously maintained Council’s website and Facebook page as required with current 

advertisements, public exhibition documents and general updates and changes. 

Made contact with The Mac and requested that a layer of stones be put down as road base to 

stop any dust issues arising on the tradesman’s access road. 

Spoke with a local community member who wanted to get a job in the mines. I made contact 

with a local mine and got information to provide to the local resident as well as contact details 

for him to approach the resource company directly. 

Provided a range of data to a representative of Smart Investor magazine who wanted 

background information from Narrabri Shire and 5 other local government areas. 

Researching services crossing the block of land Council is selling on the corner of Frome and 

Oakham Streets Boggabri. 

Wrote report to Council to sell land at both Yarrie Lake Road and Francis Street. 

Put a local businessman in contact with another company on the basis that there may be some 

opportunities or synergies for both parties. 

Provided investor with information in relation to the new Local Environment Plan and change 

of zonings. 

Arranged for Australia Milling Group to be able to access their block on the eastern side of 

the railway line that still had barriers up. 

Visited HJ Palmer and Co with information relating to the meeting held on site with the 

Ashfords. 

Undertook a 7 minute interview with a Sydney radio station promoting Narrabri Shire as a 

place for city people to move to. 

Organised maps to be sent to a person looking to invest in Narrabri Shire. 

Spoke to a Property Manager of Target about Narrabri Shire as they are considering 

increasing their representation in the Shire. Followed it up with a letter and brochures and an 

invitation to them to visit Narrabri at which time I would give them a thorough physical 

introduction to the Shire. 



29 TH JUNE 2012. 


MAYOR


Updated parties that have enquired about Council owned land at Yarrie Lake Road and 

Francis Street about progress. 

Spoke to a potential future investor in Victoria about Narrabri Shire and potential 

opportunities. Followed it up by forwarding brochures about the Shire. 

Company Name 

The Mac 

Corporate Air 

Investor 

Ultra Lubricants 

Australia Milling 

Group 

Whitehaven Coal 

The Mac 

The Ashfords 

Sustain Ag 

Investor 

Louis Dreyfus 

Sustain Ag 

Meetings Held 

Discussion 

Met with the company to discuss impending start of the next stage of the 

village in Narrabri. 

Had a meeting with organisation and provided a wide range of 

information relating to the Narrabri Shire economy. Corporate Air doing 

some initial research into the area. 

Drove a potential new investor around Narrabri and provided a range of 

information about the Shire and its economy. Investor undertaking initial 

due diligence in a couple of areas. 

Met with the owner of the business and provided information in relation 

to business requirements allowing him to enter the Narrabri Shire 

economy seamlessly. 

Initial meeting with the new regional manager in conjunction with the 

local manager. 

Met with the new Human Resource Coordinator to discuss his future 

employment requirements. Reinforced Council’s assistance as required 

which was gratefully received. 

Met with The Mac regarding Boggabri development. 

Met with potential purchasers of the residential block on the corner of 

Frome and Oakham Streets, Boggabri. Meeting to discuss water (partially 

above ground) and sewer traversing their potential block and Council’s 

requirements to put an easement over the block for both water and sewer 

and fix the water pipe. 

Met with proprietor to discuss aspects of his move to new premises and 

provided information relating to pad height and percentage of block able 

to be raised as required. 

Met with a property investor who is considering undertaking the 

development of a residential property within Narrabri. 

Met with the CEO and a number of other employees who were in town to 

meet with growers and visit their operating site. 

Arranged for the Design Services Manager to meet with proprietor on 

site to discuss road access issues. 

The EDS proactively, and on request, provide a range of detailed and ongoing information to 

existing and new businesses that are considering establishing or expanding their presence in 

Narrabri Shire. Initial contact in the form of phone calls and follow up letters and marketing 

materials were sent to potential new businesses. 



29 TH JUNE 2012. 


MAYOR


Aeropelican have recorded the following figures up until April 2012. 

Narrabri to Sydney Passenger Figures 

2009 2010 2011 2012 

Month Number Month Number Month Number Month Number 

January 521 January 517 January 793 

February 923 February 1101 

1378 

February 

March 67 March 1165 March 1279 March 1460 

April 1048 April 1009 April 1098 April 1190 

May 1170 May 1009 May 1356 

June 1170 June 1054 June 1290 

July 1222 July 1032 July 1100 

August 1176 August 1005 August 1432 

September 1169 September 1215 September 1306 

October 1156 October 1136 October 1296 

November 1077 November 1086 November 1351 

December 951 December 801 December 1060 

Narrabri to Brisbane Passenger Figures 

2011 2012 

Month Number Month Number 

March 387 January 313 

April 395 February 444 

May 367 March 443 

June 413 April 399 

July 347 

August 400 

September 295 

October 334 

November 305 

December 318 

Attachments 

Nil. 


There are no financial implications resulting from this report. 


There are no statutory / legal implications resulting from this report. 



29 TH JUNE 2012. 


MAYOR



There are no environmental impacts resulting from this report. 


Nil. 



29 TH JUNE 2012. 


MAYOR



Subject: 

Author: 


Narrabri Shire Council Referendum Question To Reduce 

Councillors From Twelve To Nine. 

Director Corporate Services 

Nil 

RECOMMENDATION: 

1. That Council adopt the wording for the 2012 council election referendum 

question to be: 

Do you favour the number of Narrabri Shire councillors being reduced from twelve 

(12) to nine (9)? 

2. That Council adopt the wording for the 2012 council election referendum for 

and against argument to be: 

FOR 

There would be a reduction in costs 

associated with Councillor fees, 

allowances and travel. 

Narrabri Shire Council is one a few 

Councils operating with 12 Councillors, 

Councils with less Councillors are 

successful with the reduction. 

Quality of representation is an 

important issue not the number of 

Councillors. 

The decision making process may be 

more effective and efficient if the 

number of Councillors is reduced. 

A reduction in Councillors may result in 

increased commitment from those 

elected reflected in greater interests and 

participation in Council affairs. 

Councillors would be responsible for 

understanding the interest, events and 

concerns of the whole Local 

Government Area which will lead to 

more strategic decision making. 

Greater numbers on Council can mean 

that non-committed or uninvolved 

elected representatives “fly under the 

radar”. 



29 TH JUNE 2012. 


MAYOR


AGAINST 

Less Councillors mean less ideas and 

debate and possible uninformed 

decisions. 

A smaller number of Councillors may 

result in an increased workload and 

may lessen effectiveness. A demanding 

role may discourage others for 

nominating as Councillors. 

Reduction in effective representation as 

there would be less Councillors 

representing the people of the Shire. 

May result in smaller population 

centres being less represented. 

A reduction in the number of 

Councillors may cause potential for 

dominance in the Council by a 

particular interest group. 

A fewer number of Councillors may 

make it harder for lesser known 

candidates to be elected. 

The current number of Councillors has 

been working effectively for years. 

Issues 

 

To adopt the wording for the Referendum Question and For and Against cases for the 

2012 Council election. 

Background 

The proposal to consider the reduction of Councillor number from twelve to nine was 

considered at the September, 2011 Ordinary Meeting of Council with the following resolution 

Vide Minute Numbers 597/2011 and 598/2011:- 

“that the Council give not less than 42 days public notice of its proposal to resolve to 

apply to the Minister for Local Government for approval to reduce its Councillor 

numbers from 12 to 9 in accordance with Section 224A of the Local Government Act 

1993.” 

“that Council hold public consultation meetings in Boggabri, Narrabri and Wee Waa 

with regard to Council’s proposal to reduce the number of Councillors from 12 to 9.” 

The proposal to reduce Councillor numbers was publicly advertised and public consultations 

were held at Boggabri, Narrabri and Wee Waa. 

However, the deadline to submit the letter to the Minister for Local for Local Government 

was missed. Therefore at the December, 2011 Ordinary Meeting of council the following was 

resolved Vide Minute Number 923/2011:- 

“that Council hold a referendum at the next election in September 2012 whether to 

reduce Narrabri Shire Councillor numbers from 12 to 9 in accordance with s224A of 

the Local Government Act 1993.” 



29 TH JUNE 2012. 


MAYOR


The Local Government (Amendment) Elections Act 2011 was assented on 27 th June2011 and 

its provisions commenced on that date to return the responsibility for administering elections, 

constitutional referendums and polls to councils. Councils had until 30 th November 2011 to 

resolve to engage the NSW Elector Commission (NSWEC) to conduct its 2012 ordinary 

election. 

Council considered a report on this matter at the Ordinary Meeting of Council on 15 th 

November 2011 where it was resolved Vide Minute 784/2011:- 

“That Council conduct the September 2012 Local Government Election in house”. 

Due to the inability to obtain a Returning Officer to conduct the Narrabri Shire Council 

elections for 2012 the following was resolved at the May, 2012 Ordinary Meeting of Council 

Vide Minute Number 348/2012:- 

“that in accordance with Section 296(2) of the Local Government Act, 1993 and the 

Local Government (General) Amendment (Narrabri Elections) Regulation 2012, 

Council engage the NSW Electoral Commission to conduct the 2012 Ordinary 

Elections within Narrabri Shire.” 


The NSW Electoral Commission has been engaged to conduct the Narrabri Shire Council 

2012 Council election which is inclusive of the referendum to consider the reduction of 

Councillor numbers from 12 to 9. The NSW Electoral Commission request that Council 

produce a for and against case to present to the public for the referendum. 

Council is to consider the wording of the referendum question to be proposed at the 2012 

Council election. Council has reviewed similar referendums conducted by Councils within 

NSW. The proposed wording is as follows:- 

Do you favour the number of Narrabri Shire councillors being reduced from twelve (12) to 

nine (9)? 

The for and against argument to be published for the public to consider is as follows:- 

FOR 

There would be a reduction in costs 

associated with Councillor fees, 

allowances and travel. 

Quality of representation is an important 

issue not the number of Councillors. 

The decision making process may be more 

effective and efficient if the number of 

Councillors is reduced. 

A reduction in Councillors may result in 

increased commitment from those elected 

reflected in greater interests and 

participation in Council affairs. 

Councillors would be responsible for 

understanding the interest, events and 

concerns of the whole Local Government 

Area which will lead to more strategic 

decision making. 



29 TH JUNE 2012. 


MAYOR


Greater numbers on Council can mean that 

non-committed or uninvolved elected 

representatives “fly under the radar”. 

Narrabri Shire Council is one a few 

Councils operating with 12 Councillors, 

Councils with less Councillors are 

successful with the reduction. 

AGAINST 

Less Councillors mean less ideas and 

debate and possible uninformed decisions. 

A smaller number of Councillors may 

result in an increased workload and may 

lessen effectiveness. A demanding role 

may discourage others for nominating as 


Reduction in effective representation as 

there would be less Councillors 

representing the people of the Shire. 

May result in smaller population centres 

being less represented. 

A reduction in the number of Councillors 

may cause potential for dominance in the 

Council by a particular interest group. 

A fewer number of Councillors may make 

it harder for lesser known candidates to be 

elected. 

The current number of Councillors has 

been working effectively for years. 



29 TH JUNE 2012. 


MAYOR


Attachments 

Nil. 


This referendum is inclusive in the original cost analysis of the 2012 elections. 


Through Council resolution Council is bound to conduct the referendum at the September 2012 

council election. 


Nil. 


Nil. 

GENERAL MANAGER’S REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 

THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH JUNE 2012. 


MAYOR


11.2.2 COUNCIL REPORT 

Subject: 

Author: 


Draft Community Strategic Plan 


Nil 

RECOMMENDATION 1 : That Council adopt the Draft Community Plan as amended. 

RECOMMENDATION 2: That the Draft Community Strategic Plan be placed on public 

exhibition with submissions closing on Monday 6 th August 2012 in accordance with s402(6) of 

the Local Government Act 1993. 

Issues 

 

To present the Draft Community Strategic Plan prior to public exhibition 

Background 

As part of the legislative requirements relating the Integrated Planning and Reporting requirements and in 

accordance with section 402 of the Local Government Act, 1993, Council is required to prepare a 

Community Strategic Plan (CSP). Section 402 states: 

402 Community strategic plan 

(1) Each local government area must have a community strategic plan that has been 

developed and endorsed by the council. A community strategic plan is a plan that identifies 

the main priorities and aspirations for the future of the local government area covering a 

period of at least 10 years from when the plan is endorsed. 

(2) A community strategic plan is to establish strategic objectives together with strategies 

for achieving those objectives. 

(3) The council must ensure that the community strategic plan: 

(a) addresses civic leadership, social, environmental and economic issues in an integrated 

manner, and 

(b) is based on social justice principles of equity, access, participation and rights, and 

(c) is adequately informed by relevant information relating to civic leadership, social, 

environmental and economic issues, and 

(d) is developed having due regard to the State government’s State Plan and other relevant 

State and regional plans of the State government. 

(4) The council must establish and implement a strategy (its "community engagement 

strategy"), based on social justice principles, for engagement with the local community 

when developing the community strategic plan. 

(5) Following an ordinary election of councillors, the council must review the community 

strategic plan before 30 June following the election. The council may endorse the existing 

plan, endorse amendments to the existing plan or develop and endorse a new community 




MAYOR


strategic plan, as appropriate to ensure that the area has a community strategic plan 

covering at least the next 10 years. 

(6) A draft community strategic plan or amendment of a community strategic plan must be 

placed on public exhibition for a period of at least 28 days and submissions received by the 

council must be considered by the council before the plan or amendment is endorsed by the 

council. 

(7) Within 28 days after a community strategic plan is endorsed, the council must post a 

copy of the plan on the council’s website and provide a copy to the Director-General. A 

copy of a community strategic plan may be provided to the Director-General by notifying 

the Minister of the appropriate URL link to access the plan on the council’s website. 

Council engaged the services of Lawler Partners (LP) to assist with this process. Lawler Partners 

conducted public consultation meetings in numerous locations throughout the Shire during May 

2012 and prepared a report on the results of these meetings that has previously been provided to 

Councillors. The findings have subsequently been used to prepare the draft CSP in accordance with 

the legislative framework.. 


Lawler Partners have now completed the Draft Community Strategic Plan and this, due to file size, 

is attached under separate cover. A covering letter has been prepared by Lawler Partners and is 

included as Attachment 11.2.2.a Representatives from Lawler Partners will be present at the 

meeting to expand on their findings and the methodology used in preparing the document. 

The purpose of the CSP is to provide a strategic direction for Council over the next 10 years after 

taking into consideration the views of the community and therefore is, by nature, broad in respect 

of measuring results. This plan is then used to provide the framework for the development of the (4 

year) Delivery Plan and the (1 year) Operational Plan, both of which will have defined 

measurement criterion. 

For this process to be progressed, Council is now required to, subject to amendment, place the draft 

on public display for at least 28 days during which submissions from the public will be received. 

The consideration of any submissions received is then required before the final plan can be 

formally adopted. Once this has occurred then the preparation of a Draft Delivery Plan can 

commence 

Attachments 

Attachment 11.2.2.a - Draft Narrabri Shire Council Community Strategic Plan 2012/2022 

Attachment 11.2.2.b- Covering Letter from Lawler Partners 


Council is required to comply with sections 402 to 406 of the Local Government Act, 1993 in 

respect of Integrated Planning and Reporting 




MAYOR



Nil 


The objectives and strategies contained in the plan will be considered when preparing long term 

financial plans for Council. 


Provide a strategic framework for Council’s future direction. 




MAYOR



Draft Community Strategic Plan 



partners 

2. The preparation and implementation of a Community Engagement Str¿tegy based upon social 

justice princíples for engagement \^/¡th the local community ìn developing the CSP 

- The detailed Community Workshop report from Lawler Partners dated 3ût. May 2012 detaíls 

this Community Engagement Strategy and the associated findings 

3. The documented outcomes from the 1-0 year Community Strategic Plannìng workshop conducted 

on 1,2 and 1,3th November 2011. 

4. Other Narrabrí Shire Council sorrce material 

The Community Engagement Strategy {CSP) is broken in to four (4} distinct sections and includes ¿ set of 

nomínated actìon plans under set themes to be achieved by 2û21. lt ìs important to note that Communìty 

Engagement Strategy (CSP) provides a framework for the a llocation of more spee ific accountabilitie s. 

These are to be determíned vìa the development and ìmplementatìon of the related operatìonal and 

delivery plans that flow on from the CSP. 

As discussed and given the significance of thìs plan, it ìs worth debriefing the NarrabriCouncìlShìre 

representatives on the findings from the community consultation process and the key details of the CSP. 

We plan to make ourselves avaílable for 30 minutes at the fuìl Council meeting on 29th.lune 2Û1? for this 

purpose. 

On behaif of Lawler Partners, thank you for the opportunity to be involved in this project and also for lhe 

support demonstrated by both Council staff and the various communíty groups' 

Regards 

Sohn Tutly 

Principal Consultant 

lawler Partners llospitality 


Community Strategic Plan 2012 




Subject: 

Author: 


Wee Waa Library Extension of Hours 


Nil 

RECOMMENDATION: That Council approve the extension of operating hours for the 

Wee Waa Library to full time hours of 10am to 5pm Monday to Friday and 10.00 to 12pm 

Saturdays, with an additional 2 staff hours to provide programming. 

Issues 

 

To extend operational hours for the Wee Waa library and provide an additional 2 staff 

hours for programming. 

Background 

The current operating hours for the Wee Waa library are as follows: 

Tuesday 

Wednesday 

Thursday 

Friday 

Saturday 

2pm – 5pm 

10am – 1pm 

10am – 5pm 

10am – 5pm 

10am – 12pm 


The Wee Waa library is currently temporarily located in the main street of Wee Waa while the new 

library building is under construction. 

The new library is expected to open the week commencing 25 th June. As part of the grant 

application it was proposed to extend the new Wee Waa Library opening hours to 5 full days and 1 

Saturday morning to maximise usage of the new facility. There was also provision for an additional 

2 staff hours, to provide programming otherwise impossible in a 1 person branch library. This 

proposal was supported by Council resolution 598/2010 which was conditional upon Council 

receiving a NSW Library Grant of $200,000 [that] Council agrees to fund any proposed shortfall in 

the construction of a new Wee Waa Library from the 2011/l2 budget to include ongoing 

maintenance and additional staffing hours on an annual budget basis. 

To meet the demands of the patrons and the intent of the grant application it is proposed that library 

facilities be made available on a full time basis when the new Wee Waa Library opens. It is also 

proposed that an additional 2 staff hours be included in the Library roster to provide library 

programming. The proposed new opening hours would be as follows:- 




MAYOR


Monday 

Tuesday 

Wednesday 

Thursday 

Friday 

Saturday 

10am – 5pm 

10am – 5pm 

10am – 5pm 

10am – 5pm 

10am – 5pm 

10am – 12pm 

Attachments 



The financial implications have already been included into the library budget as it was a long term 

plan for extending the Wee Waa service with the new facility and will be staffed with current 

permanent and casual staff. 


Nil. 


Nil. 


Nil. 




MAYOR



Subject: 

Author: 


Request for Donation for Northern Inland Academy of Sport 

Director of Corporate Services 

Nil 

RECOMMENDATION: That Council donate the amount of $526.00 from the 

Contributions & Donations – Special/Non-Profit allocation to Northern Inland Academy of 

Sport. 

Issues 

 

Request for donation from Northern Inland Academy of Sport. 

Background 

Nil. 


Council received a letter from Northern Inland Academy of Sport on 13 June 2012 requesting 

monetary donations to help their continued support helping athletes develop their potential. Should 

Council wish to support NIAS the benefits include recognition in Annual Report, Bi annual 

newsletter, supporters Certificate, invitation to Academy Events and 2 VIP tickets to Awards night. 

A transcript of the letter is below:- 

‘Dear Narrabri Shire Council, 

On behalf of the Academy, thank you for supporting our athletes and coaches with your 

membership in 2011‐2012. Your support has been integral to the ongoing activities and 

the success of NIAS. 

A snapshot of 2011‐2012 

o Over 200 Academy athletes between 12‐18 underwent a combined total of 700 

hours of technical development through high quality coaching resources as well 

as combined total of 200 hours of educational development. 

o 

Skill development programs were held across eleven fully endorsed and 

integrated sports programs – Netball, Hockey (boys/girls), Swimming, Touch, 

Rugby, Tennis, Triathlon, Lawn bowls, Cycling and individual and Athlete with a 

Disability Programs. 




MAYOR


o 

o 

Technical support was provided with Sport Science Testing analysis. A 

comprehensive life skills education program titled Regional Athlete and Coach 

Education (RACE) was delivered to 400 regional athletes, parents and coaches 

in 7 regional centres throughout the region. 

Continuation of our “Healthy Kids” program to educate and provide 

opportunities to sample a NIAS scholarship for the 7‐12 year age demographic. 

As you know NIAS is a not‐for‐profit community organisation and relies on community 

and business support to continue our valuable work in your local area. Enclosed is your 

membership renewal for 2012‐13. We have enclosed your tax invoice for your return in 

the closed pre‐paid envelope by 30 July 2012 to ensure your membership remains 

current. 

Kind regards, 

Peter Annis‐Brown 

Executive Officer 

Attachments 

Nil 


Should Council resolve to make a donation an amount of $526.00 (at the time of writing this 

report) $6274.00 would remain unspent in the Contributions & Donations – Special/Non-Profit, 

account for 2011/12. 


Nil 


Nil 


Nil 




MAYOR



Subject: 

Author: 


2012/16 Operational Plan & 2012/13 Budget 

Financial Services Manager 

The authors have no reportable conflict of interest in the 

proposal 

RECOMMENDATION 1: That Council make the following ordinary rates and special rates 

for the 2012/2013 financial year: 

ORDINARY RATES 

Business Category 

Base Rate Ad Valorem Rate Estimated Yield 

Section 519 – Land may be categorised as Business for rating purposes should it not satisfy any of the conditions of any 

other rating category. The Business rate is sub-categorised into separate urban areas and a rural business sub-category. 

Business – Boggabri $260.00 $0.00771 $33,639 

Business – Narrabri $300.00 $0.01619 $884,026 

Business – Rural $300.00 $0.00837 $124,740 

Business – Wee Waa $300.00 $0.04145 $162,631 

Farmland Category 

$1,205,036 

Section 515 of the LGA prescribes that land is to be categorised as farmland if its dominant use is for farming. Farmland 

is sub categorised according to the irrigability of the land as per Section 529 of the LGA. 

Estimated Estimated Estimated 

Base Rate Ad Valorem Base Yield Ad Val. Yield Total Yield 

Dryland+ $250.00 $0.004189 $385,000 $3,347,259 $3,832,259 

Irrigation Area: 0% - 1% 

Irrigable 1: $400.00 $0.004189 $5,600 $372,955 $378,555 


Irrigable 2: $400.00 $0.004189 $8,000 $90,509 $98,509 


Irrigable 3: $400.00 $0.004189 $8,000 $188,916 $196,916 


Irrigable 4: $400.00 $0.004189 $10,400 $161,289 $171,689 


Irrigable 5: $400.00 $0.004189 $11,200 $190,905 $202,105 


Irrigable 6: $400.00 $0.004189 $10,000 $122,047 $132,047 


Irrigable 7: $400.00 $0.004189 $10,800 $147,641 $158,441 





MAYOR


Irrigable 8: $400.00 $0.004189 $13,600 $153,749 $167,349 


Irrigable 9: $400.00 $0.004189 $12,000 $206,610 $218,610 


Irrigable 10: $400.00 $0.004189 $16,400 $118,929 $135,329 


TOTAL FARMLAND RATE YIELD ESTIMATE $5,591,809 

Mining 

Section 517 – Land may be classified as mining land if its dominant use is as a coal mine or metalliferous mine. 


MINING RATE YIELD ESTIMATE $15,000 $0.02887 $639,887 

TOTAL MINING $639,887 

Residential Category 

Section 516 – Land may be classified as residential if its dominant use is for resident accommodation. Hotels, motels, 

guesthouses, boarding houses and nursing homes do not qualify as residential. The rate is separated into 4 sub-categories. 

They are being the 3 urban areas and a rural residential category. 


