revised RFP Document - Uttar Pradesh Tourism

DEPARTMENT OF TOURISM 

GOVERNMENT OF UTTAR PRADESH 

REQUEST FOR PROPOSAL (RFP) 

FOR SELECTION OF 

PROJECT MANAGEMENT CONSULTANT 

FOR 

INTEGRATED INFRASTRUCTURE 

DEVELOPMENT AROUND TAJ 

NOVEMBER 2012 

(Revised based on Pre-bid Queries raised by Applicants) 

Department of Tourism, Government of Uttar Pradesh 

Paryatan Bhawan, C-13, Vipin Khand, Gomti Nagar, Lucknow: 226 010

Disclaimer 

The information contained in this Request for Proposal (the “RFP”) document or subsequently provided to 

Applicants, whether in documentary or any other form by or on behalf of the Authority or any of their 

employees or advisors, is provided to Applicants, on the terms and conditions set out in this RFP and such 

other terms and conditions subject to which such information is provided. 

This RFP is not an agreement and is neither an offer nor invitation of offer by the Authority to the prospective 

Applicants or any other person. The purpose of this RFP is to provide interested parties with information that 

may be useful to them in making their Proposal pursuant to this RFP. This RFP includes statements, which 

reflect various assumptions and assessments arrived at by the Authority in relation to the Consultancy. Such 

assumptions, assessments and statements do not purport to contain all the information that each Applicant 

may require. This RFP may not be appropriate for all persons, and it is not possible for the Authority, its 

employees or advisors to consider the investment objectives, financial situation and particular needs of each 

party who reads or uses this RFP. The assumptions, assessments, statements and information contained in 

this RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore, conduct its 

own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and 

completeness of the assumptions, assessments, statements and information contained in this RFP and obtain 

independent advice from appropriate sources. 

Information provided in this RFP to the Applicants is on a wide range of matters, some of which depends 

upon interpretation of law. The information given is not an exhaustive account of statutory requirements and 

should not be regarded as a complete or authoritative statement of law. The Authority accepts no 

responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. 

The Authority, its employees and advisors make no representation or warranty and shall have no liability to 

any person, including any Applicant under any law, statute, rules or regulations or tort, principles of 

restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or 

be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, 

adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or 

information contained therein or deemed to form part of this RFP or arising in any way in this Selection 

Process. 

The Authority also accepts no liability of any nature whether resulting from negligence or otherwise 

howsoever caused arising from reliance of any Applicant upon the statements contained in this RFP. 

The Authority may in its absolute discretion, but without being under any obligation to do so, update, amend 

or supplement the information, assessment or assumptions contained in this RFP. 

The issue of this RFP does not imply that the Authority is bound to select an Applicant or to appoint the 

Selected Applicant, as the case may be, for the Consultancy and the Authority reserves the right to reject all 

or any of the Proposals without assigning any reason whatsoever. 

The Applicant shall bear all its costs associated with or relating to the preparation and submission of its 

Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with 

any demonstrations or presentations which may be required by the Authority or any other costs incurred in 

connection with or relating to its Proposal. All such costs and expenses will remain with the Applicant and the 

Authority shall not be liable in any manner whatsoever for the same or for any other costs or other expenses 

incurred by an Applicant in preparation or submission of the Proposal, regardless of the conduct or outcome 

of the Selection Process. 

Request for Proposal 1


Contents 

1 INTRODUCTION................................................................................................... 4 

1.1 Background ............................................................................................................... 4 

1.2 Request for Proposal ................................................................................................. 4 

1.3 Due diligence by Applicants ..................................................................................... 5 

1.4 Sale of RFP Document .............................................................................................. 5 

1.5 Validity of the Proposal ............................................................................................ 5 

1.6 Selection Process of a Consultant ............................................................................. 5 

1.7 Schedule of Selection Process .................................................................................. 5 

1.8 Pre-Proposal Conference .......................................................................................... 6 

1.9 Communications ....................................................................................................... 6 

2 INSTRUCTIONS TO APPLICANTS .................................................................. 6 

2.1 Scope of Proposal ...................................................................................................... 6 

2.2 Conditions of Eligibility of Applicants .................................................................... 7 

2.3 Conflict of Interest .................................................................................................... 9 

2.4 Number of Proposals ................................................................................................. 9 

2.5 Cost of Proposal ........................................................................................................ 9 

2.6 Site visit and verification of information .................................................................. 9 

2.7 Acknowledgement by Applicant ............................................................................ 10 

2.8 Right to reject any or all Proposals ......................................................................... 10 

2.9 Contents of the RFP Document .............................................................................. 10 

2.10 Clarifications ........................................................................................................... 11 

2.11 Amendment of RFP Document .............................................................................. 12 

2.12 Language ................................................................................................................. 12 

2.13 Format and signing of Proposal .............................................................................. 12 

2.14 Technical Proposal .................................................................................................. 13 

2.15 Financial Proposal ................................................................................................... 14 

2.16 Submission of Proposal ........................................................................................... 14 

2.17 Proposal Due Date ................................................................................................... 15 

2.18 Late Proposals ......................................................................................................... 15 

2.19 Modification/ substitution/ withdrawal of Proposals ............................................. 15 

2.20 Bid Security ............................................................................................................. 15 

2.21 Evaluation of Proposals .......................................................................................... 16 

2.22 Confidentiality ......................................................................................................... 17 

2.23 Clarifications ........................................................................................................... 17 

2.24 Substitution of Key Personnel ................................................................................ 18 

2.25 Indemnity ................................................................................................................. 18 



2.26 Award of Consultancy ............................................................................................ 18 

2.27 Execution of Agreement ......................................................................................... 18 

2.28 Commencement of Assignment .............................................................................. 18 

2.29 Proprietary data ....................................................................................................... 19 

3 CRITERIA FOR EVALUATION ...................................................................... 19 

3.1 Evaluation of Technical Proposals ......................................................................... 19 

3.2 Evaluation of Financial Proposal ............................................................................ 25 

4 FRAUD AND CORRUPT PRACTICES ........................................................... 26 

4.1 General .................................................................................................................... 26 

5 MISCELLANEOUS ............................................................................................. 27 

5.1 Pre-proposal Conference ......................................................................................... 27 

5.2 Performance security ............................................................................................... 28 

5.3 Period of Consultancy ............................................................................................. 28 



1 INTRODUCTION 

1.1 Background 

1.1.1 Agra is a popular tourist destination and home to World Heritage Sites and 

internationally known historical monuments of Taj Mahal, Agra Fort, and 

Fatehpur Sikri. Agra is at a distance of 200 kilometres from India’s capital city 

New Delhi, and approximately 300 kilometres from the State capital Lucknow. 

According to a study carried out by the Tourism Ministry, Government of India, 

about 35 percent of foreign tourists visit India only to see the Taj Mahal that is 

not only Agra's number one landmark but also India's top heritage site. Taj 

Mahal is situated on the Eastern bank of river Yamuna. The Taj Mahal is 

located in Tajganj Municipal ward of Agra. The area is surrounded by famous 

Sahjahan Park and Taj Nature Walk. 

1.1.2 Department of Tourism, Government of Uttar Pradesh, the nodal agency for 

implementing tourism infrastructure in the state is making various endeavours to 

improve infrastructure around Taj Mahal. Based on a recent study, the Authority 

has identified the following components of world class quality befitting to the 

World Heritage Site of the Taj to be implemented in a time bound manner (the 

“Project”). 

a. Development of world class approach roads to Taj Mahal (East Gate, West 

Gate and South Gate approach road) 

b. Development of Tajganj infrastructure 

c. Development of adjoining gardens (Sahjahan Garden, Taj Nature Walk, 

Mehtab Bagh) and 

d. Landscaping of nearby river front 

1.1.3 In pursuance of the above, Director General Tourism, Government of Uttar 

Pradesh (“Authority”) has decided to carry out the process for selection of a 

Project Management Consultant (“Consultant”) for providing Consultancy 

services for the Project in prescribed format set out in this RFP Document. 

1.1.4 Scope of Consultancy is mentioned in Schedule I of this RFP Document. 

1.2 Request for Proposal 

1.2.1 The Authority invites Proposals (the “Proposal or Bid”) for selection of a 

Consultant to prepare detailed project reports, detailed engineering and detailed 

estimates based on necessary surveys, review and approval of existing designs 

and drawings, obtain the necessary approvals and clearances required for Project 

implementation, assist the Authority in procuring Contractors, day to day 

supervision, monitoring of progress and quality of construction, erection and 

installation work, reporting and ensuring compliance by the Contractor with the 

design and specifications during implementation period of the Project 

(“Consultancy”) through an open competitive Selection Process in accordance 

with the procedure set out herein. 



1.3 Due diligence by Applicants 

1.3.1 Applicants are encouraged to inform themselves fully about the Assignment and 

the local conditions before submitting the Proposal by paying a visit to the 

Authority and the Project site, sending written queries to the Authority, and 

attending a Pre-Proposal Conference on the date and time specified in Clause 

1.8. 

1.4 Sale of RFP Document 

1.4.1 RFP document can be obtained between 1100 hrs and 1600 hrs on all working 

days from October 27, 2012 to November 30, 2012 from the office of Director 

General, Tourism, Government of Uttar Pradesh, Paryatan Bhawan, C-13, Vipin 

Khand, Gomti Nagar, Lucknow on payment of a fee of Rs. 10,000 (Rupees Ten 

thousand) only (cost of RFP Document) in the form of a Demand Draft drawn 

on any Nationalised/Scheduled Bank in India in favour of Director General, 

Tourism, Government of Uttar Pradesh and payable at Lucknow. The RFP 

Document can also be downloaded from the Official Website of the Authority 

(www.up-tourism.com/tender). In case of a downloaded form, the Applicant has 

to provide the aforesaid Demand Draft along with the Proposal. The Proposal 

without the aforesaid Demand Draft will not be considered. The cost of RFP 

Document is not refundable in any case. 

1.5 Validity of the Proposal 

1.5.1 The Proposal shall be valid for a period of 180 days from the date of opening of 

the Financial Proposal. 

1.6 Selection Process of a Consultant 

1.6.1 The Authority has adopted a two stage selection process (collectively the 

“Selection Process”) in evaluating the Proposals comprising Technical and 

Financial proposals to be submitted in two separate sealed envelopes. In the first 

stage, a technical evaluation will be carried out as specified in Clause 3.1. In the 

second stage, the financial evaluation will be carried out as specified in Clause 

3.2. The weightage to Technical and Financial Proposals would be 80% and 

20% respectively. The Applicant scoring maximum Total Marks would be 

recommended for selection. 

1.7 Schedule of Selection Process 

1.7.1 The Authority would endeavour to adhere to the following schedule: 

Last date for receiving November 19, 2012 

queries/clarifications 

Proposal Due Date (PDD) December 03, 2012 

Opening of Technical Proposals December 03, 2012 

15.30 Hrs. at Conference Hall, Paryatan 

Bhawan, C-13, Vipin Khand, Gomti Nagar 

Lucknow: 226 010 



Opening of Financial Proposals 

Letter of Intent (LOI) 

Signing of Agreement 

To be intimated later 

Within 15 days from opening of Financial 

Proposals 

Within 15 days from issuance of LOI 

1.8 Pre-Proposal Conference 

1.8.1 The pre-proposal conference will be held to explain the Project and scope of work 

in detail to the prospective Applicants. This opportunity will also be used for 

obtaining the feedback on RFP by the prospective Applicants. The date, time and 

venue of Pre-Proposal Conference shall be: 

Date November 16, 2012 

Time 

15.00 Hrs 

Venue 

Conference Hall, 4 th Floor, Paryatan Bhawan, Lucknow 

1.9 Communications 

1.9.1 All communications including the submission of Proposal should be addressed 

to: 

Manoj Kumar Singh, IAS 

Director General, Tourism 

Government of Uttar Pradesh 

Paryatan Bhawan, C-13, Vipin Khand, Gomti Nagar 


Phone: 91-522-2308916, 2307095, E-mail: upstdc@up-tourism.com 

1.9.2 For the purpose of site visit and other queries the Applicants are required to 

contact the below mentioned person: 

Manoj Panda (Project Management Unit) 

Contact No: 07381010273 

E-mail: pandamanoj@rediffmail.com 

2 INSTRUCTIONS TO APPLICANTS 

2.1 Scope of Proposal 

2.1.1 Detailed description of the objectives, scope of services, deliverables and other 

requirements relating to this proposal are specified in this RFP. In case an 

Applicant possesses the requisite experience and capabilities required for 

undertaking the Consultancy, it may participate in the Selection Process in 

response to this invitation to offer. The manner in which the Proposal is required 

to be submitted, evaluated and accepted is explained in this RFP. 

