NORTH EASTERN ELECTRICITY SUPPLY COMPANY OF ... - Nesco

North Eastern Electricity Supply Company of Odisha Limited 

****************************************** 

TENDER NOTIFICATION 

FOR 

OPERATION CONTRACT FOR 

33/11 KV SUB-STATION 

TENDER S P E C I F I C A T I O N NO- NESCO/O&M/12 

Date: 28.12.12 

1. DATE OF OPENING OF TENDER: 21.01.2013 

2. TIME: 21.01.2013 at 3.30 PM 

3. PLACE: Corporate Office, NESCO, Januganj, Balasore – 756019 

Tender Specification: NESCO/O&M/12, Dt.28.12.12 

Page 1

North Eastern Electricity Supply Company of Odisha Ltd.(NESCO) 

Corporate Office: 

Januganj, Balasore – 756019, Odisha 

Ph. No. 06782-269864, Fax: 06782-263259,Email-purchase@nescoorissa.com 

*************************************************************************** 

TENDER NOTICE NO: NESCO/O&M /12 Date: 28.12.12 

Name Work: OUTSOURCING OF OPERATIONS OF 33/11 KV SUB-STATION 

CONTENTS 

SECTION NO. DESCRIPTION PAGE NO. 

CONTENTS 2 

TENDER NOTICE 3-4 

SECTION - I INVITATION FOR BIDS (IFB) 5-7 

SECTION - II INSTRUCTION TO BIDDERS (ITB) 8-12 

SECTION - III GENERAL TERMS & CONDITIONS OF CONTRACT (GTCC) 13-21 

SECTION - IV TECHNICAL SPECIFICATION AND SCOPE OF WORK 22-30 

SECTION - V PRICE BIDS & FORMATS 31 

PRICE BID ( ANNEXURE-I) 32 

PRICE BREAKUP (ANNEXURE-II) 33 

GENERAL INFORMATION(ANNEXURE-III) 34 

COMMERCIAL INFORMATION(ANNEXURE-IV) 35 

PAST EXPERIENCE(ANNEXURE-V) 36 

COMMERCIAL DEVIATION(ANNEXURE-VI) 37 

TECHNICAL DEVIATION(ANNEXURE-VII) 38 

DECLARATION OF RELATIONSHIP(ANNEXURE-VIII) 39 

UNDERTAKING FOR PAYMENT OF MINIMUM WAGES 

(ANNEXURE-IX) 40 

BID SECURITY FORM 41 

BANK GUARANTEE FOR EMD 42-43 


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North Eastern Electricity Supply Company of Odisha Ltd. (NESCO) 

Corporate Office : Januganj, Balasore – 756019, ODISHA 

*********************************************************************** 

TENDER NOTICE 

Tender Notice No- NESCO/O&M / 12 Date: 28.12.12 

Sealed tenders are invited in two part bids by the Deputy General Manager 

(Purchase&Store),NESCO,Corporate Office, Januganj, Balasore, Odisha from bonafide 

reliable resourceful and interested electrical contractors (HT-licence Holder) working 

under Rail/CPWD/PGCIL/NTPC/NHPC/OPTCL/GRIDCO/OHPC/OPGC and other 

electricity utilities and public undertakings to carry out the operation of 42nos of 33/11kv 

substation under NESCO on 24X7 basis, for one year as an initial period of assignment. 

The tender papers can be had from the undersigned at the above address on 

payment of the cost of Tender Paper indicated below in shape of Cash / Account Payee 

Bank Draft drawn on any Scheduled/Public Sector Bank in favor of the North Eastern 

Electricity Supply Company of Odisha Ltd. payable at Balasore. The cost of tender paper 

is non-refundable. 

SCHEDULE OF TENDER : 

Nature of work 

Operation (Inclusive Rating of watch & wards) of 

33/11 KV substation. 

Cost of Tender 

Paper (`) 

2000.00 +VAT 

5% = 2100.00 

EMD (`) 

1% of the 

Annual bid 

value 

TIME SCHEDULES:- 

1 Date & Time for selling of tender papers (during 

office hrs. & working days) 

30/12/12 to 21/01/13 

up to 11.30AM 

2 Last Date & Time for submission of Tender 21/01/13 up to 1.30 PM 

3 Date & Time for Opening of Tender (Techno- 

Commercial Bid & Price Bid) 

21/01/13 at 3.30 PM 


Page 3

The intending bidders can also download the bid document from 

our website www.nescoorissa.com.However the bidder has to furnish a Account 

Payee Bank Draft drawn on any Nationalized/Scheduled Bank in favor of the North 

Eastern Electricity Supply Company of Odisha Ltd. payable at Balasore towards the 

cost of the Tender Paper indicated above, along with his bid, failing of which the bid 

will be rejected outright. In the event of any specified date for the sale, submission or 

opening of bids being declared as holiday for NESCO, the bids will be sold / 

received / opened up at the appointed time on the next working day. 

The undersigned reserves the right to reduce or increase the quantity at time of placing 

order, distribute the works among the valid tenderers and right to reject any or all tenders 

without assigning any reasons thereof, if the situation so warrants. 

. 

For detail Tender Specification & Terms and Conditions, please visit our website 

www.nescoorissa.com, 

Dy. General Manager (Purchase & Store) 

NESCO, Balasore, Odisha 


Page 4

SECTION – I 

INVITATION FOR BIDS (IFB) 

FOR 

OPERATION CONTRACT FOR 

OF 33/11 KV SUB-STATION 


Page 5

INVITATION FOR BIDS 

SECTION –I 

1.0 For and on behalf of the NESCO, the undersigned invites sealed tenders in Two Part 

Bid duly superscribed with tender Notice no- NESCO/O&M/ 12 Date: 28.12.12 and 

date of opening dt 21.01.13 from bonafide , reliable, resources and interested HT 

electrical contractor having valid HT Licence working under 

Railway/Central/State owned power generated companies/other electricity 

utilities and public undertaking to carry out the operation and maintenance of 

42 no of 33/1kv substation under NESCO (As per detailed in Annexure) 

2.0 Submission of the Bids: 

2.1 The bidders are required to submit a detailed and comprehensive bid, consisting of 

Technical and Commercial Proposal and conditions /schedule of noncompliance, 

if any. The submission of the Bids shall be in the manner specified in 

the instruction to Bidders. The due date of submission shall be 21.01.13 up-to 1.30 

PM. 

3.0 NESCO will not be responsible for any costs or expenses incurred by bidders in 

connection with the preparation and delivery of bids. 

3.1 NESCO reserves the right to cancel, postpone, withdraw the invitation for Bids 

without assigning any reason thereof and shall bear no liability whatsoever 

consequent upon such a decision if the situation so warrants. 

4.0 E.M.D & TIME SCHEDULES: 

Description 

Last date for sale of tender papers 

Last Date for Submission of Tenders 

Opening of Tenders(Technical) 

Validity of tender 

Cost of Tender Paper 

(Non-Refundable) 

Amount of E.M.D payable 

Date 

21.01.13 up to 11.30AM 

21.01.13 up to 1.30 PM 

21.01.13 at 3.30PM 

365 days from the date of issue of Work Order 

` 2100.00 (Rupees One thousand Fifty only including VAT@5%) in 

shape of Cash/ Account Payee demand draft issued in favour of the North 

Eastern Electricity Supply Company of Odisha Ltd payble at Balasore 

1% of Annual Bid Value in shape of account payee 

demand draft / Bank Guarantee in favour of the “North 

Eastern Electricity Supply Company of Odisha 

Ltd.”.Payable at Balasore. 


Page 6

5.0 

5.1 

5.2 

ELIGIBILITY CRITERIA: 

GENERAL 

(i) The Bidder may be an individual proprietary firm ,Partnership firm , limited 

company, joint ventures, corporate body legally constituted who possess the 

required license, registration etc. as per law, valid at least for 12 months from the 

date of the opening of Bid.. 

(ii) The Bidder has to quote for the entire locations under NESCO. 

FINANCIAL ELIGIBILITY 

(i) The Bidder should have minimum annual turnover of Rs 3.00 crore (Rupees 

Three crore only) during any of the last 3 Financial years (FY 09-10, FY10- 

11,FY 11-12). 

(ii) The bidders must submit the audited Balance Sheet and Profit and Loss 

Account and Tax Audit Report done by a CA or firm of CAs for last 

three financial years as mentioned above. 

5.3 

TECHNICAL ELIGIBILITY 

Bids must be submitted in prescribed format along with attested copies of following 

documents for participation in this bidding process. 