Residential – Boggabri $190.00 $0.005309 $175,219 

Residential – Narrabri $250.00 $0.009793 $2,469,759 

Residential – Rural $250.00 $0.005336 $528,111 

Residential – Wee Waa $250.00 $0.038265 $621,061 

TOTAL RESIDENTIAL RATE YIELD ESTIMATE $3,794,150 

Special Rate – Tourism Promotion 

This Special Rate is set to assist in funding of Council’s promotional allocation. The rate is levied on all properties 

classified Business within the Shire area. 

TOTAL TOURISM LEVY YIELD ESTIMATE $0.000841 $53,946 

RECOMMENDATION 2: That Council make following benefit index be applied to all adopted 

25mm service size base charges for the 2012/2013 financial year: 

RECOMMENDATION 3: That Council make the following water charges for the 2012/2013 

financial year: 




MAYOR


Bellata 

Usage Charge/kL Service Charge Estimated Yield 

20/25mm Service $445.00 $52,510.00 

32mm Service $626.00 $626.00 

40mm Service $976.00 $1,952.00 

Unconnected Service $445.00 $0.00 

ESTIMATED ACCESS CHARGE YIELD $55,088.00 

ESTIMATED USAGE CHARGE YIELD $1.10 $19,998.00 

Boggabri 

Gwabegar 

20/25mm Service $300.00 $159,300.00 

32mm Service $517.00 $3,619.00 

40mm Service $733.00 $2,932.00 

50mm Service $1,146.00 $8,022.00 

100mm Service $4,575.00 $4,575.00 

Unconnected Service $285.00 $1,140.00 



20/25mm Service $495.00 $32,175.00 

40mm Service $650.00 $650.00 

Unconnected Service $264.00 $1,320.00 


ESTIMATED USAGE CHARGE $1.10 $9,999.00 

Narrabri – Metered 

20/25mm Service $280.00 $698,040.00 

32mm Service $306.00 $20,808.00 

40mm Service $326.00 $30,318.00 

50mm Service $511.00 $13,286.00 

90mm Service $1,648.00 $0.00 

100mm Service $2,033.00 $14,231.00 

Unconnected $132.00 $11,616.00 



Narrabri – Unmetered 

20/25mm Service $410.00 $24,600.00 

32mm Service $626.00 $626.00 

40mm Service $975.00 $975.00 

50mm Service $1,457.00 $0.00 

90m Service $4,704.00 $0.00 

100mm Service $6,100.00 $6,100.00 

ESTIMATED ACCESS CHARGE $32,301.00 




MAYOR


Pilliga 

Wee Waa 

20/25mm Service $495.00 $52,470.00 

40mm Service $650.00 $650.00 

50mm Service $1,020.00 $1,020.00 

Unconnected $264.00 $2,376.00 



20/25mm Service $275.00 $222,200.00 

32mm Service $295.00 $2,655.00 

40mm Service $335.00 $5,360.00 

50mm Service $512.00 $3,072.00 

80mm Service $1,305.00 $2,610.00 

100mm Service $2,035.00 $2,035.00 

Unconnected Service $127.00 $0.00 



RECOMMENDATION 4: That Council make the following sewerage charges and 

pedestal charges (single services) for the 2012 /2013 financial year: 

Sewerage Charges – Boggabri 

Service Charge 

Estimated Yield 

Occupied $463.00 $191,682.00 

Unoccupied $233.00 $8,621.00 

Pedestal Charges – Per Cistern/>6W.C $70.00 $770.00 

Pedestal Charges – Water Closets (1-6) $70.00 $3,920.00 

TOTAL BOGGABRI SEWER CHARGES YIELD $204,993.00 

Sewerage Charges – Narrabri 

Occupied $590.00 $1,452,580.00 

Unoccupied $300.00 $36,600.00 

Pedestal Charges – Per Cistern/>6W.C $89.00 $26,522.00 


TOTAL NARRABRI SEWER SERVICES $1,579,604.00 

Sewerage Charges – Wee Waa 

Occupied $608.00 $454,176.00 

Unoccupied $304.00 $13,680.00 

Pedestal Charges – Per Cistern/>6W.C $92.00 $2,576.00 


TOTAL WEE WAA SEWER SERVICES $491,960.00 

RECOMMENDATION 5: 

2012/2013 financial year: 

That Council make the following waste management charges for the 




MAYOR


Waste Services Charges 

Commercial - Garbage $390 Per 240 Litre Bin $301,080.00 

Commercial – Recycling/Garbage $510 Per 3x240 Litre Bin $0.00 

Additional Recycling Service 

(Urban/Commercial) $120 Per 2x240 Litre Bins $5,760.00 

Urban –Recycling/Garbage $357 Per 1x120 Litre and 

2x240 Litre Bins $1,338,036.00 

Rural - No Collection (1C) $222 $ 41,070.00 

Rural - No Collection (1A) $103 $ 188,181.00 

Rural - Non Recycling $0 $ 0.00 

Rural - Recycling $0 $ 0.00 

Vacant Land $38 $ 41,534.00 

Estimated Total Yield $1,915,661.00 

RECOMMENDATION 6: That the rate of interest payable on overdue rates be set at eleven 

percent (10%) for the 2012/2013 financial year. 

RECOMMENDATION 7: That Council adopt the changes made to the 10 year budget plans for 

the Consolidated and General Fund for the Statement of Financial Performance and Cash Flow 

budgets. 

RECOMMENDATION 8: That after due consideration of the submissions received, the final 

draft Operational Plan covering 2012/2013, including the estimates of income and expenditure and 

the Revenue Policy, be adopted. 

Issues 

To present to Council the final draft Operational Plan including the budget and explanatory notes 

therein for adoption. Council must also separately resolve to make the rates and charges for 

2012/2013 shown in the revenue policy within the final draft Operational Plan. 




MAYOR


Background 

Section 405 of the Local Government Act 1993 states: 

405 Operational plan 

(1) A council must have a plan (its "operational plan") that is adopted before the beginning of each 

year and details the activities to be engaged in by the council during the year as part of the 

delivery program covering that year. 

(2) An operational plan must include a statement of the council’s revenue policy for the year 

covered by the operational plan. The statement of revenue policy must include the statements and 

particulars required by the regulations. 

(3) A council must prepare a draft operational plan and give public notice of the draft indicating 

that submissions may be made to the council at any time during the period (not less than 28 days) 

that the draft is to be on public exhibition. The council must publicly exhibit the draft operational 

plan in accordance with the notice. 

(4) During the period of public exhibition, the council must have for inspection at its office (and at 

such other places as it may determine) a map that shows those parts of its area to which each 

category and sub-category of the ordinary rate and each special rate included in the draft 

operational plan applies. 

(5) In deciding on the final operational plan to be adopted, a council must consider any 

submissions that have been made concerning the draft plan. 

(6) The council must post a copy of its operational plan on the council’s website within 28 days 

after the plan is adopted. 

Council resolved to display the draft Operational Plan covering 2012/2013 on a Council meeting 

of Council held on 2 nd June 2012. Submissions from the general public were to be received by 5pm 

on 29 th June 2012. 

Section 535 of the Local Government Act 1993 states that ‘a rate or charge is made by resolution 

of the council.’ In addition to including the rating structure in the revenue policy contained in the 

Óperational Plan, Council must also resolve to adopt the rating structure for the next year by 

1 August each year (s533) but not before it has given public notice and exhibited the draft 

Operational Plan (s532). 


Council has prepared an Operational Plan including operating and capital budgets and related 

financial statements covering a ten-year period. A copy of the draft Operational Plan covering 

2012/2013 has been previously forwarded to Councillors. 

At the time of writing this report two (2) submission to the draft Operational Plan have been 

received with these submission previously forwarded to all councillors electronically. Should other 

submissions be received prior to the meeting day then these will be forwarded to Councillors 

electronically on receipt. Hard copies will be made available for Councillors at the meeting. 

Since the draft Operational Plan was put on display no estimates have changed. Minor changes to 

the proposed Fees and Charges have been made to include recently adopted fees for the Boggabri 

Caravan Park and charges for the admittance to the Narrabri Aquatic Centre. 




MAYOR



A breakdown of the financial results produced by the draft Cash flow Result budgets are as 

follows: 

Net Funding Result – Water & Sewer Funds 

Fund Net Funding Increase 

(Decrease) 

Consolidated (2,252,829) 

General Fund 1,080,755 

Water Funds - Total (1,197,661) 

Bellata Water (156,865) 

Boggabri Water (27,858) 

Gwabegar Water (86,619) 

Narrabri Water (763,747) 

Pilliga Water (135,312) 

Wee Waa Water (27,260) 

Sewer Funds - Total (2,135,923) 

Boggabri Sewer (190,498) 

Narrabri Sewer (1,440,986) 

Wee Waa Sewer (504,439) 

All the water and sewer funds are budgeted to have deficits budgets. The funds also include the 

planned capital works for the year. All deficits will be funded from reserve balances. 

Net Funding Result – General Fund 

The General fund has a surplus budget cash flow for 2012/2013 which is needed to fund grant and 

Restricted works. 

Legal Implications 

Council is required to prepare and publicly exhibit a draft Operational Plan for a minimum 28 day 

period under the Local Government Act. Council is also required to consider any submissions 

made in relation to the draft Operational Plan during this period. After considering submissions 

Council is required to adopt the final draft Operational Plan and resolve to make rates for the next 

financial year. 


The final draft Operational Plan contains the 2012/2013 Revenue Policy, which will be used to 

make rates and charges once the Operational Plan has been adopted. 




MAYOR


Conclusion 

The Operational Plan covering 2012/2013 produces a Surplus budget for the General fund. 

All Water and Sewer Funds produced Deficit budgets however this will be reviewed once capital 

rollover projects are identified for 2012/2013. 

This report lists the recommendations required to make rates and charges, set the interest payable 

on outstanding rates and adopt the final draft Operational Plan for the 2012/2013 year. 




MAYOR



Subject: 

Author: 



Senior Finance Officer 

Nil 

RECOMMENDATION: That in accordance with Section 625 of the Local Government 

Act, 1993 that Council note and receive the monthly investment report as at 31 May 2012. 

RECOMMENDATION 2: That Council note that Council’s Senior Finance Officer has 

certified that Council’s investments have been made in accordance with the Local 

Government Act 1993, the Local Government Regulations and Council’s own investment 

policy. 

Issues 

To report the balance of investments held as at 31 May 2012. 

Background 

A report is required to be presented to the Council meeting every month as per the Clause 16 of the 

Local Government (Financial Management) Regulation 1999. 


The Investment Movements Summary for May 2012 is as follows: 

No term deposits and/or investments were made during this period due to operational expediencies. 

The following investments matured or were redeemed during this period: 

24/05/2012 Suncorp $1,000,000 120 days @ 5.88% 

31/05/2012 Police Credit Union $1,000,000 90 days @ 5.91% 

31/05/2012 Newcastle Permanent BS $1,000,000 90 days @ 5.86% 

The investment returns for May 2012 exceeded the Council’s benchmarks for the period. 

Interest Rate Summary for May 2012 

Average Interest Rate on investments for May 2012 4.36% 

Weighted Average Interest Rate on investments for May 2012: 4.80% 

Council’s Benchmarks 

90 day Bank Bill Rate (31 May 2012): 1 3.37% 

Bank Bill Swap Rate (BBSW) 90 day index (31 May 2012) 2 3.4833% 

RBA Cash Rate (31 May 2012) 3.75% 

1 Source: Australian Financial Review 2/4/2012 

2 Source: Australian Financial Review 2/4/2012 




MAYOR


Collateralised Debt Obligations (CDOs) 

There were no CDO transactions in May 2012. 

Current values for the CDOs stated in the report are as at 31 May 2012. 

Floating Rate Notes (FRNs) 

There were no FRN transactions in May 2012. 

Current values for FRNs stated in the report are as at 31 May 2012. 

Attachments 

Attachment 11.2.6.a: Listing of Cash and Investment holdings as at 31 May 2012; 

Attachment 11.2.6.b: Monthly Investment Performance Indicators; 

Attachment 11.2.6.c: Interest Earned versus Budget; and, 

Attachment 11.2.6.d: Current Cash Available versus Last Year Cash Available. 


The total interest income for the financial year to 31 May 2012 is $510,253 for the General Fund 

plus $559,136 distributed to the water and sewer funds giving a total interest income for the period 

of $1,069,389. 

 

 

Current end of month market values for investments is as per Attachment One. 

General, Water and Sewer fund interest allocation is as per Attachment Two. 

Investment Commentary 

The total investment portfolio value has increased during the month of May due in the most part to 

receipt of the final rates instalments for this financial year. 

The investment portfolio is diversified across a number of investment types, including term 

deposits and on-call accounts. All CDO’s, and FRN’s are investments held under the 

“grandfathered” clause of Council’s investment policy. 

The investment portfolio is regularly reviewed in order to maximise investment performance and 

minimise risk. 


Statutory Statement 

I, Shirley Burraston, Senior Finance Officer, certify that Council’s investments have been made in 

accordance with the Local Government Act 1993, the Local Government Regulations and 

Council’s own investment policy. 

Local Government Act 1993 Section 625 “How may councils invest?” 




MAYOR


(1) A council may invest money that is not, for the time being, required by the council for 

any other purpose; 

(2) Money may be invested only in a form of investment notified by order of the Minister 

published in the Gazette. 

Editorial note. See Gazettes No 152 of 24.11.2000, p 12041; No 94 of 29.7.2005, p 

3977; No 97 of 15.8.2008, p 7638 and No 160 of 24.12.2008, p 13140; 

(3) An order of the Minister notifying a form of investment for the purposes of this section 

must not be made without the approval of the Treasurer; 

(4) The acquisition, in accordance with section 358, of a controlling interest in a 

corporation or an entity within the meaning of that section is not an investment for the 

purposes of this section. 


Nil. 


Council to ensure management accounting processes under the function areas of debtors, creditors, 

rating, payroll, fleet, supply and investments are accurate and in line with appropriate legislation 

and proper accounting principles. 

All accounting processes completed in line with legislation and accounting principles 

throughout the 2011/12 Financial Year. 

Council to prepare and submit all statutory financial reporting within legislated time frames. 

All statutory reports were submitted to the relevant authorities within the required time 

frame for the 2011/12 Financial Year. 




MAYOR


Investment S&P/ 

Fitch 

Rating 

Attachment One 

Cash and Investments Holdings as at 31 May 2012 

Investment 

Final Maturity 

Date 

Current 

Interest 

Rate 

Interest 

Frequency 

Next Interest 

Date 

Amount 

Invested Value 

($) 

% of Total 

Funds (Face 

Value) 

Market Value 

End of Month 

($) 

Accrued 

Interest to 

End of Month 

On-Call Accounts 

National Australia Bank Cash Maximiser A/Stable/ On Call 4.55% Monthly EOM 8,043,849 34.92% 8,043,849 Pd Monthly 

AMP A/Stable/ On Call 5.10% Monthly EOM 1,000,000 4.34% 1,000,000 Pd Monthly 

Total On-Call Accounts 9,043,849 39.26% 9,043,849 

Term Deposits 

The Rock Building Society N/A 12/06/2012 5.94% Maturity 12/06/2012 1,000,000 4.34% 1,000,000 13,019 

Suncorp A 25/06/2012 5.43% Maturity 25/06/2012 1,014,548 4.40% 1,014,548 5,584 

Community CPS N/A 25/06/2012 5.65% Maturity 25/06/2012 1,000,000 4.34% 1,000,000 5,727 

National Australia Bank A-1+ 28/06/2012 5.76% Maturity 28/06/2012 1,000,000 4.34% 1,000,000 9,784 

Defence Force Credit Union N/A 10/07/2012 6.00% Maturity 10/07/2012 1,000,000 4.34% 1,000,000 8,384 

National Australia Bank A-1+ 2/08/2012 5.82% Maturity 2/08/2012 1,000,000 4.34% 1,000,000 9,089 

AMP A-2 24/08/2012 6.00% Maturity 24/08/2012 1,000,000 4.34% 1,000,000 19,890 

Bank of Queensland A-2 7/09/2012 5.80% Maturity 7/09/2012 1,000,000 4.34% 1,000,000 8,104 

Total Term Deposits 8,014,548 34.80% 8,014,548 79,582 

Floating Rate Notes 

Dandelion Notes NRi 21/12/2012 0.00% NA N/a 500,000 2.17% 469,550 No Coupon 

Total Floating Rate Notes 500,000 2.17% 469,550 0 

Yield/ Bank / Property Notes (Lehman Brothers) 

Beryl Finance Global Bank Note (See Notes 1) B- 20/09/2014 0.00% NA N/a 100,000 0.43% 112,000 No Coupon 

Lehman Global Property Note (See Notes 1) D 15/06/2009 0.00% NA N/a 200,000 0.87% 34,000 No Coupon 

Total Yield/ Bank/ Property Notes 300,000 1.30% 146,000 

Collateralised Debt Obligations (Lehman 

Omega Capital Investments Series 40 (Henley) B 22/06/2012 5.24% Quarterly 22/06/2012 500,000 2.17% 490,000 5,025 

Helium Capital Ltd Series 60 (Esperance) D 20/03/2013 6.13% Quarterly 20/06/2012 104,597 0.45% 42,000 1,265 

Corsair Cayman Island No. 4 Series 5 (Torquay) D 20/06/2013 6.08% Quarterly 20/06/2012 8,137 0.04% 0 98 

Zircon Finance Ltd (Merimbula) BB- 20/06/2013 0.00% Quarterly N/a 250,000 1.09% 242,500 No Coupon 

Corsair Cayman Islands No 4 Series (Kakadu) CCC 20/03/2014 5.83% Quarterly 20/06/2012 148,995 0.65% 13,500 1,713 

Zircon Finance (Coolangatta) B+ 20/09/2014 0.00% Quarterly 22/06/2012 500,000 2.17% 490,000 No Coupon 

Aphex Pacific Capital Series 2006-5 (Glenelg) CCC- 22/12/2014 6.14% Quarterly 22/06/2012 199,996 0.87% 38,000 2,355 

ACES SPC Series 2006-7 Class 1A (Parkes) CCC- 20/06/2015 6.06% Quarterly 20/06/2012 300,000 1.30% 15,000 3,583 

Total Collateralised Debt Obligation Notes 2,011,725 8.73% 1,331,000 14,039 

Total Investments 19,870,122 86.27% 19,004,947 93,621 

Cash at Bank – NAB A-1+ 3,163,390 13.73% 3,163,390 Paid Monthly 

Total Cash and Investments 23,033,512 100.00% 22,168,337 93,621 





Monthly Investment Performance Indicators 

Period 

ending 

Investments held 

Bank Balance 

Interest earned 

General Fund 

Interest earned Water 

& Sewer 

Jul-11 20,337,854 614,785 55,904 55,211 

Aug-11 21,661,196 2,933,574 55,550 46,329 

Sep-11 20,713,782 724,852 54,166 54,195 

Oct-11 21,163,240 1,234,257 53,962 55,067 

Nov-11 21,158,113 2,145,597 44,588 50,197 

Dec-11 21,953,301 314,861 45,114 54,382 

Jan-12 19,454,892 1,976,498 36,661 45,347 

Feb-12 20,121,381 2,027,301 41,878 49,524 

Mar-12 18,987,881 1,170,381 41,023 53,696 

Apr-12 17,019,852 3,257,985 37,548 46,904 

May-12 19,870,122 3,163,390 43,859 48,284 

Jun-12 

Total of Interest Received for 2011/2012 Financial Year 

2011/2012 Budgeted Interest 

Interest Received as a percentage of Total Budget 

$510,253 $559,136 

$192,050 $562,420 

266% 99% 

Monthly Budget Interest 2011/2012 

$16,004 $46,868 




Attachment 11.2.6.c 

 

 

 

 

 

 

 

 

 

 




Attachment 11.2.6.d 

 

 

 

 



 

 

 

 

 

 




Subject: Small Area Grant Scheme 2012 

Author: 


Grants Officer 

Nil. 

RECOMMENDATION 1: That Council resolve the following organisations be funded 

from Councils Contributions to Small Areas Grant Scheme under the Contributions and 

Donations Policy, Contributions to Small Areas Grant Scheme 2012; 

4. Maules Creek Recreational Reserve Trust $ 3,000 

5. Gwydir Mobile Pre-School- Bellata $ 4,000 

6. Baan Baa Hall $ 2,000 

7. Billar-ga Gubura Bundi (Pilliga Youth Group) $ 1,000 

TOTAL $ 10,000 

Issues 

 

To advise Council of the applications received for the 2012 Small Area Grant and allocate 

monies to suitable projects. 

Background 

Each financial year Council allocates $10,000 to not-for-profit Organisations and Clubs outside the 

towns of Narrabri, Wee Waa and Boggabri. Projects should relate to the provision of new facilities 

or additions/improvements to existing facilities. 

The Small Area Grants were advertised to the public through local newspapers, Councils website, 

mailing list, local community radio and through recommendations by Council staff to community 

groups. 


6 requests were received and are summarised as follows; 

MAULES CREEK RECREATIONAL RESERVE TRUST 

Maules Creek Hall committee wishes to renovate the Maules Creek Hall. Currently the building is 

not lockable and items have been taken from the hall kitchen. The Committee wants to install a 

new door, new heater, update kitchen benches and stove. This hall is regularly used by the Maules 

Creek community but is in need of repairs. 




MAYOR


Total cost of project $ 4,306.70 

Applicants Cash Contribution $ 0 

Applicants In-kind Contribution 

Labour, donations of some materials 

Amount requested from Council $ 4,306.70 

Recommendation $3,000 

GWYDIR MOBILE PRE SCHOOL @ BELLATA TENNIS CLUBHOUSE 

This service provides a mobile preschool service to Bellata and surrounding farms for local 

children. Gwydir mobile preschool is provided at the Bellata Tennis Clubhouse. The clubhouse is a 

central meeting place for many groups in Bellata. The equipment will also benefit the families who 

hire the tennis club for personal functions and tennis club members who will be able to bring 

children along to tennis tournaments. 

Total cost of project $ 5,944 



Labour, donations of some materials 

Amount requested from Council $ 5,000 


BAAN BAA COMMUNITY HALL INC 

Bann Baa Community Hall Inc is seeking funding for the upgrade of lighting and power supply to 

Baan Baa Hall. When large functions are held at the hall, circuits are overloaded. Baan Baa Hall 

hopes to hold more large functions so it can remain financial viable. Lighting upgrade is essential 

for safety of patron’s at large functions. 


Applicants Cash Contribution $ 1,125 


$ 600 and 25 hours of volunteer labour 



BELLATA PARENTS AND CITIZENS ASSOCIATION 

Bellata Primary School P & C wish to purchase a set of High Jump mats for the school. 





Nil 

BILLAR-GA GUBURA BUNDI (PILLIGA YOUTH GROUP) 

The newly formed Pilliga Youth Group wants to provide activities for Pilliga Youth within 

Pilliga. The group is supported by the local Police Officer, they hope to purchase punching 

bags and teach kids boxing, put up football goal posts next to the transaction centre. The 

group is to provide ongoing support and activities for youth aged between 4 and 17 years. 




MAYOR



Applicants Cash Contribution 

$ Nil 



EDGEROI COMMUNITY GROUP 

This community group meet socially at the Edgeroi Park. Since the local pub burnt down 

there is no other place available for locals farmers and residents to meet and get together in 

Edgeroi. The park is privately owned by the Edgeroi shop owners who maintain the park and 

provide basic services. This group wish to purchase blinds to reduce wind and sun in the 

gazebo in the park which has become the new community meeting place/hall in Edgeroi. 




Labour/hardware and tools 



Nil 

__________________________________________________________________________ 

A panel consisting of the Councils Grants Officer, Community Development Officer and the 

Director of Corporate Services reviewed the applications and have made the following suggestions. 

Council should note the following points when making its decision: 

 

 

 

 

 

All submitted requests are eligible for funding and fulfil the requirements of the Small 

Area Grants. 

Preference was given to groups with the highest number of members, who would not be 

able to gain support from other sources and preference was given to project which could be 

supported as fully as possible. 

Bellata Public School P & C would be able to source some funding from other areas. 