2.1.2 Applicants are advised that the selection of Consultant shall be on the basis of 

an evaluation by the Authority through the Selection Process specified in this 

RFP. Applicants shall be deemed to have understood and agreed that no 

explanation or justification for any aspect of the Selection Process will be given 



and that the Authority’s decisions are without any right of appeal whatsoever. 

2.1.3 The Applicant shall submit its Proposal in the prescribed RFP Document and 

manner specified in this RFP. The Technical Proposal shall be submitted in the 

form at Appendix-I and the Financial Proposal shall be submitted in the form at 

Appendix-II. 

2.2 Conditions of Eligibility of Applicants 

2.2.1 Applicants must read carefully the minimum conditions of eligibility (the 

“Conditions of Eligibility”) provided herein. Proposals of only those 

Applicants who satisfy the Conditions of Eligibility will be considered for 

evaluation. 

2.2.2 The Applicants eligible for participating in the Assignment shall be a company 

registered in India under the Companies Act, 1956 with existence from the last 

three years fulfilling each of the following requirements. The Applicant can also 

be a Consortium of maximum three companies with a Lead member: 

Technical Capacity: Experience as Project Management Consultant for at least 

three (3) completed Eligible Assignments, with minimum cost of each project of 

Rs. 50 crores (excluding cost of land) 

Financial Capacity: The Applicant shall have an average annual turnover of at 

least Rs 25 crores in last three financial years (2009-2010, 2010-2011, 2011- 

2012). The Financial Capacity has to be met by the Lead Member only. 

2.2.3 The Applicant should have a team of experts and specialists (“Key Personnel”) 

in their respective areas of expertise and managerial/support staff such that the 

Applicant should be able to complete the Consultancy within the specified time 

schedule. The Applicant may associate various Key Personnel in the proposed 

team 

2.2.4 The Project Manager shall be deployed within 7 days of the written intimation 

issued by the Authority whereas the other members of the Team shall be 

deployed within 15 days of written intimation issued by the Authority, as 

required. The composition of the Consultant Team shall be as follows: 

Team 

Team Leader/ 

Project 

Manager 

Civil 

Engineer 

(Building and 

Infra.) 

Educational 

Qualification 

Graduation in 

Civil 

Engineering/ 

Architecture 

Bachelor in 

Engineering 

Length of 

Professional 

Experience 

(in Years) 

Experience on Eligible 

Assignments 

15 He should have led Project 

Management teams for 2 

Eligible Assignments. 

10 He should have worked as a 

Building/ Infrastructure 

Engineer for 1 Eligible 

Assignments 


Civil 

Engineer 

(Water 

supply/ 

sanitation) 

Design / 

Structural 

Engineer 

Electrical 

Engineer 

Landscape 

Planner 

Cultural 

Heritage 

Conservation 

Specialist 

Community 

Development 

Specialist/ 

Livelihood 

Expert 

Procurement 

Specialist 

Safeguards 

Specialist- 

Environment 

Project 

Monitoring 

Specialist 

Bachelor in 

Engineering 

Bachelor in 

Civil 

Engineering 

Bachelor in 

Electrical 

Engineering 

PG in 

Architecture / 

Degree in 

Landscape 

Architecture/ 

Planning 

PG in 

Conservation 

Planning/Cons 

ervation 

Management 

PG in Social 

science/ 

Management 

or related field 

Bachelor in 

Civil 

Engineering 

Bachelor in 

Planning/ 

Environment/ 

Ecology 

Bachelor in 

Civil 

Engineering 



Water supply/ Sanitation 

Engineer for 1 Eligible 

Assignments 

10 He should work as Design 

and Structural engineer 

10 He should have worked as an 

Electrical Engineer for 1 

Eligible Assignments 


Landscape Planner for 1 



Conservation Specialist for 1 



Community Development 

Specialist for 1 Eligible 

Assignments 


Procurement Specialist for 2 


10 He should have worked as an 

Environmental Specialist for 

1 Eligible Assignments 


Project Monitoring Specialist 

for 1 Eligible Assignments 

Support Staff 

Transport Planner, Site Engineer, Auto CAD Operator etc. 

2.2.5 The Applicant shall enclose with Proposal its Audited Annual Accounts 

certified by its Statutory Auditors /Chartered Accountants that ordinarily audits 

the annual accounts of the Applicant. 

2.2.6 Any entity which has been barred by the Central Government, or any State 

Government, or a statutory authority or a public sector undertaking, as the case 

may be, from participating in any project, and the bar subsists as on the date of 

Proposal, would not be eligible to submit a Proposal either by itself or through 

its Associate. 



2.2.7 An Applicant should have, during the last three years, neither failed to perform 

on any agreement, as evidenced by imposition of a penalty by an arbitral or 

judicial authority or a judicial pronouncement or arbitration award against the 

Applicant, nor been expelled from any project or agreement nor have had any 

agreement terminated for breach by such Applicant. 

2.3 Conflict of Interest 

2.3.1 An Applicant shall not have a Conflict of Interest that may affect the Selection 

Process or the Consultancy. Any Applicant found to have a Conflict of Interest 

shall be disqualified. In the event of disqualification, the Authority shall forfeit 

and appropriate the Bid Security without prejudice to any other right or remedy 

that may be available to the Authority hereunder or otherwise. 

For the purpose of this RFP Document, “Conflict of Interest” means the 

Applicant and its member shall not be involved in execution of the Project. 

2.3.2 The Authority requires that the Consultant provides professional, objective, and 

impartial advice and at all times hold the Authority’s interests paramount, avoid 

conflicts with other assignments or its own interests, and act without any 

consideration for future work. The Consultant shall not accept or engage in any 

assignment that would be in conflict with its prior or current obligations to other 

clients, or that may place it in a position of not being able to carry out the 

assignment in the best interests of the Authority. 

2.3.3 An Applicant appointed to provide Consultancy for this Project, shall be 

disqualified from subsequently providing goods or works or services related to 

the construction and operation of the same Project and any breach of this 

obligation shall be construed as Conflict of Interest. 

2.4 Number of Proposals 

2.4.1 No Applicant shall submit more than one Proposal for the Consultancy. 

2.5 Cost of Proposal 

2.5.1 The Applicants shall be responsible for all of the costs associated with the 

preparation of their Proposals and their participation in the Selection Process, 

visits to the Authority, Project site et cetera. The Authority will not be 

responsible or in any way liable for such costs, regardless of the conduct or 

outcome of the Selection Process. 

2.6 Site visit and verification of information 

2.6.1 Applicants are encouraged to submit their respective Proposals after visiting the 

Project site and ascertaining for themselves the site conditions, traffic, location, 

surroundings, climate, access to the site, availability of drawings and other data 

with the Authority. 



2.7 Acknowledgement by Applicant 

2.7.1 It shall be deemed that by submitting the Proposal, the Applicant has: 

a. made a complete and careful examination of the RFP Document; 

b. received all relevant information requested from the Authority; 

c. acknowledged and accepted the risk of inadequacy, error or mistake in the 

information provided in the RFP Document or furnished by or on behalf of 

the Authority or relating to any of the matters referred to in Clause 2.6 

above; 

d. satisfied itself about all matters, things and information, including matters 

referred to in Clause 2.6 herein above, necessary and required for 

submitting an informed Application and performance of all of its 

obligations thereunder; 

e. acknowledged that it does not have a Conflict of Interest; and 

f. agreed to be bound by the undertaking provided by it under and in terms 

hereof. 

2.7.2 The Authority shall not be liable for any omission, mistake or error on the part 

of the Applicant in respect of any of the above or on account of any matter or 

thing arising out of or concerning or relating to RFP Document or the Selection 

Process, including any error or mistake therein or in any information or data 

given by the Authority. 

2.8 Right to reject any or all Proposals 

2.8.1 Notwithstanding anything contained in this RFP Document, the Authority 

reserves the right to accept or reject any or all Proposal and to annul the 

Selection Process at any time without any liability or any obligation for such 

acceptance, rejection or annulment, and without assigning any reasons thereof. 

2.8.2 Without prejudice to the generality of Clause 2.8.1, the Authority reserves the 

right to reject any Proposal if: 

a. at any time, a material misrepresentation is made or discovered, or 

b. the Applicant does not provide, within the time specified by the Authority, 

the supplemental information sought by the Authority for evaluation of the 

Proposal. 

c. Misrepresentation/ improper response by the Applicant may lead to the 

disqualification of the Applicant. If such disqualification / rejection occurs 

after the Proposals have been opened and the highest ranking Applicant 

gets disqualified /rejected, then the Authority reserves the right to consider 

the next best Applicant, or take any other measure as may be deemed fit in 

the sole discretion of the Authority, including annulment of the Selection 

Process. 

2.9 Contents of the RFP Document 

2.9.1 This RFP Document comprises the Disclaimer set forth hereinabove, the 

contents as listed below and will additionally include any Addendum / 

Amendment issued in accordance with Clause 2.11: 



Request for Proposal 

1 Introduction 

2 Instructions to Applicants 

3 Criteria for Evaluation 

4 Fraud and corrupt practices 

5 Miscellaneous 

Schedules 

1 Terms of Reference 

2 Form of Agreement 

Appendices 

Appendix-I Technical Proposal 

Form 1 Letter of Proposal 

Form 2 Power of Attorney 

Form 3 Particulars of the Applicant 

Form 4 Financial Capacity of Applicant 

Form 5 Proposed Methodology and Work Plan 

Form 6 Abstract of Eligible Assignments of the Applicant 

Form 7 

Form 8 

Form 9 

Form 10 

Appendix-II 

Form 1 

Form 2 

2.10 Clarifications 

Details of Eligible Assignments of Applicant 

Experience in Consultancy in preparation of DPR/Detailed 

Engineering for other similar work in the infrastructure 

sectors 

Particulars of Personnel to be deployed 

CV of Key Personnel 

Financial Proposal 

Deployment Schedule 

Financial Proposal 

2.10.1 Applicants requiring any clarification on the RFP Document may send their 

queries to the Authority in writing before the date mentioned in the Schedule of 

Selection Process at Clause 1.7. The envelopes shall clearly bear the following 

identification: 

“Queries/Request for Additional Information concerning RFP Document for 

Integrated Infrastructure Development around Taj” 

The Authority shall endeavour to respond to the queries within the period 

specified therein but not later than 7 (seven) days prior to the Proposal Due 

Date. The responses will be sent by e-mail. The Authority will post the reply to 

all such queries on the Official Website and copies thereof will also be 

circulated to all Applicants who have purchased the RFP Document without 

identifying the source of queries. 

2.10.2 The Authority reserves the right not to respond to any questions or provide any 

clarifications, in its sole discretion, and nothing in this Clause 2.10 shall be 

construed as obliging the Authority to respond to any question or to provide any 

clarification. 



2.11 Amendment of RFP Document 

2.11.1 At any time prior to the last date for submission of Proposal, the Authority may, 

for any reason, whether at its own initiative or in response to clarifications 

requested by an Applicant, modify the RFP document by the issuance of 

Addendum/ Amendment and posting it on the Official Website. 

2.11.2 All such amendments will be notified in writing through fax or e-mail to all 

Applicants who have purchased the RFP document. The amendments will also 

be posted on the Official Website along with the revised RFP Document 

containing the amendments and will be binding on all Applicants. 

2.11.3 In order to afford the Applicants a reasonable time for taking an amendment into 

account, or for any other reason, the Authority may, in its sole discretion, extend 

the Proposal Due Date. 

2.12 Language 

2.12.1 The Proposal with all accompanying documents and all communications in 

relation to or concerning the Selection Process shall be in English language and 

strictly on the prescribed forms provided in this RFP Document. No supporting 

document or printed literature shall be submitted with the Proposal unless 

specifically asked for and in case any of these Documents is in another 

language, it must be accompanied by a true translation of that document in 

English, in which case, for all purposes of interpretation of the Proposal, the 

translation in English shall prevail. 

