Page 1 A Guide to the Procurement of Trusted Systems: An ... - csirt

System
U
Resource Requirements & Constraints
C
Programming Affordability Affordability Firm Unit O
& Budgeting Goals Constraints Costs N
System
Figure 2-1 Key Interactions
2.2.1 PLANNING, PROGRAMMING AND BUDGETING
PPBS is supported by three operational functions: 1) the Action Officer (AO)
is the primary advocate of a particular program. He/she develops a Program
Decision Package (PDP) and presents it to senior management. 2) The Program
Element Monitor (PEM) is the functional staff advocate. The PEM guides and
monitors PDPs through the PPBS process. When a PDP is approved, the PEM
monitors and briefs its progress (e.g., quarterly). The AO needs to stay in
contact with the PEM to ensure the latest information is available. 3) The
Resource Advisor (RA) is the person in the SPO or PMO who monitors the use
of resources on a day-to-day basis, helps develop fund targets, and prepares
the annual budget submission.
2.2.2 REQUIREMENTS GENERATION
The mission users are present in all acquisitions. They generate mission
requirements and ultimately receive and use the item or services acquired. The
user function may be represented by a functional area expert, a major
organization (e.g., agency), or even a special office. The user sometimes
maintains a liaison in the Program Office.
2.2.3 ACQUISITION MANAGEMENT
This function can be further divided into Program Management and Contract
Management. 1) The program management function could have any of several names
- PMO, SPO, or Program Office. In a large acquisition, the program
management function is a separate organization staffed with specialists who
are tasked to conduct the acquisition. In a small acquisition, it could be one
person. 2) A contracting function is present in all acquisitions and usually
includes a Contracting Officer and a Buyer. The contracting function may be
located within the program management organization or within a special
contracting activity. The Contracting Officer is the ~ person authorized to
obligate the Government (i.e., negotiate, modify, and sign contracts). It is
important to seek the Contracting Officer's advice and assistance early to
avoid later problems.
2.3 FINANCIAL MANAGEMENT
A structured process of identifying financial requirements, obtaining funds,
and allocating them to competing programs (so top priorities are satisfied) is
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