Partial support of this project would not be beneficial as they have asked for the total cost 

of the project and have not offered any additional funding. Funding is for one item so full 

funding would be required. 

Edgeroi Community Group- this park is privately owned and run. The application was 

made by the owner of the shop and will financially benefit the owners of the Edgeroi Shop. 

Smaller funding has been recommended for the Pilliga Youth group. They provided no cost 

estimates for this project and we believe they have over estimated the cost of the project. 

Funds recommended will assist with the establishment of the boxing program, with further 

funds to be sourced by the group from the local lands council. 




MAYOR


To assist Council in its decision making on this matter the following table is provided which 

summarises the contributions made to the applicants in previous years and provides 

recommendations based on this and the above information. 

ALLOCATED 

2010/2011 

ALLOCATED 

2011/2012 

REQUSTED 

2012/2013 

RECOMMENDED 

2012/2013 

ORGANISATION 

Maules Creek Recreational 

Reserve $4306.70 $3,000 

Gwydir Mobile Pre School ‐ 

Bellata $5,000 $4,000 

Baan Baa Hall $1,750 $2,800 $2,900 $2,000 

Bellata Public School P & C $2980.70 0 

Pilliga youth Group $3,000 $1,000 

Edgeroi Community Group 

Care $1,470 0 

Attachments 

Total $19,657.4 $10,000 

Attachment 11.2.7.a: Copies of the Small Area Grant applications and supporting information 

are available as a supplement to the business paper. 


There is $10,000 allocated by Council for the Small Areas Grant Scheme each financial year within 

Councils Contributions and Donations Policy. 


Nil 


Nil. 


The Contributions to Small Areas Grant is an annual contribution Council makes, which is 

budgeted for within Councils Management Plan as part of the Contributions and Donations Policy. 




MAYOR



Subject: Contributions to Special Events July to December 2012 

Author: 



Nil. 


That Council resolve the following organisations be 

funded from Councils Contributions to Special Events Grant under the Contributions and 

Donations Policy, Contributions to Special Events July to December 2012; 

8. Wee Waa Public School P & C $ 3,000 

9. Boggabri Business Promotions $ 1,400 

10. Narrabri Lioness Club $ 1,800 

11. St Joseph Primary School $ 1,000 

12. Richard Morphew Piano & Vocal Workshop $ 1,500 

13. Narrabri & District Community Aid – Wee Waa Vacation Care $ 1,300 

TOTAL $ 10,000 

Issues 

 

To advise Council of the applications received for the Contributions to Special Events 

Grant for July to December 2012, and to allocate monies to suitable events. 

Background 

The Contributions to Special Events Grant relate to special events, activities or organisations which 

meet the following criteria: 

 

 

 

 

 

Organisations to be not-for-profit 

Organisations to be community based; 

Not to be a sporting body; 

Not to be individuals; and 

Organisations to be excluded if they have self-funding capacity. 


The Contributions to Special Events Grants were advertised to the public through local newspapers, 

radio, and Councils website and through recommendations by Council staff to community groups. 

6 requests were received and are summarised as follows; 




MAYOR


WEE WAA PUBLIC SCHOOL P & C 

Wee Waa Public School wishes hold its Bi-annual Fathers Day Car Rally. This is the major 

fundraiser for the school and the funds raised help the Wee Waa Public School cover costs of 

classroom aids and tutors. 

The 2012 Car Rally, to be held on 2 nd September, will involve participants travelling around Wee 

Waa and district answering questions focusing on the history of the town. 

The Car Rally this year will take a different route than that held in 2010 and will focus on the 

township of Wee Waa and also rural areas such as Spring Plains and Merah North. All participants 

will arrive back at the Wee Waa Golf Club where an afternoon of fun activities such as face 

painting, jumping castle, crazy hair, Father's Day tug-of-war and three legged races will be held. 

Total cost of event $10,000 



Labour, donations for prizes and raffle 


Recommendation $ 3,000 

BOGGABRI BUSINESS PROMOTIONS ASSOCIATION 

Boggabri Spring Gardens is a family friendly day that showcases some of Boggabri’s beautiful 

gardens with open gardens held throughout the day. The event will be held on 13 th October 2012. A 

festive is held in the main street with stalls selling all things garden. There will be activities for 

children including a pet parade, jumping castle and photo competition. 

Total cost of event $ 2,400 



Volunteer labour 



NARRABRI LIONESS CLUB 

In conjunction with the Narrabri Garden Club and Narrabri Show Society, this group wish to hold 

the Narrabri Garden, Craft and Flower Expo from the 19 th to the 20 th October 2012. This event 

includes an open gardens event, flower show and garden and craft expo to be held at the Public 

School. 

Total Project Cost $ 7,500 

Applicants In-kind Contribution $ 500 




Volunteer labour, sponsorship for cost of guest 

speaker, donations of prizes 




MAYOR


ST JOSPEH’S PRIMARY P&F ASSOCIATION 

St Joseph Primary School Annual Fete for 2012 will be held on 24 th November 2012. 

This fundraiser to is supplement the cost of a teaching position at the school which focuses on the 

needs of various groups of children. 



Applicants In-kind Contribution Labour, donations to the value of $3,000 



RICHARD MORPHEW PIANO & VOCAL WORKSHOP 

Local Piano teacher Judith Watson has been organising workshops for local piano and vocal 

students for the past 15 years. These workshops are dependent on volunteer help and provide high 

level art teaching to rural communities. 

Renowned professional, accredited teacher, examiner, and adjudicator Richard Morphew is to 

provide two one day workshops to local piano student’s choir members and individual soloists. 

Approximately 40-50 participants will benefit from these workshops. 




Labour approximately 60 hours 



NARRABRI & DISTRICT COMMUNITY AID SERVICE INC – WEE WAA VACATION 

CARE 

Wee Waa Vacation Care want to offer an excursion to Tamworth, for Wee Waa Vacation Care and 

Nurruby OOSH children. The adventure day involves taking 48 students via bus to Tamworth 

Tenpin Bowling and Kids zone. They aim to provide the excursion at a low cost to families. This 

excursion hopes to provide valuable experience to isolated children who have no access to these 

services. Wee Waa Vacation Care aims to provide activities for primary school children who are 

often home bound or left unsupervised during holiday breaks. 

Total cost of event $1,828 



Volunteer labour (21 hours) 

Amount requested from Council 

$1,300 (travel costs) 


__________________________________________________________________________ 

A panel consisting of the Councils Grants Officer, Community Development Officer and the 

Director of Corporate Services reviewed the applications and have made the following suggestions. 




MAYOR



 

 

All submitted requests are eligible for funding and fulfil the requirements of the 

Contributions for Special Events Grants. 

Smaller amounts have been given to groups which have previously received funding from 



summarises the contributions made to the applicants in previous years and provides a 

recommendations for July to December 2012 based on this information. 

ALLOCATED 

2010/2011 

ALLOCATED 

2011/2012 

REQUSTED 

2012/2013 

RECOMMENDED 

2012/2013 

ORGANISATION 

Wee Waa Public School 

P & C $3,000 $4,000 $3,000 

Boggabri Business Promotions $1,400 $1,400 

Narrabri Lioness Club $1,500 $650 $2,000 $1,800 

St Joseph Primary P & F $800 $1,000 $1,000 

Richard Morphew Workshop $1,500 $1,500 

NDCAS‐ Wee Waa Vacation 

Care $1,100 $1,300 $1,300 

Attachments 

Total $11,200 $10,000 

Attachment 11.2.8.a: Copies of the Sporting Grant applications and supporting information are 

available as a supplement to the business paper. 


There is $20,000 allocated by Council for the Special Events Grant Scheme each financial year 

within Councils Contributions and Donations Policy. $10,000 is allocated to each six month period. 


Nil 


Nil. 


The Contributions to Special Events Grant is an annual contribution Council makes, which is 

budgeted for within Councils Management Plan as part of the Contributions and Donations Policy. 




MAYOR



Subject: 

Author: 


2012/2013 Sporting Grant 


Nil. 

RECOMMENDATION 1: That Council provide the following allocations for the 

2012/2013 Sporting Grant Scheme: 

Narrabri Pistol Club Inc. $ 2,000 

Maules Creek Camp draft Club $ 2,000 

Narrabri Clay Target Club $ 3,000 

Boggabri Pony Club $ 2,000 

Bellata Tennis Club $ 3,000 

Narrabri Dirt Bike Club $ 3,710 

Wee Waa & District Pony Club Inc $ 3,710 

Narrabri Cycling & Triathlon Club $ 580 

TOTAL $20,000 

Issues 

 

To advise Council of the applications received for the 2012/2013 Sporting Grant and 

allocate monies to suitable projects. 

Background 

Each financial year Council allocates $20,000 to Sporting Organisations or Sporting Clubs within 

the Shire. These grants relate to sports that are not otherwise supported by Council with either 

playing fields or facilities. 

Projects should relate to the provision of new sporting facilities additions/improvements to existing 

sporting facilities. 

The Sporting Grants were advertised to the public through local newspapers, local community 

radio, Councils website and mailing list and through recommendations by Council staff to 

community groups. 


An overwhelming response was received to the grant advertisement this year. 13 applications 

requesting $122,195 in funding were received. This shows strong memberships in sporting groups 

across our shire and suggests a need for expanding the sporting grant program to accommodate 

these growing sporting groups. Expanded funding would further enable Council to assist clubs with 

larger sporting facility projects. 




MAYOR


Previously grant applications averaged $3,000 per request. 2012 has seen an increase in the size of 

project requests to an average of $9,300. 

Requests received are summarized as follows; 

NARRABRI PISTOL CLUB 

Narrabri Pistol Club is seeking assistance to purchase a water tank to supply a new amenities block 

recently installed by the club. 

Total Project Cost $3,232 

Applicants Cash Contribution $1,232 

Amount requested from Council $2,000 


MAULES CREEK CAMPDRAFT CLUB 

Maules Creek Campdraft Club are seeking assistance with constructing grandstands for the 

campdraft grounds. The Maules Creek Campdraft is a big event for the Maules Creek area. With 

improvements to these grounds other events such as rodeos and yard dog trails can be held. 




Volunteer labour to assemble grandstands 



NARRABRI CLAY TARGET CLUB 

Narrabri Clay Target Club is seeking assistance to make improvements to their clubhouse. The 

project involves installing insulation and painting the inside of the clubhouse. 




Labour to install and paint 






MAYOR


BOGGABRI PONY CLUB 

Boggabri Pony Club is seeking assistance to update showjumping and sporting equipment. The 

project involved purchasing new rails for jumps, painting jumps, new safety cups and new poles for 

sporting events. The new equipment will improve safety of children ridng at Boggabri Pony club. 




$1,000 worth of labour 



BELLATA TENNIS CLLUB 

Bellata Tennis Club is seeking assistance to install a permanent shade structure over play 

equipment at the Tennis Club. This will provide a safe area for young children to play and 

encourage more members to join the club. 




labour and freight costs 



NARRABRI DIRT BIKE CLUB 

Narrabri Dirt Bike Club is seeking assistance to update existing amenity facilities with disabled 

access. 




labour 



WEE WAA & DISTRICT PONY CLUB INC 

Wee Waa Pony Club Inc. as auspice for Wee Waa & District Show Society, Wee Waa Horse Ball 

Club, Wee Waa Campdraft Society, Wee Waa Trust, Cubbaroo Polocrosse Club, Wee Waa 

Primary School and Wee Waa Rodeo. This group are seeking assistance to establish an Equestrian 

Centre for Wee Waa. This centre would consist of a multipurpose sand arena, 70m by 30m which 

is regulation Team Penning and rodeo standard. 




$20,000 worth of donations 

Amount requested from Council 

$anything 





MAYOR


NARRABRI CYCLING AND TRIATHLON CLUB 

Narrabri Cycling and Triathlon Club is seeking assistance to purchase timing hardware for the club. 

Total Project Cost $580 

Applicants Cash Contribution $0 

Applicants In-kind Contribution $0 

Amount requested from Council $580 

Recommendation $580 

NARRABRI POLOCROSSE CLUB 

Narrabri Polocrosse Club is seeking assistance to sand three polocrosse playing fields at the 

racecourse. 



Applicants In-kind Contribution $10,000 



Nil 

NAMOI SOCIAL KARTERS CLUB INC. 

Namoi Social Karters Club Inc. is seeking assistance to build a toilet amenity at the Boggabri 

Showground. 




labour 



Nil 

NARRABRI PERFORMANCE HORSE ASSOCIATION INC. 

Narrabri Performance Horse Association Inc. is seeking assistance to install a steel crush and race. 




$4,000 worth of labour 

Amount requested from Council $8614 


Nil 




MAYOR


BOGGABRI GOLF CLUB 

Boggabri Golf Club is seeking assistance to install irrigation on 2 fairways. This group states this 

will benefit Boggabri by encouraging more people to move to the town. 




labour 



Nil 

NARRABRI TENNIS CLUB 

Narrabri Tennis Club is seeking assistance to install new nets and court lines at Narrabri Tennis 

Club. 


Applicants Cash Contribution 

Postage and handling costs 


labour/installation 



Nil 

___________________________________________________________________________ 


 

 

 

All clubs were asked not to submit grant application in excess of the total amount of 

funding available. Four groups requested large sums of funding, two in excess of the 

$20,000 available. 

Due to the large number of applicants the quality of each application has been included as a 

factor in the decision making. Some applications do not show a need for equipment. 

The recommendation to not fund the following groups is as follows; 

Narrabri Tennis Club is a Council owned facility and so is not eligible for this funding. 

Narrabri Polocrosse Club; Request in excess of funding available, Council has provided 

assistance in the form of free sand for the fields. 

Narrabri Performance Horse Association Inc; This group uses the same facility which 

was given $18,000 last year (Bushman’s Carnival). The application did not explain the 

need for the equipment they are requesting to purchase. These yards already have a race. 

Namoi Social Karters Club Inc.; This group wants to install new toilet at the kart track. 

This facility is located 200m from Boggabri Showground which has a relatively new 

amenities block. 

Boggabri Golf Club; This club requested a large amount to irrigate 2 fairways. The 

application did not explain the need for this equipment. 




MAYOR


The above recommendations provide funding to eight groups across five towns/townships across 

the shire. These were the best applications, providing the best value for money for each community 

area. 


summaries the contributions made to the applicants in previous years and provides a 

recommendation for 2012/2013 based on this information. 

ORGANISATION 

ALLOCATED 

2009/2010 

ALLOCATED 

2010/2011 

ALLOCATED 

2011/2012 

REQUSTED 

2012/2013 

RECOMMENDED 

2012/2013 

Narrabri Pistol Club $ 3,000 $ 2,000 $ 2,000 

Maules Creek Campdraft Club $ 2,000 $ 2,000 

Narrabri Clay Target Club $ 2,000 $4,000 $ 3,000 $ 3,000 

Boggabri Pony club $ 2,000 $ 2,000 $ 2,000 

Bellata Tennis Club $ 3,000 $ 3,000 

Narrabri Dirt Bike Club $ 15,000 $ 3,710 

Wee Waa & District Pony Club 

Inc $ 2,000 $ 5,400 $ 36,000 $ 3,710 

Narrabri Cycling & Triathlon 

club $ 580 $ 580 

Attachments 

Attachment 11.2.9.a: Copies of the Sporting Grant applications and supporting information are 

available as a supplement to the business paper. 

$ 20,000 


There is $20,000 allocated by Council for the Sporting Grant Scheme each financial year within 

Councils Contributions and Donations Policy. 


Nil 


Nil. 


The Sporting Grant is an annual contribution Council makes, which is budgeted for within 

Councils Management Plan as part of the Contributions and Donations Policy. 




MAYOR



Subject: 

Author: 


NSW Recreational Fishing Trust – Notification of unsuccessful 

application. 


Nil 

RECOMMENDATION 1: That Council note the notification from Department of 

Primary Industries of the unsuccessful NSW Recreational Fishing Trust application. 

Issues 

To advise Council of the unsuccessful application for NSW Recreational Fishing Trust funding to 

build a fishing platform at Wee Waa Lagoon. 

Background 

This project was identified by the community during consultation for the Plan of 

Management for the Wee Waa Lagoon. 

Council applied for $63,755 in funding in February of 2012. 


The following was stated in the notification received from the Department; 

“The expenditure committee recently reviewed your Recreational Fishing Trust funding proposal. 

The Recreational Fishing Trust received many submissions for funding in 2011/12 and it has been 

a difficult task for the Committee to decide on preferred funding options. Projects were selected on 

their merits, based on the direct benefits to recreational anglers. 

I wish to advise that your application for funding was unsuccessful. The expenditure committee 

queried the water quality at the lagoon, due to its proximity to urban runoff 

sources and isolation from the Namoi River. The committee also noted that the lagoon appeared to 

be relatively shallow and did not appear to have been previously stocked with native fish. There 

was also a comparatively low funding contribution from Council towards the project”. 

Development of this component of the Wee Waa Lagoon Plan of Management will have to wait 

until funding can be secured in the future. 

Attachments 





MAYOR















MAYOR



Subject: 

Author: 



Acting Stores Person 

Nil 

RECOMMENDATION: That Council receive and note the June 2012 update on Lease 

Vehicle Purchases and Disposal. 

Issues 

The purpose of this report is to update Council on the current status of Lease Vehicle Purchases 

and Disposals. 

Background 

This is a monthly updated report for Council’s information. 


Lease vehicle purchases and disposals are currently under the control of the Acting Stores Person. 

The Acting Stores Person has committed orders for six (6) replacement vehicles and these vehicles 

should arrive by the end of this financial year. Attachment also includes the four (4) vehicles that 

have been changed over this month. 

Attachments 

Attachment 11.2.11.a: Lease vehicles replacement schedule. 


There are no financial implications resulting from this report all purchases are within the 

2011/2012 Fleet Budget. 


There are no statutory / legal implications resulting from this report. 




MAYOR



There are no environmental impacts resulting from this report. 


Acquisitions and disposals in accordance with the Management Plan 




MAYOR


LEASE BACK VEHICLES ‐ PURCHASE AND DISPOSALS 

Project 

Budget 

(currently) 12 month replacement for admin vehicle Supervisor/Manager up to 60,000km 

$1,335,000 for the financial year 

Vehicle 

Vehicles replaced in May 2012 

Plant 

Number 

Original 

Vehicle 

Purchased 

Price 

Kilometres 

New Vehicle 

New Vehicle 

Purchase 

Price 

Actual 

Vehicle 

Trade In 

Price 

Estimated 

Auction Price 

Change Over 

Price 

2010 Holden Colorado D/Cab Tipper 2285 $ 37,656 68,500 Holden Colorado D/Cab 4x4 $ 36,406 

$ 25,000 $ 11,406 

2010 Toyota Camry Altise 1027 $ 24,200 44,000 Toyota Altara $ 27,157 $ 16,000 

$ 11,157 

2011 Subaru Forester AWD 1127 $ 26,110 45,000 Subaru Forester AWD Wagon $ 28,940 $ 21,500 

$ 7,440 

2010 Subaru Forester Wagon 2403 $ 26,995 40,200 Subaru Forester AWD Wagon $ 28,940 $ 22,500 

$ 6,440 

Vehicles to be replaced June 2012 

Replacement Vehicle 

2010 Holden Colorado D/Cab 4x4 1053 $ 37,600 54,600 Toyota Hilux SR D/Cab 4x4 Utility $ 48,000 

$ 28,000 $ 20,000 

2010 Holden Colorado D/Cab 4x4 1215 $ 33,745 61,300 Toyota Hilux D/Cab 4x4 $ 41,000 

$ 28,000 $ 13,000 

2010 Holden Colorado D/Cab 4x4 1655 $ 39,000 56,800 Toyota Hilux 4x4 D/Cab $ 41,000 

$ 28,000 $ 13,000 

2010 Holden Colorado D/Cab 4x4 2226 $ 33,745 68,200 Toyota Hilux 4x4 D/Cab $ 41,000 

$ 28,000 $ 13,000 

2010 Holden Colorado D/Cab 4x4 2586 $ 33,745 73,000 Ford Ranger $ 38,124 

$ 27,000 $ 11,124 

2011 Ford Ranger c/cab XL 1160 $ 27,300 59,600 Ford Ranger $ 38,124 

$ 26,000 $ 12,124 

Totals: $ 368,691 $ 60,000 $ 190,000 $ 118,691 






Subject: 

Author: 


Competitive Neutrality 


Nil 


Management Policy; 

That Council adopt the Competitive Neutrality Complaints 

RECOMMENDATION 2: That the Council ensure that the Council apply the principles 

of competitive neutrality when preparing a competitive tender for Council services; 

RECOMMENDATION 3: Place the Competitive Neutrality Policy on Public Exhibition 

for a period of 28days in conjunction with the Local Government Act, 1993. 

Issues 

 

 

Council needs to address the principles of competitive when preparing competitive tenders 

for Council services. 

Adoption of a suitable policy to deal with complaints on competitive neutrality issues. 

Background 

In light of Council requiring the General Manager to prepare tenders for the mowing contract and 

the waste collection contract the Council has requested a report on the matters to be addressed. 

Council at its meeting on 20 December 2011 resolved:- 

927/2011 RESOLVED on the motion moved by Councillor Clements/Bolton that Councillors be 

provided with written advice and written policy on NSC’s competitive neutrality policy and 

procedures in general and specifically relating to our resolution to tender for mowing services. 

And that our legal requirements to have such policies and procedures be detailed in writing to 



In April 1995, the Council of Australian Governments (COAG) ratified the National Competition 

Policy. The Policy is aimed at increasing consumer and business choice, reducing production and 

transportation costs in an effort to lowers prices for goods and services, and creating an overall 

business environment in which to improve Australia’s international competitiveness. 

One of the major components of the National Competition Policy is the principles contained in the 

Competition Principles Agreement. The Agreement is aimed at encouraging, efficient public sector 

(government) service provision by exposing public (government) business functions to 

competition, where appropriate. The Agreement provides a policy framework that facilitates the 

creation of competitive markets for public sector goods and services, where appropriate. 




MAYOR


In accordance with the NSW Department of Local Government “PRICING & COSTING FOR 

COUNCIL BUSINESSES - A Guide to Competitive Neutrality” in relation to local government, it 

is accepted that some business activities will have a significant economic impact. 

The threshold of $2M annual sales turnover/ annual gross operating income has been chosen, in 

consultation with local government, as a reasonable measure of economic significance for the 

purpose of applying a corporatisation model and pricing requirements. In these cases, the benefits 

of applying competitive neutrality are expected to outweigh the costs. 

Businesses over this threshold are called Category 1 business activities. 

Council currently has classified the following businesses in relation to the National Competition 

Policy classifications: 

Category 1 

Category 2 

Water Services 

Sewerage Services 

IDENTIFYING BUSINESS ACTIVITIES 

Activities which should be regarded as businesses 

The Government has rejected a prescriptive approach to competition policy in councils. This is 

stated clearly in the Policy Statement. It is recognised that, to be effective, competition policy must 

provide cost-effective benefits in the wide range of councils from small rural to large urban. 

The Policy Statement sets out a small number of activities which are classified by the Australian 

Bureau of Statistics as business activities. Council should therefore regard these activities as 

businesses. They are: 

water supply 

sewerage services 

abattoirs 

gas production and reticulation. 

Other activities 

There are a number of issues that Council must consider in determining whether an activity should 

be classified as a .business. One of the first matters for consideration will be the objectives that 

council has for the activity. 

Under the principles of national competition policy, Commonwealth, State and local governments 

must each establish an effective system to deal with complaints relating to competitive neutrality in 

respect of their businesses. 

Broadly, local government is given the responsibility of resolving complaints in the first instance, 

with review by the State Government where warranted. An effective complaints mechanism in each 

council is an important part of the application of national competition policy and should not be 

underestimated. It will indicate that council is not only able to deal effectively with complaints, but 

will provide a check for council that it is complying with the spirit and requirements of the Policy 

Statement. 