(i) Valid Electrical Contractor‟s License. 

(ii) Copy of appointment letter of the supervisor and joining report along with an 

affidavit as per format enclosed. The electrical contractor or supervisor should 

have supervision certificate of competency in appropriate trade having 

requisite parts of workmen‟s permit. 

(iii) Valid Trade License. 

(iv) Current receipt of Professional Tax. 

(v) VAT clearance certificate (Current) 

(vi) PAN Card. 

(vii) PF code no along with copy of PF registration certificate 

(viii) ESI registration no with PF registration certificate 

Fulfillment of above conditions is mandatory .Applicants will have to follow 

other Acts, Rules,& Regulations as are existing or may be framed in future. 

Bids completed in all respect with full communication address and telephone 

no etc. must be submitted to the Deputy General Manager (P&S),Corporate 

Office,NESCO,Januganj,Balsore,Odisha,Pin-756019.No bid shall be accepted 

if the same send through postal service or courier service or e-mail. Inability to 

fulfill any of the condition stated above will lead to cancellation without any 

further communication. The NESCO reserve the right to reject any offer at its 

sole discretion without assigning any reason whatsoever. 


Page 7

SECTION –II 

INSTRUCTION TO BIDDERS (ITB) 

FOR 

OPERATION CONTRACT 



Page 8

1.0 GENERAL : 

INSTRUCTION TO BIDDERS (ITB) 

SECTION –II 

1.1 Tender papers, which are purchased from this office, will be considered subject to 

attachment of money receipts . Otherwise , the same can be down loaded from 

website (www.nescoorissa.com) and the same should accompany a demand draft 

of Rs. 2000/- + VAT 5% in shape of Bank Draft in favour of NESCO Ltd. 

,Balasore. Any other form of tender will be rejected. 

1.2 The bidders are requested to ensure that they furnish the offer in duplicate and 

each page of the tender should be signed and duly stamped by the bidder. Any 

over corrections / overwriting should be signed by the bidder. An offer with 

corrections / overwriting without signature of the bidder is likely to be rejected. 

1.3 The Bidders are requested to ensure that all required schedules duly filled-in, are 

submitted with the offer. The bidders should also note that in absence of any of 

the schedules, their offer is likely to be rejected. 

1.4 Transfer of the documents purchased by one bidder to any other bidder is not 

permissible. 

1.5 Telegraphic Tender shall not be accepted under any circumstances. 

1.6 NESCO reserves the right to reject the lowest or any other tender or all tenders 

without assigning any reason thereof. 

1.7 Before submitting the tender, the bidder shall be deemed to have full knowledge 

of all relevant documents and have satisfied himself by actual inspection of site 

and locality of work. It must be ensured that all conditions that are likely to be 

encountered during the execution of work have been taken into consideration and 

the quoted rates are adequate to meet all the contractual obligations under this 

contract. 

1.8 The submission of a tender by the bidder implies that he has read and accepted the 

instructions, conditions of the contract and made himself aware of the scope and 

specifications of the work to be done, and all other factors having a bearing on the 

execution of works. 


Page 9

1.9 The NESCO will not, after acceptance of contract rate, pay extra charges for 

any reason whatsoever, in case the contractor is found later to have misjudged 

any condition(s). 

1.10 The tenders should be kept valid for a period of 12 months from the date of 

opening of the tender. 

1.11 After opening of the tender and within the validity period no reduction or 

enhancement in price will be entertained. On the other hand, it will make the tender 

liable for rejection. However management reserves the right for negotiation of rates 

& terms from among the eligible bidders. 

1.12 The Tenderer should submit full information supported with documentary 

evidence regarding experience and financial capabilities so as to satisfy his/their 

ability to undertake the work as specified. 

2.0 NAME OF THE WORK: 

2.1 Operation Contract for the following 33/11 KV Sub Stations. 

Name of 

Electrical 

Name of 33/11 KV Sub-station 

(Structure) 

No. of 33/11 

KV S/S 

Circles 

New 

Existing 

Balasore Iswarpur - 1 Hatigarh - 1 2 

Bhadrak Dahala -1 Rahanja-1 2 

Bideipur-1 1 

Jashipur-1 1 

Chandballi-1 1 

Bhandaripokhari-II -1 1 

Asuralli-1 1 

Jajpur Mainda-1 Kuakhia-1 2 

Dasarathpur-1 Mathasahi-1 2 

Ratnagiri-1 Jarka-1 2 

Tamka-1 Neulpur-2 3 

Dhabalgiri-1 Bari No.I-1 3 

Sujanpur-1 1 

Binjharpur-1 1 

Panikoili-1 1 

Baripada Chandua-1 Manitri-1 2 

Jamda-1 Badasahi-2 3 

Ghagarbeda-1 Kuliana-1 2 

Tiring-1 1 

Keonjhar Telkoi-1 Telkoi-1 2 

Anandapur-1 Banspal-1 2 

Remuli-1 1 

Bhadrasahi-1 1 


Page 10

No.II Keonjhar-1 1 

Harichandanpur-1 1 

Ghatagaon-1 1 

Total 42 

2.2 The number of substation are tentative and can vary. 

2.3 Minor maintenance : In addition to operation of the structure minor maintenance such as 

jumpering , termination , fuse binding , Fuse replacement , Breaker operation , AB Switch 

operate etc. to be done and NESCO will provide the consumable materials required for the 

same. 

3.0 BID SUBMISSION: 

3.1 The tenders should be submitted in two parts i.e Technical & Commercial Bid as Part-I 

& Price Bid as Part –II in separate sealed envelopes. Part –I in envelope-I 

should comprise acceptance of our terms & conditions of contract, 

form of particulars duly filed in along with all the document copies mentioned in Cl.5 of 

section-I (Eligible Criteria), Earnest Money Deposit of 1 % of the Annual bid value 

and other supporting documents, indicating the proof of having required past experience. 

3.2 EMD shall be submitted in the form of DD/ BG in favor of North Eastern 

Electricity Supply Company of Odisha Ltd, payable at Bhubaneswar. Envelope- I 

shall also contain the copy of Money receipt issued as proof of purchase of 

Tender document. In case of Tender being downloaded from website, separate DD for 

2,100.00 favoring North Eastern Electricity Supply Company of Odisha Ltd. 

shall be enclosed towards cost of tender document in Envelope – 1 . 

3.3 Part-II in envelope – 2 shall contain the Price Bid in the prescribed format. 

3.4 Both the envelopes should be securely sealed and stamped separately and 

clearly marked as "Envelope No.1- EMD, Eligibility Criteria and "Envelope 

No.2- Price Bid" respectively. Both the sealed envelopes should be placed in a 

third larger envelope clearly mentioning – 

Tender Specification No. NESCO/O&M/12, dtd.28.12.12 

Nature of work : OPERATION CONTRACT OF 33/11 KV SUB-STATION 

Due for Opening on-21.01.2013 

Name of the Bidder 

Bidders are requested to submit their most competitive rates. It may please be noted that 

incomplete tenders will not be accepted 


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4.0 OPENING OF COMMERCIAL AND TECHNICAL BID: 

The first envelope consists of Commercial and Technical Bid along with 

EMD, receipt/ DD for tender paper cost shall be opened on the due date 

and time, as notified in the Notice Inviting Tenders. 

5.0 OPENING OF PRICE BID : 

The second envelope consists of the price bid shall be opened only after 

evaluation of technical and commercial bid either on the same date or 

subsequent date to be notified separately. The offers which are in conformity 

with important commercial terms and conditions including Payment terms, 

Penalty, Security Deposit and Performance Guarantee clause of Tender 

specification, required proof documents and exactly as per our technical 

specification, shall be eligible for opening of their Price Bid. 

Dy. General Manager (Pur.& Store) 

NESCO, Balasore 


Page 12

SECTION –III 

GENERAL TERMS AND CONDITIONS 

OF CONTRACT (GTCC) 

FOR 




Page 13

GENERAL TERMS AND CONDITONS OF CONTRACT (GTCC) 

SECTION –III 

1. NESCO invites sealed Tenders from H.T Electrical contractors with required 

license & experiences for Operation Contract of 33/11KV primary Substations, 

which are required for trouble free electricity supply in the respective 

area s u p p l y of NESCO . 

1.1 The title of the work briefly indicates the work requirement. In order to get 

completely familiarized with the conditions and work requirement, prospective 

bidders are advised to visit the sites before quoting the rates. 