2.13 Format and signing of Proposal 

2.13.1 The Applicant shall provide all the information sought under this RFP 

Document. The Authority would evaluate only those Proposals that are received 

in the specified forms and complete in all respects. 

2.13.2 The Applicant shall prepare one original set of the Proposal (together with 

copies of Documents required to be submitted along therewith pursuant to this 

RFP) and clearly marked “ORIGINAL”. 

2.13.3 The Proposal and its copy shall be typed or written in indelible ink and signed 

by the authorised signatory of the Applicant who shall initial each page, in blue 

ink. In case of printed and published Documents, only the cover shall be 

initialled. All the alterations, omissions, additions, or any other amendments 

made to the Proposal shall be initialled by the person(s) signing the Proposal. 

The Proposals must be signed by the authorised representative holding the 

Power of Attorney of the Applicant. 

A copy of the Power of Attorney certified under the hands of Director of the 

Applicant and notarised by a notary public in the form specified in Appendix-I 

(Form-2) shall accompany the Proposal. 



2.14 Technical Proposal 

2.14.1 Applicant shall submit the technical proposal in Appendix-I “Technical 

Proposal”. 

2.14.2 While submitting the Technical Proposal, the Applicant shall, in particular, ensure 

that: 

a. The Bid Security is provided; 

b. all forms are submitted in the prescribed formats and signed by the 

authorised prescribed signatories; 

c. Power of Attorney, if applicable, is executed as per para 2.13.3 above; 

d. Curriculum Vitae (CVs) of all Key Personnel (as against para 2.2.4) have 

been included; 

e. CVs have been recently signed and dated in blue ink by the respective 

Personnel and countersigned by the Applicant. Photocopy or unsigned / 

countersigned CVs shall be rejected; 

f. Key Personnel would be available for the period indicated in the TOR; 

g. the Proposal is responsive in terms of Clause 2.21.2 

2.14.3 Failure to comply with the requirements spelt out in this Clause 2.14 shall make 

the Proposal liable to be rejected. 

2.14.4 If an individual Key Personnel makes a false averment regarding his qualification, 

experience or other particulars, or his commitment regarding availability for the 

Assignment is not fulfilled at any stage after signing of the Agreement, he shall be 

liable to be debarred for any future assignment of the Authority. The award of this 

Consultancy to the Applicant may also be liable to cancellation in such an event. 

2.14.5 The Technical Proposal shall not include any financial information relating to 

the Financial Proposal. 

2.14.6 The Authority reserves the right to verify all statements, information and 

documents, submitted by the Applicant in response to the RFP Document. Any 

such verification or the lack of such verification by the Authority to undertake 

such verification shall not relieve the Applicant of its obligations or liabilities 

hereunder nor will it affect any rights of the Authority thereunder. 

2.14.7 In case it is found during the evaluation or at any time before signing of the 

Agreement or after its execution and during the period of subsistence thereof, that 

one or more of the eligibility conditions have not been met by the Applicant or the 

Applicant has made material misrepresentation or has given any materially 

incorrect or false information, the Applicant shall be disqualified forthwith if not 

yet appointed as the Consultant either by issue of the LOI or entering into of the 

Agreement, and if the Selected Applicant has already been issued the LOI or has 

entered into the Agreement, as the case may be, the same shall, notwithstanding 

anything to the contrary contained therein or in this RFP Document, be liable to 

be terminated, by a communication in writing by the Authority without the 

Authority being liable in any manner whatsoever to the Applicant or Consultant, 

as the case may be. 



In such an event, the Authority shall forfeit and appropriate the Bid Security as 

mutually agreed pre-estimated compensation and damages payable to the 

Authority for, inter alia, time, cost and effort of the Authority, without prejudice 

to any other right or remedy that may be available to the Authority. 

2.15 Financial Proposal 

2.15.1 Applicants shall submit the Financial Proposal in the Appendix-II “Financial 

Proposal” clearly indicating the total cost of the Consultancy (Form-2 of 

Appendix-II) in both figures and words, in Indian Rupees, and signed by the 

Applicant’s Authorised Representative. In the event of any difference between 

figures and words, the amount indicated in words shall prevail. In the event of a 

difference between the arithmetic total and the total shown in the Financial 

Proposal, the lower of the two shall prevail. 

2.15.2 While submitting the Financial Proposal, the Applicant shall ensure the following: 

a. All the costs associated with the assignment shall be included in the 

Financial Proposal. These shall normally cover remuneration for all the 

Personnel (Expatriate and Resident, in the field, office, accommodation, 

air fare, equipment, printing of documents, surveys, geo-technical 

investigations. The total amount indicated in the Financial Proposal shall 

be without any condition attached or subject to any assumption, and shall 

be final and binding. In case any assumption or condition is indicated in 

the Financial Proposal, it shall be considered non-responsive and liable to 

be rejected. 

b. The Financial Proposal shall take into account all expenses and tax 

liabilities. For the avoidance of doubt, it is clarified that all taxes shall be 

deemed to be included in the costs shown under different items of the 

Financial Proposal. Further, all payments shall be subject to deduction of 

taxes at source as per Applicable Laws. 

c. Costs (including break down of costs) shall be expressed in INR. 

2.16 Submission of Proposal 

2.16.1 The Applicants shall submit the Proposal in hard bound/spiral bound form with 

all pages numbered serially and by giving an index of submissions. Each page of 

the submission shall be initialled by the Applicant or Authorised Representative 

of the Applicant as per the terms of the RFP Document. In case the Proposal is 

submitted on the RFP Document downloaded from Official Website, the 

Applicant shall be responsible for its accuracy and correctness as per the version 

uploaded by the Authority and shall ensure that there are no changes caused in 

the content of the downloaded Document. In case of any discrepancy between 

the downloaded or photocopied version of the RFP Document and the original 

RFP Document issued by the Authority, the latter shall prevail. 

2.16.2 The Proposal will be sealed in an outer envelope which will bear the address of 

the Authority, Consultancy name and the name and address of the Applicant. 



2.16.3 If the envelope is not sealed and marked as instructed above, the Authority 

assumes no responsibility for the misplacement or premature opening of the 

contents of the Proposal submitted and consequent losses, if any, suffered by the 

Applicant. 

2.16.4 The aforesaid outer envelope will contain two separate sealed envelopes; one 

clearly marked ‘Technical Proposal’ and the other clearly marked ‘Financial 

Proposal’. The envelope marked “Technical Proposal” shall contain: 

a. Application in the prescribed format (Form-1 of Appendix-I) along with 

Forms 2 to 10 of Appendix-I and supporting documents; and 

b. Bid security as specified in Clause 2.20.1 

The envelope marked “Financial Proposal” shall contain the Financial Proposal 

in the prescribed format (Forms 1 & 2 of Appendix-II). 

2.16.5 The completed Proposal must be delivered on or before the specified time on 

Proposal Due Date. Proposals submitted by fax, telex, telegram or e-mail shall 

not be entertained. 

2.17 Proposal Due Date 

2.17.1 Proposal should be submitted at or before 1500 hrs on the Proposal Due Date 

specified at Clause 1.7 at the address provided in Clause 1.9 in the manner and 

form as detailed in this RFP Document. A receipt thereof should be obtained 

from the person specified therein. 

2.17.2 The Authority may, in its sole discretion, extend the Proposal Due Date by 

issuing an Addendum in accordance with Clause 2.11 uniformly for all 

Applicants. 

2.18 Late Proposals 

2.18.1 Proposals received by the Authority after the specified time on Proposal Due 

Date shall not be eligible for consideration and shall be summarily rejected. 

2.19 Modification/ substitution/ withdrawal of Proposals 

2.19.1 No Proposal shall be modified, substituted, or withdrawn by the Applicant after 

the Proposal is submitted according to the provision Clause 2.17.1 above. 

2.19.2 Any alteration / modification in the Proposal or additional information or 

material supplied subsequent to its submission unless the same has been 

expressly sought for by the Authority, shall be disregarded. 

2.20 Bid Security 

2.20.1 The Applicant shall furnish as part of its Proposal, a Bid Security of Rs. 

1,00,000.00 (Rupees One Lakh) only in the form of a Demand Draft issued by 

the Nationalised/Scheduled Banks in India in favour of the Director General, 



Tourism, Government of Uttar Pradesh payable at Lucknow (the “Bid 

Security”). 

2.20.2 The Bid Security shall be refunded to the unsuccessful Applicants within a 

period of two (2) weeks from the date of signing of Agreement with the 

Successful Applicant. The Bid security of the Successful Applicant shall be 

refunded after signing of Agreement and submission of Performance Security. 

2.20.3 Any Proposal not accompanied by the Bid Security shall be rejected by the 

Authority as nonresponsive. 

2.20.4 The Authority shall not be liable to pay any interest on the Bid Security amount. 

2.20.5 The Applicant, by submitting its Application pursuant to this RFP Document, 

shall be deemed to have acknowledged that without prejudice to the Authority’s 

any other right or remedy hereunder or in law or otherwise, the Bid Security 

shall be forfeited and appropriated by the Authority under the following 

conditions: 

a. If an Applicant submits a non-responsive Proposal; 

b. If an Applicant engages in any of the Prohibited Practices specified in 

Section 4 of this RFP Document; 

c. If an Applicant withdraws its Proposal during the period of its validity as 

specified in this RFP Document and as extended by the Applicant from 

time to time; 

d. In the case of the Successful Applicant, if the said Applicant fails to (i) 

sign the Agreement or (ii) found to have a Conflict of Interest as specified 

in Clause 2.3 

2.21 Evaluation of Proposals 

2.21.1 The Authority shall open the Proposals at 1530 hours on the Proposal Due Date, 

at the place specified in Clause 1.7 in the presence of the Applicants or their 

authorised representatives who choose to attend. The authorised representative 

shall produce satisfactory evidence of authority from the Applicant for whom he 

is representing before opening of the proposal. The envelopes marked 

“Technical Proposal” shall be opened first. The envelopes marked “Financial 

Proposal” shall be kept sealed for opening at a later date. 

2.21.2 Prior to evaluation of Proposals, the Authority will determine whether each 

Proposal is responsive to the requirements of the RFP. The Authority may, in its 

sole discretion, reject any Proposal that is not responsive hereunder. A Proposal 

shall be considered responsive only if: 

a. the Technical Proposal is received in the form specified at Appendix-I; 

b. it is received by the Proposal Due Date including any extension thereof 

pursuant to Clause 2.17; 

c. it is accompanied by the Bid Security as specified in Clause 2.20.1. 

d. it is signed, sealed, bound together in hard cover and marked as stipulated 

in Clauses 2.13 and 2.16; 



e. it is accompanied by the Power of Attorney as specified in Clause 2.13.3; 

f. it contains all the information (complete in all respects) as requested in 

this RFP Document; 

g. it does not contain any condition or qualification; and 

h. it is not non-responsive in terms hereof. 

2.21.3 The Authority reserves the right to reject any Proposal which is non-responsive 

and no request for alteration, modification, substitution or withdrawal shall be 

entertained by the Authority in respect of such Proposals. 

2.21.4 The Authority shall subsequently examine and evaluate Proposals in accordance 

with the Selection Process specified at Clause 1.6 and the criteria set out in 

Section 3 of this RFP Document. 

2.21.5 After the technical evaluation, the Authority shall prepare a list of shortlisted 

Applicants in terms of Clause 3.1 for opening of their Financial Proposals. A 

date, time and venue will be notified to all shortlisted Applicants for announcing 

the result of technical evaluation and opening of Financial Proposals. Before 

opening of the Financial Proposals, the list of shortlisted Applicants along with 

their Technical Score will be read out. The opening of Financial Proposals shall 

be done in presence of respective representatives of Applicants who choose to 

be present according to clause 2.21.1 above. The Authority will not entertain 

any query or clarification from Applicants who fail to qualify at any stage of the 

Selection Process. The financial evaluation of the Proposals shall be carried out 

in terms of Clauses 3.2. 

2.21.6 Any information contained in the Proposal shall not in any way be construed as 

binding on the Authority, its agents, successors or assigns, but shall be binding 

against the Applicant if the Consultancy is subsequently awarded to it. 