MAYOR


Other factors are listed below. They are not exhaustive. Nor is a council obliged to consider an 

activity as a business because it satisfies one or more of the criteria. Council has discretion as to 

whether it will treat an activity as a business (apart from those activities classified by the 

Government Statistician, above). However, council must be able to justify any decision if requested 

by the community (or if a complaint is made in relation to unfair competition). 

The issues include: 

 

 

Is the activity intended to make a profit? 

Does council bid for external contracts? 

Any activity in which council bids for external contracts should be regarded as a business activity. 

For example, council’s staff may tender for external contracts as well as providing internal 

services. Despite the in-house element of the activity, the decision to tender externally means that 

the council should regard the whole of the activity as a business, unless the internal unit and 

external bidders are completely separate. 

COMPETITIVE 

Similarly, if a council unit intends to or has participated in a competitive tendering process called 

by council; the activity of the unit should be regarded as a business activity. 

 

 

 

Is the activity provided on a fee for service basis? 

What economic impact does the activity have? 

What is the nature of the activity and how important is it to customers? 

Categorisation of Business Activities 

Once council has determined what activities it will treat as businesses, it will need to look at what 

.category of business the activity will fall into for the purposes of competitive neutrality. 

The categories are based upon the annual sales turnover (annual gross operating income) of the 

activity. Business activities grossing over $2M per year must be treated as Category 1 businesses. 

Businesses under this threshold are Category 2 businesses. 

A. Category 1 Businesses (greater than $2mgross) 

For Category 1 businesses councils must: 

Adopt a corporatisation. model; 

Apply full cost attribution including: 

- Tax equivalent regime payments 

- Debt guarantee fees, where the business benefits from council’s borrowing position by 

comparison with commercial rates 

- Return on capital invested; 

Make explicit any subsidies paid to the business; 

Operate within the same regulatory framework as private businesses. 

B. Category 2 Businesses (so defined by Council) 

Councils have more flexibility in relation to Category 2 businesses. However, these may range 

from very large operations (e.g., provision of substantial caravan parks) to businesses which are 

merely incidental to another activity (e.g., hiring videos through the library). 




MAYOR


For Category 2 businesses councils must: 

Must make any subsidy to the business explicit as part of the calculation of costs; 

Should apply full cost attribution where practicable; 

Are free to determine the extent to which the business will be separated from other 

associated mainstream activities; 

Must operate within the same regulatory framework as private businesses. 

Attachments 

Attachment 11.3.1: 

Draft Competitive Neutrality Complaints Management Policy 

Copies of the following documents can be provided to Councillors on request: 

NSW Department Of Local Government - Guidelines on the Management of Competitive 

Neutrality Complaints 

NSW Department Of Local Government – Pricing and Costing for Council Businesses – A 

Guide to Competitive Neutrality 

Competition Principle Agreement 11 April 1995 as amended 2007 


Nil 


Nil 


Nil 


Nil 




MAYOR


Competitive Neutrality Complaints Management 

Policy 

Responsible Department: 

Responsible Section: 

Engineering 

Engineering 

Objective 

This document constitutes a formal mechanism established by Narrabri Shire Council for the handling and 

management of competitive neutrality complaints. 

Introduction 

In April 1995, the Council of Australian Governments (COAG) ratified the National Competition Policy. 

One of the major components of the National Competition Policy is the principles contained in the 

Competition Principles Agreement. 

The Competition Principles Agreement requires the creation of an effective regime to deal with complaints 

that Council business activities are not competing in the market against private businesses on a “level 

playing field” and are operating with competitive advantage. 

This document has a threefold purpose. 

 

 

 

Firstly, it may be used by members of the public and the owners of businesses competing in the 

same market as Narrabri Shire Council to submit complaints to the Council alleging that the Council 

is operating with net competitive advantages as a result of the Council’s ownership of a business 

activity or service. 

Secondly, it will provide a formal mechanism for the investigation, determination and advice of the 

outcome of a complainant alleging that non regulatory service functions discharged or business 

activities operated by the Council are operating with competitive advantage over other private 

businesses. 

Thirdly, it will serve to ensure that Council staff continuously monitor non regulatory services 

provided by the Council operate under the principles of Competitive Neutrality. 

Policy 

THE COMPETITIVE NEUTRALITY PRINCIPLE 

Competitive neutrality is one of the principles of National Competition Policy which is applied throughout 

Australia at all levels of Government, including Local Government. Competitive neutrality is based on the 

concept of a “level playing field” for competitors in a market, be they public or private sector competitors. 



Competitive Neutrality Complaints Management Policy 

1 



Government business organisations, whether they be Commonwealth, State or Local Government, should 

operate without net competitive advantages over businesses as a result of their public ownership. 

Where Narrabri Shire Council competes in the market place with other private businesses, the Council will 

do so on the basis that it does not utilise its public position to gain an unfair advantage over private 

businesses who may be in competition with the Council. 

WHAT IS A COMPETITIVE NEUTRALITY COMPLAINT? 

A complaint regarding competitive neutrality is determined as: 

1. A complaint that Narrabri Shire Council has not met its requirements under the National 

Competition Policy Statement of Pricing and Costing for Council Businesses ‐ a Guide to 

Competitive Neutrality and includes concern that the Council has not established an effective 

Competitive Neutrality Complaints Management System. 

2. A complaint that Narrabri Shire Council has not abided by the spirit of competitive neutrality in 

the conduct of Council business activities. 

A competitive neutrality complaint is NOT determined as: 

1. A complaint regarding the level of service provided by a business activity such as water quality 

inadequate, a mobile garbage bin not collected or the condition of a road or footpath 

2. A complaint regarding the cost of the service, unless it is that Council has not costed the service 

the service to take competitive neutrality into account 

3. A complaint regarding the trade practices laws and their application to the Council 

COUNCIL BUSINESS ACTIVITIES SUBJECT TO COMPETITIVE NEUTRALITY 

Category 1 Business Activities 

The following Narrabri Shire Council owned and operated activities have been categorised as 

Category 1 Businesses and are subject to competitive neutrality. Each business activity has an annual gross 

operating income over $2M per year. 

Category 1 

Narrabri Council Water Supply 

Category 2 

Narrabri Shire Council Sewerage Services 




2 



HOW TO LODGE A COMPETITIVE NEUTRALITY COMPLAINT 

A competitive neutrality complaint should be made in writing; 

Post to: 


PO Box 261 

NARRABRI NSW 2390. 

Fax to: (02) 6799 6888 

Email to: council@narrabri.nsw.gov.au. 

Time Limits 

Competitive neutrality complaints will be acknowledged within 7 days and responded to by Narrabri Shire 

Council within 30 days of the date of submission of the complaint. 

If the competitive neutrality complaints require detailed investigation, the complainant will be informed of 

progress at regular intervals. 

Remedies 

Competitive neutrality complaints which establish that Narrabri Shire Council: 

(i) has not met its requirements under the National Competition Policy Statement or Pricing and Costing for 

Council Businesses ‐ a Guide to Competitive Neutrality; 

OR 

(ii) has not abided by the spirit of competitive neutrality in the conduct of Council business activities, 

will result in changes to the Council’s business practice to ensure future and continued compliance with the 

principle of competitive neutrality. 

Alternatives 

Any complainant dissatisfied with Narrabri Shire Council’s determination of a competitive neutrality 

complaint may refer the complaint to either the: 

 

 

 

 

NSW Department of Local Government; or 

NSW Ombudsman; or 

NSW Independent Commission Against Corruption (ICAC); or 

Australian Competition and Consumer Commission (ACCC). 

WHO WILL BE DEALING WITH THE COMPETITIVE NEUTRALITY COMPLAINT 

The Narrabri Shire Council Public Officer will diligently, fairly and honestly investigate all competitive 

neutrality complaints. The Public Officer will submit an investigation report to the Council’s General 

Manager within 21 days of the competitive neutrality complaint being received. Where the complaint is 

justified, such report will contain recommendations for changes to the Council’s business activities practice 

to ensure future and continued compliance with the principle of competitive neutrality. 

A response to the competitive neutrality complaint will be provided by the General Manager within 30 days 

of the date of submission of the complaint. 




3 



The Public Officer performs a role which is independent and separated from the management and control of 

Council business activities. 

CONFIDENTIALITY 

All competitive neutrality complaints received will be determined by the Council in the strictest confidence. 

History 

MINUTE NUMBER: MEETING DATE: DESCRIPTION OF CHANGE: 




4 




Subject: 

Author: 


Nurruby Childcare and Pre-School Centre Parking 

Director Engineering Services 

Nil 

RECOMMENDATION 1: That Council accepts the contribution offer from Health 

Infrastructure NSW to construct the car parking area in Gibbons Street fronting the 

Nurruby Childcare and Pre-School Centre, Narrabri. 

RECOMMENDATION 2: That the Council approve the construction of ten (10) on-street 

parking bays adjacent to the Nurruby Childcare Centre, and designated as ‘15 minute only 

parking - Monday to Friday’ as per Plan No.1218225-01. 

Issues 

 

 

 

The new hospital construction made no parking allocation for the drop off and pick up of 

children using the Nurruby Childcare and Pre-school Centre. 

Following extensive negotiations with Health Infrastructure a letter of offer has been 

received for the construction of ten (10) car parking spaces. 

The pre-school is located on Council owned land and the building is owned by Council. 

Background 

Council officers have been assisting the Nurruby Childcare and Pre-school Centre administration to 

reinstate the parking for the school that was lost after the construction of the new hospital. 

Local Traffic Facilities Committee Referral 

The plans were submitted and recommended approval by the Local Traffic Facilities Committee on 

Tuesday, 12 June 2012 subject to signage indicating restricted parking Monday to Friday only. 


Prior to the construction of the new Narrabri Hospital, the workers and parents attending the 

neighbouring Nurruby Childcare Centre were entitled to park their vehicles within an unused 

parking area within the hospital grounds. 

During the design phase of the hospital it was deemed by the Department of Planning that the 

existing parking area would conflict with the new development, forcing Nurruby patrons to seek 

alternative parking arrangements. 




MAYOR


On 27 January 2009, Council received correspondence from the architects working on behalf of the 

Department of Planning for the new Narrabri District Health Service Redevelopment, stating; 

“As part of the redevelopment project it is proposed to provide dedicated and signposted 

parking spaces outside Nurruby Childcare Services in Gibbons Street.” 

During October 2010 Narrabri Shire Council installed temporary parking arrangements in the form 

of a ‘No Parking Zone’ in front of the Nurruby Childcare Centre. This was to ensure that some 

short term parking bays were available for parents dropping off or picking up their children from 

the Centre; whilst construction works were taking place. 

To ensure that the issue of available parking for the Nurruby Childcare Centre was resolved, 

Council’s Engineering Department completed survey and design of the proposed parking layout. A 

copy of this design has been included to this report as Attachment 11.3.2.a. 

It was determined that a fifteen (15) minute zone would be suitable to ensure parking was readily 

available for parents to drop-off and pick-up their children from the Centre during weekdays. 

Council has received a “one off” cash contribution of $78,854 from Health Infrastructure NSW for 

the construction of ten (10) angled car parking spaces and associated traffic management signage in 

Gibbon Street fronting the Nurruby Childcare and Pre-School Centre. 

The administration of Nurruby Childcare and Pre-School Centre has approved the design and work 

can commence as soon as the works are programmed in this year’s works program. 

This is a good outcome and reflects many months of negotiations, designs and consultation 

between health infrastructure and the Centre with Council acting as the facilitator. 

The attached plans indicate nose-in angle parking with associated turfing and tree planting with 

fifteen (15) minute restricted limit parking Monday to Friday. 

Attachments 

Attachment 11.3.2.a: Letter of offer from NSW Government – Health Infrastructure dated 

15 May 2012 

Attachment 11.3.2.b: Parking Plans 


Nil 


Nil 


Nil 




MAYOR



Nil 




MAYOR


Health 

lnfrastructure 

15 May 2012 

Mr Lewis Oldfleld 

NarrabriShire Council 

PO Box 261 

Narrabri, NSW,2390 

Re: Nurruby Childcare Centre Parking 

I refer to your letter dated the 13th April 2A12. 

Referencing the Part 3A planning approval there is no requirement for the Narrabri 

District Health Service Redevelopment project to provide parking for the Nurruby 

Childcare Facility, nor any requirement for provision of such within Gibbons street. 

However, as a good will gesture, NSW Health lnfrastructure is willing to make a financial 

contríbution to assist the Narrabri Shire Council in providing parking for Nurruby 

Childcare on Gibbons Street. 

Health lnfrastructure confirms our in-principle agreement and acceptance of Narrabri 

Shire Councils proposal, and that is for Health lnfrastructure to make a one off financial 

contribution to Councíl in the amount of $78,854 plus gst. 

This in-principle agreement is based on the common agreed understanding that Narrabri 

Shire Council have full responsibilíty and ownership for (but not limited to) the following:- 

Fu ll Design ; Surveys; Sta keholder Approva ls; Authority Approva ls ; Contract 

Procu reme nt; Construction ; Contract Ma nage ment & Ad ministration ; S ite Su pervis io n, 

and any future associated and/or ongoing maintenance works and costs. 

It is to be acknowledged that this is a "one-off" contribution, and there will be no further 

financial contributions made by Health lnfrastructure to Council, orany other 

stakeholders, associated with parking on Gibbons street in favour of Nurruby Child Care 

Facility. 

I trust thís allows Council to progress with implementation of your proposal. Upon fulì 

completion of the works please submit your lnvoice for payment, at which time Health 

lnfrastructure will arrange payment of the agreed $78,854 plus gst. 

Jeffrey Arthur 

Project Director 

Health lnfrastructure 


Nurruby Childcare and Pre School Centre Parking 

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Nurruby Childcare and Preschool Centre Parking 




Subject: 

Author: 

Contract 2012-13/08 – Supply and Laying of Asphaltic Concrete 



No Conflict of Interest 

RECOMMENDATION 1: That Council note that after assessing the tenders submitted (in 

accordance with the criteria specified in the tender documents) and having regard to all the 

circumstances, the Tender Panel recommends that Council accept the tenders 

of Fulton Hogan Industries Pty Ltd and Sharpe Brothers Australia Pty Ltd for Contract 

2012-13/08 – Supply and Laying of Asphaltic Concrete the Period from 1st July 2012 to 30th 

June 2013. 

RECOMMENDATION 2: That in accordance with the Tender Panel Recommendation, 

Council accept the tenders of Fulton Hogan Industries Pty Ltd and Sharpe Brothers 

Australia Pty Ltd for Contract 2012-13/08 – Supply and Laying of Asphaltic Concrete the 

Period from 1st July 2012 to 30th June 2013 and authorise the Mayor and General Manager 

to sign the contract documents under the seal of Council. 

RECOMMENDATION 3: That Council grant authority to the Mayor and General Manager 

to assess Contract 2012-13/08 – Supply and Laying of Asphaltic Concrete the Period from 1st 

July 2012 to 30th June 2013 and extend the term of the contract for a further one year period 

from 1st July 2013 until 30th June 2014 subject to Council still requiring the service, the 

satisfactory performance of the Contractors and any requested increases in unit rates are 

considered reasonable and are based on quantifiable rise & fall in prices. 

Issues 

The purpose of this report is to present an assessment to the Tender Panel of the tenders received 

for Contract 2012-13/08 – Supply and Laying of Asphaltic Concrete the Period from 1st July 2012 

to 30th June 2013. 

Background 

Council currently has a contract for Supply and Laying of Asphaltic Concrete which expires on 30 

June 2012. Five (5) companies are currently listed under this contract. 

As this contract is due to expire on the 30th June 2012 tenders have been called for a new contract 

to operate for the period from 1st July 2012 to 30th June 2013 with a possible extension of the 

contract to the 30th June 2014. 

Tenders were advertised for 21 days and closed at 2.00pm Tuesday 29 May 2012. 

Advertisements were placed as follows: 




MAYOR


Sydney Morning Herald 8th May 2012 

The Narrabri Courier 8th May 2012 

Tenderlink 8th May 2012 

Nine (9) sets of tender documents were issued to the following Companies over the tender 

advertising period:- 

Accurate Asphalt & Road Repairs Pty Ltd, CHARLESTOWN NSW 

Boral Asphalt Pty Ltd, BERESFIELD NSW 

CZL Group, BRANXTON NSW 

Downer EDi Works Pty Ltd, ROSEHILL NSW 

Fulton Hogan Industries Pty Ltd, WAUCHOPE NSW 

Ian Rich Asphalt Pty Ltd, NEWCASTLE NSW 

JAV Constructions Pty Ltd, MELBOURNE VIC 

Sharpe Bros Pty Ltd, WEST GOSFORD NSW 

SRS Road Services Pty Ltd, SYDNEY NSW 


As this contract was for the provision of unit rates only, no contract sum has been calculated for 

tender acceptance purposes. 

Conforming tenders from the following two (2) Companies were received:- 

Fulton Hogan Industries Pty Ltd, MINTO NSW 

Sharpe Bros Pty Ltd, WEST GOSFORD NSW 

Attachments 

Confidential Attachment 11.3.3.a – tendered rates. 


This contract contains in excess of one hundred and twenty (120) individual unit rates and some of 

the rates have reduced slightly but the majority have increased, with some rates increasing 

substantially. 

The lowest tenderer from the previous contract, Downer Edi works, did not submit a tender for this 

contract. 

Funding for all works to be carried out under this contract is allowed for in Council’s 2012/13 

Management Plan with the majority of works being carried out under the Roads & Maritime 

Services Road Maintenance Council Contract (RMCC). 




MAYOR



Nil – Tenders have been called in accordance with the NSW Local Government (General) 

Regulation 2005 (Part 7 – Tendering) and Council’s Purchasing Policy. 


Under Council’s Local Preference Policy, a Local Contractor’s tendered amount is reduced by 5% 

up to a maximum of $20,000-00 for the purpose of considering tenders. 


tender acceptance purposes therefore Council’s Local Preference Policy does not apply. 


All Contractors engaged under this contract are required to have their own Environmental Policies 

and Systems. 


This work has been approved under Council’s Management Plan. 




MAYOR



Subject: 

Author: 

Contract 2012-13/07 – Insitu Stabilisation 






circumstances, the Tender Panel recommends that Council accept the tenders of Accurate 

Asphalt & Road Repairs Pty Ltd, Diveva Pty Ltd, Downer EDI Works Pty Ltd and Stabilised 

Pavements Australia Pty Ltd for Contract 2012-13/07 – Insitu Stabilisation for the Period 

from 1st July 2012 to 30th June 2013. 


Council accept the tenders of Accurate Asphalt & Road Repairs Pty Ltd, Diveva Pty Ltd, 

Downer EDI Works Pty Ltd and Stabilised Pavements Australia Pty Ltd and Stabilised 

Pavements Australia Pty Ltd for Contract 2012-13/07 – Insitu Stabilisation for the Period 

from 1st July 2012 to 30th June 2013 and authorise the Mayor and General Manager to sign 

the contract documents under the seal of Council. 


to assess Contract 2012-13/07 – Insitu Stabilisation for the Period from 1st July 2012 to 30th 

June 2013 and extend the term of the contract for a further one year period from 1st July 

2013 until 30th June 2014 subject to Council still requiring the service, the satisfactory 

performance of the Contractors and any requested increases in unit rates are considered 

reasonable and are based on quantifiable rise & fall in prices. 

Issues 


for Contract 2012-13/07 – Insitu Stabilisation for the period from 1 July 2012 to 30 June 2013. 

Background 

Council currently has a contract for Insitu Stabilisation which expires on 30 June 2012. Three (3) 

companies are currently listed under this contract. 









MAYOR





Eight (8) sets of tender documents were downloaded via Tenderlink by the following Companies 

over the tender advertising period:- 


Broons, WOODVILE SA 

Diveva Pty Ltd, WAUCHOPE NSW 

Downer EDi Works, ROSEHILL NSW 

Gunnedah Cranes T/A Tish Trust, GUNNEDAH NSW 

Stabilco Pty Ltd, STRATHFIELDSAYE VIC 

Stabilised Pavements of Australia (SPA), BRISBANE QLD 

Stabiltrac, GRIFFITH NSW 




Conforming tenders from the following four (4) Companies were received:- 


Diveva Pty Ltd, WAUCHOPE NSW 

Stabilised Pavements of Australia (SPA), BRISBANE QLD 

Downer EDi Works, ROSEHILL NSW 

Attachments 

Confidential Attachment 11.3.4.a - tendered rates. 


The unit rates tendered for this contract varied substantially from the unit rates of the cheapest 

Contractor from the current contract:- 

The rates for the Insitu Mixing of Pavement Layer generally increased from approximately 4% to 

9% for the various individual unit rates. 

The rates for the Supply of Stabilising Agents rates generally increased from approximately 6% to 





MAYOR


The rates for the Spreading of Stabilising Agents generally increased from approximately 12% to 



Management Plan. 



Regulation (Part 7 – Tendering) and Council’s Purchasing Policy. 








and Systems. 






MAYOR



Subject: 

Author: 

Contract 2012-13/06 – Provision of Quarry Blasting Services 







of Full Bore Drill & Blast Pty Ltd, Milbrae Quarries Pty Ltd and Precision Drill and Blast 

Pty Ltd for Contract 2012-13/06 – Provision of Quarry Blasting Services for the Period from 

1st July 2012 to 30th June 2013. 


Council accept the tenders of Full Bore Drill & Blast Pty Ltd, Milbrae Quarries Pty Ltd and 

Precision Drill and Blast Pty Ltd for Contract 2012-13/06 – Provision of Quarry Blasting 

Services for the Period from 1st July 2012 to 30th June 2013 and authorise the Mayor and 

General Manager to sign the contract documents under the seal of Council. 


to assess Contract 2012-13/06 – Provision of Quarry Blasting Services for the Period from 1st 

July 2012 to 30th June 2013 and extend the term of the contract for a further one year period 

from 1st July 2013 until 30th June 2014 subject to Council still requiring the service, the 

satisfactory performance of the Contractors and any requested increases in unit rates are 

considered reasonable and are based on quantifiable rise & fall in prices. 

Issues 


for Contract 2012-13/06 – Provision of Quarry Blasting Services for the period from 1 July 2012 to 

30 June 2013. 

Background 

Council currently has a contract operating for Provision of Quarry Blasting Services which expires 

on 30 June 2012. Two (2) companies are currently listed under this contract. 









MAYOR





Six (6) sets of tender documents were downloaded via Tenderlink by the following Companies 

over the tender advertising period:- 

Full Bore Drill & Blast Pty Ltd, MURMUNGEE VIC 

Lingstar Pty Ltd, BROKEN HILL NSW 

Mac Drill & Blast Pty Ltd, GOLD COAST QLD 

Milbrae Quarries Pty Ltd, LEETON NSW 

Precision Drill and Blast Pty Ltd, MITTAGONG NSW 

Sequel Drill & Blast Pty Ltd, BRISBANE QLD 




Conforming tenders from the following three (3) Companies were received:- 

Full Bore Drill & Blast Pty Ltd, MURMUNGEE VIC 


Precision Drill and Blast Pty Ltd, MITTAGONG NSW 

Attachments 



The unit rates tendered for this contract generally increased by around 8% to 9% from last year’s 

rates. 









MAYOR









and Systems. 






MAYOR



Subject: 

Author: 

Contract No. 2012-13/05 – Provision of Mobile Gravel Crushing Services 







of Calvani Crushing Pty Ltd, CZL Group Pty Ltd, Lima South Quarry Pty Ltd, Lingstar Pty 

Ltd, Milbrae Quarries Pty Ltd, Pynbond T/A C & S Crushing and Screening and Trevor 

Prodger Crushing Pty Ltd for Contract 2012-13/05 – Provision of Mobile Gravel Crushing 

Services for the Period from 1st July 2012 to 30th June 2013. 


