10/12/2011 FIN 01 Overview of SAP FI Master Data - Mississippi ...

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ATTENDEES Name (including Role/Organization) Email Phone Loretta Sebren Melissa Womack Diane Langham Betty L. Smith Donna McFarland Dianne Sturgis Darryl Bowen Jennifer Little Robert Johnson Stephen Smith Rene Montes Nekeida McSwain Shauna White Princess Bender Joshua Tillman Gerry Joyner Carlos Galloway Lainette Johnson Sandra Peaches Kathy Piazza Lisa Dunn Janice Begin Sue Jones Valerie Hill Mike Palvisah Tessa Turner Jim Hurst Jeff Sanders 2
SUMMARY OF THE MEETING REFERENCE 1. Overview of SAP Accounting Modules 1.1 Financial Accounting (FI) is for “external“, legal accounting. Company code is the legal entity, smallest unit for a complete self-contained set of accounts. Example: The State of Mississippi Business Area is used to sub-divide the company code and still produce full financial statements. Typical uses of business area are agencies or regions/locations. Detail in FI provided by GL accounts (similar to object codes) for balance sheet and operating statement. 1.2 Controlling (CO) internal accounting All the Lego blocks that snap together to form the big structure, like different kind of cost collectors Cost Center static/ long term organizational unit that represents some sort of location, either physical or an area of responsibility. Ex. Cost center that represents a location, could be a small homeland security office in the state, and all the people who work within it belong to that cost center. All the people in health group belong to XXXX cost center Work Breakdown Structure (WBS)- a complex hierarchal structure, you can charge labor and expenses to it, or any type of cost. It is a project. Internal Order- a mini project, a small chunk of work that we want to track separately that we want to monitor the expenses and time for (ex. Training program you want to see how much expense is being charged to it) Cost Element- GL accounts for expense and revenue are synonymous with Cost Elements; there is a difference in the finance area hence the additional name. Example: GL account Physician Services- 61640; when we look in the cost center we would see the cost element of 61640, it flows automatically into the cost element (Top Level) Controlling Area holds together all of the cost elements 1.3 Funds Management is the main budgetary ledger in SAP- This is the Budget Control System (Top Level) FM Area Fund - source of funding Fund center- used for organizational dimension, i.e. what’s a division, a hospital Functional area – used for activity or mission dimension, e.g. for GASB 34/35 functions. Funded program- cost or revenue collector that is not the organizational dimension 1.4 Grants Management Reflects your grantors rules; grantors view of everything- there is no “grant area” since every grant is different Sponsored class – represents expenses and revenues by grantor’s categories Sponsored program- represent what your sponsor thinks the program is Grant - captures all the terms and conditions and what you need to do to fulfill them 1.5 A business event with a financial implication creates a posting, which is tracked by a document number. Linked documents are posted automatically in each of the modules/ledgers described above. 1.6 Separate ledger for cash basis accounting. Main FI ledger is accrual based. Use a separate, parallel ledger to track cash flow. There will be the clearing of accruals when money comes in. 3
Page 1 and 2: MAGIC PROJECT WORKSHOP AGENDA FIN_0
Page 3 and 4: WORKSHOP AGENDA Time (min) Agenda I
Page 5 and 6: Workshop Presentation -FIN_01 SAP M
Page 7 and 8: Workshop Ground Rules • All parti
Page 9 and 10: Workshop Objectives • Understand
Page 11 and 12: Workshop Agenda Part 2 Team Date To
Page 13 and 14: Blueprint Workshop - Roles SAP Faci
Page 15 and 16: 1.1 Financial Accounting • Purpos
Page 17 and 18: 1.3 Funds Management 10/14/2011 13
Page 19 and 20: 1.4 Grants Management • Purpose -
Page 21 and 22: 1.5 Document Principle FI CO FM GM
Page 23 and 24: 1.7 SAP Best Practice for Master Da
Page 25 and 26: 2.1 Company Code • Company Code =
Page 27 and 28: 2.2 Business Area • Business Area
Page 29 and 30: 2.4 Funds Managment Area • FM Are
Page 31 and 32: 3. Introduction to Lower Level Mast
Page 33 and 34: 3.1 Intro. to Integration and Deriv
Page 35 and 36: 3.2 Controlling • Cost Element -
Page 37 and 38: 3.2.2 Project/WBS Assignments 10/14
Page 39 and 40: 3.4 Grants Management Master Data
Page 41 and 42: 4.0 Wrap-up Let’s verify that we
Page 43 and 44: Questions 10/14/2011 39
Page 45: MAGIC Project WORKSHOP MINUTES/ OUT
Page 49 and 50: Grant- represents the grantor’s a

10/12/2011 FIN 01 Overview of SAP FI Master Data - Mississippi ...

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