1.2 NESCO will permit access to all concerned areas of Sub stations to contractor‟s 

personnel. Use of facilities wherever available like local telephone (for official use 

only), vehicle parking to operational staff deployed by contractor etc., shall be 

provided by NESCO free of cost. 

2. RATES : The rates shall be quoted per 33/11 KV sub-station per month & 

must be applicable for all sub stations and shall be FIRM and inclusive of service 

tax and all other applicable taxes & charges. 

2.1 The bidder shall quote rates both in figures and words. He shall also workout the 

amount for each item of work and shall write both in figures and words. 

2.2 The rates quoted should be inclusive of all taxes, duties & levies applicable on the 

last date of receipt of the tenders. In case any additional tax / duties becomes 

leviable subsequently or if the percentage of any existing tax / duty is increased, 

then NESCO shall reimburse the additional component of the taxes / duties to the 

contractor on submission of satisfactory documentary evidence to prove that the 

tax is actually paid by the contractor to the respective Govt. agencies. The 

necessary deductions on account of income tax, service tax etc. will be deducted 

at source, if applicable as per Govt. rules from the bills submitting by the service 

provider and necessary TDS certificate will be issued. Similarly any increase in 

the Minimum Wage by Govt.; of Orissa shall also be compensated to the 

contractor, subject to proof of payment of such additional wages by the Contractor. 

2.3 Before tendering, the bidder shall inspect the site to fully acquaint himself about 

the condition in regard to accessibility of site, nature and extent of ground, 

working condition of site and locality including stocking of materials, 

installations of tools and plants (T&P) etc., conditions affecting accommodations 

and movement of labour, etc., required for the satisfactory execution of the 

contract. No claim whatsoever on such account shall be entertained by the NESCO 

under any circumstances. 


Page 14

3. EARNEST MONEY DEPOSIT (EMD) : 

3.1 The Earnest Money amounting to 1% of the annual bid value by DD/BG drawn 

in favor of North Eastern Electricity Supply Company of Orissa Ltd., should 

accompany the tender in separate envelope along with commercial & technical 

bid. Part Tenders received without earnest money will be invalid. 

EMD Calculation : 1% of [Total Monthly payment per Sub-station ( as 

per Sl. No.H of Price bid Annexure-II) X 12 months X No. of Sub-station] 

3.2 The EMD will be returned to the bidder(s) whose offer is not accepted within one 

month from the date of the placing of the final order(s) on the selected bidder(s). 

However if the return of EMD is delayed for any reason, no interest / penalty shall 

be payable to the bidder. 

3.3 The successful bidder, on award of contract / order must send the contract / order 

acceptance in writing along with the Security Deposit amount, within 15 days of 

award of contract / order failing which the EMD will be forfeited. 

3.4 The EMD shall be forfeited: 

If the bidder, withdrawn the bid during the period of bid validity specified in 

the tender. 

ii) In case a successful bidder, fails to furnish the Security Deposit 

3.5 NESCO do not bind itself to accept the lowest tender or any tender and reserves 

the right of accepting the whole or any part of the tender and the bidder shall be 

bound to perform the same at the rates quoted. 

4. PERIOD OF CONTRACT: 

4.1 The contract period shall be one year starting from the date of handing over of 

substation under contract or date of agreement whichever is later. The detailed 

LOI/ Work orders will be placed indicating the name of 33/11 S/s, financial 

commitment and procedure of making payment after due verification & 

passing the bills and ensuring compliance / observance of statutory requirement. 

4.2 It shall be the responsibility of contractor to ensure compliance of all labour / 

Industrial and other enactments rules and orders enforced regarding condition of 

labour, supply of goods, safety and security of people and property etc. during 

24 hours / round the clock during contract period. 

4.3 The contract will be liable for termination by giving one month notice at 

any time without assigning any reason during the period of contract and 

without liability of compensation for the balance period if the work is not carried 

out satisfactorily in accordance with the rules in vogue. 


Page 15

5. SECURITY DEPOSIT : 

The selected contractor shall furnish a Security Deposit amounting to 10% of the 

annual value of the work order within 15 days of the award of contract ,by 

way of Demand Draft in favour of the “North Eastern Electricity Supply Company 

of Odisha Ltd.”, on whose behalf the work order has been placed. The Security 

Deposit will be forfeited, in case the vendor fails to execute the order to the 

satisfaction of NESCO. The Security Deposit amount shall remain with NESCO 

till the end of contract plus additional three months and shall not bear any 

interest and shall be liable for forfeiture in case of the breach of any terms and 

conditions of the Contract. 

5.1 The Earnest money already deposited shall be refunded after receipt of Security 

Deposit. 

5.2 The contractors, to whom the work is awarded shall have to execute an 

indemnity bond in favour NESCO , thereby indemnifying the authorities and 

staff of NESCO against theft, loss of material, damages of any kind to the 

plant and installations, damages to buildings and appurtenances due to any 

mishandling/mistakes in operation and maintenance, as this will be the 

sole responsibility of the contractor and to be made good by the contractor at 

his risk and cost. The contractor is also to declare in the indemnity bond that 

he/his firm/his partners shall be held fully responsible for any damages due to 

fire caused by any mishandling, mal-operation, or improper maintenance and 

replacement of materials of electrical installation, air-conditioning plant and 

connected installations and that all such damages will be made good by him/his 

firm/his partners at his/their own risk and cost. 

5.3 All procedures either technical or security measures as followed in NESCO for 

all contractors shall be followed in the case of this contract also. 

5.4 The conditions beyond its reasonable control such as, but not limited to, 

war, strikes, fires, Flood, governmental restrictions or power failures, damages 

etc, shall not be Deemed a breach of the contract. 

5.5 Except where otherwise provided in the contract, all questions and disputes 

relating to the meaning of the specification, and instruction herein before 

mentioned and as to the quality of the materials, services as to any question, 

claim, right, matter or thing whatsoever, in any way arising out of or relating to 

the contract, specifications, estimates, instructions, orders or these conditions or 

otherwise concerning the works, or the execution of the same whether arising 

during the process of the work or after the completion or abandonment thereof 

shall be referred to arbitration in accordance with the Arbitration and Conciliation 

Act,1996 or any statutory modification or reenactment thereof for the time being 

inforce. The place of arbitration shall be Bhubaneswar. The arbitral procedure 

shall be conducted in English language and any award or awards shall be 

rendered in English. The procedural law of the arbitration shall be Indian law. 

The award of the arbitrator shall be final and conclusive and binding upon 

the parties. The cost of the arbitration shall be borne by the parties in equal 


Page 16

proportion. 

6. UNDERTAKING FOR MINIMUM WAGE & GOVERNMENT RULES : 

The bidder shall have to submit an undertaking in format given in 

Schedule-IX on non-judicial stamp paper of Rs. 100/- mentioning that in case of 

order placed on them, they will follow minimum wage rules and other rules & 

guidelines issued by Govt. of India / Govt. of Odisha. 

7. DECLARATION OF RELATIONSHIP 

7.1 The tenderer should disclose his relationship with officers / official of 

the NESCO, if any with tender. 

7.2 The bids not accompanying the above certificate will be rejected. The declaration 

must be furnished in the format given in Schedule-VIII. Any false information 

furnished in the declaration, t h e disclosure of which, if revealed later the 

contract shall be liable to be terminated and the company will be entitle for 

recovery of damages. 

8.0 AGREEMENT 

The successful tenderer should enter into an Agreement the NESCO o n Nonjudicial 

stamped paper of value to be specified by NESCO within one month 

of commencement of intent/work contract failing which the contact will be 

cancelled . Cost of stamp paper will be borne by the contractor . 

9.0 TERMS OF PAYMENT 

9.1 The payment to the firm shall be made on monthly basis on satisfactory 

operation & maintenance during each month against presentation of the bill. The 

contractor shall submit the bills in duplicate to the NESCO along with service 

report duly endorsed by the Engineer-in-charge. Along with the bill, copies of 

certified attendance register for the month as well as PF/ ESI / Service Tax 

deposition slip/challan pertaining to the previous months, must be submitted by 

the contractor a s documentary evidence for the deposition of above charges. If 

performance is not found satisfactory, payment for that month will be forfeited and 

if un-satisfactory performance is continued then contract is liable to be terminated. 

The bill shall be presented within a week o f t he end of every month, stating 

taxes separately. 

9.2 The contractor must ensure the payment o f prevailing State Government 

monthly minimum rates of wages payable to skilled / semiskilled / unskilled 

category of workers as promulgated by the Labour Commissioner, Orissa. 