Council accept the tenders of Calvani Crushing Pty Ltd, CZL Group Pty Ltd, Lima South 

Quarry Pty Ltd, Lingstar Pty Ltd, Milbrae Quarries Pty Ltd, Pynbond T/A C & S Crushing 

and Screening and Trevor Prodger Crushing Pty Ltd for Contract 2012-13/05 – Provision of 

Mobile Gravel Crushing Services for the Period from 1st July 2012 to 30th June 2013 and 

authorise the Mayor and General Manager to sign the contract documents under the seal of 

Council. 


to assess Contract 2012-13/05 – Provision of Mobile Gravel Crushing Services for the Period 

from 1st July 2012 to 30th June 2013 and extend the term of the contract for a further one 

year period from 1st July 2013 until 30th June 2014 subject to Council still requiring the 

service, the satisfactory performance of the Contractors and any requested increases in unit 

rates are considered reasonable and are based on quantifiable rise & fall in prices. 

Issues 


for Contract 2012-13/05 – Provision of Mobile Gravel Crushing Services for the period from 1 July 

2012 to 30 June 2013. 

Background 

Council currently has a contract operating for Provision of Mobile Gravel Crushing Services which 

expires on 30 June 2012. A total of six (6) companies are currently listed under this contract. 








MAYOR






Thirteen (13) sets of tender documents were downloaded via Tenderlink by the following 

Companies over the tender advertising period:- 

Broons, WOODVILE SA 

Calvani Crushing Pty Ltd, SYDNEY NSW 

Chapman Crushing Pty Ltd, MOREE NSW 

CZL Group Pty Ltd, BRANXTON NSW 

Digga Excavations & Demolition Pty Ltd, GEELONG VIC 

John and Diane Searle Enterprise Pty Ltd, NARRABRI NSW 

Lima South Quarry Pty Ltd, LIMA SOUTH VIC 


Mallee Earthworks, SWAN HILL VIC 


Pynbond T/A C & S Crushing and Screening, GUNNEDAH NSW 

Trevor Prodger Crushing Pty Ltd, LISMORE NSW 

Wild Group Pty Ltd, MUSWELLBROOK NSW 




Conforming tenders from the following seven (7) Companies were received:- 

Calvani Crushing Pty Ltd, SYDNEY NSW 

CZL Group Pty Ltd, BRANXTON NSW 

Lima South Quarry Pty Ltd, LIMA SOUTH VIC 



Pynbond T/A C & S Crushing and Screening, GUNNEDAH NSW 

Trevor Prodger Crushing Pty Ltd, LISMORE NSW 

Attachments 





MAYOR



The most commonly used unit rates for the lowest tenderer for this contract have only increased 

slightly from the unit rates for lowest tenderer in the previous contract. 













and Systems. 






MAYOR



Subject: Contract No. 2012-13/02 – Tipping Truck Hire for the Period from 1st July 2012 

to 30th June 2013 

Author: 






circumstances, the Tender Panel recommends that Council accept the tenders of Adam Smith 

(subject to forming a Proprietary Limited Company), Advancing Pty Ltd, Avton Pty Ltd, 

Crawney Investments (subject to forming a Proprietary Limited Company), DM & LJ 

Browning Pty Ltd, G & B Anderson Brothers Pty Ltd, Hartlow Pty Ltd, Hawkins Civil 

Constructions Pty Ltd, Jacmar Bucket Pty Ltd, John and Diane Searle Enterprise Pty Ltd, 

Johnstone Concreting & Landscaping Pty Ltd, Moree Landscape Supplies Pty Ltd, Narrabri 

Gravel Haulage Pty Ltd, Newbold Bulk Haulage Pty Ltd, Pat Cullum Haulage & Excavations 

Pty Ltd, Phillip Reynolds Pty Ltd, RP & LM Malcolm Pty Ltd, Schwager & Sons Pty Ltd, 

Skidsteer Industries Pty Ltd, Specialised Civil Services Pty Ltd, Stuart McGowan 

Earthmoving Pty Ltd and Trubass Pty Ltd for Contract 2012-13/02 – Hire of Tipping 

Trucks for the period from 1 July 2012 to 30 June 2013. 



circumstances, the Tender Panel recommends that the tender from Rehsu Pty Ltd T/A 

Ushers Excavations for Contract 2012-13/02 – Hire of Tipping Trucks for the period from 1 

July 2012 to 30 June 2013 be deemed invalid as it was not received before the advertised 

closing time and therefore it does not comply with the tender documents or the Local 

Government (General) Regulation 2005. 


Council accept the tenders of Adam Smith (subject to forming a Proprietary Limited 

Company), Advancing Pty Ltd, Avton Pty Ltd, Crawney Investments (subject to forming a 

Proprietary Limited Company), DM & LJ Browning Pty Ltd, G & B Anderson Brothers Pty 

Ltd, Hartlow Pty Ltd, Hawkins Civil Constructions Pty Ltd, Jacmar Bucket Pty Ltd, John 

and Diane Searle Enterprise Pty Ltd, Johnstone Concreting & Landscaping Pty Ltd, Moree 

Landscape Supplies Pty Ltd, Narrabri Gravel Haulage Pty Ltd, Newbold Bulk Haulage Pty 

Ltd, Pat Cullum Haulage & Excavations Pty Ltd, Phillip Reynolds Pty Ltd, RP & LM 

Malcolm Pty Ltd, Schwager & Sons Pty Ltd, Skidsteer Industries Pty Ltd, Specialised Civil 

Services Pty Ltd, Stuart McGowan Earthmoving Pty Ltd and Trubass Pty Ltd for Contract 

2012-13/02 – Hire of Tipping Trucks for the period from 1 July 2012 to 30 June 2013 and 

authorise the Mayor and General Manager to sign the contract documents under the seal of 

Council. 


Council recommends that the tender from Rehsu Pty Ltd T/A Ushers Excavations for 

Contract 2012-13/02 – Hire of Tipping Trucks for the period from 1 July 2012 to 30 June 

2013 be deemed invalid as it was not received before the advertised closing time and therefore 

it does not comply with the tender documents or the Local Government (General) Regulation 

2005. 




MAYOR


Issues 


for Contract 2012-13/02 – Hire of Tipping Trucks for the period from 1 July 2012 to 30 June 2013. 

Background 

Council currently has a contract operating for Hire of Tipping Trucks for the period from 1 July 

2011 to 30 June 2012. A total of twenty eight (28) Tipping Trucks from fourteen (14) Companies 

are currently tendered under this contract. 


to operate for the period from 1st July 2012 to 30th June 2013. 





The North West Magazine 14th May 2012 

The Border News 14th May 2012 

Twenty Nine (29) sets of tender documents were issued to the following Companies over the tender 


Adam Smith, NARRABRI NSW 

Advancing Pty Ltd, NEUTRAL BAY NSW 

Anthony Cornish, NARRABRI NSW 

Avton Pty Ltd, WEE WAA NSW 

Castlereigh Hire Pty Ltd, COONAMBLE NSW 

Coates Hire, MOREE NSW 

Crawney Investments, NARRABRI NSW 

Darlish Pty Ltd, EDGEROI NSW 

DM & LJ Browning Pty Ltd, NARRABRI NSW 

G & B Anderson Brothers Pty Ltd, WEE WAA NSW 

Hartlow Pty Ltd, NARRABRI NSW 

Hawkins Civil Constructions Pty Ltd, NARRABRI NSW 

Jacmar Group, NORTH SYDNEY NSW 


Johnstone Concreting & Landscaping Pty Ltd, NARRABRI NSW 

Moree Landscape Supplies Pty Ltd, MOREE NSW 

Narrabri Gravel Haulage Pty Ltd, NARRABRI NSW 

Neill Earthmoving Pty Ltd, NYNGAN NSW 

Newbold Bulk Haulage Pty Ltd, COONAMBLE NSW 

Pat Cullum Haulage & Excavation Pty Ltd, NARRABRI NSW 

Phillip Reynolds Pty Ltd, WEE WAA NSW 




MAYOR


RP & LM Malcolm Pty Ltd, WEE WAA NSW 

Schwager & Sons Pty Ltd, WEE WAA NSW 

Skidsteer Industries Pty Ltd, NARRABRI NSW 

Specialised Civil Services Pty Ltd, NARRABRI NSW 

Stuart McGowan Earthmoving Pty Ltd, NARRABRI NSW 

Trubass Pty Ltd, WEE WAA NSW 

Rehsu Pty Ltd T/A Ushers Excavations, BAAN BAA NSW 

Wilson Construction, NARRABRI NSW 


The following twenty two (22) tenderers submitted valid tenders for this contract with a total of 

forty three (43) Tipping Trucks being tendered:- 

Adam Smith, NARRABRI NSW 


Avton Pty Ltd, WEE WAA NSW 

Crawney Investments, NARRABRI NSW 

DM & LJ Browning Pty Ltd, NARRABRI NSW 

G & B Anderson Brothers Pty Ltd, WEE WAA NSW 

Hartlow Pty Ltd, NARRABRI NSW 

Hawkins Civil Constructions Pty Ltd, NARRABRI NSW 

Jacmar Bucket Pty Ltd, BELLATA NSW 


Johnstone Concreting & Landscaping Pty Ltd, NARRABRI NSW 

Moree Landscape Supplies Pty Ltd, MOREE NSW 



Pat Cullum Haulage & Excavation Pty Ltd, NARRABRI NSW 

Phillip Reynolds Pty Ltd, WEE WAA NSW 

RP & LM Malcolm Pty Ltd, WEE WAA NSW 

Schwager & Sons Pty Ltd, WEE WAA NSW 

Skidsteer Industries Pty Ltd, NARRABRI NSW 

Specialised Civil Services Pty Ltd, NARRABRI NSW 

Stuart McGowan Earthmoving Pty Ltd, NARRABRI NSW 

Trubass Pty Ltd, WEE WAA NSW 

A faxed tender was received from Rehsu Pty Ltd T/A Ushers Excavations, however the tender was 

not received before the advertised closing time and therefore it does not comply with the tender 

documents or the Local Government (General) Regulation 2005 and it is recommended that it be 

deemed invalid. 

Tenders have been received from Mr Adam Smith and from Crawney Investments who currently 

not Proprietary Limited Companies. The contract states that Contractors will only be engaged 




MAYOR


under the contract if they are a Proprietary Limited Company. These two tenders can be accepted 

on the provision that they form Proprietary Limited Companies. These two Contractors will not be 

engaged under the contract until they have formed Proprietary Limited Companies. 

It should also be noted that companies tendering are not required to actually be in possession of the 

Tipping Truck(s) tendered at the time of tendering. 

This contract allows for the submission of Joint Tenders. Joint tendering is where two or more 

companies prepare an agreed submission with the knowledge of the Principal and in accordance 

with the requirements of the contract relating to Joint Tendering. No Joint tenders were received 

for this contract. 



Details of tenders received (listed from lowest to highest % for Schedule B Haulage Work 0kms – 

100kms) are as follows:- 




MAYOR


Tenderer 

Number of 

Trucks 

Tendered 

2011/12 

Number of 

Trucks 

Tendered 

2012/13 

Crawney Investments 0 1 

Hawkins Civil Constructions Pty Ltd 3 3 

Hartlow Pty Ltd 2 3 

Newbold Haulage Pty Ltd 0 4 

Narrabri Gravel Haulage Pty Ltd 4 3 

Moree Landscape Supplies Pty Ltd 1 2 

Advancing Pty Ltd 0 1 

Adam Smith 0 2 

Avton Pty Ltd 1 1 

Jacmar Bucket Pty Ltd 0 2 

RP & LM Malcolm Pty Ltd 1 1 

Skidsteer Industries Pty Ltd 4 2 

Schwager & Sons Pty Ltd 4 4 

G & B Anderson Brothers Pty Ltd 1 1 

Phillip Reynolds Pty Ltd 1 1 

Pat Cullum Haulage & Excavation Pty Ltd 1 2 

Trubass Pty Ltd 2 2 

DM & LJ Browning Pty Ltd 1 1 

Specialised Civil Services Pty Ltd 0 1 

John & Diane Searle Enterpirse 0 1 

Stuart McGowan Earthmoving Pty Ltd 2 2 

Johnstone Concrete & Landscaping Supplies Pty Ltd 0 3 

TOTAL 28 43 

Attachments 




Management Plan or under approved Roads & Maritime Services Work Orders within the Road 

Maintenance Council Contract (RMCC) with the Roads & Maritime Services. 

The majority of Council’s gravel haulage is paid under Schedule B (Haulage Work). This is a 

percentage amount tendered which is applied to the fixed Base Rates to calculate the payment rate 

per tonne for each individual Contractor. 




MAYOR


Below is a summary of the Tendered Percentages for the current contract ending on 30th June 2012 

compared to the Tendered Percentages tendered for Schedule B (0km to 100km Haul) for this 

contract commencing on 1st July 2012:- 

Tendered Percentage 

Current Contract 

Ending 30th June 

2012 

This Contract 

Commencing 

1st July 2012 

No of Trucks Number of Trucks 

Base Rate Plus 0% 1 0 





















Trucks tendered on Hourly Rate only 0 3 

TOTAL TRUCKS 28 43 







MAYOR








No environmental implications. 






MAYOR



Subject: 

Author: 

Contract No. 2012-13/01 – Watercart Hire for the Period from 1st July 2012 to 

30th June 2013 







of Advancing Pty Ltd, Castlereigh Hire Pty Ltd, Darleish Pty Ltd, Dominic Price (subject to 

forming a Proprietary Limited Company), Essenel Pty Ltd T/A Regional Plant Hire, Jacmar 

Bucket Pty Ltd, John and Diane Searle Enterprise Pty Ltd, Narrabri Gravel Haulage Pty 

Ltd, Newbold Bulk Haulage Pty Ltd, Ramec Pty Ltd, Weel Australia Pty Ltd and 

Woodlands Pastoral Contracting Pty Ltd for Contract 2012-13/01 – Hire of Watercarts for 

the period from 1 July 2012 to 30 June 2013. 



circumstances, the Tender Panel recommends that the tender from Rehsu Pty Ltd T/A 

Ushers Excavations for Contract 2012-13/01 – Hire of Watercarts for the period from 1 July 

2012 to 30 June 2013 be deemed invalid as it was not received before the advertised closing 

time and therefore it does not comply with the tender documents or the Local Government 

(General) Regulation 2005. 


Council accept the tenders of Advancing Pty Ltd, Castlereigh Hire Pty Ltd, Darleish Pty Ltd, 

Dominic Price (on the provision he forms a Proprietary Limited Company), Essenel Pty Ltd 

T/A Regional Plant Hire, Jacmar Bucket Pty Ltd, John and Diane Searle Enterprise Pty Ltd, 

Narrabri Gravel Haulage Pty Ltd, Newbold Bulk Haulage Pty Ltd, Ramec Pty Ltd, Weel 

Australia Pty Ltd and Woodlands Pastoral Contracting Pty Ltd for Contract 2012-13/01 – 

Hire of Watercarts for the period from 1 July 2012 to 30 June 2013 and authorise the Mayor 

and General Manager to sign the contract documents under the seal of Council. 


Council recommends that the tender from Rehsu Pty Ltd T/A Ushers Excavations for 

Contract 2012-13/01 – Hire of Watercarts for the period from 1 July 2012 to 30 June 2013 be 

deemed invalid as it was not received before the advertised closing time and therefore it does 

not comply with the tender documents or the Local Government (General) Regulation 2005. 

Issues 


for Contract 2012-13/01 – Watercart Hire for the period from 1 July 2012 to 30 June 2013. 




MAYOR


Background 

Council currently has a contract operating for Hire of Watercarts for the period from 1 July 2011 to 

30 June 2012. A total of fifteen (15) Watercarts from six (6) Companies are currently tendered 

under this contract. 

As this contract is due to expire on the 30 June 2012 tenders have been called for a new contract to 

operate for the period from 1 July 2012 to 30 June 2013. 





The North West Magazine 14th May 2012 

The Border News 14th May 2012 

Sixteen (16) sets of tender documents were issued to the following Companies over the tender 




Coates Hire, MOREE NSW 


Dominic Price, MANILLA NSW 

Essenel Pty Ltd T/A Regional Plant Hire, TAMWORTH NSW 

Jacmar Bucket Pty Ltd, NORTH SYDNEY NSW 



Neill Earthmoving Pty Ltd, NYNGAN NSW 


Norwest Plant Hire, NEMINGHA NSW 

Ramec Pty Ltd, WEE WAA NSW 

Rehsu Pty Ltd T/A Ushers Excavations, BAAN BAA NSW 

Weel Australia Pty Ltd, NARRABRI NSW 

Woodlands Pastoral Contracting Pty Ltd, BOGGABRI NSW 


The following twelve (12) tenderers submitted valid tenders for this contract with a total of thirty 

(30) Watercarts being tendered:- 




Dominic Price, MANILLA NSW 

Essenel Pty Ltd T/A Regional Plant Hire, TAMWORTH NSW 

Jacmar Bucket Pty Ltd, NORTH SYDNEY NSW 






MAYOR



Ramec Pty Ltd, WEE WAA NSW 

Weel Australia Pty Ltd, NARRABRI NSW 

Woodlands Pastoral Contracting Pty Ltd, BOGGABRI NSW 

A faxed tender was received from Rehsu Pty Ltd T/A Ushers Excavations, however the tender was 

not received before the advertised closing time and therefore it does not comply with the tender 

documents or the Local Government (General) Regulation 2005 and it is recommended that it be 

deemed invalid. 

A tender has been received from Dominic Price who currently is not a Proprietary Limited 

Company. The contract states that Contractors will only be engaged under the contract if they are a 

Proprietary Limited Company. Mr Price’s tender can be accepted on the provision that he forms a 

Proprietary Limited Company. Mr Price will not be engaged under the contract until he forms a 

Proprietary Limited Company. 

It should also be noted that companies tendering are not required to actually be in possession of the 

Watercart(s) tendered at the time of tendering. 



Details of tenders received (listed from lowest hourly rate to highest hourly rate for less than 12km 

hauls) are as follows:- 




MAYOR


Tenderer 

Stated Legal Load 

(Litres) 

Darlish Pty Ltd, EDGEROI 11,100 

Advancing Australia Pty Ltd, NEUTRAL BAY 14,000 

Advancing Australia Pty Ltd, NEUTRAL BAY 12,000 

Ramec Pty Ltd, WEE WAA 12,000 





Jamar Bucket Pty Ltd, BELLATA 14,000 

Weel Australia Pty Ltd, NARRABRI 13,080 

Woodlands Pastoral Contracting Pty Ltd, BOGGABRI 13,000 

Woodlands Pastoral Contracting Pty Ltd, BOGGABRI 13,000 

Jamar Bucket Pty Ltd, BELLATA 12,000 

Weel Australia Pty Ltd, NARRABRI 12,000 

Essenel Pty Ltd T/A Regional Plant Hire, TAMWORTH 6,000 




Dominic Price, MANILLA 12,000 




Narrabri Gravel Haulage Pty Ltd, NARRABRI 10,000 

Castlereagh Hire Pty Ltd, COONAMBLE 18,280 




New bold Bulk Haulage Pty Ltd, COONAMBLE 12,000 

New bold Bulk Haulage Pty Ltd, COONAMBLE 12,000 

John & Diane Searle Enterprise Pty Ltd, NARRABRI 26,000 

Attachments 



The majority of the existing Watercarts re-tendering for this contract had either no increase in 

hourly rates or around a 3% or 4% increase compared to the current contract rates. 


Management Plan or under approved Roads & Maritime Services Work Orders within the Road 

Maintenance Council Contract (RMCC) with the Roads & Maritime Services. 




MAYOR











No environmental implications. 






MAYOR



Subject: 

Author: 


Roads Services Monthly Update 

Road Services Manager 

Nil 

RECOMMENDATION: That Council receive the Road Services Section June 2012 

Monthly Report for Information. 

Issues 

The purpose of this report is to update Council on the current status of the 2011/12 budget for the 

Road Services Section and provide a brief description of the works carried out from 4 May 2012 to 

14 June 2012. 

Background 

This is a regular monthly report. 


Urban Towns 

Works completed in the last month include:- 

Baan Baa 

The sealing of the Baan Baa streets is due to be completed by the time Council receives 

this report. 


Minor Heavy Patching. 

Grading 

The following roads have had maintenance grading:- 

SR 9 – Bald Hill Road 

SR 76 – Middle Gully Road 

SR 107 – Waiwera Lane 




MAYOR


Flood Damage Restoration 

Flood damage restoration works have been carried out on the following roads:- 

Eastern Roads: 

SR 3 – Mellburra Road 

SR 6 – Eulah Creek Road 

SR 11 – Harparary Road 

SR 15 – Therribri Road 

SR 16 – Browns Lane 

SR 101 – Deni Lane 

SR 118 – Byalla Lane 

SR 131 – Haystack Road 

SR 134 – Bellview Road 

SR 135 – Timor Mountain Road 

Western Roads: 

MR 127 – Pilliga Road 

MR 329 – Cypress Way 

SR 4 – Spring Plains Road 

SR 34 – Ison Road 

SR 37 – Nuable road 

SR 38 – Kiandool Lane 

SR 39 – Gwabegar Road 

SR 47 – Middle Route Road 

SR 50 – Stumpy Lane 

SR 51 – Drildool Road 

SR 107 – Waiwera Lane 

SR 204 – Gardens Road 

SR 212 – Sandy Hook Lane 

SR 214 – Farr Park Road 

SR 215 – Hulls Road 

SR 216 – Werah Creek Road 

SR 221 – Poison Gate Road 

SR 232 – Cotton Lane 

SR 256 – Jones Lagoon Road 

SR 272 – Rosevale Road 

Work to date on the roads listed above has been mostly restoration grading, with some gravel resheeting. 

Gravel Re-Sheeting 

Some gravel re-sheeting is programmed for Shire roads in the West leading up to the end of the 

financial year. 




MAYOR


Heavy Patching 

A major Heavy Patching program on SH 29 - Kamillaroi Highway has commenced & is due for 

completion in June. This work will repair a large number of the pavement failures which are on 

this road. 

Minor heavy patching has also been completed on the following local roads: 

SR 10 – Old Gunnedah Road 

SR 19 – Maules Creek Road 

SR 61 – Turrawan Road 

Reseals 

Bitumen reseals on SH 29 – Kamillaroi Highway have been completed. 

Further work 

 

 

 

 

 

The construction & seal of the shoulder of Wee Waa St Boggabri between Burton & 

Boston Sts is programmed for late June following the sealing of Baan Baa Streets. 

The upgrade of 1.5km of Stoney Creek Road is programmed for Late June in conjunction 

with the flood damage work. 

Work on the rehabilitation of approximately 6km of the Pilliga Road is programmed to 

commence in late June. 

Two bus shelters are programmed to be installed in Narrabri. 

Drainage work on Roma Lane is programmed for completion in late June. 

Attachments 

Nil 


The road services operations budget is currently underspent by approximately 7%, with 96% of the 

financial year elapsed and 89% of the budget spent. It is expected that some of this will be caught 

up during June with gravel re-sheeting in the West. 


Nil 


Nil 


In accordance with the 2011/12 Management Plan 




MAYOR



Subject: 

Author: 


Road Services 2012/13 Works Program 

Road Services Manager 

Nil 


Program. 

That Council receive the Road Services 2012/13 Works 

Issues 

The purpose of this report is to inform Council of the proposed Road Services Works Program for 

the 2012/13 financial year. The attached program incorporates Flood damage restoration works, 

Capital Works, RMS Contract Works and major operational works for Council’s six grader crews. 

Background 

Due to the flooding experienced in November 2011 & February 2012, a large part of the Road 

Services resources will be committed to flood damage restoration works for the 2012/13 financial 

year. 


It is the intention of the Road Services section to publish the attached works program on Council’s 

internet site for the information of the public. The program will be updated on a monthly basis in 

order to account for changes due to weather and seasonal priorities. 

The works program has been prepared to give priority to high volume roads and bus routes while 

allowing for the most efficient use of Council’s gravel resources. 

The program has been designed around Council’s newly formed maintenance areas to set up 

resourcing and reporting for the future Maintenance Management System regime previously 

reported to Council. 

Attachments 

Attachment 11.3.10.a: Road Services 2012/13 Works Program 

Attachment 11.3.10.b: Shire Map – Routine Grading Program 




MAYOR



It is expected that the flood damage restoration program will be completed in the 2012/13 

financial year. The final Flood Damage claim has not been approved by the Roads and Maritime 

Service (RMS) however in the interim individual roads are being inspected and approved by the 

RMS to allow works to proceed. Councils has expended over $1.2m on flood damage (emergency 

and program) so far and the anticipated final total flood grant will be around $12m. 


