How To Do Business Guide - City of Boca Raton

After clicking the SUBMIT button, it is the Respondent’s responsibility to check any submitted
response within the electronic bidding software to verify that the response is accurately and
completely captured. Respondents must do this while there is sufficient time remaining in the
Solicitation period in the event you discover an error and need to retract your ITB and resubmit a
revised response. Respondents will receive a system generated email verifying responses and
retracted responses.
7. Include Bid Deposit with bid response, if required.
8. Include supporting literature, samples and any other required information with bid response or
quote, if required. For electronic bids, this may be an adobe file attachment with the bid
document.
9. Check the website regularly to see if there have been any addendums issued for the bid that you
are responding to and download as needed. Some electronic addendums may require you to
resubmit your bid to acknowledge the addendum.
10. Deliver items as bid or quoted. No substitutions will be accepted without prior approval.
11. Ask questions prior to bidding to clear up any doubt.
12. Submit invoice with reference to correct City Purchase Order number.
13. Use the tutorial help guides available from the Purchasing Division website for electronic supplier
registration and electronic bidding.