2.22 Confidentiality 

2.22.1 Information relating to the examination, clarification, evaluation, and 

recommendation for the selection of Applicants shall not be disclosed to any 

person who is not officially concerned with the process or is not a retained 

professional adviser advising the Authority in relation to matters arising out of, 

or concerning the Selection Process. The Authority will treat all information, 

submitted as part of the Proposal, in confidence and will require all those who 

have access to such material to treat the same in confidence. The Authority may 

not divulge any such information unless it is directed to do so by any statutory 

entity that has the power under law to require its disclosure or is to enforce or 

assert any right or privilege of the statutory entity and/or the Authority. 

2.23 Clarifications 

2.23.1 To facilitate evaluation of Proposals, the Authority may, at its sole discretion, 

seek clarifications from any Applicant regarding its Proposal. Such 

clarification(s) shall be provided within the time specified by the Authority for 

this purpose. Any request for clarification(s) and all clarification(s) in response 

thereto shall be in writing. 



2.23.2 If an Applicant does not provide clarifications sought under Clause 2.23.1 

within the specified time, its Proposal shall be liable to be rejected. In case the 

Proposal is not rejected, the Authority may proceed to evaluate the Proposal by 

construing the particulars requiring clarification to the best of its understanding, 

and the Applicant shall be barred from subsequently questioning such 

interpretation of the Authority. 

2.24 Substitution of Key Personnel 

2.24.1 The Authority will not normally consider any request of the Successful 

Applicant for substitution of Key Personnel as the ranking of the Applicant is 

based on the evaluation of Key Personnel and any change therein may upset the 

ranking. Substitution will, however, be permitted if the Key Personnel is not 

available for reasons of any incapacity or due to health, subject to equally or 

better qualified and experienced personnel being provided to the satisfaction of 

the Authority. 

2.24.2 Substitution of the Team Leader will not normally be considered and may lead 

to disqualification of the Applicant or termination of the Agreement. 

2.25 Indemnity 

2.25.1 The Applicant shall, subject to the provisions of the Agreement, indemnify the 

Authority for an amount not exceeding the value of the Agreement for any 

direct loss or damage that is caused due to any deficiency in services. 

2.26 Award of Consultancy 

2.26.1 After selection, a Letter of Intent (the “LOI”) shall be issued, in duplicate, by 

the Authority to the Successful Applicant and the Successful Applicant shall, 

within 7 (seven) days of the receipt of the LOI, sign and return the duplicate 

copy of the LOI in acknowledgement thereof to the Authority. In the event the 

duplicate copy of the LOI duly signed by the Successful Applicant is not 

received by the stipulated date, the Authority may, unless it consents to 

extension of time for submission thereof, appropriate the Bid Security of such 

Applicant. 

2.27 Execution of Agreement 

2.27.1 After acknowledgement of the LOI as aforesaid by the Successful Applicant, it 

shall execute the Consultancy Agreement in the form mentioned in Schedule 2 

within the period prescribed in Clause 1.7. The Successful Applicant shall not 

be entitled to seek any deviation in the Agreement. 

2.28 Commencement of Assignment 

2.28.1 The Successful Applicant shall commence the Services at the Project site within 

7 (seven) days of the date of the Agreement or such other date as may be 

mutually agreed. If the Successful Applicant fails to sign the Agreement as 

specified in Clause 2.27.1, the Bid Security shall be forfeited and appropriated 


in accordance with the provisions of Clause 2.20.5. 

2.29 Proprietary data 


2.29.1 Subject to the provisions of Clause 2.22, all documents and other information 

provided by the Authority or submitted by Successful Applicant to the Authority 

shall remain or become the property of the Authority. Successful Applicants 

may treat all information as strictly confidential. The Authority will not return 

any Proposal or any information related thereto. All information collected, 

analysed, processed or in whatever manner provided by the Applicant to the 

Authority in relation to the Consultancy shall be the property of the Authority. 

3 CRITERIA FOR EVALUATION 

3.1 Evaluation of Technical Proposals 

3.1.1 In the first stage, the Technical Proposal will be evaluated on the basis of 

Applicant’s experience, its understanding of TOR, proposed methodology and 

Work Plan, and the experience of Key Personnel. Only those Applicants whose 

Technical Proposals get a score of 80 marks or more out of 100 shall qualify for 

further consideration. 

3.1.2 A Proposal shall be rejected if the Team Leader scores less than 70% marks. In 

case the Selected Applicant has one Key Personnel, other than the Team Leader, 

who scores less than 70% marks, he would have to be replaced, with a better 

candidate who, in the opinion of the Authority, would score 70% or above. 

3.1.3 The scoring criteria to be used for evaluation shall be as follows: 

Parameter 

Experience in Consultancy for 

Eligible Assignment 

Experience in Consultancy in 

preparation of Detailed Project 

Report (DPR) for other similar 

work in the infrastructure 

sectors 

Annual 

Turnover 

Proposed Work Plan and 

Methodology 

Relevant Experience of the 

Maximum 

Criteria 

Marks 

30 3 Assignments: 18 Marks 

4 Marks for each additional 

Assignment subject to maximum 

of 30 Marks 

10 2.5 Marks each for other similar 

work in the infrastructure sectors 

(Maximum 4) 

5 Rs 25 crore and above: 5 marks 

10 Understanding: 2 Marks 

Methodology: 3 Marks 

Innovativeness/Comments on 

Terms of Reference: 2 Marks 

Work Program: 3 Marks 

Marking shall be done based on 

quality submission 

45 20% - Educational Qualification 



Key Personnel 

Team Leader/ Project Manager 8 

Civil Engineer (Building and 

4 

Infrastructure) 

Civil Engineer (Water supply/ 

4 

sanitation) 

Design/ Structural Engineer 4 

Electrical Engineer 4 

Landscape Planner 4 

Cultural Heritage Conservation 

3 

Specialist 

Community 

3 

Development/Livelihood 

Specialist 

Procurement Specialist 4 

Safeguards Specialist- 

3 

Environment 

Project Monitoring Specialist 4 

50% - Marks for the Eligible 

Assignments 

30% - other similar work in 

infrastructure sectors 

The details of the education and experience required for each position and terms 

of reference of each Applicant are as follows: 

Team Leader 

Education and Experience: Bachelors in Civil Engineer / Architecture with Post 

graduation in Planning / Project Management / or any engineering specialisation 

with around 15 years experience in design, management and supervision of urban 

infrastructure projects. Must have demonstrated leadership qualities. 

Terms of Reference 

a. Overall Management of the Project- manage all tasks required under the 

contract and ensure delivery of outputs in a timely and satisfactory manner 

in accordance with the overall project implementation schedule; 

b. Co-ordinate and assist the Authority in their functions and responsibilities 

design and implementation; 

c. Assist the Authority in coordinating with agencies such as ASI, Ministry of 

Tourism, Ministry of Culture, , other agencies and other stakeholders. 

d. Set up procedures and systems for overall project management and 

monitoring project implementation; 

e. Develop procedures and as necessary ensure transparent procurement 

including prequalification of contractors, evaluation of bids, awards of 

contracts etc., and assist the Department in undertaking bidding procedures 

including prequalification of the contractors, bidding, bid evaluation and 

preparation of bid evaluation reports and awards of contracts for 

procurement of equipment, materials and civil works for all contract 

packages; 

f. Provide solutions to the Authority on key technical issues; 



g. Oversee the design of the master plan and management plan for sites. 

h. Review preliminary design of the feasibility study including all sites, soil 

and other investigations and reconfirm all project components and contract 

packages, and specify surveys and investigations as necessary for detailed 

design; 

i. Contribute to design of all civil and structural design of the facilities and 

review detailed designs and associated bidding documents for all subproject 

components suitable for various procurement methods 

j. Assist the Authority with overall management and supervision of 

construction works including the resolution of contractual issues and 

preparation of as-built drawings; 

k. Review project implementation progress from the perspective of overall 

project management and detailed annual work plans, and recommend 

remedial measures as appropriate; 

l. Support the Authority in monitoring of sub projects, compliance with 

regard to assurance. 

Civil Engineer (for Building and Infrastructure and Water supply/ 

sanitation) 

Bachelors in Civil Engineering with around 10 years experience in design of civil 

structures including infrastructure services such as water supply, sanitation and 

solid waste management.. The engineer should be conversant with National/ 

International codes and best practices in design and management of historical 

sites. 


With overall guidance from the Team Leader and inputs from other specialists, 

will be responsible for review and management of all activities such as review of 

designs including structural elements, estimates, procurement, bid documents of 

all civil and infrastructural facilities. 

The Engineer shall: 

a. Prepare TORs and coordinate all surveys and investigations required for the 

design of improvements; 

b. Prepare DPRs and detailed engineering of all sub-components along with 

detailed estimate and BoQs 

c. Support the team on aspects relating to sourcing of construction material 

and related tests; 

d. Assist the Authority in appraising subprojects, preparing subproject 

appraisal reports and finalizing the bid documents; 

e. Assist in bidding procedures including invitation of bids, bid evaluation, 

and awards of contract; 

f. Support the Authority in preparation of Evaluation reports and related 

transactions; 

g. Assist the Authority with overall management of works and in the 

resolution of contractual issues. 

Electrical Engineer 

Bachelors in Electrical Engineering with around 10 years experience in design of 

electrical installations, layouts etc. The engineer should be conversant with 



National/ International codes and best practices in design and management of 

infrastructure projects. 


With overall guidance from the Team Leader and inputs from other specialists, 

will be responsible for design, review and management of all activities such as 

review of designs including estimates, procurement, bid documents of all 

electrical installations. 

The Engineer shall: 

a. Prepare TORs and coordinate all surveys and investigations required for the 

design of improvements; 

b. Prepare DPRs and detailed engineering of all sub-components along with 

detailed estimate and BoQs 

c. Support the team on aspects relating to sourcing of construction material 

and related tests; 

d. Assist the Authority in appraising subprojects, preparing subproject 

appraisal reports and finalizing the bid documents; 

e. Assist in bidding procedures including invitation of bids, bid evaluation, 

and awards of contract; 

f. Support the Authority in preparation of Evaluation reports and related 

transactions; 

g. Assist the Authority with overall management of works and in the 

resolution of contractual issues. 

Landscape Planner 

Degree in Architecture/ Landscape Planning with at least 10 years experience in 

preparation of Landscaping Plan for Parks, Streetscape, River front development, 

heritage building etc. Demonstrated ability to analyze site management problems; 

develop indicators; devise solutions, and design landscape components and 

supervise its construction. 


a. Active participation in finalisation of Master Plans and Action Plans 

b. Detailed design of River front development 

c. Lead design of TOR for surveys and investigations required for the works 

near monuments; 

d. Finalise documents for procurement of contractors for execution of 

landscaping work 

e. Responsibilities will include supervision of works. 

Cultural Heritage Conservation Specialist 

Degree in Architecture/ Conservation and formal training in heritage 

conservation/ with at least 15 years experience in a senior management position at 

a major archaeological or monumental site(s) subject to intensive visitor pressure. 

Demonstrated ability to analyze site management problems; develop indicators; 

devise solutions, and design conservation and heritage components and supervise 

its construction. 




a. Review the design as suggested in the Master Plans and Management Plans 

and its fit within the overall site; 

b. Lead design of TOR for surveys and investigations required for the works 

near monuments; 

c. Assess and, when necessary, mitigate the impact of the sub project’s 

physical and non-physical interventions on the affected monuments and 

their surrounding buffer zones. 

d. Based on approval of the best option for improvements and in discussion 

with the experts and engineers, coordinate design consultants work and in 

implementation of the proposed activities in all the sites. 

e. Prepare and Coordinate designs for all elements (including working 

drawings); 

f. Oversee the implementation of all conservation work, restoration, removal, 

addition, rearrangement and other interventions / alterations to the physical 

structure and layout of the area near monuments / structures and other sites 

in the vicinity with particular attention to preserving the authenticity and 

integrity of the physical heritage and facilitation of integrated cultural 

tourism; 

g. Provide input into the design of environmental and visitor infrastructure and 

services to ensure that their design and construction is in conformity with 

the authenticity and integrity of the sites and needs of integrated cultural 

tourism; 

h. Review estimates in consultation with (i) the engineers, (ii) associated 

bidding documents, assist Consultant in bidding procedures including 

invitation of bids, bid evaluation, and awards of contracts and (iii) assist the 

Consultant with overall management of construction works and in the 

resolution of contractual issues and preparation of as-built drawings; 

i. Assist Community development specialist in developing measures for 

sustainable management of heritage site and properties; 

j. In close collaboration with the Site Engineers and the Safeguards 

Specialists, devise protocols and systems for on-site monitoring and 

predictive modeling and reporting of the impact of tourism on the state of 

conservation of the monument, their buffer zones; the surrounding 

environment and the affected human communities; and 

k. Draft an operations manual for the implementation of the afore-mentioned 

protocols and systems and conduct workshop to training concerned staff in 

the application of the manual. 

l. Define the Management plan and measures to ensure implementation. 