9.3 Any additional claim by the contractor towards increase in the special 

allowances / variable dearness allowance / basic minimum wages etc. due to 

changes in the relevant labour laws or regulations, will be made on submission of 

the bills duly supported by the Government Orders to that effect, after due 

examination by NESCO authority. 

9.4 Payment for the work done will be made by Cheque / Demand Draft. The 


Page 17

commission charges of Bank shall be on account of Tenderer. 

9.5 All statutory deductions towards Income tax or any other tax as per rules will be 

deducted in the bills. 

9.6 The NESCO will not however pay any extra charges for any other reasons, in 

case the Tenderer is found later on to have misjudged the work materials to 

execute the work. The rates quoted by the tenderers shall be firm for complete 

period of work. 

9.7 The insurance charges and relevant EPF contribution for the personnal engaged 

by the Tenderer are to be borne by the Tenderer only. 

9.8 Whenever it is found that the Tenderer has received any excess payment by 

mistake, NESCO reserves the right to recover from tenderer. 

9.9 The successful Tenderer is bound to make payment to his employees engaged for 

the work not less than the wages fixed by Labour Commissioner / Govt. of Odisha. 

If rates offered by bidder are such that proposed wages to the employees are 

less than minimum wage in that case the bidder will have to submit satisfactory 

justification alongwith the offered rates ( rate analysis) in part-II separately. 

Any change in rate fixed by Govt. of Odisha shall not affect rates offered by contractor 

for period of contract. The payment of wages should be made in presence of Board / 

Company officer. 

10.0 PENALTY: 

10.1 The operation of sub-stations have to be carried out effectively and efficiently. 

Any lapse such as the system remained non-functional for 2 hours or more , then 

penalty @1% per day to an extent of maximum 5 % of monthly bill per 

month shall be imposed on contractor for each location separately at the 

discretion of concerned officer in-charge and recoverable in the monthly bills and 

if unsatisfactory performance is continued for more than two days as felt 

by the operation in-charge, the Operation Contract will be liable to be 

terminated. 

10.2 If contractor is not able to rectify the fault then the same may be got done 

through some other agency at the risk and cost of contractor failing which an 

equivalent amount will be deducted from Operation Contract bill and penalty as 

stipulated above will also be imposed. 

11.0 EXTENSION ORDER: 

The company reserves right to place extension order to further two months period 

or part thereof on same rates, terms & conditions. 

12.0 STATUTORY RULES, ACT , REGULATIONS AND RESPOSIBILITY OF 

THE TENDERER : 

1 2 . 1 The tenderer shall indemnify NESCO against all claims which may be made 

under the Workemen's Compensation Act or any statutory modification there of 

or rules there under or otherwise for in respect of any damage or 

compensation payable in consequence of any accident or injury sustained by any 

workmen engaged in the performance of the business relating to this work 

contract including medical claims raised by the contract labourer arising out of 

and during the period of engagement. In all cases of personal injury to workmen 

employed by a tenderer on the work for which the tenderer is liable to pay 


Page 18

compensation under the Workman's Compensation Act. 

12.2 The Tenderer shall indemnify NESCO against all claims which may be made 

under the payment of wages Act / minimum Wages Act, 1948, Contact babour 

(Regulation and abolition) Act,1970 and rules framed there under and Child Labour Act 

or any statutory modification thereof or Rules there under or otherwise for in respect 

of any damage or compensation arising in consequence of any dispute under these 

acts. 

12.3 The Tenderer has to obtain necessary license and competency certificate from the 

Electrical Inspectorate to handle the lines, equipment by the workers employed by him 

as per I.E. Rules. Persons to be deployed by the contractor should have requisite 

qualification to operate the installation. The minimum eligibility of the personnel 

engaged shall be verified by concern Officer In-charge. 

12.4 The Tenderer shall be responsible for any accidents caused to the personnel and 

damage to equipment during the period of contract. The contractor will be 

responsible for the loss sustained NESCO, due to damage to equipment on account 

of Mal operation. 

12.5 The Tenderer should follow all the Labour Laws. Act and Rules & Regulations 

that are relevant and necessary for carrying out the operation & other works of the 

allotted works of the Sub-station. NESCO, shall have liberty to recovery penalty 

in case of any failure of implementing rules. It will also be obligatory on part of 

the tenderer to ensure compliance of all legislations applicable to such works and 

for the time being inforce and any other law which may become applicable in future. 

12.6 The Tenderer shall be responsible for payment of compensation to his employees 

under workman compensation act in case of any accidents while carrying out the 

operation and other allottedworks at Sub-station. NESCO, shall in no way 

be held responsible for any such compensation. 

12.7 For any failure of implementing the statutory rules and regulations by the 

Tenderer NESCO will be at liberty to recover such amounts from the bills or 

security deposits of the Tenderer or any other payment available with the Board / 

Company in the name of contractor. 

12.8 The successful tenderer shall be responsible for engaging employees at his choice. 

Under no circumstances, the employee of the successful tenderers shall be 

considered as NESCO employee. The tenderer shall make it clear to the operator/ 

personnel engaged by him that they are his operator/ personnel and NESCO, has 

nothing to do with their employment or any other claims. 

12.9 The Tenderer shall provide required personnel with minimum qualification having 

line work and they will be examined for their knowledge for various operations 

in the substation concerning to the breakers, isolators, issuing of line clear etc. 

by the Officer In-charge concern and if performance not found up to the mark, 


Page 19

he should be replaced. 

12.10 Each personnel deployed by the Tenderer should be issued identity card with 

passport size photograph affixed on it and duly attested by the tenderer. A photo 

copy of such identity card to be given to Officer-in- charge of 33/11 KV sub-stations. 

12.11 The Tenderer should maintain in the prescribed format wage-cum-muster roll 

which should be available at site. 

12.12 The Tenderer shall be responsible to provide group accidental insurance to its 

employees and in case of any accident occurring to any of the employees engaged by 

the contractor, no compensation shall be payable by the NESCO. The contractor on 

demand from NESCO shall have to produce the copy of the valid insurance policy, 

covering the names of the employees engaged by him. The contractor shall also be 

responsible for the safety of his employees and in case of any safety threat from public, 

natural calamity or otherwise causing harm to his employees, NESCO will not be 

liable for any compensation to the contractor and his employees. 

12.13 The sub-station and its environment will be kept neat and clean. Cleaning agents 

such as soap, detergent, cotton waste, etc., shall be provided by the tenderer. 

12.14 The tenderer shall follow the provisions of the Electricity Act 2003 and the 

Regulations framed there under. The contractor should provide all fire fitting 

equipments and other safety equipments essential as per Electricity Rules and maintain 

the same throughout the contract period. 

12.15 The tenderer shall maintain record of LC issue and return in the NESCO‟s 

prescribed format. The detailed procedure of issuing LC shall be approved by 

NESCO and shall be followed strictly by the tenderer. 

12.16 Wherever fuse call centre is provided, the staff provided by the tenderer may also 

be made responsible for lodging fuse call reports and handing over to the concerned 

line man & recording of action taken. In such a case separate MIS on the received 

and disposed would require to be provided to Engineer In charge. 

12.17 The tenderer shall maintain printed log sheets duly approved by NESCO for 

recording hourly readings of voltmeter, frequency meter etc available at the substation 

with different equipment / panels etc. 

12.18 MD, NESCO has got rights for any negotiation in respect of Rates and 

eligibility criteria in the best interest of Company. NESCO reserves the right 

to cancel or reject tender(s) without assigning any reason and without being 

liable to refund the cost of Tender document there upon. 

12.19 Any other terms and conditions as per NESCO, Rules and Regulations, 


Page 20

not covered herein will be binding on the tenderer. 

12.20 The personnel engaged by the Tenderer shall be courteous, obedient and sincere 

to the NESCO, Officers / Officials while discharging the duties entrusted to them. 

In case of any misbehavior by any of the person engaged by the tenderer the tenderer 

shall take full responsibility in replacing the concerned with a suitable trained person. 

12.21 The tenderer shall arrange the cleaning work of the control room and its 

surroundings besides planting small flowering plants on the premises to have better 

appearance of the substation and watering to the plants, removal of grass rooting etc. 

from the S/S yard and also watering regularly to earth pits. 

12.22 All disputes arising out of this contract should be decided in the courts situated in 

Distt. H. Q. in which 33/11 KV Sub-station is situated. 