Council has a statutory obligation to maintain it’s road infrastructure in a serviceable condition. 


Nil 


For inclusion in the 2012/13 Management Plan 




MAYOR


August September October November December January February March April May June July August September October November December January February March April May 

ID Task Name Comments Resource Names 

1 SR 33 - Forest Way, SR 264 - Hibbens Road, SR 50 - Stumpy Flood damage restoration works: Grader Crew 1 

Lane, SR 218 - Prices Lane, SR 214 - Farr Park Road, SR 

215 - Hulls Road 

2 SR 212 - Sandy Hook Lane, SR 82 - Womera Creek Road, Flood damage restoration works: Grader Crew 1 

SR 270 - Tharlane Road, SR 216 - Werah Creek Road 

3 SR 34 - Ison Road, SR 272 - Rosevale Road, SR 72 - Flood damage restoration works: Grader Crew 1 

Bundock Creek Lane, SR 37 - Nuable Road, SR 31 - Lake 

Circuit 

4 SR 209 - Harris Lane, SR 223 - Eden Lane Flood damage restoration works: Grader Crew 1 

5 SR 38 - Kiandool Lane, SR 256 - Jones Lagoon Road, SR 59 Flood damage restoration works: Grader Crew 1 

- Cains Crossing Road, SR 179 - Glenwood Lane, SR 276 - 

Cardale Mollee Road, SR 277 - Wild Willows Lane 

6 MR 127 - Pilliga Road Rehab Repair Grant & R2R Grader Crew 1 

7 MR 127 - Pilliga Road MR 127 - Pilliga Road Grader Crew 1 

Flood damage restoration works: Grader Crew 1 






8 MR 329 - Cypress Way, SR 41 - Mission Lane, SR 191 - Miller 

Williams Lane, SR 84 - Cliffdale Lane, SR 194 - Quegobla 

Creek Road, SR 196 - Heads Road 

9 SR 39 - Gwabegar Road, SR 251 - HD Creek Road, SR 43 - 

Merimborough Land, SR 42 - McDowells Lane, SR 243 - 

Coghill Creek Road, SR 58 - Glen Idyll Road, SR 195 - Dubbo 

Creek Road 

10 SR 204 - Gardens Road, SR 232 - Cotton Lane, SR 30 - 

Culgoora Road, SR 176 - Smiths Lane, SR 35 - CSIRO Road, 

SR 252 - Gurleigh Lane, SR 256 - Jones Lagoon Road 

Rolled Up Progress 

External Tasks 

Group By Summary 

11 SR 208 - Chifley Road, SR 209 - Harris Lane, SR 211 - Myalla 

Lane, SR 217 - Lynchs Lane, SR 223 - Eden Lane, SR 247 - 

Vera Leap Road, Wee Waa Tip Road 

12 SR 47 - Middle Route Road, SR 48 - Cubbaroo Lane, SR 49 - 

Carbeen Lane, SR 199 - Rossmore Lane, SR 51 - Drildool 

Road 

13 SR 60 - Westport Road, SR 85 - Danger Lane, SR 87 - 

Foxglen Lane, SR 65 - Killara Road, SR 179 - Glenwood Lane 

14 Routine Maintenance Grading Quadrant A4 Grader Crew 1 

15 SR 29 - Yarrie Lake Road Flood damage restoration works: Grader Crew 1 


17 

Split 

Project Summary 

Deadline 

Page 1 


Roads Services 2012/13 Works Program 

18 SR 3 - Mellburra Road, SR 7 - Couradda Road Flood damage restoration works: Grader Crew 2 

19 SR 54 - Stoney Creek Road upgrade Includes Flood Damage Grader Crew 2 

20 SR 122 - Stoltenbergs Road, SR 249 - McCutcheon Lane Flood damage restoration works: Grader Crew 2 

21 SR 279 - Murrumbilla Lane, SR 120 - Junefield Road, SR 106 Flood damage restoration works: Grader Crew 2 

- Smithfield Lane 

22 SR 52 - Spring Creek Road, SR 53 - Mulgate Creek Road Flood damage restoration works: Grader Crew 2 

23 SR 6 - Eulah Creek Road, SR 146 - Box Gully Road, SR 145 - Flood damage restoration works: Grader Crew 2 

Cumnock Lane, SR 144 - Teatree Gully Road 

24 SR 75 - Bullawa Mail Road, SR 5 - Kaputar Road, SR 141 - Flood damage restoration works: Grader Crew 2 

Upper Bullawa Creek Road 


26 SH 29 - Kamillaroi Highway Heavy Patching RMCC Grader Crew 2 

27 SR 101 - Deni Lane, SR 123 - Trevena Lane, SR 131 - Flood damage restoration works: Grader Crew 2 

Haystack Road, SR 113 - Penneys Lane, SR 118 - Byalla 

Lane, SR 182 - Queen Street 

SR 127 - Tranters Road, SR 228 - Gratti Valley Road, SR 28 229 Flood damage restoration works: Grader Crew 2 

- Castletop Mountain Road, SR 126 - Valorban Lane 


30 SH 29 - Kamillaroi Highway Baan Baa Rehab RMCC Grader Crew 2 


32 MR 133 - Killarney Gap Road Flood damage restoration works: Grader Crew 2 


34 

35 SR 1 - Millie Road, SR 221 - Poison Gate Road Flood damage restoration works: Grader Crew 3 

36 SR 4 - Spring Plains Road, SR 197 - Sunnyside Road, SR Flood damage restoration works: Grader Crew 3 

255 - Clarendon Lane 

37 SR 45 - Nowley Road, SR 220 - Fairview Road, SR 278 - Flood damage restoration works: Grader Crew 3 

Camerons Lane 


39 SH 29 - Kamillaroi Highway Heavy Patching RMCC Grader Crew 3 

40 SR 46 - Doreen Lane Upgrade Includes Flood Damage Grader Crew 3 

41 SR 203 - Cudgewa Lane, SR 64 - Tulladunna Lane, SR 44 - Flood damage restoration works: Grader Crew 3 

Trindalls Lane, SR 286 - River Road 

42 SR 107 - Waiwera Lane, SR 284 - Dalores Lane Flood damage restoration works: Grader Crew 3 

43 SR 103 - Roma Lane, SR 234 - Warriana Lane Flood damage restoration works: Grader Crew 3 


45 

46 SR 17 - Old Narrabri Road, SR 227 - Pine Creek Road, SR 11 Flood damage restoration works: Grader Crew 4 

- Harparary Road (South), SR 287 - Henriendi Lane 

SR 15 - Therribri Road (South), SR 137 - Trantham 47 Road, SR Flood damage restoration works: Grader Crew 4 

160 - Warners Road 

SR 26 - Goonbri Road, 48 SR 27 - Dripping Rock Road, SR 154 - Flood damage restoration works: Grader Crew 4 

Blair Athol Lane, SR 140 - Mallee Lane 

MR 357 - Rangari Road, SR 156 - Wean 49 Road, SR 260 - Flood damage restoration works: Grader Crew 4 

Bayley Park Road 

SR 22 - Braymont 50 Road, SR 159 - Flood Hill Road, SR 157 - Flood damage restoration works: Grader Crew 4 

Hoad Lane 





52 SR 24 - Baan Baa Road, SR 163 - Delwood Road, SR 162 - 

Yarranabee Road, SR 21 - Caloola Road, SR 240 - Towri 

Road 

53 SR 25 - Curracabah Road, SR 86 - Eastview Lane, SR 63 - 

Lynford Lane, SR 73 - Booroomin Road, SR 68 - Clark Road, 

SR 161 - Reservoir Lane, SR 170 - Vine Lane 


54 SR 168 - Wilga View Lane, SR 164 - Courtneys Road, SR 165 

- Panaroma Lane, SR 28 - Binalong Road, RR 7709 - Grain 

Valley Road, SR 166 - Kanangra Lane, SR 241 - Aerodrome 

Road 

Task 

Milestone 

Rolled Up Task 

Project: Capital Works Program 2011- 

Date: Tue 19/06/12 

Progress 

Summary 

Rolled Up Milestone


ID Task Name Comments Resource Names 

55 SR 261 - Goodyers Lane, SR 187 - Longsight Lane, SR 79 - Flood damage restoration works: Grader Crew 4 

Merrilong Lane, SR 57 - Mayfield Road, SR 186 - Greylands 

Road 

56 SR 183 - Tuppiari Road, SR 184 - Jacks Creek Road, SR 77 - Flood damage restoration works: Grader Crew 4 

Oakdale Lane, SR 78 - Sandy Creek Lane, SR 185 - 

Kentucky Lane 


August September October November December January February March April May June July August September October November December January February March April May 

58 SR 61 - Turrawan Road Flood damage restoration works: Grader Crew 4 


60 

61 SR 16 - Browns Lane, SR 134 - Bellview Road Flood damage restoration works: Grader Crew 5 

62 SR 11 - Harparary Road (16-19), SR 15 - Therribri Road Flood damage restoration works: Grader Crew 5 

(North), SR 137 - Trantham Road (North), SR 282 - Teston 

Lane, SR 268 - Ellerslie Road 

SR 135 - Timor Mountain Road, SR 14 - Black Mountain 63 Flood damage restoration works: Grader Crew 5 

Creek Road, SR 239 - Middle Creek Road, SR 230 - Glencoe 

Road 

SR 11 - Harparary Road (East), SR 12 - Leards Forest Road, 64 Flood damage restoration works: Grader Crew 5 

SR 138 - Thornfield Crossing Road 

SR 13 - Upper Maules Creek Road, 65 SR 152 - Connors Creek Flood damage restoration works: Grader Crew 5 

Road, SR 139 - Willeroi Road, SR 81 - Spion Kop Road, SR 

151 - Oakey Valley Road 

66 Gibbons Street Parking Hospital contribution to Nurruby Grader Crew 5 

67 SR 18 - Wave Hill Road, SR 173 - Pikes Lane, SR 69 - Egans Flood damage restoration works: Grader Crew 5 

lane, SR 258 - Schofields Lane 


69 SR 10 - Old Gunnedah Road Flood damage restoration works: Grader Crew 5 

Rolled Up Progress 

External Tasks 

Group By Summary 

Split 

Project Summary 

Deadline 

Page 2 


71 Narrabri Town Streets Flood damage restoration works: Grader Crew 5 

72 SR 67 - Dump Road, SR 119 - O'Connors Lane, SR 189 - Flood damage restoration works: Grader Crew 5 

Bohena Lane 


74 

75 SR 9 - Bald Hill Road (South), SR 56 - The Clump Road, SR Flood damage restoration works: Grader Crew 6 

55 - Homestead Road, SR 76 - Middle Gully Road, SR 105 - 

Tarlee Road 

76 SR 9 - Bald Hill Road (North), SR 269 - Brigalow Lane Flood damage restoration works: Grader Crew 6 



77 SR 108 - Logans Lane, SR 124 - Midgee Lane, SR 129 - Flood damage restoration works: Grader Crew 6 

Widgen Lane, SR 112 - Ten Mile Lane, SR 116 - Galathera 

Lane 

SR 111 - Appletrees Lane, SR 128 - Taringa Lane, SR 121 78 - Flood damage restoration works: Grader Crew 6 

Edenvale Lane 

79 SR 102 - Boggy Creek Road, SR 80 - Gunadoo Lane Flood damage restoration works: Grader Crew 6 




Task 

Milestone 

Rolled Up Task 

Project: Capital Works Program 2011- 

Date: Tue 19/06/12 

Progress 

Summary 

Rolled Up Milestone







Subject: 

Author: 


Wee Waa Museum – Truck Parking 

Design Services Manager 

Nil 

RECOMMENDATION: That the Council install associated linemarking and sign 

posting adjacent to the Wee Waa Museum vehicle entry and exit points in accordance with 

plan No.1218240-1, to improve the safety of museum patrons. 

Issues 

The purpose of this report is to present to Council, the results of an investigation into the heavy 

vehicle on-street parking issue adjacent to the Wee Waa Museum vehicle entry and exit points. 

 

 

Safety and practicality 

Compliance with relevant Standards. 

Background 

The Wee Waa Museum is located on the Kamilaroi Highway at the southern end of the township. 

The museum site is surrounded by residential and commercial premises, one of which is a fuel 

station located on the opposite side of the highway. 

Concerns have been raised regarding problems associated with vehicles parked (and sometimes 

double-parked) between and at either side of the driveways into the property. The vehicles parking 

near these entry/exit points are creating a lack of available sight distance for existing traffic. 

It is an offence to negligently or wilfully obstruct, hinder or prevent the free passage of traffic. It is 

also an offence to park a vehicle in such a position as to obstruct traffic or cause unreasonable 

inconvenience (i.e. blocking somebody’s driveway). 

To date no accidents have been reported at this location. 


Australian Standard AS2890.1’Parking Facilities – Off Street Car Parking’ Section 3.2.4 ‘Sight 

distance at access driveway exits’ states: 

“Access driveways need to be located and constructed so that there is adequate entering 

sight distance to traffic on the frontage road and sight distance to pedestrians on the 

frontage road footpath for traffic entering the frontage road.” 




MAYOR


Ideally due to the concerns with the proximity of neighbouring business groups, and the issue with 

heavy vehicle parking or double-parking, some consideration is needed. There are a number of 

options available to resolve this problem. 

 

 

Option 1: That Council take no further action on this matter – there are no reported 

accidents at this location and motorists should take care when entering a public road. 

Option 2: That Council install associated linemarking and sign posting adjacent to the 

Wee Waa Museum vehicle entry and exit points to improve the safety of museum patrons – 

this will improve the sight distance issue and allow vehicles to park along the highway to 

access other businesses. 

Option 2 is the preferred option as the combination of ‘No Stopping’ signs with painted chevron 

linemarking will assist motorists in determining where they can park, without impeding on the 

sight distance of vehicles exiting the museum. A plan indicating a typical layout for the 

linemarking and sign posting is included with this report as Attachment 11.3.11.a. 

At the Local Traffic Facilities Committee Meeting on 12 June 2012, the Committee resolved; 

“That the Local Traffic Facilities Committee recommend that Council install associated 

linemarking and sign posting adjacent to the Wee Waa Museum vehicle entry and exit 

points in accordance with plan No.1218240-1, to improve the safety of museum patrons.” 

Attachments 

Attachment 11.3.11.a: Proposed linemarking and sign posting plan. 


Option 1: No associated costs involved. 

Option 2: The purchase and installation of; 

Four (4) ‘No Stopping’ signs $1200 

Two (2) ‘Parallel Parking’ signs $600 

Linemarking to designate ‘Clear Zone’ $2,500 

Total $4,300 

Funding for Option 2 would be sourced from the ‘Wee Waa Town Streets Signs and Guidepost’ 

budget allocation. 


Nil 


Nil 




MAYOR



Council will maintain essential road infrastructure that ensures a dependable, functional asset is 

available and seeks to encourage efficient, safe public transport services. 

Conclusion 

The installation of signage and line marking to designate suitable areas to park by general and 

heavy vehicles enables this section of road to be utilised by the general public in a safe manner. 

A sight distance issue currently exists, especially with vehicle double parking when attending the 

local Service Station. The extended line marking will ensure a clear line of sight is maintained for 

motorists exiting the museum. 




MAYOR



Wee Waa Museum – Truck Parking 




Subject: 

Author: 


Grain Valley Road (MR7709) Road Train Route 


Nil 

RECOMMENDATION: That the Council approve the Road Train route and request 

the RTA to gazette 5.95km of Grain Valley Road (MR7709), and 0.45km of Blairmore Road 

(SR20) from the intersection of Wee Waa Street (Kamilaroi Highway) to the Namoi Cotton 

Boggabri Gin, under an initial twelve month trial period. 

Issues 

The purpose of this report is to present to the Council, an application to operate Road Train type 

vehicles along Grain Valley Road (MR7709), between the Kamilaroi Highway and the Namoi 

Cotton Boggabri Gin. 

 

Compliance with RTA guidelines for restricted access vehicles. 

Background 

Council has received a letter from Namoi Logistics on 29 February 2012 requesting Road Train 

access along Grain Valley Road (MR7709), Boggabri. A copy of this letter has been included in 

this report as Attachment 11.3.12.a. 

This request came after the media release from the Minister for Roads & Ports on 1 December 

2011 announcing; 

“…an exemption to allow modernised road trains to travel on the Kamilaroi Highway from 

Narrabri to the Gunnedah Regional Saleyards.” 

Council has since been notified by freight operators that the first permits issued for Road Trains to 

travel along the Kamilaroi to Gunnedah have been effective since 4 May 2012. 

Due to a continual increase in seasonal heavy vehicle traffic, rural property owners and agricultural 

businesses have requested that the RTA consider opening some strategic roads east of the Newell 

Highway to Road Train type vehicles. The RTA has acknowledged this request and requested that 

Council assess the route as per the RTA guidelines for restricted access vehicles. 

This section of Grain Valley Road currently has an average daily traffic count of 130 vehicles. 

Approximately 16.7% of these vehicles are heavy vehicles. Large articulated semi trailers make up 

a large portion of these heavy vehicles. 

The RTA’s ‘Route Assessment Guidelines for Restricted Access Vehicles – 2002’ Section 2.2.2 

Road trains states; 




MAYOR


- Use of road trains on routes and in areas which are suitable for their operation 

reduces total lane occupation, accident exposure and environmental impact while 

improving transport productivity, for example, one 36.5m road train does the 

equivalent to two conventional six axle articulated vehicles. 

- Road trains may offer some advantages in reducing road damage potential per tonne 

of freight moved, when compared to conventional six axle articulated vehicles. 

Road trains can have logistical cost advantages over B-doubles for some freight because they 

allow easy rear end loading and unloading of the front trailer 


A Road Train route assessment of the requested section of Grain Valley Road and Blairmore Road 

has been undertaken by Council’s Design Services Department (see Attachment 11.3.12.b). The 

findings can be summarised as follows; 

- Sealed road pavement varies from 6.0m wide along the rural section to 14.0m wide 

within the urban section of Boggabri. 

- Vertical alignment is mostly flat with the a few bends. 

- Horizontal alignment is mostly straight with intersections 

- Sight distance is good for the assessed length 

- Speed zone is 50km/hr within the urban section of Boggabri to 100km/hr past rural 

properties heading south towards the Boggabri Gin. 

- Intersections are suitable to accommodate Road Train type vehicles 


“That the Local Traffic Facilities Committee recommend that Council approve the Road 

Train route and request the RTA to gazette 5.95km of Grain Valley Road (MR7709), and 

0.45km of Blairmore Road (SR20) from the intersection of Wee Waa Street (Kamilaroi 

Highway) to the Namoi Cotton Boggabri Gin, under an initial twelve month trial period.” 

Attachments 

Attachment 11.3.12.a – Letter of request from Namoi Logistics 

Attachment 11.3.12.b – Road Train route assessment report 


Nil 


Grain Valley Road and Blairmore Road is a public road and Narrabri Shire Council has a duty of 

care obligation to maintain the safety of pedestrians and motorists. 




MAYOR



Nil 


Council has a view to facilitate the business and residential growth across the Shire. 

Conclusion 

Based on the assessment, the existing pavement and current traffic conditions, as well as the 

advantages of Road Train type vehicles, it would be acceptable to allow Road Train type vehicles 

access along the assessed route. 




MAYOR


Anthony Smetanin 

Subject: 

FW: Road Train access to Namoi Cotton Boggabri 

From: Mitchell - Namoi Logistics t---.-.--- 

Sent: Wednesday,29 February 2012 1:35 PM 

To: Council 

Cc: Anthony Smetanin 

Subject: Road Train access to Namoi Cotton Boggabri 

NArUlOl LC)GISTICSTw 

Doþ ond Hclsn Smlfü 

6ume! PrO Bo¡t5ZZ 

02 67115 5833 '3luc 

Oz 6795 5SS5 Wse Sloc NSW 2SAA 

TOADS OF SERVICE 

ACN 

126 093 

089 

ABN 

44 126 

093 089 

To The Narrabri Shire Council 

2e/o2lLt 

Namoi Logistics Pty Ltd Carries 35o/o of Australia's processed cotton annually. The cotton is received 

into various Cotton warehouses in Qld, NSW and Vic. Last year from April to August Namoi Logistics 

Pty Ltd carried 48OOO bales from Namoi Cotton Boggabri to Namoi Cotton Warehouse at Wee Waa 

using single and B Double trucks which was approx 35O loads. This year Namoi Cotton Boggabri are 

forecasting to gin 65000 bales to go to Wee Waa which will be approx 475 loads using the same truck 

configuration. 

If it was possible to use Road Trains with 225 bales per load it would bring truck movements back to 

around 288 loads for the same amount of bales that will be a 39olo decrease in movements. 

Namoi Logistics Pty Ltd would like approach the Narrabri Shire Council to investigate and approve 

the possibility of a Road Train access route from the Kamilaroi Highway at Boggabri to the Namoi 

Cotton Gin on the Mullaley Road at Boggabri for delivery of cotton bales to Namoi Cotton Warehouse 

at Wee Waa. 

The proposed restricted access vehicle route for (Road Trains) from Narrabri to Gunnedah should 

begin in early April 2OL2. 

Please contact me if you require any further information. 

I look forward to your earliest reply 

Kind Regards, 





ROAD TRAIN ROUTE ASSESSMENT 

Council Area: 

Route 

Origin Address: 

Narrabri Shire 

MR7709 & SR20 

Intersection of Grantham Street (MR7709) and Wee Waa 

Street (Kamilaroi Highway SH29) 

Destination Address: Boggabri Cotton Gin entrance – near the intersection 

of Grain Valley Road (MR7709) and Blairmore Road (SR20) 

The following attachments accompany this report: 

a) Locality Sketch 

b) Completed Route Assessment Criteria Checklist 

c) Route Audit Summary 

My assessment of the inspected route against the Guidelines is that the 

route as described above and inspected by me on 11/05/2012 is suitable 

overall. 

Assessment carried out by: 

ANTHONY SMETANIN 

Designation: 

DESIGN SERVICES MANAGER 

Date: 11/05/2012 





ASSESSMENT CRITERIA 

Item Criteria Yes No Comments 

1 Preamble 

Is the assessor personally 

familiar with Road Train 

Operations and regulations 

 

2 Environment 

Noise: 

Has consideration been 

given to the views of the 

local community in noise 

sensitive areas? 

 

The assessor has designed numerous roads and traffic 

calming devices to suit all vehicles including Road Trains. 

The assessor has also successfully completed numerous 

Road Train route assessments. 

Noise: 

The majority of properties are urban residential properties 

which are located adjacent to the Kamilaroi Highway and rail 

freight line. The introduction of Road Train type vehicles will 

not increase the noise level associated with heavy vehicle 

haulage. 

Community Amenity: 

Has considerations been 

given to the concerns of 

the local community? 

3 Dimensional Capacity 

Lane width and shoulder 

Width: 

Do lane and shoulder 

widths meet the desirable 

standards? 

Vehicle Sweep Path 

Requirements: 

Does the geometry of 

corners, roundabouts, 

intersections and other 

devices adequately 

accommodate Road Train 

type vehicles? 

4 Railway Level Crossings 

Does the signal warning 

times allow clearance of 

Road Trains? 

Can a Road Train type 

vehicle clear the crossing 

before having to stop at an 

adjacent intersection? 

5 Terminals 

Will the planned 

destination and/or terminal 

accommodate the needs of 

a Road Train? 

6 Traffic Management 

Overtaking: 

Do 

overtaking 

opportunities meet the 

minimum requirements for 

the route? 

Sight Distance: 

Is there sufficient sight 

distance available at 

intersections? 

 

 

 

 

 

Community Amenity: 

The proposed Road Train route is in an urban location and 

this may have an impact on the community amenity. A 12- 

month trial will allow any impact to be determined. 

Lane and shoulder widths: 

During the assessment of the route the following dimensions 

were obtained:- 

General urban cross section 14m wide seal with kerb & gutter. 

Bridge cross section 8m wide seal with guardrail. 

