Payroll Payroll Procedures and Information

Payroll
Communicating Changes
10. For address and name changes, complete and submit the Information
Update Form.
date completed
11. For direct deposit enrollment/changes, complete and submit the Direct
Deposit Form. . date completed
12. For tax exemption changes, complete and submit W-4 (for both Federal
and California State Tax Form/Illinois State Tax Form).
date completed
13. For department changes for graduate assistants, complete and submit the
Personnel Action Form for graduate assistants (PAF: GA) and for
faculty/staff complete the Personnel Action Form for Faculty or Staff.
date completed
14. For rate increases, complete and submit the Personnel Action form for
faculty (PAF: Faculty).
date completed
- All changes should be submitted no later than five business days
prior to the pay date in order for the change to be effective on the
current pay period. If the change is not submitted no later than
five business days prior to the pay date, the change will be reflected
on the following pay period. Changes should be submitted to the
following people:
- Staff/Faculty – Suzanne Quasny, Human Resources Assistant
Email: squasny@thechicagoschool.edu
Phone: (312) 467-2371
- Students - Eric Wordlow, Federal Work Study Coordinator
Email: ericwordlow@thechicagoschool.edu
Phone: (312) 467-2373
- Adjuncts - Erica Martinez, Payroll Accountant
Email: ericamartine@thechicagoschool.edu
Phone: (312) 467-2398
Frequently Asked Questions
1. What if an employee or student forgets to input his/her time in EZ Labor?
1. He/she must complete a Manual Exception Timesheet and submit
to the supervisor for approval. The supervisor will then submit the
form to the payroll inbox no later than five business days prior to the
pay date.
date completed