12.23 The tenderer will provided all necessary ISI marked safety appliances 

to the engaged employees and to ensure safety measures to follow in attending the 

work by the contract Labour. 

12.24 The performance of the Contractor will be reviewed by Officer In charge and 

Assistant Engineer every three months or earlier and if found unsatisfactory the 

agreement will be terminated with a notice of 30 days. 

12.25 At the end of the every month the contractor shall give the following reports for 

which the formats will be given from time to time Officer -incharge. 

1) Maximum / minimum voltage during the month with date and time on 

33 KV/11KV 

2) Maximum / minimum load on each feeder during the month with date and 

time of 33 / 11 KV transformer. 

3) Failure report of 33KV , 1KV feeders. 

4) Break downs of power transformer during the month 

5) Failure of equipements. 

6) Any other reports in vogue to be specified by Officer in-charge. 

Dy. General Manager (Pur. & Store) 

NESCO, Balasore, 


Page 21

SECTION –IV 

TECHNICAL SPECIFICATION 

AND SCOPE OF WORK 

FOR 

OPERATION CONTRACT FOR OPERATIONS 



Page 22

SECTION –IV 

TECHNICAL SPECIFICATION & SCOPE OF WORK 

The scope of works covered in the operation of the 33/11 KV Sub-stations are as 

under: - 

1.0 MAJOR ELECTRICAL SYSTEM (INSTALLED AT 33/11 KV SUB 

STATIONS) : 

1.1 33 & 11 KV VCBs (Indoor/ Outdoor) for incoming and outgoing feeders, with 

necessary protective relay control panels. 

1.2 12.5 MVA /8MVA /5 MVA/ 3.15 MVA/2.0 MVA/1.6 MVA/1 MVA 33 KV/11 

KV Transformers (ranging from 1 to 4 nos. transformers at each S/s) with on load 

/off load electrically operated Manual tap changer. 

1.3 LT 415 V ACDB and protective relays. 

1.4 Battery & Charger panel/ power pack. 

1.5 Street Light in campus area & lighting, luminaries in various buildings. 

1.6 Station Transformer-33/0.4 or 11/0.4. 

1.7 Indoor Switchgears. 

2.0 OPERATION & MAINTANING RECORD 

2.01 Recording of meter readings at hourly intervals as specified by the officers of 

Company and maintaining records in log book by the shift operator for voltages, 

load in Amps, power Transformer Temperatures, reading Battery chargers etc. 

2.02 Recording of reading of all the energy meters provided for the purpose of line 

loss/ energy audit at 12.00 Hrs. and 24.00 Hrs. daily. 

2.03 Recording of all tripping of each breaker, relay indications, and other events 

occurred in the order of sequence correctly and neatly with time in hour and 

minutes in the log book. 

2.04 Recording of all operations carried out daily, correctly accurately and neatly in 

log book with time in hour and minutes. 

2.05 Staff have to follow the operating instructions given by the officer in-charges to 

carry out the operations like charging of circuit breakers (VCB/KIOSK) and 

other equipments, renewal of fuses, issue of permits for shutdown/line charging 

etc. 

2.06 Must have to observe all safety precautions and ensure safety of men, materials 

and equipments during the contractual period. 

2.07 Must have to attend all emergencies that may arise during the contractual period, 

such as equipment failure, fire accidents and shall be acquainted with all 

operations such as isolating the transformer and other equipment and use of fire 

extinguisher etc. However, minor T & P required for the day to day work shall be 

arranged by the contractor. 


Page 23

3.0 WORK TO BE CARRIED OUT BY CONTRACTOR DURING 

OPERATIONAL CONTRACTUAL PERIOD: 

i) General cleaning, picking, cutting, vegetation growth in switch yard every 

month and time to time as and when required Switch yard must be kept 

clean and no grass/vegetation growth be allowed throughout the contractual 

period. 

ii) Checking of the switch yard at regular intervals, recording and reporting of any 

unusual observations, defects sparks, loose bolts nuts etc. and informing the same 

to the concerned officer. 

iii) Checking of AC / DC fuses on panel Board, renewal of fuses if required as per 

instruction of officer in charge. 

iv) Shall have to attend all telephone calls and issue/receive messages promptly. 

v) The operator shall have to prepare daily reports in the prescribed performa in 

duplicate and submit to concerned officers. 

vi) The operator shall be held responsible for security of the equipments and other 

material available within the substation premises. 

vii) The contractor shall be held responsible for any damage occurred due to 

maloperation of equipment and shall make good the losses suffered by the 

company. 

viii) The operator should be alert and intimate the events related with power supply 

without any delay to the concern. 

ix) Checking and reporting of oil level in the equipment and leakage, if any. 

x) Checking, recording and reporting of unusual internal noise. Any unusual sound in 

Power Transformer and breakers, leakage of oil and gas must be intimated to 

concerned officer immediately. 

xi) Checking, recording and reporting of leakage from pressure relief diaphragm of 

xii) 

power transformers. 

Checking of D.O. fuses and renewal of fuses in consultation with concerned 

officer. 

xiii) Checking the condition of silica jel. 

xiv) Checking of unusual noises of sparks at HV or LV side bushing of power x'mer. 

xv) Checking healthiness of battery charger and cells of the batteries. 

xvi) Alarm bell test for annunciation & trip ckt. healthy must be checked in all panels. 

xvii) Checking of the yard lighting. 

xvii) Any other works of Emergency nature or changes as per the direction of concern 

officers of the Company. 

xviii) Taking specific gravity and voltage of pilot cell daily and all Cells of sets weekly, 

checking of DC voltages daily of Battery sets. 

xix) Daily Watering of earth pits, wherever Company's water source is available can be 

used by the contractor. 

xx) Checking the HT panel and recording the observations made, any abnormality 


Page 24

to be corrected immediately. 

xxi) Keeping all the meters and indicators of HT and LT panels intact. 

xxii) Cleaning of Transformer, HT panels, LT panels etc; and repairing etc. is to be 

done immediately if on inspection any defect is found. 

xxiii) Checking of loads on 11kv phases of the feeder and inform NESCO engineers for 

load balancing. 

xxiv) Tightness of all the jumper and connections are to be checked daily and to be 

recorded in the substation logbook. 

xxv) Record of fault, breakdown, interruptions, incoming supply fail time in and time 

out etc should be maintained in a logbook. 

xxvi) Checking and ensuring that all the installations are properly earthed. In case some 

earthing is found to be disconnected, the same is to be rectified. All materials will be 

supplied by NESCO. 

xxvii) Display the Operational & Technical data on a board in the Control Room. 

xxviii) Wherever fuse call centre is provided, the outsourcing staff provided by the 

contractor may also be made responsible for lodging fuse call reports and handing 

over to the concerned line man & recording of action taken. In such a case separate 

MIS on the received and disposed would require to be provided to Engineer In 

charge. 

NOTE: For the above operations (routine, special) required Tools, plants, 

Instruments safety equipments (Hand gloves, pliers, screwdriver etc.) etc. and 

consumable items viz. grease, oil, cloth, dhoti etc. needed are to be arranged by the 

contractor at his own cost. NESCO will not provide anything to the contractor. 

Besides above, the contractor will also provide and upkeep emergency light, 

Torch etc. required for smooth discharge of the job. 

5.0 MANPOWER & SECURITY 

i) The contractor will be responsible for all operational and miner maintenance and 

supervisory works. The shift operator should not leave Sub-station without a 

substitute deputed by contractor. The contractor shall be responsible to ensure that 

proper arrangements of shift in-charge for shift duties are made and at no time the 

Sub-station to be left unattended. 

ii) The persons deputed as shift in-charge shall be well conversant with the operation of 

fire fighting equipment and the contractor shall keep the fire fighting system intact 

and utilize whenever necessary. 

iii) Operating personnel shall report to the concerned officer in-charge the important 

iv) 

occurrences, breakdowns and defects observed within the Sub-station premises. 

The telephone communication, system should entirely be utilized for Company's 

work only. If it is observed that the same have been used for any other purposes 

the recovery for such usage shall be made from the contractor. Any 

instructions/messages to the Sub-station shall be received and followed strictly. 

v) The routine & scheduled, periodical maintenance will be done by the Company staff. 

However the help of available staff has to be given by the contractor as and when 

required for any type of maintenance work. 