Finalise and assist the Team in Master and management Plan in full 

publishable format, together with the necessary maps; technical annexes; 

and time-bound action plans for the implementation of the Master Plan. 

Community Development/Livelihood Specialist 

Education and Experience: Masters in Social Sciences/ Management, around 10 

years experience in community mobilization and community based heritage 

tourism product development focused on livelihood. Design of livelihood and 

community based tourism products and in community capacity building. 




a. Prepare TORs for value chain analysis and lead community mobilization 

activities and related product development actions; 

b. Lead workshops and community consultations; 

c. Co-ordinate all activities of this component; 

d. Define sub projects elements and the cost; 

e. Preparation of performance monitoring reports 

Procurement Specialist 

Education and Experience: Bachelors in Civil Engineering with at least 10 years 

of experience in procurement of goods and services. 


a. Prepare the procurement plan for all goods, works and services to be taken 

up during the Assignment and 

b. For specific activities under the Project support the Authority in finalizing 

of Bid Documents; 

c. Support in preparation of Evaluation reports and related transactions. 

Safeguards Specialist Environment 

Bachelor in Planning/ Environment/ Ecology with around 10 years experience in 

design and environment related safeguards for heritage property / site 

development and management. Should be conversant with relevant national and 

state Land and environmental laws, and orders/rulings of Hon’ble Courts. 


a. Planning and implementation of works in Project area in view of Hon’ble 

Court’s directions, and existing rules, laws and byelaws; 

b. Assistance and advice on institutional strengthening and capacity building 

at the Authority and field levels in regards to environmental practices; 

c. Ensure that baseline surveys, environmental monitoring plans and 

programs, initial environmental impact examinations (IEE) as may be 

required are carried out; 

d. Preparation of Authority’s procedure compliant environmental safeguard 

actions including impact assessments if any during the design stage; 

e. Management plan and mitigation measures; 

f. Oversight of implementation of environmental standards and safeguards as 

part of Project implementation; 

g. Participate in preparation of Master Plan for project area and contribute to 

the environmental safeguards to the plan and sub components; 

h. Preparation of performance monitoring reports. 

Project Monitoring Specialist 

Education and Experience: Masters in Engineering/ Planning with around 10 

years of experience in project performance monitoring, preferably projects 

pertaining to heritage sites developments and management or urban planning and 

development. 




In relation to the project outcomes and in discussion with the team, design the 

project performance monitoring mechanisms for the Project to include: 

a. Definition of the Project Performance Monitoring System (PPMS), forms 

and monitoring schedule; 

b. Set up systems and procedures for Project management, implementation 

and monitoring of the progress; 

c. Assist in preparing PPMS for the Program and ensure that the necessary 

independent inputs are in place when and where required; 

d. Specify the requirements from the Environmental Engineer/ Planner and 

Cultural Heritage Specialist (Supervision Consultants) specific 

requirements on outcome monitoring; 

e. Identifying and specifying the baseline indicators of the project for output 

and outcome monitoring of the Program. 

3.1.4 Eligible Assignments 

For the purposes of determining Conditions of Eligibility and for evaluating the 

Proposals under this RFP Document, advisory/ consultancy assignments in 

respect of preparation of Detailed Project Report (DPR)/ detailed engineering 

including engineering surveys and social and environmental impact assessment, 

community consultation, Project Management Consultancy Services involving 

independent review and approval of designs and drawings, preparation of bid 

documents, procurement of contractors, day to day supervision, monitoring of 

progress and quality of construction, erection and installation work, reporting 

and ensuring compliance by the Contractor with the Design and Specifications 

during implementation period for infrastructure development for the following 

type of projects shall be deemed as eligible assignments (the “Eligible 

Assignments”): 

Urban renewal project or Heritage project or 

Integrated infrastructure development works (Such as Building Works, Road 

works, Water supply, Drainage, Electrical Works, River front development, 

landscaping etc.) 

3.2 Evaluation of Financial Proposal 

3.2.1 In the second stage, the financial evaluation will be carried out. For financial 

evaluation, the total cost indicated in the Financial Proposal, will be considered. 

a) The Authority will determine whether the Financial Proposals are 

complete, unqualified and unconditional. The cost indicated in the 

Financial Proposal shall be deemed as final and reflecting the total cost of 

services. Omissions, if any, in costing any item shall not entitle the 

Applicant to be compensated and the liability to fulfil its obligations as 

per the TOR within the total quoted price shall be that of the Consultant. 

Applicants securing 80% marks in Technical Proposal shall qualify for 

opening of Financial Proposal. The weightage to Technical and Financial 

Proposals would be 80% and 20% respectively. 



b) The total marks obtained out of 100 marks in Technical Proposal shall be 

scaled down to a maximum of 80 as follows which shall henceforth be 

the total marks obtained by the Applicants against the Technical 

Proposal. 

Marks (maximum 80) on Technical Proposal (A) = 0.80 x Marks of 

Technical Proposal under evaluation 

c) The least Financial Proposal would be best Financial Proposal and shall 

be awarded 20 marks. Other Financial Proposals would be awarded 

marks out of maximum 20 based on following formula: 

Marks (maximum 20) on Financial Proposal (B) = 0.20 x (Lowest 

Financial Proposal/ Financial Proposal under evaluation) x100 

d) Total Marks = A+B 

e) The Bidder scoring maximum Total Marks would be recommended for 

selection. 

4 FRAUD AND CORRUPT PRACTICES 

4.1 General 

4.1.1 The Applicants and their respective officers, employees, agents and advisers shall 

observe the highest standard of ethics during the Selection Process. 

Notwithstanding anything to the contrary contained in this RFP Document, the 

Authority shall reject a Proposal without being liable in any manner whatsoever 

to the Applicant, if it determines that the Applicant has, directly or indirectly or 

through an agent, engaged in corrupt practice, fraudulent practice, coercive 

practice, undesirable practice or restrictive practice (collectively the “Prohibited 

Practices”) in the Selection Process. In such an event, the Authority shall, 

without prejudice to its any other rights or remedies, forfeit and appropriate the 

Bid Security or Performance Security, as the case may be. 

4.1.2 Without prejudice to the rights of the Authority under Clause 4.1.1 hereinabove 

and the rights and remedies which the Authority may have under the LOI or the 

Agreement, if an Applicant , as the case may be, is found by the Authority to have 

directly or indirectly or through an agent, engaged or indulged in any corrupt 

practice, fraudulent practice, coercive practice, undesirable practice or restrictive 

practice during the Selection Process, or after the issue of the LOI or the 

execution of the Agreement, such Applicant or Consultant shall not be eligible to 

participate in any tender or RFP issued by the Authority during a period of 2 

(two) years from the date such Applicant or Consultant, as the case may be, is 

found by the Authority to have directly or through an agent, engaged or indulged 

in any corrupt practice, fraudulent practice, coercive practice, undesirable practice 

or restrictive practice, as the case may be. 

4.1.3 For the purposes of this Section, the following terms shall have the meaning 

hereinafter respectively assigned to them: 



a. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, 

directly or indirectly, of anything of value to influence the action of any 

person connected with the Selection Process (for avoidance of doubt, 

offering of employment to or employing or engaging in any manner 

whatsoever, directly or indirectly, any official of the Authority who is or 

has been associated in any manner, directly or indirectly with the Selection 

Process or the LOI or has dealt with matters concerning the Agreement or 

arising therefrom, before or after the execution thereof, at any time prior to 

the expiry of one year from the date such official resigns or retires from or 

otherwise ceases to be in the service of the Authority, shall be deemed to 

constitute influencing the actions of a person connected with the Selection 

Process); or (ii) save as provided herein, engaging in any manner 

whatsoever, whether during the Selection Process or after the issue of the 

LOI or after the execution of the Agreement, as the case may be, any 

person in respect of any matter relating to the Project or the LOI or the 

Agreement, who at any time has been or is a legal, financial or technical 

consultant/ adviser of the Authority in relation to any matter concerning 

the Project; 

b. “fraudulent practice” means a misrepresentation or omission of facts or 

disclosure of incomplete facts, in order to influence the Selection Process; 

c. “coercive practice” means impairing or harming or threatening to impair 

or harm, directly or indirectly, any persons or property to influence any 

person’s participation or action in the Selection Process; 

d. “undesirable practice” means (i) establishing contact with any person 

connected with or employed or engaged by the Authority with the 

objective of canvassing, lobbying or in any manner influencing or 

attempting to influence the Selection Process; or (ii) having a Conflict of 

Interest; and 

e. “restrictive practice” means forming a cartel or arriving at any 

understanding or arrangement among Applicants with the objective of 

restricting or manipulating a full and fair competition in the Selection 

Process. 

5 MISCELLANEOUS 

5.1 Pre-proposal Conference 

5.1.1 Pre-Proposal Conference of the Applicants shall be convened at the designated 

date, time and place. A maximum of two representatives of each Applicant shall 

be allowed to participate on production of an authority letter from the Applicant. 

5.1.2 During the course of Pre-Proposal Conference, the Applicants will be free to 

seek clarifications and make suggestions for consideration of the Authority. The 

Authority shall endeavour to provide clarifications and such further information 

as it may, in its sole discretion, consider appropriate for facilitating a fair, 

transparent and competitive Selection Process. 



5.2 Performance security 

5.2.1 The successful Applicant will have to give a Bank Guarantee of an amount of 10 

percent of the Consultancy amount as Performance Security. Bank Guarantee 

shall be in favour of Director General Tourism, Government of Uttar Pradesh 

valid for the period of 30 months. Bank Guarantee shall be issued by any 

Nationalised or Scheduled Bank. Bank Guarantee shall be submitted 15 days 

before execution of Consultancy Agreement between Successful Consultant and 

Authority 

5.3 Period of Consultancy 

5.3.1 The Consultancy period shall be initially for two years effective from the date of 

signing of Agreement between Successful Consultant and the Authority which 

period may be extended by another term of one year. No additional payment 

shall be made for the execution of assigned work. However, if the Project cost 

increases subsequently by inclusion of new work then the payment shall be 

made on pro-rata basis. 



Schedules 



Schedule 1 

TERMS OF REFERENCE (TOR) 

1. Introduction 

The project components are mainly: East Gate Road, West Gate Road, South Gate 

Road, Fatehabad Road and Taj ganj Ward. The planning of work is supposed to be 

done for 1.0 km radius from outer boundary of Taj Mahal. The aggregated block 

estimated cost of the Project is expected around Rs 150 crore. The Authority is 

anticipating completing the Project within next 2 years that may need Project 

Management Services. However, the Authority shall have the discretion to increase 

or decrease the number of components under the Project. 

The Terms of Reference (the “TOR”) and the scope of the Consultancy for this 

assignment are specified below. 

2. Objective 

The prime objective of the assignment is to: 

a. Assist the Authority in creating and maintaining world class infrastructure in 

areas around Taj. 

b. Make arrangements for maintenance of created infrastructure on long term 

basis. 

c. Ensure greater participation by local communities in tourism-related 

economic and livelihood activities. 

3. Scope of Works 

Without limiting the scope, the Consultant has to work in close liaison with the 

Authority and will be responsible for the following tasks: 

a. The Consultant shall be responsible for overall supervision, coordination and 

management of the Project and its all sub-components 

b. Recently, the Authority has prepared a Detailed Project Report (DPR) of 

approach road and infrastructure in Tajganj ward that should be taken as a 

module of work and be reviewed and improved upon by the Consultant. 

Similarly improvement and development works of different 

Departments/Government Agencies are in progress at different stages in the 

Project Area which should be reviewed and improved upon by the Consultant 

to make them a part of the Master Plan. The main components which will 

form part of the detailed Master Plan are: 

 

 

 

Approach roads to Taj. 

