Guidance note for Inception Reports - UN Women

More documents

Recommendations

Info

4. Work plan Develop a timeline which shows the evaluation phases (data collection, data analysis and reporting) with their key deliverables and milestones. Describe what has been done so far, listing meetings, locations, attendees, and conclusions. A detailed work plan includes clear steps and goals, including dates, places and personnel involved. For ease of reading, the working schedule is often presented in a chart format. Specify responsibilities for the evaluation team members, the evaluation manager and the reference group. 5. Logistics Discuss the logistics of carrying out the evaluation. Include specific assistance required from UN Women such as providing arrangements for visiting field offices or sites. 6. Appendices Append relevant draft data collection instruments, such as questionnaires and interview guides, lists of evaluation team members, phone numbers, a glossary, or minutes of meetings. Append the ToR. Append CVs of the evaluation team members. Good practice The commissioning unit i.e. UN Women and the evaluation reference group should review and assure the quality of the inception report. The inception report provides an opportunity to clarify the process, resources requirements and dates for deliverables – at an early stage of the evaluation exercise and ensure that the commissioning party and the evaluators have a common understanding on how the evaluation will be conducted. 16 You may also consider having a stakeholder workshop on the draft inception report to encourage wider participation in the evaluation process. This will help to: (1) bring the collaborating organizations and partners together to agree on details regarding the scope of the evaluation, arrangements for collaboration, and a work plan; and (2) discuss concept, methods, and approaches for the analyses. This guidance note was prepared by Yumiko Kanemitsu in collaboration with UN Women (part of UN Women) Evaluation Team. Reviewed in December, 2010. 16 Note that the inception phase is a negotiation phase as well. Some issues such as timelines and the degree of the participatory approach need to be agreed among the stakeholders. It is also important to discuss the accessibility of the information and the data, and alternative methods in the case the data is not available. 6
References/Literatures consulted: 1. UNDP (2009): HANDBOOK ON PLANNING, MONITORING AND EVALUATING FOR DEVELOPMENT RESULTS 2. UNESCO (2008): Guidelines for Inception Reports 3. UNEG (2010): Handbook for Integrating Human Rights and Gender Equality Perspectives in Evaluations in the UN System 4. How to write an inception report: http://www.ehow.com/how_5835218_write-inceptionreport.html 5. Evaluation Checklists Project of the Evaluation Center of Western Michigan University: http://www.wmich.edu/evalctr/checklists/evaluation-models/ 6. EuropeAid, Project/Programme Evaluations Guidelines for the Manager: http://ec.europa.eu/europeaid/evaluation/methodology/guidelines/gba_det_en.htm#02_01 7
Page 1 and 2: Evaluation Guidelines Notes Series
Page 3 and 4: Stakeholders: The inception report
Page 5: (For quantitative methods) Discuss

Guidance note for Inception Reports - UN Women

Create successful ePaper yourself

Delete template?

Save as template?