Page 25

vi) 

Line man „B‟ & above license holder, who can handle and operate the Substation as 

mentioned in the scope above as skilled electrician and as unskilled (Helper) at least 

7 th class passed with minimum one year experience in similar type of job. 

vii) The contactor will furnish bio – data along with testimonials of the staffs proposed to 

be engaged by him to the Engineer – in – Charge, at least two weeks ahead from the 

proposed date of employment and he will engage such staff after screening and 

obtaining clearance from Engineer – In – Charge. The clearance issued by the office 

will not absolve/responsibility of the contractor for misconduct of his staff members. 

During the period of contract, Engineer– in – Charge will have authority to 

ask the contractor to remove/replace any staff members in the event of any 

misconduct of the later. For this purpose decision of Engineer – in – Charge 

will be final. The contractor may also engage ex-employees of 

DISCOMs/GRIDCO/OPTCL/OHPC/other PSUs having suitable valid license. 

viii) The required man power to be decided & engaged by contractors for operation of 

each 33/11 KV round O/clock, basically 

i) „A‟ shift 6.00 Hrs to 14 Hrs., 

„B‟ shift 14.00 Hrs to 22.00 Hrs, 

„C‟ shift 22.00Hrs to 6.00Hrs. 

The Contractor shall comply all provision of minimum wages act, 1948, Contract 

labour (Regulation and Abolition) Act 1970 and rules framed there under other 

labour laws affecting contract labour that may be brought in to time to time. Details 

of payment calculation should be submitted with break up along with price bid. 

Necessary supporting documents, GR copies, any other proof should be submitted 

with price bid in envelop No.2. 

6.0 Deployment 

i) Mere deployment of MANPOWER does not fulfill the obligation of contract. 

Contractor will be responsible for satisfactory operation of all the systems under 

the scope of contract and smooth functioning of electrical services in the NESCO. 

ii) 

During operation & Maintenance, if required more skilled/unskilled workers may 

be deployed by the contractor to complete the work without much interruption of 

electricity supply to different/any part of the Network. 

iii) In case of break down immediate action must be taken to rectify the fault and 

restore the supply within reasonable time as per norms of NESCO, failing which 

penalty clause will be invoked. 

7.0 Detailed Terms and Conditions for providing Manpower for electrical 

operation in NESCO 

i) Contractors should provide 2 sets of uniforms of approved color for 

the employees deputed in NESCO at his own cost along with one pair of safety 

shoes. 


Page 26

ii) 

In order to ensure that the fulfillment of statutory obligations, contractors shall 

ensure that the payment of wages of the workmen of the contractor is made 

through cheques only. 

iii) The contractor shall issue the identity cards to his workmen and/or name plate on 

Uniform at his own cost and shall duly intimate in writing to the Engineer-in-charge 

as and when there is any change. 

iv) 

The contractor shall ensure to provide an alternate qualified manpower or replace 

with a standby in case any of the regular staff deployed is absent or on leave. 

The contractor shall be responsible for the safety of all the items of 

furniture, plants, office equipment and other fittings provided in the premises 

and shall be liable to make good of any loss to the same if damaged during the 

execution of their duties which shall be recoverable from his monthly bill or other dues 

payable to the contractor by the company. A copy of the inventory items shall be 

supplied to him. 

v) The monthly bills for the service shall be submitted by the contractor at the end of 

every month and the same will be settled by the NESCO normally by 10 th of every 

month. The bills rendered after 10 th would be liable for payment after 25 th of the month. 

vii) The contractor shall ensure that the workmen deployed by him behave decently 

and do not indulge themselves in any such activities, which are unbecoming on the 

part of a person working in the Company. The staff on duty shall not consume any 

intoxicants or liquor. 

viii) The contractor shall be responsible for the good conduct and behavior of his 

supervisory staff or any other staff member. The contractor shall also be 

responsible for the good moral character of his employees and get police antecedents 

verified before engaging in the job. The contractor shall terminate the services of 

such employees at their own risk and responsibility on the recommendation of 

the Engineer in charge or any other officer designated by the NESCO on 

finding the same unbecoming, Indiscipline or involved in consuming intoxication or 

liquor or doing illegal activity. The contractor shall issue necessary instruction to its 

employees to act upon the instructions given by the supervisory staff of the Centre 

vix) The successful contractor who is awarded with the outsourcing of operation of 

33/11KV Sub- station contract shall sign a joint inventory having list of S/S, 

equipment/ T&P and other items existing in the Sub-Station on the day of taking the 

contract. Inventory registers shall be maintained for all items to know the 

consumption / replacement over a period. He shall be responsible to replenish any 

shortages found during routine checks by the NESCO authority. 

vx) 

The contractor shall submit an advance program of engagements with names of 

employees in each month for succeeding month. The details of challans and payment 

made to EPF commissioner with copy of challans for the preceding month are to be 


Page 27

submitted along with each claim for considering release of subsequent payments. 

vxi) The amount of service tax is inclusive of the BID amount. The details of service 

tax payments made to central excise and customs along with copy of challans for the 

previous month shall be submitted during each month along with claims. There should 

be no increase or variation in the contract price even in case of changes in service tax. 

vxii) The contractor shall be liable for payment of workman compensation to workman 

engaged by him in case of any accident during the operation & Maintenance of annual 

operation & maintenance contract. 

vxiii) The contractor shall also be liable to take relevant insurance coverage under ESI for 

all his employees. The contractor shall enclose copies of challans in proof of deposit 

of monthly PF / ESI dues along with the bill. 

vxiv) NESCO shall not be responsible for any labour dispute arises or litigation out of 

the assignment between employee and the contractor. 

vxiii) NESCO shall not be responsible in any way for the employment of the 

employees of contractor in the NESCO area during operation contract. 

8.0 SPECIAL TERMS AND CONDITIONS (STC) 

8.1 Site E n g i n e e r /Supervisor: 

The contractor‟s supervisor shall be available at all times for receiving 

instructions from the authorities of NESCO. He shall also attend all site meetings & 

co-ordination meetings & arrange to carry out work smoothly as per the agreed 

time schedule. Any instruction given to the site supervisor shall be construed as if 

the same is given to the contractor. The contractor shall provide the 

electricians who have undergone the basic training supply all the Tools / 

equipments to handle any emergencies with regard to electrical maintenance. 

8.2 Corrupt or Fraudulent Practices: 

8.2.1 Bidders & Suppliers shall observe t h e highest standard of e t h i c s during t 

h e procurement and execution of the contract. 

8.2.2 NESCO will reject a proposal for award of contract if it detects t h a t the 

successful Bidder has been involved in corrupt or fraudulent practices in competing 

for the contract in question. Even if such thing is detected after award of contract, 

the contract will be cancelled forthwith without any notice. 

8.2.3 NESCO will declare a firm ineligible, either indefinitely or for a stated period of 

time, to be awarded a contract if it at any time determines that the firm has 

engaged in corrupt or fraudulent practices in competing for this bid, or in 

executing the contract. 

8.3 Time of Contract will be one year from the date of effectiveness of the order and 

may be renewed on mutually agreed period. 

8.4 Any material required for making good the damages will be brought by the contractor 

at his own cost and risk, and such material should be of proper brand and of good 

quality. 

8.5 In case failure of power from OPTCL or from the other supplying agency, the 


Page 28

massage should be intimated to the officers by contractor‟s personnel for restoration of 

power. 

8.5.1 The firm will be responsible for the security/insurance of their staff working at site. 

NESCO shall not be responsible in any manner in case of any accident/ mishappening 

with the employees of contractor. 

8.5.2 Technical evaluation committee during technical evaluation will also review the past 

performance of the contractor to examine technical qualification. 

9.0 Additional Terms and Conditions:- 

9.1 The bidding contractors if desired may visit the site to get acquainted of the 

prevailing conditions, communication and transportation facility, working hour 

security aspects etc. besides condition of the plant equipment to be operated, 

before quoting for the job. Subsequently no complaint regarding loss of labour 

expenses, items of work not included, scope of work variation etc. will be 

entertained . 

9.2 The contractor should submit detailed general and shift duty chart of proposed staff to 

be deployed one week advance before start of every month and schedule of detailed 

works to be carried out. 

9.3 The contractor should submit list of spare parts required to carry out operation & minor 

maintenance works well in advance to the NESCO. 

9.4 Contractor should follow all safety norms and provide necessary safety equipments at 

his own cost. In case of any accident during the operation & m aintenance of 

the equipment leading to injuries /damaged to human beings equipments 

and / or loss of life, the contractor shall be fully responsible for settlement of all 

claims and indemnify NESCO against any claims arising out of such incidents. 