Development of Tajganj ward’s basic urban infrastructure (such as 

water supply, sanitation, road and public transport, electricity, 

landscape, solid waste management, and environmental improvement) 

and incidental services (such as public toilets, street signage and 

lighting) at appropriate locations. 

Park development and landscaping of Riverfronts 



c. Review all existing Reports, DPRs, on-going projects and finalise the Master 

Plan based on ground checking subject to necessary surveys as required. 

d. The Consultant shall be responsible for effectively leading and taking 

initiative to manage, execute and implement the Project by carrying all 

necessary surveys and design the sub-projects plus ensuring proper 

construction supervision. 

e. The work entails co-ordination with many important stakeholders like the 

residents of the area, shop owners, Hotel owners and associations, 

Archaeological Survey of India, Central Industrial Security Force, the District 

Administration, Forest Department, Horticulture Department, Irrigation 

Department, Department of Tourism, Ministry of Tourism, Government of 

India, and Ministry of Culture, Government of India. There are a number of 

studies and documentation on Taj and surrounding area by many reputed 

institutions, which will be made available to the Consultant, which can be 

assimilated in the preparation of DPRs. 

Periodically conduct Stakeholder’s consultation meeting to incorporate 

necessary inputs/changes for the Master Plan and DPR 

Follow participatory approach while finalising the Master Plan 

f. The Consultant shall assist the Authority in getting necessary clearances and 

approvals as applicable from concerned authorities including Hon’ble Supreme 

Court and accordingly finalise the necessary documents. 

g. The Consultant shall prepare the Detailed Project Reports of identified 

components along with necessary engineering details for ease of 

implementation. 

h. The Consultant shall prepare all necessary procurement documents, carry out 

scrutiny and assist in processing of tender documents for the various works 

under the Project incorporating all statutory / mandatory provisions in respect 

of labour laws, taxes/ levies etc. as per relevant rules, and obtaining approval 

from the Authority. The Consultant shall assist the Authority in Tender 

Process Management which shall include pre tender meetings, compilation of 

queries, preparation of draft response, opening and evaluation of tenders, 

negotiation if required and signing of agreement etc. 

i. The Consultant shall be responsible for the day to day supervision of 

construction works at site through contractors, quality control, taking 

measurements, entering measurements in the Measurement Books certifying 

and finalizing the bill of contracts, handing over completed works and attend 

to audit queries & all arbitration / litigation cases with respect to the Project. 

j. The Consultant shall check and finalize contractor’s detailed programme of 

activities commensurate with the tender provisions, requirement of labour, 

materials and samples and delivery of products requiring long lead time 

procurement. 



k. The Consultant shall conduct preliminary interaction with the contractor and 

ensure timely release of drawings well in advance as per the requirement. 

l. The Consultant shall be responsible for the field supervision carrying out 

field tests on materials, structures etc. and obtaining necessary approvals 

thereon and maintaining adequate records thereof on the forms prescribed by 

the Authority. The Consultant shall ensure proper establishment of field 

laboratories/quality control equipments on site by contractors to conduct tests 

on materials/mixes being used for construction such as cement, steel, bricks, 

mortars, concretes et cetera. Essential gauges, instruments etc. should be got 

calibrated periodically. The Consultant shall maintain necessary site records 

and obtain data in support of the same. They shall carry out field and 

laboratory tests on materials of construction as well as partially or completely 

erected structures etc. and maintain adequate records thereof. 

m. The Consultant shall avoid cropping up of Extra items/ substituted items and 

deviations should strictly be avoided. However, in unavoidable circumstances 

extra items/substituted items, deviation the necessary statement duly 

supported by justification and analysis of rates shall be submitted as per 

CPWD/PWD formats or any other formats approved by the Authority along 

with Consultant’s recommendations for extra/substituted items. The 

Consultant should ensure that the case is put up for the Authority’s approval 

early enough so that in no case construction work suffers on this account. As 

regards grant of time extension cases, prior approval of the Authority should 

be obtained by the Consultant. 

n. The Consultant shall suggest modifications, if any, due to site conditions and 

submit the recommendations along with cost variations on account of the 

same to the Authority for approval. 

o. The Project Manager shall be responsible for the planning and monitoring 

progress by using modern methods of control such as computerized PERT / 

CPM (either by Primavera or MS-Projects), submission of progress reports of 

work executed monthly. Both financial and physical progress reports with 

reference to prefixed targets will be prepared. Constant review of progress 

within present time and cost parameters will have to be done. The Consultant 

shall suggest improvements from time to time. The Consultants inform the 

Authority of the progress of the Project vis-à-vis PERT/CPM controls on a 

monthly basis. 

p. The Consultant shall ensure the contractual obligation such as 

implementation of Labor laws, environmental/safety management system 

obligations and other statutory regulations are adhered during the 

construction to completion stage. 

q. The Consultant shall ensure adherence of safe working procedures at 

construction site and conduct safety audit at site and shall submit monthly 

safety audit reports to the Authority non-adherence to the safety instruction, 

unsafe practices followed by the contractor if any and shall report any 



accident and its analysis with recommended preventive and corrective 

actions. 

r. The Consultant shall be required to participate in the Project review meetings 

held from time to time by the Authority, as also to participate in emergency 

or extraordinary meetings held to deal with any emergency, force majeure 

event or other exigencies. 

s. The Consultant shall submit monthly compliance of environmental safe guard 

measures implemented by the contractors. 

t. The Consultant shall be responsible for assessing, verifying and sending 

replies to the day-to-day issues raised by the contractors during the execution 

of work or after completion of the work. However, in case of any claims with 

financial implication, approval of the Authority shall be obtained. Nothing 

extra will be paid to the consultant for such works. 

u. The Consultant shall provide all technical services/ guidance/ advice as may 

in any way relate to or arise out of the construction of the said work as have 

been entrusted to the Consultant by the Authority. 

v. The Consultant shall prepare a realistic cash flow/ expenses on budget head 

for the Project on available information and update the same as required on a 

regular basis to reflect the current status. 

w. The Consultant shall keep the Authority appraised of any delays; keep a 

hindrance register indicating all details of all such delays which will also be 

furnished with recommendations for approval of the Authority for grant of 

extension of time by the Authority to contractors. 

x. Reconciliation of the quantities for the final bill shall be done by the 

Consultant before the final bill is submitted to the Authority. The Consultant 

shall ensure that all the test reports /certificates, guarantees, warrantees bonds 

are obtained. 

y. Obtain and submit all the records and the records of any changes made in the 

works during the progress of works and submit adequate number of 

completion reports and completion drawings for the Project, prepared by the 

contractor/consultant incorporating all such changes, duly authenticated as 

required for obtaining “Completion/Occupancy Certificate" from statutory 

authorities, wherever required. 

z. Obtain certification and submit “As Built Drawings” prepared by the 

Contractor at an appropriate scale indicating the details of building, structure 

and services duly authenticating and supply 3 sets of as built/completion 

drawings to the Authority also hand over the originals of the completed 

drawings. 

aa. 

Submit two soft copies of the entire drawings / documents and two sets of 

drawings on reproducible paper for the works executed to the Authority. 



bb. Verification of work on its completion and issuing completion certificates 

(virtual as well as actual) for the completed works, so as to enable the 

Authority to record completion of the works. 

cc. 

Verification by taking and recording joint measurements of the final bill to be 

submitted by the contractors, process, certify and recommend as per the terms 

and conditions of contract agreement for release of final payment by the 

Authority and attend to the observations /queries raised while processing the 

same for payments by the Authority. 

dd. The Consultant shall also submit necessary information as required by the 

Authority for finalization of accounts. 

ee. 

ff. 

The Consultant shall maintain complete documentation and render all 

technical services as may in any way relate to or arise out of the construction 

of the said work as have been entrusted to the Consultant by the Authority. 

The Consultant shall get the “Maintenance Manual” for infrastructure and all 

the internal and external services prepared by the contractor (s). 

gg. Identification and quantification of estimated financial impact of the Project 

on Government resources; 

hh. Creating performance indicators/ parameters for maintenance of assets 

created. 

4. Deliverables 

Inception Report 

Within a month of mobilization, the Consultant will submit an Inception Report. The 

Inception Report should consist of a detailed work plan with detailed of 

implementation strategies for each sub-component. 

Master Plan and Action Plans 

Upon commencement, the Consultant, in close coordination with the Authority, shall 

prepare the Project’s Master Plan and Action Plan for the development of the said 

area. The Action Plan will include a detailed description of activities that are to be 

carried out for development in the Project area. The Action Plan will include 

quantitative and qualitative targets to be accomplished and a detailed schedule of 

actions and activities to be performed. The Action Plan will also detail the specific 

responsibilities for carrying out the tasks and key assumptions underlying the timely 

and effective carrying out of tasks and activities. This will be based on the surveys, 

reports, studies, and field visits of the Project area. The first Action Plan is due not 

later than two months after the mobilization of Team. 

Preparation of DPRs and Detailed Engineering 

The Consultant will update the existing Detailed Project Report prepared by the 

Authority. In addition, the Consultant shall prepare detailed engineering drawings of 

the sub-components based on necessary surveys, community consultations et cetera. 

for developing state of art infrastructure in Project area. The DPR will be split into 



independent but integral modules in a way that implementation of a module can be 

taken up separately which fits ultimately into the complete plan of scheme. This will 

be done in six months time from mobilization. 

Implementation of the Project 

In consultation with the Authority, the bidding documents for different modules be 

prepared and floated for procuring the services of a competent firm / company for 

execution of that module. The competent firm/ company be selected through 

transparent bidding. The work on first module should begin in four months from the 

date of commencement. The entire work envisaged in the DPR has to be completed 

in 24 months from the date of commencement. 

Monthly Progress Report 

The Consultant will submit following reports in the English language: 

 

 

Monthly progress reports to be prepared within two weeks of the end of each 

quarter and submitted to the Authority; and 

Project completion report within three months of physical completion of 

Project. 

Interim Report 

At the end of the every six months the Consultant will provide a broad view of the 

physical and institutional progress achieved, and make recommendations to the 

Authority on suitable modifications to successful implementation of the Project. 

Final Report 

A final report will be prepared and submitted to the Authority on completion of the 

Assignment. The detailed content and topic coverage will be determined by the 

Authority in consultation with other agencies concerned. 

5. Time and Payment Schedule 

Time schedule for important Deliverables of the Consultancy and the payment 

schedule linked to the specified Deliverables is given below: 

Sl.No. Description of Deliverables Month No. Payment 

1 Inception Report 1 5% 

2 Master Plan and Action Plans 2 5% 

3 DPRs and Detailed Engineering of all 3 10% 

Project components including 

necessary Surveys and Stakeholders 

consultation 

4 Initiation of procurement process, 4-23 70% 

signing of Agreements and actual 

execution of works/sub-components 

at Site – to be payable as per 

Statement of Expenses 

5 Completion of Services including 

submission of Final Report 

24 10% 



6. Working Arrangements 

The Consultant will be attached to the Authority and will be based at Project Site i.e. 

Agra from where the Consultant will carry out their duties. The Consultant will have 

frequent interactions with the field staff of different Departments and will assist and 

carry out on-the job training as a routine part of their activities. 

The Authority will provide suitable support facilities including all relevant and 

available reports, documents, maps, and photographs etc.. The Authority will 

provide suitable office space to the Consultant at Lucknow and their Site office at 

Agra. 

Consultant will be responsible to: 

Arranging for communication facilities (telephone, fax and internet) 

Arranging for refurbishment of office space, furniture, equipment etc as 

required for setting up and maintenance of its office; 

Arranging for communication, data processing, computers, printing 

equipments and necessary stationeries; 

Arranging for all transportation and travelling required for the Assignment 

and; 

Arranging for any training material, printouts, etc required for Consultancy 

services. 



Schedule 2 

Draft Consultancy Agreement 

THIS AGREEMENT (“Consultancy Agreement”) is made on the ___ th day of ____, 201* 

at Lucknow. 