General rural cross section 6.2m + 1.0m shoulders 

The narrower sections applied to the straighter sections of the 

Road and widened to an average of 6.8m + 1.0m shoulders 

where the alignment was curved. 

Sweep Paths: 

The main intersection where Road Train vehicles will be 

required to make both left and right hand turns are of sufficient 

width to accommodate Road Trains. 

Not Applicable. 

Not Applicable. 

Not Applicable 

Overtaking: 

The existing route is mainly flat and straight. At present there 

are no restrictions on overtaking. 

Sight Distance: 

All intersections where a Road Train would be required to turn 

have adequate sight distance available for the posted travel 

speed. 

7 Traffic Control Signals Not Applicable 





8 Structural Capacity 

Are all bridges and culverts 

and other road facilities 

located within the road 

reserve capable of carrying 

a Road Train? 

9 Clearances 

Is the clearance adequate 

at all bridges and 

structures over the Main 

Road? 

 

All crossings & culverts are currently carrying loads from large 

semi trailers and B Doubles, and should therefore be suitable 

to handle Road Train type vehicles. 

There are no bridges or other structures that are constructed 

over the Road formation for the subject assessed length. 

Other Issues: 

1) Should a trial of the route be undertaken to establish the capability 

of the Main Road to accommodate a Road Train type of vehicle? 

Yes 

No 

 

Reason: 

Although the present route of the Road provides adequate access for semi 

trailers and B Doubles which service local farms, a 12 month trial should be 

conducted to allow adequate feedback from local residents. 

2) Are there any works required to be undertaken to overcome the 

obstacles to the route approval? 

Yes 

No 

 

Reason: 

All speed limits are situated in suitable locations and the intersections have 

substantial seal widths to accommodate Road Trains. Existing seal ranges 

from fair to good along the entire assessed length. 





ROUTE SUMMARY 

Criteria 

Comments 

Route 

MR7709 & SR20 

Classification 

Urban and Rural 

Length of Survey 

6.4km 

Traffic Volume ADT 450 

Traffic Composition 

Various 

Cyclists 

N/A 

Pavement Type 

6.4km bitumen 

Gradient 

Flat to slight vertical curves 

Alignment 

Straight with some slight bends 

Pavement Width 

Varies 

Shoulder Width 1.0m 

Sight Distance 

Good 

Linemarking 

Permits overtaking 

Intersections 

‘T’ junctions 

Speed Limit 

50km/h, 80km/h, 100km/h 

Speed Zones 

N/A 

Structures 

Culverts (pipes & box culverts) 

Delineation 

Guideposts at edge lines 

Min Curve Advisory 

N/A 

Note: 





SPEEDO SURVEY 

Chainage (m) 

Remarks 

00 

Intersection of Wee Waa Road (SH29) and Grantham Street - 

Start Survey 

195 Intersection of Oakham Street and Grantham Street 

290 Bridge deck (Railway Overpass) – 8.0m wide 

350 Intersection of Walton Street and Grantham Street West 

550 Intersection of Grantham St West & Chelmsford St 

700 Bend left (50km/h zone) 

1000 80km/h sign 

1200 Bend right (80km/h zone) 

1500 100km/h sign 

1850 Culvert 

2100 Culvert 

2600 Culvert 

2700 Culvert 

3150 Culvert – Slight bend left 

3550 Culvert 

3900 Bend left 

4600 Culvert 

4800 Culvert 

5100 Culvert 

5300 Bend left 

5500 Culvert 

5950 Intersection of MR7709 & SR20 (turn right) 

6400 Namoi Cotton Boggabri Gin entrance – end survey 










Subject: 

Author: 


Narrabri Hospital Emergency Access 


Nil 

RECOMMENDATION: That the Council install ‘No Stopping’ signs 3m either side of 

the Narrabri Hospital Emergency Vehicle entry/exit located on Gibbons Street to enable safe 

Ambulance access onto Gibbons Street, Narrabri. 

Issues 

The purpose of this report is to present to the Council, a request from the Ambulance Service of 

NSW to erect restricted parking signs adjacent to the driveway access used by the Narrabri 

Hospital emergency vehicles. 

 

 

Vehicle and pedestrian safety 


Background 

Council has received an e-mail on 10 May 2012 from the Ambulance Service of NSW, Narrabri 

Station Officer, requesting; 

“…no parking signs be placed as a matter of urgency at a reasonable distance to allow a 

safe Ambulance access onto Gibbons Street.” 

Since the construction of the new hospital and the current demolition of the old hospital building, 

access from Cameron Street has been closed. This has increased the amount of traffic and on-street 

parking along Gibbons Street. 


It has been observed that some of the vehicles parking along Gibbons Street, adjacent to the 

hospital driveway, are encroaching close to the edge of the driveway. This situation causes the 

Ambulance vehicle to encroach onto oncoming traffic when exiting due to the increased length of 

the Ambulance. 

To ensure the safety of all vehicles and enable safe passage of emergency vehicles, it is 

recommended that ‘No Stopping’ signs be erected at a distance of 3m either side of the hospital 

emergency entrance driveway. 





MAYOR


“That the Local Traffic Facilities Committee recommend that Council install ‘No 

Stopping’ signs 3m either side of the Narrabri Hospital Emergency Vehicle entry/exit 

located on Gibbons Street to enable safe Ambulance access onto Gibbons Street, 

Narrabri.” 

Attachments 

Nil 


The purchase and installation of; 

Two (2) ‘No Stopping’ signs $600 

Total $600 


Gibbons Street is classified as a Public Road owned and maintained by Narrabri Shire Council. 

Council has a ‘duty of care’ obligation to ensure the safety of pedestrians and motorists. 


Nil 




Conclusion 

Regulatory signs such as ‘No Stopping’ signs will ensure that all vehicles, regardless of 

classification, will remain clear of the hospital entrance/exit. It should be noted that this is an 

isolated case and due to the high importance of emergency vehicle access/egress from the hospital 

site, that restricted parking be permitted at this location. 




MAYOR



Subject: 

Author: 


Ambulance Station Parking Space, Doyle Street 


Nil 

RECOMMENDATION: That the Council install associated linemarking and sign 

posting (being 2hr angle parking) for the currently reserved parking space, located on Doyle 

Street adjacent to the old Ambulance Station, to enable this space to be used by the general 

public. 

Issues 

The purpose of this report is to present to Council, a request to return the ‘reserved’ Ambulance 

parking space located on Doyle Street into a parking space for general public use. 

 

 

Available short term parking 


Background 

The Ambulance Station on Doyle Street, Narrabri, has been in operation for many years. To ensure 

that suitable parking was available for ambulance officers, a single on-street parking space was 

designated as a reserved parking bay for ‘Ambulance Vehicles Only’. Since the opening of the 

newly constructed Narrabri Hospital there is no longer a need to retain this space as a reserved 

parking bay. 

Council has received a request to revert this parking space back to a general public use parking bay. 


Vehicle movements within the Narrabri CBD are such that there is a need to allocate parking 

restrictions with the use of time limited parking. Therefore any additional parking bays in and 

around the Narrabri CBD would be welcomed by the general public. 

On 2 May 2012, a letter of request was sent from Narrabri Council to the local Ambulance Station 

Officer, requesting concurrence to the removal of the ‘reserved’ status on the Doyle Street parking 

space. 

On 10 May 2012, Narrabri Council received a reply from the Station Officer stating; 

“…the allocated Ambulance parking (space) in Doyle Street is no longer required.” 

Therefore it would seem reasonable that Council revert this parking bay back to general public use, 

being ‘2 HOUR NOSE TO KERB ANGLE PARKING’. 




MAYOR



“That the Local Traffic Facilities Committee recommend that Council install associated 

linemarking and sign posting (being 2hr angle parking) for the currently reserved parking 

space, located on Doyle Street adjacent to the old Ambulance Station, to enable this space 

to be used by the general public.” 

Attachments 

Nil 


The purchase and installation of; 

Two (2) ‘2hr Nose to Kerb Angle Parking’ signs $600 

Linemarking to designate general use parking $500 

Total $1,100 


Doyle Street is classified as a Public Road owned and maintained by Narrabri Shire Council. 

Council has a ‘duty of care’ obligation to ensure the safety of pedestrians and motorists. 


Nil 




Conclusion 

It can be assumed that an additional parking space for use by the general public would be 

welcomed, given the close proximity to the Narrabri CBD. 




MAYOR



Subject: 

Author: 


AB-Triple Road Train Trial – Millie Road (SR01) 


Nil 

RECOMMENDATION: That the Council extend the AB-Triple trial period along the 

section of Millie Road (SR01) from the Walgett Shire boundary to the Bellata Graincorp Silo 

entry, for a further twelve (12) months due to a lack of available data. 

Issues 

The purpose of this report is to present to the Council an update on the current AB-Triple trial 

along Millie Road (SR01). 

 

 

Current use by AB-Triple type vehicles 

Insufficient amount of data collected to assess the route. 

Background 

At the Ordinary Meeting on 21 June 2011, Council resolved (vide Minute No. 347/2011 & 

348/2011); 

“…that the Council approve the AB-Triple route and request the RTA to gazette the section 

of Millie Road (SR01) from the Walgett Shire boundary to the Bellata Graincorp Silo 

entry, under an initial twelve month trial period.” 

“…that the Council receive quarterly reports regarding the AB-Triple route during the 

twelve month trial period, which will include updates on current traffic data and pavement 

conditions along Millie Road (SR01).” 

The applicant for the AB-Triple Road Train route was notified on 26 July 2011, and informed that 

they were permitted to travel along Millie Road (SR01) using AB-Triple type vehicles as part of a 

12 month trial period. 

The first quarter report presented to Council on 20 December 2011 indicated that there were no 

AB-Triple Road Trains using this route. 

Due to heavy rain and minor/major flooding in parts of the northwest during early 2012, the 

majority of heavy vehicles were unable to travel along Millie Road. Traffic counting equipment 

installed on this route, as well as verbal and written confirmation from the transport company has 

indicated that, to date, no AB-Triple type Road Trains have travelled along Millie Road (SR01) 

during the current trial period. 




MAYOR



Due to the lack of participation from AB-Triple Road Train type vehicles, no sufficient data has 

been collected to determine the effect these vehicles have on unsealed and sealed Shire roads. 

The applicant has previously indicated that they would still like to see this road open to AB-Triple 

Road Trains for future haulage requirements. As there is currently no data to determine the effects 

that these vehicles have on the road pavement, it would be reasonable to extend this trial period for 

a further twelve (12) months. 


“That the Local Traffic Facilities Committee recommend that the Council extend the AB- 

Triple trial period along the section of Millie Road (SR01) from the Walgett Shire 

boundary to the Bellata Graincorp Silo entry, for a further twelve (12) months due to a 

lack of available data.” 

Attachments 

Nil 


Nil 


Millie Road (SR01) is a public road and Narrabri Shire Council has a duty of care obligation to 

maintain the safety of motorists and pedestrians. 


Nil 


Development of Local Economy: Council has the view to facilitate the business and residential 

growth across the Shire. 

Maintain Existing Road Infrastructures: Maintain existing road infrastructure that ensures a 

dependable and functional asset is available. 




MAYOR


Conclusion 

There is increasing pressure from transport companies, primary producers and other government 

departments to allow larger and heavier vehicles on the NSW road network. Therefore it is critical 

that Council undertake suitable trials to determine the effects of modernised transport of Shire 

roads. 




MAYOR



Subject: Community Facilities Monthly Update (May 2012) 

Author: 


Community Facilities Manager 

Nil 

RECOMMENDATION: That the Community Facilities Section May 2012 monthly 

report be received for information. 

Issues 

The purpose of this report is to update Council on the current status of programs and projects for 

the Community Facilities Section. 

Background 

This is a regular monthly report. Daily maintenance and operations activities have not been detailed 

in this report as they are ongoing. 

Major Projects 

The following major projects represent a significant financial investment by Council, have been 

nominated as a priority by the General Manager and/or are complex. 

Project 

Contract 2011-12/14 Slashing, Mowing & 

Trimming 

Airport Extension and Line Marking of 

Apron 

Airport Strengthening and Extension of 

Runway 

Airport Design and Construction of New 

Terminal 

Airport Services Contract 

Airport Refuelling 

Parks and Open Space Asset Management 

Plan 

Status 

A/GM arranging independent assessment of 

tenders. 

Council report considered at June Committee 

Meeting with recommendation to proceed. 

DES delegated Contract Manager to seek 

quotes from suitable companies to develop 

tender documentation. 

DES delegated Contract Manager to seek 

quotes from suitable companies to develop 

tender documentation. 

Expression of Interest being prepared by 

DES. 

Awaiting lodgement of DA by operator. 

Draft Parks and Open Space Asset 

Management Plan will be finalised in June 

for presentation to Council. 




MAYOR


CBD Urban Design Master Plan 

‘Sports Centre/Amenities’, Cook Oval, Wee 

Waa 

Kerbside Collection Contract 

Liquid Trade Waste 

Narrabri Lake Plan of Management 

Narrabri Pool Redevelopment 

Narrabri Landfill - New Waste Cell 

Saleyards Safety Management System and 

Business Plan 

Narrabri Lawn Cemetery future sections plan 

Desired Future Character Statements for 

Precincts are currently being prepared. Three 

responses received to letters to vacant shop 

owners co-signed by NSC and Chamber of 

Commerce and sent re: art / tourism info in 

empty shop windows. 

Official opening on 14 June 2012. Final 

works being completed to allow use of the 

building by sporting groups as soon as 

possible. 

Tender documentation will be completed by 

the end of June with advertising of the tender 

to occur in July 2012. 

Correspondence provided to EPA regarding 

progress on disposal options. NSC Water 

Services Manager investigating disposal of 

septic waste directly into sewerage system. 

Geotube test for grease trap waste disposal 

continuing. 

Final Draft Plan of Management received. 

DES arranging Section 355 Committee 

Meeting. 

DES nominated Project Manager for Council. 

Construction Certificate issued for approved 

project. Quotes for Variations for 50m pool 

and Grandstand expected by late June. 

Advice received from one of two consultants 

regarding DA requirements for options. 

Planning continuing. 

Huefner and Associates commissioned for 

project which will commence in August. 

Base plan for design prepared. Project on 

hold. 

Waste Management Strategy 1 st Draft of Strategy received and being 

Landfill Environmental Management Plan 

(LEMP) 

Cemeteries 

Narrabri Old Cemetery 

reviewed by Council Officers. 

1 st Draft LEMP received and being reviewed 

by Council Officers. 

A separate report has been prepared regarding maintenance of the Old Cemetery. 

Aerodrome 

Runway 18/36 and Apron Crack Sealing 

As part of regular maintenance, sealing of cracks in the runway and apron has occurred during June 

and is expected to be completed within the next two weeks. 




MAYOR


Aerodrome Manual 

Council’s Aerodrome Manual has been amended. 

Jet A1 Fuel 

Council Officers are continuing to liaise with Skyfuel regarding commercial supply of Jet A1 and 

Avgas from the Narrabri Airport. A DA has not yet been lodged by Skyfuel. 

Airport Emergency Plan – Tabletop Exercise 

Preparations have commenced for the mandatory biannual tabletop exercise to test the Airport 

Emergency Plan (AEP). This tabletop exercise also acts as preparation for the biannual Field 

Exercise scheduled for 2013. 

Swimming Pools 

Wee Waa Filtration System Replacement 

The contractor has placed an order with the supplier for the filtration units. 

Waste Management 

Boggabri Transfer Station Fire 

A fire occurred in the green waste stockpile at the Boggabri Transfer Station on 28 May. The fire 

was reported to the EPA as per regulations. Rural Fire Service attended the fire to assist staff. 

Wee Waa Transfer Station Fire 

A fire was allegedly deliberately started at the WW Transfer Station on the evening of 18 June. 

Council’s response procedure is underway at the time of writing this report. 

Green Waste Processing 

Council’s contractors, Regen Pty Ltd, will be chipping green waste at the Narrabri Landfill 

commencing 20 June. The green waste stockpiles at Boggabri and Wee Waa have been affected by 

fire and therefore the need for processing is either not necessary or greatly reduced. 

Notice to Provide Information and/or Records 

The NSW EPA has requested Council provide information and records relating to the Narrabri 

Landfill for the period between 19 th January 2010 and 19 th January 2012. Council has reported the 

EPA investigation which commenced in January 2012 to its insurers and through the insurer, 

engaged a solicitor to assist compile the Council’s response. The response is due on the 29 th June 

2012. 

Survey – Contour Plan 

A full survey of the current landfill site has been completed and a contour plan prepared to allow 

various design for stormwater and infrastructure at the 




MAYOR


Design – Temporary Storage Area 

Design has commenced for an area within the current landfill site to stockpile waste with interim 

cover. The proposal is that waste from the current cell will be excavated, stockpiled, and recompacted 

with a Landfill Compactor. Council has not received a response from the EPA 

regarding this proposal. 

Development Application – new Landfill Cell 

Advice has been received from one of two consultancy firms contacted regarding DA requirements 

for various options being investigated for a new landfill cell. 

Liquid Trade Waste 

Correspondence was recently sent to the EPA under signature of the A/GM providing additional 

information regarding Council’s proposed methods for disposal of greasy and septic waste. 

Council’s Water and Waste Water Manager is investigating disposal of septic waste into Council’s 

existing sewage system. Tests for disposal of grease trap waste are continuing with good results to 

date. 

Saleyards 

Safety Management System and Business Plan 

Huefner and Associates have been commissioned to assist Council develop the SMS and Business 

Plan project. This will commence in August. 

WorkCover Investigation 

Formal notification has been received from NSW WorkCover stating that no legal proceedings will 

be made against Council in relation to the fatality which occurred in May 2010. WorkCover had 

two years from the date of the incident to take action against involved parties. 

Noxious Weeds 

Funding for Boat Purchase 

Funding for a boat to allow inspections of waterways has been provided through the CMA. This 

will greatly assist with inspections to identify Alligator Weed incursions (see below). 

Alligator Weed 

Inspections for Alligator weed in the Namoi River and Narrabri Creek have commenced in 

Narrabri Shire. To date no incursions of the weed have been identified. 

Parks and Gardens 

Cooma Oval Amenities Cleaning 

In accordance with minute no. 227/2012 and the subsequent report to the June Committee Meeting: 




MAYOR


The Cooma Oval Amenities Building was cleaned on the following dates: 

Monday 4 th June 2012 



Cooma Oval Alarm 

Movement sensor detectors were relocated and replaced and keypad panels replaced for the Cooma 

Oval Alarm system on 15 May 2012. 

Hogan Oval (Oval # 2) – Field Lights 

Narrabri Touch Football has contacted Council regarding the lighting of the field for evening 

training and competition. The club will be writing to Council to request that the lighting levels are 

tested for comparison with the relevant Australian/New Zealand Standards, due to safety concerns. 

Community Land 

Nil 

Attachments 

Nil 


Nil 


Nil 


Nil 


Nil 

Commentary 

Nil 

Conclusion 

Nil 




MAYOR



Subject: 

Author: 


Old Cemetery Maintenance 

Community Facilities Manager 



Number 225/2012. 

That the Council note the report in response to Resolution 

Issues 

 

Council resolved that Council implement a maintenance program for the Old Cemetery. 

Background 

At its Ordinary Meeting held on 17 th April 2012 Council resolved that: 

‘Narrabri Shire Council implement within one month a maintenance program for the Old Cemetery 

that as a minimum includes having an employee allocated on a fixed day each week to attend the 

cemetery to mow, whipper snip and pick up debris as required in the grave lines as well as the 

general area. A report is to be offered to Council each month confirming that a fixed day has been 

chosen and that an employee is attending to this task. A review to be carried out after six months to 

allow discussion of the issue again.’ 


A staff member has been allocated on a fixed day each week to attend the cemetery to mow, 

whipper snip and pick up debris as required in the grave lines as well as the general area. 

Confirmation that a fixed day has been chosen and that an employee is attending to this task will be 

reported each month in the Community Facilities Manager’s Monthly Report. 

Additional maintenance was carried out at the Old Cemetery in preparation for Mother’s Day on 

Sunday 13 th May 2012. 

For the period between the 1 st May and 15 th June a staff member undertook maintenance tasks at 

the Narrabri Old Cemetery on the following dates: 

Tuesday 1 st May 2012 

Monday 7 th May 2012 

Tuesday 8 th May 2012 

Wednesday 9 th May 2012 

Thursday 10 th May 2012 

Wednesday 16 th May 2012 




MAYOR


Thursday 24 th May 2012 

Thursday 31 st May 2012 

Thursday 7 th June 2012 

Thursday 14 th June 2012 

Attachments 

Nil 


Nil 


Nil 


Nil 


Nil 




MAYOR



Subject: Narrabri Shire Council – Class 4 Weed Management Program 2011- 

2016 

Author: 


Senior Weeds Officer / Community Facilities Manager 


OFFICERS RECOMMENDATION: That Council adopts the Narrabri Shire 

Council Weed Management Program 2011-2016. 

Issues 

 

Recent changes have been introduced by the NSW Department of Primary Industries regarding 

review of the Noxious Weeds Act 1993 and the introduction of NSW Weed Control Order No. 

28. 

Background 

Recent changes to the Noxious Weeds Act 1993 (the Act) have resulted in NSW Weed Control 

Order No. 28 replacing Weed Control Order No. 20. The changes came into effect on 30 

September 2011. There have been changes in the new Weed Control Order in regard to the legal 

requirements for Class 4 weeds, necessitating a review of management requirements at the local 

level. 

With the introduction of the amendment, the requirement for most listed Class 4 weeds is: 

“The growth of the plant must be managed in a manner that reduces its numbers, spread and 

incidence and continuously inhibits its reproduction” 

With a further requirement for some plants that they: 

“…must not be sold, propagated or knowingly distributed.” 

Narrabri Shire Council’s Weeds Officers in association with members of the Northern Inland 

Weeds Advisory Committee (NIWAC) developed a five-year Class 4 Weeds Management Program 

for the period 2011-2016. The Program is in response to the requirements of Weed Control Order 

28. A copy of the program is attached to the report. This Program proposes the establishment of 

general provisions to manage Class 4 weeds in the Narrabri Shire Council in a manner that satisfies 

the requirements of the Noxious Weeds Act 1993. 


The Class 4 Weed Management Program 2011-2016 clarifies the requirements of Weed Control 

Order No. 28 and supports ongoing implementation of individual Local Weed Management Plans 

to address the objectives of the Order and to ensure Council meets the requirements of the Act. 




MAYOR


The Program was developed in consultation with NSW Department of Primary Industries (NSW 

DPI) staff and members of the Northern Inland Weeds Advisory Committee. Consultation with the 

community will continue from time to time as Local Management Plans for specific weeds are 

reviewed. 

To clarify the requirements for management of Class 4 weeds, a program outlining aims and 

objectives has been developed for each Council area. Individual Management Plans will be 

developed specifying the required actions for each listed Class 4 weed. 

Attachments 

Attachment 11.3.18.a: NSC Class 4 Weed Management Program 2011-2016 pictures. 


The management of Class 4 Noxious Weeds on Council owned and managed lands will not change. 

The inspection program will continue in its current form with no changes proposed to on-ground or 

with regard to compliance actions. 

The Class 4 Weed Management Program will become operational following its adoption by 

Council and will be reviewed following its expiration in 2016 or if there are further changes to 

Class 4 declarations. 


Current funding from NSW DPI, through the 5 year NSW Weed Action Program (2010 – 2015) 

and that provided by member Councils will not change as a result of this Order. 


The Noxious Weeds Act 1993 requires local control authorities to develop, implement, co-ordinate 

and review noxious weed control policies and noxious weeds control programs. The attached Class 

4 Weeds Management Program 2011-2016 satisfies the legal requirements of the Act and Weed 

Control Order 28, by establishing the requirement to have Local Management Plans for individual 

weeds. 


Nil 


Nil 




MAYOR



Class 4 Weed Management 

Program 2011 ‐ 2016 

Adopted by Council 

Photo: African Boxthorn 

Date: 


Class 4 Weed Management Program 2011-2016 




Class 4 Weed Management Program 

2011- 2016. 