9.5 Every employee shall have to be enrolled for the membership of employees, 

provided fund in accordance of the provision or "Employee provident fund" and 

Misc. provision Act. 1952 with all the amendments as may be enacted by the 

provident fund commissioner from time to time. 

9.6 The contractor shall be responsible for deduction towards E.P.F. contribution 

from workers and remittance to E.P.E. authorities together with an equal amount 

contribution by himself and show records to this effect as and when desired. 

9.7 The contractor shall obtain necessary license and competency certificate from the 

electrical inspectorate to handle the lines equipment to the workers employed by 

him. 

9.8 In every case in which by virtue of the provision ; of section 12, subsection (10 of the 

workmen's compensation Act. 1923 the Company is obliged to pay 

compensation to workmen engaged by the contractor in execution of the works, the 

Company will recover from the amount of the compensation so paid without 

prejudice to the right of the Company under section 12 subsection (2) of the said 

Act, the Company shall be at liberty to recover such amount or any part thereof by 


Page 29

deducting it from the deposit or from any sum due by the Company or the 

contractor whether this contract or otherwise. Company shall not be bound to 

context any claim made against it under section 12, subsection (1) of the said act, 

except on the written request of the contractor and upon his having given to the 

company full security for all costs for which the Company might become liable in 

consequence of contesting such claim. 

9.9 The equipments and control Room handed over to contractor and other things 

connected there shall remain at the risk and sole charge of the contractor till 

completion of contract period and till completion certificate has been obtained 

from EE. Until such delivery of the substations, the contractor shall at his own 

cost take all precautions necessary to keep all the equipments, material building 

and other things connected their with from any loss or damage and in the event of 

the same or any part there of being lost or damage, he shall forthwith reinstate and 

make good such loss or damage at his own cost. 

9.10 On the breach of any terms and conditions of this contract or failure in 

implementing the statutory rules and regulations by the contractor the Company 

shall be entitled to forfeit the security deposit or the balance thereof that may at the 

time be remaining and to realize and retain the same as damages and 

compensation for the said breach but without prejudice to the right of the 

Company to recover any further sum as damages from any sums due or which may 

become due to the contractor by company for otherwise howsoever. 

9.11 The contractor shall not issue any line clear permit without consent of the 

Company officials, However, the shift personnel should give line clear permit with 

consent of NESCO officer in the proper format whenever it is requisitioned by the 

proper authority duly following all precautions for isolating the circuit such as 

Tripping of the breaker and opening of isolator and proper earthing of equipment 

etc. 

9.12 The contract can be terminated by NESCO without assigning any reasons by 

giving a notice of 30 days period at any time during the period of 

contract. No c l a i m f o r a n y c o m p e n s a t i o n will h o w e v e r be entertained due 

to such termination prior to the expiry of stipulated period of contract. 

Dy. General Manager (Pur. & Store) 

NESCO, Balasore, 


Page 30

SECTION – V 

PRICE BID AND FORMATS 

FOR 




Page 31

(To be kept in the envelope Part-II) 

PRICE BID 

ANNEXURE-I 

Sl. 

No. 

Description No. of 33/11 

KV S/S to be 

outsourced 

Monthly 

FIRM rate Per 

S/s per Month 

( in Rs.) 

Total Amount 

(in Rs.) 

5 = 3 X 4 

1 2 3 4 5 

Operation and minor maintenance including 

manning watch & ward of 33/11 KV Substation 

and equipments on work contract 

basis as per scope of work and specification 

round the clock under NESCO area. 

i) Balasore Circle 2 

ii) Bhadrak circle 8 

iii) Jajpur Circle 15 

iv) Baripada Circle 8 

v) Keonjhar Circle 9 

Total 42 

( In figure Rupees ) 

NOTES :i) Rates are inclusive of service tax and all other applicable taxes & charges. 

ii) The number of substation are tentative and can vary. 

iii) Rate analysis to be furnished . 

Name of Bidder : 

Signature of bidder with Seal 

Date: 


Page 32

ANNEXURE-II 

PRICE BREAKUP PER SUB-STATION (in Rupees) 

(To be submitted along with price bid) 

(To be kept in the envelope Part-II) 

SL. 

No. 

Monthly payment per Sub-station(S/s) 

Details under applicable Minimum Wages 

Act, as per State Government circular 

applicable for Engineering . 

Skilled 

Technician 

Unskilled 

Technician 

Any other 

Staffs 

A) I. Basic Wages (attach documentary Evidence ) 

II. Special Allowances/Variables DA (attach 

documentary evidence) 

Total 

A 

B) I. H.R.A. ( %) 

II. P.F. ( %) 

III. E.S.I. ( %) 

IV Payment of Bonus ( %) 

V. Payment of Leave Wages ( %) 

VI. charges toward Uniform per month 

VII National Holiday compensation, if any 

VIII Other Statutory Payments, If any and its%- 

----- (Attach documentary evidence) 

IX Any other Payment 

Total B 

Sub Total A+B 

C) Service Charges on A+B ( %) 

Sub Total A+B+C 

D) Service Tax on the sub Total (A+B+C) (%) 

Total Rate per Employee ( = A+B+C+D) 

E) 

F) No. of Employee 

G) Total Cost = E x F 

H) Grand Total Per Substation = 

NB: Bidder has to declare that “ We hereby declare that while quoting the above price , we have taken 

into account the entire statutory taxes & levies , as applicable till date.” 

Signature of bidder with Seal 


Page 33

GENERAL INFORMATION 

(To be kept in the envelope Part-I “Commercial /Technical Bid) 

* Strike off, whichever is not applicable. 

* Separate sheets should be used, wherever necessary. 

1 Name of the Bidder 

a) Postal Address 

b) Telephone / FAX No. 

c) E-mail address 

d) 

Whether bidder is a Firm or Company 

2 If Firm, confirm whether the firm is proprietary 

( attached the proof) 

a) Name of Proprietor 

b) E-mail address & Phone No./ Fax No. 

3 If Company: 

Attach Proof of Company Registration along 

with a copy of the Partnership Deed / 

Article of Association and Memorandum of 

Understanding Proprietorship/ Partnership / Private 

Limited / Public Limited. 

4 Name and designation of the representative of 

the Bidder to whom all reference shall be 

made to expedite technical coordination. 

5 Have the company / firm to pay arrear of 

income tax? If yes, up to what amount and 

pertaining to which period. 

6 Has any Govt. Dept / Undertaking ever debarred 

the company / firm from executing any work? 

7 Any other information that bidder may like to give 

in order to highlight his bid. 

ANNEXURE-III 

Sign and Seal of Bidder 

(Signature of the partner / manager 

/ Managing partner / 

Director with rubber stamp 

of the firm 


Page 34

ANNEXURE-IV 

COMMERCIAL INFORMATION 


* Strike off, whichever is not applicable. 

* Separate sheets should be used, wherever necessary. 

Sr. No. Particulars Details 

1 Earnest Money details 

a) 

Bank Draft / BG in favour of the “North Eastern 

Electricity Supply Company of Odisha Ltd.” 

b) Amount of EMD & full details (in Rs.) 

2 Service Tax Registration Number 

Place 

Signature of Contractor 

With seal of firm 

Date 

Name (in full) 

Designation 


Page 35

PAST EXPERIENCE 

ANNEXURE- V 


We furnish herewith the record of our performance and experience in respect of the 

similar works undertaken by us as follows: - 

Sr. 

No. 

Name & Address of 

order placing 

authority 

Order No. and Date 

placed during last 3 

years 

Value of 

Order 

Remarks 

1 2 3 4 5 

Place 



Date 


Designation 

Note: - Photocopy of the order & performance report should be enclosed. 


Page 36

COMMERCIAL DEVIATION 

ANNEXURE- VI 


The Commercial Deviation & Variation to the specification stipulated in the 

tender, for the items quoted, as under: - 

Sr. 

No. 

Condition 

Clause No of 

Tender Document 

Page No of Tender 

Document 

Statement of 

Deviations and 

Variations 

1 2 3 4 5 

Except aforesaid deviations, the entire order, if placed, on us shall be executed 

in accordance with your specifications and any other conditions, variations/deviations etc. 

if found, elsewhere in our offer should not be given any consideration while finalizing 

the tender. 

Place 

Date 




Designation. 


Page 37

TECHNICAL DEVIATION 

ANNEXURE- VII 


The Technical Deviations & variations to the specifications stipulated in the 

tender, for the item quoted are, as under: - 

Sr. 

No. 