BETWEEN: 

The Governor of Uttar Pradesh through Secretary, Department of Tourism, Government of 

Uttar Pradesh, having its office at Lucknow (hereinafter referred to as “Authority”, which 

expression shall mean and include its successor in office) of the ONE PART 

AND 

_____________, and having its registered office at ___________(hereinafter referred to as 

the “Consultant”) which expression shall, unless it be repugnant to the context or 

meaning thereof, include its successors of the SECOND PART 

The Authority and the Consultant are collectively referred to as 'Parties' and individually 

as “Party”. 

WHEREAS 

A. The Authority intends to develop the approach roads to Taj Mahal, the infrastructure 

in Tajganj, development of adjoining garden (Sahjahan Garden, Taj Nature Walk 

and Mehtab Bagh) and landscaping of nearby river front of world class quality 

befitting to the World Heritage Site of the Taj (the “Project”) 

B. The Authority intends to hire a Consultant to prepare detailed project report, detailed 

engineering, detailed estimates based on necessary surveys, review and approval of 

existing designs and drawings, obtain the necessary approvals and clearances 

required for Project implementation, prepare bid documents, assist the Authority in 

procuring Contractors, day to day supervision, monitoring of progress and quality of 

construction, erection and installation work, reporting and ensuring compliance by 

the Contractor with the Design and Specifications during Implementation period for 

infrastructure development (“Consultancy”). 

C. Accordingly, the Authority invited proposals from various interested Applicants 

through a transparent and competitive selection process to assist the Authority in the 

Consultancy for the said Project. In response thereto, the Authority received 

proposals from various Applicants for the Consultancy Services. Pursuant thereto, 

after evaluation of all the proposals, the Authority accepted the proposal of 

___________ and accordingly issued a Letter of Intent bearing No. 

____________________, dated ________________ requesting M/s 

________________ to execute the Agreement, which the Consultant has 

acknowledged through the Letter of Acceptance dated _________________. 

D. M/s ____________________ is a Company engaged in providing consultancy 

services across diverse sectors on a commercial basis. It specializes in providing 



integrated and comprehensive professional services towards development of 

infrastructure projects and related components. 

E. It is deemed expedient and necessary to enter into this Agreement being these 

presents to record their understanding, terms, covenants and conditions of the said 

Agreement between the Parties. 

F. The following shall be a part of Consultancy Agreement 

 

 

 

 

 

 

 

 

 

 

 

RFP submitted by the Consultant 

Schedule 1: Terms of Reference 

Appendix-I: Form 1: Letter of Proposal 

Appendix-I: Form 2: Power of Attorney 

Appendix-I: Form 3: Particulars of the Applicant 

Appendix-I: Form 5: Proposed Methodology and Work Plan 

Appendix-I: Form 9: Particulars of Personnel to be deployed 

Appendix-I: Form 10: CV of Key Personnel 

Appendix-II: Form 1: Deployment Schedule 

Appendix-II: Form 2: Financial Proposal 

Any correspondence made with the Consultant post opening of Financial 

Proposal and before acceptance 

Now, therefore, in consideration of the premises aforesaid, the Parties hereby agree, as 

follows: 



1. ROLE OF THE CONSULTANT 

M/s _________________________ shall provide Consultancy Services to the 

Authority towards the Project and Scope of Works of Consultant and other terms and 

conditions to be adhered to by Consultant is more particularly set out in Schedule 1 

(Terms of Reference) to the RFP Document. 

2. ROLE OF THE AUTHORITY 

a. Ensure payment of fees to M/s ________________________ in accordance with 

this Agreement 

b. Provide the Consultant with, and/or give access to, all such information which is 

relevant for the purpose of the Project 

c. Subject to the Applicable Law issue all such instructions as may be necessary or 

appropriate for the prompt and effective implementation of the Consultancy 

Services. 

3. PAYMENT 

a. The Authority shall pay Consultancy Fee of Rs _________ to the Consultant 

according to following time and payment schedule. 

Sl.No. Description of Deliverables 

Month No. from Payment 

issuance of LoI 

1 Inception Report 1 5% 

2 Master Plan and Action Plans 2 5% 

3 DPRs and Detailed Engineering of all 3 10% 

Project components including 

necessary Surveys and Stakeholders 

consultation 

4 Initiation of procurement process, 4-23 70% 

signing of Agreements and actual 

execution of works/sub-components 

at Site – to be payable as per 

Statement of Expenses 

5 Completion of Services including 

submission of Final Report 

24 10% 

4. TERMINATION OF THE AGREEMENT 

a. The Authority shall have a right to terminate this Consultancy Agreement if the 

Consultant commits breach of any conditions by giving a written notice of 30 days 

to the Consultant. Breach of Agreement include, but are not limited to, the 

following: 

i. It is found that the time schedule of the Consultancy is not being adhered to. 

ii. The Consultant stops work for a period exceeding 30 days and such 

stoppage has not been authorized by the Authority. 

iii. In case the Consultant fails to carry out the instructions/orders issued by the 

Authority from time to time during the period of the Consultancy 



Agreement and fails to comply with the laws applicable in the State of Uttar 

Pradesh. 

iv. The Consultant fails to deliver any or all of the obligations within the time 

period(s) specified in the Consultancy Agreement, or any extension thereof 

granted by the Authority. 

v. The Consultant fails to depute required Key personnel as agreed in the RFP 

vi. The Consultant fails to perform any other obligation(s) under the 

Consultancy Agreement. 

b. If the work on the Assignment is stopped for period of atleast 30 days, the 

Consultant may also terminate the Consultancy Agreement by giving a notice of 30 

days to the Authority. 

c. The Consultancy Agreement may also be terminated at any time by mutual 

consent. 

5. DISPUTE AND SETTLEMENT 

In case of any dispute with respect to the terms of Consultancy Agreement, the 

matter may be represented to Director General Tourism, Government of Uttar 

Pradesh by the Consultant after giving a notice of 30 days. The matter shall be 

examined and put up to Secretary Tourism, Government of Uttar Pradesh for 

decision. In case the dispute is not resolved at the level of the Secretary Tourism, 

Government of Uttar Pradesh, the matter shall be referred to the Infrastructure and 

Industrial Development Commissioner (IIDC). If after 30 days from the 

commencement of such direct negotiations at the level of IIDC, the dispute is not 

resolved, it shall then be settled by the sole arbitrator appointed by IIDC under the 

Arbitration and Conciliation Act, 1996 and his decision would be final and binding 

on both the parties. The Arbitration and Conciliation Act 1996 and the rules made 

thereunder and any statutory modification or re-enactments thereof, shall apply to 

the arbitration proceedings. The venue of the arbitration shall be Lucknow, Uttar 

Pradesh. Pending the submission of and/or decision on a dispute, difference or 

claim or until the arbitral award is published; the Consultant shall continue to 

perform all its obligations under the Consultancy Agreement without prejudice of 

final adjustment in accordance with such award. 

Not withstanding anything contained in this Agreement, the aggregate liability of 

the Consultant in connection with the services to be performed hereunder, shall in 

no event exceed the contract price. The Consultant shall only be liable for the 

direct damages or loss arising out this 

6. LEGAL JURISDICTION 

Any legal dispute arising out of this Consultancy Agreement shall be settled at the 

Court of Law located at Lucknow. 

7. GOVERNING LAW 

This Agreement shall be governed by and constructed in accordance with the laws 

of India. Neither the Authority nor the Consultant shall have the right to transfer or 

assign their responsibilities resulting from this Agreement 


8. AMENDMENTS AND MODIFICATIONS 


This Agreement constitutes the entire understanding between both the parties 

relating to the Consultancy and it shall not be amended or modified except as agreed 

in writing by both the Parties 

9. NOTICE 

Any notice or other communications required to be given pursuant to this 

Consultancy Agreement shall be in writing and shall be sufficiently given or served 

if delivered by hand or courier with acknowledgement or faxed at the numbers given 

below or sent by registered post to the representative persons at the address given 

below: 

Director General Tourism 

Paryatan Bhavan 

C-13, Vipin Khand 

Gomti Nagar, Lucknow 226 010 

Phone: 0522 – 2307074 

Fax: 0522 – 2308937 

10. PERIOD 

The Consultant shall be expected to have completed the entire process of 

consultancy services completed by the end of 24 months from the date of execution 

of this Agreement which period may be extended by 12 months on the same terms 

and conditions as given in this Consultancy Agreement. 

IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed in their 

respective names as of the day and year first above written 

SIGNED SEALED AND DELIVERED 

For and on behalf of Governor of Uttar 

Pradesh 

Authorized Signatory 

SIGNED SEALED AND DELIVERED 

For and on behalf of 

M/s ___________________________ 

Authorized Representative 

Name 

Designation 

Witnesses ( name and address) 

Name 

Designation 

Witnesses ( name and address) 

1 1 

2 2 



Appendices 

Appendix-I: Technical Proposal 



Form 1 

(On Applicant’s Letterhead) 

Dated: 

Director General, Department of Tourism 


Paryatan Bhawan, C-13, Vipin Khand, Gomti Nagar 


Sub: Selection of Project Management Consultant for Integrated Infrastructure 

Development around Taj 

Dear Sir, 

1. With reference to your RFP document dated ________, I/we, having examined all 

relevant documents and understood their contents, hereby submit our Proposal for 

selection as Project Management Consultant (Consultants) for Integrated 

Infrastructure Development around Taj. 

2. The Proposal is unconditional and unqualified. 

3. All information provided in the Proposal and in the Appendices is true and 

correct. 

4. This statement is made for the express purpose of appointment as the Consultant 

for the aforesaid Project. 

5. I/We shall make available to the Authority any additional information it may find 

necessary or require to supplement or authenticate the Proposal. 

6. I/We acknowledge the right of the Authority to reject our Proposal without 

assigning any reason or otherwise and hereby waive our right to challenge the 

same on any account whatsoever. 

7. We certify that in the last three years, we have neither failed to perform on any 

contract, as evidenced by imposition of a penalty or a judicial pronouncement or 

arbitration award, nor been expelled from any project or contract nor have had 

any contract terminated for breach on our part. 

8. I/ We declare that: 

 

 

I/ We have examined and have no reservations to the RFP Documents, 

including any Addendum issued by the Authority. 

I/ We do not have any conflict of interest in accordance with Clause 2.3 of 

the RFP document; 



 

 

I/We have not directly or indirectly or through an agent engaged or 

indulged in any corrupt practice, fraudulent practice, coercive practice, 

undesirable practice or restrictive practice, as defined in Section 4 of the 

RFP document, in respect of any tender or request for proposal issued by 

or any agreement entered into with the Authority or any other public 

sector enterprise or any Government, Central or State; and 

I/ We hereby certify that we have taken steps to ensure that in conformity 

with the provisions of Section 4 of the RFP Document, no person acting 

for us or on our behalf has engaged or will engage in any corrupt practice, 

fraudulent practice, coercive practice, undesirable practice or restrictive 

practice. 

9. I/ We understand that you may cancel the Selection Process at any time and that 

you are neither bound to accept any Proposal that you may receive nor to select 

the Consultant, without incurring any liability to the Applicants, in accordance 

with Clause 2.8 of the RFP document. 

10. I/ We declare that we are not a Member of any other Applicant submitting a 

Proposal for the Project. 

11. I/ We certify that in regard to matters other than security and integrity of the 

country, we have not been convicted by a Court of Law or indicted or adverse 

orders passed by a regulatory authority which could cast a doubt on our ability to 

undertake the Project or which relates to a grave offence that outrages the moral 

sense of the community. 

12. I/ We further certify that in regard to matters relating to security and integrity of 

the country, we have not been charge-sheeted by any agency of the Government 

or convicted by a Court of Law for any offence committed by us or by any of our 

Members. 

13. I/ We further certify that no investigation by a regulatory authority is pending 

either against us or against our CEO or any of our Directors/ Managers/ 

employees. 

14. I/ We undertake that in case due to any change in facts or circumstances during 

the Selection Process, we are attracted by the provisions of disqualification in 

terms of the guidelines referred to above, we shall intimate the Authority of the 

same immediately. 

15. I/We hereby irrevocably waive any right which we may have at any stage at law 

or howsoever otherwise arising to challenge or question any decision taken by the 

Authority in connection with the selection of Consultant, or in connection with 

the Selection Process itself, in respect of the above mentioned Project. 

16. In the event of my/ our being declared as the Successful Applicant, I/We agree to 

enter into an Agreement provided by the Authority. 