Introduction 

NSW Weed Control Order No. 28 Class 4 Weeds 

The following plants as listed in Table 1, proclaimed under NSW Weed Control Order No. 

28 of the Noxious Weeds Act 1993 ( the Act ), as Class 4 in the Narrabri Shire Council area 

are included in this program. 

Various control measures are required under the Act, and may be one or more of a 

combination of the following: 

 

 

 

 

“The growth of the plant must be managed in a manner that reduces its numbers, 

spread and incidence and continuously inhibits its reproduction.” 

“The plant must not be sold, propagated or knowingly distributed”. 

“The growth of the plant must be managed in a manner that reduces its numbers, 

spread and incidence and continuously inhibits its flowering and reproduction.” 

“The growth must be managed in a manner that prevents any above ground part of 

the plant from encroaching within 2 metres of the property boundary and the plant 

must not be sold, propagated or knowingly distributed.” 

 

“The plant must not be sold, propagated or knowingly distributed other than by a 

person involved in hay or lucerne production and the growth of the plant must be 

managed in a manner that reduces its spread and continually inhibits its 

reproduction.” 

Table 1. details the Class 4 weeds and the control measures required under Order No. 28 

of the Noxious Weeds Act 1993. 

1 




Table 1: Class 4 Weeds & Control Measures 


Common Name Scientific Name Photo Control Measure 

African Boxthorn 

Lycium ferocissimum 

The growth of the plant must be managed in a manner that 

reduces its numbers, spread and incidence and continuously 

inhibits its reproduction. 

Arrowhead Sagittaria montevidensis The plant must not be sold, propagated or knowingly distributed. 

Bathurst/Noogoora/Hunter/ 

South 

American/Californian/cockle 

burrs 

Xanthium species 




Blackberry 

Rubus fruticosus aggregate 

species except cultivars Black 

Satin, Chehalem, Chester 

Thornless, Dirksen Thornless, 

Loch Ness, Murrundi, Silvan, 

Smoothstem, Thornfree 


reduces its numbers, spread and incidence and continually inhibits 

its reproduction and the plant must not be sold, propogated or 

knowingly distributed. 

Blue Heliotrope 

Heliotropium amplexicaule 



its reproduction. 

2 




Table 1: Class 4 Weeds & Control Measures cont’d 



Bridal Creeper Asparagus asparagoides The plant must not be sold, propagated or knowingly distributed. 

Chilean Needle Grass 

Nassella neesiana 



its reproduction and the plant must not be sold, propagated or 


Columbus Grass 

Sorghum x almum 




East Indian hygrophila Hygrophila polysperma The plant must not be sold propagated or knowingly distributed. 

3 







Golden dodder 

Cuscuta campestris 




Harrisia Cactus 

Harrisia species 



its reproduction and the plant must not be sold, propagated or 


Hemlock 

Conium maculatum 




Johnson Grass 

Sorghum halepense 




Lantana Lantana species The plant must not be sold, propagated or knowingly distributed. 

4 







Leafy elodea Egeria densa The plant must not be sold, propagated or knowingly distributed. 

Lippia 

Phyla species 

The plant must not be sold, propagated or knowingly distributed by 

any person other than a person involved in hay or lucerne 

production and the growth of the plant must be managed in a 

manner that reduces its spread and continuously inhibits its 

reproduction. 

Long-leaf willow primrose Ludwigia longifolia The plant must not be sold, propagated or knowingly distributed. 

Mother of Millions 

Bryophyllum species 



inhibits its reproduction and the plant must not be sold, propagated 

or knowingly distributed. 

5 







Pampas grass 

Cortaderia species 




Perennial ragweed 

Ambrosia psilostachya 




Prickly pear 

Cylindropuntia species 



inhibits its reproduction and the plant must not be sold propagated 


Prickly pear 

Opuntia species 





Rhus tree 

Toxicodendron succedaneum 


prevents any above ground part of the plant from encroaching 

within 2 metres of the property boundary and the plant must not be 

sold, propagated or knowingly distributed. 

6 







Serrated tussock 

Nassella trichotoma 





Spiny Burrgrass 

Cenchrus incertus 





Spiny Burrgrass 

Cenchrus longispinus 





7 





Program Aim 

To strategically manage Class 4 weed infestations to comply with the requirements 

of the Noxious Weeds Act 1993 and improve agricultural sustainability, primary 

industry productivity and to deliver broad environmental outcomes for the Narrabri 

Shire Council area. 

Definitions 

Absent - target weed does not occur 

Rare and isolated - less than 10% of ground cover 

Marginal - 10-30% of ground cover 

Core - greater than 30% of ground cover 

Objectives 

 

 

 

 

 

 

Prevent the spread of all Class 4 weeds into areas where they are not 

present; 

Control all rare and isolated infestations; 

Effectively manage weed infestations in areas where they are established; 

Implement education and awareness programs for all stakeholders; 

Promote vegetation and rehabilitation with appropriate species to prevent 

re-infestation as part of and following weed management programs and 

Protect high value conservation and agricultural areas from infestation. 

Goals 

 

 

 

 

 

Effectively manage infestations to minimise the likelihood of establishment in 

areas where it is absent; 

Effectively manage infestations on roadsides in areas where the weed is rare 

and isolated; 

Control infestations along highways and roads accessing areas where any 

Class 4 weed is absent or rare and isolated; 

Undertake annual/ triennial control programs in marginal areas; 

Manage Class 4 weeds to minimise further spread in areas where infestations 

are marginal or core. 

8 





Commitment and cooperation 

 

 

Ensure all landholders/ managers work together to implement effective and 

mutually supportive weed management programs and projects, and 

Work with the Northern Inland Weeds Advisory Committee, Catchment 

Management Authorities, Landcare and other “care” groups to ensure a coordinated 

approach to weed management programs over all land tenures. 

Council Management 

 

 

 

 

 

Prepare and implement management plans for individual Class 4 weeds; 

Target areas where there are no or only isolated, scattered light infestations of 

any Class 4 weed to ensure effective management programs are undertaken; 

Provide information and advice to new landholders to ensure awareness of 

their responsibilities to manage Class 4 and other listed noxious weeds; 

Work with other vegetation managers and land management agencies to 

ensure Class 4 weed management programs are included in vegetation 

management programs and 

Promote vegetation rehabilitation as a key part of weed management. 

Further Management Outcomes 

In marginal or core areas, where the extent of a Class 4 weed is such that a long 

term program is required to manage it, Weed Officers may work with the owner 

and /or occupier to develop and implement an agreed management plan.The aim will 

be to reduce the extent and impact of the weed, and rehabilitating areas affected by 

the weed, to reduce the likelihood of re-invasion of that or other weeds. Such plans 

will include regular re-inspection to ensure short and long term targets are achieved. 

Appropriate control measures will be outlined in each of the Class 4 Weed 

Management Plans. 

9 






Subject: Water Services Report to 31 May 2012 

Author: 



Nil 

RECOMMENDATION: That the Council receive the Water Services May 2012 monthly 

report for information. 

Issues 

The purpose of this report is to update Council on the current status of the 2011/2012 works carried 

out since the last report and the works that are planned. 

Background 

This is a regular monthly report. 


Several projects were underway before my appointment and these have been given the higher 

priority than more recent projects. However, there are legislative requirements to be considered and 

they have over-ridden all other priorities. 

 

 

A meeting was held with the Director Engineering Services, Ian Burton the Regional 

Manager Central from the NSW Office of Water (NOW) and me to revisit, Urban Water 

and discuss the Urban and Rural Water Grants scheme. 

NOW has indicated that district wide the Narrabri Shire Council Water Services is 

achieving Best Management Practice (BMP) goals78-80 percent of the time. 

This requires the Narrabri Shire Council Water Services to address our BMP requirements 

in regard to complying non-residential charges, the percentage of residential revenue 

received from usage charges and our Integrated Water Cycle Management Strategy. 

The NOW has also indicated that where ranking is low adequate funding must be made 

available to meet the requirements of the 2011-2012 NSW Performance Monitoring 

Report. These will be considered for the 2012/2013 financial period. 

 

The legislative requirement to have the Water Services assets valued and an Asset 

Management Plan completed by the end of June 2012 has taken highest priority and is well 

under way. It will be a tight timeframe but it is expected that drafts for both the Asset 

Valuation Report and Asset Management Plan will be available on time. 




MAYOR


WATER 

 

 

 

 

 

 

 

Tenders have closed for the construction of a new water supply bore in Elizabeth Street, 

Narrabri. They are currently with GHD consultants for assessment. 

Professional Services Brief for the Narrabri Water Treatment Plant Options 

Review/Concept Design and Water Supply Augmentation has been completed and is ready 

to be converted to a tender document for acceptance by the tender committee. 

Staff have modified and/or extended the current Narrabri reticulated services in the Yarri 

Lake subdivision, Francis Street Extension and Shannon Estate subdivision. 

Discussion between the MAC and the Narrabri Shire Council has occurred to ascertain 

their requirement for the ‘Narrabri and Boggabri villages’. These are progressing well and 

should be an asset to the Narrabri Shire in the future. 

Assistance has been provided, on short notice, to the Wee Waa Cook Oval upgrade. This 

has been for the upgrading of the water line servicing the Amenities Block. Due to the 

nature of the use, it is a legislative requirement to put back flow protection in the line. This 

is being done at the same time as the upgrading work is being done. 

Work is underway to get the Pilliga water tower upgraded however, it could be more cost 

effective to leave the tanks at ground level and install a 3 stage pump to provide the 

pressure to the town. This option is being investigated to determine whole of life costs. 

Investigation is being undertaken to ascertain the condition of the Cameron St, Narrabri, 

water main. Several complaints have been received recently regarding flow pressure and 

water quality. Repairs to that main show carbuncling causing effective diameter 

diminishing. Dependant on the results of the investigation it may be necessary to replace a 

portion of that line. 

SEWER 

 

 

 

 

Discussion between the MAC and the Narrabri Shire Council indicate the MAC will be 

upgrading the Boggabri Wastewater Treatment Facility to cope with their requirements. 

The current trickling filter system could be hard pressed to cope with the increased 

Biological Oxygen Demand loading of the ‘Boggabri Village’. The upgrade and/or 

extension of the facility will hold the Narrabri Shire in good stead for many years in that 

area. 

Regent St & Doctors Creek Pump Stations and Rising Main in Narrabri investigation is 

underway with the initial report having been received. 

The MAC Village rising main in Narrabri is well underway with the Narrabri Shire 

Council staff supervising activities. Minor problems have occurred but the “let’s make this 

happen” attitude of the Council staff has ensured there were a minimum of delays. 

Assistance has been provided to the Aquatic Centre project with the view to moving the 

existing sewer that is located under the 50m pool. 




MAYOR


Relocation of the sewer line could entail the installation of a small decentralised treatment 

facility to take the wastes from the Collins Park grandstand and the Aquatic Centre. A 

possible option is to route the ‘treated’ wastes to the pump station in the caravan park and 

then through the existing sewage collection network to the wastewater treatment facility. 

 

 

Geo-tubes have been used at the Wastewater Treatment Facility in Narrabri as part of the 

testing requirements for Liquid Trade Waste disposal. The septic waste tubes appear to be 

very effective however the Trade Waste bags are not as effective. This is ongoing until a 

suitable solution has been achieved. 

I/O inspections are being carried out in various areas. This is essential to ensure the Shire 

assets are maintained in good condition. This will be an ongoing project with each district 

checked on a regular basis. 

Attachments 

Nil 


Nil 


Council is responsible under the Local Government Act and the Water Management Act as well as 

Health regulations to manage water supply. 


Nil 


The 2012/2013 Management Plan has Strategies to fund renewal needs and employ resources to 

maintain systems to current standards. 




MAYOR


12 

NOTICES OF MOTION 



NARRABRI SHIRE COUNCIL JUNE 2012 NOTICES OF MOTION 

12 NOTICES OF MOTION 


WALL OF FAME – CRITERIA FOR INCLUSION (PE:EL) 

Cr Etheridge has advised that at the next meeting of Council he intends moving the following 

Notice of Motion: 

Support 

“That the Narrabri Shire Council call for sportspersons who meet the criteria for inclusion 

on the Wall of Fame.” 

The cut-off date for names included for the Opening of the Wall was 2002, as the committee had 

advised, the Shire that every ten years the Shire would call for interests from Sportspersons who 

meet the strict criteria of (World Champion, Australian Champion, National Representative). 

An accurate costing of the Plaques I will present to Council at the meeting. 

Cr P Etheridge 

COUNCILLOR 

NOTICES OF MOTION REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 

THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH JUNE 2012 


MAYOR



SHIRE SPORTING MUSEUM (PE:EL) 

Cr Etheridge has advised that at the next meeting of Council he intends moving the following 


Support 

“That the Panton Cottage to be considered as a Shire Sporting Museum --- 

Library.” 

I have had an offer from local sporting interested people to turn this venue of the Panton Cottage 

into a history of sporting achievements of our Shire, by having computers with the history of each 

sportsperson identified accurately. 

Mr Ian McGregor has offered his services with the help of many others to perform this monumental 

task, also sporting memorabilia as well as photos. 

Cr P Etheridge 

COUNCILLOR 




MAYOR



RESUBMITAL OF NOTICES OF MOTIONS (BOR:EL) 

Cr O’Regan has advised that at the next meeting of Council he intends moving the following 


“That the Mayor’s actions in ruling my two motions 12.1 and 12.2 out of order at 

the May meeting was inconsistent with meeting protocol and be ruled out of 

order. If this motion is carried, then the two motions, 12.1 and 12.2 of the May 

2012 Council Meeting be resubmitted and included in the July 2012 monthly 

meeting.” 

Support 

The first point to be noted is that the Deputy Mayor who was conducting the meeting in the 

Mayor’s absence from the room did not declare at any time that I was out of order while the Mayor, 

as soon as she returned to the room began debating across the floor of the chamber with me. 

In other words, the Deputy Mayor didn’t rule on the Mayor’s point of order. 

The minutes report that the Mayor returned to the meeting at 6.07pm but did not resume the Chair 

until 6.10pm. 

It was in these 3 minutes that the Mayor debated with me on her point of order. She said, “my 

motion could not be implemented.” 

At the end of the debate across the chamber, and after she had declared that my motion could not 

be implemented, the Mayor moved from her position on the floor next to Cr Sevil and resumed her 

position at the chairman’s table as the Deputy Chairman then resumed his seat on the floor. 

The first comment the Mayor made (even though the Deputy Mayor did not say, Cr O’Regan your 

motion is out of order) when she resumed her chair was, well now that this motion is out of order 

meaning 12.1) it will also apply to your next motion (meaning 12.2). 

This meant that the decision the Mayor made on the floor while debating across the room with me 

resulted in my two motions not being heard. 

The reason I am declaring that meeting protocol was not observed at the May meeting was that 

instead of a one to one discussion between myself and the Deputy Mayor it became a slanging 

match across the Chamber between the Mayor and myself. 

I believe that I have been the victim of an injustice through very poor meeting protocol. 

Cr GB O’Regan 

COUNCILLOR 




MAYOR


13 

CORRESPONDENCE 



NARRABRI SHIRE COUNCIL JUNE 2012 CORRESPONDENCE REPORT 

13 CORRESPONDENCE REPORT 

13.1 CORRESPONDENCE (EL:EL) 


and noted. 

That the letters of appreciation from June 2012 be received 

Correspondence has been received from the following and will be available at the June 2012 

Council Meeting: 

 

 

 

 

 

 

 

 

 

Joshua Puls on behalf of The Prince of Wales and The Duchess of Cornwall thanking the 

General Manager for the kind invitation to conduct the official opening of Queen Elizabeth 

II Avenue during their forthcoming Royal Visit to Australia. 

Sustaining Rural Communities Conference Committee thanking the Mayor and the Council 

for sponsoring the 2012 conference. 

Beryl Heath thanking the Mayor for forwarding her the photo of the Volunteers Week 

Awards celebrations 2012. 

NDCAS thanking the Narrabri Shire Council for participation and support for the 

Community Forum. 

Narrabri Public School thanking “Her Majesty and Sir Dance-a-lot” for the wonderful 

stories, puppet shows and songs at the Narrabri Library. 

Narrabri Show Society Inc Committee thanking the Council for its valued support for the 

2012 Narrabri Show. 

Vivien Heal thanking the Mayor and Councillors for the decision to proceed with the 

Narrabri Aquatic Centre. 

Boggabri Lions Club thanking the Narrabri Shire Council, in particular Penny Jobling and 

Belinda Symons at the Tourist Information Centre and the staff at the Boggabri Depot, for 

their support and assistance in the successful staging of the 2012 Drovers Campfire. 

Namoi Social Karters Club Inc thanking the Council for helping the club to provide the 

community with a fantastic and fun facility and expressing their sincere appreciation to the 

Council for the support it has given to the club. 

CORRESPONDENCE REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN THE 

NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH JUNE 2012 


MAYOR


14 

PRESENTATION OF 

PETITIONS 



NARRABRI SHIRE COUNCIL JUNE 2012 PRESENTATION OF PETITIONS REPORT 

14 PRESENTATION OF PETITIONS REPORT 

Petitions received to date – Nil. 

PRESENTATION OF PETITIONS REPORT PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS 

HELD IN THE NARRABRI SHIRE COUNCIL CHAMBERS, 46-48 MAITLAND STREET, NARRABRI, ON FRIDAY, 29 TH 

JUNE 2012. 


MAYOR


15 

QUESTIONS WITHOUT 

NOTICE 



NARRABRI SHIRE COUNCIL JUNE 2012 QUESTIONS WITHOUT NOTICE 

15 QUESTIONS WITHOUT NOTICE 

15.1 QUESTIONS WITHOUT NOTICE REGISTER 

Subject: 

Author: 




Nil 

RECOMMENDATION: That the Questions Without Notice Register report be received and 

noted and that the completed items marked ‘yellow’ be approved for deletion from the 

Register. 

Issues 

 

Provide an updated Questions Without Notice Register to Council 

Background 

Questions of staff raised by Councillors at Council Meetings are recorded so that responses can be 

provided. 


Questions raised at the May 2012 Council meeting have been included on the Register and 

responses from the relevant staff have been provided. 

Attachments 

 

Questions Without Notice Register – Attachment 15.1.a 


Nil 


Nil 

QUESTIONS WITHOUT NOTICE PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 



MAYOR

NARRABRI SHIRE COUNCIL JUNE 2012 QUESTIONS WITHOUT NOTICE 


Nil 


Nil 

QUESTIONS WITHOUT NOTICE PRESENTED TO THE ORDINARY MEETING OF COUNCIL THAT WAS HELD IN 



MAYOR



NOTICE REGISTER 

REF NO 

DATE OF 

MEETING 

QUESTION 

RAISED BY 

Q 075 15‐May‐12 Cr Kelly 

MATTER RAISED 

Can a report be provided to the next 

Committee Meeting on the potential 

prices for lots within the Francis Street 

Industrial Subdivision 

DEPT 

GM 

OFFICER 

EDM 

RESPONSE 

Report will be provided to June 

Council Meeting 

RESPONSE 

DATE 

28/05/2012 

Q 076 15‐May‐12 Cr Bates 

Can staff investigate the condition of 

the nature strip outside the Old Catholic 

Church in Baan Baa and report on what 

action can be taken? 

ENG 

RSM 

The resident responsible will be 

contacted and requested to rectify 

23/05/2012 



Can an inspection of the first culvert 

past the Bridge on SR 15 ‐ Theribri Road 

be undertaken? 

Can an inspection of the approaches to 

the Iron Bridge be undertaken as they 

are in need of repair? 

ENG 

ENG 

RSM 

RSM 

Inspection complete and included in 

Flood Damage Program 23/05/2012 

The works are programmed for next 

week 

15/05/2012 

Q 079 15‐May‐12 Cr Etheridge 

When are the extensions to Francis 

Street, Narrabri due to be completed ENG DES 

Mid to late June 2012 

28/05/2012 

Q 080 15‐May‐12 Cr Faber 

Is the turning lane from Yarrie Lake 

Road to the new industrial subdivision 

adequate to accommodate trucks? 

ENG 

DSM 

The design is in accrodance with 

RSM guidelines 

15/05/2012 

Q 081 15‐May‐12 Cr Bolton 

When will Clumps Road be attended to? 

ENG 

RSM 

Mid to late June 2012 

21/05/2012 


What is the capital utilisation of 

Council's graders? 

ENG 

DES 

Questions Without Notice 


1 of 3 June 2012 Last Ordinary Updated Business 22/06/2012 

Paper

REF NO 

DATE OF 

MEETING 

QUESTION 

RAISED BY 


Q 084 15‐May‐12 Cr O'Regan 


MATTER RAISED 



Has Council received a letter from 

Namoi Councils in relation to the 

Betterment Program for Flood 

Damaged Roads and Assets? 

Has the problem on SR 55 been satisfied 

yet? 

Can the new bus shelter at Pilliga be 

constructed on the Lands Council 

building side of the road? 

DEPT 

ENG 

ENG 

ENG 

OFFICER 

DES 

RSM 

RSM 

RESPONSE 

RESPONSE 

DATE 

Yes Homestead Rd scour has been 

15/05/2012 

repaired 

Discussing location with Lands 

Council and bus company 28/05/2012 

Q 086 15‐May‐12 Cr Lowder When will Sponges Lane be done? ENG RSM Included in 2012/13 program 15/05/2012 

Q 087 15‐May‐12 Cr Lowder 

Has ther been any further feedback 

from the RMS in relation to Tulladunna 

Bridge? 

ENG RSM 

Details of correspondence will be 

include in report to Council 21/05/2012 



What is happening with the processing 

of green waste from Boggabri Transfer 

Station? 

Is Council able to charge Essential 

Energy with breach of contract in 

relation to maintenance of streetlights 

in Wee Waa and Narrabri? 


ENG 

ENG 

CFM 

CFM 

Contractors will be in Narrabri early 

July to process greenwaste 24/05/2012 

Gathering information. Details will 

be included in monthly report 

28/05/2012 


What is the status of the house at the 

corner of Claire and Oakem Streets, 

Boggabri? GM PDM 

Owner having difficulty securing a 

demolition company to do the work. 

Follow up contact will be made 

week commencing 4 June 2012 

22/05/2012 








REF NO 

DATE OF 

MEETING 

QUESTION 

RAISED BY 


MATTER RAISED 

What is the status of the building in 

Mooloolabar Stree, Narrabri West? Can 

a report be prepared for Coucil? 

DEPT 

GM 

OFFICER 

PDM 

RESPONSE 

Hazardous Material Assessment 

carried out by SMK on 9/05/12. 

Structural Engineers Assessment 

carried out by Kelly Corey Engineers 

on 9/05/12. Awaiting reports 

following Legal Advice. 

RESPONSE 

DATE 

22/05/2012 


Can staff contact the residents in the 

area affected by the intermitent closing 

of the Fraser Street Railway Crossing? 

ENG 

DSM 

Yes, residents will be contacted 

21/05/2012 


Q 094 15‐May‐12 Cr O'Regan 


Q 096 15‐May‐12 Cr Lowder 

Can Gerangie Street be closed? 

What is the status of the new Shire 

Boundary signs? 

Can a copy of the Council submission 

made regarding the Turrawonga Mine 

Extension be made available to all 

Councillors? 

Has the issues relating to the ?Doctor's 

residence in Wee Waa been raised with 

staff 

ENG 

GM 

GM 

GM 

DSM 

EDM 

AGM 

AGM 

A letter will be sent to residents to 

seek their views 

Two signs have been erected 

(Boggabri & Bellata). Sign crew 

currently undertaking priority road 

sinage for RMS Contract works. Will 

continue boundary signs as time 

permits 

Yes, a copy will be forwarded to all 


Yes. Repairs have been 

implemented and a meeting with 

the Committe is being arranged 

28/05/2012 

28/05/2012 

20/05/2012 

15/05/2012 


What is the status of Mr Cruikshanks 

issue at the bottom end of Fitzroy 

Street? 

GM 

PDM 

Addressed by CSR 63541 

15/05/2012

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