Condition 

Clause No of 

Tender Document 

Page No of Tender 

Document 

Statement of 

Deviations and 

Variations 

1 2 3 4 5 

Except aforesaid deviations, the entire order, if placed, on us shall be executed in 

accordance with your specifications and any other conditions, variations/deviations etc. if 

found, elsewhere in our offer should not be given any consideration while finalizing the 

tender. 

Place 



Date 


Designation 


Page 38

ANNEXURE- VIII 

DECLARATION OF RELATIONSHIP FORMAT 


DECLARATION BY THE TENDERER 

(To be submitted on non judicial stamp paper of Rs. 100/-) 

I ……………………………………….………………………...….. sole 

proprietor of firm / authorised signatory of Company of 

M/s……………………………............……………………………. hereby declare that 

the following serving or retired officers or employees of the NESCO (including 

companies formed) or have shares in the Company or have interest in the firm. 

1. Name(s) (i) (ii) (iii) 

2. Status in NESCO/Other 

DISCOM of Odisha 

3. Address / Telephone No.(s) 

4. Status in the firm 

AND / OR 

The relationship of the sole proprietor of the firm exists with the following 

serving or retired officer or employees of NESCO/Other DISCOM of Odisha (including 

companies formed). The relationship to the extent of Wife, Father, Mother, Son, 

Daughter, Son-in-law or Daughter-in-law, Nephew & Niece etc., is to be considered. 

1. Name(s) (i) (ii) (iii) 

2. Status in NESCO/Other DISCOM of Odisha 

3. Address/Telephone No.(s) 

4. Relationship with the proprietor. 

SIGNATURE OF THE TENDERER 

NAME 

STATUS IN THE COMPANY 

AFFIXED SEAL OF THE COMPANY 


Page 39

ANNEXURE- IX 

UNDERTAKING FOR PAYMENT OF MINIMUM WAGES & TO 

FOLLOW GOVERNMENT RULES 


(To be submitted on non judicial stamp paper of Rs. 100/-) 

I / We undertake that I / We are aware of Minimum Wage Act-1948 and 

accordingly orders issued by the District Collector of concerned district in respect of 

minimum wages to be paid to labourers / employees. 

I also undertake that in case of order placed on me for outsourcing of operation & 

minor maintenance of 33/11 KV S/s, I / We would pay wages not less than the 

minimum wage ordered by respective District Collector. I / We would also follow other 

directives issued by District Collector in this respect and rules & guidelines issued by 

Govt. of India 

/ Govt. of MP for engaging labourers / employees. 

SIGNATURE OF THE TENDERER 

NAME 

STATUS IN THE COMPANY 

AFFIXED SEAL OF THE COMPANY 


Page 40

FORMATS 

BID SECURITY FORM 

Whereas ………………… [Name of the Bidder], (hereinafter called “the Bidder”) has submitted its bid 

dated …………… [date of submission of bid] for repair / maintenance of …………………….. [name 

and/or description of the goods ], (hereinafter called “the Bid”). 

KNOW ALL PEOPLE by these presents that WE, ……………… [name of bank] having our registered 

office at ……………………[address of bank] (hereinafter called “the Bank”), are bound unto ……………… 

[name of the Distco.] (hereinafter called “the Owner”) in the sum of ………………… for which payment well 

and truly to be made to the said Owner, the Bank binds itself, its successors, and assigns by these presents. 

Sealed with the Common Seal of the said Bank this ………….. day of ……………….. 20……………. . 

THE CONDITIONS of this obligation are: 

1. If the Bidder 

(a) Withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form; or 

(b) Does not accept the correction of errors in accordance with the Bid Specification or 

2. If the Bidder, having been notified of the acceptance of its Bid by the Owner during 

the period of bid validity; 

(a) fails or refuses to execute the Contract Form, if required; or 

(b) fails or refuses to furnish the Earnest money , in accordance with the Bid Specification; 

We undertake to pay to the Owner up to the above amount upon receipt of its first written demand, 

without the Owner having to substantiate its demand, provided that in its demand the Owner will 

note that the amount claimed by it is due to it, owing to the occurrence of one or both of the two 

conditions, specifying the occurred condition or conditions. 

This guarantee will remain in force up to ………………(six months from the opening of the bid / 

Specification Date) and any demand in respect thereof should reach the Bank not later than the above date. 

______________________________ 

(Signature of the Bank) 

Note: 

This shall be executed on a Rs. 50/- non –judicial stamp paper issued by a 

Scheduled Bank.by domestic Bidders only. 


Page 41

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT 

(ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) 

Ref Date Bank Guarantee No: 

In accordance with invitation to Tender Notice No.--------- Dated ------------- of North Eastern Electricity 

Supply Company of Odisha Ltd. [herein after referred to as the NESCO] for the purchase of 

(name of Material) 

M/s 

Address 

wish/wished to participate in the said tender and 

as the Bank Guarantee for the sum of Rs. 

[Rupees 

Valid for a period of ………… days (in words) is 

required to be submitted by the Bidder. 

1.We the 

[Indicate the Name of the Bank] 

[Hereinafter referred to as „the Bank‟] at the request of M/S 

[Herein after referred to as 

supplier (s)] do hereby unequivocally and unconditionally guarantee and undertake to pay during the above 

said period, on written request by NESCO an amount not exceeding Rs. 

to the NESCO, 

without any reservation. The guarantee would remain valid up to 4.00 PM of 

_ [date] and 

if any further extension to this is required, the same will be extended on receiving instructions from M/s 

on whose behalf this guarantee has been issued. 

2. We the [Indicate the name of the bank] do hereby further 

undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand 

from the NESCO stating that the amount claimed is due by way of loss or damage caused to or would be 

caused to or suffered by the NESCO by reason of any breach by the said supplier [s] of any of the terms or 

conditions or failure to perform the said Bid. Any such demand made on the Bank shall be conclusive as 

regards the amount due and payable by the Bank under this guarantee. However, our liability under this 

guarantee shall be restricted to an amount not exceeding Rs. 

(in wards) 

3. We, the Bank undertake to pay the NESCO any money so demanded not withstanding any 

dispute or disputes so raised by the supplier [s] in any suit or proceeding instituted/pending before any Court or 

Tribunal relating thereto, our liability under this agreement being absolute and unequivocal. The payment so 


Page 42

made by us under this bond shall be a valid discharge of our liability for payment there under 

and the supplier(s)shall have no claim against us for making such payment. 

4. We, the _Bank [Indicate the name of the bank] or our local branch at 

Balasore further agree that the guarantee herein contain shall remain in full force and effect 

during the aforesaid period of -------------- days and it shall continue to be so enforceable till 

all the dues of the NESCO under by virtue of the said Bid have been fully paid and its claims 

satisfied or discharged or till NESCO certifies that the terms and conditions of the said Bid 

have been fully and properly carried out by the said Supplier [s] and accordingly 

discharges this guarantee. Unless a demand or claim under this guarantee is made on 

us in writing on or before the (date) we shall be discharged from all liability under 

this guarantee thereafter. 

5. We, the Bank [Indicate the name of the bank] or our local branch at Balasore 

further agree that the NESCO shall have the fullest liberty without our consent and 

without affecting in any manner our obligations here under to vary any of the terms and 

conditions of the said Bid or to extend time of performance by the said Supplier [s] from 

time to time or to postpone for any time or from time to time any of the powers 

exercisable by the NESCO against the said supplier [s] and to forbear or enforce any of the 

terms and conditions relating to the said bid and we shall not be relieved from our 

liability by reason of any such variation, postponement or extension being granted to the 

said Supplier [s] or for any forbearance act or omission on the part of the NESCO or any 

indulgence by the NESCO to the said Supplier[s] or by any such matter or thing 

whatsoever which under the law relating to sureties would but for this provision, have effect of 

so relieving us. 

6. This guarantee will not be discharged due to the change in the name, style and constitution 

of the Bank or the supplier [s]. 

7. We, the Bank or our local branch at Balasore lastly undertake not revoke 

this Guarantee during its currency except with the previous consent of the NESCO in writing. 

8. We, the Bank further agree that this guarantee shall also 

be invokable at our place of business at Balasore in the State of Odisha. 

Dated Day of 2012. 

Witness ((Signature, names & address) For [Indicate the nameof Bank] 

1 Power of Attorney No. 

2 Date: ----- 

SEAL OF BANK 

Note: The non-judicial stamp paper of worth Rs.100/- shall be purchased in the 

name of the bank, which has issued the bank guarantee. 


Page 43

NORTH EASTERN ELECTRICITY SUPPLY COMPANY OF ... - Nesco

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