17. I/We have studied all the RFP Documents carefully and also surveyed the Project 

Site. We understand that except to the extent as expressly set forth in the RFP 

Document, we shall have no claim, right or title arising out of any documents or 

information provided to us by the Authority or in respect of any matter arising out 

of or concerning or relating to the Selection Process including the award of 

Assignment. 

18. The Bid Security of Rs. 1,00,000 (Rupees One Lakhs) only in the form of a 

Demand Draft is attached, in accordance with the RFP Document, 

19. The Consultancy Fee has been quoted by me/us after taking into consideration all 

the terms and conditions stated in the RFP Document. 

20. I/We agree to keep this offer valid for 180 (one hundred and eighty) days from 

the date of opening of Financial Proposal. 

21. I/We agree and understand that the Proposal is subject to the provisions of the 

RFP Document. In no case, shall I/we have any claim or right of whatsoever 

nature if the Consultancy for the Project is not awarded to me/us or our Proposal 

is not opened or rejected. 

22. I/We agree and undertake to abide by all the terms and conditions of the RFP 

Document. In witness thereof, I/we submit this Proposal under and in accordance 

with the terms of the RFP Document. 

In witness thereof, I/we submit this Proposal under and in accordance with the terms of 

the RFP document. 

Yours faithfully, 

(Signature of the Authorised Representative) 

(Name and designation of the of the Authorised Representative) 

Name and seal of Applicant 

Date: 

Place: 



Form 2 

Power of Attorney for signing of Proposal 

Know all men by these presents, We, ____________ (name of the firm and address of 

the registered office) do hereby irrevocably constitute, nominate, appoint and authorise 

Mr. /Ms (Name), son/daughter/wife of___________ and presently residing at 

______________, who is [presently employed with us/ holding the position of 

___________], as our true and lawful attorney (hereinafter referred to as the “Attorney”) 

to do in our name and on our behalf, all such acts, deeds and things as are necessary or 

required in connection with or incidental to submission of our Proposal for the 

“Selection of Project Management Consultant for Integrated Infrastructure 

Development around Taj” by the Director General, Department of Tourism, 

Government of Uttar Pradesh (the “Authority”) including but not limited to signing and 

submission of all Applications, Proposal and other documents and writings, participate in 

pre-bid and other conferences and providing information /responses to the Authority, 

representing us in all matters before the Authority, signing and execution of all contracts 

including the Agreement and undertakings consequent to acceptance of our Proposal, and 

generally dealing with the Authority in all matters in connection with or relating to or 

arising out of our Proposal for the said Project and/or upon award thereof to us and/or till 

the entering into of the Agreement with the Authority. 

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, 

deeds and things lawfully done or caused to be done by our said Attorney pursuant to 

and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds 

and things done by our said Attorney in exercise of the powers hereby conferred shall 

and shall always be deemed to have been done by us. 

IN WITNESS WHEREOF WE, ____________, THE ABOVE NAMED PRINCIPAL 

HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS _____________DAY 

OF _________, 2012. 



For __________________ 

(Signature) 

Witnesses: 

(Name, Title and Address) 

1. 

2. 

Accepted [Notarised] 

(Signature) 

(Name, Title and Address of the Attorney) 

Notes: 

 

 

 

The mode of execution of the Power of Attorney should be in accordance with the 

procedure, if any, laid down by the applicable law and the charter documents of 

the executants (s) and when it is so required, the same should be under common 

seal affixed in accordance with the required procedure. 

Also, wherever required, the Applicant should submit for verification the extract 

of the charter documents and documents such as a resolution/power of attorney 

in favour of the person executing this Power of Attorney for the delegation of 

power hereunder on behalf of the Applicant. 

For a Power of Attorney executed and issued overseas, the document will also 

have to be legalised by the Indian Embassy and notarised in the jurisdiction 

where the Power of Attorney is being issued. 



Form 3 

S. N. Particulars Details 

a) Name of the Firm/Company 

b) Country of incorporation 

c) Date of incorporation and/ or 

commencement of business 

d) Address of the corporate 

headquarters and its branch 

office(s), if any, in India 

1. Brief description of the Company 

including details of its main lines of 

business. 

2. Details of individual (s) who will 

serve as the point of 

contact/communication within the 

Company: 

(a) Name 

(b) Designation 

(c) Address 

(d) Telephone Number 

(e) E-Mail Address 

(f) Fax Number 

Note: 

 

Please furnish a copy of Certificate of Incorporation, Memorandum of 

Association, Articles of Association, Copies of latest Income Tax return, Service 

Tax Registration No. with details of PAN/TIN etc 

Signature ___________________ 

Name ___________________ 

Designation ___________________ 

Company ___________________ 

Company seal 

Date ___________________ 



Form 4 

Financial Summary Data 

All figures in Rs Crore 

Financial Year 

Annual Turnover 

2011 – 2012 

2010 – 2011 

2009 - 2010 

Note: 

To be certified by the Statutory Auditor/Chartered Accountant. Turn Over not certified 

by Statutory Auditor/Chartered Accountant shall not be considered for evaluation. 

Signature ___________________ 

Name ___________________ 

Designation ___________________ 

Company ___________________ 

Company seal 

Date ___________________ 



Form 5 

The proposed methodology and work plan shall be described as follows: 

Understanding of TOR (not more than two pages) 

The Applicant shall clearly state its understanding of the TOR and also highlight its 

important aspects. The Applicant may supplement various requirements of the TOR and 

also make precise suggestions if it considers this would bring more clarity and assist in 

achieving the Objectives laid down in the TOR. 

Methodology and Work Plan (not more than three pages) 

The Applicant will submit its methodology for carrying out this Assignment, outlining its 

approach toward achieving the Objectives laid down in the TOR. The Applicant will 

submit a brief write up on its proposed team and organisation of personnel explaining 

how different areas of expertise needed for this Assignment have been fully covered by 

its proposal. The Applicant should specify the sequence and locations of important 

activities, and provide a quality assurance plan for carrying out the Consultancy Services. 



Form 6 

Abstract of Eligible Assignments of the Applicant 

Sl.No. Name of the Project Name of the 

Client 

Estimated 

Capital Cost of 

the Project (in 

Rs Crore) 

Payment of the 

Professional 

Fees received 

by the 

Applicant (in 

Rs Crore) 

 

 

The names and chronology of Eligible Projects included here should conform to 

the project wise details submitted in Form-7 of Appendix-I 

Please attach Certificates from the Client 



Form 7 

Details of Eligible Assignments of the Applicant 

Project name 

Location within country: 

Name of Client with Address 

Start date (month/year): 

Sub Consultants, Joint venture partner, if 

any: 

Approx. value of the Consultancy Fee 

(in current Rs): 

Duration of assignment (months): 

Total No of person months of the 

assignment: 

Completion date (month/year): 

No. of professional person months 

provided by the Joint venture partners/ 

Sub-consultants 

Narrative description of Project 

Description of actual services provided in the Project 

Current Status of the Project 

 

 

 

Use separate sheet for each Eligible Project. 

Submit Relevant Certificate to support the Claim 

In case the Project cost is not set out in the certificate from the client, the 

Applicants can submit a certificate from Statutory Auditor indicating the same 



Form 8 

Experience in Consultancy in preparation of DPR/Detailed Engineering for other 

similar work in the infrastructure sectors 

Project name 

Location within country: 

Name of Client with Address 

Start date (month/year): 

Sub Consultants, Joint venture partner, if 

any: 

Approx. value of the Consultancy Fee 

(in current Rs): 

Duration of assignment (months): 

Total No of person months of the 

assignment: 

Completion date (month/year): 

No. of professional person months 

provided by the Joint venture partners/ 

Sub-consultants 

Narrative description of Project 

Description of actual services provided in the Project 

Current Status of the Project 

 

 

 

Use separate sheet for each Eligible Project. 

The experience claimed under Form 7 (Eligible Experience) should not appear in 

this Form 

Submit Relevant Certificate to support the Claim 



Form 9 

Particulars of Personnel to be deployed 

Sl.No. Personnel Name Educational 

Qualification 

Key Personnel 

Length of 

Experience 

Details of 

Eligible 

Assignments 

Support Personnel 



Form 10 

Format of Curriculum Vitae (CV) for Key Personnel 

1. Proposed Position: 

2. Name of Firm: 

3. Name of Staff: 

4. Profession: 

5. Date of Birth: 

6. Years with Firm/Entity: 

7. Nationality: 

8. Membership in Professional Societies: 

9. Detailed Tasks Assigned 

10. Key Qualifications: 

[Give an outline of staff member s experience and training most pertinent to tasks on 

assignment. Describe degree of responsibility held by staff member on relevant previous 

assignments and give dates and locations.] 

11. Education: 

[Summarize college/university and other specialized education of staff member, giving 

names of schools, dates attended, and degrees obtained.] 

12. Employment Record: 

[Starting with present position, list in reverse order every employment held. List all 

positions held by staff member since graduation, giving dates, names of employing 

organizations, titles of positions held, and locations of assignments. For experience in 

last ten years, also give types of activities performed and client references, where 

appropriate.] 

13. Languages: 

[For each language indicate proficiency: excellent, good, fair, or poor; in speaking, 

reading, and writing] 

14. Certification: 

I am willing to work on the Project and I will be available for entire duration of the 

Project assignment as required. 

I, the undersigned, certify that to the best of my knowledge and belief, these data 

correctly describe me, my qualifications, and my experience. 

Date: 

[Actual Signature of Key Personnel] (no scanned signature) 

Full name of Key Personnel: ______________________________________ 

Full name of Authorized representative: __________ 

Signature of Authorized Representative: 



Appendix-II: Financial Proposal 



Form 1 

Deployment Schedule 

Sl.No. Designation Name Man days 

Rate 

Proposed 

Man days 

Estimated 

Billing 

Site Away 

from 

Site 

Site Away 

from 

Site 

1 2 3 4 5 6 7 (4*6)+(5*7) 

Key Personnel 

Support Personnel 

Sub-Consultant if any 

Please justify: 

The provision of Support Personnel for the Assignment 

Man days requirement for the Site and away from the Site 



Form 2 

(On the Letter head of the Applicant) 

Date: 

Director General 

Department of Tourism 


Paryatan Bhawan 

C-13, Vipin Khand, Gomti Nagar 


Sub: Financial Proposal for Selection of Project Management Consultant for 

Integrated Infrastructure Development around Taj. 

Sir, 

1. Having gone through this RFP document and having fully understood the scope 

of work for the Project as set out in this RFP document, we are pleased to quote 

the following Estimated Total Billing Amount for the Assignment: 

Sl.No. Description of Items Amount in Rs. 

1 Manpower Cost 

(as obtained from Deployment Schedule, Form – 1) 

2 Office Consumables like stationery, communication 

etc 

3 Office Furniture and Equipment (Rental) 

4 Reports and Document Printing 

5 Surveys & Investigations 

6 Local conveyance and other Travel 

7 Miscellaneous Expenses 

8 Sub-Total 

9 Overhead cost (% of 8) 

10 Service Tax 

11 TOTAL (including taxes) 

This amount shall be considered for evaluation for 

Selection of Consultant 

In Indian Rupees in figures in words 

 

 

Miscellaneous Expenses in Item 7 shall not exceed 15% (fifteen per cent) of the 

total amount in 8 

All costs shall be reimbursed on production of a Statement of Expenses, duly 

certified by the Authorised Representative. However, no details of expenditures 



 

 

 

 

 

would be sought for overhead expenses, which will be reimbursed in proportion to 

the total expenses under Item 10. 

For the purposes hereof “Statement of Expenses” means a statement of the 

expenses incurred on each of the heads indicated in the Financial Proposal; 

provided that in relation to expenses on Personnel, the Statement of Expenses shall 

be accompanied by the particulars of Personnel and the mandays spent on the 

Consultancy. 

The reimbursement of expenses shall be limited to the amounts indicated above 

No escalation on any account will be payable on the above amounts. 

All other charges not shown here and all insurance premia are considered included 

in the man day rate/ overhead/ miscellaneous expenses 

All payments shall be made in Indian Rupees and shall be subject to applicable 

Indian laws withholding taxes if any 

Yours faithfully, 

_______________ 

(Signature of Authorised Representative) 

(Name, Title, Address, Date)

revised RFP Document - Uttar Pradesh Tourism

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